Privacy Act of 1974; System of Records, 19479-19480 [E8-7608]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Navy
• Navy Department

[Federal Register Volume 73, Number 70 (Thursday, April 10, 2008)]
[Notices]
[Pages 19479-19480]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-7608]


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DEPARTMENT OF DEFENSE

Department of the Navy

[USN-2008-0024]


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DoD.

ACTION: Notice to Amend a System of Records.

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SUMMARY: The Department of the Navy is amending a system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
May 12, 2008 unless comments are received which result in a contrary 
determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations (DNS-36), 2000 Navy Pentagon, 
Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy systems of

[[Page 19480]]

records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: April 4, 2008.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
NM05000-1

System name:
    General Correspondence Files (November 16, 2004, 69 FR 67128).

Changes:
* * * * *

System location:
    In para 1, delete ``https://neds.daps.dla.mil/sndl.htm'' and replace 
with ``https://doni.daps.dla.mil/sndl.aspx''.
* * * * *

System manager(s) and address:
    Under ``Record Holders'' replace ``https://neds.daps.dla.mil/
sndl.htm'' with ``https://doni.daps.dla.mil/sndl.aspx''.

Notification procedure:
    In para 1, replace ``https://neds.daps.dla.mil/sndl.htm'' with 
``https://doni.daps.dla.mil/sndl.aspx''.

Record access procedures:
    In para 1, replace ``https://neds.daps.dla.mil/sndl.htm'' with 
``https://doni.daps.dla.mil/sndl.aspx''.
* * * * *
NM05000-1

System name:
    General Correspondence Files.

System location:
    Organizational elements of the Department of the Navy. Official 
mailing addresses are published in the Standard Navy Distribution List 
that is available at https://doni.daps.dla.mil/sndl.aspx.
    Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 
200, Norfolk, VA 23551-2488.
    Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, 
HI 96861-4028.

Categories of individuals covered by the system:
    Individuals who have initiated correspondence with the Department 
of the Navy.

Categories of records in the system:
    Incoming correspondence which may include name, address, telephone 
number, organization, date of birth, and Social Security Number (SSN) 
of correspondent and supporting documentation. Files also contain copy 
of response letter and documentation required to prepare the response.

Authority for maintenance of the system:
    10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, 
Headquarters, Marine Corps; and E.O. 9397 (SSN).

Purpose(s):
    To maintain a record of correspondence received and responses made.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and automated records.

Retrievability:
    Name, organization, and date of correspondence.

Safeguards:
    Access is provided on need-to-know basis only. Manual records are 
maintained in file cabinets under the control of authorized personnel 
during working hours. The office space in which the file cabinets are 
located is locked outside of official working hours. Computer terminals 
are located in supervised areas. Access to computerized data is 
controlled by password or other user code system.

Retention and disposal:
    Retained for two years and then destroyed.

System manager(s) and address:
    Commanding officer of the activity in question. Official mailing 
addresses are published in the Standard Navy Distribution List that is 
available at https://doni.daps.dla.mil/sndl.aspx.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the commanding officer of the activity in question. Official mailing 
addresses are published in the Standard Navy Distribution List that is 
available at https://doni.daps.dla.mil/sndl.aspx.
    The request should contain full name and date individual wrote to 
the activity or received a response. Request must be signed.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the 
commanding officer of the activity in question. Official mailing 
addresses are published in the Standard Navy Distribution List that is 
available at https://doni.daps.dla.mil/sndl.aspx.
    The request should contain full name and date individual wrote to 
the activity or received a response. Request must be signed.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations, are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Individual concerned and records collected by the activity to 
respond to the request.

Exemptions claimed for the system:
    None.

[FR Doc. E8-7608 Filed 4-9-08; 8:45 am]
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