Privacy Act of 1974; Systems of Records, 8035-8037 [E8-2537]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Navy
• Navy Department

[Federal Register Volume 73, Number 29 (Tuesday, February 12, 2008)]
[Notices]
[Pages 8035-8037]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-2537]


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DEPARTMENT OF DEFENSE

Department of the Navy

[USN-2008-0004]


Privacy Act of 1974; Systems of Records

AGENCY: Department of the Navy, Department of Defense.

ACTION: Notice To Alter a System of Records.

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SUMMARY: The Department of Navy proposes to alter a system of records 
notice in its inventory of record systems subject to the Privacy Act of 
1974 (5 U.S.C. 552a), amended. The alteration adds three new routine 
uses and expands the categories of records collected.

DATES: This action will be effective without further notice on March 
13, 2008 unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the Privacy Act Officer, Mrs. Doris Lama, 
Department of the Navy, 2000 Navy Pentagon, Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on February 5, 2008, to 
the House Committee on Government Oversight and Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

     February 6, 2008.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
NM01700-1

System name:
    DON General Morale, Welfare, and Recreation Records (June 14, 2006, 
71 FR 34321).

Changes:
* * * * *

System location:
    Delete https://neds.daps.dla.mil/sndl.htm and replace with https://
doni.daps.dla.mil/sndl.aspx.
* * * * *

Categories of records in the system:
    After the words ``insurance information;'' add ``credit cards and 
other records of payments;''
    Add second paragraph ``Activities that follow the American College 
of Sports Medicine Rules and Guidelines collect additional information, 
such as medical history, medications being taken, injury status, and 
who to contact in case of emergency.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 5013, Secretary of the 
Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; 26 U.S.C. 6041; 
BUPERS Instruction 1710.11C, Operations of Morale, Welfare and 
Recreation Programs 2003; MCOP 1700.27, Marine Corps, Morale, Welfare 
and Recreation Policy Manual, Ch 1; NAVSO P-3520, Financial Management 
Policies and Procedures for Morale, Welfare and Recreation Programs; 
and E.O. 9397 (SSN).''

Purpose(s):
    Delete para 2.
    Add new paras ``To provide a means of paying, recording, 
accounting, reporting, and controlling expenditures and merchandise 
inventories associated with MWR programs, activities, and events to 
include raffles, Monte Carlo, bingo prizes, and gaming machines.
    To enable fitness/sports facility personnel to determine the 
appropriate level of activity participation.
    To provide on-base emergency personnel with medical information 
regarding the emergency.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
Add the following three routine uses to this section:
    ``To the media or for public release to publicize the names and 
photographs of participants in league or other activities and events 
for marketing or other similar purposes.
    To credit card processors, banks, and other financial institutions 
to process payments made by credit or debit cards, by check, or other 
payment methods.
    To provide health and personal information to an off-base medical 
treatment facility should a member be taken there for treatment.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Delete entry and replace with ``Paper records in file folders and 
networked data bases.''
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Policy Officials: For Navy 
activities--Commander, Navy Installations Command (N-94), 5720 
Integrity Drive, Millington, TN 38055-6500; For Marine Corps 
activities--Commandant of the Marine Corps, Personal and Family 
Readiness Division (MRX), 3044 Catlin Avenue, Quantico, VA 22134-
5099.''

Record Holders:
    Commanding officer of the activity in question. Official mailing 
addresses are published in the Standard Navy Distribution List that is 
available at https://doni.daps.dla.mil/sndl.aspx.

[[Page 8036]]

Notification procedure:
    In entry delete https://neds.daps.dla.mil/sndl.htm and replace with 
https://doni.daps.dla.mil/sndl.aspx.

Record access procedures:
    In entry delete https://neds.daps.dla.mil/sndl.htm and replace with 
https://doni.daps.dla.mil/sndl.aspx.
* * * * *

Record source categories:
    Delete entry and replace with ``Individual or group receiving the 
MWR services to include but not limited to Monte Carlo, others who 
operate MWR programs, classes, events, and companies.''
* * * * *
NM01700-1

System name:
    DON General Morale, Welfare, and Recreation Records.

System location:
    Organizational elements of the Department of the Navy. Official 
mailing addresses are published in the Standard Navy Distribution List 
that is available at https://doni.daps.dla.mil/sndl.aspx.
    Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 
200, Norfolk, VA 23551-2488.
    Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, 
HI 96861-4028.

Categories of individuals covered by the system:
    Personnel authorized to use DON-sponsored Morale, Welfare, 
Recreation (MWR) services, youth services, athletic and recreational 
services, Armed Forces Recreation Centers, DON recreation machines, 
and/or to participate in MWR-type activities, to include: bingo games; 
professional entertainment groups recognized by the Armed Forces 
Entertainment; DON athletic team members; ticket holders of athletic 
events; and units of national youth groups such as Boy Scouts, Girl 
Scouts, and 4-H Clubs.

Categories of records in the system:
    Name; branch of service; home and duty station addresses; home, 
business, and cell telephone numbers; military/ civilian status; Social 
Security Number; Unit Identification Code (UIC); travel orders/
vouchers; security check results; command contact person; boat and 
mooring storage agreement; insurance information; credit cards and 
other records of payments; contact address; contract, waiver, release, 
and indemnification agreements; check out and control sheets; bingo 
pay-out control sheet indicating individual name, grade, Social 
Security Number, duty station, dates and amount of bingo winnings paid; 
and Internal Revenue Forms W2-G and 5754, (Gambling Winnings and 
Statement by Person(s) Receiving Gambling Winnings, respectively).
    Activities that follow the American College of Sports Medicine 
Rules and Guidelines collect additional information, such as medical 
history, medications being taken, injury status, and who to contact in 
case of emergency.

Authority for maintenance of the system:
    10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, 
Headquarters, Marine Corps; 26 U.S.C. 6041; BUPERS Instruction 
1710.11C, Operations of Morale, Welfare and Recreation Programs 2003; 
MCOP 1700.27, Marine Corps, Morale, Welfare and Recreation Policy 
Manual, Ch 1; NAVSO P-3520, Financial Management Policies and 
Procedures for Morale, Welfare and Recreation Programs; and E.O. 9397 
(SSN).

Purpose(s):
    To administer programs devoted to the mental and physical well-
being of DON personnel and other authorized users; to document the 
approval and conduct of specific contests, shows, entertainment 
programs, sports activities/competitions, and other MWR-type activities 
and events sponsored or sanctioned by the DON.
    To provide a means of paying, recording, accounting, reporting, and 
controlling expenditures and merchandise inventories associated with 
MWR programs, activities, and events to include raffles, Monte Carlo, 
bingo prizes, and gaming machines.
    To enable fitness/sports facility personnel to determine the 
appropriate level of activity participation.
    To provide on-base emergency personnel with medical information 
regarding the emergency.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the media or for public release to publicize the names and 
photographs of participants in league or other activities and events 
for marketing or other similar purposes.
    To credit card processors, banks, and other financial institutions 
to process payments made by credit or debit cards, by check, or other 
payment methods.
    To provide health and personal information to an off-base medical 
treatment facility should a member be taken there for treatment.
    To the Internal Revenue Service to report all monies and items of 
merchandise paid to winners of games whose one-time winnings are $1,200 
or more.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Navy's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and networked data bases.

Retrievability:
    Name and Social Security Number of patron.

Safeguards:
    Password controlled system, file, and element access based on 
predefined need-to-know. Physical access to terminals, terminal rooms, 
buildings and activities' grounds are controlled by locked terminals 
and rooms, guards, personnel screening and visitor registers.

Retention and disposal:
    Bingo records are maintained on-site for four years and then 
shipped to a Federal Records Center for storage for an additional three 
years. After seven years, records are destroyed.
    All other documents are destroyed after 2 years, unless required 
for current operation.

System manager(s) and address:
    Policy Officials: For Navy activities--Commander, Navy 
Installations Command (N-94), 5720 Integrity Drive, Millington, TN 
38055-6500; For Marine Corps activities--Commandant of the Marine 
Corps, Personal and Family Readiness Division (MRX), 3044 Catlin 
Avenue, Quantico, VA 22134-5099.
    Record Holders: Commanding officer of the activity in question. 
Official mailing addresses are published in the Standard Navy 
Distribution List that is available at https://doni.daps.dla.mil/
sndl.aspx.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the

[[Page 8037]]

commanding officer of the activity in question. Official mailing 
addresses are published in the Standard Navy Distribution List that is 
available at https://doni.daps.dla.mil/sndl.aspx.
    The request should include full name, Social Security Number (SSN), 
address of the individual concerned and be signed.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the 
commanding officer of the activity in question. Official mailing 
addresses are published in the Standard Navy Distribution List that is 
available at https://doni.daps.dla.mil/sndl.aspx.
    The request should include full name, Social Security Number (SSN), 
address of the individual concerned, and be signed.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Individual or group receiving the MWR services to include but not 
limited to Monte Carlo, others who operate MWR programs, classes, 
events, and companies.

Exemptions claimed for the system:
    None.

 [FR Doc. E8-2537 Filed 2-11-08; 8:45 am]
BILLING CODE 5001-06-P