Privacy Act of 1974; Systems of Records, 14233-14234 [E8-5306]

Download as PDF Federal Register / Vol. 73, No. 52 / Monday, March 17, 2008 / Notices POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: Information/Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279– 8000. Individuals should furnish full name, Social Security Number (SSN), current address, and telephone number. STORAGE: Records are maintained in an electronic database. RETRIEVABILITY: By individual’s name. CONTESTING RECORD PROCEDURES: SAFEGUARDS: The system is a Web-based system and it is maintained by a DoD contractor on a contractor owned computer server. The data is protected by dedicated firewalls and web servers that are physically separated from other contractor database servers. The database resides behind a firewall, is not publicly accessible, and a distinct database instance is used for this system. The contractor employs constant proactive monitoring, including port monitoring to identify unauthorized attempts to upload or change information or otherwise cause damage to the system. The server is located in a secured facility with limited access. In accordance with the contract, the contractor is not to remove any of the data from the contracting site, and the contractor must follow the DoD safeguarding policies, and regulations as defined in the contract. The contractor is to ensure confidentiality of all data, and it will be shared with only those individuals who have a need-to-know. Destroy when 5 years old or when superseded or obsolete, whichever is sooner. None. Dated: March 10, 2008. L.M. Bynum, OSD Federal Register Liaison Officer, Department of Defense. T–7300 SYSTEM NAME: Defense Disbursing Analysis Reporting System (DDARS). [FR Doc. E8–5308 Filed 3–14–08; 8:45 am] SYSTEM LOCATION: BILLING CODE 5001–06–P Defense Finance and Accounting Service—Indianapolis, 8899 East 56th Street, Indianapolis, OH 46249–0160. DEPARTMENT OF DEFENSE Office of the Secretary of Defense CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: [DoD–2008–OS–0028] Department of Defense civilian employees. CATEGORIES OF RECORDS IN THE SYSTEM: The Defense Finance and Accounting Service (DFAS) is proposing to add a system of records notice to its inventory of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. DATES: This action will be effective without further notice on April 16, 2008 unless comments are received that would result in a contrary determination. SUMMARY: NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this record system should address written inquiries to the Defense Finance and Accounting Service, Freedom of Information/ Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279–8000. Individuals should furnish full name, Social Security Number (SSN), current address, and telephone number. pwalker on PROD1PC71 with NOTICES EXEMPTIONS CLAIMED FOR THE SYSTEM: Defense Finance and Accounting Service, DOD. ACTION: Notice to Add a New System of Records. DFAS Mentoring and Coaching Program Manager, Learning and Development Division, 8899 E. 56th Street, Indianapolis, IN 46249–0160. RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this record system should address written inquiries to the Defense Finance and Accounting Service, Freedom of Jkt 214001 From the Defense Civilian Personnel Data System (DCPDS) and the individual concerned. AGENCY: SYSTEM MANAGER(S) AND ADDRESS: 16:19 Mar 14, 2008 RECORD SOURCE CATEGORIES: subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on March 5, 2008, to the House Committee on Oversight and Government Reform, the Senate Committee on Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A– 130, ‘Federal Agency Responsibilities for Maintaining Records about Individuals,’ dated December 12, 2000, 65 FR 239. Privacy Act of 1974; Systems of Records RETENTION AND DISPOSAL: VerDate Aug<31>2005 The DFAS rules for accessing records, for contesting contents and appealing initial agency determinations are published in DFAS Regulation 5400.11– R; CFR part 324; or may be obtained from Defense Finance and Accounting Service, Freedom of Information/ Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279–8000. 14233 Send comments to the FOIA/PA Program Manager, Corporate Communications and Legislative Liaison, Defense Finance and Accounting Service, 6760 E. Irvington Place, Denver, CO 80279–8000. FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676–6045. SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service notices for systems of records ADDRESSES: PO 00000 Frm 00033 Fmt 4703 Sfmt 4703 Individual’s name, Social Security Number (SSN), accounting transactions, and travel pay transactions. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301, Departmental Regulations, 31 U.S.C. 3512, Department of Defense Financial Management Regulation (DoDFMR) 7000.14–R Vols. 6A and 6B, and E.O. 9397 (SSN). PURPOSE(S): The Defense Finance and Accounting Service (DFAS) is proposing to establish an Internet based system designed to allow users a single point of entry to view, reconcile, research and report disbursement and accounting data from a centralized repository. The system will track, control and report disbursement and accounting transactions to various DFAS sites. The system, by automated system interface, file feed, and manual input, will validate appropriation data and route the transactions to the designated accounting operations team to be processed into one of several accounting systems. E:\FR\FM\17MRN1.SGM 17MRN1 14234 Federal Register / Vol. 73, No. 52 / Monday, March 17, 2008 / Notices ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The ‘DoD Blanket Routine Uses’ published at the beginning of the DFAS compilation of systems of records notices apply to this system. STORAGE: Records are maintained in electronic storage media. RETRIEVABILITY: By individual’s name and Social Security Number (SSN). SAFEGUARDS: Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Access to records is limited to person(s) responsible for servicing the record in performance of their official duties and who are properly screened and cleared for a need-to-know. Access to computerized data is restricted by passwords, which are changed according to agency security policy. RETENTION AND DISPOSAL: Records are cutoff at the end of the fiscal year and destroyed 6 years and 3 months after cutoff. Records are destroyed by degaussing, shredding or burning. SYSTEM MANAGER(S) AND ADDRESS: Defense Finance and Accounting Service—Columbus, System Management Directorate, 3990 East Broad Street, Building 21, Columbus, OH 43213–1152. pwalker on PROD1PC71 with NOTICES NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about them are contained in this record system should address written inquiries to the Defense Finance and Accounting Service, Freedom of Information/Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279–8000. Individuals should furnish full name, Social Security Number (SSN), current address, and telephone number. 16:19 Mar 14, 2008 Jkt 214001 Individuals seeking access to information about them contained in this system should address written inquiries to Defense Finance and Accounting Service, Freedom of Information/Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279– 8000. Individuals should furnish full name, Social Security Number (SSN), current address, and telephone number. its inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. The changes to the system of records are not within the purview of subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, which requires the submission of new or altered systems reports. Dated: March 10, 2008. L.M. Bynum, Alternate OSD Federal Register Liaison Officer, Department of Defense. Deletions MMC00005 CONTESTING RECORD PROCEDURES: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: VerDate Aug<31>2005 RECORD ACCESS PROCEDURES: The DFAS rules for accessing records, for contesting contents and appealing initial agency determinations are published in DFAS Regulation 5400.11– R; 32 CFR part 324; or may be obtained from Defense Finance and Accounting Service, Freedom of Information/ Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279–8000. RECORD SOURCE CATEGORIES: From the individual concerned and DoD Components. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. SYSTEM NAME: Insurance Files. REASON: The system does not collect any personal information, only business information. [FR Doc. E8–5328 Filed 3–14–08; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE [USN–2008–0014] U.S. Marine Corps; Privacy Act of 1974; System of Records [FR Doc. E8–5306 Filed 3–14–08; 8:45 am] AGENCY: BILLING CODE 5001–06–P ACTION: DEPARTMENT OF DEFENSE SUMMARY: The U.S. Marine Corps is proposing to add a new system of records notice to its existing inventory of records systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. United States Marine Corps; Privacy Act of 1974; System of Records AGENCY: United States Marine Corps, DoD. Notice to Delete a System of Records Notices. ACTION: SUMMARY: The U.S. Marine Corps is deleting a system of records notices from its inventory of records systems subject to the Privacy Act of 1974, as amended (5 U.S.C. 552a). DATES: Effective March 17, 2008. ADDRESSES: Send comments to Headquarters, U.S. Marine Corps, FOIA/ PA Section (CMC–ARSE), 2 Navy Annex, Room 1005, Washington, DC 20380–1775. FOR FURTHER INFORMATION CONTACT: Ms. Tracy D. Ross at (703) 614–4008. SUPPLEMENTARY INFORMATION: The U.S. Marine Corps’ records systems notices for records systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The U.S. Marine Corps proposes to delete a system of records notices from PO 00000 Frm 00034 Fmt 4703 Sfmt 4703 U.S. Marine Corps, DOD. Notice to Add a System of Records. This proposed action will be effective without further notice on April 16, 2008 unless comments are received which result in a contrary determination. DATES: Send comments to Headquarters, U.S. Marine Corps, FOIA/ PA Section (ARSF), 2 Navy Annex, Room 3134, Washington, DC 20380– 1775. ADDRESSES: Ms. Tracy Ross at (703) 614–4008. SUPPLEMENTARY INFORMATION: The U.S. Marine Corps system of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed system report, as required by 5 U.S.C. 552a(r), of the Privacy Act of 1974, as amended, was submitted on March 5, 2008, to the House Committee on Oversight and Government Reform, the Senate FOR FURTHER INFORMATION CONTACT: E:\FR\FM\17MRN1.SGM 17MRN1

Agencies

[Federal Register Volume 73, Number 52 (Monday, March 17, 2008)]
[Notices]
[Pages 14233-14234]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-5306]


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DEPARTMENT OF DEFENSE

Office of the Secretary of Defense

[DoD-2008-OS-0028]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Finance and Accounting Service, DOD.

ACTION: Notice to Add a New System of Records.

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SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing 
to add a system of records notice to its inventory of record systems 
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on April 
16, 2008 unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the FOIA/PA Program Manager, Corporate 
Communications and Legislative Liaison, Defense Finance and Accounting 
Service, 6760 E. Irvington Place, Denver, CO 80279-8000.

FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676-
6045.

SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on March 5, 2008, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, `Federal Agency Responsibilities for Maintaining Records about 
Individuals,' dated December 12, 2000, 65 FR 239.

    Dated: March 10, 2008.
L.M. Bynum,
OSD Federal Register Liaison Officer, Department of Defense.
T-7300

System name:
    Defense Disbursing Analysis Reporting System (DDARS).

System location:
    Defense Finance and Accounting Service--Indianapolis, 8899 East 
56th Street, Indianapolis, OH 46249-0160.

Categories of individuals covered by the system:
    Department of Defense civilian employees.

Categories of records in the system:
    Individual's name, Social Security Number (SSN), accounting 
transactions, and travel pay transactions.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations, 31 U.S.C. 3512, Department 
of Defense Financial Management Regulation (DoDFMR) 7000.14-R Vols. 6A 
and 6B, and E.O. 9397 (SSN).

Purpose(s):
    The Defense Finance and Accounting Service (DFAS) is proposing to 
establish an Internet based system designed to allow users a single 
point of entry to view, reconcile, research and report disbursement and 
accounting data from a centralized repository. The system will track, 
control and report disbursement and accounting transactions to various 
DFAS sites. The system, by automated system interface, file feed, and 
manual input, will validate appropriation data and route the 
transactions to the designated accounting operations team to be 
processed into one of several accounting systems.

[[Page 14234]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DOD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `DoD Blanket Routine Uses' published at the beginning of the 
DFAS compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained in electronic storage media.

Retrievability:
    By individual's name and Social Security Number (SSN).

Safeguards:
    Records are maintained in a controlled facility. Physical entry is 
restricted by the use of locks, guards, and is accessible only to 
authorized personnel. Access to records is limited to person(s) 
responsible for servicing the record in performance of their official 
duties and who are properly screened and cleared for a need-to-know. 
Access to computerized data is restricted by passwords, which are 
changed according to agency security policy.

Retention and disposal:
    Records are cutoff at the end of the fiscal year and destroyed 6 
years and 3 months after cutoff. Records are destroyed by degaussing, 
shredding or burning.

System manager(s) and address:
    Defense Finance and Accounting Service--Columbus, System Management 
Directorate, 3990 East Broad Street, Building 21, Columbus, OH 43213-
1152.

Notification procedure:
    Individuals seeking to determine whether information about them are 
contained in this record system should address written inquiries to the 
Defense Finance and Accounting Service, Freedom of Information/Privacy 
Act Program Manager, Corporate Communications and Legislative Liaison, 
6760 E. Irvington Place, Denver, CO 80279-8000.
    Individuals should furnish full name, Social Security Number (SSN), 
current address, and telephone number.

Record access procedures:
    Individuals seeking access to information about them contained in 
this system should address written inquiries to Defense Finance and 
Accounting Service, Freedom of Information/Privacy Act Program Manager, 
Corporate Communications and Legislative Liaison, 6760 E. Irvington 
Place, Denver, CO 80279-8000.
    Individuals should furnish full name, Social Security Number (SSN), 
current address, and telephone number.

Contesting record procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from Defense 
Finance and Accounting Service, Freedom of Information/Privacy Act 
Program Manager, Corporate Communications and Legislative Liaison, 6760 
E. Irvington Place, Denver, CO 80279-8000.

Record source categories:
    From the individual concerned and DoD Components.

Exemptions claimed for the system:
    None.

[FR Doc. E8-5306 Filed 3-14-08; 8:45 am]
BILLING CODE 5001-06-P