Privacy Act of 1974; Systems of Records, 64057-64058 [E7-22259]

Download as PDF Federal Register / Vol. 72, No. 219 / Wednesday, November 14, 2007 / Notices Data is collected for incident notification to safety personnel responsible for Occupational Safety and Health Act (OSHA) recording. Safety claim records are used to support DoD management responsibilities under the applicable regulations and to obtain appropriate injury compensation benefits for qualifying employees or their dependents. Records are maintained for the purpose of auditing the State itemized listings of Unemployment Compensation charges, identifying erroneous charges and requesting credits from the State Employment Security Agencies (SESAs), and tracking the charges to ensure that credits are received from the appropriate State jurisdictions. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: To agency employees tasked with management of the Federal Employee Compensation Act claims, for the purpose of billing verification, administration of the agency’s responsibilities under Federal Employees Compensation Act, answer questions about the status of the claim, or to consider rehire, retention or other actions the agency may be required to take with regard to the claim. To the Office of Personnel Management (OPM) and Social Security Administration (SSA) for purposes of ensuring appropriate payment of benefits. The DoD ‘‘Blanket Routine Uses’’ apply to this system of records. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Electronic storage media. RETRIEVABILITY: Individual’s name, Social Security Number (SSN), and/or claim number. mstockstill on PROD1PC66 with NOTICES SAFEGUARDS: Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Access to records is limited to person(s) responsible for servicing the record in performance of their official duties and who are properly screened VerDate Aug<31>2005 18:23 Nov 13, 2007 Jkt 214001 and cleared for a need-to-know. Access to computerized data is restricted by passwords, which are changed periodically according to agency security policy. RETENTION AND DISPOSAL: Disposition pending (until the National Archives and Records Administration approves retention and disposal schedule). SYSTEM MANAGER(S) AND ADDRESS: Human Resources Specialist, Benefits and Information Systems, Civilian Personnel Management Services (CPMS), Injury and Unemployment Compensation Division, 1400 Key Blvd., Rosslyn, VA 22209–5144. Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Injury Compensation Program Administrator (ICPA) designated by their servicing Human Resources office, or contact the Benefits and Information Systems, Civilian Personnel Management Services (CPMS), Injury Compensation Unemployment Compensation (ICUC) Division, 1400 Key Boulevard, Rosslyn, VA 22209–5144 for assistance in identifying the ICPA. Requests should be signed, include the individual’s full name, Social Security Number (SSN), and address. It should include the State where the claim for Unemployment Compensation was filed and approximate date filed with the State Employment Security Agency. RECORD ACCESS PROCEDURES: Individuals seeking access to information about them contained in this system of records should address written inquiries to their servicing Human Resources office, or contact the Benefits and Information Systems, Civilian Personnel Management Services (CPMS), Injury Compensation Unemployment Compensation (ICUC) Division, 1400 Key Boulevard, Rosslyn, VA 22209–5144 for assistance in identifying the correct office. Requests should be signed, include the individual’s full name, Social Security Number (SSN), and address. It should include the State where the claim for Unemployment Compensation was filed and approximate date filed with the State Employment Security Agency. CONTESTING RECORD PROCEDURES: The OSD rules for accessing records, for contesting contents and appealing initial agency determinations are Frm 00020 Fmt 4703 Sfmt 4703 contained in OSD Administrative Instruction 81; 32 CFR part 311; or may be obtained from the system manager. RECORD SOURCE CATEGORIES: Individual, Department of Defense Personnel System records, and Department of Labor/Office of Workers’ Compensation Program claim records. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. E7–22258 Filed 11–13–07; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE Office of the Secretary [DOD–2007–OS–0122] NOTIFICATION PROCEDURE: PO 00000 64057 Privacy Act of 1974; Systems of Records Defense Finance and Accounting Service, DOD. ACTION: Notice to Add a New System of Records. AGENCY: SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing to establish a new system of records notice to its inventory of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. DATES: This action will be effective without further notice on December 14, 2007 unless comments are received that would result in a contrary determination. ADDRESSES: Send comments to the FOIA/PA Program Manager, Corporate Communications and Legislative Liaison, Defense Finance and Accounting Service, 6760 E. Irvington Place, Denver, CO 80279–8000. FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676–6045. SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on November 5, 2007, to the House Committee on Oversight and Government Reform, the Senate Committee on Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A– 130, ‘‘Federal Agency Responsibilities for Maintaining Records About Individuals,’’ dated December 12, 2000, 65 FR 239. E:\FR\FM\14NON1.SGM 14NON1 64058 Federal Register / Vol. 72, No. 219 / Wednesday, November 14, 2007 / Notices Dated: November 7, 2007. L.M. Bynum, Alternate OSD Federal Register Liaison Officer, Department of Defense. T7225a SYSTEM NAME: Computerized Accounts Payable System (CAPS). SYSTEM LOCATION: Defense Finance and Accounting Service (DFAS), Indianapolis, 8899 East 56th Street, Indianapolis, IN 46249– 5005. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Commercial vendors, independent or industrial government contractors, Army Reserve, National Guard, military academy cadets, Army Reserve Officer Training Corps (ROTC) students, and DoD civilian personnel paid by appropriated funds. CATEGORIES OF RECORDS IN THE SYSTEM: Financial records of commercial vendors, government contractors, name, Social Security Number (SSN) or Tax Identification Number, addresses, electronic fund transfer data such as bank routing number, account number, and bank addresses, invoice or claim information submitted for payment. DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: To Federal Reserve banks to distribute payments made through the direct deposit system to financial organizations or their processing agents authorized by individuals to receive and deposit payments in their accounts. To the U.S. Department of Treasury (DOT) to validate and make payments on public vouchers submitted for purchases and services. The DoD ‘‘Blanket Routine Uses’’ apply to this system of records. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Electronic storage media. RETRIEVABILITY: Individual name, Social Security Number (SSN), tax identification number, contract number, invoice and payment number, Commercial and Government Entity (CAGE) and Dun and Bradstreet number (DUNS). SAFEGUARDS: 5 U.S.C. 301, Departmental Regulations, Department of Defense Financial Management Regulation (DoDFMR) 7000.14.R, Vol. 10; 31 U.S.C. Sections 3512, and 3513; and E.O. 9397 (SSN). Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Access to records is limited to person(s) responsible for servicing the record in performance of their official duties, and who are properly screened and cleared for a need-to-know. Passwords and digital signatures are used to control access to the system data, and procedures are in place to deter and detect browsing and unauthorized access. PURPOSE(S): Transaction records may be temporary in nature and deleted when actions are completed, superseded, obsolete, or no longer needed. Other records may be cut off at the completion of the contract or payment and destroyed 6 years and 3 months after cutoff. Records are destroyed by degaussing, shredding, or burning. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: mstockstill on PROD1PC66 with NOTICES RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this system of records should address written inquiries to Defense Finance and Accounting Service, Freedom of Information/Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279– 8000. Individuals should furnish full name, Social Security Number, current address, and telephone number. CONTESTING RECORD PROCEDURES: The DFAS rules for accessing records, for contesting contents and appealing initial agency determinations are published in DFAS Regulation 5400.11– R; 32 CFR part 324; or may be obtained from Defense Finance and Accounting Service, Freedom of Information/ Privacy Act Program Manager, Corporate Communications Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279–8000. RETENTION AND DISPOSAL: This system will be used to automate manual functions in the accounts payable offices such as: Automatically suspense commercial payments and follow-up letters, provide payment computations, produce vouchers and management reports, compute the payment due date, interest penalties and determine lost discounts, allow for entry and processing of purchase rates, purchase orders/contracts, and determine foreign currency rates, and maintain the Electronic fund transfer information for vendors whose contracts specify this type of payment. Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279–8000. Requests should contain individual’s full name, Social Security Number (SSN), current address, and telephone number. From the individual concerned, and DoD Components. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. E7–22259 Filed 11–13–07; 8:45 am] BILLING CODE 5001–06–P ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the VerDate Aug<31>2005 RECORD SOURCE CATEGORIES: 18:23 Nov 13, 2007 Jkt 214001 DEPARTMENT OF DEFENSE Office of the Secretary [DOD–2007–OS–0124] Privacy Act of 1974; System of Records Office of the Secretary, DoD. Notice to amend a system of AGENCY: SYSTEM MANAGER(S) AND ADDRESS: ACTION: Defense Finance and Accounting Service, Indianapolis, Computerized Accounts Payable System Manager, 8899 East 56th Street, Indianapolis, IN 46249–5005. records. NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Defense Finance and Accounting Service, Freedom of Information/ PO 00000 Frm 00021 Fmt 4703 Sfmt 4703 SUMMARY: The Office of the Secretary of Defense is to amend a system of records notices in its existing inventory of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. DATES: This proposed action will be effective without further notice on December 14, 2007 unless comments are received which result in a contrary determination. E:\FR\FM\14NON1.SGM 14NON1

Agencies

[Federal Register Volume 72, Number 219 (Wednesday, November 14, 2007)]
[Notices]
[Pages 64057-64058]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-22259]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[DOD-2007-OS-0122]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Finance and Accounting Service, DOD.

ACTION: Notice to Add a New System of Records.

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SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing 
to establish a new system of records notice to its inventory of record 
systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended.

DATES: This action will be effective without further notice on December 
14, 2007 unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the FOIA/PA Program Manager, Corporate 
Communications and Legislative Liaison, Defense Finance and Accounting 
Service, 6760 E. Irvington Place, Denver, CO 80279-8000.

FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676-
6045.

SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on November 5, 2007, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated December 12, 2000, 65 FR 239.


[[Page 64058]]


    Dated: November 7, 2007.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T7225a

System name:
    Computerized Accounts Payable System (CAPS).

System location:
    Defense Finance and Accounting Service (DFAS), Indianapolis, 8899 
East 56th Street, Indianapolis, IN 46249-5005.

Categories of individuals covered by the system:
    Commercial vendors, independent or industrial government 
contractors, Army Reserve, National Guard, military academy cadets, 
Army Reserve Officer Training Corps (ROTC) students, and DoD civilian 
personnel paid by appropriated funds.

Categories of records in the system:
    Financial records of commercial vendors, government contractors, 
name, Social Security Number (SSN) or Tax Identification Number, 
addresses, electronic fund transfer data such as bank routing number, 
account number, and bank addresses, invoice or claim information 
submitted for payment.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations, Department of Defense 
Financial Management Regulation (DoDFMR) 7000.14.R, Vol. 10; 31 U.S.C. 
Sections 3512, and 3513; and E.O. 9397 (SSN).

Purpose(s):
    This system will be used to automate manual functions in the 
accounts payable offices such as: Automatically suspense commercial 
payments and follow-up letters, provide payment computations, produce 
vouchers and management reports, compute the payment due date, interest 
penalties and determine lost discounts, allow for entry and processing 
of purchase rates, purchase orders/contracts, and determine foreign 
currency rates, and maintain the Electronic fund transfer information 
for vendors whose contracts specify this type of payment.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To Federal Reserve banks to distribute payments made through the 
direct deposit system to financial organizations or their processing 
agents authorized by individuals to receive and deposit payments in 
their accounts.
    To the U.S. Department of Treasury (DOT) to validate and make 
payments on public vouchers submitted for purchases and services.
    The DoD ``Blanket Routine Uses'' apply to this system of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Individual name, Social Security Number (SSN), tax identification 
number, contract number, invoice and payment number, Commercial and 
Government Entity (CAGE) and Dun and Bradstreet number (DUNS).

Safeguards:
    Records are maintained in a controlled facility. Physical entry is 
restricted by the use of locks, guards, and is accessible only to 
authorized personnel. Access to records is limited to person(s) 
responsible for servicing the record in performance of their official 
duties, and who are properly screened and cleared for a need-to-know. 
Passwords and digital signatures are used to control access to the 
system data, and procedures are in place to deter and detect browsing 
and unauthorized access.

Retention and disposal:
    Transaction records may be temporary in nature and deleted when 
actions are completed, superseded, obsolete, or no longer needed. Other 
records may be cut off at the completion of the contract or payment and 
destroyed 6 years and 3 months after cutoff. Records are destroyed by 
degaussing, shredding, or burning.

System manager(s) and address:
    Defense Finance and Accounting Service, Indianapolis, Computerized 
Accounts Payable System Manager, 8899 East 56th Street, Indianapolis, 
IN 46249-5005.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Defense Finance and Accounting Service, 
Freedom of Information/Privacy Act Program Manager, Corporate 
Communications and Legislative Liaison, 6760 E. Irvington Place, 
Denver, CO 80279-8000.
    Requests should contain individual's full name, Social Security 
Number (SSN), current address, and telephone number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
Defense Finance and Accounting Service, Freedom of Information/Privacy 
Act Program Manager, Corporate Communications and Legislative Liaison, 
6760 E. Irvington Place, Denver, CO 80279-8000.
    Individuals should furnish full name, Social Security Number, 
current address, and telephone number.

Contesting record procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from Defense 
Finance and Accounting Service, Freedom of Information/Privacy Act 
Program Manager, Corporate Communications Legislative Liaison, 6760 E. 
Irvington Place, Denver, CO 80279-8000.

Record source categories:
    From the individual concerned, and DoD Components.

Exemptions claimed for the system:
    None.

[FR Doc. E7-22259 Filed 11-13-07; 8:45 am]
BILLING CODE 5001-06-P