Privacy Act of 1974; Notice of a New System of Records, Single Family Insurance System CLAIMS Subsystem, 65348-65350 [E7-22607]
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65348
Federal Register / Vol. 72, No. 223 / Tuesday, November 20, 2007 / Notices
FAIR HOUSING INITIATIVES PROGRAM AWARDS FY 2007—Continued
Applicant name
Contact person
Austin Tenants Council Inc., 1640 B E 2nd St. Suite 150, Austin,
TX 78702.
Family Housing Advisory Services, Inc., 2410 Lake Street, Omaha,
NE 68111.
Metropolitan Saint Louis Equal Housing Opportunity Council, 1027
S. Vandeventer, Saint Louis, MO 63110.
Fair Housing of the Dakotas, 533 Airport Road, Suite C, Bismarck,
ND 58504.
Bay Area Legal Aid, 405 14th Street, Oakland, CA 94612 ................
Katherine Stark, ph. 512–474–7007 x113,
fax 512–474–0197.
Teresa Hunter, ph. 402–934–6657, fax 402–
934–7928.
Willie Jordan, ph. 314–534–5800 Ext 21, fax
314–534–2551.
Amy Nelson, ph. 701–221–2530, fax 701–
221–9597.
Jaclin Pinero, ph. 510–250–5229, fax 510–
663–4719.
Ilene Jacobs, ph. 530–742–7235, fax 530–
742–0854.
Nancy Kenyon, ph. 415–457–5025, fax 415–
457–6382.
Lynne Anderson, ph. 909–984–2254, x114,
fax 909–460–0274.
Ann Marquart, ph. 650–321–6291, fax 650–
321–4173.
Katherine Copeland, ph. 775–324–0990, fax
775–324–7507.
Richard Rhey, ph. 520–798–1568, fax 520–
620–6796.
Lauren Walker, ph. 253–274–9523, fax 253–
274–8220.
Marley Eichstaedt, ph. 509–325–2665 Ext.
0#, fax 509–325–2716.
California Rural Legal Assistance, 631 Howard Street, San Francisco, CA 94105.
Fair Housing of Marin, 615 B Street, San Rafael, CA 94901 ............
Inland Mediation Board, 60 East 9th Street, Upland, CA 91786–
6097.
Project Sentinal Inc., 460 Sherman Avenue, Palo Alto, CA 94306 ...
Silver State Fair Housing Council, 855 E. Fourth Street, Reno, NV
89512.
Southwest Fair Housing Council, 2030 Broadway Boulevard, Tucson, AZ 85719.
Fair Housing Center of South Puget Sound, 1517 South Fawcett,
Tacoma, WA 98402.
Northwest Fair Housing Alliance, 35 W. Main, Suite 250, Spokane,
WA 99201.
[FR Doc. E7–22611 Filed 11–19–07; 8:45 am]
BILLING CODE 4210–67–P
DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT
[Docket No. FR–5130–N–15]
Privacy Act of 1974; Notice of a New
System of Records, Single Family
Insurance System CLAIMS Subsystem
Office of the Chief Information
Officer, HUD.
ACTION: Notice of a new System of
Records, Single Family Insurance
System CLAIMS Subsystem.
pwalker on PROD1PC71 with NOTICES
AGENCY:
SUMMARY: Pursuant to the provisions of
the Privacy Act of 1974 (5 U.S.C. 552a),
HUD’s Single Family Claims Branch is
providing notification of the
establishment of this new record
system, the Single Family Insurance
System CLAIMS Subsystem, A43C. The
purpose of A43C is to collect, maintain
and verify data needed to support the
claim payment activities received from
mortgagees.
DATES: Effective Date: This action shall
be effective without further notice on
December 20, 2007 unless comments are
received which will result in a contrary
determination.
Comments Due Date: December 20,
2007.
ADDRESSES: Interested persons are
invited to submit comments regarding
this notice to the Rules Docket Clerk,
VerDate Aug<31>2005
17:50 Nov 19, 2007
Jkt 214001
Office of General Counsel, Department
of Housing and Urban Development,
451 Seventh Street, SW., Room 10276,
Washington, DC 20410–0500. Any
communications should make reference
to the above docket number and title. A
copy of each communication submitted
will be available for public inspection
and copying between 8 a.m. and 5 p.m.
weekdays at the above address.
FOR FURTHER INFORMATION CONTACT: The
Departmental Privacy Act Officer, 451
Seventh St., SW., Room 4156,
Washington, DC 20410, Telephone
Number (202) 619–9057. (This is not a
toll-free number.) A telecommunication
device for hearing- and speech-impaired
individuals (TTY) is available at (800)
877–8339 (Federal Information Relay
Service).
Title 5
U.S.C. 552a(e) (4) and (11) provides that
the public be afforded a 30-day period
in which to comment on the new
systems of records, and require
published notice of the existence and
character of the system of records.
The new system report was submitted
to the Office of Management and Budget
(OMB), the Senate Committee on
Homeland Security and Governmental
Affairs, and the House Committee on
Oversight and Government Reform
pursuant to paragraph 4c of Appendix 1
to OMB Circular No. A–130, ‘‘Federal
Agency Responsibilities for Maintaining
Records About Individuals,’’ July 25,
1994; 59 FR 37914.
SUPPLEMENTARY INFORMATION:
PO 00000
Frm 00061
Fmt 4703
Sfmt 4703
Region
Award amount
06
274,707.00
07
275,000.00
07
224,379.00
08
220,545.67
09
275,000.00
09
275,000.00
09
275,000.00
09
275,000.00
09
270,000.00
09
203,629.00
09
270,144.00
10
275,000.00
10
275,000.00
Authority: 5 U.S.C. 552a 88 Stat. 1896; 342
U.S.C. 3535(d).
Dated: November 9, 2007.
Walter Harris,
Acting Chief Information Officer.
HUD/SFH–02
SYSTEM NAME:
Single Family Insurance Claims
Subsystem (A43C)
SYSTEM LOCATION:
The CLAIMS system hardware is
located on HUD’s mainframe, which is
in Charleston, WV. Backup facilities are
provided by SUNGUARD in
Philadelphia, PA.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
A43C maintains data on mortgagors
that have obtained a HUD insured
mortgage. The system also records the
servicer and holder of HUD insured
mortgages.
CATEGORIES OF RECORDS IN THE SYSTEM:
The application includes data such as
case number, the mortgagor’s name,
Social Security Number and property
address, and mortgage amount.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
National Housing Act of 1937 as
amended (Pub. L. 75–412).
DESCRIPTION AND SYSTEM PURPOSES:
The Single Family Insurance Claims
Subsystem (CLAIMS) processes single
family (SF) insurance claims against
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Federal Register / Vol. 72, No. 223 / Tuesday, November 20, 2007 / Notices
defaulted loans. CLAIMS also processes
accounts receivables relating to SF
claims, performs collection activities,
processes cash receipts, and records
accounts receivable activities as well as
providing accounting information to
users. The claims process is initiated
when a servicing mortgagee completes
and submits an application for Single
Family Insurance Benefits (HUD Form
27011) to HUD headquarters, via
Electronic Data Interchange (EDI), the
FHA Connection, or paper. Each type of
claim requires the submission of a Part
A (Initial Application) and Part B (Fiscal
Data). When submitting a paper
conveyance claim, a Title Approval
Letter (TAL) must accompany the claim.
However, when transmitting the claim
through EDI, the TAL is not submitted
with the conveyance claim because the
title approval data from A80S-Single
Family Acquired Asset Management
System (SAMS) is stored in an
authorization file.
pwalker on PROD1PC71 with NOTICES
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C. 552
a(b) of the Privacy Act, other routine
uses are as follows:
1. U.S. Treasury: A43C provides the
EFT disbursement information to
Treasury for claim payments.
2. Claims Lockbox: SFICS receives
batches of AR cases from U.S. Bank.
Processing is performed on a daily basis
following FedEx delivery of the
schedule from U.S. Bank.
3. CENCOR: Automated mailing
contractor—Advice of Payment, (AOP),
Billing, and Title Approval letters.
4. Federal Housing Administration
(FHA)-Approved Lenders: Lenders
submit claims using the Single Family
Application for Insurance Benefits
(Form HUD–27011) via Electronic Data
Interchange (EDI), the FHA Connection,
or paper. Form HUD–27011 includes PII
such as name, Social Security Number,
and property address. Upon analysis of
the claim, the lender will receive from
HUD TS824, ‘‘Request for Correction’’,
stating any deficiencies that need to be
corrected, or TS820, AOP, informing the
lender that the claim has been paid.
5. SFIS (A43): The purpose of the
outgoing interface to SFIS is to update
the FHA insurance status to ‘‘CLAIM’’
and to provide an effective date for the
status change upon authorization of a
claim for payment.
6. CAIVRS (F57): Outgoing—With
authorized lenders and Federal agencies
for the purpose of prescreening
applicants for loans or loans guaranteed
by the Federal Government for the
VerDate Aug<31>2005
17:01 Nov 19, 2007
Jkt 214001
purpose of evaluating a loan applicant’s
creditworthiness. Provision of the Social
Security Numbers of mortgagors
associated with the initial claim
payment (Part A) over the past three
years.
7. FHASL (PO13): FHASL is provided
with paid claims fiscal data from SFICS
and Loss Mitigation on a daily and
monthly basis.
8. SFHEDW (D64A): SFICS data is
extracted and uploaded to the SFHEDW
for analysis on a weekly basis
9. CHUMS (F17): SFICS receives
indemnification information related to
specific cases from CHUMS on a daily
basis.
10. SAMS (A80S): Outgoing—
Provides financial information for paid
Conveyance claims or paid
Supplemental claims with an original
paid Conveyance claim on a daily basis.
Additionally, the SAMS extract file
(from ARS) provides case-level
information for established and adjusted
receivables on a monthly basis.
Incoming—Defines whether Title
Evidence was approved; title approval is
a pre-requisite for processing Part B
Conveyance claims.
11. SFMNS/IFS (A80N): Provides the
Strategy Group with paid Loss
Mitigation—Partial Claims (Claim Type
33) data daily for the monitoring of
these Secretary-held subordinate notes.
12. FHAC (F17C): Outgoing—Provides
lenders and HUD users with case status
information and title approval via the
Internet. Incoming—Provides the
capability for authorized lender
employees to submit individual claims
for specified claim types.
13. IMF (F51): SFICS accesses the IMF
to obtain lender institution information
for the purpose of EFT payment and
address generation.
14. EDIS (U26A): Transfer of the TS
998 to confirm receipt of a claim
transmitted via Electronic Data
Interchange. Transfer of the TS 820 and
TS824 files to the respective trading
partners for the servicer or holder to
indicate either payment or suspension
of incoming claims received as TS260
transactions. The TS824 transactions are
error records from the A43C batch load
process.
15. GNMA: Provides GNMA with paid
claims information for FHA-insured
loans in GNMA pools.
16. Fannie Mae: Fannie Mae, as a
holder, receives data regarding paid
claims information for FHA-insured
loans through an Advice of Payment.
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65349
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Various types of storage media are
used depending on the method used for
filing a claim. Paper claims are filed at
our contractor’s office after processing,
while disks and tapes are used to store
electronic records in multiple computer
record systems.
RETRIEVABILITY:
Data regarding a claim filed on a HUD
insured property is obtained using the
FHA Case Number, property address,
mortgagor’s name, mortgagee servicing
number, or mortgagee holder number.
SAFEGUARDS:
Safeguards that are in place include:
• Lockable file cabinets;
• Secured computer facilities at HUD
and their contractor’s offices;
• Background checks of all HUD
employees and contractor staff;
• Computer access to the multiple
HUD record systems is restricted by
passwords, defined individual access
profiles (least privileges), and access to
specified data fields is restricted. Users,
whether at HUD Headquarters or the
Homeownership Centers, obtain access
to CLAIMS through a HUD INET
communication link from their LAN to
the IBM mainframe computer;
• Data is transmitted over secure T–
1 and Shiva lines;
• Information about conveyed
properties is available to the public via
the Internet for marketing purposes.
However, information covered by the
Privacy Act of 1974 and the Right to
Financial Privacy Act (12 U.S.C. 3401)
is not incorporated in any Internet site.
RETENTION AND DISPOSAL:
Depending on the age of the records,
obsolete records are either sent to a
storage facility or destroyed in
accordance with HUD Housing
Handbook 2226.1, Chapter 3 and
Appendix 20 of HUD Housing
Handbook 2225.6.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Single Family Post Insurance
Division and Chief, Single Family
Claims Branch; HUD, 451 7th Street,
SW., Room 6248, Washington, DC
20410.
NOTIFICATION AND RECORDS ACCESS
PROCEDURES:
The Department’s rules for providing
access to records to the individual
concerned are in accordance with 24
CFR part 16—Implementation of the
Privacy Act of 1974. Individuals seeking
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65350
Federal Register / Vol. 72, No. 223 / Tuesday, November 20, 2007 / Notices
information, assistance, or inquiry about
the existence of records can contact the
Departmental Privacy Act Officer at the
Department of Housing and Urban
Development, 451 Seventh Street, SW,
Room 4156, Washington, DC 20410.
Written requests must include the full
name, current address, and telephone
number of the individual making the
request, as well as proof of identity,
including a description of the
requester’s relation to the information in
question.
RECORD ACCESS PROCEDURES:
The Department’s rules for providing
access to an individual’s records appear
in 24 CFR Part 16—Implementation of
the Privacy Act of 1974. If additional
information or assistance is required,
contact the Departmental Privacy Act
Officer.
CONTESTING RECORD PROCEDURES:
The procedures for contesting the
contents of records and appealing initial
denials appear in 24 CFR Part 16—
Implementation of the Privacy Act of
1974. If additional information or
assistance is required, contact:
(i) The Departmental Privacy Act
Officer, HUD; 451 7th St., SW., Room
4156, Washington, DC 20410, if
contesting the content of records; or
(ii) The Departmental Privacy Appeals
Officer, Office of General Counsel,
Department of Housing and Urban
Development; 451 7th St., SW.,
Washington, DC 20410, for appeals of
initial denials.
RECORD SOURCE CATEGORIES:
Record source categories include
HUD/FHA Claims for Insurance
Benefits, subject individuals; other
individuals; credit bureaus; financial
institutions; other corporations or firms;
federal government agencies; nonfederal (including foreign, state and
local) government agencies; real estate
brokers and agents.
SUMMARY: Pursuant to the provisions of
the Privacy Act of 1974 (5 U.S.C. 552a),
HUD’s Single Family Housing, Office of
Evaluation is providing notice of its
intent to establish a new record system,
entitled the Single Family Default
Monitoring System (SFDMS). The new
record system contains information on
FHA mortgage loans that are 90 days or
more delinquent on a mortgage
payment. The system will be utilized to
track debt servicing activities submitted
to the Department on behalf of the
mortgagee’s or loan servicer.
DATES: Effective Date: This action shall
be effective without further notice on
December 20, 2007 unless comments are
received which will result in a contrary
determination.
Comments Due Date: December 20,
2007.
Interested persons are
invited to submit comments regarding
this notice to the Rules Docket Clerk,
Office of General Counsel, Department
of Housing and Urban Development,
451 Seventh Street, SW., Room 10276,
Washington, DC 20410–0500. Any
communications should make reference
to the above docket number and title. A
copy of each communication submitted
will be available for public inspection
and copying between 8 a.m. and 5 p.m.
weekdays at the above address.
FOR FURTHER INFORMATION CONTACT: The
Departmental Privacy Act Officer, 451
Seventh Street, SW., Room 4156,
Washington, DC 20410, telephone
number (202) 619–9057. (This is not a
toll-free number.) A telecommunication
device for hearing- and speech-impaired
individuals (TTY) is available at (800)
877–8339 (Federal Information Relay
Service).
ADDRESSES:
Privacy Act of 1974; Notice of a New
System of Records, Single Family
Default Monitoring System
Title 5
U.S.C. 552a(e)(4) and (11) provides that
the public be afforded a 30-day period
in which to comment on the new
systems of records, and require
published notice of the existence and
character of the system of records.
The new system report was submitted
to the Office of Management and Budget
(OMB), the Senate Committee on
Homeland Security and Governmental
Affairs, and the House Committee on
Oversight and Government Reform
pursuant to paragraph 4c of Appendix 1
to OMB Circular No. A–130, ‘‘Federal
Agency Responsibilities for Maintaining
Records About Individuals,’’ July 25,
1994 (59 FR 37914).
Office of the Chief Information
Officer, HUD.
Authority: 5 U.S.C. 552a 88 Stat. 1896; 342
U.S.C. 3535(d).
EXEMPTIONS FROM CERTAIN PROVISIONS OF THE
ACT:
None.
[FR Doc. E7–22607 Filed 11–16–07; 8:45 am]
BILLING CODE 4210–67–P
DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT
[Docket No. FR–5130–N–16]
pwalker on PROD1PC71 with NOTICES
Notice of a new System of
Records.
ACTION:
AGENCY:
VerDate Aug<31>2005
17:01 Nov 19, 2007
Jkt 214001
SUPPLEMENTARY INFORMATION:
PO 00000
Frm 00063
Fmt 4703
Sfmt 4703
Dated: November 9, 2007.
Walter Harris,
Acting Chief Information Officer.
HUD/SFH–01
SYSTEM NAME:
Single Family Default Monitoring
System, SFDMS, F42D.
SYSTEM LOCATION:
HUD Headquarters.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Single-family FHA loan borrowers
and mortgagors.
CATEGORIES OF RECORDS IN THE SYSTEM:
FHA insured loan borrowers who are
late in their monthly mortgage payment
to their FHA loan financial institution.
Information includes borrowers and
mortgagors name, property address,
Social Security Number, FHA Case
Number, ADP Code, case file number,
Notices of delinquent mortgages;
requests for forebearance or assignment;
forebearances or assignment reviews
include data on mortgage amount and
payments made, employment and
income, financial institution names and
routing numbers, mortgagor’s account
number, debts and expenses, reasons for
delinquency, recommendations and
actions on requests; credit reports;
forebearance agreements; deeds of trust;
and related correspondence.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
National Housing Act of 1934, Pub.L.
73–479, Sec. 209; Sec. 114(a), Housing
Act of 1959 (Pub. L. 86–372), 12 U.S.C.
1702 et seq.
PURPOSES:
The Single Family Default Monitoring
System is a subsystem of F42. When a
mortgage is 90 or more days or more
delinquent, the Mortgagee or Servicer
must submit a Single Family Form
92068–a to HUD on a monthly basis
until its status has been completed by
all Mortgagees and/or is terminated or
deleted. Mortgagees and Servicers
provide default data via Electronic Data
Interchange (EDI) or using the WEB via
FHA connection to HUD where they are
sorted, pre-screened, key entered,
edited, processed and reports are
generated for HUD Headquarters and
Field Offices review.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, other routine
uses are as follows: Disclosure external
to HUD:
E:\FR\FM\20NON1.SGM
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]]>Agencies
[Federal Register Volume 72, Number 223 (Tuesday, November 20, 2007)]
[Notices]
[Pages 65348-65350]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-22607]
-----------------------------------------------------------------------
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
[Docket No. FR-5130-N-15]
Privacy Act of 1974; Notice of a New System of Records, Single
Family Insurance System CLAIMS Subsystem
AGENCY: Office of the Chief Information Officer, HUD.
ACTION: Notice of a new System of Records, Single Family Insurance
System CLAIMS Subsystem.
-----------------------------------------------------------------------
SUMMARY: Pursuant to the provisions of the Privacy Act of 1974 (5
U.S.C. 552a), HUD's Single Family Claims Branch is providing
notification of the establishment of this new record system, the Single
Family Insurance System CLAIMS Subsystem, A43C. The purpose of A43C is
to collect, maintain and verify data needed to support the claim
payment activities received from mortgagees.
DATES: Effective Date: This action shall be effective without further
notice on December 20, 2007 unless comments are received which will
result in a contrary determination.
Comments Due Date: December 20, 2007.
ADDRESSES: Interested persons are invited to submit comments regarding
this notice to the Rules Docket Clerk, Office of General Counsel,
Department of Housing and Urban Development, 451 Seventh Street, SW.,
Room 10276, Washington, DC 20410-0500. Any communications should make
reference to the above docket number and title. A copy of each
communication submitted will be available for public inspection and
copying between 8 a.m. and 5 p.m. weekdays at the above address.
FOR FURTHER INFORMATION CONTACT: The Departmental Privacy Act Officer,
451 Seventh St., SW., Room 4156, Washington, DC 20410, Telephone Number
(202) 619-9057. (This is not a toll-free number.) A telecommunication
device for hearing- and speech-impaired individuals (TTY) is available
at (800) 877-8339 (Federal Information Relay Service).
SUPPLEMENTARY INFORMATION: Title 5 U.S.C. 552a(e) (4) and (11) provides
that the public be afforded a 30-day period in which to comment on the
new systems of records, and require published notice of the existence
and character of the system of records.
The new system report was submitted to the Office of Management and
Budget (OMB), the Senate Committee on Homeland Security and
Governmental Affairs, and the House Committee on Oversight and
Government Reform pursuant to paragraph 4c of Appendix 1 to OMB
Circular No. A-130, ``Federal Agency Responsibilities for Maintaining
Records About Individuals,'' July 25, 1994; 59 FR 37914.
Authority: 5 U.S.C. 552a 88 Stat. 1896; 342 U.S.C. 3535(d).
Dated: November 9, 2007.
Walter Harris,
Acting Chief Information Officer.
HUD/SFH-02
System Name:
Single Family Insurance Claims Subsystem (A43C)
System Location:
The CLAIMS system hardware is located on HUD's mainframe, which is
in Charleston, WV. Backup facilities are provided by SUNGUARD in
Philadelphia, PA.
Categories of Individuals Covered by the System:
A43C maintains data on mortgagors that have obtained a HUD insured
mortgage. The system also records the servicer and holder of HUD
insured mortgages.
Categories of Records in the System:
The application includes data such as case number, the mortgagor's
name, Social Security Number and property address, and mortgage amount.
Authority for Maintenance of the System:
National Housing Act of 1937 as amended (Pub. L. 75-412).
Description and System Purposes:
The Single Family Insurance Claims Subsystem (CLAIMS) processes
single family (SF) insurance claims against
[[Page 65349]]
defaulted loans. CLAIMS also processes accounts receivables relating to
SF claims, performs collection activities, processes cash receipts, and
records accounts receivable activities as well as providing accounting
information to users. The claims process is initiated when a servicing
mortgagee completes and submits an application for Single Family
Insurance Benefits (HUD Form 27011) to HUD headquarters, via Electronic
Data Interchange (EDI), the FHA Connection, or paper. Each type of
claim requires the submission of a Part A (Initial Application) and
Part B (Fiscal Data). When submitting a paper conveyance claim, a Title
Approval Letter (TAL) must accompany the claim. However, when
transmitting the claim through EDI, the TAL is not submitted with the
conveyance claim because the title approval data from A80S-Single
Family Acquired Asset Management System (SAMS) is stored in an
authorization file.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552 a(b) of the Privacy Act, other routine uses are as follows:
1. U.S. Treasury: A43C provides the EFT disbursement information to
Treasury for claim payments.
2. Claims Lockbox: SFICS receives batches of AR cases from U.S.
Bank. Processing is performed on a daily basis following FedEx delivery
of the schedule from U.S. Bank.
3. CENCOR: Automated mailing contractor--Advice of Payment, (AOP),
Billing, and Title Approval letters.
4. Federal Housing Administration (FHA)-Approved Lenders: Lenders
submit claims using the Single Family Application for Insurance
Benefits (Form HUD-27011) via Electronic Data Interchange (EDI), the
FHA Connection, or paper. Form HUD-27011 includes PII such as name,
Social Security Number, and property address. Upon analysis of the
claim, the lender will receive from HUD TS824, ``Request for
Correction'', stating any deficiencies that need to be corrected, or
TS820, AOP, informing the lender that the claim has been paid.
5. SFIS (A43): The purpose of the outgoing interface to SFIS is to
update the FHA insurance status to ``CLAIM'' and to provide an
effective date for the status change upon authorization of a claim for
payment.
6. CAIVRS (F57): Outgoing--With authorized lenders and Federal
agencies for the purpose of prescreening applicants for loans or loans
guaranteed by the Federal Government for the purpose of evaluating a
loan applicant's creditworthiness. Provision of the Social Security
Numbers of mortgagors associated with the initial claim payment (Part
A) over the past three years.
7. FHASL (PO13): FHASL is provided with paid claims fiscal data
from SFICS and Loss Mitigation on a daily and monthly basis.
8. SFHEDW (D64A): SFICS data is extracted and uploaded to the
SFHEDW for analysis on a weekly basis
9. CHUMS (F17): SFICS receives indemnification information related
to specific cases from CHUMS on a daily basis.
10. SAMS (A80S): Outgoing--Provides financial information for paid
Conveyance claims or paid Supplemental claims with an original paid
Conveyance claim on a daily basis. Additionally, the SAMS extract file
(from ARS) provides case-level information for established and adjusted
receivables on a monthly basis. Incoming--Defines whether Title
Evidence was approved; title approval is a pre-requisite for processing
Part B Conveyance claims.
11. SFMNS/IFS (A80N): Provides the Strategy Group with paid Loss
Mitigation--Partial Claims (Claim Type 33) data daily for the
monitoring of these Secretary-held subordinate notes.
12. FHAC (F17C): Outgoing--Provides lenders and HUD users with case
status information and title approval via the Internet. Incoming--
Provides the capability for authorized lender employees to submit
individual claims for specified claim types.
13. IMF (F51): SFICS accesses the IMF to obtain lender institution
information for the purpose of EFT payment and address generation.
14. EDIS (U26A): Transfer of the TS 998 to confirm receipt of a
claim transmitted via Electronic Data Interchange. Transfer of the TS
820 and TS824 files to the respective trading partners for the servicer
or holder to indicate either payment or suspension of incoming claims
received as TS260 transactions. The TS824 transactions are error
records from the A43C batch load process.
15. GNMA: Provides GNMA with paid claims information for FHA-
insured loans in GNMA pools.
16. Fannie Mae: Fannie Mae, as a holder, receives data regarding
paid claims information for FHA-insured loans through an Advice of
Payment.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Various types of storage media are used depending on the method
used for filing a claim. Paper claims are filed at our contractor's
office after processing, while disks and tapes are used to store
electronic records in multiple computer record systems.
Retrievability:
Data regarding a claim filed on a HUD insured property is obtained
using the FHA Case Number, property address, mortgagor's name,
mortgagee servicing number, or mortgagee holder number.
Safeguards:
Safeguards that are in place include:
Lockable file cabinets;
Secured computer facilities at HUD and their contractor's
offices;
Background checks of all HUD employees and contractor
staff;
Computer access to the multiple HUD record systems is
restricted by passwords, defined individual access profiles (least
privileges), and access to specified data fields is restricted. Users,
whether at HUD Headquarters or the Homeownership Centers, obtain access
to CLAIMS through a HUD INET communication link from their LAN to the
IBM mainframe computer;
Data is transmitted over secure T-1 and Shiva lines;
Information about conveyed properties is available to the
public via the Internet for marketing purposes. However, information
covered by the Privacy Act of 1974 and the Right to Financial Privacy
Act (12 U.S.C. 3401) is not incorporated in any Internet site.
Retention and Disposal:
Depending on the age of the records, obsolete records are either
sent to a storage facility or destroyed in accordance with HUD Housing
Handbook 2226.1, Chapter 3 and Appendix 20 of HUD Housing Handbook
2225.6.
System manager(s) and Address:
Director, Single Family Post Insurance Division and Chief, Single
Family Claims Branch; HUD, 451 7th Street, SW., Room 6248, Washington,
DC 20410.
Notification and Records Access Procedures:
The Department's rules for providing access to records to the
individual concerned are in accordance with 24 CFR part 16--
Implementation of the Privacy Act of 1974. Individuals seeking
[[Page 65350]]
information, assistance, or inquiry about the existence of records can
contact the Departmental Privacy Act Officer at the Department of
Housing and Urban Development, 451 Seventh Street, SW, Room 4156,
Washington, DC 20410. Written requests must include the full name,
current address, and telephone number of the individual making the
request, as well as proof of identity, including a description of the
requester's relation to the information in question.
Record Access Procedures:
The Department's rules for providing access to an individual's
records appear in 24 CFR Part 16--Implementation of the Privacy Act of
1974. If additional information or assistance is required, contact the
Departmental Privacy Act Officer.
Contesting Record Procedures:
The procedures for contesting the contents of records and appealing
initial denials appear in 24 CFR Part 16--Implementation of the Privacy
Act of 1974. If additional information or assistance is required,
contact:
(i) The Departmental Privacy Act Officer, HUD; 451 7th St., SW.,
Room 4156, Washington, DC 20410, if contesting the content of records;
or
(ii) The Departmental Privacy Appeals Officer, Office of General
Counsel, Department of Housing and Urban Development; 451 7th St., SW.,
Washington, DC 20410, for appeals of initial denials.
Record Source Categories:
Record source categories include HUD/FHA Claims for Insurance
Benefits, subject individuals; other individuals; credit bureaus;
financial institutions; other corporations or firms; federal government
agencies; non-federal (including foreign, state and local) government
agencies; real estate brokers and agents.
Exemptions from certain provisions of the Act:
None.
[FR Doc. E7-22607 Filed 11-16-07; 8:45 am]
BILLING CODE 4210-67-P
