Privacy Act of 1974, as Amended; Alterations to Existing System of Records, Including New Routine Use, 71470-71474 [E7-24391]

Download as PDF ebenthall on PROD1PC69 with NOTICES 71470 Federal Register / Vol. 72, No. 241 / Monday, December 17, 2007 / Notices properly specify a governing law with respect to certain contractual relations altogether. Article VI, Section 9(c) of OCC’s ByLaws provides that Illinois law, specifically the Illinois Uniform Commercial Code, is the governing law with respect to cleared contracts. A ‘‘cleared contract’’ is defined in Article I, Section 1 of OCC’s By-Laws as ‘‘a cleared security or commodity future or futures option that is cleared by [OCC].’’ A ‘‘cleared security’’ is defined as ‘‘an option contract (other than a futures option), a security future or a BOUND.’’ However, OCC has interactions and relationships with clearing members not directly involving cleared contracts (e.g., membership and financial requirements). Accordingly, the choice of law provisions in Article VI, Section 9(c) are not comprehensive. OCC Rule 614(m), which clarifies the limited obligations of OCC in connection with pledges of cleared securities, incorporates certain provisions of Article VI, Section 9 of the By-Laws by reference and also contains special provisions applicable in the event that, notwithstanding the choice of law provisions of Article VI, Section 9(c), the laws of a jurisdiction that has not adopted the 1994 revisions to Article 8 and 9 of the UCC are applicable to security interests in pledged securities. However, because all 50 U.S. States, the District of Colombia, the U.S. Virgin Islands, and Puerto Rico have now adopted the 1994 revisions to Article 8 and 9 of the UCC, the special provisions are unnecessary. Article V (Clearing Members), Section 3 (Conditions to Admission), paragraph (k) of OCC’s By-Laws provides that as a condition to admission as a clearing member non-U.S. securities firms must consent to the jurisdiction of Illinois courts and to the application of U.S. law in connection with any dispute with OCC arising from membership. However, this provision only applies to the limited context of disputes with OCC arising from membership. The proposed rule change adds a general choice of law provision to OCC’s By-Laws in order to provide consistency and predictability in the application of the law to all relations between OCC and its clearing members. This new provision will be particularly useful with respect to collateral posted by nonU.S. clearing members where a clear choice of law provision could provide further assurance that OCC’s interests in such collateral are properly perfected. Such a provision will also decrease the likelihood of an inadvertent inconsistency among provisions of the various Articles of the By-Laws. VerDate Aug<31>2005 15:28 Dec 14, 2007 Jkt 214001 Illinois law is the most logical choice to be the governing law under the proposed choice of law provision given OCC’s location and OCC’s familiarity with Illinois law. Selecting Illinois law, along with federal law, as the governing law will also result in greatest consistency with current provisions of OCC’s By-Laws and Rules. In addition, selection of Illinois as the forum for resolving any claims or disputes arising out of or relating to OCC’s By-Laws or Rules will be most logical in light of the consistent application of Illinois law to relations between OCC and its clearing members. The following revisions to OCC’s ByLaws and Rules are necessary to create a general choice of law provision: (1) New Choice of Law Provision: OCC will add a new Section 10 (General Choice of Law and Forum Selection) to Article IX (General Provisions) of its ByLaws. New Section 10 will specify Illinois law as the governing law with respect to OCC’s By-Laws and Rules as well as any agreements between OCC and clearing members. It will also specify that any lawsuits between clearing members and OCC be brought in a federal court or in the absence of federal jurisdiction in a state court located in Chicago, Illinois. Existing Sections 10–12 of Article IX will be renumbered as Sections 11–13 but will otherwise remain unchanged. (2) Amendments to Other Sections of the By-Laws: OCC will remove Article VI, Section 9(c) of the By-Laws in its entirety and replace it with a reference to Article IX, Section 10 of the By-Laws and with a notice provision that persons desiring to perfect security interests in cleared securities should seek the advice of counsel. (3) Amendments to Rules: OCC will make conforming amendments to Rule 604(b)(3)(ii) and to Interpretation and Policy .01 under Rule 614. These amendments are necessary in light of the adoption of the general choice of law provision described above. OCC will also delete language in Rule 614(m) providing for a contingency in the event of the application of the law of a jurisdiction that has not adopted the 1994 amendments to Articles 8 and 9 of the UCC as these are no longer necessary. III. Discussion Section 17A(b)(3)(F) of the Act requires, among other things, that the rules of a clearing agency be designed to assure the safeguarding of securities and funds which are in its custody or control or for which it is responsible. 3 3 15 PO 00000 U.S.C. 78q–1(b)(3)(F). Frm 00126 Fmt 4703 Sfmt 4703 The proposed rule change is designed to eliminate any uncertainty about the law applicable to contractual disputes between OCC and its members and about the forum for any litigation between OCC and its members. Uncertainty about these matters could prolong contractual disputes or litigation, which ultimately could affect or interfere with OCC’s ability to clear and settle securities transactions for one or more of its members. Additionally, the proposed rule change is designed to assure that OCC’s interests in members’ collateral is perfected because the rule change clarifies that Illinois law applies to the securities on deposit at OCC by its foreign members. In the event of a member default, OCC uses such collateral either in the form of margin or clearing fund to meet its settlement obligations and to protect itself and its other members from financial loss. Accordingly, because the proposed rule change adds a new choice of law and forum selection provision to OCC’s rules, the Commission finds that it is designed to assure the safeguarding of securities and funds which are in OCC’s custody or control of for which it is responsible under Section 17A of the Act. IV. Conclusion On the basis of the foregoing, the Commission finds that the proposed rule change is consistent with the requirements of the Act and in particular Section 17A of the Act and the rules and regulations thereunder. 4 It is therefore ordered, pursuant to Section 19(b)(2) of the Act, that the proposed rule change (File No. SR– OCC–2006–09) be and hereby is approved. For the Commission by the Division of Trading and Markets, pursuant to delegated authority. 5 Florence E. Harmon, Deputy Secretary. [FR Doc. E7–24307 Filed 12–14–07; 8:45 am] BILLING CODE 8011–01–P SOCIAL SECURITY ADMINISTRATION Privacy Act of 1974, as Amended; Alterations to Existing System of Records, Including New Routine Use AGENCY: Social Security Administration (SSA). 4 In approving the proposed rule change, the Commission considered the proposal’s impact on efficiency, competition and capital formation. 15 U.S.C. 78c(f). 5 17 CFR 200.30–3(a)(12). E:\FR\FM\17DEN1.SGM 17DEN1 Federal Register / Vol. 72, No. 241 / Monday, December 17, 2007 / Notices Altered System of Records and New Routine Use. ACTION: In accordance with the Privacy Act (5 U.S.C. 552a(e)(4) and (e)(11)), we are issuing public notice of our intent to alter an existing system of records entitled, the Visitor Intake Process/Customer Service Record (VIP/ CSR) System, 60–0350. The proposed alterations will result in the following changes to the VIP/CSR System: (1) Expansion of the categories of individuals covered by the VIP/CSR System; (2) Expansion of the categories of records maintained in the VIP/CSR System; (3) Expansion of the purposes for which we use the VIP/CSR System; and (4) Amendment of the record source categories covered by the VIP/CSR System. We are also establishing a new routine use for disclosure of information maintained in the VIP/CSR System. The proposed alterations and new routine use are discussed in the SUPPLEMENTARY INFORMATION section below. We invite public comment on this proposal. DATES: We filed a report of the proposed alterations and new routine use disclosure with the Chairman of the Senate Committee on Homeland Security and Governmental Affairs, the Chairman of the House Committee on Government Reform, and the Director, Office of Information and Regulatory Affairs, Office of Management and Budget (OMB) on November 13, 2007. The proposed altered system of records, including the proposed new routine use applicable to the system, will become effective on December 23, 2007, unless we receive comments warranting them not to become effective. ADDRESSES: Interested individuals may comment on this publication by writing to the Deputy Executive Director, Office of Public Disclosure, Office of the General Counsel, Social Security Administration, Room 3–A–6 Operations Building, 6401 Security Boulevard, Baltimore, Maryland 21235– 6401. All comments received will be available for public inspection at the above address. FOR FURTHER INFORMATION CONTACT: Contact Earlene Whitworth Hill, Social Insurance Specialist, Office of Public Disclosure, Office of the General Counsel, Social Security Administration, in Room 3–A–6 Operations Building, 6401 Security Boulevard, Baltimore, Maryland 21235– 6401, telephone at (410) 965–1817, e-mail: earlene.whitworth.hill@ssa.gov. ebenthall on PROD1PC69 with NOTICES SUMMARY: VerDate Aug<31>2005 15:28 Dec 14, 2007 Jkt 214001 SUPPLEMENTARY INFORMATION: I. Background and Purpose of the Proposed Alterations to the VIP/CSR System of Records A. General Background Social Security provides a variety of services to the general public in connection with various programs under the Social Security Act. This activity requires personal interaction between our employees and the public on many occasions. We originally published a notice of the VIP/CSR System in the Federal Register (FR) at 67 FR 63489 on October 11, 2002. At that time, we used information in the VIP/CSR System for management information and administrative purposes, such as tracking scheduled appointments and monitoring visitor information in our field offices, and for programmatic purposes associated with individuals’ claims for benefits under programs we administer. On October 13, 2005, we published a notice of alterations and a new routine use applicable to the VIP/CSR System at 70 FR 59794. The alterations to the VIP/ CSR System allowed us to maintain information that would alert employees in our offices if a member of the public takes action, or threatens to take action, that affects the security and safety of our employees, security guards, visitors, facilities, or records. We are now making additional alterations to the VIP/CSR System as discussed below. B. Proposed Alterations SSA believes that a threat exists to the safety and security of SSA employees, security personnel, visitors, and facilities when a beneficiary, claimant, attorney or non-attorney representative, or representative payee commits, or attempts to commit, a violent crime for which a court has issued an arrest warrant and the individual is not in the custody of a law enforcement agency, and we reasonably believe that the individual will contact SSA for a business-related purpose. We consider this to be the case even when an individual has not threatened or committed an act of violence directly against one of our employees, visitors, or facilities. For example, we could have a situation in which a beneficiary commits or attempts to commit a violent crime against his Social Security representative payee and an arrest warrant is issued for the beneficiary. As a result, it is likely that the beneficiary will contact or visit an SSA office somewhere in the United States in order to designate a new representative payee. If the defendant flees in order to avoid PO 00000 Frm 00127 Fmt 4703 Sfmt 4703 71471 apprehension, he or she may contact or visit SSA in order to conduct other business matters such as a change of address, change method of payment to direct payment, change in direct deposit, payment of an underpayment, payment of benefit check, or to act on a scheduled appointment. Such contact could pose a threat to anyone present in the office, as well as the facility itself. To assist us in protecting the safety and security of our employees, visitors, and facilities, we have developed a VIP/ CSR System High Risk Alert functionality that will alert our offices about these potentially dangerous situations. We will maintain information about individuals only when: • A court has issued an arrest warrant for the individual who is charged with committing, or attempting to commit, a violent crime and he or she is not in the custody of law enforcement authorities; and • SSA management officials have a reasonable expectation that the individual will visit or contact us for a business matter (e.g., request a change of address, change of representative payee, direct payment of benefits, change in direct deposit, payment of an underpayment, payment of a benefit check, or the individual has a scheduled appointment); and • SSA management officials have verified the identity of the individual who is under investigation with law enforcement and have determined that this individual is the same individual with whom we may have contact. Since we want to ensure that information is entered into the VIP/CSR System only as we describe above, before we enter information into the system, the appropriate Social Security field office (FO) manager, Area Director, and Assistant Regional Commissioner, Management and Operations Support, will be required to review the facts to determine if the case meets the criteria listed above. Once our management concludes that all factors are present, the case will be entered in the VIP/CSR System as a High Risk Alert. Once information is entered in the VIP/CSR System, at a minimum, the FO manager will confirm, every 30 days with the appropriate law enforcement officials who have jurisdiction over the case, that the individual identified still presents a danger to SSA employees, visitors, or facilities. If it is determined that the individual no longer presents a danger, the High Risk Alert will be deleted. Situations that would meet the criteria for deletion are: • The individual is in the custody of law enforcement; or E:\FR\FM\17DEN1.SGM 17DEN1 71472 Federal Register / Vol. 72, No. 241 / Monday, December 17, 2007 / Notices • The individual is no longer a suspect or has been exonerated; or • The individual is deceased. The SSA Regional Center for Security and Integrity and the Division of Systems Security and Program Integrity will maintain a list of all High Risk Alert cases that have been entered into VIP/CSR System and will monitor the list to ensure that we are regularly reviewing cases. We will issue operating instructions for our management officials’ use to ensure that the changes to the VIP/CSR System are implemented as we describe above. Before we can implement the changes discussed above, we must make the following alterations to the VIP/CSR System: i. Amend the categories of individuals section of the notice of the VIP/CSR System to include our beneficiaries, claimants, attorney or non-attorney representatives, or representative payees who commit, or attempt to commit, a violent crime, have an outstanding arrest warrant, and who we reasonably believe will attempt to contact one of our facilities to conduct program business; ii. Amend the categories of records section of the notice of the VIP/CSR System to include a High Risk Alert indicator and identifying information about the individuals described in item B.i above, such as their name and/or Social Security number (SSN), date of birth, information pertaining to the specific nature of the crime, and information pertaining to the date, time, and the location of the crime; iii. Amend the purpose(s) section of the notice of the VIP/CSR System to describe that we will use information in the VIP/CSR System for the purposes described in items B.i and B.ii above; and iv. Amend the record source categories section of the notice of the VIP/CSR System to identify law enforcement officials as the source of the warrant information that will be maintained in the VIP/CSR System. as the individual poses a threat to the security and safety of our employees, visitors to our offices, and our facilities. As discussed above, at a minimum, the FO manager will confirm every 30 days with the law enforcement officials who have jurisdiction over the cases that the individual identified still presents a danger to our employees, visitors, or facilities. This confirmation will require us to disclose some basic information about the individual for whom the warrant was issued. To comply with the Privacy Act, we are establishing the following routine use, which appears as routine use number 8 in the notice of the VIP/CSR System below. The routine use provides for disclosure: To the appropriate law enforcement official, the Social Security Administration (SSA) may disclose information regarding a Social Security beneficiary, claimant, attorney or non-attorney representative, or representative payee who is the subject of an outstanding arrest warrant for having committed, or having attempted to commit, a violent crime for the purposes of determining whether SSA should include an individual’s information in the VIP/CSR System or remove an individual’s information from the system because he/she no longer meets the criteria (i.e., the individual is in the custody of law enforcement, is no longer a suspect or has been exonerated, or is deceased). A. Discussion B. Compatibility of Routine Use The Privacy Act (5 U.S.C. 552a(a)(7) and (b)(3)) and SSA’s disclosure regulation (20 CFR Part 401) permit us to disclose information under a published routine use for a purpose that is compatible with the purpose for which we collected the information. Section 401.150(c) of the regulation permits us to disclose information under a routine use, where necessary, to carry out SSA programs. The routine use we are proposing will allow disclosures that assist in ensuring that our places of business are safe and secure for both customers and employees, and that our employees can perform their duties without fear of intimidation or injury. Thus, the routine use is appropriate and meets the relevant statutory and regulatory criteria. As described above, we will maintain information in the VIP/CSR System about the new category of individuals (i.e., claimants, beneficiaries, attorney or non-attorney representatives, or representative payees) who commits, or attempts to commit, a violent crime, have an outstanding arrest warrant, and who we reasonably believe will attempt to contact one of our facilities to conduct program business, only as long III. Housekeeping Change We are making the following housekeeping changes to the VIP/CSR System notice to make it accurate and up-to-date. 1. Categories of records in the system: We are revising the wording of item 7 in this section so that it clearly identifies to whom the records pertain. 2. Routine uses of records maintained in the system, including categories of ebenthall on PROD1PC69 with NOTICES II. New Routine Use VerDate Aug<31>2005 15:28 Dec 14, 2007 Jkt 214001 PO 00000 Frm 00128 Fmt 4703 Sfmt 4703 users and the purposes of such uses: We have revised the wording of routine use number 6. We have not made any substantive changes to the routine use. 3. Safeguards: We are deleting the text ‘‘or alternate participants,’’ which was inadvertently included in this section of the notice. 4. Retention and disposal: We have revised the retention dates so that they adhere to the General Records Schedule issued by National Archives and Records Administration (NARA). IV. Effect of the Proposed VIP/CSR System Alterations and Routine Use on the Rights of Individuals The proposed alterations and routine use applicable to the VIP/CSR System will assist us in carrying out our responsibility to protect the safety and security of our employees, visitors to Social Security offices, and SSA facilities. We will collect, maintain, use, and disclose only the minimum information necessary to accomplish this purpose. Further, we will adhere to all applicable statutory requirements when doing so, including those under the Social Security Act and Privacy Act. Thus, we do not anticipate that the alterations and routine use will have an unwarranted effect on the rights of individuals. Dated: November 13, 2007. Michael J. Astrue, Commissioner. SYSTEM NUMBER: 60–0350. SYSTEM NAME: Visitor Intake Process/Customer Service Record (VIP/CSR) System. SECURITY CLASSIFICATION: None. SYSTEM LOCATION: Social Security Administration, Office of Systems, 6401 Security Boulevard, Baltimore, Maryland 21235. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: This system covers visitors to the Social Security Administration (SSA) field offices (FO) for various purposes (see ‘‘Purpose(s)’’ section below); individuals who have threatened an act of violence, commit, or attempt to commit, a violent crime against an SSA employee, a visitor to any SSA office conducting business or another individual accompanying such visitor, or to any SSA office; and SSA beneficiaries, claimants, attorney or non-attorney representatives, or representative payees who commit, or E:\FR\FM\17DEN1.SGM 17DEN1 Federal Register / Vol. 72, No. 241 / Monday, December 17, 2007 / Notices attempt to commit, a violent crime, have an outstanding arrest warrant, and who we reasonably believe will attempt to contact one of our facilities to conduct program business. ebenthall on PROD1PC69 with NOTICES CATEGORIES OF RECORDS IN THE SYSTEM: This system contains the following information about each visitor: (1) Visitor information, such as Social Security number, full name and date of birth, when such information is provided by the visitor; (2) Visitor information, such as the time the visitor entered and left the office, an assigned group number, number of interviews associated with the visit and remarks associated with the visit; (3) Appointment information, such as date and time of appointment, source of appointment and appointment unit number (unit establishing appointment); (4) Notice information, such as closeout notice type (e.g., title II 6-month closeout letter, title XVI SSA–L991) and close-out notice date/time when sent; (5) Interview information, such as each occurrence, subject of interview, estimated waiting time, preferred language, type of translator, the number of the interview in the queue, interview disposition (e.g., completed, deleted, left without service), interview priority, start and ending time and name of interviewer; (6) SSN, full name and relationship to claimant or beneficiary, when such information is provided; (7) ‘‘High Risk’’ alert information about individuals who take action, or threaten to take action, that affects the security and safety of our employees, security guards, visitors, facilities, or records; i.e., personal information about the visitor such as name, SSN, date of birth, specific nature of the threat or act of violence, the date, time, and location of the threat or act of violence; (8) Source of the report from the SSA– 3114–U4; and (9) ‘‘High Risk’’ alert information about beneficiaries, claimants, attorney or non-attorney representatives, or representative payees who commit, or attempt to commit, a violent crime, have an outstanding arrest warrant, and who we reasonably believe will attempt to contact one of our facilities to conduct program business; i.e., personal information about the individuals such as name, SSN, date of birth, information pertaining to the specific nature of the crime, and the date, time, and location of the crime. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Sections 222, 223, 225, 1611, 1615, 1631 and 1633 of the Social Security VerDate Aug<31>2005 15:28 Dec 14, 2007 Jkt 214001 Act (42 U.S.C. 422, 423, 425, 1382, 1382d, 1383 and 1383b); the Federal Records Act of 1950 (Pub. L. 81–754, 64 Stat. 583), as amended. PURPOSE(S): Information in VIP/CSR System is used to: • Provide a means of collecting waiting time data on all in-office interviews in SSA FOs; • Provide management information on other aspects of all in-office interviews in SSA FOs; • Provide a source for customer service record data collection for such interviews and capture discrete data about the volume and nature of inquiries to support management decisions in the areas of process improvement and resource allocation; • Provide a means of collecting information about individuals who have threatened an act of violence and/or have committed an act of violence against an SSA employee, or a visitor to any SSA office conducting business, and/or to any SSA office; • Generate a timely ‘‘High Risk’’ alert to alert intake employees of an individual who may pose a security risk, including a ‘‘High Risk’’ alert for Social Security beneficiaries, claimants, attorney or non-attorney representatives, or representative payees who commit, or attempt to commit, a violent crime, have an outstanding arrest warrant, and who we reasonably believe will attempt to contact one of our facilities to conduct program business; • Provide a standard approach to ensure the safety of SSA employees, visitors, security personnel, and facilities. The information collected from visitors to SSA FOs will be used for filing claims for benefits under title II, transacting post-entitlement actions if currently entitled to benefits under title II, filing claims for benefits under title XVI, transacting post-eligibility actions if currently eligible for benefits under title XVI, obtaining an SSN, transacting other actions related to a SSN, or other actions or queries that may require an interview at SSA. The information collected from the ‘‘High Risk’’ alert will be used to advise the intake employees at any SSA office of the potential security risk and to use extra caution when dealing with the individual who is before them and/or who has scheduled an appointment. The ‘‘High Risk’’ alert will include personal information about the visitor such as name, SSN, date of birth, specific nature of the threat or act of violence, and the date, time, and location of the threat or act of violence. PO 00000 Frm 00129 Fmt 4703 Sfmt 4703 71473 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosures may be made for routine uses as indicated below. 1. To the Office of the President for the purpose of responding to an individual pursuant to an inquiry received from that individual or from a third party on his or her behalf. 2. To a congressional office in response to an inquiry from that office made at the request of the subject of a record. 3. To the Department of Justice (DOJ), a court, or other tribunal, or other party before such tribunal when: (a) The Social Security Administration (SSA), or any component thereof, or (b) Any SSA employee in his or her official capacity; or (c) Any SSA employee in his or her individual capacity where DOJ (or SSA where it is authorized to do so) has agreed to represent the employee; or (d) The United States, or any agency thereof, where SSA determines that the litigation is likely to affect the operations of SSA or any of its components is party to litigation or has an interest in such litigation, and SSA determines that the use of such records by DOJ, a court, or other tribunal is relevant and necessary to the litigation, provided, however, that in each case, SSA determines that such disclosure is compatible with the purpose for which the records were collected. 4. To contractors and other Federal agencies, as necessary, to assist the Social Security Administration in the efficient administration of its programs. 5. To student volunteers, individuals working under a personal services contract, and other individuals performing functions for the Social Security Administration, but technically not having the status of Agency employees, if they need access to the records in order to perform their assigned Agency functions. 6. To the General Services Administration and National Archives and Records Administration (NARA) under 44 U.S.C. 2904 and 2906, as amended by the NARA Act of 1984, information that is not restricted from disclosure by Federal law for the use of those agencies in conducting records management studies. 7. To Federal, State, and local law enforcement agencies and private security contractors as appropriate, information necessary: (a) To enable them to protect the safety of Social Security Administration (SSA) employees and customers, the E:\FR\FM\17DEN1.SGM 17DEN1 71474 Federal Register / Vol. 72, No. 241 / Monday, December 17, 2007 / Notices security of the SSA workplace and the operation of SSA facilities, or (b) To assist investigations or prosecutions with respect to activities that affect such safety and security or activities that disrupts the operation of SSA facilities. 8. To the appropriate law enforcement official, the Social Security Administration (SSA) may disclose information regarding a Social Security beneficiary, claimant, attorney or nonattorney representative, or representative payee who is the subject of an outstanding arrest warrant for having committed, or having attempted to commit, a violent crime for the purposes of determining whether SSA should include an individual’s information in the VIP/CSR System or remove an individual’s information from the system because he or she no longer meets the criteria (i.e., the individual is in the custody of law enforcement, is no longer a suspect or has been exonerated, or is deceased). POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records in this system are maintained in both electronic and paper form (e.g., magnetic tape and disc and microfilm). RETRIEVABILITY: Records in this system will be retrieved by the individual’s SSN and/ or name. SAFEGUARDS: Security measures include the use of access codes to enter in the computer system, which will maintain the data and storage of the computerized records in secured areas that are accessible only to employees who require the information in performing their official duties. SSA employees who have access to the data will be informed of the criminal penalties of the Privacy Act for unauthorized access to or disclosure of information maintained in the system. See 5 U.S.C. 552a(i)(1). Contractor personnel and/or alternate participants having access to data in the system of records will be required to adhere to SSA rules concerning safeguards, access and use of the data. ebenthall on PROD1PC69 with NOTICES RETENTION AND DISPOSAL: Records in the Visitor Intake Process/ Customer Service Record (VIP/CSR) System ‘‘High Risk’’ file will be retained for five years in accordance with Section E of NC–47–76–12. The means of disposal of the information in the Visitor Intake Process/Customer Service Record (VIP/CSR) System ‘‘High Risk’’ VerDate Aug<31>2005 15:28 Dec 14, 2007 Jkt 214001 file will be appropriate to the storage medium (e.g., deletion of individual electronic records or shredding of paper records). Additionally, management officials will have the ability to delete records from the ‘‘High Risk’’ file electronic database. SYSTEM MANAGER(S) AND ADDRESS(ES): Deputy Commissioner, Office of Systems, Social Security Administration, 6401 Security Boulevard, Baltimore, Maryland 21235. NOTIFICATION PROCEDURE(S): An individual can determine if this system contains a record about him or her by writing to the system manager(s) at the above address and providing his or her name, SSN, or other information that may be in the system of records that will identify him or her. An individual requesting notification of records in person should provide the same information, as well as provide an identity document, preferably with a photograph, such as a driver’s license. If an individual does not have identification documents sufficient to establish his or her identity, the individual must certify in writing that he or she is the person claimed to be and that he or she understands that knowing and willful request for, or acquisition of, a record pertaining to another individual under false pretenses is a criminal offense. If notification is requested by telephone, an individual must verify his or her identity by providing identifying information that parallels the record to which notification is being requested. If it is determined the identifying information provided by telephone is insufficient, the individual will be required to submit a request in writing or in person. If an individual is requesting information by telephone on behalf of another individual, the subject individual must be connected with SSA and the requesting individual in the same phone call. SSA will establish the subject individual’s identity (his or her name, SSN, address, date of birth and place of birth, along with one other piece of information such as mother’s maiden name), and ask for his or her consent in providing information to the requesting individual. If a request for notification is submitted by mail, an individual must include a notarized statement to SSA to verify his or her identity or must certify in the request that he or she is the person claimed to be and that he or she understands that the knowing and willful request for, or acquisition of, a record pertaining to another individual under false pretenses is a criminal PO 00000 Frm 00130 Fmt 4703 Sfmt 4703 offense. These procedures are in accordance with SSA Regulations (20 CFR 401.40). RECORD ACCESS PROCEDURE(S): Same as Notification procedure(s). Requesters also should reasonably specify the record contents they are seeking. These procedures are in accordance with SSA Regulations (20 CFR 401.40). CONTESTING RECORD PROCEDURE(S): Same as Notification procedures. Requesters also should reasonably identify the record, specify the information they are contesting, and state the corrective action sought, and the reasons for the correction, with supporting justification showing how the record is untimely, incomplete, inaccurate or irrelevant. These procedures are in accordance with SSA Regulations (20 CFR 401.65). RECORD SOURCE CATEGORIES: Information in this system of records is obtained from information collected from individuals interviewed in person in SSA FOs, from existing systems of records, such as the Claims Folders System, 60–0089; Master Beneficiary Record, 60–0090, Supplemental Security Income Record and Special Veterans Benefits, 60–0103; from information generated by SSA, such as computer date/time stamps at various points in the interview process; and from law enforcement. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE PRIVACY ACT: None. [FR Doc. E7–24391 Filed 12–14–07; 8:45 am] BILLING CODE 4191–02–P DEPARTMENT OF TRANSPORTATION Federal Aviation Administration Noise Exposure Map Notice for Marana Regional Airport, Marana, AZ Federal Aviation Administration, DOT. ACTION: Notice. AGENCY: SUMMARY: The Federal Aviation Administration (FAA) announces its determination that the noise exposure maps submitted by the Town of Marana, Arizona for Marana Regional Airport under the provisions of 49 U.S.C. 47501, et seq. (Aviation Safety and Noise Abatement Act) and 14 CFR part 150 are in compliance with applicable requirements. E:\FR\FM\17DEN1.SGM 17DEN1

Agencies

[Federal Register Volume 72, Number 241 (Monday, December 17, 2007)]
[Notices]
[Pages 71470-71474]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-24391]


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SOCIAL SECURITY ADMINISTRATION


Privacy Act of 1974, as Amended; Alterations to Existing System 
of Records, Including New Routine Use

AGENCY: Social Security Administration (SSA).

[[Page 71471]]


ACTION: Altered System of Records and New Routine Use.

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SUMMARY: In accordance with the Privacy Act (5 U.S.C. 552a(e)(4) and 
(e)(11)), we are issuing public notice of our intent to alter an 
existing system of records entitled, the Visitor Intake Process/
Customer Service Record (VIP/CSR) System, 60-0350. The proposed 
alterations will result in the following changes to the VIP/CSR System:
    (1) Expansion of the categories of individuals covered by the VIP/
CSR System;
    (2) Expansion of the categories of records maintained in the VIP/
CSR System;
    (3) Expansion of the purposes for which we use the VIP/CSR System; 
and
    (4) Amendment of the record source categories covered by the VIP/
CSR System.
    We are also establishing a new routine use for disclosure of 
information maintained in the VIP/CSR System.
    The proposed alterations and new routine use are discussed in the 
SUPPLEMENTARY INFORMATION section below. We invite public comment on 
this proposal.

DATES: We filed a report of the proposed alterations and new routine 
use disclosure with the Chairman of the Senate Committee on Homeland 
Security and Governmental Affairs, the Chairman of the House Committee 
on Government Reform, and the Director, Office of Information and 
Regulatory Affairs, Office of Management and Budget (OMB) on November 
13, 2007. The proposed altered system of records, including the 
proposed new routine use applicable to the system, will become 
effective on December 23, 2007, unless we receive comments warranting 
them not to become effective.

ADDRESSES: Interested individuals may comment on this publication by 
writing to the Deputy Executive Director, Office of Public Disclosure, 
Office of the General Counsel, Social Security Administration, Room 3-
A-6 Operations Building, 6401 Security Boulevard, Baltimore, Maryland 
21235-6401. All comments received will be available for public 
inspection at the above address.

FOR FURTHER INFORMATION CONTACT: Contact Earlene Whitworth Hill, Social 
Insurance Specialist, Office of Public Disclosure, Office of the 
General Counsel, Social Security Administration, in Room 3-A-6 
Operations Building, 6401 Security Boulevard, Baltimore, Maryland 
21235-6401, telephone at (410) 965-1817, e-mail: 
earlene.whitworth.hill@ssa.gov.

SUPPLEMENTARY INFORMATION:

I. Background and Purpose of the Proposed Alterations to the VIP/CSR 
System of Records

A. General Background

    Social Security provides a variety of services to the general 
public in connection with various programs under the Social Security 
Act. This activity requires personal interaction between our employees 
and the public on many occasions. We originally published a notice of 
the VIP/CSR System in the Federal Register (FR) at 67 FR 63489 on 
October 11, 2002. At that time, we used information in the VIP/CSR 
System for management information and administrative purposes, such as 
tracking scheduled appointments and monitoring visitor information in 
our field offices, and for programmatic purposes associated with 
individuals' claims for benefits under programs we administer. On 
October 13, 2005, we published a notice of alterations and a new 
routine use applicable to the VIP/CSR System at 70 FR 59794. The 
alterations to the VIP/CSR System allowed us to maintain information 
that would alert employees in our offices if a member of the public 
takes action, or threatens to take action, that affects the security 
and safety of our employees, security guards, visitors, facilities, or 
records. We are now making additional alterations to the VIP/CSR System 
as discussed below.

B. Proposed Alterations

    SSA believes that a threat exists to the safety and security of SSA 
employees, security personnel, visitors, and facilities when a 
beneficiary, claimant, attorney or non-attorney representative, or 
representative payee commits, or attempts to commit, a violent crime 
for which a court has issued an arrest warrant and the individual is 
not in the custody of a law enforcement agency, and we reasonably 
believe that the individual will contact SSA for a business-related 
purpose. We consider this to be the case even when an individual has 
not threatened or committed an act of violence directly against one of 
our employees, visitors, or facilities. For example, we could have a 
situation in which a beneficiary commits or attempts to commit a 
violent crime against his Social Security representative payee and an 
arrest warrant is issued for the beneficiary. As a result, it is likely 
that the beneficiary will contact or visit an SSA office somewhere in 
the United States in order to designate a new representative payee. If 
the defendant flees in order to avoid apprehension, he or she may 
contact or visit SSA in order to conduct other business matters such as 
a change of address, change method of payment to direct payment, change 
in direct deposit, payment of an underpayment, payment of benefit 
check, or to act on a scheduled appointment. Such contact could pose a 
threat to anyone present in the office, as well as the facility itself.
    To assist us in protecting the safety and security of our 
employees, visitors, and facilities, we have developed a VIP/CSR System 
High Risk Alert functionality that will alert our offices about these 
potentially dangerous situations. We will maintain information about 
individuals only when:
     A court has issued an arrest warrant for the individual 
who is charged with committing, or attempting to commit, a violent 
crime and he or she is not in the custody of law enforcement 
authorities; and
     SSA management officials have a reasonable expectation 
that the individual will visit or contact us for a business matter 
(e.g., request a change of address, change of representative payee, 
direct payment of benefits, change in direct deposit, payment of an 
underpayment, payment of a benefit check, or the individual has a 
scheduled appointment); and
     SSA management officials have verified the identity of the 
individual who is under investigation with law enforcement and have 
determined that this individual is the same individual with whom we may 
have contact.
    Since we want to ensure that information is entered into the VIP/
CSR System only as we describe above, before we enter information into 
the system, the appropriate Social Security field office (FO) manager, 
Area Director, and Assistant Regional Commissioner, Management and 
Operations Support, will be required to review the facts to determine 
if the case meets the criteria listed above. Once our management 
concludes that all factors are present, the case will be entered in the 
VIP/CSR System as a High Risk Alert.
    Once information is entered in the VIP/CSR System, at a minimum, 
the FO manager will confirm, every 30 days with the appropriate law 
enforcement officials who have jurisdiction over the case, that the 
individual identified still presents a danger to SSA employees, 
visitors, or facilities. If it is determined that the individual no 
longer presents a danger, the High Risk Alert will be deleted. 
Situations that would meet the criteria for deletion are:
     The individual is in the custody of law enforcement; or

[[Page 71472]]

     The individual is no longer a suspect or has been 
exonerated; or
     The individual is deceased.
    The SSA Regional Center for Security and Integrity and the Division 
of Systems Security and Program Integrity will maintain a list of all 
High Risk Alert cases that have been entered into VIP/CSR System and 
will monitor the list to ensure that we are regularly reviewing cases.
    We will issue operating instructions for our management officials' 
use to ensure that the changes to the VIP/CSR System are implemented as 
we describe above.
    Before we can implement the changes discussed above, we must make 
the following alterations to the VIP/CSR System:
    i. Amend the categories of individuals section of the notice of the 
VIP/CSR System to include our beneficiaries, claimants, attorney or 
non-attorney representatives, or representative payees who commit, or 
attempt to commit, a violent crime, have an outstanding arrest warrant, 
and who we reasonably believe will attempt to contact one of our 
facilities to conduct program business;
    ii. Amend the categories of records section of the notice of the 
VIP/CSR System to include a High Risk Alert indicator and identifying 
information about the individuals described in item B.i above, such as 
their name and/or Social Security number (SSN), date of birth, 
information pertaining to the specific nature of the crime, and 
information pertaining to the date, time, and the location of the 
crime;
    iii. Amend the purpose(s) section of the notice of the VIP/CSR 
System to describe that we will use information in the VIP/CSR System 
for the purposes described in items B.i and B.ii above; and
    iv. Amend the record source categories section of the notice of the 
VIP/CSR System to identify law enforcement officials as the source of 
the warrant information that will be maintained in the VIP/CSR System.

II. New Routine Use

A. Discussion

    As described above, we will maintain information in the VIP/CSR 
System about the new category of individuals (i.e., claimants, 
beneficiaries, attorney or non-attorney representatives, or 
representative payees) who commits, or attempts to commit, a violent 
crime, have an outstanding arrest warrant, and who we reasonably 
believe will attempt to contact one of our facilities to conduct 
program business, only as long as the individual poses a threat to the 
security and safety of our employees, visitors to our offices, and our 
facilities. As discussed above, at a minimum, the FO manager will 
confirm every 30 days with the law enforcement officials who have 
jurisdiction over the cases that the individual identified still 
presents a danger to our employees, visitors, or facilities. This 
confirmation will require us to disclose some basic information about 
the individual for whom the warrant was issued. To comply with the 
Privacy Act, we are establishing the following routine use, which 
appears as routine use number 8 in the notice of the VIP/CSR System 
below. The routine use provides for disclosure:

    To the appropriate law enforcement official, the Social Security 
Administration (SSA) may disclose information regarding a Social 
Security beneficiary, claimant, attorney or non-attorney 
representative, or representative payee who is the subject of an 
outstanding arrest warrant for having committed, or having attempted 
to commit, a violent crime for the purposes of determining whether 
SSA should include an individual's information in the VIP/CSR System 
or remove an individual's information from the system because he/she 
no longer meets the criteria (i.e., the individual is in the custody 
of law enforcement, is no longer a suspect or has been exonerated, 
or is deceased).

B. Compatibility of Routine Use

    The Privacy Act (5 U.S.C. 552a(a)(7) and (b)(3)) and SSA's 
disclosure regulation (20 CFR Part 401) permit us to disclose 
information under a published routine use for a purpose that is 
compatible with the purpose for which we collected the information. 
Section 401.150(c) of the regulation permits us to disclose information 
under a routine use, where necessary, to carry out SSA programs. The 
routine use we are proposing will allow disclosures that assist in 
ensuring that our places of business are safe and secure for both 
customers and employees, and that our employees can perform their 
duties without fear of intimidation or injury. Thus, the routine use is 
appropriate and meets the relevant statutory and regulatory criteria.

III. Housekeeping Change

    We are making the following housekeeping changes to the VIP/CSR 
System notice to make it accurate and up-to-date.
    1. Categories of records in the system: We are revising the wording 
of item 7 in this section so that it clearly identifies to whom the 
records pertain.
    2. Routine uses of records maintained in the system, including 
categories of users and the purposes of such uses: We have revised the 
wording of routine use number 6. We have not made any substantive 
changes to the routine use.
    3. Safeguards: We are deleting the text ``or alternate 
participants,'' which was inadvertently included in this section of the 
notice.
    4. Retention and disposal: We have revised the retention dates so 
that they adhere to the General Records Schedule issued by National 
Archives and Records Administration (NARA).

IV. Effect of the Proposed VIP/CSR System Alterations and Routine Use 
on the Rights of Individuals

    The proposed alterations and routine use applicable to the VIP/CSR 
System will assist us in carrying out our responsibility to protect the 
safety and security of our employees, visitors to Social Security 
offices, and SSA facilities. We will collect, maintain, use, and 
disclose only the minimum information necessary to accomplish this 
purpose. Further, we will adhere to all applicable statutory 
requirements when doing so, including those under the Social Security 
Act and Privacy Act. Thus, we do not anticipate that the alterations 
and routine use will have an unwarranted effect on the rights of 
individuals.

    Dated: November 13, 2007.
Michael J. Astrue,
Commissioner.
SYSTEM NUMBER:
    60-0350.

SYSTEM NAME:
    Visitor Intake Process/Customer Service Record (VIP/CSR) System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Social Security Administration, Office of Systems, 6401 Security 
Boulevard, Baltimore, Maryland 21235.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system covers visitors to the Social Security Administration 
(SSA) field offices (FO) for various purposes (see ``Purpose(s)'' 
section below); individuals who have threatened an act of violence, 
commit, or attempt to commit, a violent crime against an SSA employee, 
a visitor to any SSA office conducting business or another individual 
accompanying such visitor, or to any SSA office; and SSA beneficiaries, 
claimants, attorney or non-attorney representatives, or representative 
payees who commit, or

[[Page 71473]]

attempt to commit, a violent crime, have an outstanding arrest warrant, 
and who we reasonably believe will attempt to contact one of our 
facilities to conduct program business.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains the following information about each visitor:
    (1) Visitor information, such as Social Security number, full name 
and date of birth, when such information is provided by the visitor;
    (2) Visitor information, such as the time the visitor entered and 
left the office, an assigned group number, number of interviews 
associated with the visit and remarks associated with the visit;
    (3) Appointment information, such as date and time of appointment, 
source of appointment and appointment unit number (unit establishing 
appointment);
    (4) Notice information, such as close-out notice type (e.g., title 
II 6-month closeout letter, title XVI SSA-L991) and close-out notice 
date/time when sent;
    (5) Interview information, such as each occurrence, subject of 
interview, estimated waiting time, preferred language, type of 
translator, the number of the interview in the queue, interview 
disposition (e.g., completed, deleted, left without service), interview 
priority, start and ending time and name of interviewer;
    (6) SSN, full name and relationship to claimant or beneficiary, 
when such information is provided;
    (7) ``High Risk'' alert information about individuals who take 
action, or threaten to take action, that affects the security and 
safety of our employees, security guards, visitors, facilities, or 
records; i.e., personal information about the visitor such as name, 
SSN, date of birth, specific nature of the threat or act of violence, 
the date, time, and location of the threat or act of violence;
    (8) Source of the report from the SSA-3114-U4; and
    (9) ``High Risk'' alert information about beneficiaries, claimants, 
attorney or non-attorney representatives, or representative payees who 
commit, or attempt to commit, a violent crime, have an outstanding 
arrest warrant, and who we reasonably believe will attempt to contact 
one of our facilities to conduct program business; i.e., personal 
information about the individuals such as name, SSN, date of birth, 
information pertaining to the specific nature of the crime, and the 
date, time, and location of the crime.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Sections 222, 223, 225, 1611, 1615, 1631 and 1633 of the Social 
Security Act (42 U.S.C. 422, 423, 425, 1382, 1382d, 1383 and 1383b); 
the Federal Records Act of 1950 (Pub. L. 81-754, 64 Stat. 583), as 
amended.

PURPOSE(S):
    Information in VIP/CSR System is used to:
     Provide a means of collecting waiting time data on all in-
office interviews in SSA FOs;
     Provide management information on other aspects of all in-
office interviews in SSA FOs;
     Provide a source for customer service record data 
collection for such interviews and capture discrete data about the 
volume and nature of inquiries to support management decisions in the 
areas of process improvement and resource allocation;
     Provide a means of collecting information about 
individuals who have threatened an act of violence and/or have 
committed an act of violence against an SSA employee, or a visitor to 
any SSA office conducting business, and/or to any SSA office;
     Generate a timely ``High Risk'' alert to alert intake 
employees of an individual who may pose a security risk, including a 
``High Risk'' alert for Social Security beneficiaries, claimants, 
attorney or non-attorney representatives, or representative payees who 
commit, or attempt to commit, a violent crime, have an outstanding 
arrest warrant, and who we reasonably believe will attempt to contact 
one of our facilities to conduct program business;
     Provide a standard approach to ensure the safety of SSA 
employees, visitors, security personnel, and facilities.
    The information collected from visitors to SSA FOs will be used for 
filing claims for benefits under title II, transacting post-entitlement 
actions if currently entitled to benefits under title II, filing claims 
for benefits under title XVI, transacting post-eligibility actions if 
currently eligible for benefits under title XVI, obtaining an SSN, 
transacting other actions related to a SSN, or other actions or queries 
that may require an interview at SSA.
    The information collected from the ``High Risk'' alert will be used 
to advise the intake employees at any SSA office of the potential 
security risk and to use extra caution when dealing with the individual 
who is before them and/or who has scheduled an appointment. The ``High 
Risk'' alert will include personal information about the visitor such 
as name, SSN, date of birth, specific nature of the threat or act of 
violence, and the date, time, and location of the threat or act of 
violence.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosures may be made for routine uses as indicated below.
    1. To the Office of the President for the purpose of responding to 
an individual pursuant to an inquiry received from that individual or 
from a third party on his or her behalf.
    2. To a congressional office in response to an inquiry from that 
office made at the request of the subject of a record.
    3. To the Department of Justice (DOJ), a court, or other tribunal, 
or other party before such tribunal when:
    (a) The Social Security Administration (SSA), or any component 
thereof, or
    (b) Any SSA employee in his or her official capacity; or
    (c) Any SSA employee in his or her individual capacity where DOJ 
(or SSA where it is authorized to do so) has agreed to represent the 
employee; or
    (d) The United States, or any agency thereof, where SSA determines 
that the litigation is likely to affect the operations of SSA or any of 
its components is party to litigation or has an interest in such 
litigation, and SSA determines that the use of such records by DOJ, a 
court, or other tribunal is relevant and necessary to the litigation, 
provided, however, that in each case, SSA determines that such 
disclosure is compatible with the purpose for which the records were 
collected.
    4. To contractors and other Federal agencies, as necessary, to 
assist the Social Security Administration in the efficient 
administration of its programs.
    5. To student volunteers, individuals working under a personal 
services contract, and other individuals performing functions for the 
Social Security Administration, but technically not having the status 
of Agency employees, if they need access to the records in order to 
perform their assigned Agency functions.
    6. To the General Services Administration and National Archives and 
Records Administration (NARA) under 44 U.S.C. 2904 and 2906, as amended 
by the NARA Act of 1984, information that is not restricted from 
disclosure by Federal law for the use of those agencies in conducting 
records management studies.
    7. To Federal, State, and local law enforcement agencies and 
private security contractors as appropriate, information necessary:
    (a) To enable them to protect the safety of Social Security 
Administration (SSA) employees and customers, the

[[Page 71474]]

security of the SSA workplace and the operation of SSA facilities, or
    (b) To assist investigations or prosecutions with respect to 
activities that affect such safety and security or activities that 
disrupts the operation of SSA facilities.
    8. To the appropriate law enforcement official, the Social Security 
Administration (SSA) may disclose information regarding a Social 
Security beneficiary, claimant, attorney or non-attorney 
representative, or representative payee who is the subject of an 
outstanding arrest warrant for having committed, or having attempted to 
commit, a violent crime for the purposes of determining whether SSA 
should include an individual's information in the VIP/CSR System or 
remove an individual's information from the system because he or she no 
longer meets the criteria (i.e., the individual is in the custody of 
law enforcement, is no longer a suspect or has been exonerated, or is 
deceased).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records in this system are maintained in both electronic and paper 
form (e.g., magnetic tape and disc and microfilm).

RETRIEVABILITY:
    Records in this system will be retrieved by the individual's SSN 
and/or name.

SAFEGUARDS:
    Security measures include the use of access codes to enter in the 
computer system, which will maintain the data and storage of the 
computerized records in secured areas that are accessible only to 
employees who require the information in performing their official 
duties. SSA employees who have access to the data will be informed of 
the criminal penalties of the Privacy Act for unauthorized access to or 
disclosure of information maintained in the system. See 5 U.S.C. 
552a(i)(1).
    Contractor personnel and/or alternate participants having access to 
data in the system of records will be required to adhere to SSA rules 
concerning safeguards, access and use of the data.

RETENTION AND DISPOSAL:
    Records in the Visitor Intake Process/Customer Service Record (VIP/
CSR) System ``High Risk'' file will be retained for five years in 
accordance with Section E of NC-47-76-12. The means of disposal of the 
information in the Visitor Intake Process/Customer Service Record (VIP/
CSR) System ``High Risk'' file will be appropriate to the storage 
medium (e.g., deletion of individual electronic records or shredding of 
paper records). Additionally, management officials will have the 
ability to delete records from the ``High Risk'' file electronic 
database.

SYSTEM MANAGER(S) AND ADDRESS(ES):
    Deputy Commissioner, Office of Systems, Social Security 
Administration, 6401 Security Boulevard, Baltimore, Maryland 21235.

NOTIFICATION PROCEDURE(S):
    An individual can determine if this system contains a record about 
him or her by writing to the system manager(s) at the above address and 
providing his or her name, SSN, or other information that may be in the 
system of records that will identify him or her. An individual 
requesting notification of records in person should provide the same 
information, as well as provide an identity document, preferably with a 
photograph, such as a driver's license. If an individual does not have 
identification documents sufficient to establish his or her identity, 
the individual must certify in writing that he or she is the person 
claimed to be and that he or she understands that knowing and willful 
request for, or acquisition of, a record pertaining to another 
individual under false pretenses is a criminal offense.
    If notification is requested by telephone, an individual must 
verify his or her identity by providing identifying information that 
parallels the record to which notification is being requested. If it is 
determined the identifying information provided by telephone is 
insufficient, the individual will be required to submit a request in 
writing or in person. If an individual is requesting information by 
telephone on behalf of another individual, the subject individual must 
be connected with SSA and the requesting individual in the same phone 
call. SSA will establish the subject individual's identity (his or her 
name, SSN, address, date of birth and place of birth, along with one 
other piece of information such as mother's maiden name), and ask for 
his or her consent in providing information to the requesting 
individual.
    If a request for notification is submitted by mail, an individual 
must include a notarized statement to SSA to verify his or her identity 
or must certify in the request that he or she is the person claimed to 
be and that he or she understands that the knowing and willful request 
for, or acquisition of, a record pertaining to another individual under 
false pretenses is a criminal offense. These procedures are in 
accordance with SSA Regulations (20 CFR 401.40).

RECORD ACCESS PROCEDURE(S):
    Same as Notification procedure(s). Requesters also should 
reasonably specify the record contents they are seeking. These 
procedures are in accordance with SSA Regulations (20 CFR 401.40).

CONTESTING RECORD PROCEDURE(S):
    Same as Notification procedures. Requesters also should reasonably 
identify the record, specify the information they are contesting, and 
state the corrective action sought, and the reasons for the correction, 
with supporting justification showing how the record is untimely, 
incomplete, inaccurate or irrelevant. These procedures are in 
accordance with SSA Regulations (20 CFR 401.65).

RECORD SOURCE CATEGORIES:
    Information in this system of records is obtained from information 
collected from individuals interviewed in person in SSA FOs, from 
existing systems of records, such as the Claims Folders System, 60-
0089; Master Beneficiary Record, 60-0090, Supplemental Security Income 
Record and Special Veterans Benefits, 60-0103; from information 
generated by SSA, such as computer date/time stamps at various points 
in the interview process; and from law enforcement.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE PRIVACY ACT:
    None.

[FR Doc. E7-24391 Filed 12-14-07; 8:45 am]
BILLING CODE 4191-02-P