Privacy Act of 1974; Publication of Proposed Compilation of Privacy Act Systems of Records, 18044-18137 [E8-6239]
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Federal Register / Vol. 73, No. 64 / Wednesday, April 2, 2008 / Notices
DEPARTMENT OF ENERGY
Privacy Act of 1974; Publication of
Proposed Compilation of Privacy Act
Systems of Records
U.S. Department of Energy.
Notice.
AGENCY:
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ACTION:
SUMMARY: As required by the Privacy
Act of 1974, 5 U.S.C. 552a, and the
Office of Management and Budget
(OMB) Circular A–130, the Department
of Energy including the National
Nuclear Security Agency (NNSA)
(hereinafter referred to collectively as
‘‘DOE’’ or the Department’’) is
announcing the Department’s intent to
publish a proposed compilation of
Privacy Act Systems of Records. This
notice, which reflects various significant
and administrative changes to the
existing systems of records, proposes to:
(1) Add a new routine use disclosure to
all systems of records to allow
disclosure of information in the event of
a breach; (2) further amend three
existing systems of records; (3) establish
a new system of records; and (4) delete
one system of records from the
inventory of systems.
DATES: Any interested person may
submit written comments concerning
the proposed changes to DOE’s Privacy
Act Systems of Records by April 2,
2008. Except for proposed exemptions
that may require separate notice and
comment rulemaking, the changes
proposed in this notice will be effective
April 2, 2008 unless DOE receives
comments that require a contrary
determination. DOE will publish a
document in the Federal Register
notifying the public if any changes are
necessary.
ADDRESSES: Written comments should
be directed to Verlette L. Gatlin, Deputy
Director, FOIA and Privacy Act Office,
Office of Information Resources, U.S.
Department of Energy, MA–90, 1000
Independence Avenue, SW.,
Washington, DC 20585, (202) 586–5955.
FOR FURTHER INFORMATION CONTACT:
Verlette L. Gatlin, Deputy Director,
FOIA and Privacy Act Office, Office of
Information Resources, MA–90, U.S.
Department of Energy, 1000
Independence Avenue, SW.,
Washington, DC 20585, (202) 586–5955,
and Isiah Smith, Deputy Assistant
General Counsel for General Law, GC–
77, U.S. Department of Energy, 1000
Independence Avenue, SW.,
Washington, DC 20585, (202) 586–8618.
SUPPLEMENTARY INFORMATION:
I. Background
II. Proposed Amendments to Existing
Systems of Records
III. Establishment of a New System of
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Records
IV. Discussion of Deletion of System of
Records Notice
V. Comment Procedures
I. Background
This notice provides an accurate and
complete text for the sixty systems of
records established by DOE under the
Privacy Act. DOE published the last
compilation of the Privacy Act systems
of records at 68 FR 38756 on June 30,
2003. Since that time, DOE has
published several notices to establish
new systems of records and to amend
published systems. It has been
determined that this notice would be a
more useful tool if all previously
published notices are incorporated into
one notice.
This notice will incorporate all
published systems of records and
identify the appropriate DOE locations.
Each system notice provides a
description of the system of records,
identifies the purpose and authority for
collecting and maintaining the
information, reflects administrative
changes, identifies the appropriate DOE
locations, and incorporates all routine
uses.
II. Proposed Amendments to Existing
Systems of Records
DOE–24 Land Records System
The Department’s Land Records are
currently being maintained and used by
the Bonneville Power Administration
and the Western Area Power
Administration. The records are used to
track land rights information resulting
from property right acquisitions,
outgrants, licenses, transfers, exchanges,
encroachments and disposals in support
of construction and maintenance
programs, right-of-way tracking for
transmission line vegetation
management and line maintenance.
This process will be utilized at the
Southwestern Power Administration
(Southwestern) in Tulsa, Oklahoma.
Therefore, this notice proposes to
amend the system by expanding the
categories of individuals section, and
adding an additional location. The
categories of individuals section will be
expanded to include landowners and
tenants on Southwestern’s right-of-way
where Southwestern has acquired or
given interests in land or permits for its
hydro-electric transmission lines.
DOE–28 General Training Records
The General Training Records are
maintained and used by the Department
to document planning, completion,
funding, and effectiveness of employee
training and development. The system
of records only covers DOE employees.
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This notice proposes to amend the
categories of individuals section to
include contractor employees who have
taken and completed necessary training
courses.
DOE–34 Employee Assistance Program
(EAP) Records
This notice proposes to amend DOE–
34 ‘‘Employee Assistance Program
(EAP) Records.’’ The amendment will
expand the categories of individuals
section. The existing system only covers
records of DOE employees seeking
assistance with personal and workrelated issues. The amendment will
include contractor employees seeking
assistance on personal and work-related
issues.
Proposed Routine Use Provision
A new routine use provision is being
proposed for all of the Department’s
published systems of records. The
proposed routine use disclosure will
help DOE facilitate the response to a
breach of Federal data, including
notifying impacted individuals. It also
will allow DOE to disclose information
about potentially affected individuals to
other agencies and entities to facilitate
a response to a breach of Federal data.
The disclosure is compatible with the
purpose for which the information is
being collected and the disclosure of
information would be in the best
interest of both the individual to whom
it pertains and the public.
III. Establishment of a New System of
Records
The notice proposes to establish a
new system of records entitled DOE–60
‘‘General Correspondence Files.’’ The
system covers individuals who have
initiated correspondence with
organizational elements of DOE. The
records to be maintained in the system
pertain to general correspondence
submitted to the Heads of the
Departmental Program Offices and the
Heads of the Departmental Field Offices.
The categories of records to be
covered by the system include incoming
correspondence that may include name,
address, telephone number,
organization, date of birth, and
supporting documentation. Files may
also contain a copy of any response
letters and documentation required to
prepare the response. The authority for
maintenance of the system is 42 U.S.C.
7101 et seq.; 50 U.S.C. 2401 et seq.
IV. Discussion of Deletion of System of
Records
During the review process of the
systems of records established by DOE
under the Privacy Act, DOE identified
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one record system for deletion. The
information collected and maintained in
DOE–6 EIA ‘‘Consumer Data Base’’ is
obsolete and is no longer being
maintained. Therefore, this system of
records will be deleted from the
Department’s inventory of systems of
records.
V. Comment Procedures
As provided by 5 U.S.C. 552a(e)(11),
interested persons are invited to submit
written data, views, or comments
related to the proposed amendment to
an existing system of records and
proposed establishment of a routine use.
See ADDRESSES. ‘‘Comments’’ should be
written on the outside of the envelope
and on the documents submitted to DOE
with the designation ‘‘Department of
Energy Privacy Act Systems of Records
Proposals.’’ These comments and all
other relevant information will be
considered by DOE before the various
proposals are adopted in their final
form.
If DOE receives no substantial
comments adverse to or critical of the
proposed establishment of a new system
of records, the establishment of a new
routine use that DOE proposes to
establish in all of the adopted or
proposed systems of record in the
compilation, or the amendments to
three previously published systems of
records, DOE will begin to operate the
systems as proposed upon the
expiration of the 40-day advance period
for informing Congress and OMB of the
proposed amendments and the adoption
of a new system of records as required
by OMB Circular A–130.
The Department is submitting to
Congress a report on the new system
and the amendments to existing systems
as required by OMB Circular A–130.
Set forth below is the compilation of
DOE’s Privacy Act Systems of Records
that includes a Table of Contents,
Correlation of Offices and the text of the
individual systems of records.
Los Alamos National Laboratory
Nevada Site Office (formerly NNSA
Service Center (Nevada))
Pantex Site Office
Pantex Plant
Sandia Site Office
Sandia National Laboratory
NNSA Y–12 Site Office (formerly Y–12
Area Office)
Y–12 National Security Complex
(formerly Y–12 Plant)
Chicago Office (Formerly Chicago
Operations Office)
Ames Laboratory
Argonne Area Office
Brookhaven Area Office
Environmental Measurements
Laboratory
Fermi Area Office
Fermi National Accelerator Laboratory
Lawrence Berkeley National Laboratory
Princeton Area Office
Princeton Plasma Physics Laboratory
New Brunswick Laboratory
Environmental Management
Consolidated Business Center (Formerly
Ohio Field Office)
Idaho Operations Office
Grand Junction Office
Stanford Linear Accelerator Center
Oak Ridge Office (Formerly Oak Ridge
Operations Office)
Oak Ridge Gaseous Diffusion Plant (K–
25)
Oak Ridge National Laboratory (X–10)
Melton Valley TRU Waste Storage
Facility
Spallation Neutron Source, Oak Ridge
Reservation
Thomas Jefferson National Accelerator
Facility
Weldon Spring Site Remedial Action
Program
Oak Ridge Institute for Science and
Education (ORISE)
Paducah Gaseous Diffusion Plant
Portsmouth Gaseous Diffusion Plant
Horizon Center
East Tennessee Mechanical Contractors
Savannah River Operations Office
NNSA Savannah River Site Office
(formerly Savannah River Area Office)
NNSA Tritium Facility
Compilation of Systems of Records
Correlation of DOE Field Locations and
Their Offices
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Issued in Washington, DC on March 21,
2008.
Ingrid Kolb,
Director, Office of Management.
Office of Repository Development
(Formerly Yucca Mountain Site
Characteristic Office)
NNSA Service Center (Albuquerque)
(Formerly Albuquerque Operations
Office)
Kansas City Site Office
Kansas City Plant
Lawrence Livermore National
Laboratory
Livermore Site Office
Los Alamos Site Office
Table of Contents of All DOE Systems of
Records as Adopted or Proposed
DOE–1 Grievance Records
DOE–2 DOE-Personnel Supervisor
Maintained Personnel Records
DOE–3 Employee Concerns Program
Records
DOE–4 Form EIA–457 Survey Reports,
Residential Energy Consumption Survey
(RECS)
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DOE–5 Personnel Records of Former
Contractor Employees
DOE–6 [Deleted with this notice-Reserved]
DOE–7 Whistleblower Investigation,
Hearings, and Appeals Records
DOE–8 Intergovernmental Personnel Act
(IPA) Agreements
DOE–9 Members of DOE Advisory
Committees
DOE–10 Energy employees Occupational
Illness Compensation Program Act Files
DOE–11 Emergency Operations Notification
Call List
DOE–12 Automated Materials Property
System (AMPS)
DOE–13 Payroll and Leave Records
DOE–14 Report of Compensation
DOE–15 Intelligence-Related Access
Authorization
DOE–16 Federal Employee Subsidy
Program Records
DOE–17 [Deleted-Reserved]
DOE–18 Financial Accounting System
DOE–19 [Deleted-Reserved]
DOE–20 [Deleted-Reserved]
DOE–21 Asset Readiness Management
System (ARMS)
DOE–22 [DeletedReserved]
DOE–23 Property Accountability System
DOE–24 Land Records System
DOE–25 U.S. DOE Commuter Locator and
Parking Space Information System
DOE–26 Official Travel Records
DOE–27 Foreign Travel Management
System (FTMS)
DOE–28 General Training Records
DOE–29 [Deleted-Reserved]
DOE–30 [Deleted-Reserved]
DOE–31 Firearms Qualification Records
DOE–32 [Deleted-Reserved]
DOE–33 Personnel Medical Records
DOE–34 Employee Assistance Program
(EAP) Records
DOE–35 Personnel Radiation Exposure
Records
DOE–36 [Deleted-Reserved]
DOE–37 [Deleted-Reserved]
DOE–38 Occupational and Industrial
Accident Records
DOE–39 [Deleted-Reserved]
DOE–40 [Deleted-Reserved]
DOE–41 Legal Files (Claims, Litigation,
Criminal Violations, Patents, and Others)
DOE–42 [Deleted-Reserved]
DOE–43 Personnel Security Clearance Files
DOE–44 Special Access Authorization for
Categories of Classified Information
DOE–45 Weapons Data Access Control
System (WDACS)
DOE–46 Administrative Review Files
DOE–47 [Deleted-Reserved]
DOE–48 Security Education and/or
Infraction Reports
DOE–49 Security Communications File
DOE–50 Human Reliability Program
Records
DOE–51 Employee and Visitor Access
Control Records
DOE–52 Access Control Records of
International Visits, Assignments, and
Employment at DOE Facilities and
Contractor Sites
DOE–53 Access Authorization for ADP
Equipment
DOE–54 Investigative Files of the Inspector
General
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DOE–55 Freedom of Information and
Privacy Act (FOIA/PA) Requests for
Records
DOE–56 Congressional Constituent
Inquiries
DOE–57 Congressional Profiles
DOE–58 General Correspondence Files of
the Office of the Secretary of Energy,
Deputy Secretary and Under Secretary of
Energy
DOE–59 Mailing Lists for Requesters of
Energy-Related Information
DOE–60 General Correspondence Files
(Proposed New System—DOE Assigned
Number Is Being Re-Issued)
DOE–61 Census of High Energy Physicists
DOE–62 Historical Files—Published
Information Concerning Selected Persons
in the Energy Field
DOE–63 [Reissued] Personal Identity
Verification (PIV) Files
DOE–64 [Deleted-Reserved]
DOE–65 [Deleted-Reserved]
DOE–66 Power Sales to Individuals
DOE–67 [Deleted-Reserved]
DOE–68 [Deleted-Reserved]
DOE–69 [Deleted-Reserved]
DOE–70 [Deleted-Reserved]
DOE–71 The Radiation Accident Registry
DOE–72 The DOE Radiation Study Registry
DOE–73 The US—DPTA Registry
DOE–74 [Deleted-Reserved]
DOE–75 Call Detail Records
DOE–76 [Deleted-Reserved]
DOE–77 Physical Fitness Test Records
DOE–78 [Deleted-Reserved]
DOE–79 [Deleted-Reserved]
DOE–80 [Deleted-Reserved]
DOE–81 Counterintelligence
Administrative and Analytical Records and
Reports
DOE–82 Grant and Contract Records for
Research Projects, Science Education, and
Related Activities
DOE–83 Allegation-Based Inspection Files
of the Office of Inspector General
DOE–84 Counterintelligence Investigative
Records
DOE–85 [Reserved]
DOE–86 Human Radiation Experiments
Records
DOE–87 [Deleted-Reserved]
DOE–88 Epidemiologic and Other Health
Studies, Surveys, and Surveillances
Text of Systems of Records
DOE–1
SYSTEM NAME:
Grievance Records.
SECURITY CLASSIFICATION:
Unclassified.
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SYSTEM LOCATION(S):
U.S. Department of Energy,
Headquarters, 1000 Independence
Avenue, SW., Washington, DC 20585.
U.S. Department of Energy, Alaska
Power Administration, Federal Records
Center, San Point Way, NE., Seattle, WA
98115.
U.S. Department of Energy, NNSA
Service Center Albuquerque, P.O. Box
5400, Albuquerque, NM 87185–5400
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U.S. Department of Energy,
Bonneville Power Administration, P.O.
Box 3621, Portland, OR 97208
U.S. Department of Energy, Chicago
Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Grand
Forks Energy Technology Center, P.O.
Box 8213, University Station, Grand
Forks, ND 58201
U.S. Department of Energy, Idaho
Operations Office, 850 Energy Drive,
Idaho Falls, ID 83401
U.S. Department of Energy, Laramie
Energy Technology Center, P.O. Box
3395, University Station, Laramie, WY
82070
U.S. Department of Energy, National
Energy Technology Laboratory
(Morgantown), P.O. Box 880,
Morgantown, WV 26505
U.S. Department of Energy, National
Energy Technology Laboratory
(Pittsburgh), P.O. Box 10940, Pittsburgh,
PA 15122
U.S. Department of Energy, NNSA
Nevada Site Office, P.O. Box 98518, Las
Vegas, NV 89193–8518
U.S. Department of Energy, Oak Ridge
Office, P.O. Box E, Oak Ridge, TN 37831
U.S. Department of Energy,
Environmental Consolidated Business
Center (EMCBC), 250 E. Fifth Street,
Suite 500, Cincinnati, OH 45202
U.S. Department of Energy, Pittsburgh
Naval Reactors, P.O. Box 109,
Pittsburgh, PA 15122
U.S. Department of Energy, Richland
Operations Office, P.O. Box 550,
Richland, WA 99352
U.S. Department of Energy, Savannah
River Operations Office, P.O. Box A,
Aiken, SC 29801
U.S. Department of Energy,
Schenectady Naval Reactors Office, P.O.
Box 1069, Schenectady, NY 12301
U.S. Department of Energy,
Southeastern Power Administration,
1166 Athens Tech Road, Elberton, GA
30635–4578
U.S. Department of Energy,
Southwestern Power Administration,
Williams Tower One, One West Third
Street, Tulsa, OK 74103
U.S. Department of Energy, Strategic
Petroleum Reserve Office, 900
Commerce Road East, New Orleans, LA
70123
U.S. Department of Energy, Western
Area Power Administration, P.O. Box
3402, Golden, CO 80401
U.S. Department of Energy, Office of
Repository Development, P.O. Box
364629, North Las Vegas, NV 89036–
8629
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current and former Department of
Energy (DOE) employees including
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National Nuclear Security
Administration (NNSA) employees,
consultants, board members, and
applicants.
CATEGORIES OF RECORDS IN THE SYSTEM:
Grievances; names; social security
numbers; work and home address; work
and home telephone numbers; job titles,
series, and grade levels; organization;
supervisors’ names and telephone
numbers; copies of employee records,
such as personnel actions, performance
appraisals, pay and leave records, and
security clearance documents;
management reports; witness
statements; affidavits; checklists; notes;
and relevant correspondence.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
et seq.; 5 U.S.C. 7121, and 5 CFR Part
771.
PURPOSE(S):
The records maintained in the system
pertain to grievances subject to the
negotiated grievance process and the
agency’s administrative grievance
process. The records in this system will
be used by management officials in the
resolution of employee concerns about
working conditions, administration of
the agency’s grievance process,
employee-supervisor relations, work
processes, or other similar issues.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use to union
officials acting in their official capacity
as a representative of the grievant or
affected employees under 5 U.S.C.
Chapter 71.
2. A record from this system may be
disclosed as a routine use to a member
of Congress submitting a request
involving a constituent when the
constituent has requested assistance
from the member concerning the subject
matter of the record. The member of
Congress must provide a copy of the
constituent’s request for assistance.
3. A record from this system may be
disclosed as a routine use to an
appropriate Federal, State, or local
agency that is authorized to review and
resolve the issue(s) raised in the
grievance.
4. A record from this system may be
disclosed as a routine use for the
purpose of an investigation, settlement
of claims, or the preparation and
conduct of litigation to (1) a person
representing the Department or assisting
in such representation; (2) others
involved in the matter, their
representatives and persons assisting
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such persons; and (3) witnesses,
potential witnesses, their
representatives and assistants, and any
other persons possessing information
pertaining to the matter when it is
necessary to obtain information or
testimony relevant to the matter.
5. A record from this system may be
disclosed as a routine use to a contractor
of the Department who is authorized to
review and resolve the issue(s) raised in
the grievance, including a mediator or
arbitrator in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
6. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
of this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be retrieved by the name
of the grievant or complainant or other
personal identifier, such as social
security number.
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SAFEGUARDS:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
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Headquarters: Director of Human
Capital Management, U.S. Department
of Energy, 1000 Independence Avenue,
SW., Washington, DC 20585.
Field Offices: The Human Capital
Directors of the ‘‘System Locations’’
listed above are the system managers for
their respective portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records generally are kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
Same as Notification Procedures
above.
RETRIEVABILITY:
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SYSTEM MANAGER(S) AND ADDRESS:
CONTESTING RECORD PROCEDURES:
Records may be stored as paper
records and electronic media.
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Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
RECORD SOURCE CATEGORIES:
The grievant or complainant,
applicable management officials,
program office records, congressional
offices, and fact finders’ notes and
reports.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
DOE–2
SYSTEM NAME:
DOE—Personnel Supervisor
Maintained Personnel Records.
SECURITY CLASSIFICATION:
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Unclassified.
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SYSTEM LOCATION(S):
U.S. Department of Energy,
Headquarters, 1000 Independence
Avenue, SW., Washington, DC 20585
U.S. Department of Energy, Alaska
Power Administration, Federal Records
Center, San Point Way, NE., Seattle, WA
98115
U.S. Department of Energy, NNSA
Service Center Albuquerque, P.O. Box
5400, Albuquerque, NM 87185–5400
U.S. Department of Energy,
Bonneville Power Administration, P.O.
Box 3621, Portland, OR 97208
U.S. Department of Energy, Chicago
Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Grand
Forks Energy Technology Center, P.O.
Box 8213, University Station, Grand
Forks, ND 58201
U.S. Department of Energy, Idaho
Operations Office, 850 Energy Drive,
Idaho Falls, ID 83401
U.S. Department of Energy, Laramie
Energy Technology Center, P.O. Box
3395, University Station, Laramie, WY
82070
U.S. Department of Energy, National
Energy Technology Laboratory
(Morgantown), P.O. Box 880,
Morgantown, WV 26505
U.S. Department of Energy, National
Energy Technology Laboratory
(Pittsburgh), P.O. Box 10940, Pittsburgh,
PA 15236–0940
U.S. Department of Energy, NNSA
Nevada Site Office, P.O. Box 98518, Las
Vegas, NV 89193–8518
U.S. Department of Energy, Oak Ridge
Office, P.O. Box E, Oak Ridge, TN 37830
U.S. Department of Energy, Pittsburgh
Naval Reactors, P.O. Box 109,
Pittsburgh, PA 15122
U.S. Department of Energy,
Environmental Management
Consolidated Business Center (EMCBC),
250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202
U.S. Department of Energy, Richland
Operations Office, P.O. Box 550,
Richland, WA 99352
U.S. Department of Energy, Savannah
River Operations Office, P.O. Box A,
Aiken, SC 29801
U.S. Department of Energy,
Schenectady Naval Reactors Office, P.O.
Box 1069, Schenectady, NY 12301
U.S. Department of Energy,
Southeastern Power Administration,
1166 Athens Tech Road, Elberton, GA
30635–4578
U.S. Department of Energy,
Southwestern Power Administration,
Williams Tower One, One West Third
Street, Tulsa, OK 74103
U.S. Department of Energy, Strategic
Petroleum Reserve Office, 900
Commerce Road East, New Orleans, LA
70123
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U.S. Department of Energy, Western
Area Power Administration, P.O. Box
3402, Golden, CO 80401
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current and former Department of
Energy (DOE) employees including
National Nuclear Security
Administration (NNSA) employees, who
have departed within the last year,
assigned military or detailed personnel,
and applicants for employment.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, social security number, copies
and summaries of employment history;
SF–171; job description; education;
address; next of kin; home and work
telephone numbers; date of birth;
awards and commendations received;
participation in professional or
community activities; training; earnings
and leave data; travel actions;
certification or qualification
examinations; injury reports; appraisals;
copy of ADP-produced Form 702; Form
50; assignment records; security
infraction notices; records of supervisoremployee discussions; supervisor
observations; reprimands; admonitions;
adverse actions; commendations;
contingency planning data; security
clearance status; and Government
property in employee possession.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C.
2401 et seq.
PURPOSE(S):
The records are maintained and used
by DOE to maintain a file of personnel
information that would allow DOE
managers to make informed personnel
and management decisions concerning
employees.
duties. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
3. A record from this system may be
disclosed as a routine use to a member
of Congress submitting a request
involving the constituent when the
constituent has requested assistance
from the member concerning the subject
matter of the record. The member of
Congress must provide a copy of the
constituent’s request for assistance.
4. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
of this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper
records and electronic media.
rmajette on PROD1PC64 with NOTICES2
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
RETRIEVABILITY:
1. A record from the system may be
disclosed as a routine use to a Federal,
State, or local agency to obtain
information relevant to a Departmental
decision concerning the hiring or
retention of an employee, the issuance
of a security clearance, the letting of a
contract, or the issuance of a license,
grant, or other benefit. The Department
must deem such disclosure to be
compatible with the purpose for which
the Department collected the
information.
2. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
SAFEGUARDS:
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NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with DOE Privacy Act
regulation, proper identification is
required before a request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures
above.
RECORD SOURCE CATEGORIES:
The subject employee, employee’s
supervisor(s), personnel action
documents, payroll documents, and
personnel security documents.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
DOE–3
SYSTEM NAME:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
Frm 00006
Headquarters and Field Offices: The
immediate supervisor of the subject of
the record(s).
None.
Records may be retrieved by name.
PO 00000
SYSTEM MANAGER(S) AND ADDRESS:
Fmt 4701
Sfmt 4703
Employee Concerns Program Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy,
Headquarters, 1000 Independence
Avenue, SW., Washington, DC 20585.
U.S. Department of Energy, NNSA
Service Center Albuquerque, P.O. Box
5400, Albuquerque, NM 87185–5400.
U.S. Department of Energy, Chicago
Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Idaho
Operations Office, 850 Energy Drive,
Idaho Falls, ID 83401
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U.S. Department of Energy, NNSA
Nevada Site Office, P.O. Box 98518, Las
Vegas, NV 89193–8518
U.S. Department of Energy, Oak Ridge
Office, P.O. Box 200, Administration
Road, Oak Ridge, TN 37831
U.S. Department of Energy,
Environmental Management
Consolidated Business Center (EMCBC),
1 Mound Road, Miamisburg, OH 45342
U.S. Department of Energy, Office of
River Protection, P.O. Box 550, MS A1–
61, Richland, WA 99352
U.S. Department of Energy, Pittsburgh
Naval Reactors Office, P.O. Box 109,
West Mifflin, PA 15122–0109
U.S. Department of Energy, Richland
Operations Office, P.O. Box 550,
Richland, WA 99352
U.S. Department of Energy, Savannah
River Operations Office, Road 1A,
Aiken, SC 29802
U.S. Department of Energy,
Southeastern Power Administration,
1166 Athens Tech Road, Elberton, GA
30635–4578
U.S. Department of Energy, Strategic
Petroleum Reserve Office, 900
Commerce Road East, New Orleans, LA
70123
U.S. Department of Energy,
Southwestern Power Administration,
Williams Tower One, One West Third
Street, Tulsa, OK 74103
U.S. Department of Energy, Western
Area Power Administration, P.O. Box
3402, Golden, CO 80401
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current and former Department of
Energy (DOE) employees including
National Nuclear Security
Administration (NNSA) employees and
DOE contractor and subcontractor
employees who file concerns or
complaints with the DOE Employee
Concerns Program offices.
rmajette on PROD1PC64 with NOTICES2
CATEGORIES OF RECORDS IN THE SYSTEM:
Employee concerns, informal
whistleblower reprisal complaints,
names, social security numbers, work
and home addresses and telephone
numbers, job titles, series, grade or pay
levels; organization; supervisors’ names
and telephone numbers; copies of
employee records such as personnel
actions, performance appraisals, pay
and leave records and security clearance
documents; management reports;
witness statements; affidavits;
checklists; notes; and relevant
correspondence.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
et seq.; 42 U.S.C. 2201(p); 42 U.S.C.
7254; 42 U.S.C. 5801(a).
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RETRIEVABILITY:
Records may be retrieved by name
and social security number.
PURPOSE(S):
The records are maintained and used
by the Department to document and
resolve employee concerns about
environmental, safety and health issues,
employee-supervisor relations, work
processes and practices, and other workrelated issues.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES USERS AND THE
PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use to union
officials acting in their official capacity
as a representative of the grievant or
affected employees under 5 U.S.C.
Chapter 71.
2. A record from this system may be
disclosed as a routine use to a member
of Congress submitting a request
involving a constituent when the
constituent has requested assistance
from the member of Congress with
respect to the subject matter of the
record. The member of Congress must
provide a copy of the constituent’s
request for assistance.
3. A record from the system may be
disclosed as a routine use to the
appropriate local, State or Federal
agency when records alone or in
conjunction with other information,
indicates a violation or potential
violation of law whether civil, criminal,
or regulatory in nature, and whether
arising by general statute or particular
program pursuant thereto.
4. A record from this system may be
disclosed as a routine use for the
purpose of an investigation, settlement
of claims, or the preparation and
conduct of litigation to (1) a person
representing the Department or assisting
in such representation; (2) others
involved in the matter, their
representatives and persons assisting
such persons; and (3) witnesses,
potential witnesses, their
representatives and assistants, and any
other persons possessing information
pertaining to the matter when it is
necessary to obtain information or
testimony relevant to the matter.
5. A record from this system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
PO 00000
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Fmt 4701
Sfmt 4703
18049
6. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
of this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper
records and electronic media.
RETRIEVABILLITY:
Records may be retrieved by the name
of the concerned employee or
complainant or other personal
identifier, such as social security
number.
SAFEGUARDS:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE records schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Office of
Employee Concerns, U.S. Department of
Energy, 1000 Independence Avenue,
SW., Washington, DC 20585.
Field Offices: The Director of the
Office of Employee Concerns at the
‘‘System Locations’’ listed above are the
system managers for their respective
portions of this system.
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NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records generally are kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures
above.
RECORD SOURCE CATEGORIES:
The concerned employee or
complainant; applicable management
officials; program office records; and
congressional offices.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
The system is exempt under
subsections 552a(k)(1), (2) and (5) of the
Privacy Act to the extent that
information within the system meets the
criteria of those subsections of the Act.
Such information has been exempted
from the provisions of subsections
(c)(3); 5 U.S.C. 552a(d); 5 U.S.C. 552a
(e)(1) of the Act; see the Department’s
Privacy Act regulation at 10 CFR Part
1008.
DOE–4
SYSTEM NAME:
Form EIA–457 Survey Reports,
Residential Energy Consumption Survey
(RECS).
rmajette on PROD1PC64 with NOTICES2
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy, Energy
Information Administration (EIA), 1000
Independence Avenue, SW.,
Washington, DC 20585
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Jkt 214001
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Persons responding to the Form EIA–
457, Residential Energy Consumption
Survey (RECS).
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, identification number, age,
gender, race, ethnicity, home address,
home telephone number, income, family
size and composition, characteristics of
household, characteristics of housing
unit, fuels used, household vehicles,
name and address of landlord, names
and addresses of energy suppliers, and
records of energy purchases.
fraud, or harm to the security integrity
of this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C.
2401 et seq.
STORAGE:
Records may be stored as paper
records and electronic media.
PURPOSE(S):
The information is collected and
maintained by the DOE to measure the
levels of energy consumption by
homeowners and the cost of energy
consumed. The information also is used
for monitoring, analyzing, and modeling
changes in the residential sector and its
energy consumption.
RETRIEVABILITY:
Records may be retrieved by name
and identification number.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties.
2. A record may be disclosed to an
agent under a written agreement to
maintain the confidentiality of the
record, to use the information for
exclusively statistical purposes, and to
use the information consistent with the
purpose cited above. Those provided
information under the routine uses are
subject to the Privacy Act.
3. A record from this system may be
disclosed as a routine use to a member
of Congress submitting a request
involving a constituent when the
constituent has requested assistance
from the member of Congress with
respect to the subject matter of the
record. The member of Congress must
provide a copy of the constituent’s
request for assistance.
4. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
PO 00000
Frm 00008
Fmt 4701
Sfmt 4703
SAFEGUARDS:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established computer center procedures
(personnel screening and physical
security), and they are password
protected. Passwords are known only by
authorized system users. Access is
limited to those whose official duties
require access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Administrator, Energy
Information Administration, U.S.
Department of Energy, 1000
Independence Avenue, SW.,
Washington, DC 20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
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locations where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
Same as Notification Procedures
above.
RECORD SOURCE CATEGORIES:
The subject individual and energy
supply companies.
CATEGORIES OF RECORDS IN THE SYSTEM:
SYSTEM EXEMPT FROM CERTAIN PROVISIONS OF
THE ACT:
None.
Name, employment history, earnings,
medical history, and other related
information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
DOE–5
42 U.S.C. 7101 et seq., 50 U.S.C. 2401
et seq. and the Memorandum of
Understanding between the Department
of Energy and the Department of Health
and Human Services, 56 FR 9701,
March 7, 1991.
SYSTEM NAME:
Personnel Records of Former
Contractor Employees.
SECURITY CLASSIFICATION:
Unclassified.
PURPOSE(S):
SYSTEM LOCATION(S):
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CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Former employees of companies that
currently have or have had a contract
with the Department of Energy (DOE)
including the National Nuclear Security
Administration (NNSA).
CONTESTING RECORD PROCEDURES:
U.S. Department of Energy,
Headquarters, 1000 Independence
Avenue, SW., Washington, DC 20585
U.S. Department of Energy, NNSA
Service Center Albuquerque, P.O. Box
5400, Albuquerque, NM 87185–5400
U.S. Department of Energy, Chicago
Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Grand
Junction Office, 2597 B 3⁄4 Road, Grand
Junction, CO 81503
U.S. Department of Energy, Idaho
Operations Office, 850 Energy Drive,
Idaho Falls, ID 83401
U.S. Department of Energy, NNSA
Nevada Site Office, P.O. Box 98518, Las
Vegas, NV 89193–8518
U.S. Department of Energy, Naval
Petroleum Reserves in California, P.O.
Box 11, Tupman, CA 93276
U.S. Department of Energy, Naval
Petroleum and Oil Shale Reserves, 907
North Poplar, Suite 150, Casper, WY
82601
U.S. Department of Energy,
Environmental Management
Consolidated Business Center (EMCBC),
250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202
U.S. Department of Energy, Pittsburgh
Naval Reactors, P.O. Box 109, West
Mifflin, PA 15122–0109
U.S. Department of Energy, Richland
Operations Office, 825 Jadwin Avenue,
P.O. Box 550, Richland, WA 99352
U.S. Department of Energy, Savannah
River Operations Office, P.O. Box A,
Aiken, SC 29801
U.S. Department of Energy,
Schenectady Naval Reactors Office, P.O.
Box 1069, Schenectady, NY 12301
U.S. Department of Energy, Strategic
Petroleum Reserve Project Office, 900
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Commerce Road East, New Orleans, LA
70123
15:38 Apr 01, 2008
Jkt 214001
The records are maintained and used
by the DOE to verify employment of
contractor employees who have worked
at a DOE facility or for a prime
management and operating contractor
for the DOE to settle or pay claims
associated their employment.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from the system may be
disclosed as a routine use to the
appropriate local, State or Federal
agency when records alone or in
conjunction with other information,
indicates a violation or potential
violation of law whether civil, criminal,
or regulatory in nature, and whether
arising by general statute or particular
program pursuant thereto.
2. A record from the system may be
disclosed as a routine use to a Federal,
State, or local agency to obtain
information relevant to a Departmental
decision concerning the hiring or
retention of an employee, the issuance
of a security clearance, the reporting of
an investigation of an employee, the
letting of a contract, or the issuance of
a license, grant, or other benefit. The
Department must deem such disclosure
to be compatible with the purpose for
which the Department collected the
information.
3. A record from this system may be
disclosed as a routine use for the
purpose of an investigation, settlement
of claims, or the preparation and
conduct of litigation to (1) persons
representing the Department in the
investigation, settlement or litigation,
and to individuals assisting in such
representation; (2) others involved in
the investigation, settlement, and
PO 00000
Frm 00009
Fmt 4701
Sfmt 4703
18051
litigation, and their representatives and
individuals assisting those
representatives; and (3) witness,
potential witness, or their
representatives and assistants, and any
person possesses information pertaining
to the matter when it is necessary to
obtain information or testimony relevant
to the matter.
4. A record from this system may be
disclosed as a routine use in court or
administrative proceedings to the
tribunals, counsel, other parties,
witnesses, and the public (in publicly
available pleadings, filings or discussion
in open court) when such disclosure: (1)
Is relevant to, and necessary for, the
proceeding; (2) compatible with the
purpose for which the Department
collected the records; and (3) the
proceedings involve:
(a) The Department, its predecessor
agencies, current or former contractor of
the Department, or other United States
Government agencies and their
components, or
(b) A current or former employee of
the Department and its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, who is acting in an official
capacity or in any individual capacity
where the Department or other United
States Government agency has agreed to
represent the employee.
5. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to DOE
officers and employees under the
Privacy Act.
6. A record from the system of records
may be disclosed to a member of
Congress submitting a request involving
the constituent when the constituent
has requested assistance from the
member concerning the subject matter
of the record. The member of Congress
must provide a copy of the constituent’s
request for assistance.
7. A record from the system of records
may be disclosed to contractor
personnel, grantees, and cooperative
agreement holders of components of the
Department of Health and Human
Services, including the National
Institute for Occupational Safety and
Health and the National Center for
Environmental Health of the Centers for
Disease Control and Prevention, and the
Agency for Toxic Substances and
Disease Registry pursuant to
Memoranda of Understanding between
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the Department and the Department of
Health and Human Services or its
components.
8. A record from the system may be
disclosed to contractors, grantees,
participants in cooperative agreements,
collaborating researchers, or their
employees, in performance of health
studies or related health or
environmental duties pursuant to their
contracts, grants, and cooperating or
collaborating research agreements. In
order to perform such studies, the
Department, its contractors, grantees,
participants in cooperative agreements,
and collaborating researchers may
disclose a record to: Federal, State and
local health and medical agencies or
authorities; subcontractors in order to
determine a subject’s vital status or
cause of death; health care providers to
verify a diagnosis or cause of death; or
third parties to obtain current addresses
for participants in health-related
studies, surveys, and surveillance. All
recipients of such records are required
to comply with the Privacy Act, to
follow prescribed measures to protect
personal privacy, and to disclose or use
personally identifiable information only
for the above described research
purposes.
9. A record from this system may be
disclosed to members of DOE advisory
committees, the Department of Health
and Human Services Advisory
Committee on Projects Related to
Department of Energy Facilities, and to
designated employees of Federal, State,
or local government or governmentsponsored entities authorized to provide
advice to the DOE concerning health,
safety, or environmental issues. All
recipients of such records are required
to comply with the Privacy Act, to
follow prescribed measures to protect
personal privacy, and to disclose or use
personally identifiable information only
for the purpose of providing advice to
the DOE or to the Department of Health
and Human Services. All recipients of
such records are required to comply
with the Privacy Act, to follow
prescribed measures to protect personal
privacy and to disclose or use
personally identifiable information only
for the purpose of providing advice to
the DOE or to the Department of Health
and Human Services.
10. A record from this system may be
disclosed to Department of Health and
Human Services, their contractors,
grantees, and cooperative agreement
holders, pursuant to the Energy
Employees Occupational Illness
Compensation Program Act of 2000, to
estimate radiation doses and other
workplace exposures received by
Department of Energy and contractor
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15:38 Apr 01, 2008
Jkt 214001
employees. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
11. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
of this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
The employer of the subject
individual.
STORAGE:
Records are stored as paper records.
RETRIEVABILITY:
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures
above.
RECORD SOURCE CATEGORIES:
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
DOE–7
Records may be retrieved by name.
SAFEGUARDS:
Paper records are maintained in
locked cabinets and desks. Access is
limited to those whose official duties
require access to the records.
SYSTEM NAME:
Whistleblower Investigation,
Hearings, and Appeals Records.
SECURITY CLASSIFICATION:
Classified and unclassified.
RETENTION AND DISPOSAL:
SYSTEM LOCATION(S):
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
Headquarters: U.S. Department of
Energy, Office of Hearings and Appeals,
1000 Independence Avenue, SW.,
Washington, DC 20585–1615.
SYSTEM MANAGER(S) AND ADDRESS:
Current and former employees of the
Department of Energy (DOE) including
National Nuclear Security
Administration (NNSA) employees,
contractors and subcontractors whose
complaints are received at the Office of
Hearings and Appeals pursuant to Title
10, Code of Federal Regulations, Part
708, and pursuant to Section 3164 of the
National Defense Authorization Act for
FY 2000, Public Law 106–65, codified at
42 U.S.C. 7239.
Headquarters: Director, Office of
Contractor Human Resource
Management, U.S. Department of
Energy, 1000 Independence Avenue,
SW., Washington, DC 20585.
Field Offices: The Managers of the
‘‘System Locations’’ listed above are the
system managers for their respective
portions of the system.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
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CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
CATEGORIES OF RECORDS IN THE SYSTEM:
Whistleblower reprisal complaints;
names, social security numbers, case
numbers, work and home addresses and
telephone numbers, job titles, series,
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grade or pay levels; organization
information; supervisors’ names and
telephone numbers; copies of employee
records such as personnel actions,
performance appraisals, pay and leave
records, and security clearance
documents; management reports;
witness statements; affidavits;
checklists; notes; reports of
investigation; and relevant
correspondence.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
et seq.; 42 U.S.C. 2201(b), (c), (I), (p),
5814, 5815, 7251, 7254, 7255, 7257; 42
U.S.C. 7239.
PURPOSE(S):
The records are maintained and used
by the DOE to document and resolve
complaints made by employees of DOE
and its contractors and subcontractors
who allege retaliation by their employer
for disclosure of information concerning
danger to public or worker health or
safety, substantial violations of law, or
gross mismanagement; for participation
in Congressional proceedings; or for
refusal to participate in dangerous
activities.
rmajette on PROD1PC64 with NOTICES2
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed to any source from which
additional information is requested
when necessary to obtain information
relevant to the processing of a
whistleblower complaint by the Office
of Hearings and Appeals. The source
will be provided such information from
the system of records only to the extent
necessary to identify the individual,
inform the source of the purpose(s) of
the request, and to identify the type of
information requested.
2. A record from this system may be
disclosed as a routine use to the
appropriate local, State or Federal
agency in the event that a record within
this system of records, alone or in
conjunction with other information,
indicates a violation or potential
violation of law whether civil, criminal,
or regulatory in nature, and whether or
arising by general statute or particular
program pursuant thereto.
3. A record from this system may be
disclosed as a routine use for the
purpose of an investigation, settlement
of claims, or the preparation and
conduct of litigation to (1) persons
representing the Department or assisting
in such representation; (2) others
involved in the matter, their
representatives and assistants; and 3)
any other person possessing information
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pertaining to the matter, when it is
necessary to obtain information or
testimony relevant to the matter.
4. A record from this system may be
disclosed as a routine use in court or
administrative proceedings to the
tribunals, counsel, other parties,
witnesses, and the public (in publicly
available pleadings, filings, or
discussion in open court) when such
disclosure (1) is relevant to, and
necessary for, the proceeding; (2) is
compatible with the purpose for which
the Department collected the record;
and (3) the proceeding involves:
(a) The Department, its predecessor
agencies, current or former contractor of
the Department, or other United States
Government agencies and their
components, or
(b) A current or former employee of
the Department and its predecessor
agencies, current or former contractors
of the Department, or United States
Government agencies and their
components, who is acting in an official
capacity, or in any individual capacity
where the Department or other United
States Government agency has agreed to
represent the employee.
5. A record from this system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to DOE
officers and employees under the
Privacy Act.
6. A record from this system may be
disclosed as a routine use to a member
of Congress submitting a request
involving a constituent when the
constituent has requested assistance
from the member with respect to the
subject matter of the record. The
member of Congress must provide a
copy of the constituent’s request for
assistance.
7. Decisions, opinions, reports of
investigation, orders and other
determinations signed by investigators,
hearing officers or the Director of the
Office of Hearings and Appeals that are
records contained in this system of
records may be published for the
general public, for precedential or
educational purposes, in paper format
and electronically on the Office of
Hearings and Appeals’ website, the
current address of which is
https://www.oha.doe.gov.
8. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
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18053
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
of this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper
records and electronic media.
RETRIEVABILITY:
Records may be retrieved by
complainant’s name or other personal
identifier or case number.
SAFEGUARDS:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE records schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Office of Hearings and
Appeals, U.S. Department of Energy,
1000 Independence Avenue, SW.,
Washington, DC 20585–1615.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
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the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures
above.
RECORD SOURCE CATEGORIES:
The complainant; individuals and
organizations that have pertinent
knowledge about the subject of the
complaint; those authorized by the
complainant to furnish information;
confidential informants; and
Congressional offices.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
The system is exempt under
subsections 552a (k)(1), (2) and (5) of the
Privacy Act to the extent that
information within the system meets the
criteria of those subsections of the Act.
Such information has been exempted
from the provisions of subsections
(c)(3); 5 U.S.C. 552a(d); 5 U.S.C. 552a(d)
and (e)(1) of the Act; see the DOE
Privacy Act regulation at Title 10, Code
Federal Regulations, Part 1008.
DOE–8
SYSTEM NAME:
Intergovernmental Personnel Act
(IPA) Agreements.
SECURITY CLASSIFICATION:
Unclassified.
rmajette on PROD1PC64 with NOTICES2
SYSTEM LOCATION(S):
U.S. Department of Energy,
Headquarters, Forrestal Building, 1000
Independence Avenue, SW.,
Washington, DC 20585
U.S. Department of Energy,
Headquarters, Germantown, 19901
Germantown Road, Germantown, MD
20585
U.S. Department of Energy, Alaska
Power Administration, Federal Records
Center, San Point Way, NE., Seattle, WA
98115
U.S. Department of Energy, NNSA
Service Center Albuquerque, P.O. Box
5400, Albuquerque, NM 87185–5400
U.S. Department of Energy,
Bonneville Power Administration, P.O.
Box 3621, Portland, OR 97208
U.S. Department of Energy, Chicago
Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy,
Environmental Management
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Consolidated Business Center (EMCBC),
250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202
U.S. Department of Energy, Golden
Field Office, 1617 Cole Boulevard,
Golden, CO 80401
U.S. Department of Energy, Idaho
Operations Office, 850 Energy Drive,
Idaho Falls, ID 83401
U.S. Department of Energy, National
Energy Technology Laboratory
(Morgantown), P.O. Box 880,
Morgantown, WV 26507
U.S. Department of Energy, National
Energy Technology Laboratory
(Pittsburgh), P.O. Box 10940, Pittsburgh,
PA 15236–0940
U.S. Department of Energy, NNSA
Nevada Site Office, P.O. Box 98518, Las
Vegas, NV 89193–8518
U.S. Department of Energy, Office of
Naval Reactors, Crystal City, VA 22202
U.S. Department of Energy, Oak Ridge
Office, P.O. Box 2001, Oak Ridge, TN
37831
U.S. Department of Energy, Richland
Operations Office, 825 Jadwin Avenue,
P.O. Box 550, Richland, WA 99352
U.S. Department of Energy, Savannah
River Operations Office, P.O. Box A,
Aiken, SC 29801
U.S. Department of Energy,
Schenectady Naval Reactors Office, P.O.
Box 1069, Schenectady, NY 12301
U.S. Department of Energy,
Southeastern Power Administration,
1166 Athens Tech Road, Elberton, GA
30635–4578
U.S. Department of Energy,
Southwestern Power Administration,
Williams Tower One, One West Third
Street, Tulsa, OK 74103
U.S. Department of Energy, Strategic
Petroleum Reserve Project Office, 900
Commerce Road East, New Orleans, LA
70123
U.S. Department of Energy, Western
Area Power Administration, 12155 West
Alameda Street, Lakewood, CO 80228–
2802
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals who are now, or have
been, under an IPA agreement to or from
the Department of Energy (DOE)
including the National Nuclear Security
Administration (NNSA).
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, home and work addresses,
social security number, home and work
telephone numbers, salary, and related
correspondence.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
et seq.; 5 U.S.C. Chapter 33, Subchapter
VI, and 5 CFR Part 334.
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PURPOSE(S):
The records are maintained and used
by DOE to provide a basis for payments
under the terms of the IPA agreements,
provide employment histories, and
provide information for reports and
program evaluations.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed to State and local
governments, institutions of higher
education, Federally Funded Research
and Development Centers, or other
‘‘eligible’’ organizations for the purpose
of assigning prospective individuals for
temporary periods.
2. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
3. A record from this system may be
disclosed as a routine use to a member
of Congress submitting a request
involving a constituent when the
constituent has requested assistance
from the member of Congress with
respect to the subject matter of the
record. The member of Congress must
provide a copy of the constituent’s
request for assistance.
4. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
of this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
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POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING AND
DISPOSING OF RECORDS IN THE SYSTEM:
regulation, proper identification is
required before a request is processed.
CONTESTING RECORD PROCEDURES:
STORAGE:
Same as Notification Procedures
above.
Records may be stored as electronic
media and paper records.
RECORD SOURCE CATEGORIES:
RETRIEVABILITY:
Records may be retrieved by name or
social security number.
SAFEGUARDS:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
The subject individual and current or
prospective employer.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
DOE–9
SYSTEM NAME:
Members of DOE Advisory
Committees.
SECURITY CLASSIFICATION:
Unclassified.
RETENTION AND DISPOSAL:
SYSTEM LOCATION(S):
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director of Human
Capital Management, U.S. Department
of Energy, 1000 Independence Avenue,
SW., Washington, DC 20585.
Field Offices: The Human Capital
Directors at the field locations listed
above under ‘‘Systems Locations’’ are
the system managers for their respective
portions of this system.
rmajette on PROD1PC64 with NOTICES2
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
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U.S. Department of Energy, Office of
the Executive Secretariat, 1000
Independence Avenue, SW.,
Washington, DC 20585.
All individuals who are members of a
Department of Energy (DOE) including
the National Nuclear Security
Administration (NNSA) Advisory
Committee.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, biographical information,
home address and telephone number,
work address and telephone number,
type of business or organizational
affiliation, present position with
business or other organization, number
of years in present position, other
related experience, congressional
district, and photographs.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
et seq.; and the Federal Advisory
Committee Act, 5 U.S.C. App. 2.
PURPOSE(S):
The records are maintained and used
by the DOE to keep a current listing of
advisory committee members.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use to a member
of Congress submitting a request
involving the constituent when the
constituent has requested assistance
from the member concerning the subject
matter of the record. The member of
Congress must provide a copy of the
constituent’s request for assistance.
2. A record from the system may be
disclosed as a routine use to DOE
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18055
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to DOE
officers and employees under the
Privacy Act.
3. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
of this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper
records and electronic media.
RETRIEVABILITY:
Records may be retrieved by name.
SAFEGUARDS:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Office of the
Executive Secretariat, U.S. Department
of Energy, 1000 Independence Avenue,
SW., Washington, DC 20585.
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NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ The request should include
the requester’s complete name, time
period for which records are sought, and
the office location(s) where the
requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures
above.
RECORD SOURCE CATEGORIES:
The subject individual, members of
Congress, and public interest groups.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
DOE–10
SYSTEM NAME:
Energy Employees Occupational
Illness Compensation Program Act Files.
SECURITY CLASSIFICATION:
None.
rmajette on PROD1PC64 with NOTICES2
SYSTEM LOCATION(S):
U.S. Department of Energy, 1000
Independence Avenue, SW.,
Washington, DC 20585
U.S. Department of Energy, 19901
Germantown Road, Germantown, MD
20874–1290
U.S. Department of Energy, Albany
Research Center, 1450 Queen Avenue,
SW., Albany, OR 97321
U.S. Department of Energy, NNSA
Service Center Albuquerque, P.O. Box
5400, Albuquerque, NM 87185–5400
U.S. Department of Energy, Amarillo
Site Operations, Highway 60, FM2373,
Amarillo, TX 79177
U.S. Department of Energy, Bettis
Atomic Power Laboratory, Bechtel
Bettis, Inc., 814 Pittsburgh McKeesport
Blvd., West Mifflin, PA 15122–0079
U.S. Department of Energy, Boston
Regional Office, John F. Kennedy,
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Federal Bldg., Room 675, Boston, MA
02203–0002
U.S. Department of Energy,
Bonneville Power Administration, P.O.
Box 3621, Portland, OR 97208
U.S. Department of Energy, Chicago
Regional Office, One South Wacker
Drive, Chicago, IL 60606–4616
U.S. Department of Energy, Chicago
Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Denver
Regional Office, 1617 Cole Blvd.,
MS–1721, Golden, CO 80401
U.S. Department of Energy, Fernald
Environmental Management Project,
7400 Wiley Road, Cincinnati, OH 45030
U.S. Department of Energy, General
Atomics Site Office, 3550 General
Atomic Court, B–7, Room 119, San
Diego, CA 92121
U.S. Department of Energy, Golden
Field Office, 1617 Cole Blvd., Golden,
CO 80401
U.S. Department of Energy, Grand
Junction Office, 2597 B 3⁄4 Road, Grand
Junction, CO 81503
U.S. Department of Energy, Hanford
Environmental Health Foundation, 3080
George Washington Way, Richland, WA
99352
U.S. Department of Energy, Idaho
Operations Office, 850 Energy Drive,
Idaho Falls, ID 83401
U.S. Department of Energy, Idaho
National Engineering and
Environmental Laboratory, CF 690 MS
4149, Scoville, ID 83415
U.S. Department of Energy, Kansas
City Site Office, 2000 East 95th Street,
Kansas City, MO 64141–3202
U.S. Department of Energy, Sandia
Site Office, Pennsylvania & H Street,
Albuquerque, NM 87185–5400
U.S. Department of Energy, Knolls
Atomic Power Laboratory, 2401 River
Road, Niskayuna, NY 12309
U.S. Department of Energy, Lawrence
Berkeley National Laboratory, 1
Cyclotron Road, Berkeley, CA 94720
U.S. Department of Energy, University
of California, Livermore Site Office,
7000 East Avenue, P.O. Box 808, L–1,
Livermore, CA 94550
U.S. Department of Energy, Livermore
Site Office, Nevada Test Site, University
of California, P.O. Box 45, Mercury, NV
89023
U.S. Department of Energy, Lockheed
Idaho Technical Center, 765 Lindsay
Blvd., Idaho Falls, ID 84303
U.S. Department of Energy, The Office
of Site Operations, 528 35th Street, Los
Alamos, NM 87545
U.S. Department of Energy, Los
Alamos National Laboratory, SM #30
Bikini Road, Los Alamos, NM 87545
U.S. Department of Energy,
Miamisburg Environmental
PO 00000
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Management Project, 1 Mound Road,
Miamisburg, OH 45343–0066
U.S. Department of Energy, National
Energy Technology Laboratory
(Morgantown), 3610 Collins Ferry Road,
Morgantown, WV 26507–0880
U.S. Department of Energy, National
Energy Technology Laboratory
(Pittsburgh), 626 Cochrans Mill Road,
Pittsburgh, PA 15236–0940
U.S. Department of Energy, National
Renewable Energy Laboratory Area
Office, 1617 Cole Blvd., Golden, CO
80401–3393
U.S. Department of Energy, NNSA
Nevada Site Office, P.O. Box 98518, Las
Vegas, NV 89193–8518
U.S. Department of Energy, Nevada
Test Site Mercury, Nevada, Building
111, P.O. Box 677, Mercury, NV 89023–
0677
U.S. Department of Energy, Oak Ridge
Institute for Science and Education, 230
Warehouse Road, Bldg. 1916T2, Oak
Ridge, TN 37830
U.S. Department of Energy, Oak Ridge
National Laboratory, Bethel Valley
Road, Oak Ridge, TN 37831
U.S. Department of Energy,
Environmental Management
Consolidated Business Center (EMCBC),
250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202
U.S. Department of Energy, Pacific
Northwest National Laboratory, 902
Battelle Blvd., P.O. Box 999, Richland,
WA 99352
U.S. Department of Energy, Paducah
Site Office, 5600 Hobbs Road, West
Paducah, KY 42086
U.S. Department of Energy,
Philadelphia Regional Office, 1880 John
F. Kennedy Blvd., Suite 501,
Philadelphia, PA 19103–7483
U.S. Department of Energy,
Portsmouth/Paducah Project Office,
3930 U.S. 23, Perimeter Road, Piketon,
OH 45661
U.S. Department of Energy,
Radiological & Environmental Health
Laboratory, University of California, San
Francisco, Box 0750, 3rd Avenue &
Parnassos Avenue, San Francisco, CA
94143–0750
U.S. Department of Energy, Richland
Operations Office, P.O. Box 550,
Richland, WA 99352
U.S. Department of Energy, Sandia
Site Office, 1515 Eubank Blvd., SE.,
Albuquerque, NM 87123
U.S. Department of Energy, Savannah
River Ecology Laboratory, Drawer E,
Aiken, SC 29802
U.S. Department of Energy, Savannah
River Operations Office, P.O. Box A,
Aiken, SC 29801
U.S. Department of Energy, Seattle
Regional Office, 800 Fifth Avenue, Suite
3950, Seattle, WA 98104
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U.S. Department of Energy, Stanford
Linear Accelerator Center, 2575 Sand
Hill Road, Menlo Park, CA 94025
U.S. Department of Energy, Stanford
Site Office, 2575 Sand Hill Road, B–41,
MS: 8–A, Menlo Park, CA 94025
U.S. Department of Energy, Stanford
Synchrotron Radiology Laboratory,
Stanford University, P.O. Box 4349, MS
69, Stanford, CA 94025
U.S. Department of Energy, Thomas
Jefferson National Accelerator Facility,
12000 Jefferson Avenue, Newport News,
VA 23606
U.S. Department of Energy, Waste
Isolation Pilot Project Office, P.O. Box
3090, Carlsbad, NM 88221
U.S. Department of Energy, West
Valley Demonstration Project, 10282
Rock Springs Road, West Valley, NY
14171–9799
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
This system of records covers
individuals or their survivors who claim
benefits under the Energy Employees
Occupational Illness Compensation
Program Act (EEOICPA). These
individuals include, but are not limited
to, federal employees or survivors of
federal employees, employees or
survivors of employees of the
Department of Energy including the
National Nuclear Security
Administration (NNSA), its predecessor
agencies, and their contractors and
subcontractors.
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CATEGORIES OF RECORDS IN THE SYSTEM:
This system of records is created by
DOE in response to requests from the
Department of Labor (DOL), the
National Institute for Occupational
Safety and Health (NIOSH), and
claimants for information for the
adjudication of claims. The records are
compiled as part of DOE’s
responsibilities under the EEOICPA.
The system may contain, but is not
limited to, the following kinds of
records: Claim forms filed by or on
behalf of claimants or their survivors
seeking benefits under the EEOICPA;
employment records; exposure records;
medical reports; personnel security
questionnaires; safety records or other
incident reports, including but not
limited to area sampling data, accidental
releases, explosions, spills, etc.; and
correspondence from individuals, the
DOL, and the NIOSH.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
et seq.; The Energy Employees
Occupational Illness Compensation
Program Act of 2000, Pub. L. 106–398.
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PURPOSE(S):
The purpose of this system of records
is to collect and maintain records
needed by the Department to comply
with the provisions of the EEOICPA.
These provisions of the Act that govern
DOE responsibilities with regard to
providing information to NIOSH, and to
the DOL include: § 734n(e), § 738o(f),
§ 7384q(d), § 7384w–1(b) and § 7385c–
10(c) and (d).
ROUTINE USERS OF THE RECORDS MAINTAINED
IN THE SYSTEM, INCLUDING CATEGORIES OF
USERS AND PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use to DOE
contractors (past and present) in
performance of their contracts, and their
officers and employees who have a need
for the record in the performance of
their duties. Those provided
information under this routine use are
subject to the same limitations
applicable to Department officers and
employees under the Privacy Act.
2. A record from this system may be
disclosed as a routine use to DOE
financial assistance recipients in
performance of their financial assistance
agreements, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
3. A record from this system may be
disclosed as a routine use to other state
and federal agencies or entities whose
mission entails reviewing or managing
workers’ compensation claims or
administering other benefits programs.
Those provided information under this
routine use are subject to the same
limitations applicable to Department
officers and employees under the
Privacy Act.
4. A record from this system may be
disclosed as a routine use to members
of a physician’s panel(s) established to
review and provide a determination
regarding whether the illness or death
that is the subject of an application for
compensation arose out of and in the
course of employment by or for DOE.
Those provided information under this
routine use are subject to the same
limitations applicable to Department
officers and employees under the
Privacy Act.
5. A record from this system may be
disclosed as a routine use to medical
specialists in fields that include
occupational medicine, pulmonology,
immunology, toxicology, dermatology,
hematology/oncology, rheumatology,
neurology, neurotoxicology, psychiatry,
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18057
psychology, endocrinology, pathology,
and any other specialty that the
physicians panel member(s) deem
necessary to reach a conclusion in a
case. Those provided information under
this routine use are subject to the same
limitations applicable to Department
officers and employees under the
Privacy Act.
6. A record from this system may be
disclosed as a routine use to the
personnel, contractors, grantees, and
cooperative agreement holders of the
Department of Labor, the Department of
Health and Human Services, the
Department of Justice, and other Federal
agencies and their components,
designated by the President to
implement the Federal compensation
program established by the Energy
Employees Occupational Illness
Compensation Program Act, for the
purpose of assisting in the adjudication
or processing of a claim under that Act.
Those provided information under this
routine use are subject to the same
limitations applicable to Department
officers and employees under the
Privacy Act.
7. A record from this system may be
disclosed as a routine use to the
members and the staff of the DOE
advisory committee established to
provide advice on workers’
compensation issues, and the members
and the staff of an advisory board on
Radiation and Worker Health required
to be established under the Energy
Employees Occupational Illness
Compensation Program Act. All
recipients of such records are required
to comply with the Privacy Act, to
follow prescribed measures to protect
personal privacy, and to disclose or use
personally identifiable information only
for the purpose of providing advice
relating to workers’ compensation.
8. A record from this system may be
disclosed as a routine use for the
purpose of an investigation, settlement
of claims, or the preparation and
conduct of litigation to a (1) persons
representing the Department in the
investigation, settlement or litigation,
and to individuals assisting in such
representation; (2) others involved in
the investigation, settlement, and
litigation, and their representatives and
individuals assisting those
representatives; (3) witness, potential
witness, or their representatives and
assistants; and (4) any other person who
possesses information pertaining to the
matter, when it is necessary to obtain
information or testimony relevant to the
matter.
9. A record from this system may be
disclosed as a routine use to the
Department of Justice when DOE
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determines that an individual may be
eligible for compensation under the
Radiation Exposure and Compensation
Act of 1990 (42 U.S.C. 2210, note, and
as further clarified in 28 CFR Part 79),
a compensation program administered
by the Department of Justice.
10. A record from this system may be
disclosed as a routine use to the
appropriate local, State or Federal
agency when the record alone or in
conjunction with other information,
indicates a violation or potential
violation of law whether civil, criminal,
or regulatory in nature.
11. A record from this system may be
disclosed to the Department of Health
and Human Services, their contractors,
grantees, and cooperative agreement
holders, pursuant to the Energy
Employees Occupational Illness
Compensation Program Act of 2000, to
estimate radiation doses and other
workplace exposures received by the
Department of Energy and contractor
employees. Those provided information
under this routine use are subject to the
same limitations applicable to the
Department officers and employees
under the Privacy Act.
12. A record from this system may be
disclosed as a routine use to a member
of Congress submitting a request
involving the constituent when the
constituent has requested assistance
from the member concerning the subject
matter of the record. The member of
Congress must provide a copy of the
constituent’s request for assistance.
13. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
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POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING AND
DISPOSING OF RECORDS IN THE SYSTEM:
CONTESTING RECORD PROCEDURES:
STORAGE:
RECORD SOURCE CATEGORIES:
Records may be stored as paper
records, microfilm, and electronic
media.
RETRIEVABILITY:
Records may be retrieved by the name
of the individual and social security
number and at some locations by
employee number.
SAFEGUARDS:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
U.S. Department of Energy, Chief,
Health, Safety and Security, Office of
Health, Safety and Security, 1000
Independence Avenue, SW.,
Washington, DC 20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office location(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at the
location where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
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Same as Notification Procedures.
Records in this system will be
obtained from sources, including, but
not limited to the individual who is the
subject of the records; physicians and
other medical professionals; medical
institutions; state and federal workers’
compensation offices; family members
of the subject; attorneys representing the
individual; individuals’ employer,
including DOE and its contractors and
subcontractors; medical laboratories;
other state and federal agencies.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
OF THE PRIVACY ACT:
None.
DOE–11
SYSTEM NAME:
Emergency Operations Notification
Call List.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy, NNSA
Service Center Albuquerque, P.O. Box
5400, Albuquerque, NM 87185–5400
U.S. Department of Energy,
Bonneville Power Administration, P.O.
Box 3621, Portland, OR 97208
U.S. Department of Energy, Chicago
Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Golden
Field Office, 1617 Cole Boulevard,
Golden, CO 80401
U.S. Department of Energy,
Headquarters, 1000 Independence
Avenue, SW., Washington, DC 20585
U.S. Department of Energy, Idaho
Operations Office, 850 Energy Drive,
Idaho Falls, ID 83401
U.S. Department of Energy, National
Energy Technology Laboratory
(Morgantown), P.O. Box 880,
Morgantown, WV 26507
U.S. Department of Energy, National
Energy Technology Laboratory
(Pittsburgh), P.O. Box 10940, Pittsburgh,
PA 15236–0940
U.S. Department of Energy, Office of
Naval Reactors, Crystal City, VA 22202
U.S. Department of Energy, NNSA
Nevada Site Office, P.O. Box 98518, Las
Vegas, NV 89193–8518
U.S. Department of Energy, Oak Ridge
Office, P.O. Box 2001, Oak Ridge, TN
37831
U.S. Department of Energy,
Environmental Management
Consolidated Business Center (EMCBC),
250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202
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U.S. Department of Energy, Pittsburgh
Naval Reactors, P.O. Box 109,
Pittsburgh, PA 15122
U.S. Department of Energy, Richland
Operations Office, 825 Jadwin Avenue,
P.O. Box 550, Richland, WA 99352
U.S. Department of Energy, Savannah
River Operations Office, P.O. Box A,
Aiken, SC 29801
U.S. Department of Energy,
Schenectady Naval Reactors Office, P.O.
Box 1069, Schenectady, NY 12301
U.S. Department of Energy,
Southeastern Power Administration,
1166 Athens Tech Road, Elberton, GA
30635–4578
U.S. Department of Energy,
Southwestern Power Administration,
Williams Tower One, One West Third
Street, Tulsa, OK 74103
U.S. Department of Energy, Strategic
Petroleum Reserve Project Office, 900
Commerce Road East, New Orleans, LA
70123
U.S. Department of Energy, Western
Area Power Administration, P.O. Box
3402, Golden, CO 80401
U.S. Department of Energy, Office of
Repository Development, P.O. Box
364629, North Las Vegas, NV 89036–
8629
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Department of Energy and National
Nuclear Security Administration
(hereinafter referred to collectively as
‘‘DOE’’) senior officials, office directors,
managers, key support staff, and DOE
contractors involved in DOE emergency
management and operations activities,
Continuity of Government activities and
Continuity of Operations activities.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, office telephone number, home
telephone number, home address, pager
numbers, cellular phone numbers, and
electronic mail addresses.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Title 42, United States Code (U.S.C.),
Section 7101 et seq.; 50 U.S.C. 2401 et
seq.; The Homeland Security Act of
2002; and the Homeland Security
Presidential Directive-5 (HSPD–5),
‘‘Management of Domestic Incidents.’’
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PURPOSE(S):
The records are maintained and used
by DOE to create a list that will enable
24 hour contact with DOE personnel
and contractors in the event of an
emergency in order to marshal a
coordinated, unified response to
catastrophic events that may impact
DOE facilities or activities.
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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to DOE
officers and employees under the
Privacy Act.
2. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
3. A record of this system may be
disclosed as a routine use for the
purpose of an investigation, settlement
of claims, or the preparation and
conduct of litigation to (1) persons
representing the Department in the
investigation, settlement or litigation,
and to individuals assisting in such
representation; (2) others involved in
the investigation, settlement and
litigation, and their representatives and
individuals assisting those
representatives; (3) witness, potential
witness, or their representatives and
assistants; and (4) any other person who
possesses information pertaining to the
matter, when it is necessary to obtain
information or testimony relevant to the
matter.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
18059
SAFEGUARDS:
Paper records are maintained in a
secure area and locked cabinets and
desks. Electronic records are controlled
through established DOE computer
center procedures (personnel screening
and physical security). Passwords are
protected. Access is limited to those
whose official duties require access to
the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters, Deputy Administrator
for Defense Nuclear Nonproliferation in
the National Nuclear Security
Administration, U.S. Department of
Energy, 1000 Independence Avenue,
SW., Washington, DC 20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, in Title 10, Code of Federal
Regulations, Part 1008.6, any individual
may request whether a system of records
maintained by DOE contains records
about him/her and request access to
those records. The request should be
directed to the U.S. Department of
Energy, Headquarters, Privacy Act
Officer, or the Privacy Act Officer at the
appropriate address identified above
under ‘‘System Locations.’’ For records
maintained by the Laboratory, Site or
Area Office, the request should be
directed to the Privacy Act Officer that
has jurisdiction over that site. The
request should include the requester’s
complete name, time period for which
records are sought, and the office
location(s) where the requester believes
the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures
above.
Records may be stored as paper
records and electronic media.
RECORD SOURCE CATEGORIES:
RETRIEVABILITY:
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
Records may be retrieved by name of
the individual.
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The subject individual.
None.
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DOE–12
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
SYSTEM NAME:
Automated Materials and Property
Systems (AMPS).
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy,
Headquarters, 1000 Independence
Avenue, SW., Washington, DC 20585
U.S. Department of Energy,
Germantown, 19901 Germantown Road,
Germantown, MD 20784–1290
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current Department of Energy (DOE)
including National Nuclear Security
Administration (NNSA) Headquarters
employees who purchase supply
products at the three Self Service Stores
in the Washington, DC area and vicinity.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name of DOE employee, badge
number, organization, date of purchase,
quantity, and price.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
et seq.; 42 U.S.C. 7263, and 42 U.S.C.
5815G.
The records are maintained and used
by the Department for billing purposes
under the Working Capital Fund (WFC).
The WCF issues bills to Headquarters
program offices for both stock and nonstock supplies that were purchased for
use by employees to perform their
duties.
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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
1. A record from this system of
records may be disclosed as a routine
use to DOE contractors in performance
of their contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to DOE
officers and employees under the
Privacy Act.
2. A record in this system of records
may be disclosed as a routine use to a
member of Congress submitting a
request involving the constituent when
the constituent has requested assistance
from the member concerning the subject
matter of the record. The member of
Congress must provide a copy of the
constituent’s request for assistance.
3. A record from this system may be
disclosed as a routine use when (1) it is
15:38 Apr 01, 2008
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Records may be stored as paper
records and electronic media.
RETRIEVABILITY:
Records may be retrieved by name
and badge number of the DOE
employee.
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
SYSTEM MANAGER(S) ADDRESS:
Headquarters: Director, Assets
Management and Support Services
Group, U.S. Department of Energy, 1000
Independence Avenue, SW.,
Washington, DC 20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notifications procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
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Frm 00018
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures
above.
RECORD SOURCE CATEGORIES:
Sources of information for the system
include: supplies and their respective
price lists that are purchased and placed
into the supply system for sale;
purchases made by DOE employees; and
the information contained on the
employee’s badge.
SYSTEM EXEMPT FROM CERTAIN PROVISIONS OF
THE ACT:
None.
DOE–13
SYSTEM NAME:
Payroll and Leave Records.
SECURITY CLASSIFICATION:
Unclassified.
STORAGE:
RETENTION AND DISPOSAL:
PURPOSE(S):
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POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING AND
DISPOSING OF RECORDS IN THE SYSTEM:
regulation, proper identification is
required before a request is processed.
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SYSTEM LOCATION(S):
U.S. Department of Energy,
Headquarters, 1000 Independence
Avenue, SW., Washington, DC 20585
U.S. Department of Energy, NNSA
Service Center Albuquerque, P.O. Box
5400, Albuquerque, NM 87185–5400
U.S. Department of Energy, Atlanta
Regional Support Office, 730 Peachtree,
NE, Suite 876, Atlanta, GA 30308
U.S. Department of Energy,
Bonneville Power Administration, P.O.
Box 3621, Portland, OR 97208
U.S. Department of Energy, Boston
Regional Support Office, One Congress
Street, Room 1101, Boston, MA 02203–
0002
U.S. Department of Energy, Carlsbad
Field Office, P.O. Box 3090, Carlsbad,
NM 88221
U.S. Department of Energy, Chicago
Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Golden
Field Office, 1617 Cole Boulevard,
Golden, CO 80401
U.S. Department of Energy, Idaho
Operations Office, 850 Energy Drive,
Idaho Falls, ID 83401
U.S. Department of Energy, National
Energy Technology Laboratory
(Morgantown), P.O. Box 880,
Morgantown, WV 26507–0880
U.S. Department of Energy, National
Energy Technology Laboratory
(Pittsburgh), 626 Cochrans Mill Road,
Pittsburgh, PA 15236–0940
U.S. Department of Energy, Naval
Petroleum and Oil Shale Reserves, 907
N. Poplar, Suite 150, Casper, WY 82601
U.S. Department of Energy, Naval
Petroleum Reserves in California, 1601
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New Stine Road, Suite 240, Bakersfield,
CA 93309
U.S. Department of Energy, Oak Ridge
Office, P.O. Box 2001, Oak Ridge, TN
37831
U.S. Department of Energy, Office of
Scientific & Technical Information, P.O.
Box 62, Oak Ridge, TN 37831
U.S. Department of Energy,
Environmental Management
Consolidated Business Center (EMCBC),
250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202
U.S. Department of Energy,
Philadelphia Regional Support Office,
1880 John F. Kennedy Boulevard, Suite
501, Philadelphia, PA 19103–7483
U.S. Department of Energy, Pittsburgh
Naval Reactors Office, P.O. Box 109,
West Mifflin, PA 15122–0109
U.S. Department of Energy, Richland
Operations Office, P.O. Box 550,
Richland, WA 99352
U.S. Department of Energy, Savannah
River Operations Office, P.O. A, Aiken,
SC 29801
U.S. Department of Energy, Seattle
Regional Support Office, 800 Fifth
Avenue, Suite 3950, Seattle, WA 98104
U.S. Department of Energy,
Schenectady Naval Reactors Office, P.O.
Box 1069, Schenectady, NY 12301
U.S. Department of Energy,
Southeastern Power Administration,
1166 Athens Tech Road, Elberton, GA
30635–4578
U.S. Department of Energy,
Southwestern Power Administration,
Williams Tower One, One West Third
Street, Tulsa, OK 74103
U.S. Department of Energy, Strategic
Petroleum Reserve Project Office, 900
Commerce Road East, New Orleans, LA
70123
U.S. Department of Energy, Western
Area Power Administration, P.O. Box
3402, Golden, CO 80401
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Department of Energy (DOE)
including National Nuclear Security
Administration (NNSA) personnel and
consultants.
CATEGORIES OF RECORDS IN THE SYSTEM:
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Time and attendance records, earning
records, payroll actions, deduction
information requests, authorizations for
overtime and night differential, and
Office of Personnel Management (OPM)
retirement records.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
et seq.; Privacy Act of 1974, Pub. L. 93–
579 (5 U.S.C. 552a); General Accounting
Office Policy and Procedures Manual;
Personal Responsibility and Work
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Opportunity Reconciliation Act, Pub. L.
104–193.
PURPOSE(S):
The records are maintained and used
by the DOE to document historical
information on employee wages,
deductions, retirement benefits, and
leave.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use to the
Department of Treasury to collect
withheld taxes, process payroll
payments, and issue savings bonds.
2. A record from this system may be
disclosed as a routine use to the Internal
Revenue Service to process Federal
income tax payments and tax levies.
3. A record from this system may be
disclosed as a routine use to state and
local governments to process state and
local income tax deductions and court
ordered child support or alimony
payments.
4. A record from this system may be
disclosed as a routine use to OPM to
establish and maintain retirement
records and benefits.
5. A record from this system may be
disclosed as a routine use to the Thrift
Savings Board to update Section 401K
type records and benefits.
6. A record from this system may be
disclosed as a routine use to the Social
Security Administration to establish
Social Security records and benefits.
7. A record from this system may be
disclosed as a routine use to the
Department of Labor to process
workmen’s compensation claims.
8. A record from this system may be
disclosed as a routine use to the
Department of Defense to adjust military
retirement.
9. A record from this system may be
disclosed as a routine use to financial
institutions to credit net check deposits,
savings allotments, and discretionary
allotments.
10. A record from this system may be
disclosed as a routine use to the
employee unions to credit accounts for
employees with union dues deductions.
11. A record from this system may be
disclosed as a routine use to health
insurance carriers to process insurance
claims.
12. A record from this system may be
disclosed as a routine use to the General
Accounting Office to verify accuracy
and legality of disbursement.
13. A record from this system may be
disclosed as a routine use to the
Department of Veterans Affairs to
evaluate veteran’s benefits to which the
individual may be entitled.
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18061
14. A record from this system may be
disclosed as a routine use to States’
departments of employment security to
determine entitlement to unemployment
compensation or other State benefits.
15. A record from the system may be
disclosed as a routine use to the
appropriate local, State or Federal
agency when records alone or in
conjunction with other information,
indicates a violation or potential
violation of law whether civil, criminal,
or regulatory in nature, and whether
arising by general statute or particular
program pursuant thereto.
16. A record from the system may be
disclosed as a routine use to a federal,
state, or local agency to obtain
information relevant to a Departmental
decision concerning the hiring or
retention of an employee, the issuance
of a security clearance, the letting of a
contract, or the issuance of a license,
grant, or other benefit. The Department
must deem such disclosure to be
compatible with the purpose for which
the Department collected the
information.
17. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to DOE
officers and employees under the
Privacy Act.
18. A record from this system of
records may be disclosed as a routine
use to a member of Congress submitting
a request involving the constituent
when the constituent has requested
assistance from the member concerning
the subject matter of the record. The
member of Congress must provide a
copy of the constituent’s request for
assistance.
19. A record from this system may be
disclosed as a routine use to the Office
of Child Support Enforcement,
Administration for Children and
Families, Department of Health and
Human Services, Federal Parent Locator
System (FPLS) and Federal Tax Offset
System to locate individuals and
identify their income sources to
establish paternity, establish and modify
orders of support, and for enforcement
action.
20. A record from this system may be
disclosed as a routine use to the Office
of Child Support Enforcement,
Administration for Children and
Families, Department of Health and
Human Services, FPLS and Federal Tax
Offset System, for release to the Social
Security Administration to verify social
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security numbers in connection with the
operation of the FPLS by the Office of
Child Support Enforcement.
21. A record from this system may be
disclosed as a routine use to the Office
of Child Support Enforcement,
Administration for Children and
Families, Department of Health and
Human Services, FPLS and Federal Tax
Offset System, for release to the
Department of Treasury to administer
the Earned Income Tax Credit Program
(Section 32, Internal Revenue Code of
1986) and verify a claim with respect to
employment in a tax return.
22. A record from this system may be
disclosed as a routine use to the Defense
Finance and Accounting Service (DFAS)
so that DFAS may perform payroll
processing services for DOE. These
services may include the issuance of
salary payments to employees and
distribution of wages; and the
distribution of allotments and
deductions to financial and other
institutions, many of which are through
electronic funds transfer.
23. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper
records and electronic media.
RETRIEVABILITY:
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Records may be retrieved by name,
social security number, and payroll
number.
SAFEGUARDS:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
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physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Office of
Financial Accounting, U.S. Department
of Energy, 1000 Independence Avenue,
SW., Washington, DC 20585.
Field Offices: The Managers of the
DOE offices of the ‘‘System Locations’’
listed above are the system managers for
their respective portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures
above.
RECORD SOURCE CATEGORIES:
The subject individual, supervisors,
timekeepers, official personnel records,
and the Internal Revenue Service.
SYSTEM EXEMPT FROM CERTAIN PROVISIONS OF
THE ACT:
None.
SYSTEM NAME:
Report of Compensation.
Frm 00020
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy,
Headquarters, 1000 Independence
Avenue, SW., Washington, DC 20585
U.S. Department of Energy, NNSA
Service Center Albuquerque, P.O. Box
5400, Albuquerque, NM 87185–5400
U.S. Department of Energy, Chicago
Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Golden
Field Office, 1617 Cole Boulevard,
Golden, CO 80401
U.S. Department of Energy, Idaho
Operations Office, 850 Energy Drive,
Idaho Falls, ID 83401
U.S. Department of Energy, National
Energy Technology Laboratory
(Morgantown), P.O. Box 880,
Morgantown, WV 26507–0880
U.S. Department of Energy, National
Energy Technology Laboratory
(Pittsburgh), P.O. Box 10940, Pittsburgh,
PA 15236–0940
U.S. Department of Energy, Naval
Petroleum Reserves in California, P.O.
Box 11, Tupman, CA 93276
U.S. Department of Energy, Naval
Petroleum and Oil Shale Reserves, 907
North Poplar, Suite 150, Casper, WY
82601
U.S. Department of Energy, Oak Ridge
Office, P.O. Box E, Oak Ridge, TN 37830
U.S. Department of Energy, Pittsburgh
Naval Reactors, P.O. Box 109,
Pittsburgh, PA 15122
U.S. Department of Energy, Richland
Operations Office, P.O. Box 550,
Richland, WA 99352
U.S. Department of Energy, Savannah
River Operations Office, P.O. Box A,
Aiken, SC 29801
U.S. Department of Energy,
Schenectady Naval Reactors Office, P.O.
Box 1069, Schenectady, NY 12301
U.S. Department of Energy, Strategic
Petroleum Reserve Office, 9000
Commerce Road East, New Orleans, LA
70123
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Employees of Department of Energy
(DOE) including National Nuclear
Security Administration (NNSA)
employees, and contractors performing
and operating onsite service work in the
DOE-owned or controlled facilities,
including long-term architectengineering and cost-reimbursement
construction contractors.
CATEGORIES OF RECORDS IN THE SYSTEM:
DOE–14
PO 00000
SECURITY CLASSIFICATION:
Fmt 4701
Sfmt 4703
Name, job title, contractor, current
salary up to $100,000, amount
reimbursed, and other compensation
(actual and amount reimbursed).
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AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C.
2401 et seq.
PURPOSE(S):
The records are maintained and used
by the DOE to aid Managers of Field
Offices, Program Secretarial Officers and
Headquarters Program Managers in
determining the reasonableness of
compensation paid to top level
contractor employees and to monitor the
growth of contractor compensation at all
levels.
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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use for the
purpose of an investigation, settlement
of claims, or the preparation and
conduct of litigation to (1) persons
representing the Department in the
investigation, settlement or litigation,
and to individuals assisting in such
representation; (2) others involved in
the investigation, settlement, and
litigation, and their representatives and
individuals assisting those
representatives; (3) witness, potential
witness, or their representatives and
assistants, and any other person who
possesses information pertaining to the
matter, when it is necessary to obtain
information or testimony relevant to the
matter.
2. A record from this system may be
disclosed as a routine use in court or
administrative proceedings to the
tribunals, counsel, other parties,
witnesses, and the public (in publicly
available pleadings, filings or discussion
in open court) when such disclosure: (1)
Is relevant to, and necessary for, the
proceeding; (2) is compatible with the
purpose for which the Department
collected the records; and (3) the
proceedings involve:
(a) The Department, its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, or
(b) A current or former employee of
the Department and its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, who is acting in an official
capacity, or in any individual capacity
where the Department or other United
States Government agency has agreed to
represent the employee.
3. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
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record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to DOE
officers and employees under the
Privacy Act.
4. A record from this system may be
disclosed as a routine use to a member
of Congress submitting a request
involving the constituent when the
constituent has requested assistance
from the member concerning the subject
matter of the record. The member of
Congress must provide a copy of the
constituent’s request for assistance.
5. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
18063
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Office of
Contractor and Resource Management,
U.S. Department of Energy, 1000
Independence Avenue, SW.,
Washington, DC 20585.
Field Offices: The Managers of the
‘‘System Locations’’ listed above are the
system managers for their respective
portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office location(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
CONTESTING RECORD PROCEDURES:
STORAGE:
Same as Notification Procedures
above.
Records may be stored as magnetic
tape and paper records.
RECORD SOURCE CATEGORIES:
RETRIEVABILITY:
Records may be retrieved by name.
SAFEGUARDS:
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
Frm 00021
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
PO 00000
Contractor salary administrative
personnel.
Fmt 4701
Sfmt 4703
DOE–15
SYSTEM NAME:
Intelligence-Related Access
Authorization.
SECURITY CLASSIFICATION:
Classified and unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy, Office of
Intelligence, 1000 Independence
Avenue, SW., Washington, DC 20585
U.S. Department of Energy, Livermore
Site Office, 7000 East Avenue, B–261,
Livermore, CA 94551
U.S. Department of Energy, Idaho
National Engineering & Environmental
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Laboratory Systems Analysis Facility,
2271 N. Boulevard, Idaho Falls, ID
83403
U.S. Department of Energy, Nevada
Site Office, P.O. Box 98518, Las Vegas,
NV 89193–8518
U.S. Department of Energy, Pacific
Northwest National Laboratory, Energy
& Environmental Sciences Building
(EESB), 3230 Q Avenue, Richland, WA
99352
U.S. Department of Energy, Sandia
Site Office, Center for National Security
& Arms Control, Building 810W,
Albuquerque, NM 87185
U.S. Department of Energy, Remote
Sensing Laboratory, EG&G/EM, 4600 N.
Hollywood Blvd., Nellis AFB, Bldg.
2211, Las Vegas, NV 89191–6403
U.S. Department of Energy, Los
Alamos National Laboratory,
Nonproliferation & National Security,
TA–3, Building SM–43, Los Alamos,
NM 87544
U.S. Department of Energy, Savannah
River Operations Office, Savannah River
Technology Center, Technical Area 700,
Bldg. 735–A, New Ellington, SC 29809
U.S. Department of Energy, Special
Technologies Laboratory, 5520 Elkwill
Street, Santa Barbara, CA 93111
U.S. Department of Energy, Lockheed
Martin Energy Systems, P.O. Box 2003,
Blair Road, Oak Ridge, TN 37831–7312
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current and former DOE employees
including National Nuclear Security
Administration (NNSA) employees, and
contractor employees; applicants for
employment at DOE; individuals who
may be assigned or detailed to Federal
positions at DOE; consultants to DOE.
CATEGORIES OF RECORDS IN THE SYSTEM:
The following information may be
maintained in the system: Results of
background investigations, law
enforcement records, reports and files;
reports on foreign contacts/travel;
records, reports and files received from
other DOE elements and other Federal
agencies related to intelligence
activities; polygraph examination
records, reports and videotapes of the
polygraph session; eligibility evaluation
reports; and electronic mail stored on
CD.
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AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C., 2401
et seq.; The Atomic Energy Act of 1954,
as amended; 42 U.S.C. 7239; Executive
Order 12333, United States Intelligence
Activities (December 4, 1981);
Department of Energy Procedures for
Intelligence Activities, approved by the
Attorney General under Executive Order
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Jkt 214001
12333 (October 19, 1992); Executive
Order 12958, Classified National
Security Information (April 17, 1995);
Executive Order 12968, Access to
Classified Information (August 2, 1995);
Presidential Decision Directive–61, U.S.
Department of Energy
Counterintelligence Program, and DOE
Order 5670.1A, Management and
Control of Foreign Intelligence.
PURPOSE(S):
The records are maintained and used
by the DOE to conduct eligibility
determinations, adjudications,
revocations and appeals from denials
and revocations. Under DOE Order
5670.1A the Director of Intelligence is
directed to control access to and use of
Sensitive Compartmented Information
(SCI) and other classified Intelligence
information bearing the Director,
Central Intelligence (DCI) authorized
control markings; and approve access to
SCI in compliance with DCI directives.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
1. A record from the system may be
disclosed as a routine use to the
appropriate local, state or federal agency
when records alone, or in conjunction
with other information, indicate a
violation or potential violation of law
whether civil, criminal, or regulatory in
nature, and whether arising by general
statute or particular program pursuant
thereto.
2. A record from the system may be
disclosed as a routine use to a federal,
state or local agency to obtain
information relevant to a Departmental
decision concerning the hiring or
retention of an employee, the issuance
of a security clearance, the letting of a
contract, or the issuance of a license,
grant, or other benefit. The Department
must deem such disclosure to be
compatible with the purpose for which
the Department collected the
information.
3. A record from this system may be
disclosed to a federal agency to facilitate
the requesting agency’s decision
concerning the hiring or retention of an
employee, the issuance of a security
clearance, the reporting of an
investigation of an employee, the letting
of a contract, or the issuance of a
license, grant, or other benefit, to the
extent that the information is relevant
and necessary to the requesting agency’s
decision on the matter. The Department
must deem such disclosure to be
compatible with the purpose for which
the Department collected the
information.
PO 00000
Frm 00022
Fmt 4701
Sfmt 4703
4. A record from this system may be
disclosed as a routine use for the
purpose of an investigation, settlement
of claims, or the preparation and
conduct of litigation to (1) a person
representing the Department in the
investigation, settlement or litigation,
and to individuals assisting in such
representation; (2) others involved in
the investigation, settlement, and
litigation, and their representatives and
individuals assisting those
representatives; and (3) a witness,
potential witness, or their
representatives and assistants, and any
person possessing information
pertaining to the matter when it is
necessary to obtain information or
testimony relevant to the matter, the
reporting of an investigation of an
employee, the letting of a contract, or
the issuance of a license, grant, or other
benefit, to the extent that the
information is relevant and necessary to
the requesting agency’s decision on the
matter.
5. A record from this system may be
disclosed as a routine use in court or
administrative proceedings to the
tribunals, counsel, other parties,
witnesses, and the public (in publicly
available pleadings, filings or discussion
in open court) when such disclosure: (1)
Is relevant to and necessary for, the
proceeding; (2) compatible with the
purpose for which the Department
collected the records; and (3) the
proceedings involve:
(a) The Department, its predecessor
agencies, current or former contractor of
the Department, or other United States
Government agencies and their
components, or
(b) A current or former employee of
the Department and its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, who is acting in an official
capacity or in any individual capacity
where the Department or other United
States Government agency has agreed to
represent the employee.
6. A record from this system may be
disclosed as a routine use to foreign
governments in accordance with
treaties, international conventions, or
executive agreements.
7. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to DOE
officers and employees under the
Privacy Act.
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8. A record from the system of records
may be disclosed to a member of
Congress submitting a request involving
the constituent when the constituent
has requested assistance from the
member concerning the subject matter
of the record. The member of Congress
must provide a copy of the constituent’s
request for assistance.
9. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
Field Offices: The managers of the
System Locations listed above are the
system managers for their respective
portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the Director,
Headquarters Freedom of Information
Act and Privacy Act Group, U.S.
Department of Energy, or the Privacy
Act Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM
Same as Notification Procedures
above. Records are generally kept at
locations where work is performed. In
accordance with DOE’s Privacy Act
regulation, proper identification is
required before a request is processed.
STORAGE:
Records may be stored as paper
records, electronic media, and
videotapes.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures
above.
RECORD SOURCE CATEGORIES:
RETRIEVABILITY:
Records may be retrieved by name
and/or social security number.
SAFEGUARDS:
Paper records and videotapes are
maintained in locked cabinets.
Electronic records are controlled
through established DOE computer
center procedures (personnel screening
and physical security), secured for
classified information and are password
protected. Access is limited to those
whose official duties require access to
the records.
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RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Office of
Intelligence, U.S. Department of Energy,
Forrestal Building, 1000 Independence
Avenue, SW., Washington, DC 20585.
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The subject individual, present and
former DOE employees and DOE
contractor employees; consultants;
publicly available material; other
agencies within the Intelligence
Community; other agencies within the
U.S. Government, other offices within
the DOE; the FBI, and other Federal,
State and local law enforcement
agencies; and sources contacted during
investigations.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
This system is exempt pursuant to
(k)(1), (2) and (5) of the Privacy Act, 5
U.S.C. 552a, to the extent that
information within the system meets the
requirements of those subsections of the
Act. To the extent the information in
this system of records is exempt
pursuant to 5 U.S.C. 552a(k)(1), (2) and
(5), the system has been further
exempted from subsections (c)(3) and
(4), (d), (e)(1), (e)(4)(G) and (H) and (f)
of 5 U.S.C. 552a under the Privacy Act
of 1974. See DOE’s Privacy Act
Regulation at 10 CFR Part 1008.12.
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DOE–16
SYSTEM NAME:
Federal Employee Subsidy Program
Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy,
Headquarters, 1000 Independence
Avenue, SW., Washington, DC 20585
U.S. Department of Energy, NNSA
Service Center Albuquerque, P.O. Box
5400, Albuquerque, NM 87185–5400
U.S. Department of Energy,
Bonneville Power Administration, P.O.
Box 3621, Portland, OR 97208
U.S. Department of Energy, Chicago
Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Golden
Field Office, 1617 Cole Boulevard,
Golden, CO 80401
U.S. Department of Energy, Idaho
Operations Office, 850 Energy Drive,
Idaho Falls, ID 83401
U.S. Department of Energy, National
Energy Technology Laboratory
(Morgantown), P.O. Box 880,
Morgantown, WV 26505
U.S. Department of Energy, National
Energy Technology Laboratory
(Pittsburgh), P.O. Box 10940, Pittsburgh,
PA 15122
U.S. Department of Energy, Nevada
Site Office, P.O. Box 98518, Las Vegas,
NV 89193–8518
U.S. Department of Energy, Oak Ridge
Office, P.O. Box E, Oak Ridge, TN 37830
U.S. Department of Energy,
Environmental Management
Consolidated Business Center (EMCBC),
250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202
U.S. Department of Energy, Pittsburgh
Naval Reactors, P.O. Box 109,
Pittsburgh, PA 15122
U.S. Department of Energy, Richland
Operations Office, P.O. Box 550,
Richland, WA 99352
U.S. Department of Energy, Savannah
River Operations Office, P.O. Box A,
Aiken, SC 29801
U.S. Department of Energy,
Schenectady Naval Reactors Office, P.O.
Box 1069, Schenectady, NY 12301
U.S. Department of Energy,
Southeastern Power Administration,
1166 Athens Tech Road, Elberton GA
30635–4578
U.S. Department of Energy,
Southwestern Power Administration,
Williams Tower One, One West Third
Street, Tulsa, OK 74103
U.S. Department of Energy, Strategic
Petroleum Reserve Project Office, 900
Commerce Road East, New Orleans, LA
70123
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U.S. Department of Energy, Western
Area Power Administration, P.O. Box
3402, Golden, CO 80401
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current and former Department of
Energy (DOE) including National
Nuclear Security Administration
(NNSA) employees, who participate in
the child care assistance program and
the Transit Subsidy Program (Commuter
Choice).
CATEGORIES OF RECORDS IN THE SYSTEM:
(1) Child Care Tuition Assistance—
Program Application forms for child
care tuition assistance containing
personal information, including
employee’s (parent) name, social
security number, grade, home and work
telephone numbers, home address,
salary and total family income, other
child care subsidies, and each child’s
name and date of birth; earnings
statements; income tax returns. (2)
Transit Subsidy Program (Commuter
Choice)—Application forms that contain
personal information, including
employee’s name, social security
number, home and work telephone
numbers, home address, and method(s)
and cost(s) of commuting; and records
of vouchers or payments distributed.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Child Care Tuition Assistance
Program—Pub. L. 106–58, section 643
and E.O. 9397; Transit Subsidy Program
(Commuter Choice)—Transportation
Equity Act of 1998, E.O 13150, and 26
CFR Parts 1 and 602.
PURPOSE(S):
The records are used by the
Department to determine eligibility for a
program, administer the program, make
payments to child care providers or
providers of transportation and/or
parking services, and/or reimburse
employees for transportation and/or
parking expenses.
rmajette on PROD1PC64 with NOTICES2
OF RECORDS MAINTAINED IN THE SYSTEM,
INCLUDING CATEGORIES OF USERS AND THE
PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use to local and
state officials and child care providers
in determining eligibility for child care
tuition assistance that is available
through their programs.
2. A record from this system may be
disclosed as a routine use to a panel of
DOE employees to determine the
amount of the child care subsidy with
names and social security numbers
deleted.
3. A record from this system may be
disclosed as a routine use to other
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agency and/or public transportation
officials when they assist in
administering the Department’s transit
subsidy program.
4. A record from this system may be
disclosed to union officials acting in
their official capacity as a representative
of the affected employee under 5 U.S.C.
Chapter 71.
5. A record from this system may be
disclosed to a member of Congress
submitting a request involving a
constituent when the constituent has
requested assistance from the member
concerning the subject of the record; the
member must provide a copy of the
constituent’s request for assistance.
6. A record from this system may be
disclosed as a routine use for the
purpose to investigate, settle a claim, or
prepare and conduct litigation to (a) a
person representing the Department or
assisting in such representation; (b)
others involved in the matter, their
representatives, and persons assisting
such persons; and (c) witnesses,
potential witnesses, their
representatives and assistants, and any
other persons possessing information
pertaining to the matter when it is
necessary to obtain information or
testimony relevant to the matter.
7. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
SAFEGUARDS:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established computer procedures within
DOE and its representatives and they are
password protected. Access is limited to
those whose official duties require
access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE records schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS(ES):
Headquarters: Director of Human
Capital Management, U.S. Department
of Energy, 1000 Independence Ave,
SW., Washington, DC 20585.
Field Offices: The Human Capital
Directors of the ‘‘System Locations’’
listed above are the system managers for
their respective portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORD ACCESS PROCEDURES:
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Same as Notification procedures
above. Records generally are kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
STORAGE:
CONTESTING RECORDS PROCEDURES:
Records may be stored as paper
records and electronic data.
Same as Notification procedures
above.
RETRIEVABILITY:
RECORD SOURCE CATEGORIES:
Records may be retrieved by the name
of the applicant or other personal
identifier, such as a social security
number.
The applicant, and applicable
management officials, child care
subsidy providers, transportation
officials, and reports.
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SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
DOE–18
SYSTEM NAME:
Financial Accounting System.
SECURITY CLASSIFICATION:
Unclassified.
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SYSTEM LOCATION(S):
U.S. Department of Energy,
Headquarters, 19901 Germantown Rd.,
Germantown, MD, 20874
U.S. Department of Energy,
Headquarters, 1000 Independence
Avenue, SW., Washington, DC 20585
U.S. Department of Energy, NNSA
Service Center Albuquerque, P.O. Box
5400, Albuquerque, NM 87185–5400
U.S. Department of Energy, Atlanta
Regional Support Office, 730 Peachtree,
NE, Suite 876, Atlanta, GA 30308
U.S. Department of Energy,
Bonneville Power Administration, P.O.
Box 3621, Portland, OR 97208
U.S. Department of Energy, Boston
Regional Support Office, One Congress
Street, Room 1101, Boston, MA 021144–
2021
U.S. Department of Energy, Carlsbad
Field Office, P.O. Box 3090, Carlsbad,
NM 88221
U.S. Department of Energy, Chicago
Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy,
Environmental Management
Consolidated Business Center (EMCBC),
250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202
U.S. Department of Energy, Golden
Field Office, 1617 Cole Boulevard,
Golden, CO 80401
U.S. Department of Energy, Idaho
Operations Office, 850 Energy Drive,
Idaho Falls, ID 83401
U.S. Department of Energy, National
Energy Technology Laboratory
(Morgantown), P.O. Box 880,
Morgantown, WV 26507–0880
U.S. Department of Energy, National
Energy Technology Laboratory
(Pittsburgh), 626 Cochrans Mill Road,
Pittsburgh, PA 15236–0940
U.S. Department of Energy, Naval
Petroleum and Oil Shale Reserves, 907
N. Poplar, Suite 150, Casper, WY 82601
U.S. Department of Energy, Naval
Petroleum Reserves in California, 1601
New Stine Road, Suite 240, Bakersfield,
CA 93309
U.S. Department of Energy, NNSA
Nevada Site Office, P.O. Box 98518, Las
Vegas, NV 89193–8518
U.S. Department of Energy, Oak Ridge
Office, P.O. Box 2001, Oak Ridge, TN
37831
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U.S. Department of Energy, Office of
Scientific & Technical Information, P.O.
Box 62, Oak Ridge, TN 37831
U.S. Department of Energy,
Philadelphia Regional Support Office,
1880 John F. Kennedy Boulevard, Suite
501, Philadelphia, PA 19103–7483
U.S. Department of Energy, Pittsburgh
Naval Reactors Office, P.O. Box 109,
West Mifflin, PA 15122–0109
U.S. Department of Energy, Richland
Operations Office, P.O. Box 550,
Richland, WA 99352
U.S. Department of Energy, Savannah
River Operations Office, P.O. Aiken, SC
29801
U.S. Department of Energy, Seattle
Regional Support Office, 800 Fifth
Avenue, Suite 3950, Seattle, WA 98104
U.S. Department of Energy,
Schenectady Naval Reactors Office, P.O.
Box 1069, Schenectady, NY 12301
U.S. Department of Energy,
Southeastern Power Administration,
1166 Athens Tech Road, Elberton, GA
30635–4578
U.S. Department of Energy,
Southwestern Power Administration,
Williams Tower One, One West Third
Street, Tulsa, OK 74103
U.S. Department of Energy, Strategic
Petroleum Reserve Project Office, 900
Commerce Road East, New Orleans, LA
70123
U.S. Department of Energy, Western
Area Power Administration, P.O. Box
3402, Golden, CO 80401
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Employees, former employees, current
and former contractor employees,
vendors and others who are either due
money from or owe money to the
Department of Energy (DOE) including
the National Nuclear Security
Administration (NNSA).
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, address, telephone number,
date of birth, employment date, gender,
tax payer identification number; amount
owed and services or goods received;
amounts due; underpayments,
overpayments and, or other accounting
information; invoice number; servicing
bank name and address; account
number; amount and status of claim;
history of claim, including collection
actions taken.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
et seq.; the GAO Policy and Procedures
Manual; Statement of Federal Financial
Accounting Standards published by the
Government Accountability Office and
the Office of Management and Budget;
Debt Collection Improvement Act of
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1996, 31 U.S.C. 3512; 5 U.S.C. 5701–09;
Federal Property Management
Regulations 101–107; Treasury
Financial Manual; Executive Order
12009; and Executive Order 9397.
PURPOSE(S):
The records are maintained and used
by the DOE to substantiate obligations
and payments to individuals for goods
and services received by the agency and
to record and manage the Department’s
accounts receivables.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use to the
appropriate local, state or Federal
agency when that record alone or in
conjunction with other information,
indicates a violation or potential
violation of law, whether civil, criminal,
or regulatory in nature, and whether
arising by general statute or particular
program thereto.
2. A record from this system may be
disclosed as a routine use to a Federal
agency to facilitate the requesting
agency’s decision concerning the hiring
or retention of an employee, the
issuance of a security clearance, the
reporting of an investigation of an
employee, the letting of a contract, or
the issuance of a license, grant, or other
benefit, to the extent that the
information is relevant and necessary to
the requesting agency’s decision on the
matter. The Department must deem
such disclosure to be compatible with
the purpose for which the Department
collected the information.
3. A record from the system may be
disclosed as a routine use for the
purpose of an investigation, settlement
of claims, or the preparation and
conduct of litigation to (1) a person
representing the Department in the
investigation, settlement or litigation,
and to individuals assisting in such
representation; (2) others involved in
the investigation, settlement, and
litigation, and their representatives and
individuals assisting those
representatives; and (3) witness,
potential witness, or their
representatives and assistants, and any
other person who possesses information
pertaining to the matter, when it is
necessary to obtain information or
testimony relevant to the matter.
4. A record from this system may be
disclosed as a routine use to other
federal agencies, consumer reporting
agencies for acquiring credit
information, and collection agencies to
aid in the collection of outstanding
debts owed to the Federal Government.
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5. A record from this system may be
disclosed as a routine use to Defense
Manpower Data Center, Department of
Defense, the United States Postal
Service, and other federal, state, or local
agencies to identify and locate, through
computer matching, individuals
indebted to DOE who are receiving
federal salaries or benefit payments.
Information from the match will be used
to collect the debts by voluntary
repayment, by administrative offset, or
by salary offset procedures.
6. A record from the system may be
disclosed as a routine use to the Internal
Revenue Service (1) to collect the debt
by offset against the debtor’s tax refunds
under the Federal Tax Refund Offset
Program, and (2) to obtain the mailing
address of a taxpayer to collect a debt
owed to the DOE. Subsequent disclosure
by DOE to a consumer reporting agency
is limited to the purpose of obtaining a
commercial credit report on the
particular taxpayer. The mailing address
information will not be used for any
other DOE purpose or disclosed by DOE
to another federal, state, or local agency
which seeks to locate the same
individual for its own debt collection
purpose.
7. A record from the system may be
disclosed as a routine use to the
Department of Treasury for the purpose
of administrative offset and debt
recovery under section 31001 (m)(1) of
the Debt Collection Improvement Act of
1996 (Pub. L. 104–134).
8. A record of this system may be
disclosed as a routine use to the
Department of Treasury for the purpose
of paying creditors for services or goods
provided to the Department.
9. A record from this system may be
disclosed as a routine use to a
‘‘consumer reporting agency’’ as defined
by the Fair Credit Reporting Act, 15
U.S.C. 1681a(f), or the Federal Claims
Collections Act of 1966, 31 U.S.C.
3701(a)(3), in accordance with 31 U.S.C.
3711(f).
10. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those individuals provided
information under this routine use are
subject to the same limitations
applicable to DOE officers and
employees under the Privacy Act.
11. A record from this system of
records may be disclosed as a routine
use to a member of Congress submitting
a request involving the constituent
when the constituent has requested
assistance from the member concerning
the subject matter of the record. The
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member of Congress must provide a
copy of the constituent’s request for
assistance.
12. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Same as Notification Procedures
above.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
CONTESTING RECORD PROCEDURES:
RECORD SOURCE CATEGORIES:
STORAGE:
Records may be stored as paper
records, electronic media and magnetic
tapes.
RETRIEVABILITY:
Records may be retrieved by name,
taxpayer identification number,
voucher, invoice, or payment reports.
SAFEGUARDS:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
Subject individual, contracting
officer, and accounting records.
SYSTEM EXEMPT FROM CERTAIN PROVISIONS OF
THE ACT:
None.
DOE–21
SYSTEM NAME:
Asset Readiness Management System
(ARMS).
SECURITY CLASSIFICATION:
Classified and Unclassified.
SYSTEM LOCATION(S):
Headquarters: U.S. Department of
Energy, 1000 Independence Avenue,
SW., Washington, DC 20585
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Federal employees including DOE
and National Nuclear Security
Administration (NNSA) employees,
military personnel, and contractors.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Office of the
Chief Financial Officer, U.S. Department
of Energy, 1000 Independence Avenue,
SW., Washington, DC 20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
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CATEGORIES OF RECORDS IN THE SYSTEM:
The following information may be
maintained in the system: Name, home
address, home and work telephone
numbers, e-mail address, social security
number, employee number, date of hire,
DOE badge number, security clearance
number, date of birth, tourist passport
number, official passport number,
education level, blood type,
immunization record, and other medical
information.
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AUTHORITY OF MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
et seq.; Homeland Security Presidential
Directive 5 (HSPD–5), ‘‘Management of
Domestic Incidents,’’ The Homeland
Security Act of 2002, P.L. 107–296, 116
Stat. 2135 (Nov. 25, 2002), Robert T.
Stafford Disaster Relief and Emergency
Assistance Act, P.L. 106–390, 114 Stat.
1552–1575 (October 30, 2000).
PURPOSE:
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING AND
DISPOSING OF RECORDS IN THE SYSTEM:
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
rmajette on PROD1PC64 with NOTICES2
The records will be maintained and
used by the Office of Emergency
Response to quantify, monitor, and track
readiness of and deploy personnel and
equipment as part of a coordinated
Federal government response to an
emergency involving nuclear and/or
radiological materials.
RETRIEVABILITY:
1. A record from this system may be
disclosed as a routine use to officials of
the Federal Bureau of Investigation,
Department of Defense, Nuclear
Regulatory Commission, Environmental
Protection Administration, National
Aeronautics Space Administration,
Department Homeland Security, and
Department of State who have been
approved as agents by NNSA Office of
Emergency Response for purposes of
managing and assessing state of
readiness, to obtain visas for official
foreign travel, and to provide
information to gain access to incident
areas controlled by one or more U.S.
government agencies under the National
Response Plan.
2. A record from this system may be
disclosed as a routine use to a DOE
contractor employee who has been
approved as an agent by NNSA Office of
Emergency Response in performance of
the contract. Those provided
information under this routine use are
subject to the same limitations
applicable to DOE officers and
employees under the Privacy Act.
3. A record from this system may be
disclosed to a member of Congress
submitting a request involving a
constituent when the constituent has
requested assistance from the member
concerning the subject of the record; the
member must provide a copy of the
constituent’s request for assistance.
4. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
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Records will be stored as electronic
records in a computer database.
Records may be retrieved by name,
employee number, e-mail address, work
telephone number, and home telephone
number.
SAFEGUARDS:
Electronic records are controlled
through established DOE computer
center procedures (personnel screening
and physical security), and they are
password protected. Passwords are
known only by the system administrator
and users of the system. Access is
limited to those whose official duties
require access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS(ES):
Headquarters: U.S. Department of
Energy, Director, Office of Emergency
Response, National Nuclear Security
Administration, 1000 Independence
Avenue, SW., Washington, DC 20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer. The request should
include the requester’s complete name
and time period for which records are
sought.
RECORD ACCESS PROCEDURES:
Same as Notification Procedures
above. In accordance with the DOE
Frm 00027
Privacy Act regulation, proper
identification is required before the
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures
above.
RECORD SOURCE CATEGORIES:
The subject individual and site
training records.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE PRIVACY ACT:
None.
DOE–23
SYSTEM NAME:
Property Accountability System.
STORAGE:
PO 00000
18069
Fmt 4701
Sfmt 4703
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy,
Headquarters, 1000 Independence
Avenue, SW., Washington, DC 20585
U.S. Department of Energy,
Bonneville Power Administration, P.O.
Box 3621, Portland, OR 97208
U.S. Department of Energy, National
Energy Technology Laboratory
(Pittsburgh), P.O. Box 10940, Pittsburgh,
PA 15236–0940
U.S. Department of Energy, Richland
Operations Office, P.O. Box 550,
Richland, WA 99352
U.S. Department of Energy,
Southeastern Area Power
Administration, 2 S. Public Square,
Elberton, GA 30635–2496
U.S. Department of Energy,
Southwestern Power Administration,
Williams Tower One, One West Third
Street, Tulsa, OK 74103
U.S. Department of Energy, Western
Area Power Administration, P.O. Box
3402, Golden, CO 80401
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Department of Energy (DOE)
including National Nuclear Security
Administration (NNSA) employees, and
contractor employees authorized to be
custodians of controlled DOE
equipment.
CATEGORIES OF RECORDS IN THE SYSTEM:
Item description, date of purchase,
acquire date, purchase price, purchase
order number, vendor and
manufacturer, model/serial/license
number, property tag identification,
status/date, condition of property,
operation number, high risk field,
disposal code, responsible officer, the
name and employee identification and
position numbers of employees assigned
equipment, account numbers,
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organization, organization code, and
location.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
et seq.; Federal Property and
Administrative Services Act of 1949,
Section 202(b), 40 U.S.C. 483(b); and 41
CFR 109, Federal Property Management
Regulation (FPMR), Subchapter E, Part
109.
PURPOSE(S):
The records are maintained and used
by the DOE (a) to provide inventories to
satisfy other Federal Procurement
Management Regulation requirements;
(b) to maintain a record of location of
emergency equipment; (c) to control
equipment assignments authorized
under union contracts; (d) to provide
management information necessary for
the budgeting and allocation of
equipment; and (e) to provide evidence
of assignment, location, and value in the
event that government property is
stolen.
rmajette on PROD1PC64 with NOTICES2
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use to any law
enforcement agency as needed to
provide evidence of assignment,
location, and value in the event that
Government property is stolen.
2. A record from the system may be
disclosed as a routine use to the
appropriate local, state or federal agency
when records alone or in conjunction
with other information, indicates a
violation or potential violation of law
whether civil, criminal, or regulatory in
nature, and whether arising by general
statute or particular program pursuant
thereto.
3. A record from this system may be
disclosed as a routine use for the
purpose of an investigation, settlement
of claims, or the preparation and
conduct of litigation to (1) persons
representing the Department in the
investigation, settlement or litigation,
and to individuals assisting in such
representation; (2) others involved in
the investigation, settlement, and
litigation, and their representatives and
individuals assisting those
representatives; and (3) witness,
potential witness, or their
representatives and assistants, and any
other person who possess information
pertaining to the matter when it is
necessary to obtain information or
testimony relevant to the matter.
4. A record from this system may be
disclosed as a routine use in court or
administrative proceedings to the
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tribunals, counsel, other parties,
witnesses, and the public (in publicly
available pleadings, filings or discussion
in open court) when such disclosure: (1)
Is relevant to, and necessary for, the
proceeding; (2) is compatible with the
purpose for which the Department
collected the records; and (3) the
proceedings involve:
(a) The Department, its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, or
(b) A current or former employee of
the Department and its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, who is acting in an official
capacity or in any individual capacity
where the Department or other United
States Government agency has agreed to
represent the employee.
5. A record from the system may be
disclosed as a routine use to a Federal,
State, or local agency to obtain
information relevant to a Departmental
decision concerning the hiring or
retention of an employee, the issuance
of a security clearance, the letting of a
contract, or the issuance of a license,
grant, or other benefit. The Department
must deem such disclosure to be
compatible with the purpose for which
the Department collected the
information.
6. A record from this system may be
disclosed to a federal agency to facilitate
the requesting agency’s decision
concerning the hiring or retention of an
employee, the issuance of a security
clearance, the reporting of an
investigation of an employee, the letting
of a contract, or the issuance of a
license, grant, or other benefit, to the
extent that the information is relevant
and necessary to the requesting agency’s
decision on the matter. The Department
must deem such disclosure to be
compatible with the purpose for which
the Department collected the
information.
7. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to DOE
officers and employees under the
Privacy Act.
8. A record from this system of
records may be disclosed as a routine
use to a member of Congress submitting
a request involving the constituent
when the constituent has requested
PO 00000
Frm 00028
Fmt 4701
Sfmt 4703
assistance from the member concerning
the subject matter of the record. The
member of Congress must provide a
copy of the constituent’s request for
assistance.
9. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper
records, microfilm, and electronic
media.
RETRIEVABILITY:
Records may be retrieved by tag
number, license number, custodian
name, employee identification number,
position number, accounting
information, catalog number, contract
number, make, model, security logon
identification, serial number, and
storage location.
SAFEGUARDS:
Paper records and microfilm are
maintained in secured areas and/or
maintained in locked cabinets and
desks. Electronic records are controlled
through established DOE computer
center procedures (personnel screening
and physical security), and they are
password protected. Passwords are
protected. Access is limited to those
whose official duties require access to
the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
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SYSTEM MANAGER(S) AND ADDRESS:
U.S. Department of Energy,
Headquarters, Director, Office of
Management, 1000 Independence
Avenue, SW., Washington DC 20585.
U.S. Department of Energy,
Bonneville Power Administration, P.O.
Box 3621, Portland, OR 97208.
U.S. Department of Energy, National
Energy Technology Laboratory
(Pittsburgh), P.O. Box 10940, Pittsburgh,
PA 15236–0940.
U.S. Department of Energy, Richland
Operations Office, P.O. Box 550,
Richland, WA 99352.
U.S. Department of Energy,
Southeastern Area Power
Administration, 2 S. Public Square,
Elberton, GA 30635–2496.
U.S. Department of Energy,
Southwestern Power Administration,
Williams Tower One, One West Third
Street, Tulsa, OK 74103.
U.S. Department of Energy, Western
Area Power Administration, P.O. Box
3402, Golden, CO 80401.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer at the Operations
Office that has jurisdiction over that
site. The request should include the
requester’s complete name, time period
for which records are sought, and the
office locations(s) where the requester
believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures
above.
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RECORD SOURCE CATEGORIES:
Information in this system comes
from the Payroll/Personnel system
application, various internal forms,
accountable property representative and
employees, data processing personnel,
and supply officers.
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SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
DOE–24
SYSTEM NAME:
Land Records System.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy,
Bonneville Power Administration,
Information Resources, P.O. Box 3621,
Portland, OR 97208
U.S. Department of Energy,
Southwestern Power Administration:
Manager, Facilities Services,
Southwestern Power Administration,
One West Third Street, Tulsa, OK 74103
U.S. Department of Energy, Western
Area Power Administration, P.O. Box
3402, Golden, CO 80401
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals from whom or to whom
Southwestern Power Administration,
Western Area Power Administration
and Bonneville Power Administration
have acquired or given interests in land.
CATEGORIES OF RECORDS IN THE SYSTEM:
Individual, agency, and/or company
names; description of land tract, type of
agreement; rights granted or received;
history of the transaction, and IRS Form
1099 information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C.
2401 et seq.
PURPOSE(S):
The records are maintained and used
by the DOE to track land rights
information resulting from property
right acquisitions out grants, licenses,
transfer, exchanges, encroachments and
disposals in support of Southwestern
Power Administration, Western Power
Administration and Bonneville Power
Administration construction and
maintenance programs.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use for the
purpose of an investigation, settlement
of claims, or the preparation and
conduct of litigation to (1) a person
representing the Department or assisting
in such representation; (2) others
involved in the matter, their
representatives and persons assisting
such persons; and (3) witnesses,
potential witnesses, their
PO 00000
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Fmt 4701
Sfmt 4703
18071
representatives and assistants, and any
other persons possessing information
pertaining to the matter when it is
necessary to obtain information or
testimony relevant to the matter.
2. A record from this system may be
disclosed as a routine use in court or
administrative proceedings to the
tribunals, counsel, other parties,
witnesses, and the public (in publicly
available pleadings, filings or discussion
in open court) when such disclosure: (1)
Is relevant to, and necessary for, the
proceeding; (2) is compatible with the
purpose for which the Department
collected the records; and (3) the
proceedings involve:
(a) The Department, its predecessor
agencies, current or former contractor of
the Department, or other United States
Government agencies and their
components, or
(b) A current or former employee of
the Department and its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, who is acting in an official
capacity or in any individual capacity
where the Department or other United
States Government agency has agreed to
represent the employee.
3. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to DOE
officers and employees under the
Privacy Act.
4. A record from the system may be
disclosed as a routine use to the Internal
Revenue Service to provide notification
of individuals who have received
payment exceeding $600 on any one
land right transaction.
5. A record from the system may be
disclosed as a routine use to the
Department of Justice to provide
support of land right condemnation
actions.
6. A record from the system may be
disclosed as a routine use to courts and
attorneys for the purpose of land right
settlement disputes or litigation.
7. A record from the system may be
disclosed as a routine use to the
appropriate local, state or federal agency
when records alone or in conjunction
with other information, indicates a
violation or potential violation of law
whether civil, criminal, or regulatory in
nature, and whether arising by general
statute or particular program pursuant
thereto.
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8. A record from this system may be
disclosed to a member of Congress
submitting a request involving a
constituent when the constituent has
requested assistance from the member
concerning the subject of the record; the
member must provide a copy of the
constituent’s request for assistance.
9. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Energy, P.O. Box 3621, Portland, OR
97208
Southwestern Power Administration:
Manager, Facilities Services,
Southwestern Power Administration,
One West Third Street, Tulsa, OK 74103
Western Area Power Administration:
Director, Division of Lands, Western
Area Power Administration, U.S.
Department of Energy, P.O. Box 3402,
Golden, CO 80401
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the Privacy
Act Officer at the Power
Administrations identified above under
‘‘System Locations.’’ The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
Records may be stored as paper
records, microfilm, and electronic
media.
CONTESTING RECORD PROCEDURES:
RETRIEVABILITY:
RECORD SOURCE CATEGORIES:
Records may be retrieved by line
identification, personal identification,
cross referenced by name of landowner,
grantee, or grantor.
Information in this system comes
from individual landowners, grantees,
or grantors; agency officials; and State
and local authorities.
SAFEGUARDS:
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
Same as Notification Procedures
above.
Paper records and microfilm are
maintained in locked cabinets and
desks. Electronic records are controlled
through established DOE computer
center procedures (personnel screening
and physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
None.
DOE–25
SYSTEM NAME:
U.S. Commuter Locator and Parking
Space Information System.
SECURITY CLASSIFICATION:
Unclassified.
rmajette on PROD1PC64 with NOTICES2
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
SYSTEM LOCATION(S):
SYSTEM MANAGER(S) AND ADDRESS:
All Department of Energy (DOE)
including National Nuclear Security
Administration (NNSA) employees, and
contractor employees who apply as
Bonneville Power Administration:
Manager, Real Estate, Bonneville Power
Administration, U.S. Department of
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Headquarters: U.S. Department of
Energy, 1000 Independence Avenue,
SW., Washington, DC 20585.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
PO 00000
Frm 00030
Fmt 4701
Sfmt 4703
members of a car pool or van pool for
parking spaces managed and controlled
by DOE under the general direction of
the General Services Administration.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name of driver and car or van pool
members, Federal service computation
date, payroll and other assigned
number, office address and telephone
number, home addresses, home
telephone numbers, make and year of
automobile, State of registration, tag
number of vehicles, number of days per
week in the car pool or van pool, and
other car pooling or van pooling
information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
et seq.; Executive Order 12778; DOE HQ
0344.1 Parking.
PURPOSE(S):
Records are maintained and used by
DOE to maintain information of existing
car pools, van pools, and other
categories of parking, in order to keep a
current record on employees who
commute to work.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use to the Council
of Governments for commuter
connections.
2. A record from this system may be
disclosed as a routine use to individuals
seeking to car pool or van pool
operating from their community or
residential area.
3. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to DOE
officers and employees under the
Privacy Act.
4. A record from the system may be
disclosed as a routine use to the
appropriate local, state or federal agency
when records alone or in conjunction
with other information, indicates a
violation or potential violation of law
whether civil, criminal, or regulatory in
nature, and whether arising by general
statute or particular program pursuant
thereto.
5. A record from this system may be
disclosed to a member of Congress
submitting a request involving a
constituent when the constituent has
requested assistance from the member
concerning the subject of the record; the
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member must provide a copy of the
constituent’s request for assistance.
6. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
CONTESTING RECORD PROCEDURES:
STORAGE:
Records may be stored as paper
records and electronic media.
RECORD SOURCE CATEGORIES:
Individual car poolers and van
poolers.
Records may be retrieved by name,
location of parking assignment, home
address, assigned number, and license
number.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
DOE–26
SYSTEM NAME:
SAFEGUARDS:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
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Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
Same as Notification Procedures
above.
RETRIEVABILITY:
Headquarters: Director, Building
Operations, Office of Management, U.S.
Department of Energy, 1000
Independence Avenue, SW.,
Washington, DC 20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
VerDate Aug<31>2005
RECORDS ACCESS PROCEDURES:
15:38 Apr 01, 2008
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Official Travel Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy,
Headquarters, 1000 Independence
Avenue, SW., Washington, DC 20585
U.S. Department of Energy, Alaska
Power Administration, Federal Records
Center, San Point Way, NE, Seattle, WA
98115
U.S. Department of Energy, NNSA
Service Center Albuquerque, P.O. Box
5400, Albuquerque, NM 87185–5400
U.S. Department of Energy,
Bonneville Power Administration, P.O.
Box 3621, Portland, OR 97208
U.S. Department of Energy, Chicago
Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy,
Environmental Management
Consolidated Business Center (EMCBC),
250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202
U.S. Department of Energy, Idaho
Operations Office, 850 Energy Drive,
Idaho Falls, ID 83401
PO 00000
Frm 00031
Fmt 4701
Sfmt 4703
18073
U.S. Department of Energy, National
Energy Technology Center
(Morgantown), P.O. Box 880,
Morgantown, WV 26507–0880
U.S. Department of Energy, National
Energy Technology Center (Pittsburgh),
P.O. Box 10940, Pittsburgh, PA 15236–
0940
U.S. Department of Energy, Naval
Petroleum and Oil Shale Reserves in
Colorado, Utah, and Wyoming, 907
North Poplar, Suite 150, Casper, WY
82601
U.S. Department of Energy, Naval
Petroleum Reserves in California, 28950
Highway 119, P.O. Box 11, Tupman, CA
93276
U.S. Department of Energy, NNSA
Nevada Site Office, P.O. Box 98518, Las
Vegas, NV 89193–8518
U.S. Department of Energy, Oak Ridge
Office, P.O. Box 2001, Oak Ridge, TN
37831
U.S. Department of Energy, Pittsburgh
Naval Reactors, P.O. Box 109, West
Mifflin, PA 15122–0109
U.S. Department of Energy, Richland
Operations Office, P.O. Box 550,
Richland, WA 99352
U.S. Department of Energy, Savannah
River Operations Office, P.O. Box A,
Aiken, SC 29808
U.S. Department of Energy,
Schenectady Naval Reactors Office, P.O.
Box 1069, Schenectady, NY 12301–1069
U.S. Department of Energy,
Southeastern Power Administration,
1166 Athens Tech Road, Elberton, GA
30635–4578
U.S. Department of Energy,
Southwestern Power Administration,
Williams Tower One, One West Third
Street, Tulsa, OK 74103
U.S. Department of Energy, Strategic
Petroleum Reserve Project Office, 900
Commerce Road East, New Orleans, LA
70123
U.S. Department of Energy, Western
Area Power Administration, P.O. Box
3402, Golden, CO 80401
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals who travel or relocate at
the expense of DOE including the
National Nuclear Security
Administration (NNSA).
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, address, telephone number,
social security number, authorization
number, travel itinerary, mode and
purpose of travel, advance amount,
expenses claimed, amounts reimbursed,
charge card account numbers,
residential sales records, and receipts.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
et seq.; 5 U.S.C. 301; 5 U.S.C. Chapter
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57; Policy and Procedures Manual for
Guidance of Federal Agencies, Titles 3
and 4; Federal Travel Regulation;
Federal Property Management
Regulations 101–41; Department of
Energy Order DOE 1500.2A, Travel
Policy and Procedures.
PURPOSE(S):
The records are maintained and used
by DOE to document official domestic
and foreign travel and relocation
expenditures and to support
reimbursement of allowable expenses.
rmajette on PROD1PC64 with NOTICES2
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use to the U.S.
Treasury for payment of claim.
2. A record from this system may be
disclosed as a routine use to the U.S.
General Accounting Office for audit and
verification of accuracy and legality of
disbursements.
3. A record from this system may be
disclosed as a routine use to the Internal
Revenue Service for notification
regarding taxable reimbursements.
4. A record from this system may be
disclosed as a routine use to the General
Services Administration for audit of
transportation services.
5. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to DOE
officers and employees under the
Privacy Act.
6. A record from the system may be
disclosed as a routine use to the
appropriate local, state or federal agency
when records, alone or in conjunction
with other information, indicate a
violation or potential violation of law
whether civil, criminal, or regulatory in
nature, and whether arising by general
statute or particular program pursuant
thereto.
7. A record from this system may be
disclosed to a member of Congress
submitting a request involving a
constituent when the constituent has
requested assistance from the member
concerning the subject of the record; the
member must provide a copy of the
constituent’s request for assistance.
8. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
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15:38 Apr 01, 2008
Jkt 214001
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper
records and electronic media.
RETRIEVABILITY:
Records may be retrieved by name,
social security number, and travel
authorization number.
SAFEGUARDS:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Chief Financial Officer,
U.S. Department of Energy, 1000
Independence Avenue, SW.,
Washington, DC 20585.
Field Offices: The Managers of the
‘‘System Locations’’ listed above are the
system managers for their respective
portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
Frm 00032
Fmt 4701
Sfmt 4703
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
regulation, identification is required
before a request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures
above.
RECORD SOURCE CATEGORIES:
Individual travelers, supervisors,
Government travel offices, and finance
office standard references.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
DOE–27
SYSTEM NAME:
Foreign Travel Management System
(FTMS).
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
RETENTION AND DISPOSAL:
PO 00000
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office location(s) where
the requester believes the records are
located.
U.S. Department of Energy,
Germantown, 19901 Germantown Road,
Germantown, MD 20874–1290
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
DOE employees including National
Nuclear Security Administration
(NNSA) and contractor employees
authorized to travel to foreign countries
on official business.
CATEGORIES OF RECORDS IN THE SYSTEM:
Traveler’s name and social security
number, background data relating to
proposed foreign travel; authorization
number, travel itinerary; expenses; and
summary report following completion of
travel.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
et seq.; 5 U.S.C. Chapter 3, Section 301;
5 U.S.C Chapter 57; Federal Travel
Regulation; Department of Energy Order
1500.2A, ‘‘Travel Policy and
Procedures’’; Department of Energy
Order DOE 551.1A, ‘‘Official Foreign
Travel’’.
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PURPOSE(S):
The records are maintained and used
by DOE to document all official foreign
travel, by DOE employees and
contractor employees, approvals and
expenditures.
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
rmajette on PROD1PC64 with NOTICES2
Records may be stored as paper
records and electronic media.
1. A record from this system may be
disclosed as a routine use to the General
Service Administration for verification
of transportation services.
2. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to DOE
officers and employees under the
Privacy Act.
3. A record from this system may be
disclosed as a routine use to the
Department of State for purpose of
obtaining foreign country clearance for
the traveler.
4. A record from the system may be
disclosed as a routine use to the
appropriate local, state or federal agency
when records alone or in conjunction
with other information, indicates a
violation or potential violation of law
whether civil, criminal, or regulatory in
nature, and whether arising by general
statute or particular program pursuant
thereto.
5. A record from this system may be
disclosed to a member of Congress
submitting a request involving a
constituent when the constituent has
requested assistance from the member
concerning the subject of the record; the
member must provide a copy of the
constituent’s request for assistance.
6. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
RETRIEVABILITY:
15:38 Apr 01, 2008
Jkt 214001
RECORD SOURCE CATEGORIES:
Individual travelers, supervisors, and
travel offices.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
STORAGE:
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
VerDate Aug<31>2005
18075
DOE–28
SYSTEM NAME:
General Training Records.
Records may be retrieved by name,
social security number, and travel
authorization number.
SECURITY CLASSIFICATION:
SAFEGUARDS:
SYSTEM LOCATION(S):
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (Personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
U.S. Department of Energy,
Headquarters, Forrestal Building, 1000
Independence Avenue, SW.,
Washington, DC 20585
U.S. Department of Energy,
Headquarters, Germantown, 19901
Germantown Road, Germantown, MD
20585
U.S. Department of Energy, Alaska
Power Administration, Federal Records
Center, San Point Way, NE., Seattle, WA
98115
U.S. Department of Energy, NNSA
Service Center Albuquerque, P.O. Box
5400, Albuquerque, NM 87185–5400
U.S. Department of Energy, Office of
Amarillo Site Operations, P.O. Box
30030, Amarillo, TX 79120–0030
U.S. Department of Energy, Atlanta
Support Office, 730 Peachtree, NE.,
Suite 876, Atlanta, GA 30308
U.S. Department of Energy,
Bonneville Power Administration, P.O.
Box 3621, Portland, OR 97208
U.S. Department of Energy,
Bonneville Power Administration,
Lower Columbia Area, 1500 NE. Irving
Street, Portland, OR 97232
U.S. Department of Energy,
Bonneville Power Administration, Puget
Sound Area, 201 Queen Ann Avenue,
N., Suite 400, P.O. Box C–19030,
Seattle, WA 98109–1030
U.S. Department of Energy,
Bonneville Power Administration,
Snake River Area, 101 West Poplar,
Walla Walla, WA 99362
U.S. Department of Energy,
Bonneville Power Administration,
Upper Columbia Area, Room 561, U.S.
Court House, W. 920 Riverside Avenue,
Spokane, WA 99201
U.S. Department of Energy, Boston
Support Office, One Congress Street,
Room 1101, Boston, MA 02114–2021
U.S. Department of Energy, Chicago
Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy,
Continuous Electron Beam Accelerator
Facility, 12000 Jefferson Avenue,
Newport News, VA 23606
RETENTION AND DISPOSAL:
Records retention and disposals
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
U.S. Department of Energy, Director,
Office of Security Operations, 1000
Independence Avenue, SW.,
Washington, DC 20585.
NOTIFICATION PROCEDURES:
In accordance with DOE regulation
implementing the Privacy Act, Title 10,
Code of Federal Regulations, Part 1008,
a request by an individual to determine
if a system of records contains
information about him/her should be
directed to the U.S. Department of
Energy, Headquarters, Privacy Act
Officer, or the Privacy Act Officer at the
appropriate address identified above
under ‘‘System Locations.’’ The request
should include the requester’s complete
name, time period for which records are
sought, and the office location(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as notification procedures
above. Paper records are generally kept
at locations where the work is
performed. In accordance with the DOE
Privacy Act regulation, identification is
required before a request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification procedures
above.
PO 00000
Frm 00033
Fmt 4701
Sfmt 4703
Unclassified.
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U.S. Department of Energy, Dallas
Support Office, 1420 W. Mockingbird
Lane, Suite 400, Dallas, TX 75247
U.S. Department of Energy, Dayton
Area Office, P.O. Box 66, Miamisburg,
OH 45342–0066
U.S. Department of Energy, Denver
Support Office, 2801 Youngfield Street,
Suite 380, Golden, CO 80401–2266
U.S. Department of Energy,
Environmental Management
Consolidated Business Center (EMCBC),
250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202
U.S. Department of Energy, Golden
Field Office, 1617 Cole Boulevard,
Golden, CO 80401
U.S. Department of Energy, Idaho
Operations Office, 850 Energy Drive,
Idaho Falls, ID 83401
U.S. Department of Energy, Kansas
City Site Office, P.O. Box 410202,
Kansas City, MO 64141–0202
U.S. Department of Energy, Kansas
City Support Office, 911 Walnut Street,
Room 1411, Kansas City, MO 64106
U.S. Department of Energy, Sandia
Site Office. P.O. Box 5400,
Albuquerque, NM 87185–5400
U.S. Department of Energy, Los
Alamos Site Office, 528 35th Street, Los
Alamos, NM 87544
U.S. Department of Energy, University
of California, Los Alamos National
Laboratory, P.O. Box 1663, Los Alamos,
NM 87545
U.S. Department of Energy, Metairie
Site Office, 900 Commerce Road, East,
New Orleans, LA 70123
U.S. Department of Energy, National
Energy Technology Laboratory
(Morgantown), P.O. Box 880,
Morgantown, WV 26507–0880
U.S. Department of Energy, National
Energy Technology Laboratory
(Pittsburgh), P.O. Box 10940, Pittsburgh,
PA 15236–0940
U.S. Department of Energy, New York
Support Office, 26 Federal Plaza, Room
3437, New York, NY 10278–0068
U.S. Department of Energy, NNSA
Nevada Site Office, P.O. Box 98518, Las
Vegas, NV 89193–8518
U.S. Department of Energy, Oak Ridge
Office, P.O. Box 2001, Oak Ridge, TN
37831
U.S. Department of Energy, Office of
Scientific and Technical Information,
P.O. Box 62, Oak Ridge, TN 37831
U.S. Department of Energy, Office of
Superconducting Super Collider, 2550
Beckleymeade Avenue, MS 1020,
Dallas, TX 75237–3946
U.S. Department of Energy,
Philadelphia Support Office, 1880 John
F. Kennedy Blvd., Ste 501, Philadelphia,
PA 19103–7483
U.S. Department of Energy, Phoenix
Area Office, P.O. Box 6457, Phoenix, AZ
85005
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Jkt 214001
U.S. Department of Energy, Pittsburgh
Naval Reactors Office, P.O. Box 109,
West Mifflin, PA 15122–0109
U.S. Department of Energy, Pittsburgh
Naval Reactors Office, Idaho Branch
Office, P.O. Box 2469, Idaho Falls, ID
83403–2469
U.S. Department of Energy, Richland
Operations Office, 825 Jadwin Avenue,
P.O. Box 550, Richland, WA 99352
U.S. Department of Energy, Savannah
River Operations Office, P.O. Box A,
Aiken, SC 29801
U.S. Department of Energy,
Schenectady Naval Reactors Office, P.O.
Box 1069, Schenectady, NY 12301
U.S. Department of Energy, Seattle
Support Office, 800 Fifth Avenue, Suite
3950, Seattle, WA 98104
U.S. Department of Energy,
Southeastern Power Administration,
1166 Athens Tech Road, Elberton, GA
30635–4578
U.S. Department of Energy,
Southwestern Power Administration,
Williams Tower One, One West Third
Street, Tulsa, OK 74103
U.S. Department of Energy, Strategic
Petroleum Reserve Project Office, 900
Commerce Road East, New Orleans, LA
70123
U.S. Department of Energy, Western
Area Power Administration, P.O. Box
3402, Golden, CO 80401
U.S. Department of Energy, Western
Area Power Administration, Billings
Area Office, P.O. Box 35800, Billings,
MT 59107–5800
U.S. Department of Energy, Western
Area Power Administration, Loveland
Area Office, P.O. Box 3700, Loveland,
CO 80539–3003
U.S. Department of Energy, Western
Area Power Administration, Salt Lake
City Area Office, P.O. Box 11606, Salt
Lake City, UT 84147–0606
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
All Department of Energy (DOE)
employees including National Nuclear
Security Administration (NNSA)
employees and contractor employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name; resume; assigned number;
occupational series; training requests
and authorizations; grade; organization;
date of birth; social security number;
home address and telephone number;
special interest area, education
completed; course name; justification
for attending the course; direct and
indirect costs of training; coded
information dealing with purpose, type,
source of training; training evaluations;
course evaluation forms; training
examinations; training attendance
records; lesson plans; training
PO 00000
Frm 00034
Fmt 4701
Sfmt 4703
assignment sheets; reading assignment
sheets; position qualification statement;
self study sheet; position descriptions;
accounting records; and quarterly
training report.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
et seq.; Nuclear Waste Policy Act of
1982 (Pub. L. 97–425); Nuclear Waste
Policy Amendment Act of 1987 (Pub. L.
100–203); Government Employees
Training Act of 1958; and 5 CFR Parts
410 and 412.
PURPOSE(S):
Records are maintained and used by
the Department to document planning,
completion, funding and effectiveness
of employee training and development.
Appropriate local, state and federal
agencies use certain records maintained
in this system to ensure Departmental
compliance with other regulatory
requirements.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use to Federal
agencies, including the Office of
Personnel Management, for purposes of
determining eligibility or suitability for
training and as source documents for
training reports; to training institutions
that personnel have requested to attend;
and to other federal agencies as
necessary for payment of training.
2. A record from this system may be
disclosed as a routine use to state and
local governments, the Nuclear
Regulatory Commission (NRC), and
other federal agencies that conduct
research, investigations, or audits to
determine whether DOE and contractor
personnel satisfy quality assurance
requirements for activities necessary to
obtain a license from the NRC for the
construction, operation and closing of a
nuclear waste repository and/or a
Monitored Retrievable Storage facility.
These activities also will include
research and development, site
characterization, transportation, waste
packaging, handling, design,
maintenance, performance
confirmation, inspection, fabrication,
and development and production of
repository waste forms.
3. A record from this system may be
disclosed as a routine use to federal,
state or local government officials where
the regulatory program being
implemented is applicable to the DOE
or contractor program and requires that
such access be provided for the conduct
of the regulatory agencies’ activities.
Those provided information under this
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routine use are subject to the same
limitations applicable to DOE officers
and employees under the Privacy Act.
4. A record from the system may be
disclosed as a routine use to the
appropriate local, state or federal agency
when records alone or in conjunction
with other information, indicates a
violation or potential violation of law
whether civil, criminal, or regulatory in
nature, and whether arising by general
statute or particular program pursuant
thereto.
5. A record from this system may be
disclosed to a member of Congress
submitting a request involving a
constituent when the constituent has
requested assistance from the member
concerning the subject of the record; the
member must provide a copy of the
constituent’s request for assistance.
6. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
The subject individuals and their
supervisors.
Records may be retrieved by name
and social security number.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
SAFEGUARDS:
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NOTIFICATION PROCEDURES:
RECORD SOURCE CATEGORIES:
RETRIEVABILITY:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the record.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Jkt 214001
Headquarters: Director, Training and
Human Resource Development, U.S.
Department of Energy, 1000
Independence Avenue, SW.,
Washington, DC 20585–0702.
Field Offices: The Managers and
Directors of the ‘‘System Locations’’
listed above are the system managers for
their respective portions of this system.
Same as Notification Procedures
above.
Records may be stored as paper
records and electronic media.
15:38 Apr 01, 2008
SYSTEM MANAGER(S) AND ADDRESS:
CONTESTING RECORD PROCEDURES:
STORAGE:
VerDate Aug<31>2005
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
None.
DOE–31
SYSTEM NAME:
Firearms Qualification Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy,
Headquarters, 1000 Independence
Avenue, SW., Washington, DC 20585
PO 00000
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18077
U.S. Department of Energy, NNSA
Service Center Albuquerque, P.O. Box
5400, Albuquerque, NM 87185–5400
U.S. Department of Energy, Argonne
National Laboratory-West, P.O. Box
2528, Idaho Falls, ID 83403–2528
U.S. Department of Energy,
Brookhaven National Laboratory, 24 S.
Upton Road, Building 50, Upton, NY
11973
U.S. Department of Energy, Chicago
Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy,
Environmental Management
Consolidated Business Center (EMCBC),
250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202
U.S. Department of Energy, Idaho
Operations Office, 850 Energy Drive,
Idaho Falls, ID 83401
U.S. Department of Energy,
Nonproliferation and National Security
Institute, Building 30132, Kirtland Air
Force Base, Albuquerque, NM
U.S. Department of Energy, Oak Ridge
Office, P.O. Box 2001, Oak Ridge, TN
37831–8763
U.S. Department of Energy, Amarillo
Site Office, Highway 60 FM2373,
Amarillo, TX 79177
U.S. Department of Energy, Kansas
City Site Office, P.O. Box 410202, 2000
E. 95th Street, Kansas City, MO 64141–
3202
U.S. Department of Energy, Los
Alamos Site Office, 528 35th Street, Los
Alamos, NM 87544
U.S. Department of Energy, NNSA
Nevada Site Office, P.O. Box 98518, Las
Vegas, NV 89193–8518
U.S. Department of Energy, Pittsburgh
Naval Reactors, 814 Pittsburgh
McKeesport Boulevard, West Mifflin,
PA 15122–0109
U.S. Department of Energy, Richland
Operations Office, 825 Jadwin Avenue,
Richland, WA 99352
U.S. Department of Energy, Sandia
Site Office, 1515 Eubank Blvd., SE.,
Albuquerque, NM 87123
U.S. Department of Energy, Savannah
River Operations Office, Drawer E,
Aiken, SC 29802
U.S. Department of Energy,
Schenectady Naval Reactors Office,
2401 River Road, Schenectady, NY
12309
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Department of Energy (DOE)
including National Nuclear Security
Administration (NNSA) Federal and
contractor employees who are required
to conduct and/or to maintain firearms
qualification, training, and proficiency
activities in the performance of their
regular duties.
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CATEGORIES OF RECORDS IN THE SYSTEM:
Records of an individual’s annual
qualification scores; social security
numbers, approvals of arming authority
and issue of Security Police Officer and
Federal Officer Credentials and firearms
accountability and maintenance records.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
et seq.
PURPOSE(S):
Document and maintain DOE
protective force firearms programs
information.
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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from the system may be
disclosed as a routine use to the
appropriate local, state or federal agency
when records alone or in conjunction
with other information, indicates a
violation or potential violation of law
whether civil, criminal, or regulatory in
nature, and whether arising by general
statute or particular program pursuant
thereto.
2. A record from the system may be
disclosed as a routine use to a federal,
state, or local agency to obtain
information relevant to a Departmental
decision concerning the hiring or
retention of an employee, the issuance
of a security clearance, the reporting of
an investigation of an employee, the
letting of a contract, or the issuance of
a license, grant, or other benefit. The
Department must deem such disclosure
to be compatible with the purpose for
which the Department collected the
information.
3. A record from this system may be
disclosed to a federal agency to facilitate
the requesting agency’s decision
concerning the hiring or retention of an
employee, the issuance of a security
clearance, the reporting of an
investigation of an employee, the letting
of a contract, or the issuance of a
license, grant, or other benefit, to the
extent that the information is relevant
and necessary to the requesting agency’s
decision on the matter. The Department
must deem such disclosure to be
compatible with the purpose for which
the Department collected the
information.
4. A record from this system may be
disclosed as a routine use for the
purpose of an investigation, settlement
of claims, or the preparation and
conduct of litigation to (1) persons
representing the Department in the
investigation, settlement or litigation,
and to individuals assisting in such
representation; (2) others involved in
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the investigation, settlement, and
litigation, and their representatives and
individuals assisting those
representatives; and (3) witnesses,
potential witnesses, or their
representatives and assistants, and any
person who possesses information
pertaining to the matter when it is
necessary to obtain information or
testimony relevant to the matter.
5. A record from this system may be
disclosed as a routine use in court or
administrative proceedings to the
tribunals, counsel, other parties,
witnesses, and the public (in publicly
available pleadings, filings or discussion
in open court) when such disclosure: (1)
Is relevant to, and necessary for, the
proceeding; (2) compatible with the
purpose for which the Department
collected the records; and (3) the
proceedings involve:
(a) The Department, its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, or
(b) A current or former employee of
the Department and its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, who is acting in an official
capacity or in any individual capacity
where the Department or other United
States Government agency has agreed to
represent the employee.
6. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to DOE
officers and employees under the
Privacy Act.
7. A record from the system of records
may be disclosed to a member of
Congress submitting a request involving
the constituent when the constituent
has requested assistance from the
member concerning the subject matter
of the record. The member of Congress
must provide a copy of the constituent’s
request for assistance.
8. A record from the system of records
may be disclosed to training,
administrative, and operations
personnel of local law enforcement
agencies in the performance of their
regular duties in order to process and to
maintain documentation for protective
force personnel who have been
commissioned as reserve officers or
deputies.
9. A record from this system may be
disclosed as a routine use when (1) it is
PO 00000
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suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper
records and electronic media.
RETRIEVABILITY:
Records may be retrieved by name
and social security number.
SAFEGUARDS:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Office of
Security Operations, U.S. Department of
Energy, 1000 Independence Avenue,
SW., Washington, DC 20585.
Field Offices: The Managers and
Directors of the ‘‘System Locations’’
listed above are the system managers for
their respective portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
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Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with DOE Privacy Act
regulation, identification is required
before a request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures
above.
RECORD SOURCE CATEGORIES:
Arming and Arrest Credential
notifications and firearm qualifications
results from individuals and training
personnel.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
DOE–33
SYSTEM NAME:
Personnel Medical Records.
SECURITY CLASSIFICATION:
Unclassified.
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SYSTEM LOCATION(S):
U.S. Department of Energy,
Headquarters, 1000 Independence
Avenue, SW., Wash, DC 20585
U.S. Department of Energy, Alaska
Power Administration, Federal Records
Center, San Point Way, NE., Seattle, WA
98115
U.S. Department of Energy, NNSA
Service Center Albuquerque, P.O. Box
5400, Albuquerque, NM 87185–5400
U.S. Department of Energy, Office of
Amarillo Site Operations, P.O. Box
30030, Amarillo, TX 79120–0030
U.S. Department of Energy, Ashtabula
Area Office, P.O. Box 579, Ashtabula,
OH 44005–0579
U.S. Department of Energy,
Bartlesville Project Office, 220 North
Virginia Avenue, P.O. Box 1398,
Bartlesville, OK 74003
U.S. Department of Energy, Battelle
Columbus Laboratories, 505 King
Avenue, Room A–496 Columbus, OH
43201
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15:38 Apr 01, 2008
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U.S. Department of Energy, Batavia
Area Office, P.O. Box 2000, Batavia, IL
60510
U.S. Department of Energy, Bettis
Atomic Power Laboratory, P.O. Box 79,
Pittsburgh, PA 15122–0079
U.S. Department of Energy,
Bonneville Power Administration, P.O.
Box 3621, Portland, OR 97208
U.S. Department of Energy, Chicago
Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy,
Continuous Electron Beam Accelerator
Facility, 12000 Jefferson Avenue,
Newport News, VA 23606
U.S. Department of Energy, Dayton
Area Office, P.O. Box 66, Miamisburg,
OH 45342–0066
U.S. Department of Energy, EG&G
Mound Applied Technologies, P.O. Box
3000, Miamisburg, OH 45343–3000
U.S. Department of Energy,
Environmental Management
Consolidated Business Center (EMCBC),
250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202
U.S. Department of Energy, Fernald
Environmental Restoration Management
Corporation, P.O. Box 398704,
Cincinnati, OH 45239–8704
U.S. Department of Energy, Fernald
Field Office, 7400 Willey Road,
Cincinnati, OH 45030
U.S. Department of Energy, Golden
Field Office, 1617 Cole Boulevard,
Golden, CO 80401
U.S. Department of Energy, Grand
Junction Office, 2597 B 3/4 Road, Grand
Junction, CO 81503
U.S. Department of Energy, Hanford
Environmental Health Foundation, 3080
George Washington Way, Richland, WA
99352
U.S. Department of Energy, Idaho
Operations Office, 850 Energy Drive MS
1214, Idaho Falls, ID 83404
U.S. Department of Energy, Kansas
City Site Office, P.O. Box 410202,
Kansas City, MO 64141–0202
U.S. Department of Energy, NNSA
Nevada Site Office, P.O. Box 98518, Las
Vegas, NV 89193–8518
U.S. Department of Energy, Sandia
Site Office, P.O. Box 5400,
Albuquerque, NM 87185–5400
U.S. Department of Energy, Knolls
Atomic Power Laboratory, P.O. Box
1072, Schenectady, NY 12301
U.S. Department of Energy, Livermore
Site Office, P.O. Box 808, Livermore, CA
94551
U.S. Department of Energy, Lawrence
Berkeley Laboratory, One Cyclotron
Road, Building 26, Room 143, Berkeley,
CA 94720
U.S. Department of Energy, Los
Alamos Site Office, 528 35th Street, Los
Alamos, NM 87544
PO 00000
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18079
U.S. Department of Energy, Lockheed
Martin Energy Systems, Inc., Y–12
Plant, P.O. Box 2009, Oak Ridge,
Tennessee 37831–8103
U.S. Department of Energy, Lockheed
Martin Energy Systems, Inc., K–25
Plant, P.O. Box 2003, Oak Ridge, TN
37831–7422
U.S. Department of Energy, MK
Ferguson of Oak Ridge Company, P.O.
Box 2011, Oak Ridge, TN 37831–2011
U.S. Department of Energy, National
Energy Technology Center
(Morgantown), P.O. Box 880,
Morgantown, WV 26507–0880
U.S. Department of Energy, National
Energy Technology Center (Pittsburgh),
P.O. Box 10940, Pittsburgh, PA 15236–
0940
U.S. Department of Energy, National
Renewable Energy Laboratory Area
Office, 1617 Cole Boulevard, Golden,
CO 80401–3393
U.S. Department of Energy, Naval
Petroleum and Oil Shale Reserves, 907
N. Poplar, Suite 150, Casper, WY 82601
U.S. Department of Energy, Naval
Petroleum Reserves in California, 28590
Highway 119, P.O. Box 11, Tupman, CA
93276
U.S. Department of Energy, Naval
Reactors Representative Office, Naval
Base Branch Post Office, General
Delivery, Charleston Naval Shipyard,
Charleston, SC 29408–5615
U.S. Department of Energy, Naval
Reactors Representative Office, P.O. Box
7021, Groton, CT 06340
U.S. Department of Energy, Naval
Reactors Representative Office, Mare
Island Naval Shipyard, P.O. Box 2053,
Vallejo, CA 94592
U.S. Department of Energy, Naval
Reactors Representative Office, Newport
News Shipbuilding & Dry Dock
Company, P.O. Box 973, Newport News,
VA 23607
U.S. Department of Energy, Naval
Reactors Representative Office, Norfolk
Naval Shipyard, P.O. Box 848,
Portsmouth, VA 23705–0848
U.S. Department of Energy, Naval
Reactors Representative Office, Pearl
Harbor Naval Shipyard, P.O. Box 128,
Pearl Harbor, HI 96860
U.S. Department of Energy, Naval
Reactors Representative Office,
Portsmouth Naval Shipyard Naval Base
Branch, P.O. Box 2008, Portsmouth, NH
03801–2008
U.S. Department of Energy, Naval
Reactors Representative Office, Puget
Sound Naval Shipyard Substation, P.O.
Box 1A, Bremerton, WA 98314
U.S. Department of Energy, Nevada
Test Site Mercury, Mercury, NV 89023
U.S. Department of Energy, Oak Ridge
Office, P.O. Box 2001, Oak Ridge, TN
37831
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U.S. Department of Energy,
Environmental Management
Consolidated Business Center, 1 Mound
Road, Miamisburg, OH 45342
U.S. Department of Energy, Phoenix
Area Office, P.O. Box 6457, Phoenix, AZ
85005
U.S. Department of Energy, Pittsburgh
Naval Reactors Office, P.O. Box 109,
West Mifflin, PA 15122–0109
U.S. Department of Energy, Plasma
Physics Laboratory, James Forrestal
Campus, Princeton University, P.O. Box
451, Princeton, NJ 08543
U.S. Department of Energy,
Portsmouth Site Office, P.O. Box 700,
Piketon, OH 45661
U.S. Department of Energy,
Radiological and Environmental
Sciences Laboratory, 785 DOE Place,
Idaho Falls, ID 83402
U.S. Department of Energy, Richland
Operations Office, 825 Jadwin Avenue,
P.O. Box 550, Richland, WA 99352
U.S. Department of Energy,
Rocketdyne-Rockwell Aerospace, 6633
Canoga Avenue, P.O. Box 7922,
Department 056 EA08, Canoga Park,
California 91309–7922
U.S. Department of Energy, Sandia
Site Office, P.O. Box 5800,
Albuquerque, NM; P.O. Box 5400,
Albuquerque, NM 87185–5400
U.S. Department of Energy, Savannah
River Operations Office, P.O. Box A,
Aiken, SC 29801
U.S. Department of Energy,
Schenectady Naval Reactors Office, P.O.
Box 1069, Schenectady, NY 12301
U.S. Department of Energy,
Southeastern Power Administration,
1166 Athens Tech Road, Elberton, GA
30635–4578
U.S. Department of Energy,
Southwestern Power Administration,
Williams Tower One, One West Third
Street, Tulsa, OK 74103
U.S. Department of Energy, Stanford
Linear Accelerator Center, P.O. Box
4349, Stanford, CA 94309
U.S. Department of Energy, Strategic
Petroleum Reserve Project Office, 900
Commerce Road East, New Orleans, LA
70123
U.S. Department of Energy, Waste
Isolation Pilot Plant, Westinghouse
Electric Company, Waste Isolation
Division, P.O. Box 2078, Carlsbad, NM
88220
U.S. Department of Energy, Weldon
Spring Site Remedial Action Project,
7295 Highway 94 South, St. Charles,
MO 63304
U.S. Department of Energy, West
Valley Nuclear Service Company, Inc.,
P.O. Box 191, MS: F, West Valley, NY
14171
U.S. Department of Energy, Waste
Isolation Pilot Project Office, P.O. Box
3090, Carlsbad, NM 88221
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U.S. Department of Energy, Western
Area Power Administration, P.O. Box
3402, Golden, CO 80401
U.S. Department of Energy,
Westinghouse Electric Corporation,
Bettis Atomic Power Laboratory, Naval
Reactors Facility, P.O. Box 2068, Idaho
Falls, ID 83403–2068
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Present and former Department of
Energy (DOE) including National
Nuclear Security Administration
(NNSA) employees, and DOE contractor
employees. This system includes inpatients at Kadlec Hospital, Richland,
WA, prior to September 9, 1956.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, social security number,
medical histories on contractor
employees resulting from medical
examination; in cases of injury,
description of injury occurrence and
treatment; medical records of periodic
physical examinations and
psychological testing, blood donor
program records, audiometric testing,
routine first aid, and other visits;
hospital in-patients at Kadlec Hospital;
records on the results of work place and
medical monitoring of individuals for
exposure to chemical and physical
agents (not covered in DOE–35) and
related work history data, including
drug testing information and results;
contractor employee-completed health
questionnaires not resulting from a
medical examination; information from
the contractor employee’s private
medical doctor or other health care
providers, such as hospitals or
laboratories not generated from
workplace medical examinations.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Atomic Energy Act of 1954, (42 U.S.C.
2051a), section 31a; Economy Act of
1932, as amended, (31 U.S.C. section
1535); 42 U.S.C. 7101 et seq.; 50 U.S.C.
2401 et seq.; and DOE Order 440.1.
PURPOSE(S):
The records are maintained and used
by the Department to: (a) Provide data
necessary for proper medical
evaluations, diagnosis, treatment and
care; (b) provide an accurate medical
history, included job and/or hazard
exposure documentation and health
monitoring in relation to health status
and claims of the individual; (c) provide
a method for evaluating quality of
health care rendered and job-health
protection including engineering
protection provided, protective
equipment, workplace monitoring, and
medical examinations monitoring
required by the Occupational Safety
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Health Administration (OSHA) or by
good practice; (d) provide data for
health hazard evaluations,
epidemiologic studies and public health
activities; (e) ensure that all relevant,
necessary, accurate, and timely data are
available to support any medicallyrelated employment decisions affecting
the subject of the records, including
decisions pertaining to the fitness-forduty and disability retirement; (f)
document possible re-employment
rights under statutes governing that
program; (g) document employee’s
reporting of on-the-job injuries or
unhealthy or unsafe working conditions,
including the reporting of such
conditions to the OSHA and actions
taken by the agency or by the employing
agency; and (h) ensure proper and
accurate operation of the agency’s
employee drug testing program under
Executive Order 12564.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use to physicians,
the U.S. Department of Labor, various
State departments of labor and industry
groups, and contractors to: (a) Ascertain
suitability of an employee for job
assignments with regard to health; (b)
provide benefits under Federal
programs or contracts; and (c) maintain
a record of occupational injuries or
illnesses and the performance of regular
diagnostic and treatment services to
patients.
2. A record from the system may be
disclosed as a routine use to the
appropriate local, state or federal agency
when records alone or in conjunction
with other information, indicates a
violation or potential violation of law
whether civil, criminal, or regulatory in
nature, and whether arising by general
statute or particular program pursuant
thereto.
3. A record from this system may be
disclosed as a routine use in court or
administrative proceedings to the
tribunals, counsel, other parties,
witnesses, and the public (in publicly
available pleadings, filings or discussion
in open court) when such disclosure: (1)
Is relevant to, and necessary for, the
proceeding; (2) is compatible with the
purpose for which the Department
collected the records; and (3) the
proceedings involve:
(a) The Department, its predecessor
agencies, current or former contractor of
the Department, or other United States
Government agencies and their
components, or
(b) A current or former employee of
the Department and its predecessor
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agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, who is acting in an official
capacity or in any individual capacity
where the Department or other United
States Government agency has agreed to
represent the employee.
4. A record from this system of
records may be disclosed to a federal
agency, in response to its written
request, to facilitate the requesting
agency’s decision concerning the hiring
or retention of an employee, the
issuance of a security clearance, the
reporting of an investigation of an
employee, the letting of a contract, or
the issuance of a license, grant, or other
benefit, to the extent that the
information is relevant and necessary to
the requesting agency’s decision on the
matter. The Department must deem
such disclosure to be compatible with
the purpose for which the Department
collected the information.
5. A record from this system may be
disclosed to a federal agency to facilitate
the requesting agency’s decision
concerning the hiring or retention of an
employee, the issuance of a security
clearance, the reporting of an
investigation of an employee, the letting
of a contract, or the issuance of a
license, grant, or other benefit, to the
extent that the information is relevant
and necessary to the requesting agency’s
decision on the matter. The Department
must deem such disclosure to be
compatible with the purpose for which
the Department collected the
information.
6. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to DOE
officers and employees under the
Privacy Act.
7. A record from this system of
records may be disclosed as a routine
use to a member of Congress submitting
a request involving the constituent
when the constituent has requested the
subject matter of the record. The
member of Congress must provide a
copy of the constituent’s request for
assistance.
8. A record from this system may be
disclosed as a routine use to contractor
personnel, grantees, and cooperative
agreement holders of components of the
Department of Health and Human
Services, including the National
Institute for Occupational Safety and
Health and the National Center for
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Environmental Health of the Centers for
Disease Control and Prevention, and the
Agency for Toxic Substances and
Disease Registry pursuant to
Memoranda of Understanding between
the Department and the Department of
Health and Human Services or its
components.
9. A record from this system may be
disclosed as a routine use to contractors,
grantees, participants in cooperative
agreements, collaborating researchers, or
their employees, when conducting
health studies or related health or
environmental duties pursuant to their
contracts, grants, and cooperating or
collaborating research agreements. In
order to conduct such studies, the
Department, its contractors, grantees,
participants in cooperative agreements,
and collaborating researchers may
disclose a record to Federal, State and
local health and medical agencies or
authorities; to subcontractors in order to
determine a subject’s vital status or
cause of death; to health care providers
to verify a diagnosis or cause of death;
or to third parties to obtain current
addresses for participants in healthrelated studies, surveys and
surveillance. All recipients of such
records are required to comply with the
Privacy Act, to follow prescribed
measures to protect personal privacy,
and to disclose or use personally
identifiable information only for the
above described research purposes.
10. A record from this system may be
disclosed as a routine use to members
of DOE advisory committees, the
Department of Health and Human
Services Advisory Committee on
Projects Related to Department of
Energy Facilities and to designated
employees of Federal, State, or local
government or government-sponsored
entities authorized to provide advice to
the Department concerning health,
safety or environmental issues. All
recipients of such records are required
to comply with the Privacy Act, to
follow prescribed measures to protect
personal privacy, and to disclose or use
personally identifiable information only
for the purpose of providing advice to
the Department or to the Department of
Health and Human Services.
11. A record from this system may be
disclosed to Department of Health and
Human Services, their contractors,
grantees, and cooperative agreement
holders, pursuant to the Energy
Employees Occupational Illness
Compensation Program Act of 2000, to
estimate radiation doses and other
workplace exposures received by
Department of Energy and contractor
employees. Those provided information
under this routine use are subject to the
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same limitations applicable to
Department officers and employees
under the Privacy Act.
12. A record from this system may be
disclosed as a routine use to the
personnel, contractors, grantees, and
cooperative agreement holders of the
Department of Labor, the Department of
Health and Human Services, the
Department of Justice, and other Federal
agencies and their components,
designated by the President to
implement the Federal compensation
program established by the Energy
Employees Occupational Illness
Compensation Program Act, for the
purpose of assisting in the adjudication
or processing of a claim under that Act.
Those provided information under this
routine use are subject to the same
limitations applicable to Department
officers and employees under the
Privacy Act.
13. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper
records, microfilm, and electronic
media.
RETRIEVABILITY:
Records may be retrieved by name
and social security number.
SAFEGUARDS:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
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RETENTION AND DISPOSAL:
DOE–34
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Chief, Health, Safety
and Security Officer, Office of Health,
Safety and Security, U.S. Department of
Energy, 1000 Independence Avenue,
SW., Washington, DC 20585.
Field Offices: The Managers and
Directors of ‘‘System Locations’’ listed
above are the system managers for their
respective portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
location where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures
above.
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RECORD SOURCE CATEGORIES:
The individual who is the subject of
the record, physicians, medical
institutions, Office of Workers
Compensation Programs, military
retired pay systems records, Federal
civilian retirement systems, Office of
Personnel Management retirement life
insurance and health benefits records
system, and the personnel management
records systems of the Office of
Personnel Management.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
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SYSTEM NAME:
Employee Assistance Program (EAP)
Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy,
Headquarters, Forrestal Building, 1000
Independence Avenue, SW.,
Washington, DC 20585
U.S. Department of Energy, Alaska
Power Administration, Federal Records
Center, San Point Way, NE., Seattle, WA
98115
U.S. Department of Energy, NNSA
Service Center Albuquerque, P.O. Box
5400, Albuquerque, NM 87185–5400
U.S. Department of Energy, Office of
Amarillo Site Operations, Highway 60
FM2372, Amarillo, TX 79120
U.S. Department of Energy, Atlanta
Regional Support Office, 730 Peachtree,
NE, Suite 876, Atlanta, GA 30308
U.S. Department of Energy,
Bonneville Power Administration, P.O.
Box 3621, Portland, OR 97208
U.S. Department of Energy, Boston
Regional Office, JFK Federal Building,
Room 675 Boston, MA 02203–0002
U.S. Department of Energy, Chicago
Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Fernald
Field Office, 7400 Willey Road,
Cincinnati, OH 45030
U.S. Department of Energy, Golden
Field Office, 1617 Cole Boulevard,
Golden, CO 80401
U.S. Department of Energy, Idaho
Operations Office, 850 Energy Drive,
Idaho Falls, ID 83401
U.S. Department of Energy, The Office
of Site Operations, 2000 E 95th Street,
Kansas City, MO 64141–3202
U.S. Department of Energy, National
Energy Technology Laboratory
(Morgantown), P.O. Box 880,
Morgantown, WV 26507–0880
U.S. Department of Energy, National
Energy Technology Laboratory
(Pittsburgh), P.O. Box 10940, Pittsburgh,
PA 15236–0940
U.S. Department of Energy, NNSA
Nevada Site Office, P.O. Box 98518, Las
Vegas, NV 89193–8518
U.S. Department of Energy, Oak Ridge
Office, P.O. Box 2001, Oak Ridge, TN
37831
U.S. Department of Energy, Office of
Scientific and Technical Information,
P.O. Box 62, Oak Ridge, TN 37831
U.S. Department of Energy, Office of
Superconducting Super Collider, 2550
Beckleymeade Avenue, MS 1020,
Dallas, TX 75237–3946
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U.S. Department of Energy,
Environmental Management
Consolidated Business Center, 1 Mound
Road, Miamisburg, OH 45342
U.S. Department of Energy, Pittsburgh
Naval Reactors Office, P.O. Box 109,
West Mifflin, PA 15122–0109
U.S. Department of Energy, Pittsburgh
Naval Reactors Office, Idaho Branch
Office, P.O. Box 2469, Idaho Falls, ID
83403–2469
U.S. Department of Energy, Richland
Operations Office, 825 Jadwin Avenue,
P.O. Box 550, Richland, WA 99352
U.S. Department of Energy, Savannah
River Operations Office, P.O. Box A,
Aiken, SC 29801
U.S. Department of Energy,
Schenectady Naval Reactors Office, P.O.
Box 1069, Schenectady, NY 12301
U.S. Department of Energy,
Southeastern Power Administration,
1166 Athens Tech Road, Elberton, GA
30635–4578
U.S. Department of Energy,
Southwestern Power Administration,
Williams Tower One, One West Third
Street, Tulsa, OK 74103
U.S. Department of Energy, Strategic
Petroleum Reserve Project Office, 900
Commerce Road East, New Orleans, LA
70123
U.S. Department of Energy, Western
Area Power Administration, P.O. Box
3402, Golden, CO 80401
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current and former Department of
Energy (DOE) including National
Nuclear Security Administration
(NNSA) employees, and contractor
employees who have contacted a service
provider and have received counseling
and/or have been referred for assistance.
CATEGORIES OF RECORDS IN THE SYSTEM:
(a) employee profile—name; social
security number; work and home
addresses, and work, cellular, and home
telephone numbers; job title and grade
level; employee identification number;
organization; supervisor’s name and
telephone number; sex; race; marital
status; spouse and family members’
names; name, address, and telephone
number of any previously seen
counselor or treatment facility; security
clearance; (b) interest inventory and/or
psychological test results; (c) issue(s)
inventory; (d) case notes; (e) consent/
release forms; (f) correspondence,
including referrals to community
resources and/or treatment facilities;
and (g) medical and/or psychological
reports.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
et seq.; Public Law 91–616,
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Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and
Rehabilitation Act of 1970; Public Law
102–142, The Omnibus Transportation
Employee Testing Act of 1991; 5 U.S.C.
301, 7901, and 7904; 5 CFR Part 792;
and 15 U.S.C. 764.
PURPOSE(S):
The records are maintained and used
by the Department to document
employees seeking assistance on
personal or work-related issues.
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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to DOE
officers and employees under the
Privacy Act.
2. A record from the system may be
disclosed as a routine use to the
appropriate local, state or federal agency
in the event that a record within this
system of records, alone or in
conjunction with other information, if
the employee is suspected of child,
spousal, or elder abuse.
3. A record from this system may be
disclosed as a routine use to any person
or entity to the extent necessary to
prevent an imminent or potential crime
which directly threatens loss of life or
serious bodily injury.
4. A record from this system may be
disclosed as a routine use to qualified
personnel for the purpose of conducting
scientific research, management audits,
financial audits, or program evaluation,
but such personnel may not identify,
directly or indirectly, any individual
patient in any report, or otherwise
disclose patient identities in any
manner.
5. A record from this system may be
disclosed as a routine use to the
Department of Justice or other
appropriate Federal agencies in
defending claims against the United
States, when the claim results from
action against an individual based upon
the individual’s behavior, or mental or
physical condition, or is alleged to have
arisen because of activities of any
Federal agency in connection with the
individual.
6. A record from the system may be
disclosed as a routine use to the
appropriate local, state or federal agency
when records alone or in conjunction
with other information, indicates a
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violation or potential violation of law
whether civil, criminal, or regulatory in
nature, and whether arising by general
statute or particular program pursuant
thereto.
7. A record from this system of
records may be disclosed as a routine
use to a member of Congress submitting
a request involving the constituent
when the constituent has requested the
subject matter of the record. The
member of Congress must provide a
copy of the constituent’s request for
assistance.
8. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper
records and electronic media.
RETRIEVABILITY:
Records may be retrieved by name
and social security number.
SAFEGUARDS:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
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SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: (Federal Employees)
Director of Human Capital Management,
U.S. Department of Energy, 1000
Independence Avenue, SW.,
Washington, DC 20585. (Contractor
Employees) Director, Office of Health,
Safety and Security, U.S. Department of
Energy, 1000 Independence Avenue,
SW, Washington, DC 20585.
Field Offices: (Federal Employees)
The Human Capital Directors of the
‘‘System Locations’’ listed above are the
system managers for their respective
portions of this system. (Contractor
Employees) The Environment, Safety
and Health Managers listed above are
the system managers for their respective
portion of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with DOE Privacy Act
regulation, identification is required
before a request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures
above.
RECORD SOURCE CATEGORIES:
The subject employee, employee’s
supervisor(s), employee assistance
program coordinator, staff of the
applicable servicing personnel office,
staff of the applicable personnel security
office, and therapists or institutions
providing treatment.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
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DOE–35
U.S. Department of Energy, Knolls
Atomic Power Laboratory, P.O. Box
1072, Schenectady, NY 12301
U.S. Department of Energy, Livermore
Site Office, P.O. Box 808, Livermore, CA
94551
U.S. Department of Energy, Lawrence
Berkeley Laboratory, One Cyclotron
Road, Building 26, Room 143, Berkeley,
CA 94720
U.S. Department of Energy, Los
Alamos Site Office, 528 35th Street, Los
Alamos, NM 87544
U.S. Department of Energy, Lockheed
Martin Energy Systems, Inc., Y–12
Plant, P.O. Box 2009, Oak Ridge, TN
37831–8103
U.S. Department of Energy, Lockheed
Martin Energy Systems, Inc., K–25
Plant, P.O. Box 2003, Oak Ridge, TN
37831–7422
U.S. Department of Energy, MK
Ferguson of Oak Ridge Company, P.O.
Box 2011, Oak Ridge, TN 37831–2011
U.S. Department of Energy, National
Energy Technology Laboratory
(Morgantown), P.O. Box 880,
Morgantown, WV 26505
U.S. Department of Energy, National
Energy Technology Laboratory
(Pittsburgh), P.O. Box 10940, Pittsburgh,
PA 15236–0940
U.S. Department of Energy, National
Institute for Petroleum and Energy
Research, BDM-Oklahoma, Inc., P.O.
Box 2565, Bartlesville, OK 74005
U.S. Department of Energy, National
Renewable Energy Laboratory Area
Office, 1617 Cole Boulevard, Golden,
CO 80401–3393
U.S. Department of Energy, Naval
Petroleum and Oil Shale Reserves, 907
N. Poplar, Suite 150, Casper, WY 82601
U.S. Department of Energy, Naval
Petroleum Reserves in California, P.O.
Box 11, Tupman, CA 93276
U.S. Department of Energy, Naval
Reactors Representative Office, Naval
Base Branch Post Office, General
Delivery, Charleston Naval Shipyard,
Charleston, SC 29408–5615
U.S. Department of Energy, Naval
Reactors Representative Office, P.O. Box
7021, Groton, CT 06340
U.S. Department of Energy, Naval
Reactors Representative Office, Mare
Island Naval Shipyard, P.O. Box 2053,
Vallejo, CA 94592
U.S. Department of Energy, Naval
Reactors Representative Office, Newport
News Shipbuilding & Dry Dock
Company, P.O. Box 973, Newport News,
VA 23607
U.S. Department of Energy, Naval
Reactors Representative Office, Norfolk
Naval Shipyard P.O. Box 848,
Portsmouth, VA 23705–0848
U.S. Department of Energy, Naval
Reactors Representative Office, Pearl
SYSTEM NAME:
Personnel Radiation Exposure
Records.
SECURITY CLASSIFICATION:
Unclassified.
rmajette on PROD1PC64 with NOTICES2
SYSTEM LOCATION(S):
U.S. Department of Energy, Alaska
Power Administration, Federal Records
Center, San Point Way, NE., Seattle, WA
98115
U.S. Department of Energy, NNSA
Service Center Albuquerque, P.O. Box
5400, Albuquerque, NM 87185–5400
U.S. Department of Energy, AlliedSignal, Kansas City Division, P.O. Box
419159, Kansas City, MO 64141
U.S. Department of Energy, Amarillo
Site Office, P.O. Box 30030, Amarillo,
TX 79120–0030
U.S. Department of Energy, Bettis
Atomic Power Laboratory, P.O. Box 79,
Pittsburgh, PA 15122–0079
U.S. Department of Energy,
Bonneville Power Administration, P.O.
Box 3621, Portland, OR 97208
U.S. Department of Energy, Chicago
Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy,
Continuous Electron Beam Accelerator
Facility, 12000 Jefferson Avenue,
Newport News, VA 23606
U.S. Department of Energy, Dayton
Area Office, P.O. Box 66, Miamisburg,
OH 45342–0066
U.S. Department of Energy, EG&G
Mound Applied Technologies, P.O. Box
3000, Miamisburg, OH 45343–3000
U.S. Department of Energy, Fernald
Environmental Restoration Management
Corporation, P.O. Box 398704,
Cincinnati, OH 45239–8704
U.S. Department of Energy, Fernald
Field Office, 7400 Willey Road,
Cincinnati, OH 45030
U.S. Department of Energy, Golden
Field Office, 1617 Cole Boulevard,
Golden, CO 80401
U.S. Department of Energy, Grand
Junction Office, 2597 B 3/4 Road, Grand
Junction, CO 81503
U.S. Department of Energy,
Headquarters, 1000 Independence
Avenue, SW., Washington, DC 20585
U.S. Department of Energy, Idaho
Operations Office, 850 Energy Drive,
Idaho Falls, ID 83404
U.S. Department of Energy, Inhalation
Toxicology Research Institute, P.O. Box
5890, Albuquerque, NM 87185
U.S. Department of Energy, Kansas
City Site Office, 2000 E. 9th Street,
Kansas City, MO 64141–3202
U.S. Department of Energy, Sandia
Site Office, P.O. Box 5400,
Albuquerque, NM 87185–5400
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15:38 Apr 01, 2008
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Harbor Naval Shipyard P.O. Box 128,
Pearl Harbor, HI 96860
U.S. Department of Energy, Naval
Reactors Representative Office,
Portsmouth Naval Shipyard Naval Base
Branch, P.O. Box 2008, Portsmouth, NH
03801–2008
U.S. Department of Energy, Naval
Reactors Representative Office, Puget
Sound Naval Shipyard Substation, P.O.
Box 1A, Bremerton, WA 98314
U.S. Department of Energy, NNSA
Nevada Site Office, P.O. Box 98518, Las
Vegas, NV 89193–98518
U.S. Department of Energy, Nevada
Test Site Mercury, Mercury, NV 89023
U.S. Department of Energy, Oak Ridge
Office, P.O. Box 2001, Oak Ridge, TN
37831
U.S. Department of Energy,
Environmental Management
Consolidated Business Center, 1 Mound
Road, Miamisburg, OH 45342
U.S. Department of Energy, Pacific
Northwest National Laboratory, 902
Battelle Boulevard, P.O. Box 999,
Richland, WA 99352
U.S. Department of Energy, Phoenix
Area Office, P.O. Box 6457, Phoenix, AZ
85005
U.S. Department of Energy, Pittsburgh
Naval Reactors Office, P.O. Box 109,
West Mifflin, PA 15122–0109
U.S. Department of Energy,
Portsmouth Site Office, P.O. Box 700,
Piketon, OH 45661
U.S. Department of Energy, Princeton
Area Office, P.O. Box 102, Princeton, NJ
08542
U.S. Department of Energy,
Radiological and Environmental
Sciences Laboratory, 850 Energy Drive,
Idaho Falls, ID 83402
U.S. Department of Energy, Richland
Operations Office, 825 Jadwin Avenue,
P.O. Box 550, Richland, WA 99352
U.S. Department of Energy,
Rocketdyne—Rockwell Aerospace, 6633
Canoga Avenue, P.O. Box 7922,
Department 056 EA08, Canoga Park, CA
91309–7922
U.S. Department of Energy, Sandia
Site Office, P.O. Box 5800,
Albuquerque, NM 87115
U.S. Department of Energy, Savannah
River Operations Office, P.O. Box A,
Aiken, SC 29801
U.S. Department of Energy,
Schenectady Naval Reactors Office, P.O.
Box 1069, Schenectady, NY 12301
U.S. Department of Energy,
Southeastern Power Administration,
1166 Athens Tech Road, Elberton, GA
30635–4578
U.S. Department of Energy,
Southwestern Power Administration,
Williams Tower One, One West Third
Street, Tulsa, OK 74103
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U.S. Department of Energy, Stanford
Linear Accelerator Center, P.O. Box
4349, Stanford, CA 94309
U.S. Department of Energy, Strategic
Petroleum Reserve Project Office, 900
Commerce Road East, New Orleans, LA
70123
U.S. Department of Energy, Waste
Isolation Pilot Plant, Westinghouse
Electric Company, Waste Isolation
Division, P.O. Box 2078, Carlsbad, NM
88220
U.S. Department of Energy, Weldon
Spring Site Remedial Action Project,
7295 Highway 94 South, St. Charles,
MO 63304
U.S. Department of Energy, West
Valley Nuclear Service Company, Inc.,
10282 Rock Springs Road, P.O. Box 191,
MS: F, West Valley, NY 14171
U.S. Department of Energy, Waste
Isolation Pilot Project Office, P.O. Box
3090, Carlsbad, NM 88221
U.S. Department of Energy, Western
Area Power Administration, P.O. Box
3402, Golden, CO 80401
U.S. Department of Energy,
Westinghouse Electric Corporation,
Bettis Atomic Power Laboratory, Naval
Reactors Facility, P.O. Box 2068, Idaho
Falls, ID 83403–2068
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
U.S. Department of Energy (DOE)
employees including National Nuclear
Security Administration employees, and
contractor employees, and any other
persons having access to certain DOE
facilities.
CATEGORIES OF RECORDS IN THE SYSTEM:
DOE contractor personnel and other
individuals’ radiation exposure records,
social security numbers, and other
records, in connection with registries of
uranium, transuranic, or other elements
encountered in the nuclear industry.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C.
2401 et seq.
PURPOSE(S):
The records are maintained and used
by the Department for the purpose of
monitoring and recording levels of
radiation exposure to individuals
working or visiting DOE facilities.
rmajette on PROD1PC64 with NOTICES2
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use to the
Department of the Navy to monitor
radiation exposure of Naval and other
personnel.
2. A record from this system may be
disclosed as a routine use to the Nuclear
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Jkt 214001
Regulatory Commission to monitor
radiation exposure of DOE and its
contractors and consultants, contractors
from other agencies who have been
exposed to ionizing radiation during
nuclear testing, and to conduct
epidemiological studies of radiation
effects on individuals so identified.
3. A record from this system may be
disclosed to the Department of Defense
for the purpose of identifying DOD and
DOD-contractor personnel exposed to
ionizing radiation during nuclear testing
and for conducting epidemiological
studies of radiation effects on
individuals so identified.
4. A record from this system may be
disclosed as a routine use to contractor
personnel, grantees, and cooperative
agreement holders of components of the
Department of Health and Human
Services, including the National
Institute for Occupational Safety and
Health and the National Center for
Environmental Health of the Centers for
Disease Control and Prevention, and the
Agency for Toxic Substances and
Disease Registry pursuant to a
Memoranda of Understanding between
the Department and the Department of
Health and Human Services or its
components.
5. A record from this system may be
disclosed as a routine use to contractors,
grantees, participants in cooperative
agreements, and collaborating
researchers, or the employees of these
parties, in performance of health studies
or related health or environmental
duties pursuant to their contracts,
grants, and cooperating or collaborating
research agreements. In order to perform
such studies, the Department, its
contractors, grantees, participants in
cooperative agreements, and
collaborating researchers may disclose a
record to Federal, State and local health
and medical agencies or authorities; to
subcontractors in order to determine a
subject’s vital status or cause of death;
to health care providers to verify a
diagnosis or cause of death; or to third
parties to obtain current addresses for
participants in health-related studies,
surveys and surveillance. All recipients
of such records are required to comply
with the Privacy Act, to follow
prescribed measures to protect personal
privacy, and to disclose or use
personally identifiable information only
for the above described research
purposes.
6. A record from this system may be
disclosed as a routine use to members
of DOE advisory committees, the
Department of Health and Human
Services Advisory Committee on
Projects Related to Department of
Energy Facilities and to designated
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18085
employees of Federal, State, or local
government or government-sponsored
entities authorized to provide advice to
the Department concerning health,
safety or environmental issues. All
recipients of such records are required
to comply with the Privacy Act, to
follow prescribed measures to protect
personal privacy, and to disclose or use
personally identifiable information only
for the purpose of providing advice to
the Department or to the Department of
Health and Human Services.
7. A record from this system may be
disclosed to Department of Health and
Human Services, their contractors,
grantees, and cooperative agreement
holders, pursuant to the Energy
Employees Occupational Illness
Compensation Program Act of 2000, to
estimate radiation doses and other
workplace exposures received by
Department of Energy and contractor
employees. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
8. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
9. A record from this system may be
disclosed as a routine use to the
personnel, contractors, grantees, and
cooperative agreement holders of the
Department of Labor, the Department of
Health and Human Services, the
Department of Justice, and other Federal
agencies and their components,
designated by the President to
implement the Federal compensation
program established by the Energy
Employees Occupational Illness
Compensation Program Act, for the
purpose of assisting in the adjudication
or processing of a claim under that Act.
Those provided information under this
routine use are subject to the same
limitations applicable to Department
officers and employees under the
Privacy Act.
10. A record from this system of
records may be disclosed to a member
of Congress submitting a request
involving a constituent when the
constituent has requested assistance
from a member with respect to the
subject matter of record. The member of
Congress must provide a copy of the
constituent’s request for assistance.
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11. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
location where the work is performed.
In accordance with the DOE’s Privacy
Act regulation, proper identification is
required before a request is processed.
STORAGE:
Records may be stored as paper
records, microfilm and electronic
media.
CONTESTING RECORD PROCEDURES:
RETRIEVABILITY:
Same as Notification Procedures
above.
Records may be retrieved by name,
alphanumeric code, and social security
number.
RECORD SOURCE CATEGORIES:
SAFEGUARDS:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
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SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Chief Health, Safety
and Security Officer, Office of Health,
Safety and Security, U.S. Department of
Energy, 1000 Independence Avenue,
SW., Washington, DC 20585.
Field Offices: The Managers and
Directors of the ‘‘System Locations’’
listed above are the records are
maintained are the system managers for
their respective portions of this system.
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The subject individual, accidentincident investigations, film badges,
dosimetry records, and previous
employee records.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
DOE–38
SYSTEM NAME:
Occupational and Industrial Accident
Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy
Headquarters, 1000 Independence
Avenue, SW., Washington, DC 20585
U.S. Department of Energy, Alaska
Power Administration, San Point Way,
NE., Seattle, WA 98115
U.S. Department of Energy, NNSA
Service Center Albuquerque, P.O. Box
5400, Albuquerque, NM 87185–5400
U.S. Department of Energy, Amarillo
Site Office, Pantex Plant, P.O. Box 1086,
Amarillo, TX 79105
U.S. Department of Energy,
Bonneville Power Administration, P.O.
Box 3621, Portland, OR 97208
PO 00000
Frm 00044
Fmt 4701
Sfmt 4703
U.S. Department of Energy, Chicago
Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy,
Carbondale Mining Research Center,
P.O. Box 2587, Carbondale, IL 62901
U.S. Department of Energy, Clinch
River Breeder Reactor Plant Project, P.O.
Box U, Oak Ridge, TN 37830
U.S. Department of Energy, Dayton
Area Office, P.O. Box 66, Miamisburg,
OH 45342
U.S. Department of Energy,
Environmental Management
Consolidated Business Center (EMCBC),
250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202
U.S. Department of Energy,
Environmental Measurements
Laboratory, 376 Hudson Street, New
York, NY 10014
U.S. Department of Energy, Idaho
Operations Office, 850 Energy Drive,
Idaho Falls, ID 83401
U.S. Department of Energy, Idaho
Branch Office, P.O. Box 2469, Idaho
Falls, ID 8340
U.S. Department of Energy, Kansas
City Site Office, 2000 E 95th Street,
Kansas City, MO 64141–3202
U.S. Department of Energy, Knolls
Atomic Power Laboratory, P.O. Box
1072, Schenectady, NY 12301
U.S. Department of Energy, Los
Alamos Site Office, P.O. Box 5800, Los
Alamos, NM 87544
U.S. Department of Energy, National
Energy Technology Laboratory
(Morgantown), P.O. Box 880,
Morgantown, WV 26505
U.S. Department of Energy, National
Energy Technology Laboratory
(Pittsburgh), P.O. Box 10940, Pittsburgh,
PA 1512
U.S. Department of Energy, Naval
Petroleum Reserve, P.O. Box 11,
Tupman, CA 93276
U.S. Department of Energy, Nevada
Test Site, Mercury, NV 89023
U.S. Department of Energy, NNSA
Nevada Site Office, P.O. Box 98518, Las
Vegas, NV 89193–8518
U.S. Department of Energy, Oak Ridge
Office, P.O. Box E, Oak Ridge, TN 37830
U.S. Department of Energy, Pittsburgh
Naval Reactors, P.O. Box 109,
Pittsburgh, PA 15122
U.S. Department of Energy, Puerto
Rico Area Office, P.O. Box BB, San Juan,
PR 00935
U.S. Department of Energy, Richland
Operations Office, P.O. Box 550,
Richland, WA 99352
U.S. Department of Energy, Sandia
Area Office, P. O. Box 5800,
Albuquerque, NM 87115
U.S. Department of Energy, Savannah
River Operations Office, P.O. Box A,
Aiken, SC 29801
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U.S. Department of Energy,
Schenectady Naval Reactors Office, P.O.
Box 1069, Schenectady, NY 12301
U.S. Department of Energy,
Shippingport Branch Office, P. O. Box
11, Shippingport, PA 15077
U.S. Department of Energy,
Southeastern Power Administration,
1166 Athens Tech Road, Elberton, GA
30635–4578
U.S. Department of Energy,
Southwestern Power Administration,
Williams Tower One, One West Third
Street, Tulsa, OK 74103
U.S. Department of Energy, Strategic
Petroleum Reserve, 900 Commerce
Road, East, New Orleans, LA 70123
U.S. Department of Energy, Western
Area Power Administration, P.O. Box
3402, Golden, CO 80401
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Department of Energy (DOE)
including National Nuclear Security
Administration (NNSA) employees,
contractor employees, and any other
persons having access to DOE facilities
who have had accidents on DOE
facilities. Also individuals involved in
accidents with employees or contractor
employees or other persons having
access to DOE facilities.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, social security number,
accident/incident information,
occupational injury and illness
experience, property damage
experience, and motor vehicle
accidents.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301; Department of Energy
Organization Act, including authorities
incorporated by reference in Title III of
the Department of Energy Organization
Act; Federal Tort Claims Act, 28 U.S.C.
2671–2680; Military Personnel and
Civilian Employees Claims Act, 31
U.S.C. 240–243; Executive Order 12009.
PURPOSE(S):
The records are maintained and used
by the Department to monitor and
record information about DOE
employees, contract employees, and
other persons, who have had accidents
on DOE facilities.
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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use to physicians,
the Department of Labor, various State
departments of labor and industry
groups, and contractors who use
information to: (a) Ascertain suitability
of an employee for job assignments with
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regard to health, (b) provide benefits
under Federal programs or contracts,
and (c) maintain a record of
occupational injuries or illnesses and
the performance of regular diagnostic
and treatment services for patients.
2. A record from this system may be
disclosed as a routine use for the
purpose of an investigation, settlement
of claims, or the preparation and
conduct of litigation to (1) persons
representing the Department in the
investigation, settlement or litigation,
and to individuals assisting in such
representation; (2) others involved in
the investigation, settlement, and
litigation, and their representatives and
individuals assisting those
representatives; (3) witnesses, potential
witnesses, or their representatives and
assistants, and any other person who
possesses information pertaining to the
matter, when it is necessary to obtain
information or testimony relevant to the
matter.
3. A record from the system may be
disclosed as a routine use to a federal,
state, or local agency to obtain
information relevant to a Departmental
decision concerning the hiring or
retention of an employee, the issuance
of a security clearance, the letting of a
contract, or the issuance of a license,
grant, or other benefit. The Department
must deem such disclosure to be
compatible with the purpose for which
the Department collected the
information.
4. A record from this system may be
disclosed to a federal agency to facilitate
the requesting agency’s decision
concerning the hiring or retention of an
employee, the issuance of a security
clearance, the reporting of an
investigation of an employee, the letting
of a contract, or the issuance of a
license, grant, or other benefit, to the
extent that the information is relevant
and necessary to the requesting agency’s
decision on the matter. The Department
must deem such disclosure to be
compatible with the purpose for which
the Department collected the
information.
5. A record from this system may be
disclosed as a routine use in court or
administrative proceedings to the
tribunals, counsel, other parties,
witnesses, and the public (in publicly
available pleadings, filings or discussion
in open court) when such disclosure: (1)
Is relevant to, and necessary for, the
proceeding; (2) is compatible with the
purpose for which the Department
collected the records; and (3) the
proceedings involve:
(a) The Department, its predecessor
agencies, current or former contractors
of the Department, or other United
PO 00000
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Fmt 4701
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18087
States Government agencies and their
components, or
(b) A current or former employee of
the Department and its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, who is acting in an official
capacity, or in any individual capacity
where the Department or other United
States Government agency has agreed to
represent the employee.
6. A record from the system may be
disclosed as a routine use to the
appropriate local, state or federal agency
when records alone or in conjunction
with other information, indicate a
violation or potential violation of law
whether civil, criminal, or regulatory in
nature, and whether arising by general
statute or particular program pursuant
thereto.
7. A record from this system of
records may be disclosed to foreign
governments or international
organizations in accordance with
treaties, international conventions, or
executive agreements.
8. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
9. A record from this system of
records may be disclosed to a member
of Congress submitting a request
involving a constituent when the
constituent has requested assistance
from the member with respect to the
subject matter of the record. The
member of Congress must provide a
copy of the constituent’s request for
assistance.
10. A record from this system may be
disclosed as a routine use to DOE
contractor personnel, grantees, and
cooperative agreement holders of
components of the Department of Health
and Human Services, including the
National Institute for Occupational
Safety and Health, the National Center
for Environmental Health of the Center
for Disease Control and Prevention, and
the Agency for Toxic Substances and
Disease Registry when conducting
epidemiological studies, or public
health activities as required by law
performed and pursuant to a
Memorandum of Understanding
between the Department of Health and
Human Services or its components.
Those provided information under this
routine use are subject to the same
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limitations applicable to Department
officers and employees under the
Privacy Act.
11. A record from this system may be
disclosed as a routine use to contractors,
grantees, participants in cooperative
agreements, and collaborating
researchers, or the employees of these
parties, when conducting health studies
or related health or environmental
duties pursuant to their contracts,
grants, and cooperating or collaborating
research agreements. In order to conduct
the studies, the Department, its
contractors, grantees, participants in
cooperative agreements, and
collaborating researchers may disclose a
record to federal, state and local health
and medical agencies or authorities; to
subcontractors in order to determine a
subject’s vital status or cause of death;
to health care providers to verify a
diagnosis or cause of death; or to third
parties to obtain current addresses for
participants in health-related studies,
surveys and surveillances. All recipients
of such records are required to comply
with the Privacy Act, to follow
prescribed measures to protect personal
privacy, and to disclose or use
personally identifiable information only
for the above described research
purpose. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
12. A record from this system of
records may be disclosed to members of
DOE advisory committees, the
Department of Health and Human
Services Advisory Committee on Project
Related to Department of Energy
Facilities and to designated employees
of Federal, State, or local government or
government-sponsored entities
authorized to provide advice to the
Department concerning health, safety, or
environmental issues. Those provided
information under this routine use are
subject to the same limitations
applicable to Department officers and
employees under the Privacy Act.
13. A record from this system may be
disclosed as a routine use to the
personnel, contractors, grantees, and
cooperative agreement holders of the
Department of Labor, the Department of
Health and Human Services, the
Department of Justice, and other Federal
agencies and their components,
designated by the President to
implement the Federal compensation
program established by the Energy
Employees Occupational Illness
Compensation Program Act, for the
purpose of assisting in the adjudication
or processing of a claim under that Act.
Those provided information under this
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15:38 Apr 01, 2008
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routine use are subject to the same
limitations applicable to Department
officers and employees under the
Privacy Act.
14. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise,
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
of this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper
records, microfilm, and electronic
media.
RETRIEVABILITY:
Records may be retrieved by name
and social security number.
SAFEGUARDS:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Passwords are
known only by the system manager.
Access is limited to those whose official
duties require access to the records.
RETENTION AND DISPOSAL:
SYSTEM MANAGER(S) AND ADDRESS:
Fmt 4701
Sfmt 4703
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
location where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures
above.
RECORD SOURCE CATEGORIES:
The individual who is the subject of
the record, physicians, medical
institutions, Office of Workers
Compensation Programs, military
retired pay system records, Federal
civilian retirement systems, retirement
life insurance and health benefits
records system of the Office of
Personnel Management, and the
personnel management records systems
of the Office of Personnel Management.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
DOE–41
SYSTEM NAME:
Legal Files (Claims, Litigation,
Criminal Violations, Patents, and
Others).
SECURITY CLASSIFICATION:
Headquarters: Chief, Health, Safety
and Security Officer, Office of Health,
Safety and Security, U.S. Department of
Energy, 1000 Independence Avenue,
SW., Washington, DC 20585.
Field Offices: The Managers and
Directors of field locations listed above
under ‘‘System Location(s)’’ are the
Frm 00046
NOTIFICATION PROCEDURES:
None.
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
PO 00000
system managers for their respective
portions of this system.
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy
Headquarters, 1000 Independence
Avenue, SW., Washington, DC 20585
U.S. Department of Energy, Alaska
Power Administration, Federal Records
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Center, San Point Way, NE., Seattle, WA
98115
U.S. Department of Energy, NNSA
Service Center Albuquerque, P.O. Box
5400, Albuquerque, NM 87115
U.S. Department of Energy,
Bartlesville Energy Technology Center,
P.O. Box 1398, Bartlesville, OK 74003
U.S. Department of Energy,
Bonneville Power Administration, P.O.
Box 3621, Portland, OR 97208
U.S. Department of Energy, Chicago
Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Grand
Forks Energy Technology Center, P.O.
Box 8213, University Station, Grand
Forks, ND 58201
U.S. Department of Energy, Idaho
Operations Office, 850 Energy Drive,
Idaho Falls, ID 83401
U.S. Department of Energy, Los
Alamos Site Office, 528 35th Street, Los
Alamos, NM 87544
U.S. Department of Energy, National
Energy Technology Laboratory
(Morgantown), P.O. Box 880, Morgan
town, WV 26505
U.S. Department of Energy, National
Energy Technology Laboratory
(Pittsburgh), P.O. Box 10940, Pittsburgh,
PA 15122
U.S. Department of Energy, NNSA
Nevada Site Office, P.O. Box 98518, Las
Vegas, NV 8913–8518
U.S. Department of Energy, Oak Ridge
Office, P.O. Box E, Oak Ridge, TN 37830
U.S. Department of Energy, Pittsburgh
Naval Reactors, P.O. Box 109,
Pittsburgh, PA 15122
U.S. Department of Energy, Richland
Operations Office, P.O. Box 550,
Richland, WA 99352
U.S. Department of Energy, Savannah
River Operations Office, P.O. Box A,
Aiken, SC 29801
U.S. Department of Energy,
Schenectady Naval Reactors Office, P.O.
Box 1069, Schenectady, NY 12301
U.S. Department of Energy,
Southeastern Power Administration,
1166 Athens Tech Road, Elberton, GA
30635–4578
U.S. Department of Energy,
Southwestern Power Administration,
Williams Tower One, One West Third
Street, Tulsa, OK 74103
U.S. Department of Energy, Western
Area Power Administration, P.O. Box
3402, Golden, CO 80401
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CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
All persons identified in files
maintained by the Office of General
Counsel, which includes attorneys at all
DOE offices including National Nuclear
Security Administration (NNSA), from
which information is retrieved by name
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or other personal identifier, including:
litigants and other claimants against the
Department and its contractors asserting
matters including, but not limited to,
personal injury, property damage or
infringement (including intellectual
property), contract violation and harms
resulting from employer-employee
relationships; persons who are the
subjects of claims by the DOE, such as
persons who may have violated criminal
laws, DOE regulations and contracts
with the DOE and persons against
whom the DOE considered asserting
such claims; DOE’s contractors and
potential contractors; persons holding
copyrights and issued patents pertaining
to the DOE’s activities; DOE employees,
subject to garnishment or assignments;
and DOE employees and contractor
employees who use Alternative Dispute
Resolution (ADR).
CATEGORIES OF RECORDS IN THE SYSTEM:
Records concerning legal matters
include, but are not limited to,
documents pertaining to: (1) Litigation
and all other claims against, and by, the
DOE and its contractors, which have
been assigned to the Office of General
Counsel; (2) DOE contracts; (3) issued
patents and copyright matters; (4)
records pertaining ADR. Litigation and
claim records may, among others,
include correspondence, pleadings such
as complaints, answers, and motions;
depositions, court orders and briefs.
Records in this system also may include
accident reports, inspection reports,
investigation reports, audit reports,
personnel files, contracts, consultant
agreements, reports pertaining to
criminal matters of interest to the DOE,
Personnel Security Review Board
documents, medical records,
photographs, telephone records, patents
and related documents, correspondence,
and memoranda.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C.
2401 et seq.
PURPOSE(S):
The records are maintained and used
by the Department to settle claims and
prepare for litigation and resolve
disputes.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use for the
purpose of an investigation, settlement
of claims, or the preparation and
conduct of litigation to: (1) A person
representing the Department in the
investigation, settlement or litigation,
and to individuals assisting in such
PO 00000
Frm 00047
Fmt 4701
Sfmt 4703
18089
representation; (2) others involved in
the investigation, settlement, and
litigation, and their representatives and
individuals assisting those
representatives; (3) a witness, potential
witness, or their representatives and
assistants, and any other person who
possesses information pertaining to the
matter, when it is necessary to obtain
information or testimony relevant to the
matter.
2. A record from this system may be
disclosed as a routine use in court or
administrative proceedings to the
tribunals, counsel, other parties,
witnesses, and the public (in publicly
available pleadings, filings or discussion
in open court) when such disclosure: (1)
Is relevant to, and necessary for, the
proceeding; (2) is compatible with the
purpose for which the Department
collected the records; and (3) the
proceedings involve:
(a) The Department, its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, or
(b) A current or former employee of
the Department and its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, who is acting in an official
capacity, or in any individual capacity
where the Department or other United
States Government agency has agreed to
represent the employee.
3. A record from the system may be
disclosed as a routine use to a federal,
state, or local agency to obtain
information relevant to a Departmental
decision concerning the hiring or
retention of an employee, the issuance
of a security clearance, the letting of a
contract, or the issuance of a license,
grant, or other benefit. The Department
must deem such disclosure to be
compatible with the purpose for which
the Department collected the
information.
4. A record from this system may be
disclosed to a federal agency to facilitate
the requesting agency’s decision
concerning the hiring or retention of an
employee, the issuance of a security
clearance, the reporting of an
investigation of an employee, the letting
of a contract, or the issuance of a
license, grant, or other benefit, to the
extent that the information is relevant
and necessary to the requesting agency’s
decision on the matter. The Department
must deem such disclosure to be
compatible with the purpose for which
the Department collected the
information.
5. A record from the system may be
disclosed as a routine use to the
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appropriate local, state or federal agency
when records alone or in conjunction
with other information, indicates a
violation or potential violation of law
whether civil, criminal, or regulatory in
nature, and whether arising by general
statute or particular program pursuant
thereto.
6. A record from this system of
records may be disclosed to a member
of Congress submitting a request
involving the constituent when the
constituent has requested assistance
from the member with respect to the
subject matter of the record. The
member of Congress must provide a
copy of the constituent’s request for
assistance.
7. A record from this system of
records may be disclosed to foreign
governments or international
organizations in accordance with
treaties, international conventions, or
executive agreements.
8. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
9. A record from this system may be
disclosed as a routine use to the
personnel, contractors, grantees, and
cooperative agreement holders of the
Department of Labor, the Department of
Health and Human Services, the
Department of Justice, and other Federal
agencies and their components,
designated by the President to
implement the Federal compensation
program established by the Energy
Employees Occupational Illness
Compensation Program Act, for the
purpose of assisting in the adjudication
or processing of a claim under that Act.
Those provided information under this
routine use are subject to the same
limitations applicable to Department
officers and employees under the
Privacy Act.
10. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
of this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
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15:38 Apr 01, 2008
Jkt 214001
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Records may be stored as paper
records and electronic media.
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
Records may be retrieved by name,
case name, claim name, or assigned
identifying number.
SAFEGUARDS:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
Headquarters: Deputy General
Counsel, Office of the General Counsel,
U.S. Department of Energy, 1000
Independence Avenue, SW.,
Washington, DC 20585.
Field Offices: The Chief Counsels of
the ‘‘System Locations’’ listed above are
the system managers for their respective
portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
Sfmt 4703
Subject individuals, inspection
reports, other agencies, Office of General
Counsel attorneys, other agency officers
and staff, contractors, investigators, and
auditors.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
This system is exempt under
subsection (k)(1), (k)(2), and (k)(5) of the
Privacy Act, to the extent that
information within the System meets
the criteria of those subsections of the
Act. Such information has been
exempted from the provisions of
subsections (c)(3), (d), and (e)(1) of the
Act; see the DOE Privacy Act regulation
at Title 10, Code of Federal Regulations,
Part 1008.
DOE–43
SYSTEM NAME:
Personnel Security Files.
SYSTEM MANAGER(S) AND ADDRESS:
Fmt 4701
Same as Notification Procedures
above.
RECORD SOURCE CATEGORIES:
RETRIEVABILITY:
Frm 00048
RECORDS ACCESS PROCEDURES:
CONTESTING RECORD PROCEDURES:
STORAGE:
PO 00000
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
SECURITY CLASSIFICATION:
Unclassified and classified.
SYSTEM LOCATION(S):
U.S. Department of Energy,
Headquarters, 1000 Independence
Avenue, SW., Washington, DC 20585
U.S. Department of Energy, NNSA
Service Center Albuquerque, P.O. Box
5400, Albuquerque, NM 87185–5400
U.S. Department of Energy, Chicago
Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Idaho
Operations Office, 850 Energy Drive,
Idaho Falls, ID 83401
U.S. Department of Energy, NNSA
Nevada Site Office, P.O. Box 98518, Las
Vegas, NV 89193–8518
U.S. Department of Energy, Oak Ridge
Office, P.O. Box 2001, Oak Ridge, TN
37831
U.S. Department of Energy, Pittsburgh
Naval Reactors Office, P.O. Box 109,
West Mifflin, PA 15122–0109
U.S. Department of Energy, Richland
Operations Office, 825 Jadwin Avenue,
P.O. Box 550, Richland, WA 99352
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U.S. Department of Energy, Savannah
River Operations Office, P.O. Box A,
Aiken, SC 29801
U.S. Department of Energy,
Schenectady Naval Reactors Office, P.O.
Box 1069, Schenectady, NY 12301
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Applicants for Department of Energy
(DOE) including National Nuclear
Security Administration (NNSA)
employment; DOE employees including
assignees and detailees, agents and
consultants with the DOE, DOE
contractors and subcontractors, and
DOE access permittees processed for
DOE access authorizations for access to
classified matter or special nuclear
materials; other Federal agency
contractor and subcontractor applicants
for employment, and their employees,
detailees, agents, and consultants
processed for DOE access
authorizations; and other individuals
processed for DOE access authorizations
as determined by the Secretary.
rmajette on PROD1PC64 with NOTICES2
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, date and place of birth, social
security number, citizenship status,
grade, organization, employer(s), initial
investigation and reinvestigation
history; and access authorization
history; the formal request(s) and
justification(s) for access authorization
processing; security forms, fingerprint
cards, and acknowledgments completed
by the individual for both the initial
investigation and reinvestigation; results
of pre-employment checks (if required);
request(s) and approval(s) for issuance
of a security badge(s); report of
investigation provided by an agency
which has previously conducted an
investigation of the individual for
employment or security clearance
purposes; approvals for classified visits;
photographs; security infraction reports;
security termination statement(s),
foreign travel document; letters of
interrogatory, personnel security
interview transcripts or summaries,
and/or audio tapes of the interviews,
and evaluations of the interviews;
reports of hospitalization or treatment
for a mental condition or substance
abuse, including information provided
by an Employee Assistance Program
provider; reports of DOE-sponsored
mental evaluations conducted by
competent medical authorities; reports
of security violations; public record
information to include law enforcement,
financial, divorce, bankruptcy, name
change and other court information or
reports and copies of information
appearing in the media; security
advisory letters; information concerning
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15:38 Apr 01, 2008
Jkt 214001
citizenship status, foreign contacts, and
spouse and/or individual(s) with whom
the individual resides; administrative
review processing data; justifications for
participation in sensitive DOE activities
and/or for Sensitive Compartmented
Information access approval; results of
required testing for participation in
sensitive DOE activities; documents
concerning Interim Access
Authorization processing or processing
under Section 145b of the Atomic
Energy Act of 1954, as amended; written
evaluations of reported derogatory
information; credit check results; copies
of correspondence to and from the
individual concerning the items above
and copies of inter- and intra-agency
correspondence concerning the items
above; and any other material relevant
to the individual’s DOE access
authorization or special authorization
eligibility or processing and, for DOE
employees, suitability for Federal
employment.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
et seq.; 10 CFR Part 710, Subpart A;
Executive Orders 10450 and 12968; 5
CFR Part 732; DOE O 474.4 Safeguards
and Security Program of 8–26–05; DOE
M 470.4–5, Personnel Security, of 08–
26–05 and Director of Central
Intelligence Directive 6/14 of 6–20–00.
PURPOSE(S):
The records are maintained and used
by the Department as an official record
of all information gathered and
evaluated to determine an individual’s
initial and continued DOE access
authorization eligibility and, if
applicable, an individual’s eligibility for
participation in DOE sensitive activities
or for access to Sensitive
Compartmented Information.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use to competent
medical authority who, under a formal
agreement for payment of services with
the local DOE personnel security
element, conducts evaluations under
Title 10, Code of Federal Regulations,
Part 710, to determine whether an
individual has an illness or mental
condition of a nature which causes, or
may cause, a significant defect in
judgment or reliability, or is alcohol
dependent or suffering from alcohol
abuse.
2. A record from the system may be
disclosed as a routine use to a federal,
state, or local agency to obtain
information relevant to a Departmental
PO 00000
Frm 00049
Fmt 4701
Sfmt 4703
18091
decision concerning the hiring or
retention of an employee, the issuance
of a security clearance, the letting of a
contract, or the issuance of a license,
grant, or other benefit. The Department
must deem such disclosure to be
compatible with the purpose for which
the Department collected the
information.
3. A record from this system may be
disclosed to a federal agency to facilitate
the requesting agency’s decision
concerning the hiring or retention of an
employee, the issuance of a security
clearance, the reporting of an
investigation of an employee, the letting
of a contract, or the issuance of a
license, grant, or other benefit, to the
extent that the information is relevant
and necessary to the requesting agency’s
decision on the matter. The Department
must deem such disclosure to be
compatible with the purpose for which
the Department collected the
information.
4. A record from the system may be
disclosed as a routine use to the
appropriate local, state or federal agency
when records alone or in conjunction
with other information, indicates a
violation or potential violation of law
whether civil, criminal, or regulatory in
nature, and whether arising by general
statute or particular program pursuant
thereto.
5. A record from this system of
records may be disclosed to a member
of Congress submitting a request
involving the constituent when the
constituent has requested assistance
from the member with respect to the
subject matter of the record. The
member of Congress must provide a
copy of the constituent’s request for
assistance.
6. A record from this system of
records may be disclosed to foreign
governments or international
organizations in accordance with
treaties, international conventions, or
executive agreements.
7. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
8. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
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suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING AND
DISPOSING OF RECORDS IN THE SYSTEM:
Records may be retrieved by name
and assigned DOE file number
(alphanumeric code).
SAFEGUARDS:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Office of
Security Operations, U.S. Department of
Energy, 1000 Independence Avenue,
SW., Washington, DC 20585
Field Offices: The Managers of the
‘‘System Locations’’ listed above are the
system managers for their respective
portions of this system.
rmajette on PROD1PC64 with NOTICES2
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
Documents completed and/or
furnished by subject; Department of
Energy; Office of Personnel
Management; Federal Bureau of
Investigation; Defense Security Service;
medical professionals; and confidential
sources.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
This system is exempt under
subsection (k)(1), (k)(2), and (k)(5) of the
Privacy Act to the extent that
information within the System meets
the criteria of those subsections of the
Act. Such information has been
exempted from the provisions of
subsections (c)(3), (d), and (e)(1) of the
Act. See the Department’s Privacy Act
regulation at Title 10, Code of Federal
Regulations, Part 1008.
DOE–44
SYSTEM NAME:
Special Access Authorization for
Categories of Classified Information.
Classified.
SYSTEM LOCATION(S):
U.S. Department of Energy,
Headquarters, 1000 Independence
Avenue, SW., Washington, DC 20585
U.S. Department of Energy, NNSA
Service Center Albuquerque, P.O. Box
5400, Albuquerque, NM 87185–5400
U.S. Department of Energy, Amarillo
Site Office, Highway 60 FM2373,
Amarillo, TX 79120
U.S. Department of Energy, Idaho
Operations Office, 850 Energy Drive,
Idaho Falls, ID 83401
U.S. Department of Energy, Kansas
City Site Office, 2000 E. 95th Street,
Kansas City, MO 64141–3202
Frm 00050
Fmt 4701
Sfmt 4703
Current and former Department of
Energy (DOE) and National Nuclear
Security Administration employees,
current and former DOE contractor
employees, and employees of other
Federal agencies authorized access to
special categories of classified
information and compartmentalized
DOE facilities and/or areas.
CATEGORIES OF RECORDS IN THE SYSTEM:
Names of individuals, social security
numbers, letters and memoranda, and
status reports relating to authorized
access to special categories of classified
information and compartmentalized
DOE facilities and/or areas.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101; 50 U.S.C. 2401; 5
U.S.C. 301; Atomic Energy Act of 1954,
as amended; Department of Energy
Organization Act, including authorities
incorporated by reference in Title of the
Department of Energy Organization Act;
DOE M 471.2–4, Executive Order 12333;
Executive Order 12968; Federal
Personnel Manual, Chapters 731 and
736.
PURPOSE(S):
SECURITY CLASSIFICATION:
PO 00000
U.S. Department of Energy, Los
Alamos Site Office, 528 35th Street, Los
Alamos, NM 87544
U.S. Department of Energy, NNSA
Nevada Site Office, P.O. Box 98518, Las
Vegas, NV 89193–8518
U.S. Department of Energy, Oak Ridge
Office, P.O. Box 2001, Oak Ridge, TN
37831
U.S. Department of Energy, Richland
Operations Office, 825 Jadwin Avenue,
P.O. Box 550, Richland, WA 99352
U.S. Department of Energy, Sandia
Site Office, 1515 Eubank Avenue,
Albuquerque, NM 87123
U.S. Department of Energy, Savannah
River Operations Office, P.O. Box A,
Aiken, SC 29801
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
RECORD SOURCE CATEGORIES:
RETRIEVABILITY:
Jkt 214001
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with DOE’s Privacy Act
regulation, proper identification is
required before a request is processed.
Same as Notification Procedures
above.
A record may be stored as paper
records, microfiche, and electronic
media.
15:38 Apr 01, 2008
RECORDS ACCESS PROCEDURES:
CONTESTING RECORD PROCEDURES:
STORAGE:
VerDate Aug<31>2005
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
The records are maintained and used
by DOE to verify individuals who are
authorized access to special categories
of classified information and
compartmentalized DOE facilities and/
or areas.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
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same limitations applicable to
Department officers and employees
under the Privacy Act.
2. A record from this system may be
disclosed as a routine use to other
federal agencies or departments for
determining individuals who have
access to classified information
generated by these agencies.
3. A record from the system may be
disclosed as a routine use to the
appropriate local, state or federal agency
when records alone or in conjunction
with other information, indicates a
violation or potential violation of law
whether civil, criminal, or regulatory in
nature, and whether arising by general
statute or particular program pursuant
thereto.
4. A record from this system may be
disclosed as a routine use to a member
of Congress submitting a request
involving a constituent when the
constituent has requested assistance
from the member of Congress with
respect to the subject matter of the
record. The member of Congress must
provide a copy of the constituent’s
request for assistance.
5. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
A record may be stored as paper
records, microfiche, and electronic
media.
rmajette on PROD1PC64 with NOTICES2
Paper records and microfiche are
maintained in locked General Services
Administration approved security
containers. Electronic records are
Headquarters: Director, Office of
Security Operations, U.S. Department of
Energy, 1000 Independence Avenue,
SW., Washington, DC 20585
Field Offices: The Managers of the
‘‘System Locations’’ listed above are the
system managers for their respective
portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or an Area Office,
the request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office location(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with DOE’s Privacy Act
regulation, proper identification is
required before a request is processed.
The subject individual, present and
former DOE employees and contractor
employees; publicly available material;
other agencies within the Intelligence
Community; other offices and elements
PO 00000
Frm 00051
Fmt 4701
Sfmt 4703
within DOE; and other Federal agencies
and official records.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
This system is exempt under
subsection (k)(1) of the Privacy Act to
the extent that information within the
System meets the criteria of those
subsections of the Act. Such
information has been exempted from the
provisions of subsections (c)(3),and
(e)(1) of the Act. See the Department’s
Privacy Act regulation at Title 10, Code
of Federal Regulations, Part 1008.
DOE–45
SYSTEM NAME:
SYSTEM MANAGER(S) AND ADDRESS:
RECORD SOURCE CATEGORIES:
SAFEGUARDS:
Jkt 214001
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
Same as Notification Procedures
above.
Records may be retrieved by name.
15:38 Apr 01, 2008
RETENTION AND DISPOSAL:
CONTESTING RECORD PROCEDURES:
RETRIEVABILITY:
VerDate Aug<31>2005
controlled through established DOE
computer center procedures (personnel
screening and physical security), and
they are locked in General Services
Administration approved security
containers. Access is limited to those
whose official duties require access to
the records on a strict need-to-know
basis.
18093
Weapon Data Access Control System
(WDACS).
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
Headquarters: U.S. Department of
Energy, 1000 Independence Avenue,
SW., Washington, DC 20585
U.S. Department of Energy,
Albuquerque, P.O. Box 5400,
Albuquerque, NM 87185–5400
U.S. Department of Energy, Amarillo
Site Office, P.O. Box 30030, Amarillo,
TX 79120–0030
U.S. Department of Energy, The Office
of Kansas City Site Operations, P.O. Box
410202, Kansas City, MO 64141–0202
U.S. Department of Energy,
Miamisburg Area Office, P.O. Box 66,
Miamisburg, OH 45342–0066
U.S. Department of Energy, NNSA
Nevada Site Office, P.O. Box 98518, Las
Vegas, NV 89193–8518
U.S. Department of Energy, Oak Ridge
Office, P.O. Box 2001, Oak Ridge, TN
37831
U.S. Department of Energy, Office of
Scientific and Technical Information,
P.O. Box 62, Oak Ridge, TN 37831
U.S. Department of Energy, Sandia
Site Office, Albuquerque, P.O. Box
5800, Albuquerque, NM 87185–5800
U.S. Department of Energy, Sandia
Site Office, P.O. Box 969, Livermore, CA
94551–0969
U.S. Department of Energy, Sandia
Site Office, Tonopah Test Range, P.O.
Box 871, Tonopah, NV 89049
U.S. Department of Energy, Savannah
River Operations Office, P.O. Box A,
Aiken, SC 29808
U.S. Department of Energy, University
of California, Livermore Site Office,
7000 East Avenue, P.O. Box 808,
Livermore, CA 94550
U.S. Department of Energy, University
of California, Los Alamos National
Laboratory, P.O. Box 1663, Los Alamos,
NM 87545
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CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Department of Energy (DOE)
including National Nuclear Security
Administration, Department of Defense
(DOD), and other Government agency
employees, contractors, and consultants
requiring access to classified weapons
information and/or DOE nuclear
weapons program facilities.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, social security number, date of
birth, citizenship, employer, type of
clearance, number and date of
clearance, categories of information
requested and authorized, locations to
be visited and dates of visit, purpose of
visit, point of contact, Government
agency certifying need-to-know, and
classified mail/shipping addresses.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C.
2401 et seq.
The records are maintained by the
Department to document all persons
who have been authorized access to
nuclear weapon information through a
visit to one of the DOE Nuclear
Weapons Complex facilities or to
receive classified data via a classified
mail/shipping channel.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
rmajette on PROD1PC64 with NOTICES2
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as microfiche,
paper records, or electronic media.
RETRIEVABILITY:
Records may be retrieved by social
security number and name.
SAFEGUARDS:
PURPOSE(S):
1. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
2. A record from this system may be
disclosed as a routine use to a member
of Congress submitting a request
involving a constituent when the
constituent has requested assistance
from the member of Congress with
respect to the subject matter of the
record. The member of Congress must
provide a copy of the constituent’s
request for assistance.
3. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
VerDate Aug<31>2005
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
15:38 Apr 01, 2008
Jkt 214001
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Deputy Administrator,
NNSA, U.S. Department of Energy, 1000
Independence Avenue, SW.,
Washington, DC 20585.
Field Offices: The Managers and
Directors of the ‘‘System Locations’’
listed above are the system managers for
their respective portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by a
Laboratory, Site or an Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
PO 00000
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Fmt 4701
Sfmt 4703
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with the Privacy Act
regulation, proper identification is
required before a request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures
above.
RECORD SOURCE CATEGORIES:
The individuals, DOE, DOD, and
other Government agencies, and their
contractors.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
DOE–46
SYSTEM NAME:
Administrative Review Files.
SECURITY CLASSIFICATION:
Unclassified and classified.
SYSTEM LOCATION(S):
U.S. Department of Energy,
Headquarters, 1000 Independence
Avenue, SW., Washington, DC 20585
U.S. Department of Energy, NNSA
Service Center Albuquerque, P.O. Box
5400, Albuquerque, NM 87185–5400
U.S. Department of Energy, Chicago
Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Idaho
Operations Office, 850 Energy Drive,
Idaho Falls, ID 83401
U.S. Department of Energy, NNSA
Nevada Site Office, P.O. Box 98518, Las
Vegas, NV 89193–8518
U.S. Department of Energy, Oak Ridge
Office, P.O. Box 2001, Oak Ridge, TN
37831
U.S. Department of Energy, Pittsburgh
Naval Reactors Office, P.O. Box 109,
West Mifflin, PA 15122–0109
U.S. Department of Energy, Richland
Operations Office, 825 Jadwin Avenue,
P.O. Box 550, Richland, WA 99352
U.S. Department of Energy, Savannah
River Operations Office, P.O. Box A,
Aiken, SC 29801
U.S. Department of Energy,
Schenectady Naval Reactors Office, P.O.
Box 1069, Schenectady, NY 12301–1069
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals processed for or granted
DOE access authorization who are
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subsequently processed under 10, CFR
Part 710 for denial or revocation of
access authorization. These individuals
may be applicants for employment;
employees including assignees and
detailees; agents, and consultants with
the DOE including National Nuclear
Security Administration (NNSA); DOE
and NNSA contractors and
subcontractors, and DOE access
permittees. Other Federal agencies’
applicants for employment, and their
employees, assignees, detailees, agents,
consultants, contractors, and
subcontractors. Other individuals as
determined by the Secretary of Energy.
CATEGORIES OF RECORDS IN THE SYSTEM:
Transcript of the hearing convened
under 10 CFR Part 710 procedures
(when an individual does not avail
himself/herself of the right to a hearing
under 10 CFR Part 710 procedures, his/
her DOE Personnel Security File [see
DOE–43, Personnel Security File]
becomes the basis of the administrative
record); exhibits submitted by the DOE
and the respondent to the Hearing
Officer for inclusion in the
administrative record; the Hearing
Officer’s opinion; decisions rendered by
the Manager, Chief, Health, Safety, and
Security Officer, and/or the Appeal
Panel; evidence submitted by the DOE
or the respondent subsequent to the
closing of the administrative record;
correspondence to and from the
individual (and his/her counsel or
representative) related to the conduct of
proceedings; intra-agency
correspondence related to the conduct
of proceedings; and information
concerning reconsideration of the case.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
et seq.; 10 CFR Part 710, Subpart A;
Executive Order 12968; DOE O 470.4,
Safeguards and Security Program, of 8–
26–05, and DOE M 470.4–5, Personnel
Security, of 08–26–05.
PURPOSE(S):
The records are maintained and used
by the Department to maintain an
official administrative record of 10 CFR
Part 710 proceedings that are conducted
to determine an individual’s DOE access
authorization eligibility.
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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSE OF SUCH USES:
1. A record from this system may be
disclosed to competent medical
authority who, under a formal
agreement for payment of services with
the local DOE personnel security
element, conducts evaluations under
Title 10, Code of Federal Regulations,
VerDate Aug<31>2005
15:38 Apr 01, 2008
Jkt 214001
Part 710, to determine whether an
individual has an illness or mental
condition of a nature that causes, or may
cause, a significant defect in judgment
or reliability, or is alcohol dependent or
suffering from alcohol abuse.
2. A record from the system may be
disclosed as a routine use to a federal,
state, or local agency to obtain
information relevant to a Departmental
decision concerning the hiring or
retention of an employee, the issuance
of an access authorization, the letting of
a contract, or the issuance of a license,
grant, or other benefit. The Department
must deem such disclosure to be
compatible with the purpose for which
the Department collected the
information.
3. A record from this system of
records may be disclosed to a federal
agency to facilitate the requesting
agency’s decision concerning the hiring
or retention of an employee, the
issuance of a security clearance, the
reporting of an investigation of an
employee, the letting of a contract, or
the issuance of a license, grant, or other
benefit, to the extent that the
information is relevant and necessary to
the requesting agency’s decision on the
matter. The Department must deem
such disclosure to be compatible with
the purpose for which the Department
collected the information.
4. A record from the system may be
disclosed as a routine use to the
appropriate local, state or federal agency
when records alone or in conjunction
with other information, indicates a
violation or potential violation of law
whether civil, criminal, or regulatory in
nature, and whether arising by general
statute or particular program pursuant
thereto.
5. A record from this system of
records may be disclosed to a member
of Congress submitting a request
involving the constituent when the
constituent has requested assistance
from the member with respect to the
subject matter of the record. The
member of Congress must provide a
copy of the constituent’s request for
assistance.
6. A record from this system of
records may be disclosed to foreign
governments or international
organizations in accordance with
treaties, international conventions, or
executive agreements.
7. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
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Fmt 4701
Sfmt 4703
18095
same limitations applicable to
Department officers and employees
under the Privacy Act.
8. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES OR STORING,
RETRIEVING, ACCESSING, RETAINING AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper
records, audio tape, video tape,
microfiche and electronic media.
RETRIEVABILITY:
Records may be retrieved by name
and assigned DOE file number.
SAFEGUARDS:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Office of
Security Operations, U.S. Department of
Energy, 1000 Independence Avenue,
SW., Washington, DC 20585
Field Offices: The Managers of the
‘‘System Locations’’ listed above are the
system managers for their respective
portions of the system.
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Federal Register / Vol. 73, No. 64 / Wednesday, April 2, 2008 / Notices
NOTIFICATION PROCEDURES:
The individual’s Personnel Security
File, and DOE staff.
U.S. Department of Energy, Amarillo
Site Office, Highway 60 FM2373,
Amarillo, TX 79120
U.S. Department of Energy, Carlsbad
Field Office, 4021 National Parks
Highway, Carlsbad, NM 88220
U.S. Department of Energy, Chicago
Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Idaho
Operations Office, 850 Energy Drive,
Idaho Falls, ID 83401
U.S. Department of Energy, Kansas
City Site Office, 2000 E. 95th Street,
Kansas City, MO 64141–3202
U.S. Department of Energy, NNSA
Nevada Site Office, P.O. Box 98518, Las
Vegas, NV 89193–8518
U.S. Department of Energy, Los
Alamos Site Office, 528 35th Street, Los
Alamos, NM 87544
U.S. Department of Energy, Oak Ridge
Office, P.O. Box 2001, Oak Ridge, TN
37831
U.S. Department of Energy, Pittsburgh
Naval Reactors Office, P.O. Box 109,
West Mifflin, PA 15122–0109
U.S. Department of Energy, Richland
Operations Office, 825 Jadwin Avenue,
P.O. Box 550, Richland, WA 99352
U.S. Department of Energy, Savannah
River Operations Office, P.O. Box A,
Aiken, SC 29801
U.S. Department of Energy, Sandia
Site Office, Pennsylvania & H Street,
Albuquerque, NM 87185–5400
U.S. Department of Energy,
Schenectady Naval Reactors, P.O. Box
1069, Schenectady, NY 12301
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
This system is exempt under
subsections (k)(1), (k)(2), and (k)(5) of
the Privacy Act, to the extent that
information within the System meets
the criteria of those subsections of the
Act. Such information has been
exempted from the provisions of
subsections (c)(3), (d), and (e)(1) of the
Act; see the Department’s Privacy Act
regulation at Title 10, Code of Federal
Regulations, Part 1008.
Department of Energy (DOE)
including National Nuclear Security
Administration employees and DOE
contractor employees possessing DOE
access authorizations.
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by a
Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with DOE’s Privacy Act
regulation, proper identification is
required before a request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures
above.
RECORD SOURCE CATEGORIES:
42 U.S.C. 7101 et seq. and 50 U.S.C.
2401 et seq.
SYSTEM NAME:
Security Education and/or Infraction
Reports.
SECURITY CLASSIFICATION:
Classified.
SYSTEM LOCATION(S):
rmajette on PROD1PC64 with NOTICES2
Name, records of security education
briefings, and investigative and
summary reports of security infraction
incidents.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
DOE–48
U.S. Department of Energy,
Headquarters, 1000 Independence
Avenue, SW., Washington, DC 20585
U.S. Department of Energy, NNSA
Service Center Albuquerque, P.O. Box
5400, Albuquerque, NM 87185–5400
VerDate Aug<31>2005
CATEGORIES OF RECORDS IN THE SYSTEM:
15:38 Apr 01, 2008
Jkt 214001
PURPOSE(S):
The records are maintained and used
by the Department to inform individuals
of their responsibilities for protecting
classified matter, and the procedures
established by the Department to ensure
authorized disclosure.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use for the
PO 00000
Frm 00054
Fmt 4701
Sfmt 4703
purpose of an investigation, settlement
of claims, or the preparation and
conduct of litigation to (1) persons
representing the Department in the
investigation, settlement or litigation,
and to individuals assisting in such
representation; (2) others involved in
the investigation, settlement, and
litigation, and their representatives and
individuals assisting those
representatives; (3) witness, potential
witness, or their representatives and
assistants, and any other person who
possesses information pertaining to the
matter, when it is necessary to obtain
information or testimony relevant to the
matter.
2. A record from this system may be
disclosed as a routine use in court or
administrative proceedings to the
tribunals, counsel, other parties,
witnesses, and the public (in publicly
available pleadings, filings or discussion
in open court) when such disclosure: (1)
Is relevant to, and necessary for, the
proceeding; (2) is compatible with the
purpose for which the Department
collected the records; and (3) the
proceedings involve:
(a) The Department, its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, or
(b) A current or former employee of
the Department and its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, who is acting in an official
capacity, or in any individual capacity
where the Department or other United
States Government agency has agreed to
represent the employee.
3. A record from the system may be
disclosed as a routine use to a federal,
state, or local agency to obtain
information relevant to a Departmental
decision concerning the hiring or
retention of an employee, the issuance
of a security clearance, the letting of a
contract, or the issuance of a license,
grant, or other benefit. The Department
must deem such disclosure to be
compatible with the purpose for which
the Department collected the
information.
4. A record from this system of
records may be disclosed to a federal
agency, in response to its written
request, to facilitate the requesting
agency’s decision concerning the hiring
or retention of an employee, the
issuance of a security clearance, the
reporting of an investigation of an
employee, the letting of a contract, or
the issuance of a license, grant, or other
benefit, to the extent that the
information is relevant and necessary to
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the requesting agency’s decision on the
matter. The Department must deem
such disclosure to be compatible with
the purpose for which the Department
collected the information.
5. A record from the system may be
disclosed as a routine use to the
appropriate local, state or federal agency
when records alone or in conjunction
with other information, indicates a
violation or potential violation of law
whether civil, criminal, or regulatory in
nature, and whether arising by general
statute or particular program pursuant
thereto.
6. A record from this system of
records may be disclosed to a member
of Congress submitting a request
involving the constituent when the
constituent has requested assistance
from the member with respect to the
subject matter of the record. The
member of Congress must provide a
copy of the constituent’s request for
assistance.
7. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those providing information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
8. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
rmajette on PROD1PC64 with NOTICES2
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
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15:38 Apr 01, 2008
Jkt 214001
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
DOE–49
SYSTEM NAME:
Security Communications File.
SECURITY CLASSIFICATION:
Classified and Unclassified.
SYSTEM LOCATION(S):
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Office of
Security Operations, U.S. Department of
Energy, 1000 Independence Avenue,
SW., Washington, DC 20585.
Field Offices: The Managers and
Directors of the ‘‘System Locations’’
above are the system managers for their
respective portions of this system.
NOTIFICATION PROCEDURES:
U.S. Department of Energy,
Headquarters, 1000 Independence
Avenue, SW., Washington, DC 20585.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals who communicated
verbal, electronic, written or telephonic
expressions of interest about DOE
including National Nuclear Security
Administration (NNSA) personnel,
facilities or activities in a manner that
causes security concerns.
CATEGORIES OF RECORDS IN THE SYSTEM:
Threat communications received from
individuals as well as individuals who
have been identified from articles in the
news media as being potential threats to
DOE officials, DOE employees and DOE
contractor employees. Also includes
name, social security number, date of
birth, other personal identifiers, profiles
and informational reports on any of the
individuals who may have made threats
against DOE personnel or property.
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
42 U.S.C. 7101 et seq., 50 U.S.C. 2401
et seq., and the implementing directive
of E.O. 12958.
RECORDS ACCESS PROCEDURES:
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
Same as Notification Procedures
above.
Records may be stored as paper files
and electronic media.
Records may be retrieved by name.
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
CONTESTING RECORD PROCEDURES:
STORAGE:
RETRIEVABILITY:
SAFEGUARDS:
18097
RECORD SOURCE CATEGORIES:
Training officers, security personnel,
individual’s supervisor, and local, State,
and Federal authorities.
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AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
PURPOSE(S):
The records are maintained and used
by DOE to maintain a database and
profiles of all individuals who have
made threats of any kind, and through
any medium, against DOE officials, DOE
employees, DOE contractor employees,
DOE facilities and/or DOE buildings.
1. A record from the system may be
disclosed as a routine use to the
appropriate local, state or federal agency
when records alone or in conjunction
with other information, indicates a
violation or potential violation of law
whether civil, criminal, or regulatory in
nature, and whether arising by general
statute or particular program pursuant
thereto.
2. A record from the system may be
disclosed as a routine use to a federal,
state or local agency to obtain
information relevant to a Departmental
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decision concerning the hiring or
retention of an employee, the issuance
of a security clearance, the letting of a
contract, or the issuance of a license,
grant, or other benefit. The Department
must deem such disclosure to be
compatible with the purpose for which
the Department collected the
information.
3. A record from this system may be
disclosed to a federal agency to facilitate
the requesting agency’s decision
concerning the hiring or retention of an
employee, the issuance of a security
clearance, the reporting of an
investigation of an employee, the letting
of a contract, or the issuance of a
license, grant, or other benefit, to the
extent that the information is relevant
and necessary to the requesting agency’s
decision on the matter. The Department
must deem such disclosure to be
compatible with the purpose for which
the Department collected the
information.
4. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to DOE
officers and employees under the
Privacy Act.
5. A record from the system of records
may be disclosed to a member of
Congress submitting a request involving
the constituent when the constituent
has requested assistance from the
member concerning the subject matter
of the record. The member of Congress
must provide a copy of the constituent’s
request for assistance.
6. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
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POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
CONTESTING RECORD PROCEDURES:
STORAGE:
Records may be stored as paper
records, microfiche, and electronic
media.
RETRIEVABILITY:
Records may be retrieved by name,
social security number, date of birth,
and other miscellaneous personal
identifiers.
SAFEGUARDS:
Paper records are maintained in
locked General Services Administration
approved security containers. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records on a strict need-toknow basis and other law enforcement
authorities, as applicable.
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE records schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
U.S. Department of Energy, Director,
Office of Security Operations, 1000
Independence Avenue, SW.,
Washington, DC 20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by a
Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
Frm 00056
Fmt 4701
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Same as Notification Procedures
above.
RECORD SOURCE CATEGORIES:
The subject individual, complainants,
witnesses, agency files and records,
official Federal, State, or local records,
and publicly available material.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
This system is exempt under
subsections (k)(1), (k)(2), and (k)(5) of
the Privacy Act, to the extent that
information within the System meets
the criteria of those subsections of the
Act. Such information has been
exempted from the provisions of
subsections (c)(3), (d), and (e)(1) of the
Act; see the Department’s Privacy Act
regulation at Title 10, Code of Federal
Regulations, Part 1008.
DOE–50
SYSTEM NAME:
RETENTION AND DISPOSAL:
PO 00000
regulation, proper identification is
required before a request is processed.
Human Reliability Program Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy,
Headquarters, 1000 Independence
Avenue, SW., Washington, DC 20585
U.S. Department of Energy, Chicago
Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Idaho
Operations Office, 850 Energy Drive,
Idaho Falls, ID 83401
U.S. Department of Energy, Oak Ridge
Office, P.O. Box E, Oak Ridge, TN 37830
U.S. Department of Energy, Richland
Operations Office, P.O. Box 550,
Richland, WA 99352
U.S. Department of Energy, Savannah
River Operations Office, P.O. Box A,
Aiken, SC 29801
U.S. Department of Energy, Pittsburgh
Naval Reactors Office, P.O. Box 109,
Pittsburgh, PA 15122
U.S. Department of Energy,
Schenectady Naval Reactors Office, P.O.
Box 1069, Schenectady, NY 12301
U.S. Department of Energy, NNSA
Amarillo Site Office (Pantex), P.O. Box
30030, Amarillo, TX 79120
U.S. Department of Energy, NNSA
Kansas City Site Office, 2000 E. 9th
Street, Kansas City, MO 64141–3202
U.S. Department of Energy, NNSA
Livermore Site Office, P.O. Box 808,
Livermore, CA 94551
U.S. Department of Energy, NNSA Los
Alamos Site Office, 528 35th Street, Los
Alamos, NM 89193–8518
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U.S. Department of Energy, NNSA
Nevada Site Office, P.O. Box 98518, Las
Vegas, NV 89193–8518
U.S. Department of Energy, NNSA
Oakland Site Office, 1301 Clay Street,
Oakland, CA 94612–5208
U.S. Department of Energy, NNSA
Office of Secure Transportation, NA–
121, P.O. Box 5400, Albuquerque, NM
87185–5400
U.S. Department of Energy, NNSA
Sandia Site Office, P.O. Box 5800,
Albuquerque, NM 87115
U.S. Department of Energy, NNSA Y–
12 Site Office, P.O. Box 2050, Oak
Ridge, TN 37831–8009
U.S. Department of Energy, NNSA
Service Center Albuquerque, P.O. Box
5400, Albuquerque, NM 87115–5400
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Department of Energy, including
National Nuclear Security
Administration, and contractor
employees performing work that affords
both technical knowledge and access to
assembled nuclear explosives or certain
nuclear weapon components and
assigned to, or applying for a position
that: (1) Affords access to Category I
Special Nuclear Material (SNM) or has
responsibility for transportation or
protection of Category I quantities of
SNM; (2) involves nuclear explosive
duties or has responsibility for working
with, protecting, or transporting nuclear
explosives, nuclear devices, or selected
components; (3) affords access to
information concerning vulnerabilities
in protective systems when transporting
nuclear explosives, nuclear devices,
selected components, or Category I
quantities of SNM; or (4) affords the
potential to significantly impact
national security or cause unacceptable
damage and has been approved as an
HRP position.
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CATEGORIES OF RECORDS IN THE SYSTEM:
Results of medical examination;
employment review; credit/consumer
reports; data pertaining to access
authorizations (clearances); training
records pertaining to individual’s duties
involving assembled nuclear explosives
or certain nuclear weapon components;
employee name; department division;
job title; L-code (mail code); telephone
number; pager number; employee
number; and social security number;
Acknowledgement and Agreement to
Participate in the Human Reliability
Program (HRP) Form; Authorization and
Consent to Release Human Reliability
Program (HRP) Records in Connection
with HRP Form; Refusal of Consent
Form; Human Reliability Program (HRP)
Alcohol Testing Form; Human
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15:38 Apr 01, 2008
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Reliability Program (HRP) Certification
Form; random alcohol testing results;
drug test results and information related
to substance abuse; results from the
Office of Hearings and Appeals relating
to a safety certification issue;
psychological evaluations; and
polygraph results.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
41 U.S.C. 2165; 42 U.S.C. 2201; 42
U.S.C. 5814–5815; 42 U.S.C. 7101 et
seq.; 50 U.S.C. 2401 et seq.; E.O. 10450,
3 CFR 1949–1953 as amended; E.O.
10865, 3 CFR 1959–1963, as amended;
and 10 CFR 712, Personnel Assurance
Program.
PURPOSE(S):
The records are maintained and used
by the Department to ensure that
individuals assigned to nuclear
explosive duties do not have emotional,
mental, or physical incapacities that
could result in a threat to nuclear
explosive safety. This is done through a
continuous evaluation process that
identifies individuals whose judgment
or reliability may be impaired by
physical or mental/personality
disorders, alcohol abuse, use of illegal
drugs or the abuse of legal drugs or
other substances, or any condition or
circumstance that may be a security or
safety concern.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use for the
purpose of an investigation, settlement
of claims, or the preparation and
conduct of litigation to (1) persons
representing the Department in the
investigation, settlement or litigation,
and to individuals assisting in such
representation; (2) others involved in
the investigation, settlement, and
litigation, and their representatives and
individuals assisting those
representatives; (3) witness, potential
witness, or their representatives and
assistants, and any other person who
possesses information pertaining to the
matter, when it is necessary to obtain
information or testimony relevant to the
matter.
2. A record from this system may be
disclosed as a routine use in court or
administrative proceedings to the
tribunals, counsel, other parties,
witnesses, and the public (in publicly
available pleadings, filings or discussion
in open court) when such disclosure: (1)
Is relevant to, and necessary for, the
proceeding; (2) is compatible with the
purpose for which the Department
collected the records; and (3) the
proceedings involve:
PO 00000
Frm 00057
Fmt 4701
Sfmt 4703
18099
(a) The Department, its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, or
(b) A current or former employee of
the Department and its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, who are acting in an
official capacity, or in any individual
capacity where the Department or other
United States Government agency has
agreed to represent the employee.
3. A record from this system of
records may be disclosed to a federal
agency, in response to its written
request, to facilitate the requesting
agency’s decision concerning the hiring
or retention of an employee, the
issuance of a security clearance, the
reporting of an investigation of an
employee, the letting of a contract, or
the issuance of a license, grant, or other
benefit, to the extent that the
information is relevant and necessary to
the requesting agency’s decision on the
matter. The Department must deem
such disclosure to be compatible with
the purpose for which the Department
collected the information.
4. A record from the system may be
disclosed as a routine use to the
appropriate local, state or federal agency
when records alone or in conjunction
with other information, indicate a
violation or potential violation of law
whether civil, criminal, or regulatory in
nature, and whether arising by general
statute or particular program pursuant
thereto.
5. A record from this system of
records may be disclosed to a member
of Congress submitting a request
involving the constituent when the
constituent has requested assistance
from the member with respect to the
subject matter of the record. The
member of Congress must provide a
copy of the constituent’s request for
assistance.
6. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
7. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
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determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Area Office or Site
Offices, the request should be directed
to the Privacy Act Officer that has
jurisdiction over that site. The request
should include the requester’s complete
name, time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
STORAGE:
CONTESTING RECORD PROCEDURES:
Records may be stored as paper files
and electronic media.
Same as Notification Procedures
above.
RETRIEVABILITY:
RECORD SOURCE CATEGORIES:
Records may be retrieved by name,
social security number and employee
number.
The individual, medical records,
occupational training records, and HRP
program and personnel security records.
Information also may be obtained from
the supervisor, site occupational
medical director, and the management
official when completing the Human
Reliability Program Certification.
SAFEGUARDS:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
U.S. Department of Energy, NNSA
Nevada Site Office, P.O. Box 98518, Las
Vegas, NV 89193–8518
U.S. Department of Energy, Sandia
Site Office, Pennsylvania & H Street,
Albuquerque, NM 87185–5400
U.S. Department of Energy, Los
Alamos Site Office, 528 35th Street, Los
Alamos, NM 87544
U.S. Department of Energy, Oak Ridge
Office, P.O. Box 2001, Oak Ridge, TN
37831
U.S. Department of Energy, Pittsburgh
Naval Reactors Office, P.O. Box 109,
West Mifflin, PA 15122–0109
U.S. Department of Energy, Richland
Operations Office, 825 Jadwin Avenue,
P.O. Box 550, Richland, WA 99352
U.S. Department of Energy, Savannah
River Operations Office, P.O. Box A,
Aiken, SC 29801
U.S. Department of Energy,
Schenectady Naval Reactors, P.O. Box
1069, Schenectady, NY 12301–1069
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Department of Energy (DOE)
including National Nuclear Security
Administration (NNSA) employees,
DOE and NNSA contractor employees
and other individuals seeking access to
DOE facilities and classified records.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records of individuals visiting DOE
facilities, employees’ identification files,
and photographs.
DOE–51
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
RETENTION AND DISPOSAL:
SYSTEM NAME:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
Employee and Visitor Access Control
Records.
42 U.S.C. 7101 et seq. and 50 U.S.C.
2401 et seq.
PURPOSE(S):
SYSTEM MANAGER(S) AND ADDRESS:
U.S. Department of Energy,
Headquarters, 1000 Independence
Avenue, SW., Washington, DC 20585
U.S. Department of Energy, NNSA
Service Center Albuquerque, P.O. Box
5400, Albuquerque, NM 87185–5400
U.S. Department of Energy, Amarillo
Site Office, Highway 60 FM2373,
Amarillo, TX 79177
U.S. Department of Energy, Carlsbad
Field Office, 4021 National Parks
Highway, Carlsbad, NM 88220
U.S. Department of Energy, Chicago
Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Idaho
Operations Office, 850 Energy Drive,
Idaho Falls, ID 83401
U.S. Department of Energy, Kansas
City Site Office, 2000 E. 95th Street,
Kansas City, MO 64141–3202
Headquarters: Chief, Health, Safety
and Security Officer, Office of Health,
Safety and Security, U.S. Department of
Energy, 1000 Independence Avenue,
SW., Washington, DC 20585.
Field Offices: The HRP certifying
official, or his or her designee of the
‘‘System Locations’’ listed above are the
system managers for their respective
portions of this system.
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NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at 10 CFR Part 1008, a request by
an individual to determine if a system
of records contains information about
him/her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
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15:38 Apr 01, 2008
Jkt 214001
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
PO 00000
Frm 00058
Fmt 4701
Sfmt 4703
The records are maintained and used
by the Department to track and control
individuals accessing Departmental
facilities and classified information
areas.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from the system may be
disclosed as a routine use to the
appropriate local, state or federal agency
when records alone or in conjunction
with other information, indicates a
violation or potential violation of law
whether civil, criminal, or regulatory in
nature, and whether arising by general
statute or particular program pursuant
thereto.
2. A record from this system of
records may be disclosed to a member
of Congress submitting a request
involving the constituent when the
constituent has requested assistance
from the member with respect to the
subject matter of the record. The
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member of Congress must provide a
copy of the constituent’s request for
assistance.
3. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
4. Records from this system may be
disclosed to Department of Defense
contractors and National Aeronautics
and Space Administration to authorize
access to classified information and
areas.
5. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Records may be stored as paper files
and electronic media.
Records may be retrieved by name
and social security number.
rmajette on PROD1PC64 with NOTICES2
SAFEGUARDS:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Passwords are
known only by the system manager.
Access is limited to those whose official
duties require access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Jkt 214001
Headquarters: Director, Office
Security Operations, U.S. Department of
Energy, 1000 Independence Avenue,
SW., Washington, DC 20585.
Field Offices: The Managers and
Directors of the ‘‘System Locations’’
listed above are the system managers for
their respective portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory or Area Office, the
request should be directed to the
Privacy Act Officer at the Operations
Office that has jurisdiction over that
site. The request should include the
requester’s complete name, time period
for which records are sought, and the
office locations(s) where the requester
believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
Same as Notification Procedures
above.
RECORD SOURCE CATEGORIES:
Subject individual, Department of
Defense, DOE offices and contractors,
National Aeronautics and Space
Administration, and other Government
agencies.
RETRIEVABILITY:
15:38 Apr 01, 2008
SYSTEM MANAGER(S) AND ADDRESS:
CONTESTING RECORD PROCEDURES:
STORAGE:
VerDate Aug<31>2005
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
DOE–52
SYSTEM NAME:
Access Control Records of
International Visits, Assignments, and
Employment at DOE Facilities and
Contractor Sites.
SECURITY CLASSIFICATION:
PO 00000
Classified and Unclassified.
Frm 00059
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18101
SYSTEM LOCATION(S):
The centralized data system is located
at Los Alamos National Laboratories.
U.S. Department of Energy,
Headquarters, Office of Security and
Emergency Operations, Office of Foreign
Visits and Assignments, 1000
Independence Avenue, Washington DC
20585
U.S. Department of Energy, Albany
Research Center 1450 Queen Avenue,
SW, Albany, OR 97321
U.S. Department of Energy, NNSA
Service Center Albuquerque, P.O. Box
5400, Albuquerque, NM 87185–5400
U.S. Department of Energy, Amarillo
Site Office, Highway 60 FM 2373,
Amarillo, TX 79120
U.S. Department of Energy,
Bonneville Power Administration, 905
NE 11th Avenue, Portland, OR 97232
U.S. Department of Energy, Chicago
Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Dayton
Area Office, Dayton, OH 45343
U.S. Department of Energy,
Environmental Measurements
Laboratory, 201 Varick Street, 5th Floor,
New York, NY, 10014–4811
U.S. Department of Energy, Fernald
Field Office, 7400 Willey Road,
Cincinnati, OH 45030
U.S. Department of Energy, Grand
Junction Office 2597 V 3/4th Road,
Grand Junction, CO 81503
U.S. Department of Energy, General
Atomics, P.O. Box 85608, San Diego, CA
92186
U.S. Department of Energy, Hanford
Environmental Health Foundation, 3080
George Washington Way, Richland, WA
99352
U.S. Department of Energy, Idaho
National Engineering Laboratory, 850
Energy Drive, Idaho Falls, ID 83401
U.S. Department of Energy, Idaho
Operations Office, 850 Energy Drive,
Idaho Falls, ID 83401
U.S. Department of Energy, Kansas
City Site Office, 2000 E. 95th Street,
Kansas City, MO 64141–3202
U.S. Department of Energy, Sandia
Site Office, Pennsylvania & H Street,
Albuquerque, NM
U.S. Department of Energy, Lawrence
Berkeley Laboratory, 1 Cyclotron Road
Berkeley, CA 94720
U.S. Department of Energy, Livermore
Site Office, 700 East Avenue, P.O. Box
808, L–1, Livermore, CA 94551
U.S. Department of Energy, Los
Alamos Site Office, 528 35th Street, Los
Alamos, NM 87544
U.S. Department of Energy, Los
Alamos National Laboratory, University
of California, SM #30 Bikini Road, Los
Alamos, NM 87545
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U.S. Department of Energy,
Miamisburg Area Office, 1 Mound Road,
Miamisburg, OH 45342
U.S. Department of Energy, National
Energy Technology Center (Pittsburgh),
P.O. Box 10940, Pittsburgh, PA 15236
U.S. Department of Energy, National
Renewable Energy Laboratory Area
Office,1617 Cole Blvd., Golden, CO
80401
U.S. Department of Energy, NNSA
Nevada Site Office, P.O. Box 98518, Las
Vegas, NV 89193–8518
U.S. Department of Energy, Oak Ridge
National Laboratory, Bethel Valley
Road, Oak Ridge, TN, 37831
U.S. Department of Energy, Oak Ridge
Office, P.O. Box 2001, Oak Ridge, TN
37831
U.S. Department of Energy,
Environmental Management
Consolidated Business Center,
(EMCBC), 250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202
U.S. Department of Energy, Pacific
Northwest National Laboratory, 902
Battelle Boulevard P.O. Box 999,
Richland, WA 99352
U.S. Department of Energy, Richland
Operations Office, 825 Jadwin Avenue,
P.O. 550, Richland, WA 99352
U.S. Department of Energy, Sandia
Site Office, Eubank Street SE.,
Albuquerque, NM 87185–5800
U.S. Department of Energy, Sandia
Site Office, Livermore, 7011 East
Avenue, Livermore, CA 94551–0969
U.S. Department of Energy, Savannah
River Ecology Laboratory, Drawer E,
Aiken, SC 29802
U.S. Department of Energy, Savannah
River Technology Center, Drawer E,
Aiken, SC 29802
U.S. Department of Energy, Savannah
River Operations Office, P.O. Box A,
Aiken, SC 29801
U.S. Department of Energy, Scientific
and Technical Information, 175 Oak
Ridge Turnpike, Oak Ridge, TN 37830
U.S. Department of Energy, Stanford
Linear Accelerator Center, 2575 Sand
Hill Road, Menlo Park, CA 94205
U.S. Department of Energy, Strategic
Petroleum Reserve Project Office, 900
Commerce Road East New Orleans, LA
70123
U.S. Department of Energy, Thomas
Jefferson National Accelerator Facility,
12000 Jefferson Avenue, Newport News,
VA 23606
U.S. Department of Energy, University
of Rochester, 250 East River Road,
Rochester, NY 14623
U.S. Department of Energy, Waste
Isolation Pilot Plant, 370 Wipp Road,
Carlsbad, NM
U.S. Department of Energy, West
Valley Project Office, P.O. Box 191,
West Valley, NY 14171
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U.S. Department of Energy, Western
Area Power Administration 12155 W.
Alamino Parkway, Lakewood, CO 80401
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
All non-U.S. citizens seeking access to
DOE facilities, laboratories, contractor
sites, or Department of Energy (DOE)
including National Nuclear Security
Administration (NNSA) sponsored
events for unclassified purposes to
include employees of DOE or DOE
contractors; prospective DOE or DOE
contractor employees; employees of
other U.S. Government agencies or their
contractors of universities, of companies
(professional or service staff), or of other
institutions; foreign students at US.
institutions; officials or other persons
employed by foreign governments or
other foreign institutions who may or
may not be involved in cooperation
under international agreements;
permanent resident aliens;
representatives or agents of foreign
national governments seeking access to
DOE facilities, laboratories, or
contractor sites or DOE-sponsored
events for purposes of high-level
protocol; national security; International
Atomic Energy Agency, or international
relations.
CATEGORIES OF RECORDS IN THE SYSTEM:
Personal data: Full name (including
Also Known As (A.K.A.’s), visitor
request number, gender, place of birth,
city and country, date of birth,
country(ies) of citizenship, date of last
visit to country of citizenship, passport
number and passport, expiration date,
immigration status, type of visa and
expiration date, country of current
residence and how long at current
residence, language interpretation
needs, work phone, e-mail and fax,
name of current employer, place of
work, street, city, state, zip code,
country; position title or description of
requesters duties. Visit/Assignment
Request Information: date of request,
purpose of request (including subjects to
be discussed or researched and specific
activities involved); requesters current
whereabouts, (i.e., is proposed visitor
currently in the US), specific visa status
and purpose, (i.e., exchange visitor (J–1)
Visa), time duration of proposed visit,
assignment or activity (desired start and
end dates ), identification of specific
international agreement(s) or
delegations related to the proposed
request, name, organization, telephone
number of DOE contact, name of
financial sponsor, cost if sponsor is
other than DOE. Visit/Assignment
Facility Information: Name, location
and room number of facility or
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organization to be accessed during visit/
assignment, name of the host
responsible for the visit/assignment,
host’s telephone number, building and
room numbers, number of days on site,
visit assignment relationship to
program, subject codes, subjects to be
discussed or statement of research,
determination of computer access, and
sensitive subject designation. Visit/
Assignment Program Information and
Remark: Designation of high level
protocol visit, cost to DOE, visit or
assignment purpose code, purpose and
justification of visit assignment
including benefits to DOE program(s)
and certification of DOE mission
advancement, technology transfer
determination, name of requesting
official or contractor, title and
organization of requesting officer,
signature of requesting official or
contractor, date signed, name of site
manager and local headquarters
approving official, title and organization
of local headquarters approving official,
signature(s) of site field, headquarters
approving official, date signed and
remarks, the kind of business or
organization of assignee’s employer (e.g.
government, company, Laboratory,
university), education background of
requestor including college or university
training with degrees and dates
conferred; field of research, and family
members who will accompany or join
the applicant later). Management
Reviews and Approvals: level, type or
topic of review, name of reviewer and
or approval authority(ies), the date of
the review approval, and remarks.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C.
2401 et seq.
PURPOSE(S):
Records are maintained and used by
the Department to document, track,
manage, analyze, and or report on
foreign visit and assignment access to
DOE facilities including Headquarters,
Field Offices, National Laboratories, and
Contractor Sites.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A records from this system may be
disclosed as a routine use to Department
of Defense contractors responsible for
security controlling access to sensitive
information and sensitive equipment,
and sensitive property areas.
2. A record from this system may be
disclosed as a routine use to contractors,
grantees, participants in cooperative
agreements, collaborating researchers, or
their employees, in performance of
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national security, international visit and
assignment, or foreign access related
responsibilities.
3. A record from the system may be
disclosed as a routine use to a federal,
state, or local agency to obtain
information relevant to a Departmental
decision concerning the hiring or
retention of an employee, the issuance
of a security clearance, the letting of a
contract, or the issuance of a license,
grant, or other benefit. The Department
must deem such disclosure to be
compatible with the purpose for which
the Department collected the
information.
4. A record from this system of
records may be disclosed to a federal
agency to facilitate the requesting
agency’s decision concerning the hiring
or retention of an employee, the
issuance of a security clearance, the
reporting of an investigation of an
employee, the letting of a contract, or
the issuance of a license, grant, or other
benefit, to the extent that the
information is relevant and necessary to
the requesting agency’s decision on the
matter. The Department must deem
such disclosure to be compatible with
the purpose for which the Department
collected the information.
5. A record from the system may be
disclosed as a routine use to the
appropriate local, state or federal agency
when records alone or in conjunction
with other information, indicates a
violation or potential violation of law
whether civil, criminal, or regulatory in
nature, and whether arising by general
statute or particular program pursuant
thereto.
6. A record from this system of
records may be disclosed to a member
of Congress submitting a request
involving the constituent when the
constituent has requested assistance
from the member with respect to the
subject matter of the record. The
member of Congress must provide a
copy of the constituent’s request for
assistance.
7. A record from this system of
records may be disclosed to foreign
governments or international
organizations in accordance with
treaties, international conventions, or
executive agreements.
8. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
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9. A record from this system of
records may be disclosed as a routine
use to members of the DOE Advisory
committees and interagency boards
charged with responsibilities pertaining
to international visits and assignments
and/or national security.
10. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper
records, microfiche, and electronic
media.
RETRIEVABILITY:
Records may be retrieved by name
and other personal identifiers.
SAFEGUARDS:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
18103
listed above are system managers for
their respective portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures
above.
RECORD SOURCE CATEGORIES:
Foreign national individuals
requesting access to DOE facilities
including contractor sites, reports from
federal investigation agencies, DOE
Office of Counterintelligence,
Department of State, Department of
Defense, and Immigration and
Naturalization Service.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None
DOE–53
SYSTEM NAME:
Access Authorization for ADP
Equipment.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters, Director, Office of
Security Operations, U.S. Department of
Energy, 1000 Independence Avenue,
Washington DC 20585.
Field Offices: The Managers and
Directors of the ‘‘System Locations’’
U.S. Department of Energy,
Headquarters, Energy Information
Administration, 1000 Independence
Avenue, SW., Washington, DC 20585.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
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Users of the Energy Information
Administration computer system,
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including DOE and National Nuclear
Security Administration employees and
contractor employees and other
authorized users of the system.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, employer, citizenship, user
identification number, office address
and telephone number, organizational
code, computer usage figures, data
accessed, and other management-related
information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
et seq.; OMB Circular A–71; Department
of Commerce Federal Information
Processing Standards Publications (FIPS
PUBS) on computer security; GSA
Procurement Regulations Amendment
155, adding Section 1–1.327.
PURPOSE(S):
The records are maintained and used
by the EIA to identify EIA computer
users and control access to EIA
computer and information resources.
The information is frequently reviewed
and updated to ensure records are
current and accurate.
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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
2. A record from this system of
records may be disclosed to a member
of Congress submitting a request
involving the constituent when the
constituent has requested assistance
from the member with respect to the
subject matter of the record. The
member of Congress must provide a
copy of the constituent’s request for
assistance.
3. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise,
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
of this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
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information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as electronic
media.
RETRIEVABILITY:
location where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures
above.
RECORD SOURCE CATEGORIES:
Subject individual, with some
information assigned by the ITG Staff.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
Records may be retrieved by name
and user identification number.
DOE–54
SAFEGUARDS:
Investigation Files of the Inspector
General.
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Administrator, Energy Information
Administration, U.S. Department of
Energy, 1000 Independence Avenue,
SW., Washington, DC 20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office location(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
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SYSTEM NAME:
SECURITY CLASSIFICATION:
Unclassified and classified.
SYSTEM LOCATION(S):
U.S. Department of Energy,
Headquarters, Forrestal Building, 1000
Independence Avenue, SW.,
Washington, DC 20585.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Subjects of an investigation, witnesses
in an investigation, sources of
investigative information, investigative
personnel, and DOE employees
including National Nuclear Security
Administration employees and other
individuals involved in an Office of
Inspector General investigation.
CATEGORIES OF RECORDS IN THE SYSTEM:
Criminal, civil, and administrative
investigative records and files.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
et seq.; The Inspector General Act of
1978, as amended, 5 U.S.C. App. 3.
PURPOSE(S):
The records are maintained and used
by the Department in furtherance of the
responsibilities of the Inspector General.
These responsibilities include
conducting and supervising
investigations relating to Departmental
programs and operations; promoting
economy, efficiency, and effectiveness
in the administration of such programs
and operations, and preventing and
detecting fraud and abuse in such
programs and operations. The records
are used in investigations of individuals
and entities suspected of having
committed illegal or unethical acts. The
records also are used in any resulting
criminal prosecutions, civil
proceedings, or administrative actions.
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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OR USERS AND
PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use for the
purpose of an investigation, settlement
of claims, or the preparation and
conduct of litigation to (1) persons
representing the Department in the
investigation, settlement or litigation,
and to individuals assisting in such
representation; (2) others involved in
the investigation, settlement, and
litigation, and their representatives and
individuals assisting those
representatives; (3) witness, potential
witness, or their representatives and
assistants, and any other person who
possesses information pertaining to the
matter, when it is necessary to obtain
information or testimony relevant to the
matter.
2. A record from this system may be
disclosed as a routine use in court or
administrative proceedings to the
tribunals, counsel, other parties,
witnesses, and the public (in publicly
available pleadings, filings or discussion
in open court) when such disclosure: (1)
is relevant to, and necessary for, the
proceeding; (2) is compatible with the
purpose for which the Department
collected the records; and (3) the
proceedings involve:
(a) The Department, its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, or
(b) A current or former employee of
the Department and its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, who is acting in an official
capacity, or in any individual capacity
where the Department or other United
States Government agency has agreed to
represent the employee.
3. A record from the system may be
disclosed as a routine use to a federal,
state, or local agency to obtain
information relevant to a Departmental
decision concerning the hiring or
retention of an employee, the issuance
of a security clearance, the letting of a
contract, or the issuance of a license,
grant, or other benefit. The Department
must deem such disclosure to be
compatible with the purpose for which
the Department collected the
information.
4. A record from this system of
records may be disclosed to a federal
agency, in response to its written
request, to facilitate the requesting
agency’s decision concerning the hiring
or retention of an employee, the
issuance of a security clearance, the
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reporting of an investigation of an
employee, the letting of a contract, or
the issuance of a license, grant, or other
benefit, to the extent that the
information is relevant and necessary to
the requesting agency’s decision on the
matter. The Department must deem
such disclosure to be compatible with
the purpose for which the Department
collected the information.
5. A record from the system may be
disclosed as a routine use to the
appropriate local, state or federal agency
when records alone or in conjunction
with other information, indicates a
violation or potential violation of law
whether civil, criminal, or regulatory in
nature, and whether arising by general
statute or particular program pursuant
thereto.
6. A record from this system of
records may be disclosed to a member
of Congress submitting a request
involving the constituent when the
constituent has requested assistance
from the member with respect to the
subject matter of the record. The
member of Congress must provide a
copy of the constituent’s request for
assistance.
7. A record from this system of
records may be disclosed to foreign
governments or international
organizations in accordance with
treaties, international conventions, or
executive agreements
8. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
9. A record from this system of
records may be disclosed as a routine
use to authorized officials within
Offices of Inspectors General listed in
the Inspector General Act of 1978, the
Department of Justice, the Federal
Bureau of Investigation, or the U.S.
Marshals Service, as necessary, for
investigative qualitative assessment
reviews.
10. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
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18105
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper and
electronic media.
RETRIEVABILITY:
Records may be retrieved by name of
subject(s), case number, title of
investigative report, name of
complainant, name of subject(s), and
names of witnesses.
SAFEGUARDS:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Classified
information is maintained in locked
General Services Administration
approved class 6 security containers.
Access is limited to those whose official
duties require access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Assistant Inspector General for
Investigations, U.S. Department of
Energy, Headquarters, 1000
Independence Avenue, SW.,
Washington, DC 20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office,
request should be directed to the
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Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
DOE–55
U.S. Department of Energy, NNSA
Service Center Albuquerque, P.O. Box
5400, Albuquerque, NM 87185–5400
U.S. Department of Energy,
Bonneville Power Administration, P.O.
Box 3621, Portland, OR 97208; U.S.
Department of Energy, Chicago Office,
9800 South Cass Avenue, Argonne, IL
60439
U.S. Department of Energy, Grand
Forks Energy Technology Center, P.O.
Box 8213, University Station, Grand
Forks, ND 58201
U.S. Department of Energy, Idaho
Operations Office, 850 Energy Drive,
Idaho Falls, ID 83401
U.S. Department of Energy, National
Energy Technology Laboratory
(Morgantown), 3610 Collins Ferry Road,
Morgantown, WV 26507–0940
U.S. Department of Energy, National
Energy Technology Laboratory
(Pittsburgh), P.O. Box 10940, Pittsburgh,
PA 15122
U.S. Department of Energy, NNSA
Nevada Site Office, P.O. Box 98518, Las
Vegas, NV 89193–8518
U.S. Department of Energy, Oak Ridge
Office, P.O. Box E, Oak Ridge, TN 37830
U.S. Department of Energy,
Environmental Management
Consolidated Business Center (EMCBC),
250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202
U.S. Department of Energy, Pittsburgh
Naval Reactors, P.O. Box 109,
Pittsburgh, PA 15122
U.S. Department of Energy, Richland
Operations Office, P.O. Box 550,
Richland, WA 99352
U.S. Department of Energy, Savannah
River Operations Office, P.O. Box A,
Aiken, SC 29801
U.S. Department of Energy,
Schenectady Naval Reactors Office, P.O.
Box 1069, Schenectady, NY 12301
U.S. Department of Energy,
Southeastern Power Administration,
1166 Athens Tech Road, Elberton, GA
30635–4578
U.S. Department of Energy,
Southwestern Power Administration,
Williams Tower One, One West Third
Street, Tulsa, OK 74103
U.S. Department of Energy, Western
Area Power Administration, P.O. Box
3402, Golden, CO 80401
SYSTEM NAME:
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures
above.
RECORD SOURCE CATEGORIES:
Subject individuals; individuals and
organizations that have pertinent
knowledge about the subject; those
authorized by the individual to furnish
information; confidential informants;
the Department of Justice; Federal
Bureau of Investigation (FBI); and other
Federal, State, and local agencies.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
This system is exempt under (j) (2) of
the Privacy Act to the extent that the
information within the system meets the
criteria of those subsections of the Act.
Such information has been exempted
from the provisions of subsections:
(c)(3) and (4), (d)(1), (2), (3), and (4),
(e)(1), (2), and (3), (e)(4)(G) and (H),
(e)(5) and (8), (f), (g) of the Act; see the
Department’s Privacy Act regulation at
Title 10, Code of Federal Regulations,
Part 1008.
This system is exempt under (k)(1),
(k)(2), and (k)(5) of the Privacy Act, to
the extent that information within the
System meets the criteria of those
subsections of the Act. Such
information has been exempted from the
provisions of subsections (c)(3), (d), and
(e)(1), (e)(4) (G), (H) and (f) of the Act;
See the Department’s Privacy Act
regulation at Title 10, Code of Federal
Regulations, Part 1008.
Freedom of Information and Privacy
Act (FOIA/PA) Requests for Records.
rmajette on PROD1PC64 with NOTICES2
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy
Headquarters, 1000 Independence
Avenue, SW., Washington, DC 20585
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Jkt 214001
Individuals requesting copies of
records from Department of Energy
(DOE) including the National Nuclear
Security Administration (NNSA) under
the provisions of the FOIA and the
Privacy Act (PA) of 1974.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, address, and telephone
number; description or identification of
PO 00000
Frm 00064
Fmt 4701
Sfmt 4703
records requested, furnished and/or
denied; FOIA and PA division employee
assigned responsibility for processing
request; dates of request and actions;
interim and final actions taken on
request; persons or offices assigned
actions on requests; copy of records
requested, furnished and/or denied; fee
data, including payment delinquencies;
final determinations of appeals; name/
title of officials responsible for denial of
records; and case notes.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
et seq.; Freedom of Information Act 5
U.S.C. 552, and the Privacy Act of 1974,
5 U.S.C. 552a.
PURPOSE(S):
The records are used and maintained
by the Department to record, control,
and determine the status of FOIA and
PA requests; produce statistical reports;
and as a data source for management
information.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSE OF SUCH USES:
1. A record from this system of
records may be disclosed to another
federal agency when consultation or
referral is required to process requests.
2. A record from this system may be
disclosed as a routine use in court or
administrative proceedings to the
tribunals, counsel, other parties,
witnesses, and the public (in publicly
available pleadings, filings or discussion
in open court) when such disclosure: (1)
Is relevant to, and necessary for, the
proceeding; (2) is compatible with the
purpose for which the Department
collected the records; and (3) the
proceedings involve:
(a) The Department, its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, or
(b) A current or former employee of
the Department and its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, who is acting in an official
capacity, or in any individual capacity
where the Department or other United
States Government agency has agreed to
represent the employee.
3. A record from this system of
records may be disclosed to a member
of Congress submitting a request
involving the constituent when the
constituent has requested assistance
from the member with respect to the
subject matter of the record. The
member of Congress must provide a
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copy of the constituent’s request for
assistance.
4. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
5. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Freedom of
Information and Privacy Act Officers,
U.S. Department of Energy, 1000
Independence Avenue, SW.,
Washington, DC 20585.
Field Offices: The Freedom of
Information and Privacy Act Officers of
the ‘‘Systems Locations’’ listed above
are the system managers for their
respective portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
Records may be stored as paper,
microfiche, video, audio, and electronic
media.
CONTESTING RECORD PROCEDURES:
RETRIEVABILITY:
RECORD SOURCE CATEGORIES:
Records may be retrieved by name of
requester and assigned request control
number.
Individuals requesting copies of
records and individuals responsible for
processing and/or making determination
on requests.
SAFEGUARDS:
Same as Notification procedures
above.
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
18107
5400, Albuquerque, NM, P.O. 5400,
Albuquerque, NM 87185–5400
U.S. Department of Energy,
Bonneville Power Administration, P.O.
Box 3621, Portland, OR 97208
U.S. Department of Energy, Chicago
Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Idaho
Operations Office, 850 Energy Drive.,
Idaho Falls, ID 83401
U.S. Department of Energy, National
Energy Technology Laboratory
(Morgantown), P.O. Box 880,
Morgantown, WV 26505
U.S. Department of Energy, National
Energy Technology Laboratory
(Pittsburgh), P.O. Box 10940, Pittsburgh,
PA 15122.
U.S. Department of Energy, Oak Ridge
Office, P.O. Box E, Oak Ridge, TN 37830
U.S. Department of Energy, Pittsburgh
Naval Reactors, P.O. Box 109,
Pittsburgh, PA 15122
U.S. Department of Energy, Richland
Operations Office, P.O. Box 550,
Richland, WA 99352
U.S. Department of Energy, Savannah
River Operations Office, P.O. Box A,
Aiken, SC 29801
U.S. Department of Energy,
Schenectady Naval Reactors Office, P.O.
Box 1069, Schenectady, NY 12301
U.S. Department of Energy,
Southeastern Power Administration,
1166 Athens Tech Road, Elberton, GA
30635–4578
U.S. Department of Energy,
Southwestern Power Administration,
Williams Tower One, One West Third
Street, Tulsa, OK 74103
U.S. Department of Energy, Western
Area Power Administration, P.O. Box
3402, Golden, CO 80401
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals who have requested
assistance from their Congressional
Representative, and the member of
Congress who corresponded with the
Department of Energy including the
National Nuclear Security
Administration on behalf of the
constituent.
CATEGORIES OF RECORDS IN THE SYSTEM:
SYSTEM NAME:
Unclassified.
Name and address of constituent and
date of letter by a member of Congress
on behalf of the constituent; materials
forwarded by a member of Congress;
and DOE response.
RETENTION AND DISPOSAL:
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DOE–56
SYSTEM LOCATION(S):
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
U.S. Department of Energy,
Headquarters, 1000 Independence
Avenue, SW., Washington, DC 20585;
U.S. Department of Energy
U.S. Department of Energy, NNSA
Service Center Albuquerque, P.O. Box
42 U.S.C. 7101 et seq. and 50 U.S.C.
2401 et seq.
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Congressional Constituent Inquiries.
SECURITY CLASSIFICATION:
PO 00000
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Fmt 4701
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PURPOSE(S):
The records are maintained and used
by the Department to record
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Congressional inquiries on behalf of
constituents, to ensure proper document
control of the response, and to record
the Department’s responses to such
inquiries.
rmajette on PROD1PC64 with NOTICES2
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use to another
federal agency when consultation or
referral is required to process requests.
2. A record from this system may be
disclosed as a routine use for the
purpose of an investigation, settlement
of claims, or the preparation and
conduct of litigation to (1) person
representing the Department in the
investigation, settlement or litigation,
and to individuals assisting in such
representation; (2) others involved in
the investigation, settlement, and
litigation, and their representatives and
individuals assisting those
representatives; (3) witness, potential
witness, or their representatives and
assistants, and any other person who
possesses information pertaining to the
matter, when it is necessary to obtain
information or testimony relevant to the
matter.
3. A record from this system may be
disclosed as a routine use in court or
administrative proceedings to the
tribunals, counsel, other parties,
witnesses, and the public (in publicly
available pleadings, filings or discussion
in open court) when such disclosure: (1)
Is relevant to, and necessary for, the
proceeding; (2) is compatible with the
purpose for which the Department
collected the records; and (3) the
proceedings involve:
(a) The Department, its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, or
(b) A current or former employee of
the Department and its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, who is acting in an official
capacity, or in any individual capacity
where the Department or other United
States Government agency has agreed to
represent the employee.
4. A record from the system may be
disclosed as a routine use to the
appropriate local, State or Federal
agency when records alone or in
conjunction with other information,
indicates a violation or potential
violation of law whether civil, criminal,
or regulatory in nature, and whether
arising by general statute or particular
program pursuant thereto.
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5. A record from this system of
records may be disclosed to a member
of Congress submitting a request
involving the constituent when the
constituent has requested assistance
from the member with respect to the
subject matter of the record. The
member of Congress must provide a
copy of the constituent’s request for
assistance.
6. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
7. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: The Executive
Secretariat, U.S. Department of Energy,
1000 Independence Avenue, SW.,
Washington, DC 20585
Field Offices: The Managers or
Directors of the ‘‘System Locations’’
listed above are the system managers for
their respective portions of the system.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
STORAGE:
CONTESTING RECORD PROCEDURES:
Records may be stored as paper
records and electronic records.
Same as Notification Procedures
above.
RETRIEVABILITY:
RECORD SOURCE CATEGORIES:
Records may be retrieved by name of
constituent and name of member of
Congress.
Subject individual, member of
Congress, and the author of the DOE
response.
SAFEGUARDS:
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
PO 00000
Frm 00066
Fmt 4701
Sfmt 4703
None.
DOE–57
SYSTEM NAME:
Congressional Profiles.
SECURITY CLASSIFICATION:
Unclassified.
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rmajette on PROD1PC64 with NOTICES2
SYSTEM LOCATION(S):
CATEGORIES OF RECORDS IN THE SYSTEM:
U.S. Department of Energy,
Headquarters, 1000 Independence
Avenue, SW., Washington, DC 20585
U.S. Department of Energy, Alaska
Power Administration, San Point Way,
NE., Seattle, WA 98115
U.S. Department of Energy, NNSA
Service Center Albuquerque, P.O. Box
5400, Albuquerque, NM 87185–5400
U.S. Department of Energy,
Bartlesville Energy Technology Center,
P. O. Box 1398, Bartlesville, OK 74003
U.S. Department of Energy,
Bonneville Power Administration, P.O.
Box 3621, Portland, OR 97208
U.S. Department of Energy, Chicago
Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Grand
Forks Energy Technology Center, P.O.
Box 8213, University Station, Grand
Forks, ND 58201
U.S. Department of Energy, Idaho
Operations Office, 850 Energy Drive,
Idaho Falls, ID 83401
U.S. Department of Energy, Los
Alamos Site Office, 528 35th Street, Los
Alamos, NM 87544
U.S. Department of Energy, National
Energy Technology Laboratory
(Morgantown), P.O. Box 880,
Morgantown, WV 26505
U.S. Department of Energy, National
Energy Technology Laboratory
(Pittsburgh), P.O. Box 10940, Pittsburgh,
PA 15122
U.S. Department of Energy, NNSA
Nevada Site Office, P.O. Box 98518, Las
Vegas, NV 89193–8518
U.S. Department of Energy, Oak Ridge
Office, P.O. Box E, Oak Ridge, TN 37830
U.S. Department of Energy, Pittsburgh
Naval Reactors, P.O. Box 109,
Pittsburgh, PA 15122
U.S. Department of Energy, Richland
Operations Office, P.O. Box 550,
Richland, WA 99352
U.S. Department of Energy, Savannah
River Operations, Office, P.O. Box A,
Aiken, SC 29801
U.S. Department of Energy,
Schenectady Naval Reactors, Office,
P.O. Box 1069, Schenectady, NY 12301
U.S. Department of Energy,
Southeastern Power Administration,
1166 Athens Tech Road, Elberton, GA
30635–4578
U.S. Department of Energy,
Southwestern Power Administration,
Williams Tower One, One West Third
Street, Tulsa, OK 74103
U.S. Department of Energy, Western
Area Power Administration, P.O. Box
3402, Golden, CO 80401
Name, picture from Congressional
Yellow Book, personal background
obtained from published sources,
demographic information by state or
district, committee assignments, and
information about energy interests
obtained from published sources,
information from member’s office,
abstracts from Congressional Record,
committee hearings and other public
sources.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current members of Congress.
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AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301; Department of Energy
Organization Act, including authorities
incorporated by reference in Title III of
the Department of Energy Organization
Act; Executive Order 12009.
PURPOSE(S):
The information is maintained and
used by the Department to maintain
biographical data on all members of
Congress, including a list of their
sensitive energy issues or energy related
legislation.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from this system of
records may be disclosed to a member
of Congress submitting a request
involving the constituent when the
constituent has requested assistance
from the member with respect to the
subject matter of the record. The
member of Congress must provide a
copy of the constituent’s request for
assistance.
2. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
PO 00000
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Fmt 4701
Sfmt 4703
18109
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper
records and electronic media.
RETRIEVABILITY:
Records may be retrieved by name.
SAFEGUARDS:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Assistant Secretary for Congressional
and Intergovernmental Affairs, U.S.
Department of Energy, 1000
Independence Avenue, SW.,
Washington, DC 20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures
above.
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RECORD SOURCE CATEGORIES:
Published sources, committee
hearings, and the members’ offices.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
DOE–58
SYSTEM NAME:
General Correspondence Files of the
Office of the Secretary, Deputy Secretary
and Under Secretary of Energy.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy,
Headquarters, 1000 Independence
Avenue, SW., Washington, DC 20585
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Members of Congress, representatives
of organizations, and other federal and
state agencies and the general public.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, address of correspondent, and
copies of the agency response. This is
the portion of the Department of Energy
(DOE) including National Nuclear
Security Administration (NNSA)
correspondence files that relates to
correspondence with individuals.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C.
2401 et seq.
PURPOSE(S):
The records are maintained and used
by the Department to document and
manage information from or to
correspondents outside of DOE and to
ensure proper document control of the
DOE response.
rmajette on PROD1PC64 with NOTICES2
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use for the
purpose of an investigation, settlement
of claims, or the preparation and
conduct of litigation to (1) persons
representing the Department in the
investigation, settlement or litigation,
and to individuals assisting in such
representation; (2) others involved in
the investigation, settlement, and
litigation, and their representatives and
individuals assisting those
representatives; (3) witness, potential
witness, or their representatives and
assistants, and any other person who
possesses information pertaining to the
matter, when it is necessary to obtain
information or testimony relevant to the
matter.
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2. A record from this system may be
disclosed as a routine use in court or
administrative proceedings to the
tribunals, counsel, other parties,
witnesses, and the public (in publicly
available pleadings, filings or discussion
in open court) when such disclosure: (1)
Is relevant to, and necessary for, the
proceeding; (2) is compatible with the
purpose for which the Department
collected the records; and (3) the
proceedings involve:
(a) The Department, its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, or
(b) A current or former employee of
the Department and its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, who is acting in an official
capacity, or in any individual capacity
where the Department or other United
States Government agency has agreed to
represent the employee.
3. A record from the system may be
disclosed as a routine use to the
appropriate local, state or federal agency
when records alone or in conjunction
with other information, indicates a
violation or potential violation of law
whether civil, criminal, or regulatory in
nature, and whether arising by general
statute or particular program pursuant
thereto.
4. A record from this system of
records may be disclosed to a member
of Congress submitting a request
involving the constituent when the
constituent has requested assistance
from the member with respect to the
subject matter of the record. The
member of Congress must provide a
copy of the constituent’s request for
assistance.
5. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
6. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
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if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper
records and electronic media.
RETRIEVABILITY:
Records may be retrieved by name.
SAFEGUARDS:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: The Executive
Secretariat, U.S. Department of Energy,
1000 Independence Avenue, SW.,
Washington, DC 20585
Field Offices: The Managers and
Directors of the ‘‘System Locations’’
listed above are the system managers for
their respective portions of the system.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
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time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with DOE’s Privacy Act
regulation, proper identification is
required before a request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures
above.
RECORD SOURCE CATEGORIES:
Subject individuals and drafter of
DOE response.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
DOE–59
SYSTEM NAME:
Mailing Lists for Requesters of
Energy-Related Information.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy,
Headquarters, 1000 Independence
Avenue, SW., Washington, DC 20585
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Persons requesting energy-related
information including DOE and
National Nuclear Security
Administration employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name and address of the subject
individual; some mailing lists may also
indicate specific interests of or
publications requested by the
individual.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301; Department of Energy
Organization Act, including authorities
incorporated by reference in Title III of
the Department of Energy Organization
Act; Executive Order 12009.
rmajette on PROD1PC64 with NOTICES2
PURPOSE(S):
The system is maintained and used by
the Department to distribute DOE
related material to DOE employees, DOE
contractors, and others requesting
information from DOE.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from the system may be
disclosed as a routine use to DOE
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contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
2. A record from this system of
records may be disclosed to a member
of Congress submitting a request
involving the constituent when the
constituent has requested assistance
from the member with respect to the
subject matter of the record. The
member of Congress must provide a
copy of the constituent’s request for
assistance.
3. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper
records, microfiche and electronic
media.
RETRIEVABILITY:
18111
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: U.S. Department of
Energy, Director, Print Media and Mail
Services Group, 1000 Independence
Avenue, SW., Washington DC 20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office location(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with DOE’s Privacy Act
regulation, proper identification is
required before a request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures
above.
RECORD SOURCE CATEGORIES:
The subject individual, generally as
the result of a request for information by
that individual.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
Records may be retrieved by record
identification and code number.
DOE–60
SAFEGUARDS:
SYSTEM NAME:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
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Frm 00069
Fmt 4701
Sfmt 4703
General Correspondence Files.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy,
Headquarters, Forrestal Building, 1000
Independence Avenue, SW.,
Washington, DC 20585
U.S. Department of Energy,
Headquarters, Germantown, 19901
Germantown Road, Germantown, MD
20585
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U.S. Department of Energy, NNSA
Service Center Albuquerque, P.O. Box
5400, Albuquerque, NM 87185–5400
U.S. Department of Energy,
Bonneville Power Administration, P.O.
Box 3621, Portland, OR 97208
U.S. Department of Energy, Chicago
Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Golden
Field Office, 1617 Cole Boulevard,
Golden, CO 80401
U.S. Department of Energy, Idaho
Operations Office, 850 Energy Drive,
Idaho Falls, ID 83401
U.S. Department of Energy, National
Energy Technology Laboratory
(Morgantown), P.O. Box 880,
Morgantown, WV 26507
U.S. Department of Energy, National
Energy Technology Laboratory
(Pittsburgh), P.O. Box 10940, Pittsburgh,
PA 15236–0940
U.S. Department of Energy, NNSA
Nevada Site Office, P.O. Box 98518, Las
Vegas, NV 89193–8518
U.S. Department of Energy, Office of
Naval Reactors, Crystal City, VA 22202
U.S. Department of Energy, Oak Ridge
Office, P.O. Box 2001, Oak Ridge, TN
37831
U.S. Department of Energy,
Environmental Management
Consolidated Business Center (EMCBC),
250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202
U.S. Department of Energy, Richland
Operations Office, 825 Jadwin Avenue,
P.O. Box 550, Richland, WA 99352
U.S. Department of Energy, Savannah
River Operations Office, P.O. Box A,
Aiken, SC 29801
U.S. Department of Energy,
Schenectady Naval Reactors Office, P.O.
Box 1069, Schenectady, NY 12301
U.S. Department of Energy,
Southeastern Power Administration,
1166 Athens Tech Road, Elberton, GA
30635–4578
U.S. Department of Energy,
Southwestern Power Administration,
Williams Tower One, One West Third
Street, Tulsa, OK 74103
U.S. Department of Energy, Strategic
Petroleum Reserve Project Office, 900
Commerce Road East, New Orleans, LA
70123
U.S. Department of Energy, Western
Area Power Administration, 12155 West
Alameda Street, Lakewood, CO 80228–
2802
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals communicating with the
DOE.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, address of correspondent, and
copies of the agency response.
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AUTHORITHY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C.
2401 et seq.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use for the
purpose of an investigation, settlement
of claims, or the preparation and
conduct of litigation to (1) persons
representing the Department in the
investigation, settlement or litigation,
and to individuals assisting in such
representation; (2) others involved in
the investigation, settlement, and
litigation, and their representatives and
individuals assisting those
representatives; (3) witness, potential
witness, or their representatives and
assistants, and any other person who
possesses information pertaining to the
matter, when it is necessary to obtain
information or testimony relevant to the
matter.
2. A record from this system may be
disclosed as a routine use in court or
administrative proceedings to the
tribunals, counsel, other parties,
witnesses, and the public (in publicly
available pleadings, filings or discussion
in open court) when such disclosure: (1)
Is relevant to, and necessary for, the
proceeding; (2) is compatible with the
purpose for which the Department
collected the records; and (3) the
proceedings involve:
(a) The Department, its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, or
(b) A current or former employee of
the Department and its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, who is acting in an official
capacity, or in any individual capacity
where the Department or other United
States Government agency has agreed to
represent the employee.
3. A record from the system may be
disclosed as a routine use to the
appropriate local, state or federal agency
when records alone or in conjunction
with other information, indicates a
violation or potential violation of law
whether civil, criminal, or regulatory in
nature, and whether arising by general
statute or particular program pursuant
thereto.
4. A record from this system of
records may be disclosed to a member
of Congress submitting a request
involving the constituent when the
constituent has requested assistance
from the member with respect to the
PO 00000
Frm 00070
Fmt 4701
Sfmt 4703
subject matter of the record. The
member of Congress must provide a
copy of the constituent’s request for
assistance.
5. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
6. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper
records and electronic media.
RETRIEVABILITY:
Records may be retrieved by name.
SAFEGUARDS:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
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SYSTEM MANAGER(S) AND ADDRESS
CATEGORIES OF RECORDS IN THE SYSTEM:
Headquarters: The Office Directors for
their respective offices.
Field Offices: The Managers and
Directors of the ‘‘System Locations’’
listed above are the system managers for
their respective portions of the system.
Name, date of birth, education,
employment history, research activities,
and technical specialties.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with DOE’s Privacy Act
regulation, proper identification is
required before a request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures
above.
RECORD SOURCE CATEGORIES:
Subject individuals and drafter of
DOE response.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
DOE–61
SYSTEM NAME:
Census of High Energy Physicists.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
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U.S. Department of Energy, 19901
Germantown Road, Germantown, MD
20874–1290.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Scientists and graduate students in
the field of high energy physics
including DOE and National Nuclear
Security Administration employees.
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AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C.
2401 et seq.
PURPOSE(S):
The information is maintained and
used by the Department to provide a
database for statistical and demographic
studies of the high energy physics
research community.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from the system may be
disclosed as a routine use to physicists,
research organizations, and various
Government organizations engaged in
supporting physics research to obtain
information for statistical and
demographic purposes, on individuals
and institutions engaged in high energy
physics research.
2. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
3. A record from this system of
records may be disclosed to a member
of Congress submitting a request
involving the constituent when the
constituent has requested assistance
from the member with respect to the
subject matter of the record. The
member of Congress must provide a
copy of the constituent’s request for
assistance.
4. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
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Fmt 4701
Sfmt 4703
18113
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as electronic
media.
RETRIEVABILITY:
Records may be retrieved by name of
individual.
SAFEGUARDS:
Electronic records are controlled
through established DOE computer
center procedures (personnel screening
and physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Associate Director for High Energy
and Nuclear Physics, Office of Science,
U.S. Department of Energy, 19901
Germantown Road, Germantown, MD
20874–1290.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures
above.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
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DOE–62
4. A record from this system of
records may be disclosed to a member
of Congress submitting a request
involving the constituent when the
constituent has requested assistance
from the member with respect to the
subject matter of the record. The
member of Congress must provide a
copy of the constituent’s request for
assistance.
5. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
of this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
SYSTEM NAME:
Historical Files—Published
Information Concerning Selected
Persons in the Energy Field.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy,
Headquarters, 1000 Independence
Avenue, SW., Washington, DC 20585.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Selected senior staff officials of the
Manhattan Project, Atomic Energy
Commission, Nuclear Regulatory
Commission, Energy Research and
Development Administration, DOE
including the National Nuclear Security
Administration and other selected
individuals prominent in the energy
field.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name of selected person, newspaper
and magazine articles, press releases,
announcements, and speeches.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C.
2401 et seq.
PURPOSE(S):
The information is maintained and
used by the Department to record,
historical records of the DOE and
predecessor agencies, including the
Atomic Energy Commission, Federal
Energy Administration, and the Energy
Research and Development
Administration. Records are used to
prepare histories in responding to
informational inquiries from DOE
officials and members of the public.
rmajette on PROD1PC64 with NOTICES2
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from the system may be
disclosed as a routine use to members
of the public and the media when
responding to requests for information.
2. A record from the system may be
disclosed as a routine use to another
federal agency when consultation or
referral is required to process requests.
3. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
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POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Records may be stored as paper
records.
RETRIEVABILITY:
Records may be retrieved by name.
SAFEGUARDS:
Paper records are maintained in
locked cabinets and desks. Access is
limited to those whose official duties
require access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Chief Historian, History and Heritage
Resources, Office of the Executive
Secretariat, U.S. Department of Energy,
1000 Independence Avenue, SW.,
Washington, DC 20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
Frm 00072
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures
above.
RECORD SOURCE CATEGORIES:
DOE press releases, DOE News Clips
(a daily compilation of energy related
newspaper and magazine articles), and
other published sources.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
DOE–63
SYSTEM NAME:
Personal Identity Verification (PIV)
Files.
SECURITY CLASSIFICATION:
STORAGE:
PO 00000
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
Fmt 4701
Sfmt 4703
Unclassified.
SYSTEM LOCATIONS/OFFICES:
U.S. Department of Energy,
Headquarters, 1000 Independence
Avenue, SW., Washington, DC 20585
U.S. Department of Energy, Ames Site
Office, 9800 S. Cass Avenue, Argonne,
IL 60439
U.S. Department of Energy, Ames
Laboratory, 311 TASF, Ames, IA 50011–
3020
U.S. Department of Energy, Argonne
Site Office, 9800 S. Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Argonne
National Laboratory, 9700 S. Cass
Avenue, Argonne, IL 60439
U.S. Department of Energy, Berkeley
Site Office, 1 Cyclotron Road, Berkeley,
CA 94720
U.S. Department of Energy,
Bonneville Power Administration, P.O.
Box 3621, Portland, OR 97208–3621
U.S. Department of Energy,
Brookhaven Site Office, 53 Bell Avenue,
Building 464, Upton, NY 11973
U.S. Department of Energy,
Brookhaven National Laboratory, P.O.
Box 5000, Upton, NY 1973–5000
U.S. Department of Energy, Carlsbad
Field Office, WIPP Information Center,
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4021 National Parks Highway Carlsbad,
NM 88221
U.S. Department of Energy, Chicago
Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy,
Environmental Management
Consolidated Business Center, 250 E.
5th Street, Suite 500, Cincinnati, OH
45202
U.S. Department of Energy, Fermi
National Accelerator Laboratory, P.O.
Box 500, Batavia, IL 60510–0500
U.S. Department of Energy, Fermi Site
Office, P.O. Box 2000, Batavia, IL
60510–0500
U.S. Department of Energy, General
Atomics, 3550 General Atomics Court,
San Diego, CA 92121
U.S. Department of Energy, Golden
Field Office, Mail Stop 1501, 1617 Cole
Boulevard, Golden, CO 80401
U.S. Department of Energy, Grand
Junction Office, 2597 B 3/4 Road, Grand
Junction, CO 81503
U.S. Department of Energy, Idaho
National Laboratory, P.O. Box 1625,
Idaho Falls, ID 83415
U.S. Department of Energy, Lawrence
Berkeley National Laboratory, 1
Cyclotron Road, Berkeley, CA 94720
U.S. Department of Energy, National
Energy Technology Laboratory—ARC,
1450 Queen Avenue SW, Albany, OR
97321
U.S. Department of Energy, National
Energy Technology LaboratoryFairbanks, 2175 University Avenue
South, Suite 201, Fairbanks, AK 99709
U.S. Department of Energy, National
Energy Technology Laboratory
(Morgantown), 3610 Collins Ferry Road,
P.O. Box 880, Morgantown, WV 26507–
0880
U.S. Department of Energy, National
Energy Technology Laboratory
(Pittsburgh), 626 Cochrans Mill Road,
P.O. Box 10940, Pittsburgh, PA 15236–
0940
U.S. Department of Energy, National
Energy Technology Laboratory (Tulsa),
One West Third Street, Suite 1400
Tulsa, OK 74103–3519
U.S. Department of Energy, NNSA
Service Center, P.O. Box 5400,
Albuquerque, NM 87185–5400
U.S. Department of Energy, NNSA
Nevada Site Office, P.O. Box 98518, Las
Vegas, NV 89193–8518
U.S. Department of Energy, National
Renewable Energy Laboratory Area
Office, 1617 Cole Boulevard, Golden CO
80401
U.S. Department of Energy, Oak Ridge
Institute of Science and Education, 130
Badger Avenue, Oak Ridge, TN 37831
U.S. Department of Energy, Oak Ridge
National Laboratory, P.O. Box 2008, Oak
Ridge, TN 37831
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U.S. Department of Energy, Oak Ridge
Office, P.O. Box 2001, Oak Ridge, TN
37831
U.S. Department of Energy, Pacific
Northwest National Laboratory, P.O.
Box 999, K1–46, Richland, WA 99352
U.S. Department of Energy, Pacific
Northwest Site Office, P.O. Box 350, MS
K 8–50, Richland, WA 99354
U.S. Department of Energy,
Portsmouth/Paducah Project Office,
1017 Majestic Drive, Suite 200
Lexington KT 40513
U.S. Department of Energy, Princeton
Plasma Physics Laboratory, P.O. Box
451, Princeton, NJ 08543
U.S. Department of Energy, Princeton
Site Office, P.O. Box 102, Princeton, NJ
08042
U.S. Department of Energy, Richland
Operations Office, P.O. Box 550,
Richland, WA 99352
U.S. Department of Energy, Savannah
River Operations Office, P.O. Box A,
Aiken, SC 29802
U.S. Department of Energy, Savannah
River Site Office, P.O. Box A, Aiken, SC
29801
U.S. Department of Energy,
Southeastern Power Administration,
1166 Athens Tech Road, Elberton, GA
30635–4578
U.S. Department of Energy, Stanford
Linear Accelerator Center, 2575 Sand
Hill Road, MS 75, Menlo Park, CA
94025
U.S. Department of Energy, Stanford
Site Office, 2575 Sand Hill Road, MS 8–
A Menlo Park, CA 94025
U.S. Department of Energy, Strategic
Petroleum Reserve Project Management
Office, 900 Commerce Road East New
Orleans, LA 70123–3401
U.S. Department of Energy, Thomas
Jefferson National Accelerator Facility,
12000 Jefferson Avenue, Newport News,
VA 23606
U.S. Department of Energy, Thomas
Jefferson Site Office, 12000 Jefferson
Avenue, Newport News, VA 23606
U.S. Department of Energy, Western
Area Power Administration, P.O. Box
281213, Lakewood, CO 80228–8213
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals who have applied for a
Department of Energy (DOE) PIV
credential under the PIV process.
CATEGORIES OF RECORDS IN THE SYSTEM:
The records maintained in this system
of records include all documents
submitted during application for the PIV
credential or copies of those documents,
and any resulting investigative,
adjudicative, appeal, or reciprocity
documentation. The PIV information
contained in the records includes the
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applicant’s name, social security
number, date of birth, place of birth,
signature, status as Federal or contractor
employee or prospective employee, and
sponsor’s or employer’s name, address,
and telephone number. The records are
the PIV credential request submitted by
the applicant’s sponsor and may include
depending on the applicant’s history
and actions any of the following: copies
of identity source documents; data from
source documents used to positively
identify the applicant; copies of
applicant’s photograph; copies of the
applicant’s background investigation
forms [e.g., Standard Form 85 (SF 85),
Questionnaire for Non-Sensitive
Positions; SF 85P, Questionnaire for
Public Trust Positions; SF 86,
Questionnaire for National Security
Positions; SF 87, Fingerprint Chart; FD–
258, Fingerprint Card; Optional Form
306 (OF 306), Declaration for Federal
Employment; SF 171, Application for
Federal Employment; OF 612, Optional
Application for Federal Employment; a
´
resume or similar document];
adjudication documents; verification of
previous adjudication decision by DOE
or another Federal agency; disposition
of applicant’s PIV processing;
correspondence and related documents
to and from other Federal agencies for
reciprocity purposes; and appeal
documents. The above information will
be used to positively identify
individuals and determine the eligibility
of those individuals for access to DOE
facilities in accordance with HSPD–12.
Note: Executive Order 10450 Section 9(c)
stipulates that reports and other investigative
material and information that originated from
the background investigation (BI) will remain
the property of the investigative agency that
conducted the investigation. DOE Privacy
Act Officers will forward requests for BI
results to the agency that conducted the
investigation. The requester will be notified
of the referral.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq., 50 U.S.C. 2401
et seq., 5 U.S.C. 552a (the Privacy Act
of 1974), Homeland Security
Presidential Directive 12, ‘‘Policy for a
Common Identification Standard for
Federal Employees Contractors,’’ August
27, 2004, and Title 5, Code of Federal
Regulation, Parts 5 and 736.
PURPOSES:
The records are maintained and used
by DOE to determine the eligibility of
individuals for a PIV credential that
provides access to DOE owned or leased
facilities in accordance with HSPD–12.
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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use for the
purpose of an investigation, settlement
of claims, or the preparation and
conduct of litigation to (1) persons
representing DOE in the investigation,
settlement or litigation, and to
individuals assisting in such
representation; (2) others involved in
the investigation, settlement, and
litigation, and their representatives and
individuals assisting those
representatives; (3) witness, potential
witness, or their representatives and
assistants, and any other person who
possesses information pertaining to the
matter, when it is necessary to obtain
information or testimony relevant to the
matter.
2. A record from this system may be
disclosed as a routine use to the
Department of Justice when: (a) DOE or
any component thereof; or (b) any
employee of DOE in his or her official
capacity; or (c) any employee of DOE in
his or her individual capacity where
DOE or the Department of Justice has
agreed to represent the employee; or (d)
the Federal Government, is a party to
litigation or has an interest in such
litigation, and after careful review, DOE
determines that the records are both
relevant and necessary to the litigation
and the use of such records by the
Department of Justice is therefore
deemed by DOE to be for a purpose
compatible with the purpose for which
DOE collected the records.
3. A record from this system may be
disclosed as a routine use to a court or
adjudicative body in a proceeding
when: (a) DOE or any component
thereof; (b) any employee of DOE in his
or her official capacity; (c) any
employee of DOE in his or her
individual capacity where DOE or the
Department of Justice has agreed to
represent the employee; or (d) the
Federal Government is a party to
litigation or has an interest in such
litigation and, after careful review, DOE
determines that the records are both
relevant and necessary to the litigation
and the use of such records is therefore
deemed by DOE to be for a purpose that
is compatible with the purpose for
which DOE collected the records.
4. A record from this system may be
disclosed as a routine use to a federal,
state, local, foreign, tribal, or other
public authority that the system of
records contains information relevant to
the retention of an employee, the
retention of a security clearance, the
letting of a contract, or the issuance or
retention of a license, grant, or other
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benefit. No disclosure will be made
unless the information has been
determined to be sufficiently reliable to
support a referral to another office
within DOE or to another Federal
agency for criminal, civil,
administrative personnel or regulatory
action.
5. Except for self-admissions of illegal
use of drugs or drug activity on
questionnaire Forms SF 85, SF 85P, and
SF 86, when a record on its face, or in
conjunction with other records,
indicates a violation or potential
violation of law, whether civil, criminal,
or regulatory in nature, and whether
arising by general statute or particular
program statute, or by regulation, rule,
or order issued pursuant thereto, a
routine use disclosure may be made to
the appropriate public authority,
whether Federal, foreign, State, local, or
tribal, or otherwise, responsible for
enforcing, investigating or prosecuting
such violation or charged with enforcing
or implementing the statute, or rule,
regulation, or order issued pursuant
thereto, if the information disclosed is
relevant to any enforcement, regulatory,
investigative or prosecutorial
responsibility of the receiving entity.
6. A record from this system may be
disclosed as a routine use to a member
of Congress or to a Congressional staff
member in response to an inquiry of the
Congressional office made at the written
request of the constituent about whom
the record is maintained. The member
of Congress must provide a copy of the
constituent’s request for assistance.
7. A record from this system may be
disclosed as a routine use to DOE
contractors in the performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
8. A record from this system may be
disclosed as a routine use to the
National Archives and Records
Administration for records management
inspections under 44 U.S.C. 2904 and
2906.
9. A record from this system may be
disclosed as a routine use to any source
or potential source from which the
information is requested in the course of
an investigation concerning the
retention of an employee or other
personnel action (other than hiring), or
the retention of a security clearance,
contract, grant, license, or other benefit,
to the extent necessary to identify the
individual, inform the source of the
nature and purpose of the investigation,
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and to identify the type of information
requested.
10. A record from this system may be
disclosed as a routine use to a Federal,
State, or local agency, or other
appropriate entities or individuals, or
through established liaison channels to
selected foreign governments, in order
to enable an intelligence agency to carry
out its responsibilities under the
National Security Act of 1947, as
amended, the CIA Act of 1949, as
amended, Executive Order 12333 or any
successor order, applicable national
security directives, or classified
implementing procedures approved by
the Attorney General and promulgated
pursuant to such statutes, orders, or
directives.
11. A record from this system may be
disclosed as a routine use to notify
another Federal agency, or verify
whether, a PIV credential is no longer
valid.
12. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper files
and/or electronic media.
RETRIEVABILITY:
Records may be retrieved by name,
social security number, or unique PIV
file number.
SAFEGUARDS:
Paper records, when not in use, are
maintained in a combination-locked
cabinet or safe, or in an equally secure
area. Electronic records are controlled
through established DOE cyber security
directives or procedures, and they are
password protected. Both paper and
electronic records are protected by
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screening the personnel who have
regular access to them and by physically
protecting the locations where they are
kept. Access to paper or electronic
records is limited to those whose official
duties require access to the records and
who have a need-to-know. Data from the
system of records that is personally
identifiable information which may be
electronically transmitted is protected
by encryption.
RECORD SOURCE CATEGORIES:
RETENTION AND DISPOSAL:
SYSTEM NAME:
Records retention and disposal
authorities are in the National Archives
and Records Administration (NARA)
General Records Schedule and in
supplemental DOE record schedules
that have been approved by NARA.
SYSTEM MANAGERS AND ADDRESSES:
Headquarters: Director, Office of
Health, Safety and Security, U.S.
Department of Energy, 1000
Independence Avenue, SW.,
Washington, DC 20585.
Field Offices: The Managers of the
System Locations listed with their
addresses above are the system
managers for their respective portions of
the system.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act at Title 10, Code of Federal
Regulations (CFR), Part 1008, a request
by an individual to determine if a
system of records contains information
about him/her should be directed to the
U.S. Department of Energy,
Headquarters, Privacy Act Officer, or to
the Privacy Act Officer at the
appropriate location identified under
System Locations above. For records
maintained in the field including, but
not limited to, Laboratories, Area
Offices, or Site Offices, the request
should be directed to the Privacy Act
Officer that has jurisdiction over that
office or facility. The request should
include the requester’s complete name,
time period for which records are
sought, and the office location(s) where
the requester believes the records are
located.
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RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
regulation at 10 CFR 1008, proper
identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures
above.
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Documents completed or furnished by
the applicant; Department of Energy;
Office of Personnel Management;
Federal Bureau of Investigation; other
Federal agencies.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
DOE–66
Power Sales to Individuals.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy, Western
Area Power Administration, P.O. Box
3402, Golden, CO 80401
U.S. Department of Energy, Western
Area Power Administration, 1800 South
Rio Grand, Montrose, CO 81401
U.S. Department of Energy, Colorado
River Storage Region, 257 E200S, Suite
475, Salt Lake City, UT 84111
U.S. Department of Energy, Desert
Southwest Region, 615 S. 43rd Avenue,
Phoenix, AZ 85009
U.S. Department of Energy, Rocky
Mountain Region, 5555 E. Crossroads
Boulevard, Loveland, CO 80538–8986
U.S. Department of Energy, Sierra
Nevada Region, 114 Parkshore Drive,
Folsom, CA 95630–4710
U.S. Department of Energy, Upper
Great Plains Region, 2900 4th Avenue
North, Billings, MT 59101–1266
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals purchasing power from
the Western Area Power
Administration.
CATEGORIES OF RECORDS IN THE SYSTEM:
Executed contracts, agreements,
amendments, extensions, and related
correspondence.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C.
2401 et seq.
PURPOSE(S):
The records are maintained and used
by the Department to bill individuals for
sale of purchase power.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use for the
purpose of an investigation, settlement
of claims, or the preparation and
conduct of litigation to (1) persons
representing the Department in the
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investigation, settlement or litigation,
and to individuals assisting in such
representation; (2) others involved in
the investigation, settlement, and
litigation, and their representatives and
individuals assisting those
representatives; (3) witness, potential
witness, or their representatives and
assistants, and any other person who
possesses information pertaining to the
matter, when it is necessary to obtain
information or testimony relevant to the
matter.
2. A record from this system may be
disclosed as a routine use in court or
administrative proceedings to the
tribunals, counsel, other parties,
witnesses, and the public (in publicly
available pleadings, filings or discussion
in open court) when such disclosure: (1)
Is relevant to, and necessary for, the
proceeding; (2) is compatible with the
purpose for which the Department
collected the records; and (3) the
proceedings involve:
(a) The Department, its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, or
(b) A current or former employee of
the Department and its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, who is acting in an official
capacity, or in any individual capacity
where the Department or other United
States Government agency has agreed to
represent the employee.
3. A record from the system may be
disclosed as a routine use to a federal,
state, or local agency to obtain
information relevant to a Departmental
decision concerning the hiring or
retention of an employee, the issuance
of a security clearance, the letting of a
contract, or the issuance of a license,
grant, or other benefit. The Department
must deem such disclosure to be
compatible with the purpose for which
the Department collected the
information.
4. A record from this system of
records may be disclosed to a federal
agency to facilitate the requesting
agency’s decision concerning the hiring
or retention of an employee, the
issuance of a security clearance, the
reporting of an investigation of an
employee, the letting of a contract, or
the issuance of a license, grant, or other
benefit, to the extent that the
information is relevant and necessary to
the requesting agency’s decision on the
matter. The Department must deem
such disclosure to be compatible with
the purpose for which the Department
collected the information.
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5. A record from the system may be
disclosed as a routine use to the
appropriate local, state or federal agency
when records alone or in conjunction
with other information, indicates a
violation or potential violation of law
whether civil, criminal, or regulatory in
nature, and whether arising by general
statute or particular program pursuant
thereto.
6. A record from this system of
records may be disclosed to a member
of Congress submitting a request
involving the constituent when the
constituent has requested assistance
from the member with respect to the
subject matter of the record. The
member of Congress must provide a
copy of the constituent’s request for
assistance.
7. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
8. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
of this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
limited to those whose official duties
require access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Administrator, Western Area Power
Administration, U.S. Department of
Energy, P.O. Box 3402, Golden, CO
80401.
Regional Offices: The Managers and
Directors of the ‘‘System Locations’’
listed above are the system managers for
their respective locations.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures
above.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
RECORD SOURCE CATEGORIES:
STORAGE:
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
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Records may be stored as paper
records.
Subject individuals.
None.
DOE–71
RETRIEVABILITY:
Records may be retrieved by name.
SYSTEM NAME:
The Radiation Accident Registry.
SAFEGUARDS:
Paper records are maintained in
locked cabinets and desks. Access is
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SECURITY CLASSIFICATION:
Unclassified.
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SYSTEM LOCATION(S):
U.S. Department of Energy, Oak Ridge
Office, P.O. Box 2001, Oak Ridge, TN
37831.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Those persons accidentally exposed
to acute dose of ionizing radiation as
defined by exposure dose criteria agreed
to by the Department of Energy (DOE)
including the National Nuclear Security
Administration (NNSA) and the Nuclear
Regulatory Commission (NRC) by an
interagency agreement. The dose criteria
established by this agreement include
one or more of the following: Greater
than or equal to 25 REM (Roentgen
Equivalent in Man) to the whole body,
active blood forming organs or gonads;
greater than or equal to 600 REM to skin
of the whole body or extremities; greater
than or equal to 75 REM to other tissues
or organs from an external source; and
greater than or equal to 1⁄2 NCRP
maximum permissible organ burden
internally; all those medical
administrations of radioisotopes that
result in a dose or organ burden equal
to or greater than those given above.
CATEGORIES OF RECORDS IN THE SYSTEM:
Official accident reports including
reports of those accidents that have
occurred within the jurisdiction of the
NRC and have been transferred to the
DOE for the Accident Registry according
to the DOE/NRC agreement; names,
addresses, social security numbers, date
of birth, and sex; medical records
compiled at the time of the accident
(such records include physician and
hospital records, diagnostic and
laboratory test reports, radiographs,
EKGs, and radiation exposure report);
medical records of illnesses,
examinations, including routine followup examinations, and investigations that
have occurred since the radiation
exposure; photographs or facsimiles of
radiation-induced injuries; search and
contact information for registrants not
identified and/or located; consent to
release information forms completed by
registrants; death certificates; anecdotal
information; and correspondence
relating to the accident and/or the
individuals involved.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
et seq.; DOE Order 5500.2B, Emergency
Categories, Classes, and Notification and
Reporting Requirements, April 30, 1991;
42 U.S.C. 7274i. Program to monitor
Department of Energy workers exposed
to hazardous and radioactive
substances.
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02APN2
Federal Register / Vol. 73, No. 64 / Wednesday, April 2, 2008 / Notices
PURPOSE(S):
The information is maintained and
used by the Department to provide a
current record of radiation accidents; to
identify specific populations for use in
epidemiological and clinical studies;
and to conduct medical surveillance
during the lifetime of the registrants.
rmajette on PROD1PC64 with NOTICES2
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from this system of
records may be disclosed to a member
of Congress submitting a request
involving the constituent when the
constituent has requested assistance
from the member with respect to the
subject matter of the record. The
member of Congress must provide a
copy of the constituent’s request for
assistance.
2. A record from this system of
records may be disclosed to contractor
personnel, grantees, and cooperative
agreement holders of components of the
Department of Health and Human
Services, including the National
Institute for Occupational Safety and
Health and the National Center for
Environmental Health of the Centers for
Disease Control and Prevention, and the
Agency for Toxic Substances and
Disease Registry to facilitate health
hazard evaluations, epidemiological
studies, or public health activities
required by law pursuant to a
Memoranda of Understanding between
the Department and the Department of
Health and Human Services or its
components. Those provided
information under this routine use are
subject to the same limitations
applicable to Department officers and
employees under the Privacy Act.
3. A record from this system of
records may be disclosed as a routine
use to DOE contractors, grantees,
participants in cooperative agreements,
and collaborating researchers, or the
employees of these parties, in
performance of health studies or related
health or environmental duties pursuant
to their contracts, grants, and
cooperating or collaborating research
agreements; federal, state and local
health and medical agencies or
authorities; to subcontractors in order to
determine a subject’ s vital status or
cause of death; to health care providers
to verify a diagnosis or cause of death;
or to third parties to obtain current
addresses for participants in healthrelated studies, surveys and
surveillances. Those provided
information under this routine use are
subject to the same limitations
applicable to Department officers and
employees under the Privacy Act.
VerDate Aug<31>2005
15:38 Apr 01, 2008
Jkt 214001
4. A record from this system of
records may be disclosed as a routine
use to members of DOE advisory
committees, the Department of Health
and Human Services Advisory
Committee on Projects Related to
Department of Energy Facilities and to
designated employees of federal, state,
or local government or governmentsponsored entities authorized to provide
advice to the Department concerning
health, safety, or environmental issues.
Those provided information under this
routine use are subject to the same
limitations applicable to Department
officers and employees under the
Privacy Act.
5. A record from this system may be
disclosed as a routine use for the
purpose of an investigation, settlement
of claims, or the preparation and
conduct of litigation to (1) persons
representing the Department in the
investigation, settlement or litigation,
and to individuals assisting in such
representation; (2) others involved in
the investigation, settlement, and
litigation, and their representatives and
individuals assisting those
representatives; (3) witnesses, potential
witnesses, or their representatives and
assistants, and any other person who
possesses information pertaining to the
matter, when it is necessary to obtain
information or testimony relevant to the
matter.
6. A record from this system may be
disclosed as a routine use in court or
administrative proceedings to the
tribunals, counsel, other parties,
witnesses, and the public (in publicly
available pleadings, filings or discussion
in open court) when such disclosure: (1)
Is relevant to, and necessary for, the
proceeding; (2) is compatible with the
purpose for which the Department
collected the records; and (3) the
proceedings involve:
(a) The Department, its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, or
(b) A current or former employee of
the Department and its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, who is acting in an official
capacity, or in any individual capacity
where the Department or other United
States Government agency has agreed to
represent the employee.
7. A record from the system may be
disclosed as a routine use to the
appropriate local, state, or federal
agency when records alone or in
conjunction with other information,
indicates a violation or potential
PO 00000
Frm 00077
Fmt 4701
Sfmt 4703
18119
violation of law whether civil, criminal,
or regulatory in nature, and whether
arising by general statute or particular
program pursuant thereto.
8. A record from this system of
records may be disclosed to foreign
governments or international
organizations, in accordance with
treaties, international conventions, or
executive agreements.
9. A record from this system may be
disclosed to Department of Health and
Human Services, their contractors,
grantees, and cooperative agreement
holders, pursuant to the Energy
Employees Occupational Illness
Compensation Program Act of 2000, to
estimate radiation doses and other
workplace exposures received by
Department of Energy and contractor
employees. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
10. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
of this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper
records, microfilm, and electronic
media.
RETRIEVABILITY:
Records may be retrieved by name
and social security number.
SAFEGUARDS:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
E:\FR\FM\02APN2.SGM
02APN2
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Federal Register / Vol. 73, No. 64 / Wednesday, April 2, 2008 / Notices
those whose official duties require
access to the records.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE records schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Manager, U.S. Department of Energy,
Oak Ridge Office, P.O. Box 2001, Oak
Ridge, TN 37831.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
RECORD SOURCE CATEGORIES:
Present and former employees,
Department of Energy (DOE) contractor
employees, including employees of the
National Nuclear Security
Administration (NNSA) predecessor
agencies and organizations, including
the Manhattan District, U.S. Atomic
Energy Commission, and Energy
Research and Development
Administration; and present and former
civilian employees in the DOE Naval
Reactor Program who received a whole
body exposure of ionizing radiation
equal to or in excess of 5 REM in any
1 year.
CATEGORIES OF RECORDS IN THE SYSTEM:
Rosters of names of individuals
meeting the above criteria for inclusion
in the Registry submitted through the
DOE field operation officers from DOE
owned and operated facilities and sites.
In addition to names of such
individuals, these rosters include social
security number or other identifying
information, sex, race, date of birth, date
and/or place of death, first date of hire,
last date of termination, continuity of
hire, year in which they received first
dose greater than or equal to 5 REM,
actual radiation doses in excess of 5
REM, and total career radiation
exposure dose.
Original or copied lifetime medical
records from plant and private
physicians and hospitals including
routine physical examinations, reports
of diagnostic and laboratory tests,
radiographs, EKGs, etc., or abstracted
portions of such records as are required
for the purposes of this study.
Contact information for registrants
who are no longer employed at qualified
sites or who are deceased.
The individual, medical records,
physicians, medical institutions, and
reports of incident/accident/accident
investigations from private and public
sources, radiation dosimetry records,
security clearance records, and
employment records.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
The information is maintained and
used by the Department to identify
specific populations for use in
epidemiological and clinical studies;
and to conduct medical surveillance
during the lifetime of the registrants.
None.
DOE–72
SYSTEM NAME:
rmajette on PROD1PC64 with NOTICES2
The DOE Radiation Study Registry.
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy, Oak Ridge
Office, P.O. Box 2001, Oak Ridge, TN
37831
15:38 Apr 01, 2008
Jkt 214001
PURPOSE(S):
ROUTINE USES OF THE RECORDS MAINTAINED IN
THE SYSTEM, INCLUDING CATEGORIES OF USERS
AND THE PURPOSE OF SUCH USES:
SECURITY CLASSIFICATION:
VerDate Aug<31>2005
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
et seq.; DOE Order 5500.2B, Emergency
Categories, Classes, and Notification and
Reporting Requirements, April 30, 1991;
42 U.S.C. 7274i.
1. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
PO 00000
Frm 00078
Fmt 4701
Sfmt 4703
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
2. A record from this system of
records may be disclosed to a member
of Congress submitting a request
involving the constituent when the
constituent has requested assistance
from the member with respect to the
subject matter of the record. The
member of Congress must provide a
copy of the constituent’s request for
assistance.
3. A record from this system of
records may be disclosed to contractor
personnel, grantees, and cooperative
agreement holders of components of the
Department of Health and Human
Services, including the National
Institute for Occupational Safety and
Health and the National Center for
Environmental Health of the Centers for
Disease Control and Prevention, and the
Agency for Toxic Substances and
Disease Registry to facilitate health
hazard evaluations, epidemiological
studies, or public health activities
required by law pursuant to a
Memoranda of Understanding between
the Department and the Department of
Health and Human Services or its
components. Those provided
information under this routine use are
subject to the same limitations
applicable to Department officers and
employees under the Privacy Act.
4. A record from this system of
records may be disclosed as a routine
use to members of DOE advisory
committees, the Department of Health
and Human Services Advisory
Committee on Projects Related to
Department of Energy Facilities and to
designated employees of Federal, State,
or local government or governmentsponsored entities authorized to provide
advice to the Department concerning
health, safety, or environmental issues.
Those provided information under this
routine use are subject to the same
limitations applicable to Department
officers and employees under the
Privacy Act.
5. A record from this system may be
disclosed as a routine use for the
purpose of an investigation, settlement
of claims, or the preparation and
conduct of litigation to (1) a person
representing the Department in the
investigation, settlement or litigation,
and to individuals assisting in such
representation; (2) others involved in
the investigation, settlement, and
litigation, and their representatives and
individuals assisting those
representatives; (3) witness, potential
E:\FR\FM\02APN2.SGM
02APN2
rmajette on PROD1PC64 with NOTICES2
Federal Register / Vol. 73, No. 64 / Wednesday, April 2, 2008 / Notices
witness, or their representatives and
assistants, and any other person who
possesses information pertaining to the
matter, when it is necessary to obtain
information or testimony relevant to the
matter.
6. A record from this system may be
disclosed as a routine use in court or
administrative proceedings to the
tribunals, counsel, other parties,
witnesses, and the public (in publicly
available pleadings, filings or discussion
in open court) when such disclosure: (1)
is relevant to, and necessary for, the
proceeding; (2) is compatible with the
purpose for which the Department
collected the records; and (3) the
proceedings involve:
(a) The Department, its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, or
(b) A current or former employee of
the Department and its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, who is acting in an official
capacity, or in any individual capacity
where the Department or other United
States Government agency has agreed to
represent the employee.
7. A record from this system of
records may be disclosed as a routine
use to the United States Enrichment
Corporation and its contractors in
performance of their contracts, and their
officers and employees who have a need
for the record in the performance of
their duties subject to the same
limitations applicable to DOE officers
and employees under the Privacy Act at
the following sites: (1) Portsmouth
Gaseous Diffusion Plant at Piketon,
Ohio, and (2) Paducah Site Office at
Paducah, Kentucky.
8. A record from this system may be
disclosed to Department of Health and
Human Services, their contractors,
grantees, and cooperative agreement
holders, pursuant to the Energy
Employees Occupational Illness
Compensation Program Act of 2000, to
estimate radiation doses and other
workplace exposures received by
Department of Energy and contractor
employees. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
9. A record from this system may be
disclosed as a routine use to the
personnel, contractors, grantees, and
cooperative agreement holders of the
Department of Labor, the Department of
Health and Human Services, the
Department of Justice, and other Federal
VerDate Aug<31>2005
15:38 Apr 01, 2008
Jkt 214001
agencies and their components,
designated by the President to
implement the Federal compensation
program established by the Energy
Employees Occupational Illness
Compensation Program Act, for the
purpose of assisting in the adjudication
or processing of a claim under that Act.
Those provided information under this
routine use are subject to the same
limitations applicable to Department
officers and employees under the
Privacy Act.
10. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF THE RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper
records, microfilm, and electronic
media.
RETRIEVABILITY:
Manager, U.S. Department of Energy,
Oak Ridge Office, P.O. Box 2001, Oak
Ridge, TN 37831.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
RECORD SOURCE CATEGORIES:
The individual, medical records,
physicians, medical institutions, and
reports of incident/accident/accident
investigations from private and public
sources, radiation dosimetry records,
security clearance records, and
employment records.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
DOE–73
SYSTEM NAME:
SAFEGUARDS:
The US–DTPA Registry.
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
Frm 00079
SYSTEM MANAGER(S) AND ADDRESS:
None.
Records may be retrieved by name
and social security number.
PO 00000
18121
Fmt 4701
Sfmt 4703
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy, Oak Ridge
Office, P. O. Box 2001, Oak Ridge, TN
37831
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals who are or suspected of
internal contamination with transuranic
elements and have received diethylene
triamine pentaacetic acid (DTPA) in the
calcium or zinc form during the course
of chelation therapy. Administration of
the agent DTPA is limited to physicians
E:\FR\FM\02APN2.SGM
02APN2
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Federal Register / Vol. 73, No. 64 / Wednesday, April 2, 2008 / Notices
who are co-investigators with the DOE
contractor staff on the Investigative New
Drug License of the Food and Drug
Administration.
CATEGORIES OF RECORDS IN THE SYSTEM:
The records compiled by the
physician administering DTPA in the
event of an exposure that was known to
have or was suspected of having caused
transuranic contamination internally
requiring chelation therapy with DTPA.
These records include a description of
the exposure, the results of serial
bioassays and investigations conducted
to evaluate the level of internal
contamination and the efficacy of
subsequent chelation by DTPA.
Name, social security numbers or
other identifiers and vital status of
treated persons. The name and address
of the individual’s last known private
physicians are included in the DTPA
Registry to facilitate the search and
contact of individuals; medical records
of illnesses, examinations, including
routine follow-up examinations, and
investigations that have occurred since
the initial administration of DTPA; and
death certificate.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
et seq.; 42 U.S.C. 7274i.
PURPOSE(S):
The records are maintained and used
by the Department to provide a current
record of individuals treated with
DTPA. To identify by epidemiological
methods any long-term effects
associated with DTPA therapy; and to
provide information to Food and Drug
Administration in accordance with the
Investigative New Drug licenses and
issuances, epidemiological and clinical
studies; and to conduct medical
surveillance during the lifetime of the
registrants.
rmajette on PROD1PC64 with NOTICES2
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING, CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
2. A record from this system of
records may be disclosed to a member
of Congress submitting a request
involving the constituent when the
constituent has requested assistance
from the member with respect to the
VerDate Aug<31>2005
15:38 Apr 01, 2008
Jkt 214001
subject matter of the record. The
member of Congress must provide a
copy of the constituent’s request for
assistance.
3. A record from this system of
records may be disclosed to contractor
personnel, grantees, and cooperative
agreement holders of components of the
Department of Health and Human
Services, including the National
Institute for Occupational Safety and
Health and the National Center for
Environmental Health of the Centers for
Disease Control and Prevention, and the
Agency for Toxic Substances and
Disease Registry to facilitate health
hazard evaluations, epidemiological
studies, or public health activities
required by law pursuant to Memoranda
of Understanding between the
Department and the Department of
Health and Human Services or its
components. Those provided
information under this routine use are
subject to the same limitations
applicable to Department officers and
employees under the Privacy Act.
4. A record from this system of
records may be disclosed as a routine
use to members of DOE Advisory
Committees, the Department of Health
and Human Services Advisory
Committee on Projects Related to
Department of Energy Facilities, and to
designated employees of Federal, State,
or local government or governmentsponsored entities authorized to provide
advice to the Department concerning
health, safety, or environmental issues.
Those provided information under this
routine use are subject to the same
limitations applicable to Department
officers and employees under the
Privacy Act.
5. A record from this system may be
disclosed as a routine use for the
purpose of an investigation, settlement
of claims, or the preparation and
conduct of litigation to (1) a person
representing the Department in the
investigation, settlement or litigation,
and to individuals assisting in such
representation; (2) others involved in
the investigation, settlement, and
litigation, and their representatives and
individuals assisting those
representatives; (3) witnesses, potential
witnesses, or their representatives and
assistants, and any other person who
possesses information pertaining to the
matter, when it is necessary to obtain
information or testimony relevant to the
matter.
6. A record from this system may be
disclosed as a routine use in court or
administrative proceedings to the
tribunals, counsel, other parties,
witnesses, and the public (in publicly
available pleadings, filings or discussion
PO 00000
Frm 00080
Fmt 4701
Sfmt 4703
in open court) when such disclosure: (1)
Is relevant to, and necessary for, the
proceeding; (2) is compatible with the
purpose for which the Department
collected the records; and (3) the
proceedings involve:
(a) The Department, its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, or
(b) A current or former employee of
the Department and its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, who is acting in an official
capacity, or in any individual capacity
where the Department or other United
States Government agency has agreed to
represent the employee.
7. A record from the system may be
disclosed as a routine use to the
appropriate local, state or federal agency
when records alone or in conjunction
with other information, indicates a
violation or potential violation of law
whether civil, criminal, or regulatory in
nature, and whether arising by general
statute or particular program pursuant
thereto.
8. A record from this system may be
disclosed to Department of Health and
Human Services, their contractors,
grantees, and cooperative agreement
holders, pursuant to the Energy
Employees Occupational Illness
Compensation Program Act of 2000, to
estimate radiation doses and other
workplace exposures received by
Department of Energy and contractor
employees. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
9. A record from this system may be
disclosed as a routine use to the
personnel, contractors, grantees, and
cooperative agreement holders of the
Department of Labor, the Department of
Health and Human Services, the
Department of Justice, and other Federal
agencies and their components,
designated by the President to
implement the Federal compensation
program established by the Energy
Employees Occupational Illness
Compensation Program Act, for the
purpose of assisting in the adjudication
or processing of a claim under that Act.
Those provided information under this
routine use are subject to the same
limitations applicable to Department
officers and employees under the
Privacy Act.
10. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
E:\FR\FM\02APN2.SGM
02APN2
Federal Register / Vol. 73, No. 64 / Wednesday, April 2, 2008 / Notices
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper
records, microfilm, and electronic
media.
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
RECORD SOURCE CATEGORIES:
The individual, medical records,
physicians, medical institutions, and
reports of incident/accident/accident
investigations from private and public
sources, radiation dosimetry records,
security clearance records, and
employment records.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
RETRIEVABILITY:
Records may be retrieved by name
and social security number.
DOE–75
SYSTEM NAME:
SAFEGUARDS:
Call Detail Records.
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE records schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Manager, U.S. Department of Energy,
Oak Ridge Office, P.O. Box 2001, Oak
Ridge, TN 37831
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NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
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SECURITY CLASSIFICATION:
Unclassified.
U.S. Department of Energy,
Headquarters, 1000 Independence
Avenue, SW., Washington, DC 20585
U.S. Department of Energy, NNSA
Service Center Albuquerque, P.O. Box
5400, Albuquerque, NM 87185–5400
U.S. Department of Energy,
Bonneville Power Administration, P.O.
Box 3621, Portland, OR 97208
U.S. Department of Energy, Chicago
Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Idaho
Operations Office, 850 Energy Drive,
Idaho Falls, ID 83401
U.S. Department of Energy, National
Energy Technology Laboratory
(Morgantown), P.O. Box 880,
Morgantown, WV 26505
U.S. Department of Energy, National
Energy Technology Laboratory
(Pittsburgh), P.O. Box 10940, Pittsburgh,
PA 15122
U.S. Department of Energy, NNSA
Nevada Site Office, P.O. Box 98518, Las
Vegas, NV 89193–8518
U.S. Department of Energy, Oak Ridge
Office, P.O. Box E, Oak Ridge, TN 37830
U.S. Department of Energy, Pittsburgh
Naval Reactors, P.O. Box 109,
Pittsburgh, PA 15122
Frm 00081
Fmt 4701
U.S. Department of Energy, Richland
Operations Office, P.O. Box 550,
Richland, WA 99352
U.S. Department of Energy, Savannah
River Operations Office, P.O. Box A,
Aiken, SC 29801
U.S. Department of Energy,
Schenectady Naval Reactors Office, P.O.
Box 1069, Schenectady, NY 12301
U.S. Department of Energy,
Southeastern Power Administration,
1166 Athens Tech Road, Elberton, GA
30635–4578
U.S. Department of Energy,
Southwestern Power Administration,
Williams Tower One, One West Third
Street, Tulsa, OK 74103
U.S. Department of Energy, Western
Area Power Administration, P.O. Box
3402, Golden, CO 80401
U.S. Department of Energy, Office of
Repository Development, P.O. Box
364629, North Las Vegas, NV 89036–
8629
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Employees of Department of Energy
(DOE) including employees of the
National Nuclear Security
Administration (NNSA) and those
employees of other Federal agencies and
contractors who are located on the DOE
premises and who have assigned station
numbers in the on-premise
telecommunications system.
CATEGORIES OF RECORDS IN THE SYSTEM:
SYSTEM LOCATION(S):
PO 00000
18123
Sfmt 4703
Originating and terminating call data
records relating to use of DOE
telephones, including calling station
number; date, time call originated,
duration of call, and called number;
directory records indicating assignment
of telephone numbers to employees; and
records relating to location of
telephones. Reports may be generated
from stored call detail records and may
include, but are not limited to, station
usage summaries, trunk usage
summaries, traffic and network busy
hour studies, on-net and off-net pricing,
exception reports, bill certification, and
cost allocation.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C.
2401 et seq.
PURPOSE(S):
The information is maintained and
used by the Department to help manage
and control the costs of operating the
Department’s telephone systems. To this
end, the program will collect
information about the use of the
agency’s telephone system for local,
long distance, and other toll calls and
may attempt to assign responsibility to
individual person for particular calls.
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The information also assists the
Department in choosing more efficient
and cost effective ways of
communicating; in making decisions
about acquiring hardware, software, and
services; and in developing management
strategies for more efficient use of
existing telecommunications
capabilities. Other uses are to deter use
of the telephone systems for unofficial
purposes, and to recover the cost of
unofficial calls.
rmajette on PROD1PC64 with NOTICES2
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use to
representatives of the General Services
Administration who are conducting
records management inspections under
the authority of 44 U.S.C. 2904 and
2906.
2. A record from this system may be
disclosed as a routine use to ‘‘consumer
reporting agencies’’ as defined in the
Fair Credit Reporting Act, 15 U.S.C.
2904 and 2906.
3. A record from the system may be
disclosed as a routine use to the
appropriate local, state or federal agency
when records alone or in conjunction
with other information, indicates a
violation or potential violation of law
whether civil, criminal, or regulatory in
nature, and whether arising by general
statute or particular program pursuant
thereto.
4. A record from this system may be
disclosed as a routine use for the
purpose of an investigation, settlement
of claims, or the preparation and
conduct of litigation to (1) a person
representing the Department in the
investigation, settlement or litigation,
and to individuals assisting in such
representation; (2) others involved in
the investigation, settlement, and
litigation, and their representatives and
individuals assisting those
representatives; (3) witness, potential
witness, or their representatives and
assistants, and any other person who
possesses information pertaining to the
matter, when it is necessary to obtain
information or testimony relevant to the
matter.
5. A record from this system may be
disclosed as a routine use in court or
administrative proceedings to the
tribunals, counsel, other parties,
witnesses, and the public (in publicly
available pleadings, filings or discussion
in open court) when such disclosure: (1)
Is relevant to, and necessary for, the
proceeding; (2) is compatible with the
purpose for which the Department
collected the records; and (3) the
proceedings involve:
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(a) The Department, its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, or
(b) A current or former employee of
the Department and its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, who is acting in an official
capacity, or in any individual capacity
where the Department or other United
States Government agency has agreed to
represent the employee.
6. A record from the system may be
disclosed as a routine use to a federal,
state, or local agency to obtain
information relevant to a Departmental
decision concerning the hiring or
retention of an employee, the issuance
of a security clearance, the letting of a
contract, or the issuance of a license,
grant, or other benefit. The Department
must deem such disclosure to be
compatible with the purpose for which
the Department collected the
information.
7. A record from this system of
records may be disclosed to a federal
agency to facilitate the requesting
agency’s decision concerning the hiring
or retention of an employee, the
issuance of a security clearance, the
reporting of an investigation of an
employee, the letting of a contract, or
the issuance of a license, grant, or other
benefit, to the extent that the
information is relevant and necessary to
the requesting agency’s decision on the
matter. The Department must deem
such disclosure to be compatible with
the purpose for which the Department
collected the information.
8. A record from this system of
records may be disclosed to a member
of Congress submitting a request
involving the constituent when the
constituent has requested assistance
from the member with respect to the
subject matter of the record. The
member of Congress must provide a
copy of the constituent’s request for
assistance.
9. A record from this system of
records may be disclosed to foreign
governments or international
organizations in accordance with
treaties, international conventions, or
executive agreements.
10. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to
PO 00000
Frm 00082
Fmt 4701
Sfmt 4703
Department officers and employees
under the Privacy Act.
11. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper
records, microfilm, and electronic
media.
RETRIEVABILITY:
Records may be retrieved by
individual telephone extension number.
SAFEGUARDS:
Paper and microfilm records are
maintained in locked cabinets and
desks. Electronic records are controlled
through established DOE computer
center procedures (personnel screening
and physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Office of
Information Management, U.S.
Department of Energy, 19901
Germantown Road, Germantown, MD
20874.
Field Offices: The Managers and
Directors of the ‘‘System Locations’’
listed above are the system managers for
their respective locations.
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NOTIFICATION PROCEDURES:
Categories include telephone
assignment records; call detail listings;
results of administrative inquiries
relating to assignment of responsibility
for placement of special local and longdistance calls.
U.S. Department of Energy, National
Energy Technology Laboratory
(Morgantown), P.O. Box 880,
Morgantown, WV 26505
U.S. Department of Energy, National
Energy Technology Laboratory
(Pittsburgh), P.O. Box 10940, Pittsburgh,
PA 15122
U.S. Department of Energy, NNSA
Nevada Site Office, P.O. Box 98518, Las
Vegas, NV 89193–8518
U.S. Department of Energy, Oak Ridge
Office, P.O. Box 2001, Oak Ridge, TN
37831–8501
U.S. Department of Energy, Pittsburgh
Naval Reactors, P.O. Box 109,
Pittsburgh, PA 15122
U.S. Department of Energy, Office of
Repository Development, P.O. Box
364629, North Las Vegas, NV 89036–
8629
U.S. Department of Energy, Richland
Operations Office, P.O. Box 550,
Richland, WA 99352
U.S. Department of Energy, Savannah
River Operations Office, P.O. Box A,
Aiken, SC 29801
U.S. Department of Energy,
Schenectady Naval Reactors Office, P.O.
Box 1069, Schenectady, NY 12301
U.S. Department of Energy,
Southeastern Power Administration,
1166 Athens Tech Road, Elberton, GA
30635–4578
U.S. Department of Energy,
Southwestern Power Administration,
Williams Tower One, One West Third
Street, Tulsa, OK 74103
U.S. Department of Energy, Western
Area Power Administration, P.O. Box
3402, Golden, CO 80401
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
location where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures
above.
RECORD SOURCE CATEGORIES:
None.
DOE–77
DOE contractor employees (armed
uniformed guards).
CATEGORIES OF RECORDS IN THE SYSTEM:
SYSTEM NAME:
Record of individual’s ability to
complete the physical fitness test as set
forth in applicable DOE directives.
Physical Fitness Test Records.
SECURITY CLASSIFICATION:
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
SYSTEM LOCATION(S):
rmajette on PROD1PC64 with NOTICES2
Unclassified.
42 U.S.C. 7101 et seq. and 50 U.S.C.
2401 et seq.
U.S. Department of Energy,
Headquarters, 19901 Germantown Road,
Germantown, MD 20874–1290
U.S. Department of Energy, NNSA
Service Center Albuquerque, P.O. Box
5400, Albuquerque, NM 87185–5400
U.S. Department of Energy,
Bonneville Power Administration, P.O.
Box 3621, Portland, OR 97208
U.S. Department of Energy, Chicago
Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Idaho
Operations Office, 785 DOE Place, Idaho
Falls, ID 83402
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Jkt 214001
PURPOSE(S):
The records are maintained and used
by the Department to record physical
fitness tests of Department of Energy
(DOE) Federal and contractor
employees.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use for the
purpose of an investigation, settlement
of claims, or the preparation and
PO 00000
Frm 00083
Fmt 4701
Sfmt 4703
18125
conduct of litigation to (1) a person
representing the Department in the
investigation, settlement or litigation,
and to individuals assisting in such
representation; (2) others involved in
the investigation, settlement, and
litigation, and their representatives and
individuals assisting those
representatives; (3) witness, potential
witness, or their representatives and
assistants, and any other person who
possesses information pertaining to the
matter, when it is necessary to obtain
information or testimony relevant to the
matter.
2. A record from this system may be
disclosed as a routine use in court or
administrative proceedings to the
tribunals, counsel, other parties,
witnesses, and the public (in publicly
available pleadings, filings or discussion
in open court) when such disclosure: (1)
Is relevant to, and necessary for, the
proceeding; (2) is compatible with the
purpose for which the Department
collected the records; and (3) the
proceedings involve:
(a) The Department, its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, or
(b) A current or former employee of
the Department and its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, who is acting in an official
capacity, or in any individual capacity
where the Department or other United
States Government agency has agreed to
represent the employee.
3. A record from the system may be
disclosed as a routine use to a federal,
state, or local agency to obtain
information relevant to a Departmental
decision concerning the hiring or
retention of an employee, the issuance
of a security clearance, the letting of a
contract, or the issuance of a license,
grant, or other benefit. The Department
must deem such disclosure to be
compatible with the purpose for which
the Department collected the
information.
4. A record from this system of
records may be disclosed to a federal
agency to facilitate the requesting
agency’s decision concerning the hiring
or retention of an employee, the
issuance of a security clearance, the
reporting of an investigation of an
employee, the letting of a contract, or
the issuance of a license, grant, or other
benefit, to the extent that the
information is relevant and necessary to
the requesting agency’s decision on the
matter. The Department must deem
such disclosure to be compatible with
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the purpose for which the Department
collected the information.
5. A record from the system may be
disclosed as a routine use to the
appropriate local, state or federal agency
when records alone or in conjunction
with other information, indicates a
violation or potential violation of law
whether civil, criminal, or regulatory in
nature, and whether arising by general
statute or particular program pursuant
thereto.
6. A record from this system of
records may be disclosed to a member
of Congress submitting a request
involving the constituent when the
constituent has requested assistance
from the member with respect to the
subject matter of the record. The
member of Congress must provide a
copy of the constituent’s request for
assistance.
7. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
8. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Office of
Security Operations, U.S. Department of
Energy, 1000 Independence Avenue,
SW., Washington, DC 20585.
Field Offices: The Managers and
Directors of the ‘‘System Locations’’
listed above are the system managers for
their respective portions.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the Director,
Headquarters Freedom of Information
Act and Privacy Act Group, U.S.
Department of Energy, or the Privacy
Act Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
location where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
RECORD SOURCE CATEGORIES:
The subject individual, physicians,
and persons administering the tests.
Records may be stored as paper
records and electronic media.
rmajette on PROD1PC64 with NOTICES2
STORAGE:
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
RETRIEVABILITY:
Records may be retrieved by name.
DOE–81
SAFEGUARDS:
SYSTEM NAME:
Paper records are maintained in
locked cabinets and desks. Electronic
Counterintelligence Administrative
and Analytical Records and Reports.
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15:38 Apr 01, 2008
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PO 00000
Frm 00084
Fmt 4701
Sfmt 4703
SECURITY CLASSIFICATION:
Classified and unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy,
Headquarters, Office of
Counterintelligence, 1000 Independence
Avenue, SW., Washington, DC 20585
U.S. Department of Energy, NNSA
Service Center Albuquerque, P.O. Box
5400, Albuquerque, NM 87185–5400;
U.S. Department of Energy, Chicago
Office, 9800 Cass Ave., Argonne, IL
60439
U.S. Department of Energy,
Environmental Management
Consolidated Business Center (EMCBC),
250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202
U.S. Department of Energy, Idaho
Operations Office, 850 Energy Drive,
Idaho Falls, ID 83401
U.S. Department of Energy, Livermore
Site Office, P.O. Box 808, L–062,
Livermore, CA 94551
U.S. Department of Energy, Lockheed
Martin Idaho Technology, P.O. Box
1625, M/S 2800, Idaho Falls, ID 83415–
2800
U.S. Department of Energy, Los
Alamos National Laboratory, Mail
Station 5000, P.O. Box 1663, Los
Alamos, NM 87545
U.S. Department of Energy, Martin
Lockheed Energy Systems, P.O. Box
2009, Oak Ridge, TN 37831–8107
U.S. Department of Energy, Pantex
Plant, Bldg 11–54, P.O. Box 30020,
Amarillo, TX 79177
U.S. Department of Energy, Oak Ridge
Office, P.O. Box E, Oak Ridge, TN 37830
U.S. Department of Energy, Pacific
Northwest Laboratory, 902 Battelle
Blvd., P.O. Box 999, Richland, WA
99352
U.S. Department of Energy, Richland
Operations Office, P.O. Box 550,
Richland, WA 99352
U.S. Department of Energy, Savannah
River Operations Office, P.O. Box A,
Aiken, SC 29801
U.S. Department of Energy, Sandia
National Laboratory, P.O. Box 969, M/S
9020, Livermore, CA 94551–0969
U.S. Department of Energy, Sandia
National Laboratory, Org 7400, P.O. Box
5800, M/S 0173, Albuquerque, NM
87185
U.S. Department of Energy,
Westinghouse Hanford Co., P.O. Box
1970, Richland, WA 99352
U.S. Department of Energy,
Worldwide Security Service Ltd., Rocky
Flats Environmental Technology Site,
P.O. Box 464, T893B, Golden, CO
80402–0464
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CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current and former Department of
Energy (DOE) employees including
employees of the National Nuclear
Security Administration (NNSA),
contractor employees, and consultants;
persons suspected of violating DOE
regulations or laws; and, where there are
indications of contact with a current or
former DOE employee, contractor
employee or consultant, persons who
are reasonably believed to be officers or
employees of, or otherwise acting for or
on behalf of, a foreign power; members
of an organization reasonably believed
to be owned or controlled directly or
indirectly by a foreign power;
reasonably believed to be targets,
hostages, or victims of international
terrorist organizations; or reasonably
believed to be engaged in or about to
engage in clandestine intelligence
activities, sabotage, assassinations, or
international terrorist activities
involving DOE programs, personnel,
facilities, information or materials.
CATEGORIES OF RECORDS IN THE SYSTEM:
Analytical, training and investigative
records, reports and files; travel reports;
reports on foreign contacts; records,
reports and files received from other
DOE elements and other Federal
agencies.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
et seq.; Federal Personnel Manual,
Chapters 731 and 736.
PURPOSE(S):
rmajette on PROD1PC64 with NOTICES2
The information is maintained and
used by the Department in furtherance
of the responsibilities of the Office of
Counterintelligence (OCI), which
include analysis of the foreign
intelligence threat; conducting
administrative inquiries and
investigations to identify and neutralize
the foreign intelligence threat to
classified and sensitive DOE programs,
personnel, information and activities;
reporting on foreign contacts and travel,
including briefings and debriefings;
conducting counterintelligence
investigations and producing
intelligence on hostile and foreign
intelligence entities; counterintelligence
related training; and other activities
relating to OCI’s responsibilities.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use to the Federal
Bureau of Investigation when such
records indicate a violation or probable
violation of the law.
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2. A record from this system may be
disclosed as a routine use to other
counterintelligence agency components
with whom the Office of
Counterintelligence is preparing joint
analysis of counterintelligence-related
threats which may impact the
Department.
3. A record from this system may be
disclosed as a routine use for the
purpose of an investigation, settlement
of claims, or the preparation and
conduct of litigation to (1) a person
representing the Department in the
investigation, settlement or litigation,
and to individuals assisting in such
representation; (2) others involved in
the investigation, settlement, and
litigation, and their representatives and
individuals assisting those
representatives; (3) witness, potential
witness, or their representatives and
assistants, and any other person who
possesses information pertaining to the
matter, when it is necessary to obtain
information or testimony relevant to the
matter.
4. A record from this system may be
disclosed as a routine use in court or
administrative proceedings to the
tribunals, counsel, other parties,
witnesses, and the public (in publicly
available pleadings, filings or discussion
in open court) when such disclosure: (1)
Is relevant to, and necessary for, the
proceeding; (2) is compatible with the
purpose for which the Department
collected the records; and (3) the
proceedings involve:
(a) The Department, its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, or
(b) A current or former employee of
the Department and its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, who is acting in an official
capacity, or in any individual capacity
where the Department or other United
States Government agency has agreed to
represent the employee.
5. A record from the system may be
disclosed as a routine use to a federal,
state, or local agency to obtain
information relevant to a Departmental
decision concerning the hiring or
retention of an employee, the issuance
of a security clearance, the letting of a
contract, or the issuance of a license,
grant, or other benefit. The Department
must deem such disclosure to be
compatible with the purpose for which
the Department collected the
information.
6. A record from this system of
records may be disclosed to a federal
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18127
agency to facilitate the requesting
agency’s decision concerning the hiring
or retention of an employee, the
issuance of a security clearance, the
reporting of an investigation of an
employee, the letting of a contract, or
the issuance of a license, grant, or other
benefit, to the extent that the
information is relevant and necessary to
the requesting agency’s decision on the
matter. The Department must deem
such disclosure to be compatible with
the purpose for which the Department
collected the information.
7. A record from the system may be
disclosed as a routine use to the
appropriate local, state or federal agency
when records alone or in conjunction
with other information, indicates a
violation or potential violation of law
whether civil, criminal, or regulatory in
nature, and whether arising by general
statute or particular program pursuant
thereto.
8. A record from this system of
records may be disclosed to a member
of Congress submitting a request
involving the constituent when the
constituent has requested assistance
from the member with respect to the
subject matter of the record. The
member of Congress must provide a
copy of the constituent’s request for
assistance.
9. A record from this system of
records may be disclosed to foreign
governments or international
organization in accordance with treaties,
international conventions, or executive
agreements.
10. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
11. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
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assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Records may be stored as paper
records and electronic media.
RETRIEVABILITY:
Records may be retrieved by name,
social security number or other personal
identifying data.
SAFEGUARDS:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
Headquarters: Director, Office of
Counterintelligence, Analytical
Division, U.S. Department of Energy,
1000 Independence Avenue, SW.,
Washington, DC 20585.
Field Offices: The Managers and
Directors of the ‘‘System Locations’’
listed above are the system managers for
their respective portions.
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NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that office or facility. The request
should include the requester’s complete
name, time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
Jkt 214001
The subject individual; present and
former DOE employees and contractor
employees; publicly available material;
other agencies within the Intelligence
Community; other offices and elements
within DOE; the FBI, and other Federal,
State and local law enforcement
agencies; sources contacted during
administrative inquiries and
investigations; and official records.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
This system is exempt under (k)(1),
(k)(2), and (k)(5) of the Privacy Act to
the extent that information within the
system meets the criteria of those
subsections of the Act. Such
information has been exempted from the
provisions of subsections (c)(3), and (4),
(d), and (e)(1) (e)(4)(G) and (H) and (f)
of the Act; See the DOE Privacy Act
regulation at Title10, Code of Federal
Regulations, Part 1008.
DOE–82
SYSTEM NAME:
SYSTEM MANAGER(S) AND ADDRESS:
15:38 Apr 01, 2008
Same as Notification Procedures
above. Records are generally kept at
location where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
RECORD SOURCE CATEGORIES:
STORAGE:
VerDate Aug<31>2005
RECORDS ACCESS PROCEDURES:
Grant and Contract Records for
Research Projects, Science Education,
and Related Activities.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy, 1000
Independence Avenue, SW.,
Washington, DC 20585
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
(1) Applicant/Grantee organization;
Principal Investigator, i.e., the scientist
or other individual designated by the
applicant or proposer to direct the
project; Senior Personnel, i.e., scientists
or other individuals designated by the
applicant or proposer to perform work
on the project; Certifying
Representative, i.e., the business
representative having the authority to
accept the obligation to comply with
Department of Energy (DOE) including
the National Nuclear Security
Administration terms and conditions if
DOE makes a grant or contract award.
(2) DOE officials DOE Project Officer,
i.e., the individual who is responsible
for the review and evaluation of the
application or proposal and the
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Sfmt 4703
monitoring of a resulting grant or
contract; DOE Program Official, i.e., the
individual who is responsible for review
and approval of applications or
proposals for funding; DOE Budget
Official, i.e., the individual who is
responsible for certifying funds
availability for approved applications or
proposals; DOE Contracting Officer or
Contract Specialist, i.e., individuals
who are responsible for awarding and
administering grants or contracts. (3)
Merit/Peer Reviewer, i.e., the individual
(Federal or non-Federal) who provides a
written review or evaluation of the
application or proposal to the DOE
Project Officer.
CATEGORIES OF RECORDS IN THE SYSTEM:
Grant applications, contract
proposals, technical reviews by peer
reviewer, records of grant and contract
awards, financial data, social security
number, and any other pertinent
information needed for the tracking or
approval of a grant or contract.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C.
2401 et seq.
PURPOSE(S):
The information is maintained and
used by the Department to track and
monitor the receipt, review, and
disposition of grant applications and
contract proposals from universities,
non-profit organizations, large and small
businesses, other Federal agencies, State
and local governments, individuals, and
DOE national laboratories seeking
Federal financial support for research
projects, training, and related activities.
The system also tracks and monitors
funding authorizations and associated
financial data.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use to expert peer
reviewers selected by DOE for their
expertise in specific research areas to
evaluate the application or proposal in
accordance with established evaluation
criteria.
2. A record from this system of
records may be disclosed to a member
of Congress submitting a request
involving the constituent when the
constituent has requested assistance
from the member with respect to the
subject matter of the record. The
member of Congress must provide a
copy of the constituent’s request for
assistance.
3. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
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contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
4. A record from this system may be
disclosed as a routine use to an
applicant’s principal investigator,
sponsored programs office, business
office, or similar element, via electronic
media for the purpose of checking the
status of its grant applications or
contract proposals which have been
submitted to DOE for support.
Safeguards will be employed on a case
by case basis to allow access only to
authorized persons having a need to
know.
5. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
password protected. Access is limited to
those whose official duties require
access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Grants and Contracts
Division, Office of Resource
Management, Office of Science, U.S.
Department of Energy, Washington, DC
20585
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that office or facility. The request
should include the requester’s complete
name, time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
STORAGE:
Records may be stored as paper
records and electronic media.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures.
RETRIEVABILITY:
Records may be retrieved by
application or proposal number, project
number, award number, name of
applicant or awardee, name of principal
investigator, social security number,
name of peer reviewer, DOE project
officer, or budget and reporting
classification code.
RECORD SOURCE CATEGORIES:
Grant applications and contract
proposals.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
DOE–83
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SAFEGUARDS:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
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15:38 Apr 01, 2008
Jkt 214001
SYSTEM NAME:
Allegation-Based Inspection Files of
the Office of Inspector General.
SECURITY CLASSIFICATION:
Unclassified and classified.
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Fmt 4701
Sfmt 4703
SYSTEM LOCATION(S):
U.S. Department of Energy, Office of
Inspector General, Headquarters, 1000
Independence Avenue, SW.,
Washington, DC 20585
U.S. Department of Energy, Office of
Inspector General, P.O. Box 5400,
Albuquerque, NM 87185–5400
U.S. Department of Energy, Office of
Inspector General, Building 703–41A,
Aiken, SC 29802
U.S. Department of Energy, Office of
Inspector General, P.O. Box 2254,
Livermore, CA 94551
U.S. Department of Energy, Office of
Inspector General, P.O. Box 2001, Room
502, Oak Ridge, TN 37831
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
NOTIFICATION PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING AND
DISPOSING OF RECORDS IN THE SYSTEM:
18129
Individuals who are the subjects of
inspections or inquiries concerning
allegations or complaints, individuals
who have pertinent knowledge about
the inspection or inquiry including DOE
employees and National Nuclear
Security Administration employees,
individuals authorized to furnish
information, confidential informants,
complainants, Office of Inspector
General inspections personnel, and
other individuals involved in these
inspections.
CATEGORIES OF RECORDS IN THE SYSTEM:
Inspection files predicated on
allegations or complaints and which
identify subjects or sources of
information by name. Inspections
performed relate to sensitive allegations
of wrongdoing received concerning
certain individuals, including agency
employees, or other persons or entities
with some relationship to the agency.
Allegations include, but are not limited
to, abuse of authority; misuse of
government time, property, or position;
conflicts of interest; whistleblower
reprisal; or other non-criminal
violations of law, rules, or regulations.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
et seq.; The Inspector General Act of
1978, as amended, 5 U.S.C. App. 3.
PURPOSE(S):
The records are maintained and used
by the Department in furtherance of the
responsibilities of the Inspector General.
These responsibilities include
evaluating the effectiveness and
efficiency of an operation, determining
compliance with laws and regulations,
evaluating Departmental program
operations and results, preventing and
detecting fraud and abuse in such
programs and operations, and assuring
the investigation of complaints by
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contractor employees alleging
retaliation for making disclosures
protected under 10 CFR Part 708 and 41
U.S.C. 265.
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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use for the
purpose of an investigation, settlement
of claims, or the preparation and
conduct of litigation to (1) a person
representing the Department in the
investigation, settlement or litigation,
and to individuals assisting in such
representation; (2) others involved in
the investigation, settlement, and
litigation, and their representatives and
individuals assisting those
representatives; (3) witness, potential
witness, or their representatives and
assistants, and any other person who
possesses information pertaining to the
matter, when it is necessary to obtain
information or testimony relevant to the
matter.
2. A record from this system may be
disclosed as a routine use in court or
administrative proceedings to the
tribunals, counsel, other parties,
witnesses, and the public (in publicly
available pleadings, filings or discussion
in open court) when such disclosure: (1)
Is relevant to, and necessary for, the
proceeding; (2) is compatible with the
purpose for which the Department
collected the records; and (3) the
proceedings involve:
(a) The Department, its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, or
(b) A current or former employee of
the Department and its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, who is acting in an official
capacity, or in any individual capacity
where the Department or other United
States Government agency has agreed to
represent the employee.
3. A record from the system may be
disclosed as a routine use to a federal,
state, or local agency to obtain
information relevant to a Departmental
decision concerning the hiring or
retention of an employee, the issuance
of a security clearance, the letting of a
contract, or the issuance of a license,
grant, or other benefit. The Department
must deem such disclosure to be
compatible with the purpose for which
the Department collected the
information.
4. A record from this system of
records may be disclosed to a federal
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15:38 Apr 01, 2008
Jkt 214001
agency to facilitate the requesting
agency’s decision concerning the hiring
or retention of an employee, the
issuance of a security clearance, the
reporting of an investigation of an
employee, the letting of a contract, or
the issuance of a license, grant, or other
benefit, to the extent that the
information is relevant and necessary to
the requesting agency’s decision on the
matter. The Department must deem
such disclosure to be compatible with
the purpose for which the Department
collected the information.
5. A record from the system may be
disclosed as a routine use to the
appropriate local, state or federal agency
when records alone or in conjunction
with other information, indicates a
violation or potential violation of law
whether civil, criminal, or regulatory in
nature, and whether arising by general
statute or particular program pursuant
thereto.
6. A record from this system of
records may be disclosed to a member
of Congress submitting a request
involving the constituent when the
constituent has requested assistance
from the member with respect to the
subject matter of the record. The
member of Congress must provide a
copy of the constituent’s request for
assistance.
7. A record from this system of
records may be disclosed to foreign
governments or international
organizations in accordance with
treaties, international conventions, or
executive agreements.
8. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
9. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
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Fmt 4701
Sfmt 4703
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper,
microfilm, and electronic media.
RETRIEVABILITY:
Records may be retrieved by name of
individual involved, case number,
report title, or subject matter.
SAFEGUARDS:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Deputy Inspector General for
Inspections, U.S. Department of Energy,
Room 5B–250, 1000 Independence
Avenue, SW., Washington, DC 20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at the
location where the work is performed.
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In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures
above.
RECORD SOURCE CATEGORIES:
Subject individuals; individuals and
organizations that have pertinent
knowledge about a subject individual or
corporate entity; those authorized by an
individual to furnish information;
confidential informants; and Federal
Bureau of Investigation (FBI) and other
Federal, State, and local entities.
SYSTEM EXEMPTED FROM CERTAIN PROVISION OF
THE ACT:
This system is exempt under (k)(1)
and (k)(2) of the Privacy Act to the
extent that information within the
System meets the criteria of those
subsections of the Act. Such
information has been exempted from the
provisions of subsections (c)(3), (d), and
(e)(1), (e)(4) (G) and (H) and (f) of the
Act; See the DOE Privacy Act regulation
at Title10, Code of Federal Regulations,
Part 1008.
RECORDS MAINTAINED IN DOE–84 IN CONNECTION
WITH DOE ADMINISTERED COUNTERINTELLIGENCESCOPE POLYGRAPH EXAMINATIONS, WILL BE
MAINTAINED ONLY AT THE FOLLOWING
LOCATIONS:
DOE–84
SYSTEM NAME:
Counterintelligence Investigative
Records.
SECURITY CLASSIFICATION:
Classified and unclassified.
rmajette on PROD1PC64 with NOTICES2
SYSTEM LOCATION(S):
Records maintained in DOE–84,
except those pertaining to polygraph
examinations and the analysis of
electronic communications, will be
stored at the following locations:
U.S. Department of Energy, 1000
Independence Avenue, SW.,
Washington, DC 20585
U.S. Department of Energy, NNSA
Service Center Albuquerque, P.O. 5400,
Albuquerque, NM 87185–5400
U.S. Department of Energy, Chicago
Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Idaho
Operations Office, 850 Energy Drive,
Idaho Falls, ID 83403
U.S. Department of Energy, Livermore
Site Office, 7000 East Avenue, P.O. Box
808, Livermore, CA 94551
U.S. Department of Energy, Lockheed
Idaho Technical Center, 765 Lindsay
Boulevard, Idaho Falls, ID 83403
U.S. Department of Energy, Los
Alamos Site Office, M/S B–236, P.O.
Box 1663, Los Alamos, NM 87545
U.S. Department of Energy, NNSA
Nevada Site Office, P.O. Box 98518, Las
Vegas, NV 89193–8518
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15:38 Apr 01, 2008
Jkt 214001
U.S. Department of Energy, Oak Ridge
Office, P.O. Box 2001, Oak Ridge, TN
37831
U.S. Department of Energy, Pacific
Northwest National Laboratory, 902
Battelle Blvd., P.O. Box 999, Richland,
WA 99352
U.S. Department of Energy, Richland
Operations Office, P.O. Box 550,
Richland, WA 99352
U.S. Department of Energy, Rocky
Flats, Field Office, P.O. Box 928,
Golden, CO 80402
U.S. Department of Energy, Rocky
Flats, World Wide Security Services,
Ltd, P.O. Box 40, Broomfield, CO 80038
U.S. Department of Energy, Sandia
National Laboratory—Albuquerque, P.O.
Box 5400, Albuquerque, NM 87185–
5800
U.S. Department of Energy, Sandia
National Laboratory—California, P.O.
Box 969, Livermore, CA 94551
U.S. Department of Energy, Savannah
River Operations Office, P.O. Box A,
Aiken, SC 29801
U.S. Department of Energy, Savannah
River, Westinghouse Savannah River
Company, Bldg. 703–45A, Aiken, SC
29808
U.S. Department of Energy,
Headquarters, 1000 Independence
Avenue, SW, Washington, DC 20585
U.S. Department of Energy, DOE Test
Center, Albuquerque, NM 87106
RECORDS MAINTAINED IN DOE–84 IN CONNECTION
WITH THE DOE ELECTRONIC COMMUNICATIONS
ANALYSIS WILL BE MAINTAINED ONLY AT THE
FOLLOWING LOCATIONS:
U.S. Department of Energy,
Headquarters, 1000 Independence
Avenue, SW, Washington, DC 20585
U.S. Department of Energy, Idaho
National Laboratory, 2525 N. Freemont
Avenue, Idaho Falls, ID 83415
U.S. Department of Energy, Pacific
Northwest National Laboratory, 902
Battelle Blvd., P.O. Box 999, Richland,
WA 99352
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current and former DOE employees
including employees of the National
Nuclear Security Administration
(NNSA) and contractor employees;
applicants for employment at DOE;
individuals who may be assigned or
detailed to Federal positions at DOE;
consultants to DOE; any user of
electronic communications systems at
the DOE facilities; persons suspected of
violating DOE regulations or criminal
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laws; individuals who voluntarily
request a polygraph examination in
order to respond to questions that have
arisen in the context of a
counterintelligence investigation; and
those individuals who are (a) reasonably
believed to be officers or employees of,
or otherwise acting for or on behalf of,
a foreign power; (b) members of an
organization reasonably believed to be
owned or controlled directly or
indirectly by a foreign power; (c)
reasonably believed to be targets,
hostages, or victims of international
terrorist organizations; or (d) reasonably
believed to be engaged or about to
engage in clandestine intelligence
activities, sabotage, assassinations, or
international terrorist activities
involving DOE programs, personnel,
facilities, information, or materials and
have made personal or impersonal
contact with a current or former DOE
employee, contractor employee or
consultant.
CATEGORIES OF RECORDS IN THE SYSTEM:
Law enforcement records, reports and
files; reports on foreign contacts;
records, reports and files received from
other DOE elements and other Federal
agencies related to intelligence
activities; counterintelligence
evaluation records; polygraph
examination records; reports and
videotapes of the polygraph session; and
electronic mail stored on electronic
media.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
et seq.; The Atomic Energy Act of 1954,
as amended; National Defense
Authorization Act of Fiscal Year 2000
Public Law 106–65; the Employee
Polygraph Protection Act, Public Law
100–347; 29 U.S.C. 2006 (b)(1)(B); the
Electronic Communications Privacy Act,
Public Law 99–508, 18 U.S.C. 2510 et
seq.; Executive Order 12333, United
States Intelligence Activities (December
4, 1981); Department of Energy
Procedures for Intelligence Activities,
approved by the Attorney General under
Executive Order 12333 (October 19,
1992); Executive Order 12958, Classified
National Security Information (April 17,
1995); Executive Order 12968, Access to
Classified Information (August 2, 1995);
and Presidential Decision Directive-61.
PURPOSE(S):
The information is maintained and
used by the Department to conduct
counterintelligence investigations. The
records in this system also will be used
by the Office of Intelligence and
Counterintelligence when participating
in joint law enforcement
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counterintelligence-related
investigations with the FBI or other
Federal law enforcement agencies or
components thereof in order to detect
and prevent foreign intelligence threats
directed at or involving DOE classified
and sensitive information, materials,
programs, facilities, personnel, and
other Department resources. Finally, the
records in this system are collected and
maintained by the Office of
Counterintelligence in order to fulfill its
statutory responsibilities under Section
3154 of the National Defense
Authorization Act for Fiscal Year 2000.
rmajette on PROD1PC64 with NOTICES2
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use to an
appropriate Federal, State, local or
foreign agency when a record within
this system of records, alone or in
conjunction with other information,
indicates a violation or potential
violation of law whether civil, criminal,
or regulatory in nature, and whether
arising by general statute of particular
program pursuant thereto.
2. A record from this system of record
may be disclosed, as a routine use, to a
federal, state or local agency that
maintains relevant information to obtain
information relevant to a Department
decision concerning the hiring or
retention of an employee, the issuance
of a security clearance, the letting of a
contract, or the issuance of a license,
grant, or other benefit. The Department
must deem such disclosure to be
compatible with the purpose for which
the Department collected the
information.
3. A record from this system may be
disclosed to a federal agency to facilitate
the requesting agency’s decision
concerning the hiring or retention of an
employee, the issuance of a security
clearance, the reporting of an
investigation of an employee, the letting
of a contract, or the issuance of a
license, grant, or other benefit, to the
extent that the information is relevant
and necessary to the requesting agency’s
decision on the matter. The Department
must deem such disclosure to be
compatible with the purpose for which
the Department collected the
information.
4. A record from this system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. The contractor and its officers
receiving information under this routine
use are subject to the same limitations
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applicable to DOE officers and
employees under the Privacy Act.
5. A record from this system of
records may be disclosed to a member
of Congress submitting a request
involving the constituent when the
constituent has requested assistance
from the member with respect to the
subject matter of the record. The
member of Congress must provide a
copy of the constituent’s request for
assistance.
6. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper
records, electronic media, and
videotapes.
Records may be retrieved by name, email address, and/or social security
number.
SAFEGUARDS:
Paper records and videotapes are
maintained in locked cabinets.
Electronic records are controlled
through established DOE computer
center procedures (personnel screening
and physical security), secured for
classified information and are password
protected. Access is limited to those
whose official duties require access to
the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
Frm 00090
Fmt 4701
Director, Office of
Counterintelligence, U.S. Department of
Energy, 1000 Independence Avenue,
SW., Washington, DC 20585.
Field Offices: The Managers of the
‘‘System Locations’’ listed above are the
system managers for their respective
portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where work is performed. In
accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures
above.
RECORD SOURCE CATEGORIES:
RETRIEVABILITY:
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SYSTEM MANAGER(S) AND ADDRESS:
Sfmt 4703
The subject individual, present and
former DOE employees and DOE
contractor employees, applicants for
employment, individuals assigned or
detailed to Federal positions at DOE,
and consultants; any user of a DOE
electronic communications system;
publicly available material; other
agencies within the Intelligence
Community; other offices within the
DOE; the FBI, and other Federal, State
and local law enforcement agencies; and
sources contacted during investigations.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
This system is exempt pursuant to
subsections (j)(2) and (k)(1), (2) and (5)
of the Privacy Act, 5 U.S.C. 552a, to the
extent that information within the
system meets the requirements of those
subsections of the Act. Under
subsection (j)(2) of the Privacy Act, this
system has been exempted from
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subsections (c)(3) and (4), (d), (e)(1), (2),
and (3), (e)(4)(G) and (H), (e)(8), (f) and
(g) of 5 U.S.C. 552a. See DOE the
Privacy Act Regulation at 10 CFR Part
1008.12.
To the extent the information in this
system of records is exempt pursuant to
5 U.S.C. 552a(k)(1), (2) and (5), the
system has been further exempted from
subsections (c)(3), (d), (e)(1), (e)(4)(G)
and (H) and (f) of 5 U.S.C. 552a under
the Privacy Act of 1974. See the DOE
Privacy Act Regulation at 10 CFR Part
1008.12(b).
DOE–86
Human Radiation Experiments
Records.
PURPOSE(S):
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy, Office of
Human Radiation Experiments, 1000
Independence Avenue, SW.,
Washington, DC 20585
U.S. Department of Energy,
Coordination and Information Center,
3084 S. Highland St., Las Vegas, NV
89109
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Persons who participated in the
organizing, conducting, and financing of
the Human Radiation Experiments and
environmental releases of radiation
described in Executive Order 12891, 59
FR 2935 (January 20, 1994). Records are
also maintained on persons who were
subjects of the experiments or were
affected by the releases. Generally, the
records pertain to persons in the
following categories: (1) Former and
current employees of the DOE,
including the National Nuclear Security
Administration, its predecessor agencies
and their contractors and
subcontractors; (2) members of the
public; (3) persons exposed to radiation
as a result of proximity to nuclear
facilities or the intentional or accidental
release of radiation.
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CATEGORIES OF RECORDS IN THE SYSTEM:
Records pertaining to the planning,
organizing, financing, conducting,
effects and results of experiments and
environmental releases, gathered from
DOE, its predecessor agencies and their
contractors and subcontractors. Such
records include correspondence,
memoranda, published and
unpublished reports, notes, logs,
proposals, contracts, minutes of
meetings of the Atomic Energy
Commission and its advisory
15:38 Apr 01, 2008
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AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
et seq.; 42 U.S.C. 7151; 42 U.S.C. 2201
and 42 U.S.C. 5813 and 5817.
SYSTEM NAME:
VerDate Aug<31>2005
committees and subcommittees dealing
with radiation, correspondence with
members of the public, transcripts of
interviews of persons associated with
the organizing, financing and
conducting of the experiments, reports
of Congressional hearings, personal
notes, diaries and papers, archival
collections, interagency memoranda and
agreements, consent forms, medical and
laboratory reports, transcripts of
medical conferences, and newspaper
and magazine articles.
The purpose of this system of records
is to assist members of the public in
piecing together their own (or
immediate family) history of possible
involvement in government-sponsored
radiation experiments.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use to the
Advisory Committee on Human
Radiation Experiments to perform its
assigned task of evaluating the scientific
and ethical aspects of the Human
Radiation Experiments and
environmental releases. A record from
this system of records may be disclosed
to that Committee to provide it with
information concerning experiments or
releases of radiation that were
sponsored, financed or conducted by
DOE, its predecessors, or other Federal
agencies, and their contractors and
subcontractors. Those provided
information under this routine use are
subject to the same limitations
applicable to Department officers and
employees under the Privacy Act.
2. A record from this system may be
disclosed as a routine use pertaining to
another federal agency if it appears from
the record, or other available
information, that the other federal
agency conducted the Human Radiation
Experiment or environmental release or
that referral to the other Federal agency
is appropriate for remedial purposes.
3. A record from this system may be
disclosed as a routine use to DOE
contractors and subcontractors
conducting epidemiological, industrial
safety or hygiene studies to ascertain or
determine: (a) How radiation exposure
effects the health and well being of
individuals or groups of individuals;
and (b) the risks of working with, or
being in proximity to, nuclear
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18133
equipment, devices and facilities and
how such risks may be ameliorated.
Those provided information under this
routine use are subject to the same
limitations applicable to Department
officers and employees under the
Privacy Act.
4. A record from this system may be
disclosed as a routine use to the Centers
for Disease Control and Prevention,
other Federal and State health agencies,
and federal and state agencies involved
with industrial or employee safety to be
used for epidemiological or industrial
safety or hygiene studies to ascertain or
determine: (a) How radiation exposure
effects the health and well being of
individuals or groups of individuals;
and (b) the risks of working with, or
being in proximity to, nuclear
equipment, devices and facilities, and
how such risks may be ameliorated.
5. A record from this system may be
disclosed as a routine use for the
purpose of an investigation, settlement
of claims, or the preparation and
conduct of litigation to (1) a person
representing the Department in the
investigation, settlement or litigation,
and to individuals assisting in such
representation; (2) others involved in
the investigation, settlement, and
litigation, and their representatives and
individuals assisting those
representatives; (3) witness, potential
witness, or their representatives and
assistants, and any other person who
possesses information pertaining to the
matter, when it is necessary to obtain
information or testimony relevant to the
matter.
6. A record from this system may be
disclosed as a routine use in court or
administrative proceedings to the
tribunals, counsel, other parties,
witnesses, and the public (in publicly
available pleadings, filings or discussion
in open court) when such disclosure: (1)
Is relevant to, and necessary for, the
proceeding; (2) is compatible with the
purpose for which the Department
collected the records; and (3) the
proceedings involve:
(a) The Department, its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, or
(b) A current or former employee of
the Department and its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, who is acting in an official
capacity, or in any individual capacity
where the Department or other United
States Government agency has agreed to
represent the employee.
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7. A record from the system may be
disclosed as a routine use to a federal,
state, or local agency to obtain
information relevant to a Departmental
decision concerning the hiring or
retention of an employee, the issuance
of a security clearance, the letting of a
contract, or the issuance of a license,
grant, or other benefit. The Department
must deem such disclosure to be
compatible with the purpose for which
the Department collected the
information.
8. A record from this system of
records may be disclosed to a federal
agency to facilitate the requesting
agency’s decision concerning the hiring
or retention of an employee, the
issuance of a security clearance, the
reporting of an investigation of an
employee, the letting of a contract, or
the issuance of a license, grant, or other
benefit, to the extent that the
information is relevant and necessary to
the requesting agency’s decision on the
matter. The Department must deem
such disclosure to be compatible with
the purpose for which the Department
collected the information.
9. A record from the system may be
disclosed as a routine use to the
appropriate local, state or federal agency
when records alone or in conjunction
with other information, indicates a
violation or potential violation of law
whether civil, criminal, or regulatory in
nature, and whether arising by general
statute or particular program pursuant
thereto.
10. A record from this system of
records may be disclosed to a member
of Congress submitting a request
involving the constituent when the
constituent has requested assistance
from the member with respect to the
subject matter of the record. The
member of Congress must provide a
copy of the constituent’s request for
assistance.
11. A record from the system may be
disclosed as a routine use to DOE
contractors in performance of their
contracts, and their officers and
employees who have a need for the
record in the performance of their
duties. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
12. A record from this system of
records may be disclosed to officials and
contractor personnel of the Agency for
Toxic Substances and Disease Registry
in carrying out that agency’s authorized
activities at DOE’s facilities pursuant to
Section 104(I) of the Comprehensive
Environmental Response,
Compensation, and Liability Act.
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Jkt 214001
13. A record from this system may be
disclosed as a routine use to the
personnel, contractors, grantees, and
cooperative agreement holders of the
Department of Labor, the Department of
Health and Human Services, the
Department of Justice, and other Federal
agencies and their components,
designated by the President to
implement the Federal compensation
program established by the Energy
Employees Occupational Illness
Compensation Program Act, for the
purpose of assisting in the adjudication
or processing of a claim under that Act.
Those provided information under this
routine use are subject to the same
limitations applicable to Department
officers and employees under the
Privacy Act.
14. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
DOE record schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
U.S. Department of Energy, Director,
Office of Human Radiation Experiments,
1000 Independence Avenue, SW.,
Washington, DC 20585
NOTIFICATION PROCEDURES:
In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
locations where the work is performed.
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING AND
DISPOSING OF RECORDS IN THE SYSTEM:
CONTESTING RECORD PROCEDURES:
STORAGE:
Persons conducting or otherwise
having a role in the organization and
financing of experiments or releases,
present and former DOE and
predecessor agency contractors and
subcontractors, physicians, medical
records, dosimetry records, subject
individuals, DOE and its predecessor
agency officials and operating offices.
Records may be stored as paper
records and electronic media.
RETRIEVABILITY:
The records may be retrieved by name
or other personal identifier as dictated
by the needs of the particular
researcher.
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
Frm 00092
RECORD SOURCE CATEGORIES:
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
SAFEGUARDS:
PO 00000
Same as Notification Procedures.
Fmt 4701
Sfmt 4703
None.
DOE–88
SYSTEM NAME:
Epidemiologic and Other Health
Studies, Surveys, and Surveillances.
SECURITY CLASSIFICATION:
Unclassified.
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rmajette on PROD1PC64 with NOTICES2
SYSTEM LOCATION(S):
U.S. Department of Energy, Office of
Health, Safety and Security, Office of
Health and Safety, Germantown, MD
20874–1290. Portions also may be
located with contractors, other entities
involved in conducting or managing
health studies, surveys, and
surveillances, or other Department
offices listed below:
U.S. Department of Energy, NNSA
Service Center Albuquerque, P. O. Box
5400, Albuquerque, NM 87185–5400
U.S. Department of Energy,
Bonneville Power Administration, P. O.
Box 3621, Portland, OR 97208
U.S. Department of Energy, Chicago
Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Golden
Field Office, 1617 Cole Boulevard,
Golden, CO 80401
U.S. Department of Energy, Grand
Junction Office, 2597 B 3/4 Road, Grand
Junction, CO 81503
U.S. Department of Energy,
Headquarters, 1000 Independence
Avenue, SW., Washington, DC 20585
U.S. Department of Energy,
Environmental Management
Consolidated Business Center (EMCBC),
250 E. Fifth Street, Suite 500,
Cincinnati, OH 45202
U.S. Department of Energy, Idaho
Operations Office, 850 Energy Drive,
Idaho Falls, ID 83401
U.S. Department of Energy, National
Energy Technology Laboratory
(Morgantown), 3610 Collins Ferry Road,
Morgantown, WV 26507–0880
U.S. Department of Energy, National
Energy Technology Laboratory
(Pittsburgh), P. O. Box 10940,
Pittsburgh, PA 15236–0940
U.S. Department of Energy, NNSA
Nevada Site Office, P.O. Box 98518, Las
Vegas, NV 89193–8518
U.S. Department of Energy, Oak Ridge
Office, P. O. Box 2001, Oak Ridge, TN
37831
U.S. Department of Energy, Pacific
Northwest National Laboratory, 902
Battelle Boulevard, P.O. Box 999,
Richland, WA 99352
U.S. Department of Energy, Pittsburgh
Naval Reactors, P. O. Box 109, West
Mifflin, PA 15122–0109
U.S. Department of Energy, Richland
Operations Office, 825 Jadwin Avenue,
P. O. Box 550, Richland, WA 99352
U.S. Department of Energy, Office of
Repository Development, P.O. Box
364629, North Las Vegas, NV 89036–
8629
U.S. Department of Energy, Savannah
River Operations Office, P. O. Box A,
Aiken, SC 29801
U.S. Department of Energy,
Schenectady Naval Reactors Office, P.
O. Box 1069, Schenectady, NY 12301
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15:38 Apr 01, 2008
Jkt 214001
U.S. Department of Energy,
Southeastern Power Administration,
1166 Athens Tech Road, Elberton, GA
30635–4578
U.S. Department of Energy,
Southwestern Power Administration,
Williams Tower One, One West Third
Street, Tulsa, OK 74103
U.S. Department of Energy, Strategic
Petroleum Reserve Project Office, 900
Commerce Road East New Orleans, LA
70123
U.S. Department of Energy, Western
Area Power Administration, P. O. Box
3402, Golden, CO 80401
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Data about individuals who were
included in any authorized
epidemiologic or other health study,
survey, or surveillance. Such persons
include current and former employees
of the Department, including the
National Nuclear Security
Administration, its predecessor
agencies, and their contractors and
subcontractors, as well as other
individuals included in health studies,
surveys, and surveillances pertaining to
any potential health hazard (including
electromagnetic fields) associated with
energy production, transmission, or use.
Accordingly, persons having access, or
in proximity, to the Department’s
facilities, persons involved in or
effected by energy production activities,
and members of the general population
selected as control groups also may be
included.
CATEGORIES OF RECORDS IN THE SYSTEM:
Specific types of records collected
and maintained are determined by the
needs of the individual study, survey, or
surveillance. Examples include, but are
not limited to, questionnaires,
demographic information, work history,
medical and reproductive history, birth
data, radiation and other exposure
history, laboratory test results, data from
prior studies, surveys, and
surveillances, alcohol and tobacco use
history, and illness absence information.
Information may be collected directly
from individuals, as well as extracted as
necessary from personnel files and lists,
training files, medical records, legal case
files, bioassay records, industrial
hygiene files, payroll and leave records,
radiation and other hazard exposure
records, occupational and industrial
accident records, employee insurance
claims, personnel security clearance
questionnaires, personnel assurance
program records, and related sources.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401
et seq.; 42 U.S.C. 7151 and 7297; 42
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18135
U.S.C. 2201(c), 2201(I)(3), 5813 and
5817
PURPOSE(S):
The information is maintained and
used by the Department to conduct
epidemiological and other health
studies, surveys and surveillances,
conducted by the Department and the
Department of Health and Human
Services performing studies for the
Department, their contractors, grantees,
and collaborating researchers. The
health studies pertain to individual and
aggregate population health risks from
exposures to radiation, or other
chemical, physical, or biological
hazards that may occur or may have
occurred as a result of the Department’s,
or its predecessor agencies’ operations,
or as a result of energy production,
transmission, or use. Individually
identifiable information does not appear
in published epidemiological studies or
other published health studies, surveys,
and surveillances. However, the system
will contain records compiled in
completing published and unpublished
studies, surveys, and surveillances from
which information may be retrieved by
name or other personal identifier.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed as a routine use to contractor
personnel, grantees, and cooperative
agreement holders of components of the
Department of Health and Human
Services, including the National
Institute for Occupational Safety and
Health, the National Center for
Environmental Health of the Centers for
Disease Control and Prevention, and the
Agency for Toxic Substances and
Disease Registry pursuant to a
Memoranda of Understanding between
the Department and the Department of
Health and Human Services or its
components. Those provided
information under this routine use are
subject to the same limitations
applicable to Department officers and
employees under the Privacy Act.
2. A record from this system of
records may be disclosed as a routine
use to contractors, grantees, participants
in cooperative agreements and
collaborating researchers, or the
employees of these parties, when
conducting health studies or related
health or environmental duties pursuant
to their contracts, grants, and
cooperating or collaborating research
agreements. In order to perform such
studies, the Department, its contractors,
grantees, participants in cooperative
agreements, and collaborating
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researchers may disclose a record: to
federal, state, and local health and
medical agencies or authorities; to
subcontractors in order to determine a
subject’s vital status or cause of death;
to health care providers to verify a
diagnosis or cause of death; or to third
parties to obtain current addresses for
participants in health-related studies,
surveys and surveillances. All recipients
of such records are required to comply
with the Privacy Act, to follow
prescribed measures to protect personal
privacy, and to disclose or use
personally identifiable information only
for the above described research
purposes. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
3. A record from this system of
records may be disclosed to members of
Department advisory committees, the
Department of Health and Human
Services Advisory Committee on
Projects Related to Department of
Energy Facilities, and to designated
employees of federal, state, or local
government, or government-sponsored
entities, authorized to provide advice to
the Department concerning health,
safety, or environmental issues. All
recipients of such records are required
to comply with the Privacy Act, to
follow prescribed measures to protect
personal privacy, and to disclose or use
personally identifiable information only
for the purpose of providing advice to
the Department or to the Department of
Health and Human Services. Those
provided information under this routine
use are subject to the same limitations
applicable to Department officers and
employees under the Privacy Act.
4. A record from this system of
records may be disclosed as a routine
use, to DOE contractors in performance
of their contracts, and their officers and
employees who have a need for the
record in the performance of their duties
subject to the same limitations
applicable to DOE officers and
employees under the Privacy Act.
5. A record from this system may be
disclosed as a routine use for the
purpose of an investigation, settlement
of claims, or the preparation and
conduct of litigation to (1) a person
representing the Department in the
investigation, settlement or litigation,
and to individuals assisting in such
representation; (2) others involved in
the investigation, settlement, and
litigation, and their representatives and
individuals assisting those
representatives; (3) witness, potential
witness, or their representatives and
assistants, and any other person who
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15:38 Apr 01, 2008
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possesses information pertaining to the
matter, when it is necessary to obtain
information or testimony relevant to the
matter.
6. A record from this system may be
disclosed as a routine use in court or
administrative proceedings to the
tribunals, counsel, other parties,
witnesses, and the public (in publicly
available pleadings, filings or discussion
in open court) when such disclosure: (1)
Is relevant to, and necessary for, the
proceeding; (2) is compatible with the
purpose for which the Department
collected the records; and (3) the
proceedings involve:
(a) The Department, its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, or
(b) A current or former employee of
the Department and its predecessor
agencies, current or former contractors
of the Department, or other United
States Government agencies and their
components, who is acting in an official
capacity, or in any individual capacity
where the Department or other United
States Government agency has agreed to
represent the employee.
7. A record from the system may be
disclosed as a routine use to the
appropriate local, state or federal agency
when records alone or in conjunction
with other information, indicates a
violation or potential violation of law
whether civil, criminal, or regulatory in
nature, and whether arising by general
statute or particular program pursuant
thereto.
8. A record from this system may be
disclosed to Department of Health and
Human Services, their contractors,
grantees, and cooperative agreement
holders, pursuant to the Energy
Employees Occupational Illness
Compensation Program Act of 2000, to
estimate radiation doses and other
workplace exposures received by
Department of Energy and contractor
employees. The Secretary of Health and
Human Services and the Secretary of
Energy shall each make available to
researchers and the general public
information on the assumptions,
methodology, and data used in
establishing radiation doses consistent
with the protection of private medical
records. Those provided information
under this routine use are subject to the
same limitations applicable to
Department officers and employees
under the Privacy Act.
9. A record from this system may be
disclosed as a routine use to the
personnel, contractors, grantees, and
cooperative agreement holders of the
Department of Labor, the Department of
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Fmt 4701
Sfmt 4703
Health and Human Services, the
Department of Justice, and other federal
agencies and their components,
designated by the President to
implement the Federal compensation
program established by the Energy
Employees Occupational Illness
Compensation Program Act, for the
purpose of assisting in the adjudication
or processing of a claim under that Act.
Those provided information under this
routine use are subject to the same
limitations applicable to Department
officers and employees under the
Privacy Act.
10. A record from this system may be
disclosed as a routine use when (1) it is
suspected or confirmed that the security
or confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security integrity
if this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure is
made to such agencies, entities, and
persons who are reasonably necessary to
assist in connection with the
Department’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as microfilm,
paper records, and electronic media.
RETRIEVABILITY:
Records may be retrieved by name,
study/surveillance-assigned control
number, social security number, or
other personal identifier, as dictated by
the needs of the particular researcher.
SAFEGUARDS:
Paper records are maintained in
locked cabinets and desks. Electronic
records are controlled through
established DOE computer center
procedures (personnel screening and
physical security), and they are
password protected. Access is limited to
those whose official duties require
access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal
authorities are contained in the National
Archives and Records Administration
(NARA) General Records Schedule and
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DOE record schedules that have been
approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Office of Illness and Injury
Prevention Programs, U.S. Department
of Energy, 19901 Germantown Road,
Germantown, MD. 20874–1290.
NOTIFICATION PROCEDURES:
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In accordance with the DOE
regulation implementing the Privacy
Act, at Title 10, Code of Federal
Regulations, Part 1008, a request by an
individual to determine if a system of
records contains information about him/
her should be directed to the U.S.
Department of Energy, Headquarters,
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15:38 Apr 01, 2008
Jkt 214001
Privacy Act Officer, or the Privacy Act
Officer at the appropriate address
identified above under ‘‘System
Locations.’’ For records maintained by
the Laboratory, Site or Area Office, the
request should be directed to the
Privacy Act Officer that has jurisdiction
over that site. The request should
include the requester’s complete name,
time period for which records are
sought, and the office locations(s) where
the requester believes the records are
located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures
above. Records are generally kept at
location where the work is performed.
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18137
In accordance with the DOE Privacy Act
regulation, proper identification is
required before a request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures.
RECORD SOURCE CATEGORIES:
Subject individual and the
individual’s employer, including DOE
and its predecessor agencies and their
contractors and subcontractors.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
[FR Doc. E8–6239 Filed 4–1–08; 8:45 am]
BILLING CODE 6450–01–P
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[Federal Register Volume 73, Number 64 (Wednesday, April 2, 2008)]
[Notices]
[Pages 18044-18137]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-6239]
[[Page 18043]]
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Part II
Department of Energy
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Privacy Act of 1974; Publication of Proposed Compilation of Privacy Act
Systems of Records; Notice
Federal Register / Vol. 73, No. 64 / Wednesday, April 2, 2008 /
Notices
[[Page 18044]]
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DEPARTMENT OF ENERGY
Privacy Act of 1974; Publication of Proposed Compilation of
Privacy Act Systems of Records
AGENCY: U.S. Department of Energy.
ACTION: Notice.
-----------------------------------------------------------------------
SUMMARY: As required by the Privacy Act of 1974, 5 U.S.C. 552a, and the
Office of Management and Budget (OMB) Circular A-130, the Department of
Energy including the National Nuclear Security Agency (NNSA)
(hereinafter referred to collectively as ``DOE'' or the Department'')
is announcing the Department's intent to publish a proposed compilation
of Privacy Act Systems of Records. This notice, which reflects various
significant and administrative changes to the existing systems of
records, proposes to: (1) Add a new routine use disclosure to all
systems of records to allow disclosure of information in the event of a
breach; (2) further amend three existing systems of records; (3)
establish a new system of records; and (4) delete one system of records
from the inventory of systems.
DATES: Any interested person may submit written comments concerning the
proposed changes to DOE's Privacy Act Systems of Records by April 2,
2008. Except for proposed exemptions that may require separate notice
and comment rulemaking, the changes proposed in this notice will be
effective April 2, 2008 unless DOE receives comments that require a
contrary determination. DOE will publish a document in the Federal
Register notifying the public if any changes are necessary.
ADDRESSES: Written comments should be directed to Verlette L. Gatlin,
Deputy Director, FOIA and Privacy Act Office, Office of Information
Resources, U.S. Department of Energy, MA-90, 1000 Independence Avenue,
SW., Washington, DC 20585, (202) 586-5955.
FOR FURTHER INFORMATION CONTACT: Verlette L. Gatlin, Deputy Director,
FOIA and Privacy Act Office, Office of Information Resources, MA-90,
U.S. Department of Energy, 1000 Independence Avenue, SW., Washington,
DC 20585, (202) 586-5955, and Isiah Smith, Deputy Assistant General
Counsel for General Law, GC-77, U.S. Department of Energy, 1000
Independence Avenue, SW., Washington, DC 20585, (202) 586-8618.
SUPPLEMENTARY INFORMATION:
I. Background
II. Proposed Amendments to Existing Systems of Records
III. Establishment of a New System of Records
IV. Discussion of Deletion of System of Records Notice
V. Comment Procedures
I. Background
This notice provides an accurate and complete text for the sixty
systems of records established by DOE under the Privacy Act. DOE
published the last compilation of the Privacy Act systems of records at
68 FR 38756 on June 30, 2003. Since that time, DOE has published
several notices to establish new systems of records and to amend
published systems. It has been determined that this notice would be a
more useful tool if all previously published notices are incorporated
into one notice.
This notice will incorporate all published systems of records and
identify the appropriate DOE locations. Each system notice provides a
description of the system of records, identifies the purpose and
authority for collecting and maintaining the information, reflects
administrative changes, identifies the appropriate DOE locations, and
incorporates all routine uses.
II. Proposed Amendments to Existing Systems of Records
DOE-24 Land Records System
The Department's Land Records are currently being maintained and
used by the Bonneville Power Administration and the Western Area Power
Administration. The records are used to track land rights information
resulting from property right acquisitions, outgrants, licenses,
transfers, exchanges, encroachments and disposals in support of
construction and maintenance programs, right-of-way tracking for
transmission line vegetation management and line maintenance.
This process will be utilized at the Southwestern Power
Administration (Southwestern) in Tulsa, Oklahoma. Therefore, this
notice proposes to amend the system by expanding the categories of
individuals section, and adding an additional location. The categories
of individuals section will be expanded to include landowners and
tenants on Southwestern's right-of-way where Southwestern has acquired
or given interests in land or permits for its hydro-electric
transmission lines.
DOE-28 General Training Records
The General Training Records are maintained and used by the
Department to document planning, completion, funding, and effectiveness
of employee training and development. The system of records only covers
DOE employees. This notice proposes to amend the categories of
individuals section to include contractor employees who have taken and
completed necessary training courses.
DOE-34 Employee Assistance Program (EAP) Records
This notice proposes to amend DOE-34 ``Employee Assistance Program
(EAP) Records.'' The amendment will expand the categories of
individuals section. The existing system only covers records of DOE
employees seeking assistance with personal and work-related issues. The
amendment will include contractor employees seeking assistance on
personal and work-related issues.
Proposed Routine Use Provision
A new routine use provision is being proposed for all of the
Department's published systems of records. The proposed routine use
disclosure will help DOE facilitate the response to a breach of Federal
data, including notifying impacted individuals. It also will allow DOE
to disclose information about potentially affected individuals to other
agencies and entities to facilitate a response to a breach of Federal
data. The disclosure is compatible with the purpose for which the
information is being collected and the disclosure of information would
be in the best interest of both the individual to whom it pertains and
the public.
III. Establishment of a New System of Records
The notice proposes to establish a new system of records entitled
DOE-60 ``General Correspondence Files.'' The system covers individuals
who have initiated correspondence with organizational elements of DOE.
The records to be maintained in the system pertain to general
correspondence submitted to the Heads of the Departmental Program
Offices and the Heads of the Departmental Field Offices.
The categories of records to be covered by the system include
incoming correspondence that may include name, address, telephone
number, organization, date of birth, and supporting documentation.
Files may also contain a copy of any response letters and documentation
required to prepare the response. The authority for maintenance of the
system is 42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.
IV. Discussion of Deletion of System of Records
During the review process of the systems of records established by
DOE under the Privacy Act, DOE identified
[[Page 18045]]
one record system for deletion. The information collected and
maintained in DOE-6 EIA ``Consumer Data Base'' is obsolete and is no
longer being maintained. Therefore, this system of records will be
deleted from the Department's inventory of systems of records.
V. Comment Procedures
As provided by 5 U.S.C. 552a(e)(11), interested persons are invited
to submit written data, views, or comments related to the proposed
amendment to an existing system of records and proposed establishment
of a routine use. See ADDRESSES. ``Comments'' should be written on the
outside of the envelope and on the documents submitted to DOE with the
designation ``Department of Energy Privacy Act Systems of Records
Proposals.'' These comments and all other relevant information will be
considered by DOE before the various proposals are adopted in their
final form.
If DOE receives no substantial comments adverse to or critical of
the proposed establishment of a new system of records, the
establishment of a new routine use that DOE proposes to establish in
all of the adopted or proposed systems of record in the compilation, or
the amendments to three previously published systems of records, DOE
will begin to operate the systems as proposed upon the expiration of
the 40-day advance period for informing Congress and OMB of the
proposed amendments and the adoption of a new system of records as
required by OMB Circular A-130.
The Department is submitting to Congress a report on the new system
and the amendments to existing systems as required by OMB Circular A-
130.
Set forth below is the compilation of DOE's Privacy Act Systems of
Records that includes a Table of Contents, Correlation of Offices and
the text of the individual systems of records.
Issued in Washington, DC on March 21, 2008.
Ingrid Kolb,
Director, Office of Management.
Compilation of Systems of Records
Correlation of DOE Field Locations and Their Offices
NNSA Service Center (Albuquerque) (Formerly Albuquerque Operations
Office)
Kansas City Site Office
Kansas City Plant
Lawrence Livermore National Laboratory
Livermore Site Office
Los Alamos Site Office
Los Alamos National Laboratory
Nevada Site Office (formerly NNSA Service Center (Nevada))
Pantex Site Office
Pantex Plant
Sandia Site Office
Sandia National Laboratory
NNSA Y-12 Site Office (formerly Y-12 Area Office)
Y-12 National Security Complex (formerly Y-12 Plant)
Chicago Office (Formerly Chicago Operations Office)
Ames Laboratory
Argonne Area Office
Brookhaven Area Office
Environmental Measurements Laboratory
Fermi Area Office
Fermi National Accelerator Laboratory
Lawrence Berkeley National Laboratory
Princeton Area Office
Princeton Plasma Physics Laboratory
New Brunswick Laboratory
Environmental Management Consolidated Business Center (Formerly Ohio
Field Office)
Idaho Operations Office
Grand Junction Office
Stanford Linear Accelerator Center
Oak Ridge Office (Formerly Oak Ridge Operations Office)
Oak Ridge Gaseous Diffusion Plant (K-25)
Oak Ridge National Laboratory (X-10)
Melton Valley TRU Waste Storage Facility
Spallation Neutron Source, Oak Ridge Reservation
Thomas Jefferson National Accelerator Facility
Weldon Spring Site Remedial Action Program
Oak Ridge Institute for Science and Education (ORISE)
Paducah Gaseous Diffusion Plant
Portsmouth Gaseous Diffusion Plant
Horizon Center
East Tennessee Mechanical Contractors
Savannah River Operations Office
NNSA Savannah River Site Office (formerly Savannah River Area Office)
NNSA Tritium Facility
Office of Repository Development (Formerly Yucca Mountain Site
Characteristic Office)
Table of Contents of All DOE Systems of Records as Adopted or Proposed
DOE-1 Grievance Records
DOE-2 DOE-Personnel Supervisor Maintained Personnel Records
DOE-3 Employee Concerns Program Records
DOE-4 Form EIA-457 Survey Reports, Residential Energy Consumption
Survey (RECS)
DOE-5 Personnel Records of Former Contractor Employees
DOE-6 [Deleted with this notice-Reserved]
DOE-7 Whistleblower Investigation, Hearings, and Appeals Records
DOE-8 Intergovernmental Personnel Act (IPA) Agreements
DOE-9 Members of DOE Advisory Committees
DOE-10 Energy employees Occupational Illness Compensation Program
Act Files
DOE-11 Emergency Operations Notification Call List
DOE-12 Automated Materials Property System (AMPS)
DOE-13 Payroll and Leave Records
DOE-14 Report of Compensation
DOE-15 Intelligence-Related Access Authorization
DOE-16 Federal Employee Subsidy Program Records
DOE-17 [Deleted-Reserved]
DOE-18 Financial Accounting System
DOE-19 [Deleted-Reserved]
DOE-20 [Deleted-Reserved]
DOE-21 Asset Readiness Management System (ARMS)
DOE-22 [DeletedReserved]
DOE-23 Property Accountability System
DOE-24 Land Records System
DOE-25 U.S. DOE Commuter Locator and Parking Space Information
System
DOE-26 Official Travel Records
DOE-27 Foreign Travel Management System (FTMS)
DOE-28 General Training Records
DOE-29 [Deleted-Reserved]
DOE-30 [Deleted-Reserved]
DOE-31 Firearms Qualification Records
DOE-32 [Deleted-Reserved]
DOE-33 Personnel Medical Records
DOE-34 Employee Assistance Program (EAP) Records
DOE-35 Personnel Radiation Exposure Records
DOE-36 [Deleted-Reserved]
DOE-37 [Deleted-Reserved]
DOE-38 Occupational and Industrial Accident Records
DOE-39 [Deleted-Reserved]
DOE-40 [Deleted-Reserved]
DOE-41 Legal Files (Claims, Litigation, Criminal Violations,
Patents, and Others)
DOE-42 [Deleted-Reserved]
DOE-43 Personnel Security Clearance Files
DOE-44 Special Access Authorization for Categories of Classified
Information
DOE-45 Weapons Data Access Control System (WDACS)
DOE-46 Administrative Review Files
DOE-47 [Deleted-Reserved]
DOE-48 Security Education and/or Infraction Reports
DOE-49 Security Communications File
DOE-50 Human Reliability Program Records
DOE-51 Employee and Visitor Access Control Records
DOE-52 Access Control Records of International Visits, Assignments,
and Employment at DOE Facilities and Contractor Sites
DOE-53 Access Authorization for ADP Equipment
DOE-54 Investigative Files of the Inspector General
[[Page 18046]]
DOE-55 Freedom of Information and Privacy Act (FOIA/PA) Requests for
Records
DOE-56 Congressional Constituent Inquiries
DOE-57 Congressional Profiles
DOE-58 General Correspondence Files of the Office of the Secretary
of Energy, Deputy Secretary and Under Secretary of Energy
DOE-59 Mailing Lists for Requesters of Energy-Related Information
DOE-60 General Correspondence Files (Proposed New System--DOE
Assigned Number Is Being Re-Issued)
DOE-61 Census of High Energy Physicists
DOE-62 Historical Files--Published Information Concerning Selected
Persons in the Energy Field
DOE-63 [Reissued] Personal Identity Verification (PIV) Files
DOE-64 [Deleted-Reserved]
DOE-65 [Deleted-Reserved]
DOE-66 Power Sales to Individuals
DOE-67 [Deleted-Reserved]
DOE-68 [Deleted-Reserved]
DOE-69 [Deleted-Reserved]
DOE-70 [Deleted-Reserved]
DOE-71 The Radiation Accident Registry
DOE-72 The DOE Radiation Study Registry
DOE-73 The US--DPTA Registry
DOE-74 [Deleted-Reserved]
DOE-75 Call Detail Records
DOE-76 [Deleted-Reserved]
DOE-77 Physical Fitness Test Records
DOE-78 [Deleted-Reserved]
DOE-79 [Deleted-Reserved]
DOE-80 [Deleted-Reserved]
DOE-81 Counterintelligence Administrative and Analytical Records and
Reports
DOE-82 Grant and Contract Records for Research Projects, Science
Education, and Related Activities
DOE-83 Allegation-Based Inspection Files of the Office of Inspector
General
DOE-84 Counterintelligence Investigative Records
DOE-85 [Reserved]
DOE-86 Human Radiation Experiments Records
DOE-87 [Deleted-Reserved]
DOE-88 Epidemiologic and Other Health Studies, Surveys, and
Surveillances
Text of Systems of Records
DOE-1
SYSTEM NAME:
Grievance Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy, Headquarters, 1000 Independence Avenue,
SW., Washington, DC 20585.
U.S. Department of Energy, Alaska Power Administration, Federal
Records Center, San Point Way, NE., Seattle, WA 98115.
U.S. Department of Energy, NNSA Service Center Albuquerque, P.O.
Box 5400, Albuquerque, NM 87185-5400
U.S. Department of Energy, Bonneville Power Administration, P.O.
Box 3621, Portland, OR 97208
U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Grand Forks Energy Technology Center,
P.O. Box 8213, University Station, Grand Forks, ND 58201
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401
U.S. Department of Energy, Laramie Energy Technology Center, P.O.
Box 3395, University Station, Laramie, WY 82070
U.S. Department of Energy, National Energy Technology Laboratory
(Morgantown), P.O. Box 880, Morgantown, WV 26505
U.S. Department of Energy, National Energy Technology Laboratory
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15122
U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518,
Las Vegas, NV 89193-8518
U.S. Department of Energy, Oak Ridge Office, P.O. Box E, Oak Ridge,
TN 37831
U.S. Department of Energy, Environmental Consolidated Business
Center (EMCBC), 250 E. Fifth Street, Suite 500, Cincinnati, OH 45202
U.S. Department of Energy, Pittsburgh Naval Reactors, P.O. Box 109,
Pittsburgh, PA 15122
U.S. Department of Energy, Richland Operations Office, P.O. Box
550, Richland, WA 99352
U.S. Department of Energy, Savannah River Operations Office, P.O.
Box A, Aiken, SC 29801
U.S. Department of Energy, Schenectady Naval Reactors Office, P.O.
Box 1069, Schenectady, NY 12301
U.S. Department of Energy, Southeastern Power Administration, 1166
Athens Tech Road, Elberton, GA 30635-4578
U.S. Department of Energy, Southwestern Power Administration,
Williams Tower One, One West Third Street, Tulsa, OK 74103
U.S. Department of Energy, Strategic Petroleum Reserve Office, 900
Commerce Road East, New Orleans, LA 70123
U.S. Department of Energy, Western Area Power Administration, P.O.
Box 3402, Golden, CO 80401
U.S. Department of Energy, Office of Repository Development, P.O.
Box 364629, North Las Vegas, NV 89036-8629
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former Department of Energy (DOE) employees including
National Nuclear Security Administration (NNSA) employees, consultants,
board members, and applicants.
CATEGORIES OF RECORDS IN THE SYSTEM:
Grievances; names; social security numbers; work and home address;
work and home telephone numbers; job titles, series, and grade levels;
organization; supervisors' names and telephone numbers; copies of
employee records, such as personnel actions, performance appraisals,
pay and leave records, and security clearance documents; management
reports; witness statements; affidavits; checklists; notes; and
relevant correspondence.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 5 U.S.C. 7121, and
5 CFR Part 771.
PURPOSE(S):
The records maintained in the system pertain to grievances subject
to the negotiated grievance process and the agency's administrative
grievance process. The records in this system will be used by
management officials in the resolution of employee concerns about
working conditions, administration of the agency's grievance process,
employee-supervisor relations, work processes, or other similar issues.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use to
union officials acting in their official capacity as a representative
of the grievant or affected employees under 5 U.S.C. Chapter 71.
2. A record from this system may be disclosed as a routine use to a
member of Congress submitting a request involving a constituent when
the constituent has requested assistance from the member concerning the
subject matter of the record. The member of Congress must provide a
copy of the constituent's request for assistance.
3. A record from this system may be disclosed as a routine use to
an appropriate Federal, State, or local agency that is authorized to
review and resolve the issue(s) raised in the grievance.
4. A record from this system may be disclosed as a routine use for
the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to (1) a person representing the
Department or assisting in such representation; (2) others involved in
the matter, their representatives and persons assisting
[[Page 18047]]
such persons; and (3) witnesses, potential witnesses, their
representatives and assistants, and any other persons possessing
information pertaining to the matter when it is necessary to obtain
information or testimony relevant to the matter.
5. A record from this system may be disclosed as a routine use to a
contractor of the Department who is authorized to review and resolve
the issue(s) raised in the grievance, including a mediator or
arbitrator in the performance of their duties. Those provided
information under this routine use are subject to the same limitations
applicable to Department officers and employees under the Privacy Act.
6. A record from this system may be disclosed as a routine use when
(1) it is suspected or confirmed that the security or confidentiality
of information in the system of records has been compromised; (2) the
Department has determined that as a result of the suspected or
confirmed compromise there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security integrity
of this system or other systems or programs (whether maintained by the
Department or another agency or entity) that rely upon the compromised
information; and (3) the disclosure is made to such agencies, entities,
and persons who are reasonably necessary to assist in connection with
the Department's efforts to respond to the suspected or confirmed
compromise and prevent, minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic media.
RETRIEVABILITY:
Records may be retrieved by the name of the grievant or complainant
or other personal identifier, such as social security number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Access is limited to those whose official
duties require access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director of Human Capital Management, U.S. Department
of Energy, 1000 Independence Avenue, SW., Washington, DC 20585.
Field Offices: The Human Capital Directors of the ``System
Locations'' listed above are the system managers for their respective
portions of this system.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10, Code of Federal Regulations, Part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the
appropriate address identified above under ``System Locations.'' For
records maintained by Laboratory, Site or Area Office, the request
should be directed to the Privacy Act Officer that has jurisdiction
over that site. The request should include the requester's complete
name, time period for which records are sought, and the office
locations(s) where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records generally are kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The grievant or complainant, applicable management officials,
program office records, congressional offices, and fact finders' notes
and reports.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-2
SYSTEM NAME:
DOE--Personnel Supervisor Maintained Personnel Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy, Headquarters, 1000 Independence Avenue,
SW., Washington, DC 20585
U.S. Department of Energy, Alaska Power Administration, Federal
Records Center, San Point Way, NE., Seattle, WA 98115
U.S. Department of Energy, NNSA Service Center Albuquerque, P.O.
Box 5400, Albuquerque, NM 87185-5400
U.S. Department of Energy, Bonneville Power Administration, P.O.
Box 3621, Portland, OR 97208
U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Grand Forks Energy Technology Center,
P.O. Box 8213, University Station, Grand Forks, ND 58201
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401
U.S. Department of Energy, Laramie Energy Technology Center, P.O.
Box 3395, University Station, Laramie, WY 82070
U.S. Department of Energy, National Energy Technology Laboratory
(Morgantown), P.O. Box 880, Morgantown, WV 26505
U.S. Department of Energy, National Energy Technology Laboratory
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15236-0940
U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518,
Las Vegas, NV 89193-8518
U.S. Department of Energy, Oak Ridge Office, P.O. Box E, Oak Ridge,
TN 37830
U.S. Department of Energy, Pittsburgh Naval Reactors, P.O. Box 109,
Pittsburgh, PA 15122
U.S. Department of Energy, Environmental Management Consolidated
Business Center (EMCBC), 250 E. Fifth Street, Suite 500, Cincinnati, OH
45202
U.S. Department of Energy, Richland Operations Office, P.O. Box
550, Richland, WA 99352
U.S. Department of Energy, Savannah River Operations Office, P.O.
Box A, Aiken, SC 29801
U.S. Department of Energy, Schenectady Naval Reactors Office, P.O.
Box 1069, Schenectady, NY 12301
U.S. Department of Energy, Southeastern Power Administration, 1166
Athens Tech Road, Elberton, GA 30635-4578
U.S. Department of Energy, Southwestern Power Administration,
Williams Tower One, One West Third Street, Tulsa, OK 74103
U.S. Department of Energy, Strategic Petroleum Reserve Office, 900
Commerce Road East, New Orleans, LA 70123
[[Page 18048]]
U.S. Department of Energy, Western Area Power Administration, P.O.
Box 3402, Golden, CO 80401
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former Department of Energy (DOE) employees including
National Nuclear Security Administration (NNSA) employees, who have
departed within the last year, assigned military or detailed personnel,
and applicants for employment.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, social security number, copies and summaries of employment
history; SF-171; job description; education; address; next of kin; home
and work telephone numbers; date of birth; awards and commendations
received; participation in professional or community activities;
training; earnings and leave data; travel actions; certification or
qualification examinations; injury reports; appraisals; copy of ADP-
produced Form 702; Form 50; assignment records; security infraction
notices; records of supervisor-employee discussions; supervisor
observations; reprimands; admonitions; adverse actions; commendations;
contingency planning data; security clearance status; and Government
property in employee possession.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.
PURPOSE(S):
The records are maintained and used by DOE to maintain a file of
personnel information that would allow DOE managers to make informed
personnel and management decisions concerning employees.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from the system may be disclosed as a routine use to a
Federal, State, or local agency to obtain information relevant to a
Departmental decision concerning the hiring or retention of an
employee, the issuance of a security clearance, the letting of a
contract, or the issuance of a license, grant, or other benefit. The
Department must deem such disclosure to be compatible with the purpose
for which the Department collected the information.
2. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to Department officers and
employees under the Privacy Act.
3. A record from this system may be disclosed as a routine use to a
member of Congress submitting a request involving the constituent when
the constituent has requested assistance from the member concerning the
subject matter of the record. The member of Congress must provide a
copy of the constituent's request for assistance.
4. A record from this system may be disclosed as a routine use when
(1) it is suspected or confirmed that the security or confidentiality
of information in the system of records has been compromised; (2) the
Department has determined that as a result of the suspected or
confirmed compromise there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security integrity
of this system or other systems or programs (whether maintained by the
Department or another agency or entity) that rely upon the compromised
information; and (3) the disclosure is made to such agencies, entities,
and persons who are reasonably necessary to assist in connection with
the Department's efforts to respond to the suspected or confirmed
compromise and prevent, minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic media.
RETRIEVABILITY:
Records may be retrieved by name.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Access is limited to those whose official
duties require access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters and Field Offices: The immediate supervisor of the
subject of the record(s).
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10, Code of Federal Regulations, Part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the
appropriate address identified above under ``System Locations.'' For
records maintained by Laboratory, Site or Area Office, the request
should be directed to the Privacy Act Officer that has jurisdiction
over that site. The request should include the requester's complete
name, time period for which records are sought, and the office
locations(s) where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The subject employee, employee's supervisor(s), personnel action
documents, payroll documents, and personnel security documents.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-3
SYSTEM NAME:
Employee Concerns Program Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy, Headquarters, 1000 Independence Avenue,
SW., Washington, DC 20585.
U.S. Department of Energy, NNSA Service Center Albuquerque, P.O.
Box 5400, Albuquerque, NM 87185-5400.
U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401
[[Page 18049]]
U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518,
Las Vegas, NV 89193-8518
U.S. Department of Energy, Oak Ridge Office, P.O. Box 200,
Administration Road, Oak Ridge, TN 37831
U.S. Department of Energy, Environmental Management Consolidated
Business Center (EMCBC), 1 Mound Road, Miamisburg, OH 45342
U.S. Department of Energy, Office of River Protection, P.O. Box
550, MS A1-61, Richland, WA 99352
U.S. Department of Energy, Pittsburgh Naval Reactors Office, P.O.
Box 109, West Mifflin, PA 15122-0109
U.S. Department of Energy, Richland Operations Office, P.O. Box
550, Richland, WA 99352
U.S. Department of Energy, Savannah River Operations Office, Road
1A, Aiken, SC 29802
U.S. Department of Energy, Southeastern Power Administration, 1166
Athens Tech Road, Elberton, GA 30635-4578
U.S. Department of Energy, Strategic Petroleum Reserve Office, 900
Commerce Road East, New Orleans, LA 70123
U.S. Department of Energy, Southwestern Power Administration,
Williams Tower One, One West Third Street, Tulsa, OK 74103
U.S. Department of Energy, Western Area Power Administration, P.O.
Box 3402, Golden, CO 80401
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former Department of Energy (DOE) employees including
National Nuclear Security Administration (NNSA) employees and DOE
contractor and subcontractor employees who file concerns or complaints
with the DOE Employee Concerns Program offices.
CATEGORIES OF RECORDS IN THE SYSTEM:
Employee concerns, informal whistleblower reprisal complaints,
names, social security numbers, work and home addresses and telephone
numbers, job titles, series, grade or pay levels; organization;
supervisors' names and telephone numbers; copies of employee records
such as personnel actions, performance appraisals, pay and leave
records and security clearance documents; management reports; witness
statements; affidavits; checklists; notes; and relevant correspondence.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 42 U.S.C. 2201(p);
42 U.S.C. 7254; 42 U.S.C. 5801(a).
RETRIEVABILITY:
Records may be retrieved by name and social security number.
PURPOSE(S):
The records are maintained and used by the Department to document
and resolve employee concerns about environmental, safety and health
issues, employee-supervisor relations, work processes and practices,
and other work-related issues.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use to
union officials acting in their official capacity as a representative
of the grievant or affected employees under 5 U.S.C. Chapter 71.
2. A record from this system may be disclosed as a routine use to a
member of Congress submitting a request involving a constituent when
the constituent has requested assistance from the member of Congress
with respect to the subject matter of the record. The member of
Congress must provide a copy of the constituent's request for
assistance.
3. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
4. A record from this system may be disclosed as a routine use for
the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to (1) a person representing the
Department or assisting in such representation; (2) others involved in
the matter, their representatives and persons assisting such persons;
and (3) witnesses, potential witnesses, their representatives and
assistants, and any other persons possessing information pertaining to
the matter when it is necessary to obtain information or testimony
relevant to the matter.
5. A record from this system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to Department officers and
employees under the Privacy Act.
6. A record from this system may be disclosed as a routine use when
(1) it is suspected or confirmed that the security or confidentiality
of information in the system of records has been compromised; (2) the
Department has determined that as a result of the suspected or
confirmed compromise there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security integrity
of this system or other systems or programs (whether maintained by the
Department or another agency or entity) that rely upon the compromised
information; and (3) the disclosure is made to such agencies, entities,
and persons who are reasonably necessary to assist in connection with
the Department's efforts to respond to the suspected or confirmed
compromise and prevent, minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic media.
RETRIEVABILLITY:
Records may be retrieved by the name of the concerned employee or
complainant or other personal identifier, such as social security
number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and they
are password protected. Access is limited to those whose official
duties require access to the records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE records schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Office of Employee Concerns, U.S.
Department of Energy, 1000 Independence Avenue, SW., Washington, DC
20585.
Field Offices: The Director of the Office of Employee Concerns at
the ``System Locations'' listed above are the system managers for their
respective portions of this system.
[[Page 18050]]
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10, Code of Federal Regulations, Part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the U S. Department of Energy,
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the
appropriate address identified above under ``System Locations.'' For
records maintained by Laboratory, Site or Area Office, the request
should be directed to the Privacy Act Officer that has jurisdiction
over that site. The request should include the requester's complete
name, time period for which records are sought, and the office
locations(s) where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records generally are kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The concerned employee or complainant; applicable management
officials; program office records; and congressional offices.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
The system is exempt under subsections 552a(k)(1), (2) and (5) of
the Privacy Act to the extent that information within the system meets
the criteria of those subsections of the Act. Such information has been
exempted from the provisions of subsections (c)(3); 5 U.S.C. 552a(d); 5
U.S.C. 552a (e)(1) of the Act; see the Department's Privacy Act
regulation at 10 CFR Part 1008.
DOE-4
SYSTEM NAME:
Form EIA-457 Survey Reports, Residential Energy Consumption Survey
(RECS).
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy, Energy Information Administration (EIA),
1000 Independence Avenue, SW., Washington, DC 20585
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Persons responding to the Form EIA-457, Residential Energy
Consumption Survey (RECS).
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, identification number, age, gender, race, ethnicity, home
address, home telephone number, income, family size and composition,
characteristics of household, characteristics of housing unit, fuels
used, household vehicles, name and address of landlord, names and
addresses of energy suppliers, and records of energy purchases.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.
PURPOSE(S):
The information is collected and maintained by the DOE to measure
the levels of energy consumption by homeowners and the cost of energy
consumed. The information also is used for monitoring, analyzing, and
modeling changes in the residential sector and its energy consumption.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties.
2. A record may be disclosed to an agent under a written agreement
to maintain the confidentiality of the record, to use the information
for exclusively statistical purposes, and to use the information
consistent with the purpose cited above. Those provided information
under the routine uses are subject to the Privacy Act.
3. A record from this system may be disclosed as a routine use to a
member of Congress submitting a request involving a constituent when
the constituent has requested assistance from the member of Congress
with respect to the subject matter of the record. The member of
Congress must provide a copy of the constituent's request for
assistance.
4. A record from this system may be disclosed as a routine use when
(1) it is suspected or confirmed that the security or confidentiality
of information in the system of records has been compromised; (2) the
Department has determined that as a result of the suspected or
confirmed compromise there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security integrity
of this system or other systems or programs (whether maintained by the
Department or another agency or entity) that rely upon the compromised
information; and (3) the disclosure is made to such agencies, entities,
and persons who are reasonably necessary to assist in connection with
the Department's efforts to respond to the suspected or confirmed
compromise and prevent, minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic media.
RETRIEVABILITY:
Records may be retrieved by name and identification number.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established computer center
procedures (personnel screening and physical security), and they are
password protected. Passwords are known only by authorized system
users. Access is limited to those whose official duties require access
to the records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Administrator, Energy Information Administration,
U.S. Department of Energy, 1000 Independence Avenue, SW., Washington,
DC 20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10, Code of Federal Regulations, Part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy Act Officer. The request should include the
requester's complete name, time period for which records are sought,
and the office locations(s) where the requester believes the records
are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at
[[Page 18051]]
locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The subject individual and energy supply companies.
SYSTEM EXEMPT FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-5
SYSTEM NAME:
Personnel Records of Former Contractor Employees.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION(S):
U.S. Department of Energy, Headquarters, 1000 Independence Avenue,
SW., Washington, DC 20585
U.S. Department of Energy, NNSA Service Center Albuquerque, P.O.
Box 5400, Albuquerque, NM 87185-5400
U.S. Department of Energy, Chicago Office, 9800 South Cass Avenue,
Argonne, IL 60439
U.S. Department of Energy, Grand Junction Office, 2597 B \3/4\
Road, Grand Junction, CO 81503
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401
U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518,
Las Vegas, NV 89193-8518
U.S. Department of Energy, Naval Petroleum Reserves in California,
P.O. Box 11, Tupman, CA 93276
U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves,
907 North Poplar, Suite 150, Casper, WY 82601
U.S. Department of Energy, Environmental Management Consolidated
Business Center (EMCBC), 250 E. Fifth Street, Suite 500, Cincinnati, OH
45202
U.S. Department of Energy, Pittsburgh Naval Reactors, P.O. Box 109,
West Mifflin, PA 15122-0109
U.S. Department of Energy, Richland Operations Office, 825 Jadwin
Avenue, P.O. Box 550, Richland, WA 99352
U.S. Department of Energy, Savannah River Operations Office, P.O.
Box A, Aiken, SC 29801
U.S. Department of Energy, Schenectady Naval Reactors Office, P.O.
Box 1069, Schenectady, NY 12301
U.S. Department of Energy, Strategic Petroleum Reserve Project
Office, 900 Commerce Road East, New Orleans, LA 70123
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Former employees of companies that currently have or have had a
contract with the Department of Energy (DOE) including the National
Nuclear Security Administration (NNSA).
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, employment history, earnings, medical history, and other
related information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq., 50 U.S.C. 2401 et seq. and the Memorandum
of Understanding between the Department of Energy and the Department of
Health and Human Services, 56 FR 9701, March 7, 1991.
PURPOSE(S):
The records are maintained and used by the DOE to verify employment
of contractor employees who have worked at a DOE facility or for a
prime management and operating contractor for the DOE to settle or pay
claims associated their employment.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from the system may be disclosed as a routine use to
the appropriate local, State or Federal agency when records alone or in
conjunction with other information, indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
2. A record from the system may be disclosed as a routine use to a
Federal, State, or local agency to obtain information relevant to a
Departmental decision concerning the hiring or retention of an
employee, the issuance of a security clearance, the reporting of an
investigation of an employee, the letting of a contract, or the
issuance of a license, grant, or other benefit. The Department must
deem such disclosure to be compatible with the purpose for which the
Department collected the information.
3. A record from this system may be disclosed as a routine use for
the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to (1) persons representing the
Department in the investigation, settlement or litigation, and to
individuals assisting in such representation; (2) others involved in
the investigation, settlement, and litigation, and their
representatives and individuals assisting those representatives; and
(3) witness, potential witness, or their representatives and
assistants, and any person possesses information pertaining to the
matter when it is necessary to obtain information or testimony relevant
to the matter.
4. A record from this system may be disclosed as a routine use in
court or administrative proceedings to the tribunals, counsel, other
parties, witnesses, and the public (in publicly available pleadings,
filings or discussion in open court) when such disclosure: (1) Is
relevant to, and necessary for, the proceeding; (2) compatible with the
purpose for which the Department collected the records; and (3) the
proceedings involve:
(a) The Department, its predecessor agencies, current or former
contractor of the Department, or other United States Government
agencies and their components, or
(b) A current or former employee of the Department and its
predecessor agencies, current or former contractors of the Department,
or other United States Government agencies and their components, who is
acting in an official capacity or in any individual capacity where the
Department or other United States Government agency has agreed to
represent the employee.
5. A record from the system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to DOE officers and
employees under the Privacy Act.
6. A record from the system of records may be disclosed to a member
of Congress submitting a request involving the constituent when the
constituent has requested assistance from the member concerning the
subject matter of the record. The member of Congress must provide a
copy of the constituent's request for assistance.
7. A record from the system of records may be disclosed to
contractor personnel, grantees, and cooperative agreement holders of
components of the Department of Health and Human Services, including
the National Institute for Occupational Safety and Health and the
National Center for Environmental Health of the Centers for Disease
Control and Prevention, and the Agency for Toxic Substances and Disease
Registry pursuant to Memoranda of Understanding between
[[Page 18052]]
the Department and the Department of Health and Human Services or its
components.
8. A record from the system may be disclosed to contractors,
grantees, participants in cooperative agreements, collaborating
researchers, or their employees, in performance of health studies or
related health or environmental duties pursuant to their contracts,
grants, and cooperating or collaborating research agreements. In order
to perform such studies, the Department, its contractors, grantees,
participants in cooperative agreements, and collaborating researchers
may disclose a record to: Federal, State and local health and medical
agencies or authorities; subcontractors in order to determine a
subject's vital status or cause of death; health care providers to
verify a diagnosis or cause of death; or third parties to obtain
current addresses for participants in health-related studies, surveys,
and surveillance. All recipients of such records are required to comply
with the Privacy Act, to follow prescribed measures to protect personal
privacy, and to disclose or use personally identifiable information
only for the above described research purposes.
9. A record from this system may be disclosed to members of DOE
advisory committees, the Department of Health and Human Services
Advisory Committee on Projects Related to Department of Energy
Facilities, and to designated employees of Federal, State, or local
government or government-sponsored entities authorized to provide
advice to the DOE concerning health, safety, or environmental issues.
All recipients of such records are required to comply with the Privacy
Act, to follow prescribed measures to protect personal privacy, and to
disclose or use personally identifiable information only for the
purpose of providing advice to the DOE or to the Department of Health
and Human Services. All recipients of such records are required to
comply with the Privacy Act, to follow prescribed measures to protect
personal privacy and to disclose or use personally identifiable
information only for the purpose of providing advice to the DOE or to
the Department of Health and Human Services.
10. A record from this system may be disclosed to Department of
Health and Human Services, their contractors, grantees, and cooperative
agreement holders, pursuant to the Energy Employees Occupational
Illness Compensation Program Act of 2000, to estimate radiation doses
and other workplace exposures received by Department of Energy and
contractor employees. Those provided information under this routine use
are subject to the same limitations applicable to Department officers
and employees under the Privacy Act.
11. A record from this system may be disclosed as a routine use
when (1) it is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (3) the disclosure is made to
such agencies, entities, and persons who are reasonably necessary to
assist in connection with the Department's efforts to respond to the
suspected or confirmed compromise and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are stored as paper records.
RETRIEVABILITY:
Records may be retrieved by name.
SAFEGUARDS:
Paper records are maintained in locked cabinets and desks. Access
is limited to those whose official duties require access to the
records.
RETENTION AND DISPOSAL:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
SYSTEM MANAGER(S) AND ADDRESS:
Headquarters: Director, Office of Contractor Human Resource
Management, U.S. Department of Energy, 1000 Independence Avenue, SW.,
Washington, DC 20585.
Field Offices: The Managers of the ``System Locations'' listed
above are the system managers for their respective portions of the
system.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
at Title 10, Code of Federal Regulations, Part 1008, a request by an
individual to determine if a system of records contains information
about him/her should be directed to the U.S. Department of Energy,
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the
appropriate address identified above under ``System Locations.'' For
records maintained by the Laboratory, Site or Area Office, the request
should be directed to the Privacy Act Officer that has jurisdiction
over that site. The request should include the requester's complete
name, time period for which records are sought, and the office
locations(s) where the requester believes the records are located.
RECORDS ACCESS PROCEDURES:
Same as Notification Procedures above. Records are generally kept
at locations where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
CONTESTING RECORD PROCEDURES:
Same as Notification Procedures above.
RECORD SOURCE CATEGORIES:
The employer of the subject individual.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
DOE-7
SYSTEM NAME:
Whistleblower Investigation, Hearings, and Appeals Records.
SECURITY CLASSIFICATION:
Classified and unclassified.
SYSTEM LOCATION(S):
Headquarters: U.S. Department of Energy, Office of Hearings and
Appeals, 1000 Independence Avenue, SW., Washington, DC 20585-1615.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former employees of the Department of Energy (DOE)
including National Nuclear Security Administration (NNSA) employees,
contractors and subcontractors whose complaints are received at the
Office of Hearings and Appeals pursuant to Title 10, Code of Federal
Regulations, Part 708, and pursuant to Section 3164 of the National
Defense Authorization Act for FY 2000, Public Law 106-65, codified at
42 U.S.C. 7239.
CATEGORIES OF RECORDS IN THE SYSTEM:
Whistleblower reprisal complaints; names, social security numbers,
case numbers, work and home addresses and telephone numbers, job
titles, series,
[[Page 18053]]
grade or pay levels; organization information; supervisors' names and
telephone numbers; copies of employee records such as personnel
actions, performance appraisals, pay and leave records, and security
clearance documents; management reports; witness statements;
affidavits; checklists; notes; reports of investigation; and relevant
correspondence.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 42 U.S.C. 2201(b),
(c), (I), (p), 5814, 5815, 7251, 7254, 7255, 7257; 42 U.S.C. 7239.
PURPOSE(S):
The records are maintained and used by the DOE to document and
resolve complaints made by employees of DOE and its contractors and
subcontractors who allege retaliation by their employer for disclosure
of information concerning danger to public or worker health or safety,
substantial violations of law, or gross mismanagement; for
participation in Congressional proceedings; or for refusal to
participate in dangerous activities.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
1. A record from this system may be disclosed to any source from
which additional information is requested when necessary to obtain
information relevant to the processing of a whistleblower complaint by
the Office of Hearings and Appeals. The source will be provided such
information from the system of records only to the extent necessary to
identify the individual, inform the source of the purpose(s) of the
request, and to identify the type of information requested.
2. A record from this system may be disclosed as a routine use to
the appropriate local, State or Federal agency in the event that a
record within this system of records, alone or in conjunction with
other information, indicates a violation or potential violation of law
whether civil, criminal, or regulatory in nature, and whether or
arising by general statute or particular program pursuant thereto.
3. A record from this system may be disclosed as a routine use for
the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to (1) persons representing the
Department or assisting in such representation; (2) others involved in
the matter, their representatives and assistants; and 3) any other
person possessing information pertaining to the matter, when it is
necessary to obtain information or testimony relevant to the matter.
4. A record from this system may be disclosed as a routine use in
court or administrative proceedings to the tribunals, counsel, other
parties, witnesses, and the public (in publicly available pleadings,
filings, or discussion in open court) when such disclosure (1) is
relevant to, and necessary for, the proceeding; (2) is compatible with
the purpose for which the Department collected the record; and (3) the
proceeding involves:
(a) The Department, its predecessor agencies, current or former
contractor of the Department, or other United States Government
agencies and their components, or
(b) A current or former employee of the Department and its
predecessor agencies, current or former contractors of the Department,
or United States Government agencies and their components, who is
acting in an official capacity, or in any individual capacity where the
Department or other United States Government agency has agreed to
represent the employee.
5. A record from this system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to DOE officers and
employees under the Privacy Act.
6. A record from this system may be disclosed as a routine use to a
member of Congress submitting a request involving a constituent when
the constituent has requested assistance from the member with respect
to the subject matter of the record. The member of Congress must
provide a copy of the constituent's request for assistance.
7. Decisions, opinions, reports of investigation, orders and other
determinations signed by investigators, hearing officers or the
Director of the Office of Hearings and Appeals that are records
contained in this system of records may be published for the general
public, for precedential or educational purposes, in paper format and
electronically on the Office of Hearings and Appeals' website, the
current address of which is https://www.oha.doe.gov.
8. A record from this system may be disclosed as a routine use when
(1) it is suspected or confirmed that the security or confidentiality
of information in the system of records has been compromised; (2) the
Department has determined that as a result of the suspected or
confirmed compromise there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security integrity
of this system or other systems or programs (whether maintained by the
Department or another agency or entity) that rely upon the compromised
information; and (3) the disclosure is made to such agencies, entities,
and persons who are reasonably necessary to assist in connection with
the Department's efforts to respond to the suspected or confirmed
compromise and prevent, minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored as paper records and electronic media.
RETRIEVABILITY:
Records may be retrieved by complainant's name or other personal
identifier or case number.
SAFEGUARDS:
Paper records are maintained in locked cab
