Privacy Act of 1974; System of Records, 4193-4195 [E8-1190]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Navy
• Navy Department

[Federal Register Volume 73, Number 16 (Thursday, January 24, 2008)]
[Notices]
[Pages 4193-4195]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-1190]


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DEPARTMENT OF DEFENSE

Department of the Navy

[USN-2008-0002]


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DoD.

ACTION: Notice To Amend a System of Records.

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SUMMARY: The Department of the Navy is amending a system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
February 25, 2008 unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations (DNS-36), 2000 Navy Pentagon, 
Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy systems of 
records notices subject to the Privacy

[[Page 4194]]

Act of 1974, (5 U.S.C. 552a), as amended, have been published in the 
Federal Register and are available from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: January 17, 2008.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
NM05000-2

SYSTEM NAME:
    Organization Management and Locator System.

CHANGES:
SYSTEM NAME:
    Delete ``Organization'' and replace with ``Program''.

SYSTEM LOCATION:
    At end of para 1, add ``Some records may be located at contractor-
operated facilities.''

SAFEGUARDS:
    At end of paragraph add ``For contractor-operated facilities, 
client data is kept in a certified data facility. At no time is client 
data removed from the secure hosting environment and access to client 
data is only to those employees with a direct functional need. Password 
complexity, expiration, minimum length, and history will assist in 
assuring only appropriate personnel have access to client data.''
NM05000-2

SYSTEM NAME:
    Program Management and Locator System.

SYSTEM LOCATION:
    Organizational elements of the Department of the Navy. Official 
mailing addresses are published in the Standard Navy Distribution List 
that is available at https://doni.daps.dla.mil/sndl.aspx. Some records 
may be located at contractor-operated facilities.
    Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 
200, Norfolk, VA 23551-2488.
    Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, 
HI 96861-4028.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Military, civilian, and contractor personnel attached to the 
activity; former members; applicants for civilian employment, visitors, 
volunteers, guests, and invitees; and dependent family members.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records, correspondence, and databases needed to manage personnel, 
projects, and access to programs. Information consists of name; Social 
Security Number; date of birth; photo identification; grade and series 
or rank/rate; biographical data; security clearance; education; 
experience characteristics and training histories; qualifications; 
Common Access Card (CAC) issuance and expiration; food service meal 
entitlement code; trade; hire/termination dates; type of appointment; 
leave; location; assigned organization code and/or work center code; 
Military Occupational Series (MOS); labor code; payments for training, 
travel advances and claims; hours assigned and worked; routine and 
emergency assignments; functional responsibilities; access to secure 
spaces and issuance of keys; travel; retention group; vehicle parking; 
disaster control; community relations (blood donor, etc); employee 
recreation programs; retirement category; awards; property custody; 
personnel actions/dates; violations of rules; physical handicaps and 
health/safety data; veterans preference; postal address; location of 
dependents and next of kin and their addresses; computer use 
responsibility agreements; and other data needed for personnel, 
financial, line, safety and security management, as appropriate.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, 
Headquarters, Marine Corps; and E.O. 9397 (SSN).

PURPOSE(S):
    To manage, supervise, and administer programs for all Department of 
the Navy civilian, military, and contractor personnel. Information is 
used to prepare organizational locator, recall rosters, and social 
rosters; notify personnel of arrival of visitors; locate individuals on 
routine and/or emergency matters; locate individuals during medical 
emergencies, facility evacuations and similar threat situations; 
provide mail distribution and forwarding addresses; compile a social 
roster for official and non-official functions; send personal greetings 
and invitations; track attendance at training; identify routine and 
special work assignments; determine clearance for access control; 
identify record handlers of hazardous materials; record rental of 
welfare and recreational equipment; track beneficial suggestions and 
awards; control the budget; travel claims; track manpower, grades, and 
personnel actions; maintain statistics for minorities; track 
employment; track labor costing; prepare watch bills; project 
retirement losses; verify employment to requesting banking activities; 
rental and credit organizations; name change location; checklist prior 
to leaving activity; safety reporting/monitoring; and, similar 
administrative uses requiring personnel data.
    To arbitrators and hearing examiners for use in civilian personnel 
matters relating to civilian grievances and appeals.
    To authenticate authorization for access to services and spaces 
such as Morale, Welfare, and Recreation (MWR) facilities and food 
services.
    Routine uses of records maintained in the system, including 
categories of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.
    Policies and practices for storing, retrieving, accessing, 
retaining, and disposing of records in the system:

STORAGE:
    Electronic databases and paper records.

RETRIEVABILITY:
    Name, Social Security Number, employee badge number, case number, 
organization, work center and/or job order, and supervisor's shop and 
code.

SAFEGUARDS:
    Password controlled system, file, and element access based on 
predefined need-to-know. Physical access to terminals, terminal rooms, 
buildings and activities' grounds are controlled by locked terminals 
and rooms, guards, personnel screening and visitor registers. For 
contractor operated facilities, client data is kept in a certified data 
facility. At no time is client data removed from the secure hosting 
environment and access to client data is only to those employees with a 
direct functional need. Password

[[Page 4195]]

complexity, expiration, minimum length, and history will assist in 
assuring only appropriate personnel have access to client data.

RETENTION AND DISPOSAL:
    Destroy when no longer needed or after two years, whichever is 
later.

SYSTEM MANAGER(S) AND ADDRESS:
    Commanding officer of the activity in question. Official mailing 
addresses are published in the Standard Navy Distribution List that is 
available at https://doni.daps.dla.mil/sndl.aspx.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the commanding officer of the activity in question. Official mailing 
addresses are published in the Standard Navy Distribution List that is 
available at https://doni.daps.dla.mil/sndl.aspx.
    The request should include full name, Social Security Number, and 
address of the individual concerned and should be signed.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the 
commanding officer of the activity in question. Official mailing 
addresses are published in the Standard Navy Distribution List that is 
available at https://doni.daps.dla.mil/sndl.aspx.
    The request should include full name, Social Security Number, and 
address of the individual concerned and should be signed.

CONTESTING RECORD PROCEDURES:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

RECORD SOURCE CATEGORIES:
    Individual; Defense Manpower Data Center; employment papers; 
records of the organization; official personnel jackets; supervisors; 
official travel orders; educational institutions; applications; duty 
officer; investigations; OPM officials; and/or members of the American 
Red Cross.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. E8-1190 Filed 1-23-08; 8:45 am]
BILLING CODE 5001-06-P