U.S. Marine Corps; Privacy Act of 1974; System of Records, 14234-14237 [E8-5349]
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Federal Register / Vol. 73, No. 52 / Monday, March 17, 2008 / Notices
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DOD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
The ‘DoD Blanket Routine Uses’
published at the beginning of the DFAS
compilation of systems of records
notices apply to this system.
STORAGE:
Records are maintained in electronic
storage media.
RETRIEVABILITY:
By individual’s name and Social
Security Number (SSN).
SAFEGUARDS:
Records are maintained in a
controlled facility. Physical entry is
restricted by the use of locks, guards,
and is accessible only to authorized
personnel. Access to records is limited
to person(s) responsible for servicing the
record in performance of their official
duties and who are properly screened
and cleared for a need-to-know. Access
to computerized data is restricted by
passwords, which are changed
according to agency security policy.
RETENTION AND DISPOSAL:
Records are cutoff at the end of the
fiscal year and destroyed 6 years and 3
months after cutoff. Records are
destroyed by degaussing, shredding or
burning.
SYSTEM MANAGER(S) AND ADDRESS:
Defense Finance and Accounting
Service—Columbus, System
Management Directorate, 3990 East
Broad Street, Building 21, Columbus,
OH 43213–1152.
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NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about them are
contained in this record system should
address written inquiries to the Defense
Finance and Accounting Service,
Freedom of Information/Privacy Act
Program Manager, Corporate
Communications and Legislative
Liaison, 6760 E. Irvington Place, Denver,
CO 80279–8000.
Individuals should furnish full name,
Social Security Number (SSN), current
address, and telephone number.
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Jkt 214001
Individuals seeking access to
information about them contained in
this system should address written
inquiries to Defense Finance and
Accounting Service, Freedom of
Information/Privacy Act Program
Manager, Corporate Communications
and Legislative Liaison, 6760 E.
Irvington Place, Denver, CO 80279–
8000.
Individuals should furnish full name,
Social Security Number (SSN), current
address, and telephone number.
its inventory of record systems subject
to the Privacy Act of 1974 (5 U.S.C.
552a), as amended. The changes to the
system of records are not within the
purview of subsection (r) of the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
which requires the submission of new
or altered systems reports.
Dated: March 10, 2008.
L.M. Bynum,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
Deletions
MMC00005
CONTESTING RECORD PROCEDURES:
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
VerDate Aug<31>2005
RECORD ACCESS PROCEDURES:
The DFAS rules for accessing records,
for contesting contents and appealing
initial agency determinations are
published in DFAS Regulation 5400.11–
R; 32 CFR part 324; or may be obtained
from Defense Finance and Accounting
Service, Freedom of Information/
Privacy Act Program Manager,
Corporate Communications and
Legislative Liaison, 6760 E. Irvington
Place, Denver, CO 80279–8000.
RECORD SOURCE CATEGORIES:
From the individual concerned and
DoD Components.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
SYSTEM NAME:
Insurance Files.
REASON:
The system does not collect any
personal information, only business
information.
[FR Doc. E8–5328 Filed 3–14–08; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
[USN–2008–0014]
U.S. Marine Corps; Privacy Act of
1974; System of Records
[FR Doc. E8–5306 Filed 3–14–08; 8:45 am]
AGENCY:
BILLING CODE 5001–06–P
ACTION:
DEPARTMENT OF DEFENSE
SUMMARY: The U.S. Marine Corps is
proposing to add a new system of
records notice to its existing inventory
of records systems subject to the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended.
United States Marine Corps; Privacy
Act of 1974; System of Records
AGENCY:
United States Marine Corps,
DoD.
Notice to Delete a System of
Records Notices.
ACTION:
SUMMARY: The U.S. Marine Corps is
deleting a system of records notices
from its inventory of records systems
subject to the Privacy Act of 1974, as
amended (5 U.S.C. 552a).
DATES: Effective March 17, 2008.
ADDRESSES: Send comments to
Headquarters, U.S. Marine Corps, FOIA/
PA Section (CMC–ARSE), 2 Navy
Annex, Room 1005, Washington, DC
20380–1775.
FOR FURTHER INFORMATION CONTACT: Ms.
Tracy D. Ross at (703) 614–4008.
SUPPLEMENTARY INFORMATION: The U.S.
Marine Corps’ records systems notices
for records systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as
amended, have been published in the
Federal Register and are available from
the address above.
The U.S. Marine Corps proposes to
delete a system of records notices from
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U.S. Marine Corps, DOD.
Notice to Add a System of
Records.
This proposed action will be
effective without further notice on April
16, 2008 unless comments are received
which result in a contrary
determination.
DATES:
Send comments to
Headquarters, U.S. Marine Corps, FOIA/
PA Section (ARSF), 2 Navy Annex,
Room 3134, Washington, DC 20380–
1775.
ADDRESSES:
Ms.
Tracy Ross at (703) 614–4008.
SUPPLEMENTARY INFORMATION: The U.S.
Marine Corps system of records notices
subject to the Privacy Act of 1974, (5
U.S.C. 552a), as amended, have been
published in the Federal Register and
are available from the address above.
The proposed system report, as
required by 5 U.S.C. 552a(r), of the
Privacy Act of 1974, as amended, was
submitted on March 5, 2008, to the
House Committee on Oversight and
Government Reform, the Senate
FOR FURTHER INFORMATION CONTACT:
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Committee on Homeland Security and
Governmental Affairs, and the Office of
Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I
to OMB Circular No. A–130, ‘Federal
Agency Responsibilities for Maintaining
Records About Individuals,’ dated
February 8, 1996 (February 20, 1996, 61
FR 6427).
Dated: March 11, 2008.
L.M. Bynum,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
M01070–6
SYSTEM NAME:
Marine Corps Official Military
Personnel Files.
SYSTEM LOCATION:
Primary Location: For the Official
Military Personnel File (OMPF) records
of active regular and reserve members,
those members who are on the
Temporary Disability Retired List, and
those members who retired, separated,
died while in service, or with a
remaining military service obligation
after December 31, 1997, or later:
Headquarters, U.S. Marine Corps (Code
MMSB), 2008 Elliot Road, Quantico, VA
22134–5030.
For OMPF records of members who
retired, separated, or died while in
service, prior to 1998: National
Personnel Records Center, Military
Personnel Records, 9700 Page Avenue,
St. Louis, MO 63132–5100.
Secondary Locations: For OQRs/SRBs
records of Marine Corps Inactive Ready
Reserve (IRR) members: Commanding
General, Marine Corps Mobilization
Command, 15303 Andrews Road,
Kansas City, MO 64147–1207.
For OQRs/SRBs records of Marine
Corps officers or enlisted members: The
duty Commanding Officer who has
responsibility for the administration of
the records.
Official mailing addresses are
published in the Standard Navy
Distribution List that is available at
https://doni.daps.dla.mil/sndl.aspx.
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CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Active duty and Corps Inactive Ready
Reserve (IRR) members who are
enlisted, appointed, or commissioned
status; members of the U.S. Marine
Corps who were enlisted, appointed, or
commissioned status and were
separated by discharge, death, or other
termination of military status.
CATEGORIES OF RECORDS IN THE SYSTEM:
Individual’s name, Social Security
Number (SSN), enlistment contract,
Department of Veterans Affairs benefit
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forms, physical evaluation board
proceedings, military occupational
specialty data, statement of service,
qualification record, group life
insurance election, emergency data,
application for appointment,
qualification/evaluation report, oath of
office, medical examination, security
clearance questionnaire, application/
memo for retired pay, application for
correction of military records, field/
application for active duty, transfer or
discharge report/Certificate of Release or
Discharge from Active Duty, active duty
report, voluntary reduction, line of duty
and misconduct determinations,
discharge or separation reviews, police
record checks, consent/declaration of
parent/guardian, Army Reserve Officers
Training Corps supplemental
agreement, award recommendations,
academic reports, line of duty casualty
report, U.S. field medical card,
retirement points, deferment, preinduction processing and
commissioning data, transcripts of
military records, summary sheets review
of conscientious objector, options
election, oath of enlistment, enlistment
extensions, survivor benefit plans,
efficiency reports, records of
proceeding, 10 U.S.C. section 815
appellate actions, determinations of
moral eligibility, waiver of
disqualifications, temporary disability
record, change of name, statements for
enlistment, acknowledgments of service
requirements, retired benefits,
application for review by physical
evaluation and disability boards,
appointments, designations,
evaluations, birth certificates,
citizenship statements and status,
educational constructive credit
transcripts, flight status board reviews,
assignment agreements, limitations/
waivers/election and travel reports,
efficiency appeals, promotion/
reduction/recommendations, approvals/
declinations announcements/
notifications, reconsiderations/
worksheets elections/letters or
memoranda of notification to deferred
officers and promotion passover
notifications, absence without leave and
desertion records, FBI reports, Social
Security Administration
correspondence, miscellaneous
correspondence, documents, military
orders relating to military service
including information pertaining to
dependents, interservice action and in
service details, determinations, reliefs,
component, awards, pay entitlement,
and other military service data,
commendatory and derogatory material,
performance evaluations for E5s and
above, photographs, and other
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documents considered significant to
document a Marine’s military history.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 5041, Headquarters, Marine
Corps; 42 U.S.C. 10606 as implemented
by DoD Instruction 1030.1, Victim and
Witness Assistance Procedures; and
E.O. 9397 (SSN).
PURPOSE(S):
To assist officials and employees of
the U.S. Marine Corps in the
management, supervision, and
administration of Marine Corps
personnel (officer and enlisted), and the
operations of related personnel affairs
and functions.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
To officials and employees of the
National Research Council in
Cooperative Studies of the National
History of Disease, of Prognosis and of
Epidemiology. Each study in which the
records of members and former
members of the Marine Corps service
are used must be approved by the
Deputy Commandant for Manpower and
Reserve Affairs.
To the U.S. Citizenship and
Immigration Services for use in alien
admission and naturalization inquiries.
To officials and employees of the
Coast Guard in the performance of their
official duties relating to screening
members who have expressed a positive
interest in an interservice transfer,
enlistment, appointment, or acceptance.
To Secret Service agents in
connection with matters under the
jurisdiction of that agency upon
presentation of credentials.
To the Office of Personnel
Management for verification of military
service for benefits, leave, or reductionin-force purposes, and to establish Civil
Service employee tenure and leave
accrual rate.
To the Director of Selective Service
System in the performance of official
duties related to registration with the
Selective Service System.
To the Social Security Administration
to obtain or verify Social Security
Numbers or to substantiate applicant’s
credit for social security compensation.
To officials and employees of the
American Red Cross and Navy Relief
Society in the performance of their
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Federal Register / Vol. 73, No. 52 / Monday, March 17, 2008 / Notices
duties. Access will be limited to those
portions of the member’s record
required to effectively assist the
member.
To officials and employees of the
Sergeants at Arms of the U.S. House of
Representatives and the U.S. Senate in
the performance of official duties
related to the verification of Marine
Corps service. Access will be limited to
those portions of the member’s record
required to verify service time, active,
and reserve.
To officials and employees of the
Department of Veterans Affairs,
Department of Health and Human
Services, and Selective Service
Administration in the performance of
their official duties related to eligibility,
notification, and assistance in obtaining
benefits by members and former
members of the Marine Corps.
To officials and employees of the
Department of Veterans Affairs in the
performance of their official duties
relating to approved research projects.
To officials and employees of other
Departments and Agencies of the
Executive Branch of government, upon
request, in performance of their official
duties related to the management,
supervision, and administration of
members and former members of the
Marine Corps.
To Federal agencies, their contractors
and grantees, and to private
organizations, such as the National
Academy of Sciences, for the purposes
of conducting personnel and/or healthrelated research in the interest of the
Federal government and the public.
When not considered mandatory, the
names and other identifying data will be
eliminated from records used for such
research studies.
To officials and employees of NavyMarine Corps Relief Society and the
American Red Cross in the performance
of their duties relating to the assistance
of the members and their dependents
and relatives, or related to assistance
previously furnished such individuals,
without regard to whether the
individual assisted or his/her sponsor
continues to be a member of the Marine
Corps. Access will be limited to those
portions of the member’s record
required to effectively assist the
member.
To duly appointed Family
Ombudsmen and Key Volunteers in the
performance of their duties related to
the assistance of the members and their
families.
To victims and witnesses of a crime
for purposes of providing information
consistent with the Victim and Witness
Assistance Program and the Sexual
Assault Prevention and Response
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Program regarding the investigation and
disposition of an offense. Access will be
limited to information concerning the
processing and final disposition, results
of any criminal or adverse proceeding
(e.g., court-martial, non-judicial
punishment, administrative separation),
with the exception of victims and
witnesses identified as protected
persons on a Military Protective Order,
who may receive a copy of the Military
Protective Order.
Information as to current military
addresses and assignments may be
provided to military banking facilities
who provide banking services overseas
and who are reimbursed by the
Government for certain checking and
loan losses. For personnel separated,
discharged, or retired from the Armed
Forces information as to last known
residential or home of record address
may be provided to the military banking
facility upon certification by a banking
facility officer that the facility has a
returned or dishonored check negotiated
by the individual or the individual has
defaulted on a loan and that if
restitution is not made by the individual
the United States Government will be
liable for the losses the facility may
incur.
To other governmental entities or
private organizations under government
contract to perform random analytical
research into specific aspects of military
personnel management and
administrative procedures.
The DoD ‘Blanket Routine Uses’ set
forth at the beginning of the Marine
Corps compilation of systems of records
notices apply to this system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records in file folders and
electronic storage media.
RETRIEVABILITY:
Individual’s name, Social Security
Number (SSN), and/or service number.
SAFEGUARDS:
Records are maintained in secure,
limited access, or monitored areas.
Physical entry by unauthorized persons
is restricted through the use of locks,
guards, passwords, or other
administrative procedures. Access to
personal information is limited to those
individuals who require the records to
perform their official assigned duties.
RETENTION AND DISPOSAL:
Official Military Personnel File
records are permanent.
Records of Marines who separated,
retired, or whose military service
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obligation expired prior to 1 January
1998 are maintained at the National
Personnel Records Center, 9700 Page
Avenue, St Louis, MO 63132–5100.
The records of Marines with
remaining military service obligation or
contractual obligations after 31
December 1997 are maintained at
Headquarters, U.S. Marine Corps, U.S.
Marine Corps (Code MMSB), 2008 Elliot
Road, Quantico, VA 22134–5030.
Permanent records are transferred to
the National Archives and Records
Administration (NARA) 62 years after
the completion of the service member’s
obligated service.
For Official Military Personnel File
records of Marine Corps members in the
regular or reserve components as of 1
January 1998 or those members who
separated, retired, or died while in
service, in the year 1998 or later are
maintained at the National Personnel
Records Center, Military Personnel
Records Branch, 9700 Page Avenue, St.
Louis, MO 63132–5100.
SYSTEM MANAGER(S) AND ADDRESS:
Commandant of the Marine Corps,
Headquarters, U.S. Marine Corps,
Washington, DC 20380–1775.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
following officials:
Inquiries regarding permanent Official
Military Personnel File records of all
active duty and reserve members,
former members discharged, deceased,
or retired after 31 December 1997
should be addressed to the
Commandant of the Marine Corps (Code
MMSB), Headquarters, U.S. Marine
Corps, 2008 Elliot Road, Quantico, VA
22134–5030.
Inquiries regarding field Service
Record Books/Officer Qualification
Records of reserve members serving in
the Individual Ready Reserve should be
addressed to the Commanding General,
Marine Corps Mobilization Command,
15303 Andrews Road, Kansas City, MO
64147–1207.
Inquiries regarding Official Military
Personnel File records of former
members discharged, deceased, or
retired before 1 January 1998 should be
addressed to the Director, National
Personnel Records Center, Military
Personnel Records, 9700 Page Avenue,
St. Louis, MO 63132–5100.
Veterans and relatives of deceased
veterans may obtain information on how
to obtain copies of records from the
NPRC Web site at https://
www.archives.gov/st-louis/militarypersonnel/.
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Federal Register / Vol. 73, No. 52 / Monday, March 17, 2008 / Notices
Inquiries regarding field Service
Record Books/Officer Qualification
Records of current members should be
addressed to the Commanding Officer of
the Marine Corps unit to which they are
attached.
Official mailing addresses are
published in the Standard Navy
Distribution List that is available at
https://doni.daps.dla.mil/sndl.aspx.
Requests should contain the member’s
full name, Social Security Number
(SSN) (and/or enlisted or officer service
number), rank/rate, approximate dates
of service, address, and signature of the
requester. Transfer or Discharge (DD
Form 214), discharge certificate, driver’s
license, or other data sufficient to
ensure that the member is the subject of
the record.
Current members (active and reserve)
and former members may visit any of
the above activities for review of
records. Proof of identification will be
required and may consist of an
individual’s active, reserve, or retired
identification card, Armed Forces
Report of.
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RECORD ACCESS PROCEDURES:
Individuals seeking access to records
about themselves contained in this
system of records should address
written requests to the following
officials:
Inquiries regarding permanent Official
Military Personnel File records of all
active duty and reserve members,
former members discharged, deceased,
or retired after 31 December 1997
should be addressed to the
Commandant of the Marine Corps (Code
MMSB), Headquarters, U.S. Marine
Corps, 2008 Elliot Road, Quantico, VA
22134–5030.
Inquiries regarding field Service
Record Books/Officer Qualification
Records of reserve members serving in
the Individual Ready Reserve should be
addressed to the Commanding General,
Marine Corps Mobilization Command,
15303 Andrews Road, Kansas City, MO
64147–1207.
Inquiries regarding Official Military
Personnel File records of former
members discharged, deceased, or
retired before 1 January 1998 should be
addressed to the Director, National
Personnel Records Center, Military
Personnel Records, 9700 Page Avenue,
St. Louis, MO 63132–5100.
Veterans and relatives of deceased
veterans may obtain information on how
to obtain copies of records from the
National Personnel Records Center Web
site at https://www.archives.gov/st-louis/
military-personnel/.
Inquiries regarding field Service
Record Books/Officer Qualification
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16:19 Mar 14, 2008
Jkt 214001
Records of current members should be
addressed to the Commanding Officer of
the Marine Corps unit to which they are
attached.
Official mailing addresses are
published in the Standard Navy
Distribution List that is available at
https://doni.daps.dla.mil/sndl.aspx.
Requests should contain the member’s
full name, Social Security Number
(SSN) (and/or enlisted or officer service
number), rank/rate, approximate dates
of service, address, and signature of the
requester.
Current members (active and reserve)
and former members may visit any of
the above activities for review of
records. Proof of identification will be
required and may consist of an
individual’s active, reserve, or retired
identification card, Armed Forces
Report of Transfer or Discharge (DD
Form 214), discharge certificate, driver’s
license, or other data sufficient to
ensure that the member is the subject of
the record.
CONTESTING RECORD PROCEDURES:
The USMC rules for contesting
contents and appealing initial agency
determinations are published in
Secretary of the Navy Instruction
5211.5; Marine Corps Order P5211.2; 32
CFR part 701; or may be obtained from
the system manager.
RECORD SOURCE CATEGORIES:
Staff agencies and subdivisions of
Headquarters, U.S. Marine Corps;
Marine Corps commands and
organizations; other agencies of federal,
state, and local government; medical
reports; correspondence from financial
and other commercial enterprises;
correspondence and records of
educational institutions;
correspondence of private citizens
addressed directly to the Marine Corps
or via the U.S. Congress and other
agencies; investigations to determine
suitability for enlistment, security
clearances, and special assignments;
investigations related to disciplinary
proceedings; and the individual of the
record.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E8–5349 Filed 3–14–08; 8:45 am]
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DEPARTMENT OF DEFENSE
Department of the Navy
Notice of Intent To Prepare an
Environmental Impact Statement and
Overseas Environmental Impact
Statement for Navy Training Activities
in the Gulf of Alaska
Department of the Navy, DoD.
Notice.
AGENCY:
ACTION:
SUMMARY: Pursuant to section 102(2)(c)
of the National Environmental Policy
Act of 1969 (NEPA) as implemented by
the Council on Environmental Quality
regulations (40 CFR Parts 1500–1508),
and Executive Order 12114
(Environmental Effects Abroad of Major
Federal Actions), the Department of the
Navy (Navy) announces its intent to
prepare an Environmental Impact
Statement (EIS)/Overseas
Environmental Impact Statement (OEIS)
to evaluate the potential environmental
effects of conducting Navy training in
and around the Gulf of Alaska (GOA),
including participation in large-scale
Joint exercises, to support Fleet training
exercise requirements. The Navy will
invite the U.S. Fish and Wildlife Service
and National Marine Fisheries Service
to be cooperating agencies in
preparation of this EIS/OEIS.
DATES AND ADDRESSES: Three public
scoping meetings will be held to receive
oral and/or written comments on
environmental concerns that should be
addressed in the EIS/OEIS. Each of the
three scoping meetings will consist of
an informal, open house session with
information stations staffed by Navy
representatives. The public scoping
meetings will be held at the following
dates, times, and locations:
1. Tuesday, April 1, 2008, 6 p.m. to
9 p.m., at Kodiak Best Western, 236 W.
Rezanof Drive, Kodiak, AK 99615,
2. Wednesday, April 2, 2008, 6 p.m.
to 9 p.m., at Kincaid Outdoor Center,
North Assembly Room, 9401 W.
Raspberry Road, Anchorage, AK 99502,
3. Thursday, April 3, 2008, 6 p.m. to
9 p.m., at Mt. Eccles Elementary School,
200 Adams Street, Cordova, AK 99574.
Details of the meeting locations and
times will be announced in local
newspapers. Additional information
concerning meeting times will be
available on the EIS/OEIS Web page
located at: https://
www.GulfofAlaskaNavyEIS.com.
FOR FURTHER INFORMATION CONTACT: Mrs.
Amy Burt, Naval Facilities Engineering
Command, Northwest, 1101 Tautog
Circle Suite 203, Silverdale, Washington
98315–1101, Attn: GOA Navy Training
Activities EIS/OEIS Project Manager,
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]]>Agencies
[Federal Register Volume 73, Number 52 (Monday, March 17, 2008)]
[Notices]
[Pages 14234-14237]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-5349]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
[USN-2008-0014]
U.S. Marine Corps; Privacy Act of 1974; System of Records
AGENCY: U.S. Marine Corps, DOD.
ACTION: Notice to Add a System of Records.
-----------------------------------------------------------------------
SUMMARY: The U.S. Marine Corps is proposing to add a new system of
records notice to its existing inventory of records systems subject to
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
April 16, 2008 unless comments are received which result in a contrary
determination.
ADDRESSES: Send comments to Headquarters, U.S. Marine Corps, FOIA/PA
Section (ARSF), 2 Navy Annex, Room 3134, Washington, DC 20380-1775.
FOR FURTHER INFORMATION CONTACT: Ms. Tracy Ross at (703) 614-4008.
SUPPLEMENTARY INFORMATION: The U.S. Marine Corps system of records
notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r), of the
Privacy Act of 1974, as amended, was submitted on March 5, 2008, to the
House Committee on Oversight and Government Reform, the Senate
[[Page 14235]]
Committee on Homeland Security and Governmental Affairs, and the Office
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I
to OMB Circular No. A-130, `Federal Agency Responsibilities for
Maintaining Records About Individuals,' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: March 11, 2008.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
M01070-6
System name:
Marine Corps Official Military Personnel Files.
System location:
Primary Location: For the Official Military Personnel File (OMPF)
records of active regular and reserve members, those members who are on
the Temporary Disability Retired List, and those members who retired,
separated, died while in service, or with a remaining military service
obligation after December 31, 1997, or later: Headquarters, U.S. Marine
Corps (Code MMSB), 2008 Elliot Road, Quantico, VA 22134-5030.
For OMPF records of members who retired, separated, or died while
in service, prior to 1998: National Personnel Records Center, Military
Personnel Records, 9700 Page Avenue, St. Louis, MO 63132-5100.
Secondary Locations: For OQRs/SRBs records of Marine Corps Inactive
Ready Reserve (IRR) members: Commanding General, Marine Corps
Mobilization Command, 15303 Andrews Road, Kansas City, MO 64147-1207.
For OQRs/SRBs records of Marine Corps officers or enlisted members:
The duty Commanding Officer who has responsibility for the
administration of the records.
Official mailing addresses are published in the Standard Navy
Distribution List that is available at https://doni.daps.dla.mil/
sndl.aspx.
Categories of individuals covered by the system:
Active duty and Corps Inactive Ready Reserve (IRR) members who are
enlisted, appointed, or commissioned status; members of the U.S. Marine
Corps who were enlisted, appointed, or commissioned status and were
separated by discharge, death, or other termination of military status.
Categories of records in the system:
Individual's name, Social Security Number (SSN), enlistment
contract, Department of Veterans Affairs benefit forms, physical
evaluation board proceedings, military occupational specialty data,
statement of service, qualification record, group life insurance
election, emergency data, application for appointment, qualification/
evaluation report, oath of office, medical examination, security
clearance questionnaire, application/memo for retired pay, application
for correction of military records, field/application for active duty,
transfer or discharge report/Certificate of Release or Discharge from
Active Duty, active duty report, voluntary reduction, line of duty and
misconduct determinations, discharge or separation reviews, police
record checks, consent/declaration of parent/guardian, Army Reserve
Officers Training Corps supplemental agreement, award recommendations,
academic reports, line of duty casualty report, U.S. field medical
card, retirement points, deferment, pre-induction processing and
commissioning data, transcripts of military records, summary sheets
review of conscientious objector, options election, oath of enlistment,
enlistment extensions, survivor benefit plans, efficiency reports,
records of proceeding, 10 U.S.C. section 815 appellate actions,
determinations of moral eligibility, waiver of disqualifications,
temporary disability record, change of name, statements for enlistment,
acknowledgments of service requirements, retired benefits, application
for review by physical evaluation and disability boards, appointments,
designations, evaluations, birth certificates, citizenship statements
and status, educational constructive credit transcripts, flight status
board reviews, assignment agreements, limitations/waivers/election and
travel reports, efficiency appeals, promotion/reduction/
recommendations, approvals/declinations announcements/notifications,
reconsiderations/worksheets elections/letters or memoranda of
notification to deferred officers and promotion passover notifications,
absence without leave and desertion records, FBI reports, Social
Security Administration correspondence, miscellaneous correspondence,
documents, military orders relating to military service including
information pertaining to dependents, interservice action and in
service details, determinations, reliefs, component, awards, pay
entitlement, and other military service data, commendatory and
derogatory material, performance evaluations for E5s and above,
photographs, and other documents considered significant to document a
Marine's military history.
Authority for maintenance of the system:
10 U.S.C. 5041, Headquarters, Marine Corps; 42 U.S.C. 10606 as
implemented by DoD Instruction 1030.1, Victim and Witness Assistance
Procedures; and E.O. 9397 (SSN).
Purpose(s):
To assist officials and employees of the U.S. Marine Corps in the
management, supervision, and administration of Marine Corps personnel
(officer and enlisted), and the operations of related personnel affairs
and functions.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To officials and employees of the National Research Council in
Cooperative Studies of the National History of Disease, of Prognosis
and of Epidemiology. Each study in which the records of members and
former members of the Marine Corps service are used must be approved by
the Deputy Commandant for Manpower and Reserve Affairs.
To the U.S. Citizenship and Immigration Services for use in alien
admission and naturalization inquiries.
To officials and employees of the Coast Guard in the performance of
their official duties relating to screening members who have expressed
a positive interest in an interservice transfer, enlistment,
appointment, or acceptance.
To Secret Service agents in connection with matters under the
jurisdiction of that agency upon presentation of credentials.
To the Office of Personnel Management for verification of military
service for benefits, leave, or reduction-in-force purposes, and to
establish Civil Service employee tenure and leave accrual rate.
To the Director of Selective Service System in the performance of
official duties related to registration with the Selective Service
System.
To the Social Security Administration to obtain or verify Social
Security Numbers or to substantiate applicant's credit for social
security compensation.
To officials and employees of the American Red Cross and Navy
Relief Society in the performance of their
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duties. Access will be limited to those portions of the member's record
required to effectively assist the member.
To officials and employees of the Sergeants at Arms of the U.S.
House of Representatives and the U.S. Senate in the performance of
official duties related to the verification of Marine Corps service.
Access will be limited to those portions of the member's record
required to verify service time, active, and reserve.
To officials and employees of the Department of Veterans Affairs,
Department of Health and Human Services, and Selective Service
Administration in the performance of their official duties related to
eligibility, notification, and assistance in obtaining benefits by
members and former members of the Marine Corps.
To officials and employees of the Department of Veterans Affairs in
the performance of their official duties relating to approved research
projects.
To officials and employees of other Departments and Agencies of the
Executive Branch of government, upon request, in performance of their
official duties related to the management, supervision, and
administration of members and former members of the Marine Corps.
To Federal agencies, their contractors and grantees, and to private
organizations, such as the National Academy of Sciences, for the
purposes of conducting personnel and/or health-related research in the
interest of the Federal government and the public. When not considered
mandatory, the names and other identifying data will be eliminated from
records used for such research studies.
To officials and employees of Navy-Marine Corps Relief Society and
the American Red Cross in the performance of their duties relating to
the assistance of the members and their dependents and relatives, or
related to assistance previously furnished such individuals, without
regard to whether the individual assisted or his/her sponsor continues
to be a member of the Marine Corps. Access will be limited to those
portions of the member's record required to effectively assist the
member.
To duly appointed Family Ombudsmen and Key Volunteers in the
performance of their duties related to the assistance of the members
and their families.
To victims and witnesses of a crime for purposes of providing
information consistent with the Victim and Witness Assistance Program
and the Sexual Assault Prevention and Response Program regarding the
investigation and disposition of an offense. Access will be limited to
information concerning the processing and final disposition, results of
any criminal or adverse proceeding (e.g., court-martial, non-judicial
punishment, administrative separation), with the exception of victims
and witnesses identified as protected persons on a Military Protective
Order, who may receive a copy of the Military Protective Order.
Information as to current military addresses and assignments may be
provided to military banking facilities who provide banking services
overseas and who are reimbursed by the Government for certain checking
and loan losses. For personnel separated, discharged, or retired from
the Armed Forces information as to last known residential or home of
record address may be provided to the military banking facility upon
certification by a banking facility officer that the facility has a
returned or dishonored check negotiated by the individual or the
individual has defaulted on a loan and that if restitution is not made
by the individual the United States Government will be liable for the
losses the facility may incur.
To other governmental entities or private organizations under
government contract to perform random analytical research into specific
aspects of military personnel management and administrative procedures.
The DoD `Blanket Routine Uses' set forth at the beginning of the
Marine Corps compilation of systems of records notices apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and electronic storage media.
Retrievability:
Individual's name, Social Security Number (SSN), and/or service
number.
Safeguards:
Records are maintained in secure, limited access, or monitored
areas. Physical entry by unauthorized persons is restricted through the
use of locks, guards, passwords, or other administrative procedures.
Access to personal information is limited to those individuals who
require the records to perform their official assigned duties.
Retention and disposal:
Official Military Personnel File records are permanent.
Records of Marines who separated, retired, or whose military
service obligation expired prior to 1 January 1998 are maintained at
the National Personnel Records Center, 9700 Page Avenue, St Louis, MO
63132-5100.
The records of Marines with remaining military service obligation
or contractual obligations after 31 December 1997 are maintained at
Headquarters, U.S. Marine Corps, U.S. Marine Corps (Code MMSB), 2008
Elliot Road, Quantico, VA 22134-5030.
Permanent records are transferred to the National Archives and
Records Administration (NARA) 62 years after the completion of the
service member's obligated service.
For Official Military Personnel File records of Marine Corps
members in the regular or reserve components as of 1 January 1998 or
those members who separated, retired, or died while in service, in the
year 1998 or later are maintained at the National Personnel Records
Center, Military Personnel Records Branch, 9700 Page Avenue, St. Louis,
MO 63132-5100.
System manager(s) and address:
Commandant of the Marine Corps, Headquarters, U.S. Marine Corps,
Washington, DC 20380-1775.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the following officials:
Inquiries regarding permanent Official Military Personnel File
records of all active duty and reserve members, former members
discharged, deceased, or retired after 31 December 1997 should be
addressed to the Commandant of the Marine Corps (Code MMSB),
Headquarters, U.S. Marine Corps, 2008 Elliot Road, Quantico, VA 22134-
5030.
Inquiries regarding field Service Record Books/Officer
Qualification Records of reserve members serving in the Individual
Ready Reserve should be addressed to the Commanding General, Marine
Corps Mobilization Command, 15303 Andrews Road, Kansas City, MO 64147-
1207.
Inquiries regarding Official Military Personnel File records of
former members discharged, deceased, or retired before 1 January 1998
should be addressed to the Director, National Personnel Records Center,
Military Personnel Records, 9700 Page Avenue, St. Louis, MO 63132-5100.
Veterans and relatives of deceased veterans may obtain information
on how to obtain copies of records from the NPRC Web site at https://
www.archives.gov/st-louis/military-personnel/.
[[Page 14237]]
Inquiries regarding field Service Record Books/Officer
Qualification Records of current members should be addressed to the
Commanding Officer of the Marine Corps unit to which they are attached.
Official mailing addresses are published in the Standard Navy
Distribution List that is available at https://doni.daps.dla.mil/
sndl.aspx.
Requests should contain the member's full name, Social Security
Number (SSN) (and/or enlisted or officer service number), rank/rate,
approximate dates of service, address, and signature of the requester.
Transfer or Discharge (DD Form 214), discharge certificate, driver's
license, or other data sufficient to ensure that the member is the
subject of the record.
Current members (active and reserve) and former members may visit
any of the above activities for review of records. Proof of
identification will be required and may consist of an individual's
active, reserve, or retired identification card, Armed Forces Report
of.
Record access procedures:
Individuals seeking access to records about themselves contained in
this system of records should address written requests to the following
officials:
Inquiries regarding permanent Official Military Personnel File
records of all active duty and reserve members, former members
discharged, deceased, or retired after 31 December 1997 should be
addressed to the Commandant of the Marine Corps (Code MMSB),
Headquarters, U.S. Marine Corps, 2008 Elliot Road, Quantico, VA 22134-
5030.
Inquiries regarding field Service Record Books/Officer
Qualification Records of reserve members serving in the Individual
Ready Reserve should be addressed to the Commanding General, Marine
Corps Mobilization Command, 15303 Andrews Road, Kansas City, MO 64147-
1207.
Inquiries regarding Official Military Personnel File records of
former members discharged, deceased, or retired before 1 January 1998
should be addressed to the Director, National Personnel Records Center,
Military Personnel Records, 9700 Page Avenue, St. Louis, MO 63132-5100.
Veterans and relatives of deceased veterans may obtain information
on how to obtain copies of records from the National Personnel Records
Center Web site at https://www.archives.gov/st-louis/military-personnel/
index.html.
Inquiries regarding field Service Record Books/Officer
Qualification Records of current members should be addressed to the
Commanding Officer of the Marine Corps unit to which they are attached.
Official mailing addresses are published in the Standard Navy
Distribution List that is available at https://doni.daps.dla.mil/
sndl.aspx.
Requests should contain the member's full name, Social Security
Number (SSN) (and/or enlisted or officer service number), rank/rate,
approximate dates of service, address, and signature of the requester.
Current members (active and reserve) and former members may visit
any of the above activities for review of records. Proof of
identification will be required and may consist of an individual's
active, reserve, or retired identification card, Armed Forces Report of
Transfer or Discharge (DD Form 214), discharge certificate, driver's
license, or other data sufficient to ensure that the member is the
subject of the record.
Contesting record procedures:
The USMC rules for contesting contents and appealing initial agency
determinations are published in Secretary of the Navy Instruction
5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained
from the system manager.
Record source categories:
Staff agencies and subdivisions of Headquarters, U.S. Marine Corps;
Marine Corps commands and organizations; other agencies of federal,
state, and local government; medical reports; correspondence from
financial and other commercial enterprises; correspondence and records
of educational institutions; correspondence of private citizens
addressed directly to the Marine Corps or via the U.S. Congress and
other agencies; investigations to determine suitability for enlistment,
security clearances, and special assignments; investigations related to
disciplinary proceedings; and the individual of the record.
Exemptions claimed for the system:
None.
[FR Doc. E8-5349 Filed 3-14-08; 8:45 am]
BILLING CODE 5001-06-P
