Privacy Act of 1974; Systems of Records, 12144-12145 [E8-4365]

Download as PDF 12144 Federal Register / Vol. 73, No. 45 / Thursday, March 6, 2008 / Notices received without change, including any personal identifiers or contact information. To request more information on this proposed information collection or to obtain a copy of the proposal and associated collection instruments, please write to: HQ USAFA/RR, ATTN: Mr. Robert Dyster, 2304 Cadet Drive, Suite 2400, USAF Academy, CO 80840 or call 719–333–8850. Title; Associated Form; and OMB Number: Nomination For Appointment To The United States Military Academy, Naval Academy or Air Force Academy; DD FORM 1870; OMB Control Number 0701–0026. Needs and Uses: DD FM 1870 is used to implement the provisions of Title X, U.S.C. 4342, 6953 and 32 CFR part 901. Members of Congress, the Vice President and Delegates to Congress and Resident Commissioner of Puerto Rico use this form to nominate constituents to the three DoD Academies, West Point, Annapolis and Air Force. Data required is supplied by the prospective nominees to Members of Congress. Eligibility requirements are outlined in AFI 36– 2019, Appointment to the United States Air Force Academy. Affected Public: Applicants to DoD Military Academies. Annual Burden Hours: 2,600. Number of Respondents: 5,200. Responses Per Respondent: 1. Average Burden Per Response: 30 minutes. Frequency: On occasion. SUPPLEMENTARY INFORMATION: FOR FURTHER INFORMATION CONTACT: mstockstill on PROD1PC66 with NOTICES Summary of Information Collection The Department of Defense Form 1870, Nomination for Appointment to the United States Military Academy, Naval Academy and Air Force Academy, is used solely by legal nominating authorities who by Federal law are entitled to make appointments to the three service military academies. The nomination form allows for nominating authorities to select by checking one box as to which academy is being provided with the name of a nomination to be processed. Eligibility information concerning the nominees is information that is also included on the form. The nominating authority identifies himself/herself and must date and sign the form to make it a legally acceptable form. The form includes the three addresses of the service academies in order that the form may be submitted to the proper academy. The form is currently used, full time, by only the United States Military Academy. The United States Air Force Academy uses VerDate Aug<31>2005 16:57 Mar 05, 2008 Jkt 214001 the form only in rare cases totally no more that 100 forms each year. The United States Naval Academy does not use the form. The reason for this is the United States Naval Academy and the United States Air Force Academy now employ an on-line nomination submissions program in lieu of the DD Form 1870. We expect the United States Military Academy will employ the online nomination submissions program beginning in the Fall of CY 2008. Dated: January 14, 2008. Patricia L. Toppings, Alternate OSD Federal Register Liaison Officer, Department of Defense. [FR Doc. E8–4423 Filed 3–5–08; 8:45 am] BILLING CODE 5001–06–P Dated: February 28, 2008. L.M. Bynum, Alternate OSD Federal Register Liaison Officer, Department of Defense. LDIA 0480 SYSTEM NAME: Reserve Training Records (February 22, 1993, 58 FR 10613). REASON: The records contained in this system of records have been migrated into Human Resources Management System (HRMS); another approved DIA SORN (LDIA 05–0001). Records of personnel no longer in the system have been turned over to the NARA. LDIA 0275 DEPARTMENT OF DEFENSE SYSTEM NAME: Defense Intelligence Agency DoD Hotline Referrals (February 22, 1993, 58 FR 10613). Privacy Act of 1974; System of Records REASON: AGENCY: DoD; Defense Intelligence Agency. Notice to Delete Two Systems of Records. ACTION: The Office of the Secretary of Defense is deleting two system of records notices from its existing inventory of records systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. DATES: This proposed action will be effective without further notice on April 7, 2008 unless comments are received which result in a contrary determination. The records contained in this system of records have been migrated into LDIA 0271, Investigations and Complaints (July 19, 2006, 71 FR 41006). [FR Doc. E8–4364 Filed 3–5–08; 8:45 am] BILLING CODE 5001–06–P SUMMARY: Send comments to the Defense Intelligence Agency, Privacy Act Compliance Officer, DAN 1C, 200 McDill Blvd, Washington DC 20340 FOR FURTHER INFORMATION CONTACT: Ms. Theresa Lowery at (202) 231–1193. SUPPLEMENTARY INFORMATION: The Defense Intelligence Agency systems of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The Defense Intelligence Agency proposes to delete two system of records notices from its inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. The proposed deletion is not within the purview of subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires the submission of a new or altered system report. ADDRESSES: PO 00000 Frm 00075 Fmt 4703 Sfmt 4703 DEPARTMENT OF DEFENSE Defense Intelligence Agency [DoD–2008–OS–0021] Privacy Act of 1974; Systems of Records AGENCY: Defense Intelligence Agency, DoD ACTION: Notice To Amend a System of Records SUMMARY: The Defense Intelligence Agency is amending a system of records notice to its existing inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. DATES: This proposed action will be effective without further notice on April 7, 2008, unless comments are received that would result in a contrary determination. Freedom of Information Office, Defense Intelligence Agency (DAN–1A), 200 MacDill Blvd, Washington, DC 20340–5100. FOR FURTHER INFORMATION CONTACT: Ms. Theresa Lowery at (202) 231–1193. SUPPLEMENTARY INFORMATION: The Defense Intelligence Agency notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal ADDRESSES: E:\FR\FM\06MRN1.SGM 06MRN1 Federal Register / Vol. 73, No. 45 / Thursday, March 6, 2008 / Notices Register and are available from the address above. The specific changes to the record system being amended are set forth below followed by the notice, as amended, published in its entirety. The proposed amendment is not within the purview of subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires the submission of a new or altered system report. February 29, 2008. L.M. Bynum, Alternate Federal Register Liaison Officer, Department of Defense. eligibility, such as security clearance level.’’ * * * * * LDIA 07–0002 SYSTEM NAME: Special Program Information Systems SYSTEM LOCATION: Defense Intelligence Agency, 200 MacDill Boulevard, Washington DC 20340. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Civilian, military and contract Intelligence Community employees. LDIA 07–0002 CATEGORIES OF RECORDS IN THE SYSTEM: CHANGES: Individual’s full name, Social Security Number (SSN), employee’s type (civilian, military or contractor), organization name, type of clearance level, and name of database to which access has been granted. SYSTEM NAME: Delete entry and replace with ‘‘Special Program Information Systems.’’ * * * * * AUTHORITY FOR MAINTENANCE OF THE SYSTEM: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Delete entry and replace with ‘‘Civilian, military and contract Intelligence Community employees.’’ CATEGORIES OF RECORDS IN THE SYSTEM: Delete entry and replace with ‘‘Individual’s full name, Social Security Number (SSN), employee’s type (civilian, military or contractor), organization name, type of clearance level, and name of database to which access has been granted.’’ * * * * * PURPOSE(S): Delete entry and replace with ‘‘To maintain a database of Intelligence Community personnel granted access to specific information within the Intelligence Community.’’ * * * * * RETENTION AND DISPOSAL: Delete entry and replace with ‘‘Data will be maintained as long as users require access to respective databases.’’ mstockstill on PROD1PC66 with NOTICES SYSTEM MANAGER(S) AND ADDRESS: Delete entry and replace with ‘‘Directorate for Information Management and Chief Information Officer, Defense Intelligence Agency, 200 MacDill Blvd., Washington DC 20340–5100.’’ * * * * * RECORD SOURCE CATEGORIES: Delete entry and replace with ‘‘Information provided by individuals requesting access and information derived from other databases to verify VerDate Aug<31>2005 16:57 Mar 05, 2008 Jkt 214001 Executive Order 12958, Classified National Security Information; DoD Instruction 5205.07, Special Access Program (SAP) Policy; DoD Instruction 5205.11, Management, Administration, and Oversight of DoD Special Access Programs (SAPs); DoD 5200.1–R, Information Security Program; DIA Manual 56–1, 31 Special Program Management; and E.O. 9397 (SSN). PURPOSE(S): To maintain a database of Intelligence Community personnel granted access to specific information within the Intelligence Community. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The ‘Blanket Routine Uses’ set forth at the beginning of the DIA’s compilation of systems of records notices apply to this system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records in file folders and electronic storage media. Individual’s name and Social Security Number (SSN). Frm 00076 Fmt 4703 SAFEGUARDS: Physical entry is restricted by the use of guards, locks, and administrative procedures. Automated records are password controlled with systemgenerated, forced password-change protocols or equipped with ‘‘Smart Card’’ technology that requires the insertion of an embedded identification card and entry of a PIN. RETENTION AND DISPOSAL: Data will be maintained as long as users require access to respective databases. SYSTEM MANAGER(S) AND ADDRESS: Directorate for Information Management and Chief Information Officer, Defense Intelligence Agency, 200 MacDill Blvd, Washington DC 20340–5100. NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the DIA Privacy Office (DAN–1A), Defense Intelligence Agency, 200 MacDill Blvd, Washington DC 20340–5100. Requests should contain individual’s full name, current address, telephone number, and Social Security Number (SSN). RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this system of records, should address written inquiries to the DIA Privacy Official, Defense Intelligence Agency (DAN–1A), 200 MacDill Blvd, Washington, DC 20340–5100. Requests should contain individual’s full name, current address, telephone number, and Social Security Number (SSN). CONTESTING RECORD PROCEDURES: DIA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DIA Instruction 5400.001 ‘‘Defense Intelligence Agency Privacy Program’’ and DIA Instruction 5400.002, Freedom of Information Act. RECORD SOURCE CATEGORIES: Information provided by individuals requesting access and information derived from other databases to verify eligibility, such as security clearance level. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. RETRIEVABILITY: PO 00000 12145 Sfmt 4703 [FR Doc. E8–4365 Filed 3–5–08; 8:45 am] BILLING CODE 5001–06–P E:\FR\FM\06MRN1.SGM 06MRN1

Agencies

[Federal Register Volume 73, Number 45 (Thursday, March 6, 2008)]
[Notices]
[Pages 12144-12145]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-4365]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Defense Intelligence Agency

[DoD-2008-OS-0021]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Intelligence Agency, DoD

ACTION: Notice To Amend a System of Records

-----------------------------------------------------------------------

SUMMARY: The Defense Intelligence Agency is amending a system of 
records notice to its existing inventory of record systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
April 7, 2008, unless comments are received that would result in a 
contrary determination.

ADDRESSES: Freedom of Information Office, Defense Intelligence Agency 
(DAN-1A), 200 MacDill Blvd, Washington, DC 20340-5100.

FOR FURTHER INFORMATION CONTACT: Ms. Theresa Lowery at (202) 231-1193.

SUPPLEMENTARY INFORMATION: The Defense Intelligence Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal

[[Page 12145]]

Register and are available from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    February 29, 2008.
L.M. Bynum,
Alternate Federal Register Liaison Officer, Department of Defense.
LDIA 07-0002

Changes:
System name:
    Delete entry and replace with ``Special Program Information 
Systems.''
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with ``Civilian, military and contract 
Intelligence Community employees.''

Categories of records in the system:
    Delete entry and replace with ``Individual's full name, Social 
Security Number (SSN), employee's type (civilian, military or 
contractor), organization name, type of clearance level, and name of 
database to which access has been granted.''
* * * * *

Purpose(s):
    Delete entry and replace with ``To maintain a database of 
Intelligence Community personnel granted access to specific information 
within the Intelligence Community.''
* * * * *

Retention and disposal:
    Delete entry and replace with ``Data will be maintained as long as 
users require access to respective databases.''

System manager(s) and address:
    Delete entry and replace with ``Directorate for Information 
Management and Chief Information Officer, Defense Intelligence Agency, 
200 MacDill Blvd., Washington DC 20340-5100.''
* * * * *

Record source categories:
    Delete entry and replace with ``Information provided by individuals 
requesting access and information derived from other databases to 
verify eligibility, such as security clearance level.''
* * * * *
LDIA 07-0002

System name:
    Special Program Information Systems

System location:
    Defense Intelligence Agency, 200 MacDill Boulevard, Washington DC 
20340.

Categories of individuals covered by the system:
    Civilian, military and contract Intelligence Community employees.

Categories of records in the system:
    Individual's full name, Social Security Number (SSN), employee's 
type (civilian, military or contractor), organization name, type of 
clearance level, and name of database to which access has been granted.

Authority for maintenance of the system:
    Executive Order 12958, Classified National Security Information; 
DoD Instruction 5205.07, Special Access Program (SAP) Policy; DoD 
Instruction 5205.11, Management, Administration, and Oversight of DoD 
Special Access Programs (SAPs); DoD 5200.1-R, Information Security 
Program; DIA Manual 56-1, 31 Special Program Management; and E.O. 9397 
(SSN).

Purpose(s):
    To maintain a database of Intelligence Community personnel granted 
access to specific information within the Intelligence Community.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the Department of Defense 
as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the DIA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    Individual's name and Social Security Number (SSN).

Safeguards:
    Physical entry is restricted by the use of guards, locks, and 
administrative procedures. Automated records are password controlled 
with system-generated, forced password-change protocols or equipped 
with ``Smart Card'' technology that requires the insertion of an 
embedded identification card and entry of a PIN.

Retention and disposal:
    Data will be maintained as long as users require access to 
respective databases.

System manager(s) and address:
    Directorate for Information Management and Chief Information 
Officer, Defense Intelligence Agency, 200 MacDill Blvd, Washington DC 
20340-5100.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the DIA Privacy Office (DAN-1A), Defense 
Intelligence Agency, 200 MacDill Blvd, Washington DC 20340-5100.
    Requests should contain individual's full name, current address, 
telephone number, and Social Security Number (SSN).

Record Access Procedures:
    Individuals seeking access to information about themselves 
contained in this system of records, should address written inquiries 
to the DIA Privacy Official, Defense Intelligence Agency (DAN-1A), 200 
MacDill Blvd, Washington, DC 20340-5100.
    Requests should contain individual's full name, current address, 
telephone number, and Social Security Number (SSN).

Contesting record procedures:
    DIA's rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DIA 
Instruction 5400.001 ``Defense Intelligence Agency Privacy Program'' 
and DIA Instruction 5400.002, Freedom of Information Act.

Record source categories:
    Information provided by individuals requesting access and 
information derived from other databases to verify eligibility, such as 
security clearance level.

Exemptions claimed for the system:
    None.

 [FR Doc. E8-4365 Filed 3-5-08; 8:45 am]
BILLING CODE 5001-06-P