Privacy Act of 1974; Systems of Records, 12146-12147 [E8-4370]

Download as PDF 12146 Federal Register / Vol. 73, No. 45 / Thursday, March 6, 2008 / Notices Social Security Number (SSN), addresses, phone numbers, emergency contacts and employee identification number, etc.’’ * * * * * DEPARTMENT OF DEFENSE Defense Intelligence Agency [DoD–2008–OS–0022] Privacy Act of 1974; Systems of Records RETRIEVABILITY: DoD. Delete entry and replace with ‘‘Name and employee identification number.’’ * * * * * Notice to Amend a System of Records. SYSTEM MANAGER(S) AND ADDRESS: The Defense Intelligence Agency is amending a system of records notice to its existing inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. DATES: This proposed action will be effective without further notice on April 7, 2008 unless comments are received that would result in a contrary determination. LDIA 05–0001 AGENCY: Defense Intelligence Agency, ACTION: SUMMARY: Freedom of Information Office, Defense Intelligence Agency (DAN–1A), 200 MacDill Blvd, Washington, DC 20340–5100. FOR FURTHER INFORMATION CONTACT: Ms. Theresa Lowery at (202) 231–1193. SUPPLEMENTARY INFORMATION: The Defense Intelligence Agency notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The specific changes to the record system being amended are set forth below followed by the notice, as amended, published in its entirety. The proposed amendment is not within the purview of subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires the submission of a new or altered system report. ADDRESSES: Delete entry and replace with ‘‘Defense Intelligence Agency, Directorate of Human Capital, Office for Human Capital Online Services’’. * * * * * SYSTEM NAME: SYSTEM LOCATION: STORAGE: Defense Intelligence Agency, Washington, DC 20340–0001. Current and former military and civilian personnel employed by or temporarily assigned to the DIA; current and former contract personnel; current and former civilian dependents, current and former military dependents ´ assigned to the Defense Attache System; and individuals applying for possible employment. DoD military, civilian, or contractor personnel nominated for security clearance/SCI access by DIA, and other DoD agencies and offices. CATEGORIES OF RECORDS IN THE SYSTEM: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Human Resources Management System (HRMS) (November 25, 2005, 70 FR 71099). The National Security Act of 1947, as amended (50 U.S.C. 401 et seq.), 10 U.S.C. 113, 5 U.S.C. 301, 44 U.S.C. 3102, and E.O. 9397 (SSN). * * * PURPOSE(S): * mstockstill on PROD1PC66 with NOTICES CATEGORIES OF RECORDS IN THE SYSTEM: Delete entry and replace with ‘‘Records include, but are not limited to employment, security, education, training & career development, organizational and administrative information such as employee name, VerDate Aug<31>2005 16:57 Mar 05, 2008 Jkt 214001 Paper and automated records. RETRIEVABILITY: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: SYSTEM NAME: * In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD ‘Blanket Routine Uses’ set forth at the beginning of the Defense Intelligence Agency’s compilation of systems of records notices apply to this system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: LDIA 05–0001 CHANGES: ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Human Resources Management System (HRMS). Records include, but are not limited to employment, security, education, training & career development, organizational and administrative information such as employee name, Social Security Number (SSN), addresses, phone numbers, emergency contacts and employee identification number, etc. Dated: February 29, 2008. L.M. Bynum, Alternate Federal Register Liaison Officer, Department of Defense. production of work force demographics, reports, rosters, statistical analysis, and documentation/studies. To collect employment and related information to perform numerous administrative tasks, to include preparing, submitting, and approving official personnel actions; personnel appraisals; and making decisions on benefits & entitlements. HRMS provides a central, official data source for the PO 00000 Frm 00077 Fmt 4703 Sfmt 4703 Name and employee identification number. SAFEGUARDS: The server hosting HRMS is located in a secure area under employee supervision 24/7. Records are maintained and accessed by authorized personnel via Defense Intelligence Agency’s internal, classified network. These personnel are properly screened, cleared and trained in the protection of privacy information. RETENTION AND DISPOSAL: Disposition pending (until the National Archives and Records Administration has approved retention and disposition of these records, treat as permanent). SYSTEM MANAGER(S) AND ADDRESS: Defense Intelligence Agency, Directorate of Human Capital, Office for Human Capital Online Services. NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Freedom of Information Office, Defense Intelligence Agency (DAN–1A), 200 MacDill Blvd., Washington, DC 20340– 5100. Individuals should provide their full name, current address, telephone number and Social Security Number. RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves, E:\FR\FM\06MRN1.SGM 06MRN1 Federal Register / Vol. 73, No. 45 / Thursday, March 6, 2008 / Notices contained in this system of records, should address written inquiries to the Freedom of Information Office, Defense Intelligence Agency (DAN–1A), 200 MacDill Blvd., Washington, DC 20340– 5100. Individuals should provide their full name, current address, telephone number and Social Security Number. CONTESTING RECORD PROCEDURES: Defense Intelligence Agency’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DIA Regulation 12–12 ‘‘Defense Intelligence Agency Privacy Program’’; 32 CFR part 319—Defense Intelligence Agency Privacy Program; or may be obtained from the system manager. Agency officials, employees, educational institutions, parent Service of individual and immediate supervisor on station, and other Government officials. EXEMPTIONS CLAIMED FOR THE SYSTEM: [FR Doc. E8–4370 Filed 3–5–08; 8:45 am] BILLING CODE 5001–06–P Defense Intelligence Agency [DoD–2008–OS–0023] Privacy Act of 1974; Systems of Records Defense Intelligence Agency, DoD. Notice to Amend a System of Records. ACTION: SUMMARY: The Defense Intelligence Agency is amending a system of records notice to its existing inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. DATES: This proposed action will be effective without further notice on April 7, 2008 unless comments are received that would result in a contrary determination. Freedom of Information Office, Defense Intelligence Agency (DAN–1A), 200 MacDill Blvd, Washington, DC 20340–5100. FOR FURTHER INFORMATION CONTACT: Ms. Theresa Lowery at (202) 231–1193. SUPPLEMENTARY INFORMATION: The Defense Intelligence Agency notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal ADDRESSES: mstockstill on PROD1PC66 with NOTICES CHANGES: Jkt 214001 Delete entry ‘‘Special Program Information System’’ and replace with ‘‘Special Program Information Systems.’’ * * * * * CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: CATEGORIES OF RECORDS IN THE SYSTEM: DEPARTMENT OF DEFENSE 16:57 Mar 05, 2008 LDIA 07–0002 Delete entry ‘‘Defense Intelligence Agency personnel, military personnel, and contractor employees’’ and replace with ‘‘Civilian, military and contract Intelligence Community employees.’’ None. VerDate Aug<31>2005 Dated: February 29, 2008. L.M. Bynum, Alternate Federal Register Liaison Officer, Department of Defense. SYSTEM NAME: RECORD SOURCE CATEGORIES: AGENCY: Register and are available from the address above. The specific changes to the record system being amended are set forth below followed by the notice, as amended, published in its entirety. The proposed amendment is not within the purview of subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires the submission of a new or altered system report. Delete entry ‘‘Individual’s full name, Social Security Number (SSN), employee’s type (civilian, military or contractor), organization name, and type of clearance level’’ and replace with ‘‘Individual’s full name, Social Security Number (SSN), employee’s type (civilian, military or contractor), organization name, type of clearance level, and name of database to which access has been granted.’’ * * * * * PURPOSE(S): Delete entry ‘‘To maintain a database of Defense Intelligence Agency personnel granted access to specific information within the Intelligence Community’’ and replace with ‘‘To maintain a database of Intelligence Community personnel granted access to specific information within the Intelligence Community.’’ * * * * * RETENTION AND DISPOSAL: Delete entry ‘‘Data will be maintained as long as users maintain an active clearance in a DIA Security System. Once their clearance is no longer active, their entry will be removed automatically’’ and replace with ‘‘Data will be maintained as long as users require access to respective databases.’’ PO 00000 Frm 00078 Fmt 4703 Sfmt 4703 12147 SYSTEM MANAGER(S) AND ADDRESS: Delete entry ‘‘Chief, Program Development Branch, Office for Security Operations and Anti-Terrorism, Defense Intelligence Agency, 200 MacDill Blvd., Washington, DC 20340–5100’’ and replace with Directorate for Information Management and Chief Information Officer, Defense Intelligence Agency, 200 MacDill Blvd., Washington, DC 20340–5100.’’ * * * * * RECORD SOURCE CATEGORIES: Delete entry ‘‘By the individuals, from other databases, or from external sources’’ and replace with ‘‘Information provided by individuals requesting access and information derived from other databases to verify eligibility, such as security clearance level.’’ * * * * * LDIA 07–0002 SYSTEM NAME: Special Program Information Systems. SYSTEM LOCATION: Defense Intelligence Agency, 200 MacDill Boulevard, Washington, DC 20340. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Civilian, military and contract Intelligence Community employees. CATEGORIES OF RECORDS IN THE SYSTEM: Individual’s full name, Social Security Number (SSN), employee’s type (civilian, military or contractor), organization name, type of clearance level, and name of database to which access has been granted. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Executive Order 12958, Classified National Security Information; DoD Instruction 5205.07, Special Access Program (SAP) Policy; DoD Instruction 5205.11, Management, Administration, and Oversight of DoD Special Access Programs (SAPs); DoD 5200.1–R, Information Security Program; DIA Manual 56–1, 31 Special Program Management; and E.O. 9397 (SSN). PURPOSE(S): To maintain a database of Intelligence Community personnel granted access to specific information within the Intelligence Community. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records E:\FR\FM\06MRN1.SGM 06MRN1

Agencies

[Federal Register Volume 73, Number 45 (Thursday, March 6, 2008)]
[Notices]
[Pages 12146-12147]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-4370]



[[Page 12146]]

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DEPARTMENT OF DEFENSE

Defense Intelligence Agency

[DoD-2008-OS-0022]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Intelligence Agency, DoD.

ACTION: Notice to Amend a System of Records.

-----------------------------------------------------------------------

SUMMARY: The Defense Intelligence Agency is amending a system of 
records notice to its existing inventory of record systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
April 7, 2008 unless comments are received that would result in a 
contrary determination.

ADDRESSES: Freedom of Information Office, Defense Intelligence Agency 
(DAN-1A), 200 MacDill Blvd, Washington, DC 20340-5100.

FOR FURTHER INFORMATION CONTACT: Ms. Theresa Lowery at (202) 231-1193.

SUPPLEMENTARY INFORMATION: The Defense Intelligence Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: February 29, 2008.
L.M. Bynum,
Alternate Federal Register Liaison Officer, Department of Defense.
LDIA 05-0001

System name:
    Human Resources Management System (HRMS) (November 25, 2005, 70 FR 
71099).

Changes:
* * * * *

Categories of records in the system:
    Delete entry and replace with ``Records include, but are not 
limited to employment, security, education, training & career 
development, organizational and administrative information such as 
employee name, Social Security Number (SSN), addresses, phone numbers, 
emergency contacts and employee identification number, etc.''
* * * * *

Retrievability:
    Delete entry and replace with ``Name and employee identification 
number.''
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Defense Intelligence Agency, 
Directorate of Human Capital, Office for Human Capital Online 
Services''.
* * * * *
LDIA 05-0001

System name:
    Human Resources Management System (HRMS).

System location:
    Defense Intelligence Agency, Washington, DC 20340-0001.

Categories of individuals covered by the system:
    Current and former military and civilian personnel employed by or 
temporarily assigned to the DIA; current and former contract personnel; 
current and former civilian dependents, current and former military 
dependents assigned to the Defense Attach[eacute] System; and 
individuals applying for possible employment.
    DoD military, civilian, or contractor personnel nominated for 
security clearance/SCI access by DIA, and other DoD agencies and 
offices.

Categories of records in the system:
    Records include, but are not limited to employment, security, 
education, training & career development, organizational and 
administrative information such as employee name, Social Security 
Number (SSN), addresses, phone numbers, emergency contacts and employee 
identification number, etc.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 401 et 
seq.), 10 U.S.C. 113, 5 U.S.C. 301, 44 U.S.C. 3102, and E.O. 9397 
(SSN).

Purpose(s):
    To collect employment and related information to perform numerous 
administrative tasks, to include preparing, submitting, and approving 
official personnel actions; personnel appraisals; and making decisions 
on benefits & entitlements. HRMS provides a central, official data 
source for the production of work force demographics, reports, rosters, 
statistical analysis, and documentation/studies.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the Department of Defense 
as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Defense Intelligence Agency's compilation of systems of records notices 
apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and automated records.

Retrievability:
    Name and employee identification number.

Safeguards:
    The server hosting HRMS is located in a secure area under employee 
supervision 24/7. Records are maintained and accessed by authorized 
personnel via Defense Intelligence Agency's internal, classified 
network. These personnel are properly screened, cleared and trained in 
the protection of privacy information.

Retention and disposal:
    Disposition pending (until the National Archives and Records 
Administration has approved retention and disposition of these records, 
treat as permanent).

System manager(s) and address:
    Defense Intelligence Agency, Directorate of Human Capital, Office 
for Human Capital Online Services.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Freedom of Information Office, Defense 
Intelligence Agency (DAN-1A), 200 MacDill Blvd., Washington, DC 20340-
5100.
    Individuals should provide their full name, current address, 
telephone number and Social Security Number.

Record access procedures:
    Individuals seeking access to information about themselves,

[[Page 12147]]

contained in this system of records, should address written inquiries 
to the Freedom of Information Office, Defense Intelligence Agency (DAN-
1A), 200 MacDill Blvd., Washington, DC 20340-5100.
    Individuals should provide their full name, current address, 
telephone number and Social Security Number.

Contesting record procedures:
    Defense Intelligence Agency's rules for accessing records, for 
contesting contents and appealing initial agency determinations are 
published in DIA Regulation 12-12 ``Defense Intelligence Agency Privacy 
Program''; 32 CFR part 319--Defense Intelligence Agency Privacy 
Program; or may be obtained from the system manager.

Record Source Categories:
    Agency officials, employees, educational institutions, parent 
Service of individual and immediate supervisor on station, and other 
Government officials.

Exemptions claimed for the system:
    None.
[FR Doc. E8-4370 Filed 3-5-08; 8:45 am]
BILLING CODE 5001-06-P