Privacy Act of 1974; Publication of Notice of Proposed New Systems of Records and Amendment of Systems To Add New System Managers, 16852-16855 [E8-6619]

Download as PDF 16852 Federal Register / Vol. 73, No. 62 / Monday, March 31, 2008 / Notices mmaher on PROD1PC76 with NOTICES All filings with the Commission must include on the first page, the project name (French Meadows Transmission Line Project) and number (P–2479–010), and bear the heading ‘‘Comments on Pre-Application Document,’’ ‘‘Study Requests,’’ ‘‘Comments on Scoping Document 1,’’ ‘‘Request for Cooperating Agency Status,’’ or ‘‘Communications to and from Commission Staff.’’ Any individual or entity interested in submitting study requests, commenting on the PAD or SD1, and any agency requesting cooperating status must do so by April 11, 2008. Comments on the PAD and SD1, study requests, requests for cooperating agency status, and other permissible forms of communications with the Commission may be filed electronically via the Internet in lieu of paper. The Commission strongly encourages electronic filings. See 18 CFR 385.2001(a)(1)(iii) and the instructions on the Commission’s Web site (https:// www.ferc.gov) under the ‘‘e-filing’’ link. p. Our intent is to prepare an Environmental Impact Statement for which the below meetings satisfied the NEPA scoping requirements. Scoping Meetings Because of the interconnection between the French Meadows Transmission Line Project and PCWA’s Middle Fork American Project, the scoping meetings for these projects were held concurrently on March 4, 2008, at the Auburn Recreation District-Canyon View Community Center. Commission staff held two scoping meetings; one daytime meeting focused on resource agency, Indian tribes, and nongovernmental organization concerns, and one evening meeting focused primarily on receiving input from the public. We invited all interested individuals, organizations, and agencies to attend one or both of the meetings, and to assist staff in identifying particular study needs, as well as the scope of environmental issues to be addressed in the environmental document. The meetings were recorded by a stenographer and became part of the formal record of the Commission proceeding on the projects. Transcripts from these meetings may be viewed on the Web at https://www.ferc.gov, using the ‘‘eLibrary’’ link. Follow the directions for accessing information in paragraph (n). SD1, which outlines the subject areas to be addressed in the environmental document, was mailed to the individuals and entities on the Commission’s mailing list. Copies of SD1 were available at the scoping meetings, and may be viewed on the VerDate Aug<31>2005 18:00 Mar 28, 2008 Jkt 214001 Web at https://www.ferc.gov, using the ‘‘eLibrary’’ link. Follow the directions for accessing information in paragraph (n). Based on all oral and written comments, a Scoping Document 2 (SD2) may be issued. SD2 may include a revised process plan and schedule, as well as a list of issues, identified through the scoping process. Site Visit Typically, a site visit is held together with the scoping meeting. However, because most of the project sites were not be accessible in early March, the licensees (PCWA and PG&E) and Commission staff will visit the project sites on Wednesday, June 25, 2008, starting at 8 a.m. All participants should meet at Auburn Recreation District Canyon View Community Center, located at 471 Maidu Drive, Auburn, California. PCWA and PG&E will provide transportation for participants. Anyone interested in attending the site visit should contact Mr. Forrest Sullivan of PG&E at 916–386–5580 by June 11, 2008. Depending on interest, a second day (Thursday, June 26, 2008) of site visits may be added to the schedule. Should this be the case, a notice will be issued in June stating as such. Kimberly D. Bose, Secretary. [FR Doc. E8–6534 Filed 3–28–08; 8:45 am] BILLING CODE 6717–01–P EQUAL EMPLOYMENT OPPORTUNITY COMMISSION Privacy Act of 1974; Publication of Notice of Proposed New Systems of Records and Amendment of Systems To Add New System Managers Equal Employment Opportunity Commission. ACTION: Notice; Publication of Notice of Proposed New Systems of Records and Amendment of System of Records. AGENCY: SUMMARY: This notice proposes two new systems of records, and amends an existing system of records. The changes implement EEOC’s personal identification verification (PIV) card system, and establish a system for EEOC emergency management files. DATES: The changes to the existing systems of records and the proposed new systems of records will become effective, without further notice, on May 30, 2008 unless comments dictate otherwise. ADDRESSES: Written comments should be submitted to Stephen Llewellyn, Executive Officer, Equal Employment PO 00000 Frm 00017 Fmt 4703 Sfmt 4703 Opportunity Commission, 1801 L Street, NW., Washington, DC 20507. As a convenience to commentators, the Executive Secretariat will accept comments transmitted by facsimile (‘‘FAX’’) machine. The telephone number of the FAX receiver is (202) 663–4114. (This is not a toll-free number.) Only comments of six or fewer pages will be accepted via FAX transmittal. This limitation is necessary to assure access to the equipment. Receipt of FAX transmittals will not be acknowledged, except that the sender may request confirmation of receipt by calling the Executive Secretariat staff at (202) 663–4070 (voice) or (202) 663– 4074 (TTD). (These are not toll-free telephone numbers.) You may also submit comments and attachments electronically at https:// www.regulations.gov, which is the Federal eRulemaking Portal. Copies of comments submitted by the public will be available to review at the Commission’s library, Room 6502, 1801 L Street, NW., Washington, DC 20507 between the hours of 9:30 a.m. and 5 p.m. or can be reviewed at https:// www.regulations.gov. FOR FURTHER INFORMATION CONTACT: Thomas J. Schlageter, Assistant Legal Counsel, or Kathleen Oram, Senior Attorney, at (202) 663–4640 (voice) or (202) 663–7026 (TTY). Copies of this notice are also available in the following alternate formats: large print, braille, audiotape and electronic file on computer disk. Requests for this notice in an alternative format should be made to EEOC’s Publication Center at 1–800– 669–3362 (voice) or 1–800–800–3302 (TTY). SUPPLEMENTARY INFORMATION: The Equal Employment Opportunity Commission published all of its systems of records subject to the Privacy Act in a Federal Register notice dated July 30, 2002 (67 FR 49338). The Commission amended three of those systems and added two new systems of records in a Federal Register notice published on April 26, 2006 (71 FR 24704). The Commission now proposes to amend one existing system of records and add two new systems of records. Specifically, it proposes to amend its system of records covering its employee identification card records (EEOC–13, Employee Identification Cards), and to add a new system of records covering background investigation records and decisions regarding suitability, eligibility and fitness for service of EEOC employees and applicants (EEOC–22, EEOC Personnel Security Files). The changes to EEOC–13 and proposed new EEOC– 22 implement the requirements of E:\FR\FM\31MRN1.SGM 31MRN1 Federal Register / Vol. 73, No. 62 / Monday, March 31, 2008 / Notices Homeland Security Presidential Directive 12 (HSPD 12), including the personal identification verification (PIV) cards. The Commission also proposes a new system of records to cover emergency management files (EEOC–21, Emergency Management Records). This system will allow EEOC to maintain EEOC employee and contractor emergency notification rosters and files, emergency contact information, and continuity of operations program files. This information would be used by EEOC officials to contact employees, contractors and others in case of an emergency or other event that may require the assistance of those employees or contractors. The proposed routine uses for the amended systems of records, EEOC–13, and the two proposed new systems of records, EEOC–21 and EEOC–22, meet the compatibility requirement of the Privacy Act, 5 U.S.C. 552a(a)(7). The proposed new routine uses will permit disclosures of records that are compatible with the purposes for which the information is being collected in each system. We anticipate that any disclosure pursuant to these routine uses will not result in any unwarranted adverse effects on personal privacy. For the Commission. Naomi C. Earp, Chair. Accordingly, it is proposed that: 1. EEOC–13, Employee Identification Cards, most recently published at 67 FR 49338, 49339 (July 30, 2002), is amended as set forth below: EEOC–13 Employee Identification Cards. SYSTEM LOCATION: Central Services Division, Office of the Chief Financial Officer, EEOC, 1801 L Street, NW., Washington, DC 20507, and each of the field offices in Appendix A. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: mmaher on PROD1PC76 with NOTICES Records maintained on individuals issued identification cards, including Personal Identification Verification (PIV) cards, by EEOC include the following information: full name; signature; social security number; date of birth; photograph; fingerprints; hair color; eye color; height; weight; office of assignment; telephone number; copy of background investigation form; card issue and expiration dates; personal identification number; results of background investigation; PIV request form; PIV registrar approval signature; PIV card serial number; and a list of all persons who possess current identification cards. In addition, for office locations permitting access by proximity cards, numbered proximity cards and a list of all persons with their assigned proximity card numbers, all doors controlled by the proximity cards and all persons permitted access to each door. AUTHORITY FOR MAINTENANCE OF SYSTEM: 44 U.S.C. 3101; 41 CFR 101–20.3; 5 U.S.C. 301; Federal Information Security Act (Pub. L. 104–106, 5113); Electronic Government Act (Pub. L. 104–347, 203); Homeland Security Presidential Directive (HSPD) 12, Policy for Common Identification Standard for Federal Employees and Contractors, August 27, 2004. PURPOSE: These records are maintained for the purpose of ensuring that EEOC offices and information systems are secure and that only authorized individuals have access to those offices and systems. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: SYSTEM NAME: Current EEOC employees, and other individuals who require regular, ongoing access to EEOC facilities or information technology systems, including, but not limited to, federal employees, contractors, interns, volunteers, and individuals formerly in any of these positions. This system does not apply to occasional visitors or shortterm guests to whom EEOC will issue temporary identification cards. VerDate Aug<31>2005 CATEGORIES OF RECORDS IN THE SYSTEM: 18:00 Mar 28, 2008 Jkt 214001 These records and information from these records may be used: a. To provide information to a congressional office from the record of an individual in response to an inquiry from that congressional office made at the request of that individual. b. To disclose to other government agencies and to the public whether an individual is a current employee of the EEOC. c. To disclose information to another federal agency, to a court, or to a party in litigation before a court or in an administrative proceeding being conducted by a federal agency when the government is a party to the judicial or administrative proceeding. d. To disclose pertinent information to the appropriate federal, state, or local agency responsible for investigating, prosecuting, enforcing or implementing PO 00000 Frm 00018 Fmt 4703 Sfmt 4703 16853 a statute, rule, regulation or order, where EEOC becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation. e. To disclose information to agency contractors who have been engaged to assist the agency in the performance of a contract or other activity related to this system of records and who need to have access to the records in order to perform their activity. f. To notify another federal agency when, or verify whether, a PIV card is no longer valid. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: These records are maintained in paper files and in electronic media. RETRIEVABILITY: Records are retrieved by name, social security number, other ID number, PIV card serial number, photograph, or fingerprint. SAFEGUARDS: Records are maintained and stored in file cabinets in a secured area to which only authorized personnel have access. Access to computerized records is limited, through use of access codes and entry logs, to those whose official duties require access. RETENTION AND DISPOSAL: Records are destroyed not later than five years after the separation or transfer of the employee. In accordance with HSPD–12, PIV cards are deactivated within 18 hours of cardholder separation, loss of card, or expiration. The information on PIV cards is maintained in accordance with General Records Schedule 11, Item 4. PIV cards are destroyed by cross-cut shredding no later than 90 days after deactivation. SYSTEM MANAGER AND ADDRESS: Director, Central Services Division, Office of Chief Financial Officer, EEOC, 1801 L Street, NW., Washington, DC 20507, and the Directors of the field offices listed in Appendix A. NOTIFICATION PROCEDURES: Inquiries concerning this system of records should be addressed to the system manager. It is necessary to provide the following information: (1) Name; (2) date of birth; (3) social security number; and (4) mailing address to which response is to be sent. RECORD ACCESS PROCEDURES: Same as above. E:\FR\FM\31MRN1.SGM 31MRN1 16854 Federal Register / Vol. 73, No. 62 / Monday, March 31, 2008 / Notices CONTESTING RECORD PROCEDURES: urgent assistance or attention during an emergency. Same as above. RECORD SOURCE CATEGORIES: Information contained in this system is obtained from the employee, or contractor; other federal agencies; contract employer; or former employer. 2. EEOC–21, Emergency Management Records, is added as set forth below: EEOC–21 SYSTEM NAME: Emergency Management Records. SYSTEM LOCATION: Headquarters, District, Field, Area and Local Offices may maintain emergency contact files. The Office of Human Resources maintains emergency management and continuity of operations (COOP) files. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: EEOC employees, contractors and other governmental and nongovernmental persons essential to carrying out emergency activities. CATEGORIES OF RECORDS IN THE SYSTEM: The records, composed of emergency notification rosters and files, emergency contact information, and COOP files, may contain the following personal information: name; office, cellular and home telephone numbers; home address; email address; primary contact name, relationship, address, cellular, work and home telephone numbers; alternate contact’s name, relationship, address, cellular, work and home telephone numbers. Each office may collect a different set of information. System records may include special needs information such as medical, mobility, and transportation requirements for individuals. Additional information may include official titles and emergency assignments. RECORD ACCESS PROCEDURES: ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: CONTESTING RECORD PROCEDURES: These records and information in these records may be used: a. To disclose pertinent information to the appropriate federal, state, or local agency responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, or order, where EEOC becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation. b. To disclose information to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of the individual. c. To disclose information to an expert, consultant or contractor in the performance of a federal government duty involving EEOC emergency management. d. To disclose information about an individual during an emergency in order to locate or contact that individual. RECORD SOURCE CATEGORIES: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: These records are maintained in paper files and in electronic media. RETRIEVABILITY: Records are retrieved by name, organization, or location. SAFEGUARDS: Records are maintained and stored in file cabinets in a secured area to which only authorized personnel have access. Access to electronic records is limited through use of passwords, access codes and entry logs to those whose official duties require access. RETENTION AND DISPOSAL: 5 U.S.C. 301; 44 U.S.C. 3101; Executive Order 12565, Assignment of Emergency Preparedness Responsibilities, (Nov. 18, 1989); Presidential Decision Directive 67, Ensuring Constitutional Government and Continuity of Government Operations. Records are destroyed one year after termination of employment relationship or contract termination. PURPOSE: mmaher on PROD1PC76 with NOTICES AUTHORITY FOR MAINTENANCE OF THE SYSTEM: NOTIFICATION PROCEDURES: To maintain current information on EEOC employees and other persons covered by this system to allow persons with emergency management responsibilities to notify or contact them about conditions that require their Inquiries concerning this system of records should be made to the system manager. It is necessary to provide the name of the individual and the mailing address to which the response should be sent. VerDate Aug<31>2005 18:00 Mar 28, 2008 Jkt 214001 SYSTEM MANAGER(S) AND ADDRESS: Headquarters, District, Field, Area and Local Office Directors. Addresses listed in Appendix A. PO 00000 Frm 00019 Fmt 4703 Sfmt 4703 Same as above. Same as above. Information in this system is obtained from the individuals themselves, their supervisors or office. 3. EEOC–22, EEOC Personnel Security Files, is added as set forth below: EEOC–22 SYSTEM NAME: EEOC Personnel Security Files. SYSTEM LOCATION: Office of Human Resources, 1801 L Street, NW., Washington, DC 20507. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: EEOC employees, applicants, former employees, and contractors. CATEGORIES OF RECORDS IN THE SYSTEM: Name, former names, birth date, birth place, social security number, home address, telephone numbers, employment history, residential history, education and degrees earned, names of associates and references and their contact information, citizenship, names of relatives, citizenship of relatives, names of relatives who work for the federal government, criminal history, drug use, financial information, fingerprints, summary report of investigation, results of suitability decisions, requests for appeal, witness statements, investigator’s notes, tax return information, credit reports, security violations (including circumstances of violation and agency action taken). AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 3101; 5 CFR Parts 732, and 736; Executive Orders 10450, 10865, 12333, and 12356; and Homeland Security Presidential Directive 12 (HSPD 12), Policy for a Common Identification Standard for Federal Employees and Contractors, August 27, 2004. PURPOSE: The records in this system are used to document and support decisions regarding the suitability, eligibility, and fitness for service of applicants for EEOC employment and contract positions, including interns, or volunteers to the extent their duties require access to federal facilities, information, systems, or applications. The records may be used to document security violations and supervisory actions taken. E:\FR\FM\31MRN1.SGM 31MRN1 Federal Register / Vol. 73, No. 62 / Monday, March 31, 2008 / Notices ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: a. To provide information to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of the individual. b. Except as noted on Standard Forms 85, 85P, and 86, to disclose pertinent information to the appropriate federal, state, or local agency responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, or order, where EEOC becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation. c. To disclose information to another federal agency, to a court, or to a party in litigation before a court or in an administrative proceeding being conducted by a federal agency when the government is a party to the judicial or administrative proceeding. d. To disclose information to any source or potential source from which information is requested in the course of an investigation concerning the retention of an employee or other personnel action (other than hiring), to the extent necessary to identify the individual, inform the source of the nature and purpose of the investigation, and to identify the type of information requested. e. To disclose information to employees of contractors who have been engaged by EEOC to perform an activity related to suitability, eligibility, and fitness for service of EEOC applicants and employees. POLICIES AND PRACTICE FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: These records are maintained in paper files and in electronic media. RETRIEVABILITY: Background investigation files are retrieved by name, social security number, or fingerprint. SYSTEM MANAGER AND ADDRESS: Office of Human Resources, EEOC, 1801 L Street, NW., Washington, DC 20507. NOTIFICATION PROCEDURE: Inquiries concerning this system of records should be addressed to the system manager. It is necessary to provide the following information: (1) Name; (2) date of birth; (3) social security number; and (4) mailing address to which response is to be sent. RECORDS ACCESS PROCEDURES: Same as above. CONTESTING RECORD PROCEDURES: Same as above. RECORD SOURCE CATEGORIES: Information is obtained from a variety of sources, including the employee, contractor or applicant via use of the SF–85, SF–85P, or SF–86 and personal interviews; employers’ and former employers’ records; FBI criminal history records and other databases; financial institutions and credit reports; interviews of witnesses, such as neighbors, friends, co-workers, business associates, teachers, landlords, or family members; tax records; and other public records. Security violation information is obtained from a variety of sources, such as guard reports, security inspections, witnesses, supervisor’s reports, audit reports. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE PRIVACY ACT: Upon publication of a final rule in the Federal Register, this system of records will be exempt in accordance with 5 U.S.C. 552a(k)(5) from subsection (c)(3) and (d)(1) of the Privacy Act, but only to the extent that the information identifies witnesses promised confidentiality as a condition of providing information during the course of the background investigation. [FR Doc. E8–6619 Filed 3–28–08; 8:45 am] BILLING CODE 6570–01–P SAFEGUARDS: mmaher on PROD1PC76 with NOTICES Records are maintained and stored in file cabinets in a secured area to which only authorized personnel have access. Access to electronic records is limited through use of passwords, access codes and entry logs to those whose official duties require access. FEDERAL COMMUNICATIONS COMMISSION RETENTION AND DISPOSAL: March 25, 2008. These records are destroyed upon notification of death or not later than five years after separation or transfer of employee to another agency or department. SUMMARY: The Federal Communications Commission, as part of its continuing effort to reduce paperwork burdens, invites the general public and other Federal agencies to take this VerDate Aug<31>2005 18:00 Mar 28, 2008 Jkt 214001 Notice of Public Information Collections Being Reviewed by the Federal Communications Commission; Comments Requested PO 00000 Frm 00020 Fmt 4703 Sfmt 4703 16855 opportunity to comment on the following information collections, as required by the Paperwork Reduction Act (PRA) of 1995, Public Law No. 104– 13. An agency may not conduct or sponsor a collection of information unless it displays a currently valid control number. No person shall be subject to any penalty for failing to comply with a collection of information subject to the PRA that does not display a valid control number. Comments are requested concerning (a) whether the proposed collection of information is necessary for the proper performance of the functions of the Commission, including whether the information shall have practical utility; (b) the accuracy of the Commission’s burden estimate; (c) ways to enhance the quality, utility, and clarity of the information collected; and (d) ways to minimize the burden of the collection of information on the respondents, including the use of automated collection techniques or other forms of information technology. DATES: Written PRA comments should be submitted on or before May 30, 2008. If you anticipate that you will be submitting comments, but find it difficult to do so within the period of time allowed by this notice, you should advise the contact listed below as soon as possible. ADDRESSES: You may submit all PRA comments by e-mail or U.S. Postal mail. To submit your comments by e-mail, send them to PRA@fcc.gov. To send your comments by U.S. Postal mail, mark them to the attention of: Cathy Williams, Federal Communications Commission, Room 1–C823, 445 12th Street, SW., Washington, DC 20554. FOR FURTHER INFORMATION CONTACT: For additional information about the information collections, send an e-mail to PRA@fcc.gov or contact Cathy Williams at 202–418–2918. SUPPLEMENTARY INFORMATION: OMB Control Number: 3060–0419. Title: Sections 76.94, Notification; 76.95, Exceptions; 76.105, Notification; 76.106, Exceptions; 76.107, Exclusivity Contracts; and 76.1609, NonDuplication and Syndicated Exclusivity. Type of Review: Extension of a currently approved collection. Respondents: Business or other forprofit entities. Number of Respondents and Responses: 5,555 respondents; 199,304 responses. Estimated Time per Response: 0.5–2.0 hours. Frequency of Response: Third party disclosure requirement; One time reporting requirement. E:\FR\FM\31MRN1.SGM 31MRN1

Agencies

[Federal Register Volume 73, Number 62 (Monday, March 31, 2008)]
[Notices]
[Pages 16852-16855]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-6619]


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EQUAL EMPLOYMENT OPPORTUNITY COMMISSION


Privacy Act of 1974; Publication of Notice of Proposed New 
Systems of Records and Amendment of Systems To Add New System Managers

AGENCY: Equal Employment Opportunity Commission.

ACTION: Notice; Publication of Notice of Proposed New Systems of 
Records and Amendment of System of Records.

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SUMMARY: This notice proposes two new systems of records, and amends an 
existing system of records. The changes implement EEOC's personal 
identification verification (PIV) card system, and establish a system 
for EEOC emergency management files.

DATES: The changes to the existing systems of records and the proposed 
new systems of records will become effective, without further notice, 
on May 30, 2008 unless comments dictate otherwise.

ADDRESSES: Written comments should be submitted to Stephen Llewellyn, 
Executive Officer, Equal Employment Opportunity Commission, 1801 L 
Street, NW., Washington, DC 20507. As a convenience to commentators, 
the Executive Secretariat will accept comments transmitted by facsimile 
(``FAX'') machine. The telephone number of the FAX receiver is (202) 
663-4114. (This is not a toll-free number.) Only comments of six or 
fewer pages will be accepted via FAX transmittal. This limitation is 
necessary to assure access to the equipment. Receipt of FAX 
transmittals will not be acknowledged, except that the sender may 
request confirmation of receipt by calling the Executive Secretariat 
staff at (202) 663-4070 (voice) or (202) 663-4074 (TTD). (These are not 
toll-free telephone numbers.) You may also submit comments and 
attachments electronically at https://www.regulations.gov, which is the 
Federal eRulemaking Portal. Copies of comments submitted by the public 
will be available to review at the Commission's library, Room 6502, 
1801 L Street, NW., Washington, DC 20507 between the hours of 9:30 a.m. 
and 5 p.m. or can be reviewed at https://www.regulations.gov.

FOR FURTHER INFORMATION CONTACT: Thomas J. Schlageter, Assistant Legal 
Counsel, or Kathleen Oram, Senior Attorney, at (202) 663-4640 (voice) 
or (202) 663-7026 (TTY). Copies of this notice are also available in 
the following alternate formats: large print, braille, audiotape and 
electronic file on computer disk. Requests for this notice in an 
alternative format should be made to EEOC's Publication Center at 1-
800-669-3362 (voice) or 1-800-800-3302 (TTY).

SUPPLEMENTARY INFORMATION: The Equal Employment Opportunity Commission 
published all of its systems of records subject to the Privacy Act in a 
Federal Register notice dated July 30, 2002 (67 FR 49338). The 
Commission amended three of those systems and added two new systems of 
records in a Federal Register notice published on April 26, 2006 (71 FR 
24704). The Commission now proposes to amend one existing system of 
records and add two new systems of records. Specifically, it proposes 
to amend its system of records covering its employee identification 
card records (EEOC-13, Employee Identification Cards), and to add a new 
system of records covering background investigation records and 
decisions regarding suitability, eligibility and fitness for service of 
EEOC employees and applicants (EEOC-22, EEOC Personnel Security Files). 
The changes to EEOC-13 and proposed new EEOC-22 implement the 
requirements of

[[Page 16853]]

Homeland Security Presidential Directive 12 (HSPD 12), including the 
personal identification verification (PIV) cards.
    The Commission also proposes a new system of records to cover 
emergency management files (EEOC-21, Emergency Management Records). 
This system will allow EEOC to maintain EEOC employee and contractor 
emergency notification rosters and files, emergency contact 
information, and continuity of operations program files. This 
information would be used by EEOC officials to contact employees, 
contractors and others in case of an emergency or other event that may 
require the assistance of those employees or contractors.
    The proposed routine uses for the amended systems of records, EEOC-
13, and the two proposed new systems of records, EEOC-21 and EEOC-22, 
meet the compatibility requirement of the Privacy Act, 5 U.S.C. 
552a(a)(7). The proposed new routine uses will permit disclosures of 
records that are compatible with the purposes for which the information 
is being collected in each system. We anticipate that any disclosure 
pursuant to these routine uses will not result in any unwarranted 
adverse effects on personal privacy.

    For the Commission.
Naomi C. Earp,
Chair.
    Accordingly, it is proposed that:
    1. EEOC-13, Employee Identification Cards, most recently published 
at 67 FR 49338, 49339 (July 30, 2002), is amended as set forth below:
EEOC-13

SYSTEM NAME:
    Employee Identification Cards.

SYSTEM LOCATION:
    Central Services Division, Office of the Chief Financial Officer, 
EEOC, 1801 L Street, NW., Washington, DC 20507, and each of the field 
offices in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current EEOC employees, and other individuals who require regular, 
ongoing access to EEOC facilities or information technology systems, 
including, but not limited to, federal employees, contractors, interns, 
volunteers, and individuals formerly in any of these positions. This 
system does not apply to occasional visitors or short-term guests to 
whom EEOC will issue temporary identification cards.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records maintained on individuals issued identification cards, 
including Personal Identification Verification (PIV) cards, by EEOC 
include the following information: full name; signature; social 
security number; date of birth; photograph; fingerprints; hair color; 
eye color; height; weight; office of assignment; telephone number; copy 
of background investigation form; card issue and expiration dates; 
personal identification number; results of background investigation; 
PIV request form; PIV registrar approval signature; PIV card serial 
number; and a list of all persons who possess current identification 
cards. In addition, for office locations permitting access by proximity 
cards, numbered proximity cards and a list of all persons with their 
assigned proximity card numbers, all doors controlled by the proximity 
cards and all persons permitted access to each door.

AUTHORITY FOR MAINTENANCE OF SYSTEM:
    44 U.S.C. 3101; 41 CFR 101-20.3; 5 U.S.C. 301; Federal Information 
Security Act (Pub. L. 104-106, 5113); Electronic Government Act (Pub. 
L. 104-347, 203); Homeland Security Presidential Directive (HSPD) 12, 
Policy for Common Identification Standard for Federal Employees and 
Contractors, August 27, 2004.

PURPOSE:
    These records are maintained for the purpose of ensuring that EEOC 
offices and information systems are secure and that only authorized 
individuals have access to those offices and systems.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information from these records may be used:
    a. To provide information to a congressional office from the record 
of an individual in response to an inquiry from that congressional 
office made at the request of that individual.
    b. To disclose to other government agencies and to the public 
whether an individual is a current employee of the EEOC.
    c. To disclose information to another federal agency, to a court, 
or to a party in litigation before a court or in an administrative 
proceeding being conducted by a federal agency when the government is a 
party to the judicial or administrative proceeding.
    d. To disclose pertinent information to the appropriate federal, 
state, or local agency responsible for investigating, prosecuting, 
enforcing or implementing a statute, rule, regulation or order, where 
EEOC becomes aware of an indication of a violation or potential 
violation of civil or criminal law or regulation.
    e. To disclose information to agency contractors who have been 
engaged to assist the agency in the performance of a contract or other 
activity related to this system of records and who need to have access 
to the records in order to perform their activity.
    f. To notify another federal agency when, or verify whether, a PIV 
card is no longer valid.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    These records are maintained in paper files and in electronic 
media.

RETRIEVABILITY:
    Records are retrieved by name, social security number, other ID 
number, PIV card serial number, photograph, or fingerprint.

SAFEGUARDS:
    Records are maintained and stored in file cabinets in a secured 
area to which only authorized personnel have access. Access to 
computerized records is limited, through use of access codes and entry 
logs, to those whose official duties require access.

RETENTION AND DISPOSAL:
    Records are destroyed not later than five years after the 
separation or transfer of the employee. In accordance with HSPD-12, PIV 
cards are deactivated within 18 hours of cardholder separation, loss of 
card, or expiration. The information on PIV cards is maintained in 
accordance with General Records Schedule 11, Item 4. PIV cards are 
destroyed by cross-cut shredding no later than 90 days after 
deactivation.

SYSTEM MANAGER AND ADDRESS:
    Director, Central Services Division, Office of Chief Financial 
Officer, EEOC, 1801 L Street, NW., Washington, DC 20507, and the 
Directors of the field offices listed in Appendix A.

NOTIFICATION PROCEDURES:
    Inquiries concerning this system of records should be addressed to 
the system manager. It is necessary to provide the following 
information: (1) Name; (2) date of birth; (3) social security number; 
and (4) mailing address to which response is to be sent.

RECORD ACCESS PROCEDURES:
    Same as above.

[[Page 16854]]

CONTESTING RECORD PROCEDURES:
    Same as above.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from the employee, 
or contractor; other federal agencies; contract employer; or former 
employer.
    2. EEOC-21, Emergency Management Records, is added as set forth 
below:
EEOC-21

SYSTEM NAME:
    Emergency Management Records.

SYSTEM LOCATION:
    Headquarters, District, Field, Area and Local Offices may maintain 
emergency contact files. The Office of Human Resources maintains 
emergency management and continuity of operations (COOP) files.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    EEOC employees, contractors and other governmental and non-
governmental persons essential to carrying out emergency activities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The records, composed of emergency notification rosters and files, 
emergency contact information, and COOP files, may contain the 
following personal information: name; office, cellular and home 
telephone numbers; home address; email address; primary contact name, 
relationship, address, cellular, work and home telephone numbers; 
alternate contact's name, relationship, address, cellular, work and 
home telephone numbers. Each office may collect a different set of 
information. System records may include special needs information such 
as medical, mobility, and transportation requirements for individuals. 
Additional information may include official titles and emergency 
assignments.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 44 U.S.C. 3101; Executive Order 12565, Assignment of 
Emergency Preparedness Responsibilities, (Nov. 18, 1989); Presidential 
Decision Directive 67, Ensuring Constitutional Government and 
Continuity of Government Operations.

PURPOSE:
    To maintain current information on EEOC employees and other persons 
covered by this system to allow persons with emergency management 
responsibilities to notify or contact them about conditions that 
require their urgent assistance or attention during an emergency.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in these records may be used:
    a. To disclose pertinent information to the appropriate federal, 
state, or local agency responsible for investigating, prosecuting, 
enforcing, or implementing a statute, rule, regulation, or order, where 
EEOC becomes aware of an indication of a violation or potential 
violation of civil or criminal law or regulation.
    b. To disclose information to a congressional office from the 
record of an individual in response to an inquiry from the 
congressional office made at the request of the individual.
    c. To disclose information to an expert, consultant or contractor 
in the performance of a federal government duty involving EEOC 
emergency management.
    d. To disclose information about an individual during an emergency 
in order to locate or contact that individual.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    These records are maintained in paper files and in electronic 
media.

RETRIEVABILITY:
    Records are retrieved by name, organization, or location.

SAFEGUARDS:
    Records are maintained and stored in file cabinets in a secured 
area to which only authorized personnel have access. Access to 
electronic records is limited through use of passwords, access codes 
and entry logs to those whose official duties require access.

RETENTION AND DISPOSAL:
    Records are destroyed one year after termination of employment 
relationship or contract termination.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters, District, Field, Area and Local Office Directors. 
Addresses listed in Appendix A.

NOTIFICATION PROCEDURES:
    Inquiries concerning this system of records should be made to the 
system manager. It is necessary to provide the name of the individual 
and the mailing address to which the response should be sent.

RECORD ACCESS PROCEDURES:
    Same as above.

CONTESTING RECORD PROCEDURES:
    Same as above.

RECORD SOURCE CATEGORIES:
    Information in this system is obtained from the individuals 
themselves, their supervisors or office.
    3. EEOC-22, EEOC Personnel Security Files, is added as set forth 
below:
EEOC-22

SYSTEM NAME:
    EEOC Personnel Security Files.

SYSTEM LOCATION:
    Office of Human Resources, 1801 L Street, NW., Washington, DC 
20507.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    EEOC employees, applicants, former employees, and contractors.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, former names, birth date, birth place, social security 
number, home address, telephone numbers, employment history, 
residential history, education and degrees earned, names of associates 
and references and their contact information, citizenship, names of 
relatives, citizenship of relatives, names of relatives who work for 
the federal government, criminal history, drug use, financial 
information, fingerprints, summary report of investigation, results of 
suitability decisions, requests for appeal, witness statements, 
investigator's notes, tax return information, credit reports, security 
violations (including circumstances of violation and agency action 
taken).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 3101; 5 CFR Parts 732, and 736; Executive Orders 10450, 
10865, 12333, and 12356; and Homeland Security Presidential Directive 
12 (HSPD 12), Policy for a Common Identification Standard for Federal 
Employees and Contractors, August 27, 2004.

PURPOSE:
    The records in this system are used to document and support 
decisions regarding the suitability, eligibility, and fitness for 
service of applicants for EEOC employment and contract positions, 
including interns, or volunteers to the extent their duties require 
access to federal facilities, information, systems, or applications. 
The records may be used to document security violations and supervisory 
actions taken.

[[Page 16855]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    a. To provide information to a congressional office from the record 
of an individual in response to an inquiry from the congressional 
office made at the request of the individual.
    b. Except as noted on Standard Forms 85, 85P, and 86, to disclose 
pertinent information to the appropriate federal, state, or local 
agency responsible for investigating, prosecuting, enforcing, or 
implementing a statute, rule, regulation, or order, where EEOC becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation.
    c. To disclose information to another federal agency, to a court, 
or to a party in litigation before a court or in an administrative 
proceeding being conducted by a federal agency when the government is a 
party to the judicial or administrative proceeding.
    d. To disclose information to any source or potential source from 
which information is requested in the course of an investigation 
concerning the retention of an employee or other personnel action 
(other than hiring), to the extent necessary to identify the 
individual, inform the source of the nature and purpose of the 
investigation, and to identify the type of information requested.
    e. To disclose information to employees of contractors who have 
been engaged by EEOC to perform an activity related to suitability, 
eligibility, and fitness for service of EEOC applicants and employees.

POLICIES AND PRACTICE FOR STORING, RETRIEVING, ACCESSING, RETAINING AND 
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    These records are maintained in paper files and in electronic 
media.

RETRIEVABILITY:
    Background investigation files are retrieved by name, social 
security number, or fingerprint.

SAFEGUARDS:
    Records are maintained and stored in file cabinets in a secured 
area to which only authorized personnel have access. Access to 
electronic records is limited through use of passwords, access codes 
and entry logs to those whose official duties require access.

RETENTION AND DISPOSAL:
    These records are destroyed upon notification of death or not later 
than five years after separation or transfer of employee to another 
agency or department.

SYSTEM MANAGER AND ADDRESS:
    Office of Human Resources, EEOC, 1801 L Street, NW., Washington, DC 
20507.

NOTIFICATION PROCEDURE:
    Inquiries concerning this system of records should be addressed to 
the system manager. It is necessary to provide the following 
information: (1) Name; (2) date of birth; (3) social security number; 
and (4) mailing address to which response is to be sent.

RECORDS ACCESS PROCEDURES:
    Same as above.

CONTESTING RECORD PROCEDURES:
    Same as above.

RECORD SOURCE CATEGORIES:
    Information is obtained from a variety of sources, including the 
employee, contractor or applicant via use of the SF-85, SF-85P, or SF-
86 and personal interviews; employers' and former employers' records; 
FBI criminal history records and other databases; financial 
institutions and credit reports; interviews of witnesses, such as 
neighbors, friends, co-workers, business associates, teachers, 
landlords, or family members; tax records; and other public records. 
Security violation information is obtained from a variety of sources, 
such as guard reports, security inspections, witnesses, supervisor's 
reports, audit reports.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE PRIVACY ACT:
    Upon publication of a final rule in the Federal Register, this 
system of records will be exempt in accordance with 5 U.S.C. 552a(k)(5) 
from subsection (c)(3) and (d)(1) of the Privacy Act, but only to the 
extent that the information identifies witnesses promised 
confidentiality as a condition of providing information during the 
course of the background investigation.

 [FR Doc. E8-6619 Filed 3-28-08; 8:45 am]
BILLING CODE 6570-01-P
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