Privacy Act of 1974, System of Records, 20905-20906 [E8-8240]

Agencies

• Agency for International Development

[Federal Register Volume 73, Number 75 (Thursday, April 17, 2008)]
[Notices]
[Pages 20905-20906]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-8240]


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Notices
                                                Federal Register
________________________________________________________________________

This section of the FEDERAL REGISTER contains documents other than rules 
or proposed rules that are applicable to the public. Notices of hearings 
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Federal Register / Vol. 73, No. 75 / Thursday, April 17, 2008 / 
Notices

[[Page 20905]]



AGENCY FOR INTERNATIONAL DEVELOPMENT


Privacy Act of 1974, System of Records

AGENCY: United States Agency for International Development.

ACTION: Significantly Altered System of Records Notice.

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SUMMARY: The United States Agency for International Development (USAID) 
is issuing public notice of its intent to alter its system of records 
maintained in accordance with the Privacy Act of 1974, (5 U.S.C. 552a), 
as amended, entitled ``AID-8 Personnel Security and Suitability 
Investigatory Records.'' USAID is updating this system to reflect the 
current administrative status and enhance the descriptions of other 
data elements in order to provide further transparency into USAID's 
record-keeping practices.

DATES: Public comments must be received on or before May 19, 2008. 
Unless comments are received that would require a revision, this update 
to the system of records will become effective on May 27, 2008.

ADDRESSES: You may submit comments:

Paper Comments

     Fax: (703) 666-1466.
     Mail: Chief Privacy Officer, United States Agency for 
International Development, 1300 Pennsylvania Avenue, NW., Suite 2.12-
003, Washington, DC 20523-2120.

Electronic Comments

     Federal eRulemaking Portal: https://www.regulations.gov. 
Follow the instructions on the Web site for submitting comments.
     E-mail: privacy@usaid.gov.

FOR FURTHER INFORMATION CONTACT: For general questions please contact, 
Mark Webb, Chief, USAID: Office of Security-Personnel, Information, 
Domestic Security (SEC/PIDS), (202) 712-0990. For privacy-related 
issues, please contact Rhonda Turnbow, Deputy Chief Privacy Officer 
(202) 712-0106.

SUPPLEMENTARY INFORMATION: USAID is undertaking a review of all its 
system of records notices to ensure that it maintains complete, 
accurate, timely, and relevant records. As a result of this effort, 
USAID is proposing to revise its ``Personnel Security and Suitability 
Investigatory Records'' system of records notice.
    The ``Personal Security and Suitability Investigatory Records'' are 
maintained by the USAID Office of Security (SEC). SEC has been charged 
with providing security services to protect USAID personnel and 
facilities, safeguarding national security information, and promoting 
and preserving personal integrity. SEC receives investigative authority 
from the Office of Management and Budget (OMB) to conduct personnel 
security investigations for USAID and all other Federal Agencies/
Departments permitted under the delegation.
    The revisions in this system notice update the authorities for the 
maintenance of the system, provide a more detailed description of the 
nature of the records, revises and clarifies the purpose of the system, 
expands the categories of individuals covered by this system, adds and 
updates routine use disclosures, updates points of contact and address 
information, and updates the system locations. Due to the number of 
revisions USAID has rewritten the system of records notice in its 
entirety.
    In accordance with 5 U.S.C. 552(r), a report concerning this system 
has been submitted to the Office of Management and Budget and to the 
requisite congressional committees.

    Dated: April 10, 2008.
Philip M. Heneghan,
Chief Privacy Officer.
USAID-008

System name:
    Personnel Security and Suitability Investigatory Records.

Security classification:
    Secret.

System location:
    Records covered by this system are maintained at the following 
location: USAID Office of Security, 1300 Pennsylvania Avenue, 
Washington, DC 20523.

Categories of individuals covered by the system:
    Categories of individuals maintained in this system are: current 
and former USAID employees; contractor personnel (Personal Service 
Contractors and Institutional Contractors); applicants for employment; 
persons and entities performing business with USAID to include 
consultants, volunteers, grantees and recipients; individuals employed 
from other Federal Agencies through a detail, Participating Agency 
Service Agreement, Resources Support Services Agreement, or the 
Interagency Personnel Act; paid and unpaid interns; and visitors 
requiring access to USAID facilities; and the U.S. Citizen and/or non-
U.S. Citizen spouse, intended spouse, family members, and/or 
cohabitants of the above listed individuals.

Categories of records in the system:
    Categories of records maintained in this system are: name; address; 
date of birth; social security number (or other identifying number); 
citizenship status; information regarding an individual's character, 
conduct and behavior in the community where they presently live and/or 
previously lived; arrests and/or convictions; medical records; 
educational institutions attended; employment records; reports from 
interviews and other inquiries; electronic communication cables; 
facility access authorizations/restrictions; photographs; fingerprints; 
financial records including credit reports; previous clearances levels 
granted; resulting clearance levels; documentation of release of 
security files; request for special access; records of infractions; and 
records of facility accesses and credentials issued.

Authority for maintenance of the system:
    Executive Order 10450: Security requirements for Government 
Employment; Homeland Security Presidential Directive 12 (HSPD-12): 
Policy for a Common Identification Standard for Federal Employees and 
Contractors; Executive Order 12968: Access to Classified Information, 
Executive Order 12333: United States Intelligence Activities, Executive 
Order 13381: Strengthening Processes Relating to Determining 
Eligibility for Access to

[[Page 20906]]

Classified National Security Information, and the Intelligence Reform 
and Terrorism Prevention Act of 2004 (Public Law 108-458).

Purpose(s):
    The Office of Security gathers information in order to create 
investigative records which are used for processing personal security 
background investigations to determine eligibility to be awarded a 
federal security clearance, suitability determination for federal 
employment, access to federally owned/controlled facilities and access 
to federally owned/controlled information systems.

Routine Use of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    In addition to USAID's Statement of General Routine Uses, the 
Office of Security may disclose information in this system as follows:
    (1) To consumer reporting agencies in order to obtain consumer 
credit reports,
    (2) To federal, international, state, and local law enforcement 
agencies, U.S. Government Agencies, courts, the Department of State, 
Foreign Governments, to the extent necessary to further the purposes of 
an investigation,
    (3) Results of the investigation may be disclosed to the Department 
of State or other Federal Agencies for the purposes of granting 
physical and/or logical access to federally owned or controlled 
facilities and/or information systems in accordance with the 
requirements set forth in HSPD-12.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper copies of information are maintained in file folders and 
secured using locked cabinets and safes. Electronic copies of 
information are secured using password protection and role-based 
protocols.

Retrievability:
    Records are retrievable by last name, social security number, and/
or USAID assigned case number or other unique identifier attributed to 
the individual.

Safeguards:
    Records are kept within the Office of Security secured space. 
Access to this space is controlled by electronic card readers, office 
personnel to control access, visitor escorts policy and supplemented by 
an armed response force. Administrative safeguards of records are 
provided through the use of internal Standard Operating Procedures and 
routine appraisal reviews of the personnel security and suitability 
program by the Office of Personnel Management.

Retention and disposal:
    Records are retained using the approved National Archives Records 
Administration, Schedule 18--Security and Protective Services Records.

System manager and address:
    Director, USAID Office of Security, RRB Suite 2.06A, 1300 
Pennsylvania Ave, NW., Washington, DC 20523.

Notification procedures:
    Records in this system are exempt from notification, access, and 
amendment procedures in accordance with subsection (k)(1) and (5) of 
the 5 U.S.C. 552a, and 22 CFR 215.14. Individuals wishing to inquire 
whether this system of records contains information about themselves 
should submit their inquires in writing to the USAID Chief Privacy 
Officer, 1300 Pennsylvania Avenue, NW., Room 2.12-003, Washington, DC 
20523.
    The request must be in writing and include the requestor's full 
name, date of birth, social security number (or other government-issued 
identity number) and current address. In addition, requestors must also 
reasonably specify the record contents being sought.

Record access procedures:
    Individuals wishing to request access to a non-exempt record must 
submit the request in writing according to the ``Notification 
Procedures'' above. An individual wishing to request access to records 
in person must provide identity documents, such as a government-issued 
photo ID, sufficient to satisfy the custodian of the records that the 
requester is entitled to access.

Contesting record procedures:
    An individual requesting amendment of a record maintained on 
himself or herself must identify the information to be changed and the 
corrective action sought. Requests must follow the ``Notification 
Procedures'' above.

Record source categories:
    Information in this system is obtained from the individual on whom 
it applies; independent sources such as other government agencies, 
state/local government; law enforcement agencies; credit bureaus; 
medical providers; educational institutions; private organizations; 
information provided by personal references; and through source 
interviews.

Exemptions claimed for the system:
    Under the specific authority provided by subsection (k)(1), (3), 
and (5) of 5 U.S.C. 552a, USAID has promulgated rules specified in 22 
CFR 215.14, that exempts this system from notice, access, and amendment 
requirements of 5 U.S.C. 552a, subsections (c)(3), (d); (e)(1); (e)(4); 
(G); (H); (I); and (f). The reasons for these exemptions are to 
maintain confidentiality of sources, National Security, and to prevent 
frustration of the federal investigative process.

 [FR Doc. E8-8240 Filed 4-16-08; 8:45 am]
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