Privacy Act of 1974; System of Records, 17334-17336 [E8-6635]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Navy
• Navy Department

[Federal Register Volume 73, Number 63 (Tuesday, April 1, 2008)]
[Notices]
[Pages 17334-17336]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-6635]


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DEPARTMENT OF DEFENSE

Department of the Navy

[USN-2008-0019]


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DoD.

ACTION: Notice to Alter a System of Records.

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SUMMARY: The Department of the Navy proposes to alter a system of 
records notice in its existing inventory of records systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
May 1, 2008 unless comments are received which result in a contrary 
determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations (DNS-36), 2000 Navy Pentagon, 
Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy's systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system reports, as required by 5 U.S.C. 552a(r), of 
the Privacy Act of 1974, as amended, were submitted on March 21, 2008, 
to the House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: March 26, 2008.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
* * * * *
N11101-1

System name:
    Family Housing File (November 10, 1993, 58 FR 59710).

Changes:
    Replace ``N11101-1'' with ``NM11101-1''

System name:
    Delete entry and replace with ``DON Family and Bachelor Housing 
Program.''

System location:
    Delete entry and replace with ``DON housing offices. Official 
mailing addresses are published in the Standard Navy Distribution List 
that is available at https://doni.daps.dla.mil/sndl.aspx.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Military/civilian personnel 
eligible for/interested in occupying DON housing and those occupying 
DON housing (including privatized housing).''
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 5013, Secretary of the 
Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; 10 U.S.C. 2831, 
Military Family Housing Management Account; DoD 4165.63-M, DoD Housing 
Management; and E.O. 9397 (SSN).''

Purpose(s):
    Delete entry and replace with ``To determine an individual's 
eligibility for Navy or Marine Corps housing (including privatized 
housing) and notification for subsequent assignment to housing or 
granting a waiver to allow occupancy of private housing.
    To determine priority and list individual's name on appropriate 
housing waiting list.
    To oversee housing occupancy once assigned.
    To provide housing information to DON or other military 
components.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:

Add the following routine uses:
    ``To private partners who operate privatized Navy or Marine Corps 
housing for management and operational purposes.
    To police and fire departments for accident, health and safety, and 
other investigative activities.
    To child protective services during their investigation into 
possible child abuse.
    To adoption agencies who seek information on housing status, 
problems, etc., for use in qualifying a couple to adopt.
    To provide demographic data to the public school system to help 
determine military impact on school population.''

Storage:
    Delete entry and replace with ``File folders and centrally 
maintained networked database.''

Retrievability:
    Delete entry and replace with ``Name of applicant; name of 
resident; and house number of resident.''

Safeguards:
    Delete entry and replace with ``Access to files is limited to 
personnel requiring access in the performance of their official duties. 
Records are maintained in a secure building on a secure military base, 
encrypted, maintained behind a firewall, and password protected. 
Private partners maintain comparable security protections.''

Retention and disposal:
    Delete entry and replace with ``Paper files are retained for up to 
three years after termination of housing occupancy and then destroyed. 
Electronic files are maintained until no longer required and then 
destroyed''.

System manager(s) and address:
    Delete entry and replace with ``Policy Official: Commander, Navy 
Installations

[[Page 17335]]

Command, Director of Housing, Suite 300, 2713 Mitscher Road, SW., 
Anacostia Annex, Washington, DC 20373-5802.

Record Holder:
    Housing Offices at the station/base in question. Official station/
base mailing addresses are published in the Standard Navy Distribution 
List that is available at https://doni.daps.dla.mil/sndl.aspx.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether this system of records contains information about themselves 
should address written inquiries to the Housing Office at the station/
base where they applied for housing. Official station/base mailing 
addresses are published in the Standard Navy Distribution List that is 
available at https://doni.daps.dla.mil/sndl.aspx.
    Requests must be signed and include full name of applicant or name 
of resident, house number, and year(s) of occupancy.''
* * * * *

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
records about themselves should address written inquiries to the 
Housing Office at the station/base where they applied for housing. 
Official station/base mailing addresses are published in the Standard 
Navy Distribution List that is available at https://doni.daps.dla.mil/
sndl.aspx.
    Requests must be signed and include full name of applicant or name 
of resident, house number, and year(s) of occupancy.''

Record source categories:
    Delete entry and replace with ``Individual; DD Form 1746 
(Application for Assignment to Housing); Military Orders; Emergency 
Data Form; detaching endorsement from prior duty station; military pay 
records.''
* * * * *
NM11101-1

System name:
    DON Family and Bachelor Housing Program.

System location:
    DON housing offices. Official mailing addresses are published in 
the Standard Navy Distribution List that is available at https://
doni.daps.dla.mil/sndl.aspx.

Categories of individuals covered by the system:
    Military/civilian personnel eligible for/interested in occupying 
DON housing and those occupying DON housing (including privatized 
housing).

Categories of records in the system:
    DD Form 1746, Application for Assignment to Housing (application 
contains information such as name, address, rank/rate, Social Security 
Number (SSN), length of service, time remaining on active duty, date of 
rank, etc.; dependency data, e.g., total number in family, spouse, age 
and sex of dependents, etc.; and other pertinent housing information, 
e.g., last assignment, months involuntarily separated, special health 
problems, etc.); orders; emergency data form; detaching endorsement 
from prior duty station; full name.

Authority for maintenance of the system:
    10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, 
Headquarters, Marine Corps; 10 U.S.C. 2831, Military Family Housing 
Management Account; DoD 4165.63-M, DoD Housing Management; and E.O. 
9397 (SSN).

Purpose(s):
    To determine an individual's eligibility for Navy or Marine Corps 
housing (including privatized housing) and notification for subsequent 
assignment to housing or granting a waiver to allow occupancy of 
private housing.
    To determine priority and list individual's name on appropriate 
housing waiting list.
    To oversee housing occupancy once assigned.
    To provide housing information to DON or other military components 
and government agencies.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To private partners who operate privatized Navy or Marine Corps 
housing for management and operational purposes.
    To police and fire departments for accident, health and safety, and 
other investigative activities.
    To child protective services during their investigation into 
possible child abuse.
    To adoption agencies who seek information on housing status, 
problems, etc., for use in qualifying a couple to adopt.
    To provide demographic data to the public school system to help 
determine military impact on school population.
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    File folders and centrally maintained networked database.

Retrievability:
    Name of applicant; name of resident; and house number of resident.

Safeguards:
    Access to files is limited to personnel requiring access in the 
performance of their official duties. Records are maintained in a 
secure building on a secure military base, encrypted, maintained behind 
a firewall, and password protected. Private partners maintain 
comparable security protections.

Retention and disposal:
    Paper files are retained for up to three years after termination of 
housing occupancy and then destroyed. Electronic files are maintained 
until no longer required and then destroyed.

System manager(s) and address:
    Policy Official: Commander, Navy Installations Command, Director of 
Housing, Suite 300, 2713 Mitscher Road, SW., Anacostia Annex, 
Washington, DC 20373-5802.

Record Holder:
    Housing Offices at the station/base in question. Official station/
base mailing addresses are published in the Standard Navy Distribution 
List that is available at https://doni.daps.dla.mil/sndl.aspx.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Housing Office at the station/base where they applied for 
housing. Official station/base mailing addresses are published in the 
Standard Navy Distribution List that is available at https://
doni.daps.dla.mil/sndl.aspx.
    Requests must be signed and include full name of applicant or name 
of resident, house number, and year(s) of occupancy.

[[Page 17336]]

Record access procedures:
    Individuals seeking access to records about themselves should 
address written inquiries to the Housing Office at the station/base 
where they applied for housing. Official station/base mailing addresses 
are published in the Standard Navy Distribution List that is available 
at https://doni.daps.dla.mil/sndl.aspx.
    Requests must be signed and include full name of applicant or name 
of resident, house number, and year(s) of occupancy.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5, 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Individual; DD Form 1746 (Application for Assignment to Housing); 
Military Orders; Emergency Data Form; detaching endorsement from prior 
duty station; military pay records.

Exemptions claimed for the system:
    None.

[FR Doc. E8-6635 Filed 3-31-08; 8:45 am]
BILLING CODE 5001-06-P