Privacy Act of 1974; System of Records, 64058-64060 [E7-22260]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 72, Number 219 (Wednesday, November 14, 2007)]
[Notices]
[Pages 64058-64060]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-22260]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[DOD-2007-OS-0124]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary, DoD.

ACTION: Notice to amend a system of records.

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SUMMARY: The Office of the Secretary of Defense is to amend a system of 
records notices in its existing inventory of record systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
December 14, 2007 unless comments are received which result in a 
contrary determination.

[[Page 64059]]


ADDRESSES: Send comments to the OSD Privacy Act Coordinator, Records 
Management Section, Washington Headquarters Services, 1155 Defense 
Pentagon, Washington, DC 20301-1155.

FOR FURTHER INFORMATION CONTACT: Mr. Dave Henshall at (703) 696-3243.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
systems of records notices subject to the Privacy Act of 1974, (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The specific changes to the record systems being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: November 7, 2007.
L.M. Bynum,
Alternative OSD Federal Register Liaison Officer, Department of 
Defense.
DPR 32
    Employer Support of the Guard and Reserves Ombudsman and Outreach 
Programs (April 14, 2006, 71 FR 19486).

Changes:
* * * * *

System location:
    Add to the entry ``The Office of Secretary of Defense, Chief 
Information Officer, 1500 Defense Pentagon, RM 3A1080, Washington DC 
20301-1500.''

Categories of records in the system:
    Delete entry and replace with ``Individual's name, Social Security 
Number (SSN), home address, phone number, branch of service, and 
assigned military unit, case numbers, problem/resolution codes, e-mail 
address, National Disaster Medical System member's employer, as well 
as, phone number and, if applicable, employer point-of-contact, and 
nature of employment/reemployment conflict, and any notes and 
documentation prepared as a consequence of assisting the service 
member.''
* * * * *

Retrievability:
    Delete entry and replace with ``Individual's name, Company's name, 
zip codes, case numbers, problems/resolution codes, and/or e-mail 
address.''

System manager(s) and address:
    Delete entry and replace with ``Information Technology Director, 
National Committee, Employer Support of the Guard and Reserve, 1555 
Wilson Blvd., Arlington VA 22209-2133.''
* * * * *

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to Privacy Act Officer, 
National Committee, Employer Support of the Guard and Reserve, 1555 
Wilson Blvd., Arlington VA 22209-2133.
    Requests should include the individual's name, address, telephone 
number, military unit and branch of service or National Disaster 
Medical System member's employer data, and a brief description of the 
problem and date of occurrence.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system of records should 
address written inquiries to Privacy Act Officer, National Committee, 
Employer Support of the Guard and Reserve, 1555 Wilson Blvd., Arlington 
VA 22209-2133.
    Requests should include the individual's name, address, telephone 
number, military unit and branch of service or the National Disaster 
Medical System member's employer data, and a brief description of the 
problem and date of occurrence.''

Record source categories:
    Delete entry and replace with ``The individual, the employer, and 
the Defense Manpower Data Center's personnel record systems.
* * * * *
DPR 32

System name:
    Employer Support of the Guard and Reserve Ombudsman and Outreach 
Programs.

System location:
    The Office of Secretary of Defense, Chief Information Officer, 1500 
Defense Pentagon, RM 3A1080, Washington DC 20301-1500.
    Oracle On-Demand Advanced Data Center, Austin, TX 78753-2663.

Categories of individuals covered by the system:
    Members of the Armed Forces, to include Reserve and National Guard 
personnel, and members of the National Disaster Medical System (NDMS).

Categories of records in the system:
    Individual's name, Social Security Number (SSN), home address, 
phone number, branch of service, and assigned military unit, case 
numbers, problem/resolution codes, e-mail address, National Disaster 
Medical System member's employer, as well as, phone number and, if 
applicable, employer point-of-contact, and nature of employment/
reemployment conflict, and any notes and documentation prepared as a 
consequence of assisting the service member.

Authority for maintenance of the system:
    38 U.S.C. Chapter 43, Employment and Reemployment Rights of Members 
of the Uniformed Services; 42 U.S.C. 300hh-11(e)(3)(A), Employment and 
Reemployment Rights; DoD Instruction 1205.22, Employer Support of the 
Guard and Reserve; DoD Instruction 1205.12, Civilian Employment and 
Reemployment Rights of Applicants for, and Service Members and Former 
Service Members of the Uniformed Services; and DoD Directive 1250.1, 
National Committee for Employer Support of the Guard and Reserve.

Purpose(s):
    The purpose of the system is to support the Employer Support of the 
Guard and Reserve (ESGR) Ombudsman and Outreach Program in providing 
assistance to service members and members of the National Disaster 
Medical System in resolving employment-reemployment conflicts and to 
provide information to employers regarding the requirements of the 
Uniform Services Employment and Reemployment Act.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To Federal, State, and local governmental agencies, as well as to 
private employers, in furtherance of informal mediation efforts to 
resolve employment-reemployment conflicts.
    To the Department of Labor and the Department of Justice for 
investigation of, and possible litigation involving, potential 
violations of the Uniformed Services Employment and Reemployment Rights 
Act.
    The DoD `Blanket Routine Uses' set forth at the beginning of OSD's 
compilation of systems of records notices do not apply to this system.

[[Page 64060]]

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper file folders and electronic storage media.

Retrievability:
    Individual's name, Company, zip codes, case numbers, problems/
resolution codes, and/or e-mail address.

Safeguards:
    Access to personal information will be maintained in a secure, 
password protected electronic system that will utilize security 
hardware and software to include: Multiple firewalls, active intruder 
detection, and role-based access controls. Paper records will be 
maintained in a controlled facility where physical entry is restricted 
by the use of locks, guards, or administrative procedures. Access to 
records is limited to those officials who require the records to 
perform their official duties consistent with the purpose for which the 
information was collected. All personnel whose official duties require 
access to the information are trained in the proper safeguarding and 
use of the information.

Retention and disposal:
    Permanent.

System manager(s) and address:
    The Office of Secretary of Defense, Chief Information Officer, 1500 
Defense Pentagon, RM 3A1080, Washington DC 20301-1500.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to Privacy Act Officer, National Committee, Employer 
Support of the Guard and Reserve, 1555 Wilson Blvd., Arlington VA 
22209-2133.
    Requests should include the individual's name, address, telephone 
number, military unit and branch of service or the National Disaster 
Medical System member's employer data, and a brief description of the 
problem and date of occurrence.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
Privacy Act Officer, National Committee, Employer Support of the Guard 
and Reserve, 1555 Wilson Blvd., Arlington VA 22209-2133.
    Requests should include the individual's name, address, telephone 
number, military unit and branch of service or the National Disaster 
Medical System member's employer data, and a brief description of the 
problem and date of occurrence.

Contesting record procedures:
    The OSD rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.

Record source categories:
    Information is obtained from the individual, the employer, and the 
Defense Manpower Data Center's personnel record systems.

Exemptions claimed for the system:
    None.

[FR Doc. E7-22260 Filed 11-13-07; 8:45 am]
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