Privacy Act of 1974; System of Records, 4853-4855 [E8-1391]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Army
• Army Department

[Federal Register Volume 73, Number 18 (Monday, January 28, 2008)]
[Notices]
[Pages 4853-4855]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-1391]


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DEPARTMENT OF DEFENSE

Department of the Army

[USA-2008-0003]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army.

ACTION: Notice to amend a system of records.

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SUMMARY: The Department of the Army is amending a system of records 
notices in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
February 27, 2008 unless comments are received which result in a 
contrary determination.

ADDRESSES: Department of the Army, Freedom of Information/Privacy 
Division, U.S. Army Records Management and Declassification Agency, 
7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325-
3905.

[[Page 4854]]


FOR FURTHER INFORMATION CONTACT: Mr. Robert Dickerson at (703) 428-
6513.

SUPPLEMENTARY INFORMATION: The Department of Army systems of records 
notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record systems being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: January 22, 2008.
L.M. Bynum,
Alternative OSD Federal Register Liaison Officer, Department of 
Defense.
A0715-9 DCS, G-4

System name:
    Support Personnel Deployment Records (September 28, 2005, 70 FR 
56646).

Changes:
* * * * *

System location
    Add third paragraph ``Archive location: Naval Postgraduate School 
Computer Center, Naval Postgraduate School, Monterey, CA 93943-5000.''
* * * * *

Retention and disposal:
    Delete entry and replace with ``Permanent. Keep until individual's 
deployment is terminated and then retire to the Army Electronic 
Archives (AEA). The AEA will transfer to the National Archives when the 
record is 25 years old.''
* * * * *
A0715-9 DCS, G-4

System name:
    Support Personnel Deployment Records.

System location:
Primary location:
    The Army Knowledge office, 10125 Beach Road, Fort Belvoir, VA 
22060-5801

Secondary location
    Major Army commands, field operating agencies, installations and 
activities Army-wide. Official mailing addresses are published as an 
appendix to the Army's compilation of systems of records notices.

Archive location:
    Naval Postgraduate School Computer Center, Naval Postgraduate 
School, Monterey, CA 93943-5000.

Categories of individuals covered by the system:
    Military and civilian employees and contractors who are supporting 
ongoing contingency operations for active military missions.

Categories of records in the system:
    Records include a profile containing: full name of the individual; 
social security number(SSN); home, office, and deployed telephone 
numbers; home address and deployed address; home, office, and deployed 
e-mail addresses; emergency contact name and telephone numbers; 
contract number and contractor organization name, along with employer's 
contact name, address, and telephone number; next of kin name, phone 
and address; air travel itineraries and movements in theater of 
operations; copies of passport and/or visa and common access or 
identification card; photograph; trip information (e.g., destinations, 
reservation information); travel authorization information (e.g., 
Government orders or letters of authorization); trip dates; deployment 
processing information including training completed certifications, 
medical and dental screenings, blood type; and other official 
deployment-related information.

Authority for maintenance of the system:
    Public Law 108-375, Section 1205 and 1206; 10 U.S.C. 3013, 
Secretary of the Army; AR 715-9, Army Contractor Accompanying The 
Force; Field Manuel 3-100.21, Contactor on the Battlefield; and E.O. 
9397 (SSN).

Purpose(s):
    To plan and manage support personnel who deploy in support of 
ongoing contingency operations for active military missions; to conduct 
statistical studies for assisting in the management and accountability 
of support services.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Name and Social Security Number (SSN).

Safeguards:
    Computerized records are maintained in a controlled area accessible 
only to authorized personnel. Entry to these areas is restricted to 
those personnel with a valid requirement and authorization to enter. 
Physical entry is restricted by the use of locks, guards, and 
administrative procedures. Access to any specific record is based on 
the need-to-know and the specific level of authorization granted to the 
user. Physical and electronic access is restricted to designated 
individuals having a need-to-know in the performance of official 
duties. Access to personal information is further restricted by the use 
of the Army Knowledge Online database (AKO) single sign-on and password 
authorization.

Retention and disposal:
    Permanent. Keep until individual's deployment is terminated and 
then retire to the Army Electronic Archives (AEA). The AEA will 
transfer to the National Archives when the record is 25 years old.

System manager(s) and address:
    Commander, Communication-Electronics Life Cycle Management Command, 
ATTN: CE-LCMC SPO, Fort Monmouth, NJ 07703-5000.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the appropriate administrative office of their employing agency.
    For verification purposes, individual should provide full name, 
SSN, sufficient details to permit locating pertinent records, and 
signature.

Records Access Procedure:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
appropriate administrative office of their employing agency.
    For verification purposes, individual should provide full name, 
SSN,

[[Page 4855]]

sufficient details to permit locating pertinent records, and signature.

Contesting Records Procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record Source Categories:
    Individuals, their employers, travel documentation, and service 
providers.

Exemptions claimed for the system:
    None.

 [FR Doc. E8-1391 Filed 1-25-08; 8:45 am]
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