Office of the Secretary of Defense; Privacy Act of 1974; System of Records, 71664-71666 [E7-24464]

Agencies

• DEPARTMENT OF DEFENSE

[Federal Register Volume 72, Number 242 (Tuesday, December 18, 2007)]
[Notices]
[Pages 71664-71666]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-24464]


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DEPARTMENT OF DEFENSE

[DoD-2007-OS-0135]


 Office of the Secretary of Defense; Privacy Act of 1974; System 
of Records

AGENCY: Office of the Secretary, DoD.

ACTION: Notice to amend a system of records.

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SUMMARY: The Office of the Secretary of Defense is amending a system of 
records notices in its existing inventory of record systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
January 17, 2008 unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to the OSD Privacy Act Coordinator, Records 
Management Section, Washington Headquarters Services, 1155 Defense 
Pentagon, Washington, DC 20301-1155.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard at (703) 588-2386.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
systems of records notices subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the address above.
    The specific changes to the record systems being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
which requires the

[[Page 71665]]

submission of a new or altered system report.

     December 11, 2007.
L.M. Bynum,
Alternative OSD Federal Register Liaison Officer, Department of 
Defense.
DWHS P43

System name:
    Emergency Personnel Locator Records (February 22, 2006, 71 FR 
9100).

Changes:
* * * * *

System Location:
    Add to the entry ``Business Transformation Agency, 1851 South Bell 
Street, Arlington, VA 22240-5291.''
* * * * *

System manager(s) and address:
    Add to entry ``Chief, Administrative Services, Business 
Transformation Agency, 1851 South Bell Street, Arlington, VA 22240-
5291.''
* * * * *

Notification Procedures:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Administration & Program Support 
Directorate (APSD), Attn: COOP Program Manager, Crystal Gateway 
1, Suite 940, 1235 South Clark Street, Arlington, VA 22202-
3283.
    For Business Transformation Agency's records: Chief, Administrative 
Services, Business Transformation Agency, 1851 South Bell Street, 
Arlington, VA 22240-5291.
    Requests should contain individual's name, Social Security Number 
(SSN), office name where they were assigned or affiliated, and address 
and telephone number applicable to the period during which the records 
were maintained. Social Security Number (SSN) is used for positive 
identification.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
records about themselves should address written inquiries to the 
Administration & Program Support Directorate (APSD), Attn: COOP Program 
Manager, Crystal Gateway 1, Suite 940, 1235 South Clark 
Street, Arlington, VA 22202-3283.
    For Business Transformation Agency's records: Chief, Administrative 
Services, Business Transformation Agency, 1851 South Bell Street, 
Arlington, VA 22240-5291.
    Requests should contain individual's name, Social Security Number 
(SSN), office name where they were assigned or affiliated, and address 
and telephone number applicable to the period during which the records 
were maintained. Social Security Number (SSN) is use for positive 
identification.''
* * * * *
DWHS P43

Emergency Personnel Locator Records
System location(s):
    Segments are maintained within the Office of the Secretary of 
Defense (OSD), The Joint Staff, and all other activities deriving 
administrative support from Washington Headquarters Services.
    Washington Headquarters Services, Information Technology Management 
Directorate, Pentagon Room 1C1065A, Washington, DC 20301-1155.
    Washington Headquarters Services, Information Technology Management 
Directorate, Crystal Gateway 3, Suite 1204, 1215 South Clark Street, 
Arlington, VA 22202-4387.
    AT&T Internet Data Center (IDC), 480 Arsenal Street, Watertown, MA 
02472-2805.
    Qwest, 350 East Cermak Road, Suite 700, Chicago, IL 60616-1568.
    Business Transformation Agency, 1851 South Bell Street, Arlington, 
VA 22240-5291.

Categories of individuals covered by the system:
    Civilian employees and military personnel and their dependents, 
consultants, contractors, with whom the Office of the Secretary of 
Defense, The Joint Staff, and all other activities deriving 
administrative support from Washington Headquarters Services (WHS) 
conduct official business. Inclusion is at the discretion of the 
maintaining office.

Categories of records in the system:
    Individual's Social Security Number and/or name, organizational 
address, home address or unit of assignment, work and home telephone 
numbers and related information. Emergency personnel rosters, contact 
listing files, organizational telephone directories, and listings of 
office personnel.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulation; 10 U.S.C. Chapter 2, 
Secretary of Defense; Executive Order 12656, Assignment of Emergency 
Preparedness Responsibilities, November 18, 1988, as amended; 
Presidential Decision Directive 67, Enduring Constitutional Government 
and Continuity of Government Operations, October 21, 1998; Federal 
Preparedness Circular 65, Federal Executive Branch Continuity of 
Operations, June 15, 2004; Deputy Secretary of Defense Memorandum, 
Implementation of National Security Policy Direction of Enduring 
Constitutional Government and Continuity of Operations, February 17, 
1999; DoD Directive 3020.26, Defense Continuity Program, September 8, 
2004; DoD Directive 3020.36, Assignment of National Security Emergency 
Preparedness (NSEP) Responsibilities to DoD Components, November 2, 
1988; and DoD Directive 5110.4, Washington Headquarters Services, 
October 19, 2001.

Purpose(s):
    Records support agency requirements for emergency notification of 
personnel, establishment of locator listings, and all other official 
management functions where personnel and organizational point of 
contact information is required.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The ``Blanket Routine Uses'' set forth at the beginning of OSD's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are maintained in file folders and electronic storage 
media.

Retrievability:
    Files are retrieved by Social Security Number (SSN) and/or name of 
employee or individual.

Safeguards:
    Facilities where the systems are maintained are locked when not 
occupied. Paper records are kept in filing cabinets and other storage 
places which are locked when office is not occupied. Electronic records 
are on computer terminals in supervised areas using a system with 
software access control safeguards. Only persons on a need-to-know 
basis and trained in the handling of information protected by the 
Privacy Act have access to the system. Access to personal information 
is further restricted by lock and key in secure containers, and in a 
computer system with intrusion safeguards.

[[Page 71666]]

Retention and disposal:
    Records are retained until information is no longer current and 
then destroyed. Obsolete paper information is destroyed by tearing into 
pieces, shredding, pulping, macerating, or burning. Obsolete computer 
records are erased or overwritten.

System manager(s) and address:
    Office of the Secretary of Defense Privacy Act Officer, OSD Records 
Management and Privacy Act Branch, Washington Headquarters Services, 
1155 Defense Pentagon, Washington, DC 20301-1155.
    Chief, Administrative Services, Business Transformation Agency, 
1851 South Bell Street, Arlington, VA 22240-5291.
    Program Manager, Washington Headquarters Services, Information 
Technology Management Directorate, Crystal Gateway 1, Suite 
940, 1235 South Clark Street, Arlington, VA 22202-3283.
    Program Manager, Washington Headquarters Services, Information 
Technology Management Directorate, Crystal Gateway 3, Suite 
1204, 1215 South Clark Street, Arlington, VA 22202-4387.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquires 
to the Administration & Program Support Directorate (APSD), Attn: COOP 
Program Manager, Crystal Gateway 1, Suite 940, 1235 South 
Clark Street, Arlington, VA 22202-3283.
    For Business Transformation Agency's records: Chief, Administrative 
Services, Business Transformation Agency, 1851 South Bell Street, 
Arlington, VA 22240-5291.
    Requests should contain individual's name, Social Security Number 
(SSN), office name where they were assigned or affiliated, and address 
and telephone number applicable to the period during which the records 
were maintained. Social Security Number (SSN) is used for positive 
identification.

Record access procedures:
    Individuals seeking access to records about themselves should 
address written inquiries to the Administration & Program Support 
Directorate (APSD), Attn: COOP Program Manager, Crystal Gateway 
1, Suite 940, 1235 South Clark Street, Arlington, VA 22202-
3283.
    For Business Transformation Agency's records: Chief, Administrative 
Services, Business Transformation Agency, 1851 South Bell Street, 
Arlington, VA 22240-5291.
    Requests should contain individual's name, Social Security Number 
(SSN), office name where they were assigned or affiliated, and address 
and telephone number applicable to the period during which the records 
were maintained. Social Security Number (SSN) is used for positive 
identification.

Contesting record procedures:
    The OSD rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.

Record source categories:
    Information is obtained from the subject individual and official 
personnel office documents.

Exemptions claimed for the system:
    None.

 [FR Doc. E7-24464 Filed 12-17-07; 8:45 am]
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