Privacy Act; Proposed New System of Records, Tracking-at-a-Glance® Case Management Services for the Disaster Housing Assistance Program, 21973-21975 [E8-8844]
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21973
Federal Register / Vol. 73, No. 79 / Wednesday, April 23, 2008 / Notices
should be sent to: HUD Desk Officer,
Office of Management and Budget, New
Executive Office Building, Washington,
DC 20503; fax: 202–395–6974.
FOR FURTHER INFORMATION CONTACT:
Lillian Deitzer, Reports Management
Officer, QDAM, Department of Housing
and Urban Development, 451 Seventh
Street, SW., Washington, DC 20410; email Lillian Deitzer at
Lillian_L_Deitzer@HUD.gov or
telephone (202) 402–8048. This is not a
toll-free number. Copies of available
documents submitted to OMB may be
obtained from Ms. Deitzer.
SUPPLEMENTARY INFORMATION: This
notice informs the public that the
Department of Housing and Urban
Development has submitted to OMB a
request for approval of the Information
collection described below. This notice
Number of
respondents
Reporting burden ..............................................
Total Estimated Burden Hours: 4,000.
Status: Extension of a currently
approved collection.
Authority: Section 3507 of the Paperwork
Reduction Act of 1995, 44 U.S.C. 35, as
amended.
Dated: April 18, 2008.
Lillian L. Deitzer,
Departmental Paperwork Reduction Act
Officer, Office of the Chief Information
Officer.
[FR Doc. E8–8830 Filed 4–22–08; 8:45 am]
BILLING CODE 4210–67–P
DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT
[FR–5130–N–22]
Privacy Act; Proposed New System of
Records, Tracking-at-a-Glance Case
Management Services for the Disaster
Housing Assistance Program
Office of the Chief Information
Officer, HUD.
ACTION: Notification of the
establishment of a new System of
Records, Tracking-at-a-Glance (TAAG).
mstockstill on PROD1PC66 with NOTICES
AGENCY:
SUMMARY: HUD proposes to establish a
new Privacy Act record system to add
to its inventory of systems of records
subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended. The proposed
new system of records is the TAAG case
management system. This record system
will be used for program
implementation activities related to the
Disaster Housing Assistance Program
VerDate Aug<31>2005
16:58 Apr 22, 2008
Jkt 214001
This notice also lists the following
information:
Title of Proposal: Mortgagor’s
Certificate of Actual Cost.
OMB Approval Number: 2502–0112.
Form Numbers: HUD–92330.
Description of the Need for the
Information and Its Proposed Use: The
Mortgagor’s Certificate of Actual Cost is
submitted by the mortgagor to certify
actual costs of development in order to
make an informed determination of
mortgage insurance acceptability and to
prevent windfall profits. Its use
provides a base for evaluating housing
programs, labor costs, and physical
improvements in connection with the
construction of multifamily housing.
Frequency of Submission: On
occasion, Other At final endorsement.
is soliciting comments from members of
the public and affecting agencies
concerning the proposed collection of
information to: (1) Evaluate whether the
proposed collection of information is
necessary for the proper performance of
the functions of the agency, including
whether the information will have
practical utility; (2) Evaluate the
accuracy of the agency’s estimate of the
burden of the proposed collection of
information; (3) Enhance the quality,
utility, and clarity of the information to
be collected; and (4) Minimize the
burden of the collection of information
on those who are to respond; including
through the use of appropriate
automated collection techniques or
other forms of information technology,
e.g., permitting electronic submission of
responses.
×
Annual
responses
500
1
(DHAP) case management services.
DHAP is a Federal Emergency
Management Agency (FEMA) pilot grant
program to provide temporary rental
subsidies and case management for nonHUD assisted individuals and families
displaced by Hurricanes Katrina or Rita.
HUD is the servicing agency that
administers the DHAP program for
FEMA.
DATES: Effective Date: This action shall
be effective without further notice on
May 23, 2008, unless comments are
received during or before this period
that would result in a contrary
determination.
Comment Due Date: May 23, 2008.
ADDRESSES: Interested persons are
invited to submit comments regarding
this notice to the Rules Docket Clerk,
Office of General Counsel, Department
of Housing and Urban Development,
451 Seventh Street, SW., Room 10276,
Washington, DC 20410–0500.
Communications should refer to the
above docket number and title.
Facsimile (FAX) comments are not
accepted. A copy of each
communication submitted will be
available for public inspection and
copying between 8 a.m. and 5 p.m.
weekdays at the above address.
FOR FURTHER INFORMATION CONTACT: The
Departmental Privacy Act Officer,
Department of Housing and Urban
Development, 451 Seventh Street, SW.,
Room 2256, Washington, DC 20410,
Telephone Number (202) 402–8073
(This is not a toll-free number.) A
telecommunication device for hearing-
PO 00000
Frm 00074
Hours per
response
×
Fmt 4703
Sfmt 4703
=
Burden hours
8
4,000
and speech-impaired individuals (TTY)
is available at (800) 877–8339 (Federal
Information Relay Service).
In July
2007, HUD and FEMA executed an
Interagency Agreement (IAA) under
which HUD acts as the servicing agency
for administering the DHAP program.
Pursuant to FEMA’s grant authority,
grants are provided to local PHAs to
administer DHAP on behalf of FEMA.
Under DHAP, public housing
authorities (PHAs) will make rental
assistance payments on behalf of
eligible families to participating
landlords for the duration of the
program, ending on March 1, 2009. In
order to prepare the family for this
eventuality, FEMA requires that case
management services be provided for
the entire duration of DHAP. The
objectives of these services are greater
self-sufficiency and permanent housing
status for participating individuals and
families. This will include assisting
program participants identify nondisaster supported housing solutions
such as other affordable housing options
that may be available for income eligible
families. PHAs are required to report
case management outputs and outcomes
through TAAG, which is the DHAP case
management reporting system for the
duration of the program. TAAG will
contain personal identifying
information from PHAs about program
participants; such as, name, social
security number, etc. Please refer to the
following ‘‘categories of records’’
section for other personal/sensitive data
SUPPLEMENTARY INFORMATION:
E:\FR\FM\23APN1.SGM
23APN1
21974
Federal Register / Vol. 73, No. 79 / Wednesday, April 23, 2008 / Notices
types collected, maintained and
disseminated by this system.
Title 5 U.S.C. 552a(e)(4) and (11)
provide that the public be afforded a 30day period in which to comment on the
new system of records. The new system
report was submitted to the Office of
Management and Budget (OMB), the
Senate Committee on Homeland
Security and Governmental Affairs, and
the House Committee on Oversight and
Government Reform pursuant to
paragraph 4c of Appendix 1 to OMB
Circular No. A–130, ‘‘Federal Agency
Responsibilities for Maintaining
Records About Individuals,’’ July 25,
1994 (59 FR 37914).
Authority: 5 U.S.C. 552a 88 Stat. 1896; 42
U.S.C. 3535 (d).
Dated: April 16, 2008.
Joseph M. Milazzo,
Acting Chief Information Officer.
HUD/PIH–06
SYSTEM NAME:
Tracking-at-a-Glance (TAAG) case
management system for the Disaster
Housing Assistance Program (DHAP).
SYSTEM LOCATION:
Hollywood, Florida.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals who are covered by this
system are individuals and families
displaced by Hurricanes Katrina or Rita,
who receive rental subsidy through the
DHAP and agree to all program
requirements including case
management.
mstockstill on PROD1PC66 with NOTICES
CATEGORIES OF RECORD IN THE SYSTEM:
Files contain identifying information
about the program participants and their
household members such as name,
social security number, and current
address. In addition, the files contain
information about education level,
employment and training needs, elderly
and disabled status, social service needs
and service referrals. The client
provides information regarding
education level, employment and
training, disability status and social
service needs as information that the
case manager may use to assess any
barriers to permanent housing
attainment and/or increased selfsufficiency. The case manager uses this
information in order to identify
appropriate service referrals, to help
prepare clients for the eventual end of
the DHAP in March 2009.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Legal authority for DHAP is based on
the Department of Homeland Security’s
VerDate Aug<31>2005
16:58 Apr 22, 2008
Jkt 214001
general grant authority under section
102(b)(2) of the Homeland Security Act,
6 U.S.C. 112, and sections 408(b)(1), 426
and 306(a) of the Robert T. Stafford
Disaster Relief and Emergency
Assistance Act (Stafford Act), 42 U.S.C.
5174(b)(1), § 5189d and § 5149(a),
respectively.
PURPOSE:
TAAG captures pertinent data relating
to family self-sufficiency, permanent
housing status and service needs. TAAG
supports DHAP grantees in their case
management efforts, HUD staff in their
program monitoring activities and
providing required reports to FEMA in
fulfillment of its responsibilities
outlined within the IAA. The system
was procured through contract number:
C–DEN–02199. The system allows
DHAP grantees to implement and report
case management services for FEMA’s
DHAP program, for which HUD is the
servicing agent. This system will assist
with the implementation and
administering of rental housing
assistance and case management
services to individuals and families
whose residence have been rendered
uninhabitable as a result of the disaster
caused by Hurricanes Katrina and Rita.
The data stored in this system of records
may be used for research and statistical
purposes. In such cases, data presented
in any research report will be aggregated
to a level that does not disclose
information that can be used to identify
any individual represented in the
system.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSE OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act other routine
uses include:
(a) To Case Managers—for caseload
management and to track the progress
and outcomes of individuals enrolled in
the DHAP;
(b) To PHAs to monitor outcomes and
monitor case management activities
being provided at the local level;
(c) To FEMA—quarterly data
reporting as required under the IAA to
monitor program activities at the
national level;
(d) To HUD or individuals under
contract, grant or cooperative agreement
to HUD, to monitor PHA efforts and
compliance requirements, facilitate
technical assistance and for research
and evaluation of national program
outcomes; and
(e) To HUD or individuals under
contract, grant or cooperative agreement
to HUD to monitor PHA activities and
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Frm 00075
Fmt 4703
Sfmt 4703
facilitate technical assistance to DHAP
grantees.
POLICIES AND PROCEDURES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Records are stored electronically on a
computer server located at: Southern
Data Systems, 11560 SW 120th Street,
Miami, FL 33176.
RETRIEVABILITY:
Records are retrieved by PHA name,
participant’s name, city, zip code, or
general demographic characteristics.
Clients cannot be searched through the
use of a social security number.
SAFEGUARDS:
Records are maintained on a secure
computer network protected by a
firewall. Access to system is restricted
to authorized users only, requires a user
ID and is password protected. No
manual files with unique identifier
information that would allow an
individual to be linked to the
information in the file will be
maintained.
RETENTION AND DISPOSAL:
Information is archived electronically
and stored. Records will be retained and
disposed of in accordance with the
General Records Schedule included in
HUD Handbook 2228.2, appendix 14,
items 21–26.
SYSTEM MANAGER AND ADDRESS:
Tony Hebert, Public and Indian
Housing, Office of Public Housing
Investments, Department of Housing
and Urban Development, 451 Seventh
Street, SW., Room 4130, Washington,
DC 20410.
NOTIFICATION AND RECORD ACCESS
PROCEDURES:
The Department’s rules for providing
access to records to the individual
concerned are in accordance with 24
CFR part 16—Implementation of the
Privacy Act of 1974. Individuals seeking
information, assistance, or inquiry about
the existence of records should contact
the Departmental Privacy Act Officer,
Department of Housing and Urban
Development, 451 Seventh Street, SW.,
Room 2256, Washington, DC 20410.
Written requests must include the full
name, current address, and telephone
number of the individual making the
request, as well as proof of identity,
including a description of the
requester’s relationship to the
information in question.
CONTESTING RECORD PROCEDURES:
The procedures for contesting the
contents of records and appealing initial
E:\FR\FM\23APN1.SGM
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Federal Register / Vol. 73, No. 79 / Wednesday, April 23, 2008 / Notices
denials appear in 24 CFR part 16—
Implementation of the Privacy Act of
1974. If additional information or
assistance is required, contact:
(i) The Departmental Privacy Act
Officer, Department of Housing and
Urban Development, 451 Seventh Street,
SW., Room 2256, Washington, DC
20410, if contesting the content of
record; or
(ii) The Departmental Privacy Appeals
Officer, Office of General Counsel,
Department of Housing and Urban
Development, 451 Seventh Street, SW.,
Washington, DC 20410, for appeals of
initial denials.
RECORD SOURCE CATEGORIES:
DHAP housing authority grantees,
case managers, contractors, and HUD
employees.
EXEMPTIONS FROM CERTAIN PROVISIONS OF THE
ACT:
None.
[FR Doc. E8–8844 Filed 4–22–08; 8:45 am]
BILLING CODE 4210–67–P
DEPARTMENT OF THE INTERIOR
Fish and Wildlife Service
DEPARTMENT OF COMMERCE
National Oceanic and Atmospheric
Administration
[FWS–R1–R–2008–N0040; 1265–0000–
10137–S3]
¯
¯
Papahanaumokuakea Marine National
Monument, Hawai‘i
U.S. Fish and Wildlife
Service (FWS), Interior; National
Oceanic and Atmospheric
Administration (NOAA), Commerce.
ACTION: Notice of availability for the
draft monument management plan and
environmental assessment;
announcement of public meetings;
request for comments.
mstockstill on PROD1PC66 with NOTICES
AGENCIES:
SUMMARY: This notice advises the public
that NOAA, FWS, and the State of
Hawai‘i’s Department of Land and
Natural Resources (DLNR), and Office of
Hawaiian Affairs have prepared a Draft
Monument Management Plan (MMP)
and associated environmental
assessment (EA) for the
¯
¯
Papahanaumokuakea Marine National
Monument (Monument) located in the
Northwestern Hawaiian Islands (NWHI),
which includes all federal lands and
waters within its boundaries. The State
of Hawai‘i is a Cooperating Agency on
the development of the MMP and EA.
The Monument’s resources and
VerDate Aug<31>2005
18:48 Apr 22, 2008
Jkt 214001
management activities, ongoing and
proposed, are described in the Draft
MMP. The MMP is available for public
review and comments. Ten public
meetings are scheduled to obtain your
comments on and answer your
questions about the Draft MMP, see
SUPPLEMENTARY INFORMATION for details.
DATES: To ensure consideration, we
must receive written comments by July
8, 2008.
ADDRESSES: The Draft MMP and EA are
available on the FWS and NOAA Web
sites https://www.fws.gov/pacificislands
and https://hawaiireef.noaa.gov/, as well
as at local libraries within the State of
Hawai‘i. You may provide written
comments on the Draft MMP and EA by
any of the following methods:
¯
¯
U.S. Mail: Papahanaumokuakea
Marine National Monument, Attn:
Susan White, FWS Superintendent, Box
50167, Honolulu, HI 96850–5000; or
E-mail:
PMNM_MMP_Comments@fws.gov.
FOR FURTHER INFORMATION CONTACT:
Susan White, FWS Superintendent,
phone (808) 792–9480.
SUPPLEMENTARY INFORMATION:
Monument Background
On June 15, 2006, President George
W. Bush established the Northwestern
Hawaiian Islands Marine National
Monument by issuing Presidential
Proclamation 8031 (Proclamation) (71
FR 36443, June 26, 2006) under the
authority of the Act of June 8, 1906 (34
Stat. 225, 16 U.S.C. 431) (the Antiquities
Act).
On December 8, 2006, the Secretaries
of Commerce and the Interior and the
Governor of Hawai‘i signed a
Memorandum of Agreement to jointly
manage Federal and State lands and
waters within the Monument as CoTrustees and to collectively protect,
conserve, and enhance Monument
marine and terrestrial habitats and
resources.
On February 28, 2007, President Bush
amended the Proclamation to rename
¯
¯
the Monument—Papahanaumokuakea
Marine National Monument—to reflect
Hawaiian language and culture (72 FR
10031, March 6, 2007).
Location, Size, and Federal and State
Resource Management
Proclamation 8031 reserves all lands
and interests in lands owned or
controlled by the Government of the
United States in the Northwestern
Hawaiian Islands (NWHI), including
emergent and submerged lands and
waters out to a distance of
approximately 50 nautical miles from
the islands.
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Frm 00076
Fmt 4703
Sfmt 4703
21975
The Monument is approximately 100
nautical miles wide and extends
approximately 1,200 miles around coral
islands, seamounts, banks, and shoals.
The area includes the:
• Northwestern Hawaiian Islands
Coral Reef Ecosystem Reserve,
• Midway Atoll National Wildlife
Refuge/Battle of Midway National
Memorial,
• Hawaiian Islands National Wildlife
Refuge,
• Hawaii State Seabird Sanctuary at
Kure Atoll, and
• State of Hawai‘i’s Northwestern
Hawaiian Islands Marine Refuge.
NOAA maintains responsibility for
managing the NWHI Coral Reef
Ecosystem Reserve, included within the
Monument, and has primary
responsibility regarding the
management of the marine areas of the
Monument, in consultation with FWS.
Refuge areas within the Monument,
including the Midway Atoll National
Wildlife Refuge, the Battle of Midway
National Memorial, and the Hawaiian
Islands National Wildlife Refuge, are
managed by FWS.
The State maintains responsibility for
managing state lands and waters within
the Monument, including the NWHI
State Marine Refuge and State Seabird
Sanctuary at Kure Atoll.
Public Outreach and the MMP’s
Relationship to Previous Plans
As directed by Proclamation 8031, the
Co-Trustees modified NOAA’s
Northwestern Hawaiian Islands
Proposed National Marine Sanctuary
Draft Management Plan (available at
https://www.hawaiireef.noaa.gov), as
appropriate, to create the Draft MMP.
The MMP also builds upon the Interim
Midway Visitor Services Plan (available
at https://www.fws.gov/midway). Nearly
52,000 comments were received during
NOAA’s Sanctuary planning process,
and a total of 6,282 comments were
received on FWS’s Draft Interim
Midway Visitor Services Plan.
Comments and issues raised during
these planning efforts that are subject to
decision by the Co-Trustees were
considered during development of the
Draft MMP. A summary of public
involvement and the issues raised
during scoping are included in the Draft
MMP.
Management Planning Process and
MMP Framework
The Draft EA of the MMP was
developed in accordance with the
requirements of the National
Environmental Policy Act of 1969
E:\FR\FM\23APN1.SGM
23APN1
]]>Agencies
[Federal Register Volume 73, Number 79 (Wednesday, April 23, 2008)]
[Notices]
[Pages 21973-21975]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-8844]
-----------------------------------------------------------------------
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
[FR-5130-N-22]
Privacy Act; Proposed New System of Records, Tracking-at-a-
Glance[supreg] Case Management Services for the Disaster Housing
Assistance Program
AGENCY: Office of the Chief Information Officer, HUD.
ACTION: Notification of the establishment of a new System of Records,
Tracking-at-a-Glance[supreg] (TAAG).
-----------------------------------------------------------------------
SUMMARY: HUD proposes to establish a new Privacy Act record system to
add to its inventory of systems of records subject to the Privacy Act
of 1974 (5 U.S.C. 552a), as amended. The proposed new system of records
is the TAAG case management system. This record system will be used for
program implementation activities related to the Disaster Housing
Assistance Program (DHAP) case management services. DHAP is a Federal
Emergency Management Agency (FEMA) pilot grant program to provide
temporary rental subsidies and case management for non-HUD assisted
individuals and families displaced by Hurricanes Katrina or Rita. HUD
is the servicing agency that administers the DHAP program for FEMA.
DATES: Effective Date: This action shall be effective without further
notice on May 23, 2008, unless comments are received during or before
this period that would result in a contrary determination.
Comment Due Date: May 23, 2008.
ADDRESSES: Interested persons are invited to submit comments regarding
this notice to the Rules Docket Clerk, Office of General Counsel,
Department of Housing and Urban Development, 451 Seventh Street, SW.,
Room 10276, Washington, DC 20410-0500. Communications should refer to
the above docket number and title. Facsimile (FAX) comments are not
accepted. A copy of each communication submitted will be available for
public inspection and copying between 8 a.m. and 5 p.m. weekdays at the
above address.
FOR FURTHER INFORMATION CONTACT: The Departmental Privacy Act Officer,
Department of Housing and Urban Development, 451 Seventh Street, SW.,
Room 2256, Washington, DC 20410, Telephone Number (202) 402-8073 (This
is not a toll-free number.) A telecommunication device for hearing- and
speech-impaired individuals (TTY) is available at (800) 877-8339
(Federal Information Relay Service).
SUPPLEMENTARY INFORMATION: In July 2007, HUD and FEMA executed an
Interagency Agreement (IAA) under which HUD acts as the servicing
agency for administering the DHAP program. Pursuant to FEMA's grant
authority, grants are provided to local PHAs to administer DHAP on
behalf of FEMA. Under DHAP, public housing authorities (PHAs) will make
rental assistance payments on behalf of eligible families to
participating landlords for the duration of the program, ending on
March 1, 2009. In order to prepare the family for this eventuality,
FEMA requires that case management services be provided for the entire
duration of DHAP. The objectives of these services are greater self-
sufficiency and permanent housing status for participating individuals
and families. This will include assisting program participants identify
non-disaster supported housing solutions such as other affordable
housing options that may be available for income eligible families.
PHAs are required to report case management outputs and outcomes
through TAAG, which is the DHAP case management reporting system for
the duration of the program. TAAG will contain personal identifying
information from PHAs about program participants; such as, name, social
security number, etc. Please refer to the following ``categories of
records'' section for other personal/sensitive data
[[Page 21974]]
types collected, maintained and disseminated by this system.
Title 5 U.S.C. 552a(e)(4) and (11) provide that the public be
afforded a 30-day period in which to comment on the new system of
records. The new system report was submitted to the Office of
Management and Budget (OMB), the Senate Committee on Homeland Security
and Governmental Affairs, and the House Committee on Oversight and
Government Reform pursuant to paragraph 4c of Appendix 1 to OMB
Circular No. A-130, ``Federal Agency Responsibilities for Maintaining
Records About Individuals,'' July 25, 1994 (59 FR 37914).
Authority: 5 U.S.C. 552a 88 Stat. 1896; 42 U.S.C. 3535 (d).
Dated: April 16, 2008.
Joseph M. Milazzo,
Acting Chief Information Officer.
HUD/PIH-06
SYSTEM NAME:
Tracking-at-a-Glance[supreg] (TAAG) case management system for the
Disaster Housing Assistance Program (DHAP).
SYSTEM LOCATION:
Hollywood, Florida.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who are covered by this system are individuals and
families displaced by Hurricanes Katrina or Rita, who receive rental
subsidy through the DHAP and agree to all program requirements
including case management.
CATEGORIES OF RECORD IN THE SYSTEM:
Files contain identifying information about the program
participants and their household members such as name, social security
number, and current address. In addition, the files contain information
about education level, employment and training needs, elderly and
disabled status, social service needs and service referrals. The client
provides information regarding education level, employment and
training, disability status and social service needs as information
that the case manager may use to assess any barriers to permanent
housing attainment and/or increased self-sufficiency. The case manager
uses this information in order to identify appropriate service
referrals, to help prepare clients for the eventual end of the DHAP in
March 2009.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Legal authority for DHAP is based on the Department of Homeland
Security's general grant authority under section 102(b)(2) of the
Homeland Security Act, 6 U.S.C. 112, and sections 408(b)(1), 426 and
306(a) of the Robert T. Stafford Disaster Relief and Emergency
Assistance Act (Stafford Act), 42 U.S.C. 5174(b)(1), Sec. 5189d and
Sec. 5149(a), respectively.
PURPOSE:
TAAG captures pertinent data relating to family self-sufficiency,
permanent housing status and service needs. TAAG supports DHAP grantees
in their case management efforts, HUD staff in their program monitoring
activities and providing required reports to FEMA in fulfillment of its
responsibilities outlined within the IAA. The system was procured
through contract number: C-DEN-02199. The system allows DHAP grantees
to implement and report case management services for FEMA's DHAP
program, for which HUD is the servicing agent. This system will assist
with the implementation and administering of rental housing assistance
and case management services to individuals and families whose
residence have been rendered uninhabitable as a result of the disaster
caused by Hurricanes Katrina and Rita. The data stored in this system
of records may be used for research and statistical purposes. In such
cases, data presented in any research report will be aggregated to a
level that does not disclose information that can be used to identify
any individual represented in the system.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSE OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act other routine uses include:
(a) To Case Managers--for caseload management and to track the
progress and outcomes of individuals enrolled in the DHAP;
(b) To PHAs to monitor outcomes and monitor case management
activities being provided at the local level;
(c) To FEMA--quarterly data reporting as required under the IAA to
monitor program activities at the national level;
(d) To HUD or individuals under contract, grant or cooperative
agreement to HUD, to monitor PHA efforts and compliance requirements,
facilitate technical assistance and for research and evaluation of
national program outcomes; and
(e) To HUD or individuals under contract, grant or cooperative
agreement to HUD to monitor PHA activities and facilitate technical
assistance to DHAP grantees.
POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
Records are stored electronically on a computer server located at:
Southern Data Systems, 11560 SW 120th Street, Miami, FL 33176.
RETRIEVABILITY:
Records are retrieved by PHA name, participant's name, city, zip
code, or general demographic characteristics. Clients cannot be
searched through the use of a social security number.
SAFEGUARDS:
Records are maintained on a secure computer network protected by a
firewall. Access to system is restricted to authorized users only,
requires a user ID and is password protected. No manual files with
unique identifier information that would allow an individual to be
linked to the information in the file will be maintained.
RETENTION AND DISPOSAL:
Information is archived electronically and stored. Records will be
retained and disposed of in accordance with the General Records
Schedule included in HUD Handbook 2228.2, appendix 14, items 21-26.
SYSTEM MANAGER AND ADDRESS:
Tony Hebert, Public and Indian Housing, Office of Public Housing
Investments, Department of Housing and Urban Development, 451 Seventh
Street, SW., Room 4130, Washington, DC 20410.
NOTIFICATION AND RECORD ACCESS PROCEDURES:
The Department's rules for providing access to records to the
individual concerned are in accordance with 24 CFR part 16--
Implementation of the Privacy Act of 1974. Individuals seeking
information, assistance, or inquiry about the existence of records
should contact the Departmental Privacy Act Officer, Department of
Housing and Urban Development, 451 Seventh Street, SW., Room 2256,
Washington, DC 20410. Written requests must include the full name,
current address, and telephone number of the individual making the
request, as well as proof of identity, including a description of the
requester's relationship to the information in question.
CONTESTING RECORD PROCEDURES:
The procedures for contesting the contents of records and appealing
initial
[[Page 21975]]
denials appear in 24 CFR part 16--Implementation of the Privacy Act of
1974. If additional information or assistance is required, contact:
(i) The Departmental Privacy Act Officer, Department of Housing and
Urban Development, 451 Seventh Street, SW., Room 2256, Washington, DC
20410, if contesting the content of record; or
(ii) The Departmental Privacy Appeals Officer, Office of General
Counsel, Department of Housing and Urban Development, 451 Seventh
Street, SW., Washington, DC 20410, for appeals of initial denials.
RECORD SOURCE CATEGORIES:
DHAP housing authority grantees, case managers, contractors, and
HUD employees.
EXEMPTIONS FROM CERTAIN PROVISIONS OF THE ACT:
None.
[FR Doc. E8-8844 Filed 4-22-08; 8:45 am]
BILLING CODE 4210-67-P
