Privacy Act of 1974; System of Records, 9100-9102 [E8-3019]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 73, Number 33 (Tuesday, February 19, 2008)]
[Notices]
[Pages 9100-9102]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-3019]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[DoD-2008-OS-0008]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary, DoD.

ACTION: Notice to reinstate two systems of records.

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SUMMARY: The Office of the Secretary of Defense is reinstating and 
transferring two systems of records notices, that were inadvertently 
deleted, to its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
March 20, 2008 unless comments are received which result in a contrary 
determination.

ADDRESSES: Send comments to the OSD Privacy Act Coordinator, Records 
Management Section, Washington Headquarters Services, 1155 Defense 
Pentagon, Washington, DC 20301-1155.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard at (703) 588-2386.

SUPPLEMENTARY INFORMATION: On February 11, 2008 (73 FR 7720) the DoD 
published a system of records notice which deleted two systems of 
records. This notice is to reinstate and transfer from the Defense 
Logistics Agency (DLA) to Office of the Secretary of Defense (OSD) 
inventory of system of records.
    The following two systems (DMDC 09 and DMDC 10) are reinstated and 
transferred.

    Dated: February 12, 2008.
L.M. Bynum,
Alternative OSD Federal Register Liaison Officer, Department of 
Defense.
DMDC 09

System name:
    Archival Purchase Card File

System location:
    Defense Manpower Data Center, DoD Center Monterey Bay, 400 Gigling 
Road, Seaside, CA 93955-6771.

Categories of individuals covered by the system:
    All DoD military members and civilian purchasing agents who have 
been issued credit purchase cards and/or granted approving 
authorization for the procurement of supplies, equipment, and services 
for official business.

Categories of records in the system:
    The system includes cardholder name, credit purchase card account 
number, billing address, work telephone number, and merchant data; 
approving official name, account number, work telephone number and 
addresses; and account processing and management information, including 
charge purchase card transactions, purchase and credit limitations, and 
card cancellation status indictor.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 136, Under 
Secretary of Defense for Personnel and Readiness; 10 U.S.C. 2358, 
Research and Development Projects; and 10 U.S.C. 2784, Management of 
Credit Cards.

Purpose(s):
    The purpose of the system of records is to provide a single central 
file of credit purchases within the Department of Defense to assess 
historical purchase card data.
    For card recovery purposes, the system is used to identify former 
card holders who failed to properly turn in cards. Data from the system 
is also provided to the Defense Finance and Accounting Service for 
reporting credit purchase card transactions to appropriate authorities. 
Statistical data is used by management for planning, evaluation, and 
program administration purposes.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
OSD compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Retrieved by name or credit purchase card account number.

Safeguards:
    Access to personal information is restricted to those who require 
access to the records in the performance of their official duties. 
Access to personal information is further restricted by the

[[Page 9101]]

use of passwords which are changed periodically. Physical entry is 
restricted by the use of locks, guards, and administrative procedures. 
Employees are warned through screen log-on protocols and periodic 
briefings of the consequences of improper access or use.

Retention and disposal:
    Records are deleted 6 years and 3 months after final payment or 
when no longer needed, whichever is later.

System manager(s) and address:
    Deputy Director, Defense Manpower Data Center, DoD Center Monterey 
Bay, 400 Gigling Road, Seaside, CA 93955-6771.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Privacy Act Officer, Office of Freedom of Information, 
Washington Headquarters Services, 1155 Defense Pentagon, Washington, DC 
20301-1155.
    Written requests should contain the full name, Social Security 
Number (SSN), date of birth, and current address and telephone number 
of the individual.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Privacy Act Officer, Office of Freedom of Information, Washington 
Headquarters Services, 1155 Defense Pentagon, Washington, DC 20301-
1155.
    Written requests should contain the full name, Social Security 
Number (SSN), date of birth, and current address and telephone number 
of the individual.

Contesting record procedures:
    The OSD rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the Privacy Act Officer, Office of Freedom of Information, Washington 
Headquarters Services, 1155 Defense Pentagon, Washington, DC 20301-
1155.

Record source categories:
    The military services, the Defense components, financial 
institutions, merchants, and cardholders.

Exemptions claimed for the system:
    None.
DMDC 10

System name:
    Defense Biometric Identification System (DBIDS)

System location:
    Defense Manpower Data Center, 400 Gigling Road, Seaside, CA 93955-
6771. For a list of backup locations, contact the system manager.

Categories of individuals covered by the system:
    Active duty, Reserve, and Guard personnel from the Armed Forces and 
their family members; retired Armed Forces personnel and their 
families; DoD and non-DoD employees and dependents, U.S. residents 
abroad, foreign nationals and corporate employees and dependents who 
have access to U.S. installations in the continental U.S. and overseas.

Categories of records in the system:
    The system includes personal data to include name, grade, Social 
Security Number, status, date and place of birth, weight, height, eye 
color, hair color, gender, passport number, country of citizenship, 
geographic and electronic home and work addresses and telephone 
numbers, marital status, fingerprints, photographs, iris scans, hand 
geometry template and identification card issue and expiration dates. 
The system also includes vehicle information such as manufacturer, 
model year, color and vehicle type, vehicle identification number 
(VIN), license plate type and number, decal number, current 
registration, automobile insurance data, and driver's license data. The 
system also contains data on government-issued and personal weapons 
such as type, serial number; manufacturer, caliber, firearm 
registration date, and storage location data to include unit, room, 
building, and phone number.

Authority for maintenance of the system:
    5 U.S.C. 301 Departmental regulations; 10 U.S.C. 113, Secretary of 
Defense, Note at Public Law 106-65; 10 U.S.C. 136, Under Secretary of 
Defense for Personnel and Readiness; 18 U.S.C. 1029, Fraud and related 
activity in connection with access devices; 18 U.S.C. 1030, Fraud and 
related activity in connection with computers; 40 U.S.C. Chapter 25, 
Information technology management; 50 U.S.C. Chapter 23, Internal 
Security; Public Law 106-398, Government Information Security Act; 
Public Law 100-235, Computer Security Act of 1987; Public Law 99-474, 
Computer Fraud and Abuse Act; E.O. 12958, Classified National Security 
Information as amended by E.O. 13142 and 13292; E.O. 10450, Security 
Requirements for Government Employees; and E.O. 9397 (SSN).

Purpose(s):
    To support DoD physical security and access control programs, the 
information assurance program, used for identity verification purposes, 
to record personal property registered with the Department, and for 
producing installation management reports.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a (b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
OSD compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing and disposing 
of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    Retrieved primarily by name, Social Security Number (SSN), vehicle 
identifiers, or weapon identification data. However, data may also be 
retrieved by other data elements such as passport number, photograph, 
fingerprint data, and similar elements in the database.

Safeguards:
    Computerized records are maintained in a controlled area accessible 
only to authorized personnel. Entry is restricted by the use of locks, 
guards, and administrative procedures. Access to personal information 
is limited to those who require the records in the performance of their 
official duties, and to the individuals who are the subjects of the 
record or their authorized representatives. Access to personal 
information is further restricted by the use of unique logon and 
passwords, which are changed periodically.

Retention and disposal:
    Disposition pending.

System manager(s) and address:
    Director, Defense Manpower Data Center, 1600 Wilson Boulevard, 
Suite 400, Arlington VA 22209-2593.
    Deputy Director, Defense Manpower Data Center, DoD Center Monterey 
Bay, 400 Gigling Road, Seaside, CA 93955-6771.

[[Page 9102]]

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Privacy Act Officer, Office of Freedom of Information, 
Washington Headquarters Services, 1155 Defense Pentagon, Washington, DC 
20301-1155.
    Written requests should contain the full name, Social Security 
Number (SSN), date of birth, and current address and telephone number 
of the individual.

Record Access Procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Privacy Act Officer, Office of Freedom of Information, Washington 
Headquarters Services, 1155 Defense Pentagon, Washington, DC 20301-
1155.
    Written requests should contain the full name, Social Security 
Number (SSN), date of birth, and current address and telephone number 
of the individual.

Contesting records procedures:
    The OSD rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the Privacy Act Officer, Office of Freedom of Information, Washington 
Headquarters Services, 1155 Defense Pentagon, Washington, DC 20301-
1155.

Record source categories:
    Data is collected from existing DoD databases, the Military 
Services, DoD Components, and from the individual.

Exemptions claimed for the system:
    None.
 [FR Doc. E8-3019 Filed 2-15-08; 8:45 am]
BILLING CODE 5001-06-P