Privacy Act of 1974; Notice of Updated Systems of Records, 22385-22386 [E8-8894]

Agencies

• General Services Administration

[Federal Register Volume 73, Number 81 (Friday, April 25, 2008)]
[Notices]
[Pages 22385-22386]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-8894]


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GENERAL SERVICES ADMINISTRATION


Privacy Act of 1974; Notice of Updated Systems of Records

AGENCY: General Services Administration.

ACTION: Notice.

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SUMMARY: GSA reviewed its Privacy Act systems to ensure that they are 
relevant, necessary, accurate, up-to-date, covered by the appropriate 
legal or regulatory authority, and in response to OMB M-07-16. This 
notice is a compilation of updated Privacy Act system of record 
notices.

DATES: Effective May 27, 2008.

FOR FURTHER INFORMATION CONTACT: Call or e-mail the GSA Privacy Act 
Officer: telephone 202-208-1317; e-mail gsa.privacyact@gsa.gov.

ADDRESSES: GSA Privacy Act Officer (CIB), General Services 
Administration, 1800 F Street, NW., Washington, DC 20405.

SUPPLEMENTARY INFORMATION: GSA undertook and completed an agency wide 
review of its Privacy Act systems of records. As a result of the review 
GSA is publishing updated Privacy Act systems of records notices. 
Rather than make numerous piecemeal revisions, GSA is republishing 
updated notices for one of its systems. Nothing in the revised system 
notices indicates a change in authorities or practices regarding the 
collection and maintenance of information. Nor do the changes impact 
individuals' rights to access or amend their records in the systems of 
records. The updated system notices also include the new requirement 
from OMB Memorandum M-07-16 regarding a new routine use that allows 
agencies to disclose information in connection with a response and 
remedial efforts in the event of a data breach.

    Dated: April 16, 2008.
Cheryl M. Paige,
Director, Office of Information Management.
GSA/FSS-13

SYSTEM NAME:
    Personal Property Sales Program.

SYSTEM LOCATION:
    System records are maintained by the General Services 
Administration (GSA) at several locations. A complete list of the 
locations is available from the System Manager.

INDIVIDUALS COVERED BY THE SYSTEM:
    The system will include those individuals who request to be added 
to GSA bidders' mailing lists, register to bid on GSA sales, and enter 
into contracts to buy Federal personal property at sales conducted by 
GSA.

RECORDS IN THE SYSTEM:
    The system contains information needed to identify potential and 
actual bidders and awardees, and transaction information involving 
personal property sales. System records include:
    a. Personal information provided by bidders and buyers, including 
names, phone numbers, addresses, Social Security Numbers, and credit 
card numbers or other banking information; and
    b. Contract information on Federal personal property sales, 
including whether payment was received, the form of the payment, 
notices of default, and contract claim information.

AUTHORITY FOR MAINTAINING THE SYSTEM:
    40 U.S.C. 121(c) and 40 U.S.C. 541, et seq.

PURPOSE:
    To establish and maintain a system of records for conducting public 
sales of Federal personal property by GSA.

ROUTINE USES OF THE SYSTEM RECORDS, INCLUDING CATEGORIES OF USERS AND 
THEIR PURPOSES FOR USING THE SYSTEM:
    System information may be accessed and used by authorized GSA 
employees or contractors to prepare for and conduct personal property 
sales, administer sales contracts, perform

[[Page 22386]]

oversight or maintenance of the GSA electronic systems and, when 
necessary, for sales contract litigation or non-procurement suspension 
or debarment purposes.

INFORMATION FROM THIS SYSTEM ALSO MAY BE DISCLOSED AS A ROUTINE USE:
    a. In any legal proceeding, where pertinent, to which GSA is a 
party before a court or administrative body.
    b. To authorized officials engaged in investigating or settling a 
grievance, complaint, or appeal filed by an individual who is the 
subject of the record.
    c. To a Federal agency in connection with the hiring or retention 
of an employee; the issuance of a security clearance; the reporting of 
an investigation; the letting of a contract; or the issuance of a 
grant, license, or other benefit to the extent that the information is 
relevant and necessary to a decision.
    d. To the Office of Personnel Management (OPM), the Office of 
Management and Budget (OMB), or the Government Accountability Office 
(GAO) when the information is required for program evaluation purposes.
    e. To a Member of Congress or his or her staff on behalf of and at 
the request of the individual who is the subject of the record.
    f. To an expert, consultant, or contractor of GSA in the 
performance of a Federal duty to which the information is relevant.
    g. To the GSA Office of Finance for debt collection purposes (see 
GSA/PPFM-7).
    h. To the National Archives and Records Administration (NARA) for 
records management purposes.
    i. To appropriate agencies, entities, and persons when (1) the 
Agency suspects or has confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Agency has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by GSA or 
another agency or entity) that rely upon the compromised information; 
and (3) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with GSA's efforts to 
respond to the suspected or confirmed compromise and prevent, minimize, 
or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF SYSTEM RECORDS:
STORAGE:
    Information may be collected on paper or electronically and may be 
stored on paper or on electronic media, as appropriate.

RETRIEVABILITY:
    Records are retrievable by a personal identifier or by other 
appropriate type of designation approved by GSA.

SAFEGUARDS:
    System records are safeguarded in accordance with the requirements 
of the Privacy Act, the Computer Security Act, and OMB Circular A-130. 
Technical, administrative, and personnel security measures are 
implemented to ensure confidentiality and integrity of the system data 
stored, processed, and transmitted. Paper records are stored in secure 
cabinets or rooms. Electronic records are protected by passwords and 
other appropriate security measures.

RETENTION AND DISPOSAL:
    Disposition of records is according to the National Archives and 
Records Administration (NARA) guidelines, as set forth in the handbook, 
GSA Records Maintenance and Disposition System (OAD P 1820.2), and 
authorized GSA records schedules.

SYSTEM MANAGER AND ADDRESS:
    Director, Property Management Division (FBP), Federal Supply 
Service, General Services Administration, 2200 Crystal Drive, Crystal 
Plaza 4, Arlington, VA 22202.

NOTIFICATION PROCEDURE:
    Individuals may submit a request on whether a system contains 
records about them to the system manager at the above address.

RECORD ACCESS PROCEDURES:
    Requests from individuals for access to their records should be 
addressed to the system manager.

CONTESTING RECORD PROCEDURES:
    GSA rules for access to systems of records, contesting the contents 
of systems of records, and appealing initial determinations are 
published in the Federal Register, 41 CFR part 105-64.

RECORD SOURCE CATEGORIES:
    Information is provided by individuals who wish to participate in 
the GSA personal property sales program, and system transactions 
designed to gather and maintain data and to manage and evaluate the 
Federal personal property disposal program.

 [FR Doc. E8-8894 Filed 4-24-08; 8:45 am]
BILLING CODE 6820-34-P