Statement of Organization, Functions, and Delegations of Authority, 1347-1354 [E8-39]

Agencies

• Aging Administration
• DEPARTMENT OF HEALTH AND HUMAN SERVICES
• Administration on Aging

[Federal Register Volume 73, Number 5 (Tuesday, January 8, 2008)]
[Notices]
[Pages 1347-1354]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-39]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Administration on Aging


Statement of Organization, Functions, and Delegations of 
Authority

    This notice amends Part B of the Statement of Organization, 
Functions, and Delegations of Authority of the Department of Health and 
Human Services (HHS), Administration on Aging (AoA), as follows: Part 
B, Administration on Aging (67 FR 36883-36890), as last amended, May 
28, 2002. This reorganization of AoA will achieve several important 
objectives: It will streamline the organization; consolidate and 
elevate AoA's disaster preparedness and responses activities; improve 
the integration of AoA's budget development and policy analysis 
functions; and enhance the organization's capacity to implement the 
provisions of the Older Americans Act Amendments of 2006 which seek to 
assist older Americans to conserve and extend their personal resources 
by bringing transparency to long-term care, divert seniors away from 
nursing home care, and empower older adults to take more control of 
their own health through lifestyle and behavioral changes. The changes 
are as follows:
    I. Delete Part B, ``The Administration on Aging'' in its entirety 
and replace with the following:
    B.00 Mission.
    B.10 Organization.
    B.20 Functions.
    B.00 Mission. The Administration on Aging (AoA) is the principal 
agency designated to carry out the provisions of the Older Americans 
Act (``OAA'' or ``The Act'') of 1965, as amended, 42 U.S.C. 3001 et 
seq., and the Alzheimer's Disease Demonstration Grants to States 
Program, established under section 398 of the Public Health Service Act 
(PHSA) as amended by Public Law 101-157, and by Public Law 105-379, the 
Health Professions Education Partnerships Act of 1998. AoA serves as 
the effective and visible advocate for older persons within the 
Department of Health and Human Services (HHS) and other Federal 
agencies. AoA assists the Secretary in all matters pertaining to 
opportunities and challenges of the elderly. It advocates for the needs 
of older persons in program planning and policy development within the 
Department and in other Federal agencies.
    B.10 Organization. The Administration on Aging is an Operating 
Division (OPDIV) of the Department of Health and Human Services (HHS), 
which is headed by the Assistant Secretary for Aging who reports 
directly to the Secretary. In addition to the Assistant Secretary, the 
AoA consists of the Deputy Assistant Secretary for Policy and Programs 
and Staff and Program Offices. AoA is organized as follows:
    Immediate Office of the Assistant Secretary (BA).
    Center for Policy and Management (BE).
    Center for Program Operations (BF).
    B.20 Functions.
    A. Immediate Office of the Assistant Secretary (BA):
    BA.00 Mission.
    BA.10 Organization.
    BA.20 Functions.
    BA.00 Mission. The Immediate Office of the Assistant Secretary 
provides executive direction, leadership, and guidance for OAA programs 
and the PHSA Alzheimer's Program, and serves as the focal point for the 
development, coordination and administration of those programs 
nationwide. The Office advises the Secretary on issues affecting 
America's elderly population.
    BA.10 Organization. The Immediate Office of the Assistant Secretary 
is headed by an Assistant Secretary, who reports to the Secretary. The 
Immediate Office includes the Deputy Assistant Secretary for Policy and 
Programs and consists of the following components, which report to the 
Deputy Assistant Secretary for Policy and Programs:
    Immediate Office of the Assistant Secretary (BA).
    Executive Secretariat (BAA).
    Office of Communications (BA1).
    Office of Preparedness and Response (BA2).
    BA.20 Functions.
    1. Immediate Office of the Assistant Secretary (BA). The Immediate 
Office of the Assistant Secretary (IOAS) is responsible to the 
Secretary for carrying out AoA's mission and provides executive 
supervision to the major components of AoA. The Office serves as the 
effective and visible advocate within the Federal government to ensure 
the rights and entitlements of the elderly.
    Sets national policies, establishes national priorities, ensures 
policy consistency, and directs plans and programs conducted by AoA. 
Advises the Secretary, HHS agencies, and other Federal agencies on the 
characteristics, circumstances, and needs of older people, and on 
policies, plans and programs designed to promote their welfare.
    The Deputy Assistant Secretary for Policy and Programs serves as 
the Assistant Secretary's primary associate in carrying out the mission 
of the agency. The Deputy Assistant Secretary for Policy and Programs 
serves as the AoA's Reports Clearance Officer and is the AoA liaison 
with the Assistant Secretary for Public Affairs, the Assistant 
Secretary for Legislation, the Office of the General Counsel, the 
Office of the Inspector General, and the Government Accountability 
Office for areas under the Office's purview.
    In collaboration with other Federal agencies, it develops and 
implements interagency agreements to assist older persons. Provides 
liaison with other Federal advisory committees focused on the aging. 
Works with national aging organizations, professional societies, and 
academic organizations to identify mutual interests and plan voluntary 
and funded approaches to meet the needs of older persons. Ensures 
affirmative action throughout the Aging Network in employment and 
service delivery.
    2. Executive Secretariat (BAA). The Executive Secretariat (ES) 
coordinates essential policy and program concerns and ensures that 
issues requiring the attention of the Assistant Secretary, Deputy 
Assistant Secretary, and/or executive staff are addressed on a timely 
and coordinated basis. It serves as the AoA liaison with the HHS 
Executive Secretariat. Receives, assesses, and controls incoming 
correspondence and assignments to the appropriate AoA component(s) for 
response and action; provides assistance and advice to AoA staff on the 
development of responses to correspondence and on the controlled 
correspondence system; and tracks development of periodic reports and 
facilitates departmental clearance. Maintains official copies of all 
policy and information issuances and data collection instruments, 
ensuring proper clearance before issuance and annually reviews for 
accuracy and compliance with laws and regulations; reviews all 
materials for Federal Register publication, ensuring compliance with 
guidelines; serves as records manager providing assistance to both 
Headquarters and Regional staff regarding filing practices, retention 
and disposition of records. Serves as liaison with the Office of the 
Federal Register on regulatory actions and the Office of Inspector 
General and the Government Accountability Office on all program

[[Page 1348]]

matters other than those related to financial management, grants, or 
procurement management; and serves as the Freedom of Information Act 
(FOIA) Officer for AoA, reviews FOIA requests, and arranges for 
appropriate responses in coordination with the HHS FOIA Officer. 
Coordinates mandated OMB approvals required under the Paperwork 
Reduction Act of 1980, as amended.
    3. Office of Communications (BA1). The Office of Communications 
(OC) is responsible for developing information dissemination and 
outreach strategies for AoA and the National Aging Network and for 
coordinating the development of information materials, both printed and 
electronic. In coordination with the Department, manages AoA's media 
relations and legislative liaison activities.
    Coordinates the development of legislative proposals, testimony, 
background statements, and other policy documents for use by the 
Assistant Secretary in activities related to legislation. In 
coordination with the HHS Office of the Assistant Secretary for 
Legislation, analyzes proposed and enacted legislation related directly 
or indirectly to older people, including legislation directly affecting 
OAA programs. Through automated legislative information systems tracks 
bills related to the aging. Develops and issues status reports 
regarding key legislative developments to Headquarters and Regional 
Support Centers staff, the network of State and Area Agencies on Aging, 
and Indian Tribal Organizations.
    Coordinates with the Office of the Assistant Secretary for Public 
Affairs, including planning and implementing strategy for relations 
with the news and other information media; and initiates media outreach 
activities and responds to all media inquiries concerning AoA programs 
and related issues.
    Oversees the international liaison functions of AoA, coordinating 
AoA international activities with Departmental as well as other Federal 
agencies, States and national organizations concerned with 
international aging matters. At all levels, from national to the local 
service delivery level, develops methods and collaborations to 
articulate the problems and concerns of the elderly to organizations 
beyond the traditional network of agencies and works with these 
organizations to be more sensitive and responsive to age-related needs 
and issues.
    Compiles, publishes, and disseminates information on programs 
funded under the Act, as well as demographic data on the elderly 
population and data from other Federal agencies on the health, social 
and economic status of older persons. Promotes information 
dissemination in professional fields. Ensures dissemination of 
information such as best practice models to exchange program experience 
with the network of State and Area Agencies on Aging; and works with 
organizations in the field of aging and with other organizations in 
fields that impact older persons to enhance the dissemination of 
consumer and technical information. Works with the Office of Evaluation 
to ensure the successful collection of data and its analysis to 
demonstrate the effectiveness of AoA dissemination activities. Ensures 
that program and service information and trends are disseminated to 
advocates for older persons.
    Responds to written, phone and personal inquiries from all sources 
dealing with services and needs of the aging.
    3. Office of Preparedness and Response (BA2). The Office of 
Preparedness and Response (OPR) provides executive and administrative 
advice, expertise, and direction related to emergencies, disasters, 
preparedness and response. The OPR serves as the principal advisory 
staff to the Assistant Secretary on matters relating to emergencies, 
whether resulting from acts of nature, accidents, or terrorism. The OPR 
coordinates interagency activities between AoA, HHS, other Federal 
agencies, and other national, State, local and Tribal organizations and 
entities and officials responsible for emergency preparedness and 
response.
    OPR coordinates with AoA's Regional Support Centers and aging 
network organizations in response to the needs of older individuals 
following a Presidentially-declared disaster to assess needs and 
provide disaster assistance, relief and reimbursement pursuant to 
section 310 of the Older Americans Act. OPR serves as the primary 
liaison with the Secretary's Operations Center and the Office of the 
Assistant Secretary for Preparedness and Response and serves on 
interagency working groups to represent AoA and the unique interests of 
older individuals and other special needs populations. OPR is 
responsible for developing operational plans and training to ensure the 
preparedness of AoA, the Aging Network and the public to respond to 
threats, disasters and emergencies; for policy formulation and 
coordination for preparedness and response strategic planning; and for 
the development and implementation of plans to ensure the continuity of 
operations.
    B. Center for Policy and Management (BE):
    BE.00 Mission.
    BE.10 Organization.
    BE.20 Functions.
    BE.00 Mission. The Center for Policy and Management (CPM) advises 
and supports the Assistant Secretary for Aging in developing effective 
Federal policies, programs, and budgets to address the aging of the 
population, as mandated under Title II and Title IV of the Older 
Americans Act; and provides leadership related to the financial, 
grants, information resources, procurement, administrative, human 
resources, and strategic planning activities of AoA.
    BE.10 Organization. The Center for Policy and Management is headed 
by a Deputy Assistant Secretary who reports directly to the Assistant 
Secretary for Aging. The Center is organized as follows:
    Office of the Deputy Assistant Secretary for Policy and Management 
(BE).
    Office of Management Analysis and Resources (BEA).
    Office of Budget and Finance (BE1).
    Office of Administrative and Technology Services (BE2).
    Office of Grants Management (BE3).
    Office of Planning and Policy Development (BE4).
    BE.20 Functions.
    1. Office of the Deputy Assistant Secretary for Policy and 
Management (BE). The Office of the Deputy Assistant Secretary for 
Policy and Management (ODASPM) directs and coordinates all activities 
of the Center for Policy and Management (CPM). The Deputy Assistant 
Secretary advises and supports the Assistant Secretary for Aging in 
serving as the visible and effective advocate for older people within 
the Federal Government. Serves as the focal point within AoA for 
identifying and analyzing emerging policy and program issues and trends 
related to the aging population, identifying appropriate Federal 
responses, and formulating an agency-wide policy and program 
development strategy consistent with the priorities established by the 
Assistant Secretary for Aging. Is responsible for leading the agency's 
strategic planning, policy development and program development 
functions, including the formulation of short- and long-term strategies 
for advancing the Assistant Secretary's policy and program priorities.
    The Deputy Assistant Secretary also serves as the AoA's Chief 
Financial Officer (CFO) and Chief Information Officer (CIO) and is the 
principal advisor and counsel to the Assistant

[[Page 1349]]

Secretary for Aging on all aspects of internal administration and 
management of AoA. Serves as the AoA liaison with the Assistant 
Secretary for Planning and Evaluation, the Assistant Secretary for 
Administration and Management, the Assistant Secretary for Resources 
and Technology, the Office of the General Counsel, and the Office of 
Management and Budget for areas under CPM's purview. Advises the 
Assistant Secretary for Aging on budget, financial, grants, information 
resources, procurement, administrative, and human resources activities. 
Develops, administers, and coordinates financial, operational, and 
budgetary policies, processes, and controls necessary to administer AoA 
programs and financial resources; directs discretionary and mandatory 
grants activities; oversees the utilization of information resources, 
information systems and telecommunications management in AoA; and 
coordinates AoA's internal control activities.
    2. Office of Management Analysis and Resources (BEA). The Office of 
Management Analysis and Resources (OMAR) oversees and coordinates 
cross-cutting management activities and advises the Deputy Assistant 
Secretary on all aspects of administrative operations. The OMAR 
Director serves as the Management Control Officer and ensures that AoA 
has internal controls in place for its administrative and programmatic 
activities that provide reasonable assurance of the effectiveness and 
efficiency of operations and compliance with applicable laws and 
regulations. OMAR provides leadership for the strategic planning and 
operational management of the AoA's human capital resources and serves 
as the primary liaison with the Rockville Human Resources Center, which 
provides personnel support services to AoA.
    Conducts annual reviews and assessments of internal controls 
required under the Federal Managers Financial Integrity Act and ensures 
compliance with the Government Accountability Office and Office of 
Management and Budget standards. Oversees the implementation of cross-
cutting management initiatives including the President's Management 
Agenda and strategic plan management goals and objectives; advises on 
actions needed to support various initiatives; and prepares reports on 
the status of implementation activities. Monitors legislation related 
to administrative management and provides analysis of the impact on AoA 
programs and resources. Coordinates with other components to carry out 
reviews of administrative activities and management practices required 
under the Chief Financial Officers Act, the Improper Payments 
Information Act, the Federal Information Security Management Act, and 
other legislation.
    Plans, organizes and conducts management studies of organizational 
structures, functional statements, job structures, staffing patterns, 
and management and administrative information systems; identifies and 
resolves problems of organization and administrative management; and 
develops administrative management policies, strategies, procedures and 
techniques. Prepares and maintains organizational functional statements 
and delegations and designations of authority for AoA.
    Develops and implements human capital strategies and strategic 
workforce plans; directs the development and creation of strategies to 
attract diverse talent and develop a highly skilled workforce; and 
provides leadership in the development of plans for achieving short- 
and long-range human capital goals. Provides leadership and guidance to 
meet the human resource management needs and coordinates internal and 
external resources to provide staff with personnel services including 
position management, performance management, employee recognition, 
staffing, recruitment, employee and labor relations, employee 
assistance, payroll liaison, staff development and training, and 
special hiring and placement programs.
    3. Office of Budget and Finance (BE1). The Office of Budget and 
Finance (OBF) supports the Deputy Assistant Secretary for Policy and 
Management in fulfilling AoA's Chief Financial Officer 
responsibilities. The OBF Director serves as the Deputy Chief Financial 
Officer and oversees and coordinates AoA's budget formulation, budget 
execution, and financial management activities. OBF serves as the 
primary liaison with the Program Support Center's Division of Financial 
Operations, which provides accounting, audit, and financial management 
services to AoA.
    In coordination with AoA program offices, formulates and presents 
budget estimates; executes apportionment documents; and plans, directs, 
and coordinates financial and budgetary programs of AoA. Provides 
guidance to AoA program offices in preparing budgets, justifications, 
and other supporting budgetary materials. Solicits, obtains and 
consolidates information and data from other AoA offices, and prepares 
budget documents on behalf of the Assistant Secretary for presentation 
to the Department, the Office of Management and Budget (OMB), and the 
Congress.
    Analyzes the budget as approved by the Congress and apportioned by 
OMB, obtains input from program offices and recommends for the 
Assistant Secretary's approval a financial plan for its execution. 
Makes allowances to AoA offices within the guidelines of the approved 
financial plan. Develops and maintains an overall system of budgetary 
controls to ensure observance of established ceilings on both program--
including all mandatory and discretionary grant accounts--and Salaries 
and Expense funds; maintains administrative control of funds against 
allotments and allowances; certifies funds availability for all AoA 
accounts; and coordinates the management of AoA's interagency agreement 
activities. Prepares requests for apportionment of appropriated funds; 
and prepares spending plans and status-of-funds reports for the 
Assistant Secretary.
    Develops financial operating procedures and manuals; coordinates 
the preparation of AoA's financial audits; and provides analysis on 
financial issues. Serves as the AoA liaison with the Office of the 
Secretary and OMB on all budgetary and financial matters. Acts as AoA's 
coordination point for all travel management activities; provides 
technical assistance and oversight on the use of the GovTrip system; 
manages employee participation in the Travel Charge Card program, and 
coordinates Travel Management Center services for AoA.
    4. Office of Administrative and Technology Services (BE2). The 
Office of Administrative and Technology Services (OATS) provides 
support to AoA in the areas of facilities, acquisitions, information 
technology, and other administrative services. The OATS Director serves 
as the Deputy Chief Information Officer and prepares, coordinates and 
disseminates information, policies, standards, guidelines, and 
procedures on information technology and administrative management 
issues. OATS serves as the primary liaison to, and provides oversight 
for the Program Support Center's Division of Acquisition Management, 
which provides procurement services; and the Information Technology 
Service Center, which provides for the management, maintenance and 
operation of AoA's information technology systems infrastructure, 
including the LAN, personal computers, software, and support services.
    Provides oversight and direction to meet the administrative needs 
of AoA

[[Page 1350]]

components. Serves as liaison with the Office of the Secretary, the 
General Services Administration (GSA), and outside vendors to plan, 
develop and coordinate guidelines and activities for space, facilities 
and telecommunications services. Serves as the lead for AoA in 
coordination and liaison with Departmental, GSA, Federal Protective 
Service, and other Federal agencies for planning and executing the 
Agency's environmental health, safety and physical security programs. 
Provides telecommunications planning and management, including 
procurement, installation, and maintenance of telecommunications 
equipment and services such as telephones, cellular phone service, 
cable TV service, and audio conferencing equipment and services.
    Assists other AoA components in securing contractor assistance by 
advising on appropriate acquisition vehicles, developing statements of 
work, and managing the technical aspects of contracts. Develops and 
implements procurement strategies for information technology support 
services; reviews all information technology acquisition documentation 
for compliance with applicable laws and regulations; defines the 
specifications for procurement of all hardware and software; and 
identifies opportunities to share information technology services 
through inter-governmental, inter-departmental and inter-agency 
agreements. Monitors the use of credit cards for small purchases and 
establishes and manages contracts and/or blanket purchase agreements 
for administrative support and facilities management services.
    Manages the development of AoA custom applications, systems, and 
Web sites; oversees training and technical assistance for all AoA 
systems, hardware and software; and coordinates the preparation of 
manuals and policy issuances required to meet the instructional and 
informational needs of users of the systems. Directs and coordinates 
AoA's systems security and privacy responsibilities, including 
protection, security and integrity of AoA data; and is responsible for 
establishing and maintaining a secure Inter- and intranet presence. 
Represents AoA on the Department's Chief Information Officer's council 
and other Departmental information technology policy and planning 
boards, teams, and workgroups.
    5. Office of Grants Management (BE3). The Office of Grants 
Management (OGM) serves as AoA's focal point for management, leadership 
and administration of discretionary and mandatory grants, and 
cooperative agreements. The OGM Director serves as the Chief Grants 
Management Officer and provides national policy oversight and 
development for grants management and administration matters. The 
Office ensures that all grant awards conform to applicable statutory, 
regulatory, and administrative policy requirements, both before and 
following award. Maintains liaison and coordination with appropriate 
AoA and HHS organizations to ensure consistency between AoA 
discretionary and mandatory grant award activities, including the 
Program Support Center's Division of Payment Management, which provides 
payment system services for grants.
    Ensures that the administrative business and financial management 
aspects of discretionary grants administration are carried out and 
grantee performance is monitored. Performs cost analysis/budget 
analysis for all discretionary grant award documents and negotiates 
grant budgets, executing all awards for AoA. Advises and assists 
management and program officials in developing, implementing and 
evaluating program plans, strategies, regulations, announcements, 
guidelines and procedures. Recommends approval or disapproval of any 
grant applications based on programmatic considerations. Only the 
Office of Grants Management has the authority to obligate the 
Government to the expenditure of funds for grants and cooperative 
agreements. Serves as liaison with other offices in the Department.
    Issues and maintains control over mandatory grant awards under the 
OAA, and makes adjustments to previously issued mandatory grant awards. 
In coordination with all AoA Headquarters and Regional Support Centers 
having grant administrative responsibilities: Reviews and assesses AoA 
mandatory grant award procedures; directs and/or coordinates management 
initiatives to improve mandatory grant programs in financial areas; 
develops proposals for improving the efficiency in awarding grants and 
coordinating financial operations among AoA programs; establishes 
priorities and develops procedures for grantee financial monitoring; 
and reviews activities at the field level for all AoA discretionary and 
mandatory grant programs. For mandatory grant activities, develops 
financial management standards for State and Area Agencies and provides 
guidance on and interpretation of applicable Federal regulations to AoA 
staff. Based on mandatory grants management policies and procedures 
approved by the Department, reprograms mandatory grant funds as 
required under the OAA. Following consultation with all Headquarters 
and Regional Support Centers having grant administrative 
responsibilities, and with the approval of the Assistant Secretary: 
Develops AoA instructions and procedures for the administration of the 
business aspects of all mandatory and formula grants, including those 
approved in AoA Regional Support Centers.
    Provides training, technical assistance, overall guidance, 
monitoring and assistance to AoA staff in all areas of administrative 
and financial management of grants. Has primary responsibility for 
developing grants management policy issuances, and ensuring consistent 
policy interpretation within AoA concerning grants management. Serves 
as AoA liaison with the Government Accountability Office (GAO), the HHS 
Office of Inspector General and the Department's Office of Grants on 
grant matters. Assists at discretionary and mandatory grant hearings, 
before the Departmental Appeals Board, in response to disallowances and 
other financial claims by AoA, State Agencies on Aging, and other 
grantees. Responds to Departmental and Office of Inspector General 
audit reviews, ensuring proper analysis and resolution of audit 
findings by Regional Support Centers for final action by the Assistant 
Secretary. Coordinates receipt and processing of all grants and related 
materials.
    6. Office of Planning and Policy Development (BE4). The Office of 
Planning and Policy Development (OPPD) is responsible for analyzing 
trends in demographics, service needs, public policy and program 
development, and translating those trends into new policies and 
programs to assist the elderly. OPPD develops and maintains effective 
relationships with government and private sector entities and their 
representatives at the Federal, State and local levels to develop a 
unified policy toward, and promote the aims of the Older Americans Act; 
oversees development of more responsive service systems through 
intergovernmental and private sector initiatives and partnerships to 
address age-related issues and concerns.
    Coordinates the development and implementation of the agency's 
strategic plan that establishes long and short-range goals; objectives, 
strategies and action plan for advancing the agency's policy and 
program agenda. Reviews and coordinates all policy and program 
development documents and activities to ensure consistency with AoA's

[[Page 1351]]

strategic plan; and adjusts goals and strategies as appropriate.
    Directs intergovernmental affairs activities as it relates to the 
agency's policy and program development agenda, and develops and 
maintains effective relationships with other governmental departments 
and agencies. Plans, negotiates, facilitates and updates, as 
appropriate, memoranda of understanding with other departments and 
agencies to promote agreements and cooperative relationships and 
ventures that address policies and services affecting the aging 
population.
    Maintains information on, and pursues collaborative opportunities 
with, other Federal agencies, non-profit organizations and private 
corporations that have the potential to contribute to AoA's policy and 
program development priorities.
    Supports the Assistant Secretary for Aging in implementing section 
203(1) of the OAA by coordinating, advising, consulting with and 
cooperating with the head of each department, agency and 
instrumentality of the Federal Government proposing or administering 
programs or services substantially related to the objectives of the 
OAA. Oversees the consultation process by which agency heads must 
consult with AoA before establishing programs or services related to 
the OAA. Plans and implements the process for the collaboration of all 
Federal agencies with AoA in the execution by those agencies of 
programs and services related to the OAA.
    Provides technical, program and policy development input on 
legislative activities and the annual budget development cycle. 
Participates in Departmental and inter-departmental activities that 
concern health and social services; reviews and comments on 
Departmental regulations and policies regarding health programs and 
institutional and non-institutional long-term care services. Provides 
agency-wide leadership on the programmatic functions of AoA's 
discretionary grant programs. Plans and directs activities authorized 
under Title IV of the OAA as amended. Conducts activities for the 
development of adequate knowledge for improving the circumstances of 
older people. Develops a knowledge base for policy decisions and 
program development and coordination through support of a wide range of 
research, demonstration, and training activities.
    Prepares the planning documents for, and coordinates the 
development of, annual discretionary funds program announcements. 
Provides technical input for Congressional and budget presentations 
related to research and demonstration programs. Evaluates research, 
demonstration and training grant and contract proposals; and recommends 
approval/disapproval, monitors progress, gives technical guidance to, 
and evaluates the performance of grantees and contractors. Develops 
standards and identifies successful service and systems development 
strategies and best practice models for use by the Aging Network. 
Develops technical assistance material and dissemination strategies for 
these strategies, models, and best practice suggestions, in 
coordination with the other AoA offices.
    Conducts relevant policy research and program demonstrations to 
inform policy and program development; undertakes qualitative and 
quantitative analyses to develop policy options and recommendations for 
the Assistant Secretary for Aging. Develops policy reports based on the 
needs and circumstances of older people, their family members and the 
aging population. Manages a program for the collection, analysis, and 
dissemination of information related to the needs and problems of older 
persons. Develops and coordinates initiatives with other Federal 
agencies, national aging organizations and universities to fill gaps in 
information in the field of aging. Reviews research findings from the 
literature and products from AoA, the Aging Network, and other sources 
regarding information on aging to identify new findings that will be 
useful to older people and professionals operating in the field of 
aging. Determines the relative utility of such products, and in 
collaboration with the Office of Communications, their potential users 
and the most effective way to disseminate the information to users.
    Promotes coordination of AoA's research and demonstrations with 
other national, field and local programs related to aging. Within 
overall AoA strategy and long-range plans, conducts continuing studies 
and periodic reviews of needs and resources in the field of aging, and 
makes recommendations for action to the Assistant Secretary for Aging.
C. Center for Program Operations (BF)
    BF.00 Mission.
    BF.10 Organization.
    BF.20 Functions.
    BF.00 Mission. The Center for Program Operations (CPO) advises the 
Assistant Secretary for Aging on and provides leadership related to 
programs under the OAA.
    BF.10 Organization. A Deputy Assistant Secretary who reports 
directly to the Assistant Secretary for Aging heads the Center for 
Program Operations. The Center is organized as follows:
    Office of the Deputy Assistant Secretary for Program Operations 
(BF).
    Office of Evaluation (BFA).
    Office of Core Programs (BF1).
    Office for American Indian, Alaskan Native, and Native Hawaiian 
Programs (BF2).
    Office of Elder Rights (BF3).
    Office of Regional Operations (BFD1 to BFDX).
    BE.20 Functions.
    1. Office of the Deputy Assistant Secretary for Program Operations 
(BF). The Office of the Deputy Assistant Secretary for Program 
Operations (ODASPO) provides program expertise on program development, 
advocacy and initiatives within assigned areas. Provides leadership on 
behalf of Titles III, VI and VII of the OAA; those parts of Title II 
and Title IV of the OAA for which the Office is responsible; and 
Section 398 of the Public Health Service Act (PHSA). Plans, directs and 
evaluates the programs under the OAA designed to provide planning, 
coordination and services to older Americans through grant programs 
authorized under Titles II, III, IV, VI, and VII of the OAA.
    Consults with and provides technical assistance to and education 
for State and Area Agencies on Aging, Tribal grantees, and local 
community service providers in the development of plans, goals, and 
system development activities. Ensures that statutory requirements, 
regulations, policies, and instructions are implemented for Titles III, 
VI and VII, and for the functions under Title II and Title IV of the 
OAA for which the Office is responsible, as well as for Section 398 of 
the PHSA. In addition, the Deputy Assistant Secretary provides 
oversight and leadership to the Nutrition Officer established in Title 
II of the OAA who provides technical assistance and guidance to 
Regional Support Centers, States, Area Agencies on Aging and community 
service providers.
    The Deputy Assistant Secretary carries out the functions and serves 
as the Director of the Office of long-term Care Ombudsman Programs 
established in Section 201(d)(1) of the OAA. Serves as the effective 
and visible advocate regarding Federal policies and laws that may 
adversely affect the health, safety, welfare, or rights of older 
residents of long-term care facilities; reviews Federal legislation, 
regulations, and policies regarding long-term care ombudsman programs 
and makes recommendations

[[Page 1352]]

to the Secretary and Assistant Secretary; coordinates the activities of 
AoA with other Federal, State and local entities relating to long-term 
care ombudsman programs; prepares an annual report to Congress on the 
effectiveness of services provided by State long-term care ombudsman 
programs; and establishes standards for the training of State long-term 
care ombudsman staff.
    Supervises and provides technical guidance to the Regional Support 
Centers as they implement the national programs of the OAA. Ensures 
that clear and consistent guidance is given on program and policy 
directives. Issues substantive operating procedures to guide Regional 
staff of AoA in the conduct of their responsibilities; and establishes 
standards for performance plans and regularly assesses the performance 
against the established standards.
    2. Office of Evaluation (BFA). The Office of Evaluation (OE) 
implements, oversees and manages responsibilities assigned by the 
Government Performance and Results Act of 1993 (GPRA). Interprets AoA 
goals, priorities, and strategies for consistency with AoA long-range 
GPRA goals and strategies, and adjusts GPRA goals and strategies 
accordingly. Provides guidance and technical assistance to AoA 
organizational units in developing operational plans, particularly in 
developing measurable objectives and indicators reflecting program and 
organizational performance. Prepares AoA's annual GPRA plan and report 
and coordinates with Office of Budget and Finance on the development of 
the AoA performance budget.
    Develops AoA plans and priorities for evaluation of AoA grant 
programs, with subject matter input from appropriate units. Manages 
contracting for mandated evaluation projects and performs intramural 
evaluation studies. Prepares reports of the results of program and 
impact evaluations conducted by and for AoA, with technical input from 
other AoA units. Provides technical guidance on evaluation activities 
conducted as part of AoA's discretionary grants programs.
    Coordinates AoA activities related to the collection, analysis, and 
dissemination of national and program data on older individuals. 
Develops and manages all aspects of data requirements associated with 
home and community-based services programs under Title III of the OAA.
    Develops and designs the criteria for collecting, analyzing and 
disseminating program performance data on State and Area Agencies' 
implementation of OAA programs, and prepares that data for reporting to 
Congress and the public. Designs, implements and provides guidance and 
technical assistance to State and Area Agencies on Aging and service 
providers on data collection and analysis (section 202(b)(28)) and on 
uniform data collection procedures for State Units on Aging (section 
202(b)(29)).
    Develops and operates, in coordination with the Office of 
Administrative and Technology Services, a National Aging Program 
Information System focused on the information needs of AoA and the 
Network on Aging to both manage and advocate for the delivery of 
effective and efficient services to the elderly. Provides liaison with 
the Federal Task Force on Aging Statistics in support of planning and 
program requirements. Performs routine and special statistical analyses 
of data for AoA offices, other Federal and non-Federal organizations, 
and the general public.
    3. Office of Core Programs (BF1). The Office of Core Programs (OCP) 
serves as the focal point within AoA for the operation, administration, 
management, and assessment of the programs authorized under Title III 
of the OAA and section 398 of the PHSA. In addition, the Office 
performs the functions under Title II of the OAA related to 
consultation with other Federal agencies and the provision of 
information about aging services and programs in order to enhance 
service coordination and delivery.
    Implements Title III of the OAA through the development of 
regulations, policies and guidance governing the development and 
enhancement of comprehensive and coordinated home and community-based 
care service delivery systems by State and Area Agencies on Aging. This 
includes implementing and enhancing systems for supportive services and 
the operation of multi-purpose senior centers, congregate and home-
delivered nutrition services, health promotion and disease prevention 
services, and caregiver support and assistance services.
    Provides guidance regarding State Plan processing and approval, the 
process and criteria for approval of States? Intrastate Funding 
Formulas for the allocation and targeting of resources within States, 
and implementation of the Interstate Funding Formula for distribution 
of Title III funds among States. Fosters, oversees, ensures 
accountability and assesses the implementation of Title III by States 
and Area Agencies through guidance and direction to Regional staff 
regarding program reviews and program and system development and 
enhancements. Designs and provides training and technical assistance 
for program compliance, effectiveness, and enhancement.
    Directs and assesses the development of State-administered, home 
and community-based long-term care systems, and social and supportive 
services for the elderly. Initiates and encourages expansion of the 
capacities of home and community-based social service and health care 
systems to deliver comprehensive services to the elderly. Provides 
technical and subject matter expertise for the development of these 
systems, targeted at enhancing the capabilities of State and Area 
Agencies and local community service delivery programs to improve their 
service to older people. Coordinates with the Office of Planning and 
Policy Development to achieve a fully integrated approach for the 
enhancement of systems of care throughout the nation.
    Provides specialized input on programs under the OAA to long-range 
planning, operational plans and the budget process.
    Carries out the functions of the designated nutrition officer, who 
coordinates nutritional services under the Act and develops the 
regulations and guidelines, and provides technical assistance regarding 
nutrition to the AoA Regional Support Centers, State and Area Agencies, 
nutrition service providers, and other organizations. Serves as the 
liaison to the United States Department of Agriculture and other 
Federal agencies and organizations related to nutrition policy and 
program issues.
    Coordinates with the Office of Evaluation to conduct operational 
studies, program analyses, and evaluations on special issues of concern 
to the Secretary, the Assistant Secretary, Regional Support Centers, 
and State and Area Agencies on Aging. Prepares reports on program 
operations under Title III for the Assistant Secretary, other AoA 
offices, the Secretary, the President, Congress and the public. Through 
the analysis of State Plans, evaluation findings and other relevant 
material, identifies potential Title III program and management issues 
and develops recommendations to the Assistant Secretary on possible 
solutions.
    4. Office for American Indian, Alaskan Native, and Native Hawaiian 
Programs (BF2). The Office for American Indian, Alaskan Native, and 
Native Hawaiian Programs (OAIANNHP) administers programs authorized by 
Title VI of the Older

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Americans Act. On behalf of individuals who are older Native Americans, 
serves as the effective and visible advocate within the Department, 
with other Departments and agencies of the Federal Government, and with 
State, local and tribal governments providing leadership and 
coordination of activities, services and policies affecting American 
Indians, Alaskan Natives and Native Hawaiian elders. Advocates and 
promotes linkages among national Indian organizations, national aging 
organizations, and national provider organizations with the goal of 
enhancing the interests of and services to Native American elders. 
Recommends to the Assistant Secretary policies and priorities with 
respect to the development and operation of programs and activities 
relating to individuals who are older Native Americans. The Office 
coordinates activities among other Federal departments and agencies to 
ensure a continuum of improved services through memoranda of agreements 
or through other appropriate means of coordination. Carries out the 
following responsibilities of Title II: Evaluates the outreach under 
Title III and Title VI and recommends necessary action to improve 
service delivery, outreach, and coordination between Title III and 
Title VI services; encourages and assists the provision of information 
to older Native Americans with need for Supplemental Security Income, 
Medicaid, food assistance, housing assistance, and transportation 
assistance; develops research plans, conducts and arranges for research 
in the field of Native American aging; collects, analyzes, and 
disseminates information related to problems experienced by older 
Native Americans, including information on health status of older 
individuals who are Native Americans, elder abuse, in-home care, and 
other problems unique to Native Americans; develops, implements, and 
oversees the uniform data collection procedures for Tribal and Native 
Hawaiian Organizations; and implements and oversees the consultation 
requirements of Title II as they apply to Native American issues.
    Chairs the Interagency Task Force on Older Indians which is 
comprised of representatives from the Federal departments and agencies 
with an interest in the welfare of individuals who are older Indians 
and makes recommendations to the Assistant Secretary at six-month 
intervals, to facilitate coordination among federally funded programs 
and improve services to older Indians.
    Provides the Native American input to the Office of Planning and 
Policy Development for inclusion in AoA's research plan. In addition, 
collaborates with the Office of Core Programs on Title VI-Title III 
coordination.
    Provides input and feedback to the Office of Planning and Policy 
Development for the development and operation of Resource Centers on 
Native American Elders, which gather information, perform research, 
provide for dissemination of results of the research, and provide 
technical assistance and training to those who provide services to 
Native American elders.
    Provides specialized input on Title VI programs and the Native 
American components of Title II and Title VII-B programs to other 
offices for long-range planning, operational plans, research and 
training, and the budget process. Develops testimony and background 
documents concerning Native Americans for use by the Assistant 
Secretary.
    Serves as the AoA focal point for the administration and assessment 
of the programs authorized under Title VI and the Native American 
Organization provisions of Title VII-B of the OAA, including 
administering grants, cooperative agreements and contracts. Implements 
the American Indian, Alaskan Native, and Native Hawaiian programs in 
the field through provision of program and policy direction, training 
and oversight to the Regional Support Centers in the execution of the 
Native American components of their Title II, Title VI and Title VII-B 
responsibilities. Oversees the Regional Support Centers monitoring of 
Title VI grantees. Arranges for and manages ongoing training and 
technical assistance for Title VI grantees. Coordinates additional 
training and technical assistance with other projects managed by the 
Office of Planning and Policy Development.
    5. Office of Elder Rights (BF3). The Office of Elder Rights (OER) 
provides support to the Deputy Assistant Secretary for Program 
Operations for the administration of the ombudsman, elder abuse 
prevention, legal assistance development, and pension counseling 
provisions of Titles II and VII of the OAA throughout the Aging 
Network, including administration of the National Ombudsman Resource 
Center and the National Center on Elder Abuse, and advising the 
Assistant Secretary on the operation of those Centers. In addition, OER 
administers the Senior Medicare Patrol projects under Title IV of the 
OAA and the Health Insurance Portability and Accountability Act of 
1997.
    Reviews State Plans to determine eligibility for funding under the 
OAA and recommends approval or disapproval to the Assistant Secretary. 
Implements Title VII in the field through the provision to Regional 
Support Centers of guidance and information concerning AoA programs, 
and the development and interpretation of Title VII program regulations 
and policy. Ensures the implementation of guidance and instructions 
concerning long-term care ombudsman, prevention of elder abuse, and 
elder rights and legal assistance development programs. Provides 
guidance and leadership in the development of the pension counseling 
program and effective models for nationwide replication.
    Fosters, oversees, ensures accountability and assesses the 
implementation of Title VII by States through guidance and direction to 
Regional staff regarding program reviews, and program and system 
development and enhancements. Designs and provides training and 
technical assistance for program compliance, effectiveness, and 
enhancement.
    Conducts staff functions and responsibilities for the operation of 
the Long-Term Care Ombudsman Program and makes recommendations to the 
Deputy Assistant Secretary for Program Operations for program and 
policy enhancement. Serves as the agency's focal point for 
coordinating, implementing, monitoring, expanding, evaluating, and 
promoting efforts to provide consumer information, education and 
protection designed to detect, prevent and report error, fraud and 
abuse in the Medicare and Medicaid programs. Provides in-depth 
expertise, information, leadership and technical assistance through the 
Regional Support Centers to the Senior Medicare Patrol network and 
serves as a reliable clearinghouse of information for the aging 
network, older persons and their families. Provides specialized input 
on Title VII and consumer protection programs to long-range planning, 
operational plans and the budget process. Develops program plans and 
instructions for AoA Regional Support Centers and State and Area 
Agencies to improve the Title VII protection and representational 
programs funded under the OAA.
    6. Office of Regional Operations (BFD1-BFDX). The Office of 
Regional Operations report to the Deputy Assistant Secretary, CPO. The 
Office of Regional Operations include a coordinating central office 
liaison and nine Regional Support Centers, each of

[[Page 1354]]

which is headed by a Regional Administrator (RA).
    The Regional Support Centers serve as the focal point for the 
development, coordination and administration of OAA programs within the 
designated HHS region. Represent the Assistant Secretary for Aging 
within the region, providing information for, and contributing to the 
development of, national policy dealing with the elderly. Based on 
national policy and priorities, establish field program goals and 
objectives. Serve as the effective and visible advocates for the 
elderly to Federal agencies in their geographic jurisdiction to ensure 
the rights of the elderly; advise, consult and cooperate with each 
Federal agency proposing or administering programs or services related 
to the aging; coordinate and assist in the planning and development by 
public (including Federal, State, Tribal and local agencies) and 
private organizations of comprehensive and coordinated services and 
opportunities for older individuals in each community of the nation; 
and conduct active public education of officials and citizens and the 
aged to ensure broad understanding of the needs and capabilities of the 
aged.
    Monitor, assist and evaluate State Agencies on Aging administering 
programs supported under Titles II, III and VII of the OAA, and Indian 
Tribal Organizations administering projects under Title VI. Review OAA 
State Plans on Aging and recommend approval or disapproval to the 
Assistant Secretary for Aging, as appropriate. Review applications and 
recommend approval or disapproval of Title VI applications to the 
Assistant Secretary.
    Advise the Assistant Secretary of problems and progress of programs 
through the Deputy Assistant Secretary, CPO; recommend to the Assistant 
Secretary changes that would improve OAA operations; evaluate the 
effectiveness of OAA and related programs in the Regions and recommend 
to the Assistant Secretary or take positive action to gain improvement; 
and guide agencies and grantees in applications of policy to specific 
operational issues requiring resolution. Facilitate interagency 
cooperation at the Federal, Regional Support Center, State and Tribal 
levels to enhance resources and assistance available to the elderly. 
Disseminate and provide technical assistance regarding program 
guidelines and developments to State and Area Agencies, Indian Tribal 
Organizations and local community service providers.
    II. Delegations of Authority: All delegations and redelegations of 
authority made to officials and employees of affected organizational 
components will continue in them or their successors pending further 
redelegations.
    III. Funds, Personnel and Equipment: Transfer of organizations and 
functions affected by this reorganization shall be accompanied in each 
instance by direct and support funds, positions, personnel, records, 
equipment, supplies and other resources.

    Dated: December 26, 2007.
Michael O. Leavitt,
Secretary.
 [FR Doc. E8-39 Filed 1-7-08; 8:45 am]
BILLING CODE 4154-01-P