Privacy Act of 1974; Systems of Records, 64055-64056 [E7-22257]

Download as PDF Federal Register / Vol. 72, No. 219 / Wednesday, November 14, 2007 / Notices DIA Freedom of Information Act (FOIA) Office (DAN–1A), Defense Intelligence Agency, 200 MacDill Blvd., Washington DC 20340–5100. Requests should contain individual’s full name, current address, telephone number, and Social Security Number (SSN). RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the DIA Freedom of Information Act (FOIA) Office (DAN– 1A), Defense Intelligence Agency, 200 MacDill Blvd., Washington DC 20340– 5100. Requests should contain individual’s full name, current address, telephone number, and Social Security Number (SSN). CONTESTING RECORD PROCEDURES: Ms. Linda Krabbenhoft at (303) 676–6045. SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on November 5, 2007, to the House Committee on Oversight and Government Reform, the Senate Committee on Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A– 130, ‘‘Federal Agency Responsibilities for Maintaining Records About Individuals,’’ dated December 12, 2000, 65 FR 239. FOR FURTHER INFORMATION CONTACT: DIA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DIA Regulation 5400.001 ‘‘Defense Intelligence Agency Privacy Program.’’ Dated: November 7, 2007. L.M. Bynum, Alternate OSD Federal Register Liaison Officer, Department of Defense. RECORD SOURCE CATEGORIES: SYSTEM NAME: Salary Offset Reporting System (SORS). Individuals. EXEMPTIONS CLAIMED FOR THE SYSTEM: SYSTEM LOCATION: None. [FR Doc. E7–22256 Filed 11–13–07; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE Office of the Secretary Privacy Act of 1974; Systems of Records Defense Finance and Accounting Service, DOD. ACTION: Notice To Add a New System of Records. AGENCY: The Defense Finance and Accounting Service (DFAS) is proposing to add a system of records notice to its inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. DATES: This action will be effective without further notice on December 14, 2007 unless comments are received that would result in a contrary determination. ADDRESSES: Send comments to the FOIA/PA Program Manager, Corporate Communications and Legislative Liaison, Defense Finance and Accounting Service, 6760 E. Irvington Place, Denver, CO 80279–8000. mstockstill on PROD1PC66 with NOTICES SUMMARY: 18:23 Nov 13, 2007 Defense Finance and Accounting Service—Cleveland, 1240 East Ninth Street, Cleveland, OH 44199–8006. Defense Finance and Accounting Service—Indianapolis, 8899 East 56th Street, Indianapolis, IN 46249–0150. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: [DOD–2007–OS–0121] VerDate Aug<31>2005 T7330a Jkt 214001 DoD employees that include Active, Reserve, National Guard, and Retired military members, DoD civilian employees, and civilian employees of other non-DoD Federal agencies such as the Department of Energy, the Department of Health and Human Services, the Environmental Protection Agency, the Broadcasting Board of Governors, and the Department of Veterans Affairs for which DFAS provides e-payroll processing services. CATEGORIES OF RECORDS IN THE SYSTEM: Individual’s name, Social Security Number (SSN), delinquent debt balances, collection amounts, and duty status of individuals. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Debt Collection Improvement Act of 1996; 5 U.S.C. 301, Departmental Regulations; 5 U.S.C. Chapter 53, 55, and 81; 31 U.S.C. 3716; 31 CFR Part 285, 5 CFR Part 550, 26 U.S.C. 6331(h) and 6103(k)6, and E.O. 9397 (SSN). PO 00000 Frm 00018 Fmt 4703 Sfmt 4703 64055 PURPOSE(S): A Web based system which provides for the collection, processing, and reporting of salary offsets for DoD employees who have incurred delinquent debts with non-DoD entities. It will centralize the management of the salary offset process established by the Debt Collection Improvement Act of 1996 for debts owed to the Federal Government by individuals receiving a federal salary. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: To individuals authorized to act as a guardian, trustee, or other legal representative of an Active, Reserve, National Guard, or Retired military member, or civilian employee. To Department of Health and Human Services, Department of Energy, Department of Veterans Affairs, the Environmental Protection Agency, and the Broadcasting Board of Governors for which DFAS provides e-payroll services for the purpose of informing the affected employees and resolving payroll issues. To the U.S. Department of the Treasury for use in the collection of debts for the Treasury Offset Program. To the Internal Revenue Service for use in the collection of debts for the Treasury Offset Program. The DoD ‘‘Blanket Routine Uses’’ published at the beginning of the DoD compilation of systems of records notices apply to this system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Files in file folders and electronic storage media. RETRIEVABILITY: Individual’s name and Social Security Number (SSN). SAFEGUARDS: Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Access to records is limited to person(s) responsible for servicing the record in performance of their official duties and who are properly screened and cleared for need-to-know. Access to computerized data is restricted by E:\FR\FM\14NON1.SGM 14NON1 64056 Federal Register / Vol. 72, No. 219 / Wednesday, November 14, 2007 / Notices RECORD SOURCE CATEGORIES: passwords, which are changed according to agency security policy. RETENTION AND DISPOSAL: Records may be temporary in nature and destroyed when actions are completed, they are superseded, obsolete, or no longer needed. Other records may be cut off at the end of the payroll year, and destroyed up to 6 years and 3 months after cutoff. Records are destroyed by degaussing, shredding, or burning. SYSTEM MANAGER(S) AND ADDRESS: RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this system of records should address written inquiries to Defense Finance and Accounting Service, Freedom of Information/Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279– 8000. Requests should contain individual’s full name, Social Security Number (SSN), current address, telephone number, and provide a reasonable description of what the requestor is seeking. mstockstill on PROD1PC66 with NOTICES CONTESTING RECORD PROCEDURES: The DFAS rules for accessing records, for contesting contents and appealing initial agency determinations are published in DFAS Regulation 5400.11– R; 32 CFR part 324; or may be obtained from Defense Finance and Accounting Service, Freedom of Information/ Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279–8000. 18:23 Nov 13, 2007 Jkt 214001 None. SYSTEM LOCATION: BILLING CODE 5001–06–P Civilian Personnel Management Services (CPMS) 1400 Key Blvd., Rosslyn, VA 22209–5144. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: [DOD–2007–OS–0123] Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Defense Finance and Accounting Service, Freedom of Information/ Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279–8000. Requests should contain individual’s full name, Social Security Number (SSN), current address, telephone number, and provide a reasonable description of what the requestor is seeking. SYSTEM NAME: [FR Doc. E7–22257 Filed 11–13–07; 8:45 am] Office of the Secretary NOTIFICATION PROCEDURE: DPR 35 Defense Injury and Unemployment Compensation System. EXEMPTIONS CLAIMED FOR THE SYSTEM: DEPARTMENT OF DEFENSE Salary Offset Manager, Defense Finance and Accounting Service— Cleveland, 1240 East Ninth Street, Cleveland, OH 44199–8006. VerDate Aug<31>2005 From the individual concerned, Department of Defense Components, Federal agencies owed debts, and from electronic interfaces with the Department of Treasury. Dated: November 7, 2007. L.M. Bynum, Alternate OSD Federal Register Liaison Officer, Department of Defense. Privacy Act of 1974; System of Records AGENCY: Office of the Secretary, DoD. Notice to Add a System of Records. ACTION: SUMMARY: The Office of the Secretary of Defense proposes to add a system of records to its inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. The changes will be effective on December 14, 2007 unless comments are received that would result in a contrary determination. DATES: Send comments to OSD Privacy Act Coordinator, Freedom of Information Division, Washington Headquarters Services, 1155 Defense Pentagon, Washington, DC 20301–1155. ADDRESSES: FOR FURTHER INFORMATION CONTACT: Mr. Dave Henshall, OSD/JS Privacy Act Coordinator, (703) 696–4495. The Office of the Secretary of Defense notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed systems reports, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, were submitted on November 2, 2007, to the House Committee on Government Reform, the Senate Committee on Homeland Security and Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A–130, ‘‘Federal Agency Responsibilities for Maintaining Records About Individuals,’’ dated February 8, 1996 (February 20, 1996, 61 FR 6427). SUPPLEMENTARY INFORMATION: PO 00000 Frm 00019 Fmt 4703 Sfmt 4703 Current and former Department of Defense (DoD) civilian appropriated fund employees. Employees and/or their survivors who have filed a claim for workers’ compensation benefits under the Federal Employees’ Compensation Act (FECA) by reason of injuries sustained while in the performance of civilian duty or who have filed claims for Unemployment Compensation through state employment security agencies. CATEGORIES OF RECORDS IN THE SYSTEM: Individual’s name, Social Security Number (SSN), date of birth, component, occupation, assignment and duty location information, wages, benefits, entitlement data necessary to injury or unemployment claim management, Department of Labor/ Office of Workers’ Compensation Programs (DOL/OWCP) claim data, authorization for medical care, related DoD personnel records such as timekeeping and payroll data, reports descriptive of the incident and extent of injury for use in DOL/OWCP adjudication of the claim, initial notification to agency Safety personnel for Occupational Safety and Health Act (OSHA) reporting purposes, and reports related to payment of benefits through State Employment Security Agency (SESA) offices. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 8101, Federal Employee Compensation Act, as amended; 10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness; Department of Defense Directive 1400.25–M, DoD Civilian Personnel Management System; and E.O. 9397(SSN). PURPOSE(S): For processing Federal Employee Compensation Act claims seeking monetary, medical, and similar benefits for injuries or deaths sustained by civilian employees while performing assigned duties. E:\FR\FM\14NON1.SGM 14NON1

Agencies

[Federal Register Volume 72, Number 219 (Wednesday, November 14, 2007)]
[Notices]
[Pages 64055-64056]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-22257]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[DOD-2007-OS-0121]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Finance and Accounting Service, DOD.

ACTION: Notice To Add a New System of Records.

-----------------------------------------------------------------------

SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing 
to add a system of records notice to its inventory of record systems 
subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on December 
14, 2007 unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the FOIA/PA Program Manager, Corporate 
Communications and Legislative Liaison, Defense Finance and Accounting 
Service, 6760 E. Irvington Place, Denver, CO 80279-8000.

FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676-
6045.

SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on November 5, 2007, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated December 12, 2000, 65 FR 239.

    Dated: November 7, 2007.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T7330a

System name:
    Salary Offset Reporting System (SORS).

System location:
    Defense Finance and Accounting Service--Cleveland, 1240 East Ninth 
Street, Cleveland, OH 44199-8006.
    Defense Finance and Accounting Service--Indianapolis, 8899 East 
56th Street, Indianapolis, IN 46249-0150.

Categories of individuals covered by the system:
    DoD employees that include Active, Reserve, National Guard, and 
Retired military members, DoD civilian employees, and civilian 
employees of other non-DoD Federal agencies such as the Department of 
Energy, the Department of Health and Human Services, the Environmental 
Protection Agency, the Broadcasting Board of Governors, and the 
Department of Veterans Affairs for which DFAS provides e-payroll 
processing services.

Categories of records in the system:
    Individual's name, Social Security Number (SSN), delinquent debt 
balances, collection amounts, and duty status of individuals.

Authority for maintenance of the system:
    Debt Collection Improvement Act of 1996; 5 U.S.C. 301, Departmental 
Regulations; 5 U.S.C. Chapter 53, 55, and 81; 31 U.S.C. 3716; 31 CFR 
Part 285, 5 CFR Part 550, 26 U.S.C. 6331(h) and 6103(k)6, and E.O. 9397 
(SSN).

Purpose(s):
    A Web based system which provides for the collection, processing, 
and reporting of salary offsets for DoD employees who have incurred 
delinquent debts with non-DoD entities. It will centralize the 
management of the salary offset process established by the Debt 
Collection Improvement Act of 1996 for debts owed to the Federal 
Government by individuals receiving a federal salary.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To individuals authorized to act as a guardian, trustee, or other 
legal representative of an Active, Reserve, National Guard, or Retired 
military member, or civilian employee.
    To Department of Health and Human Services, Department of Energy, 
Department of Veterans Affairs, the Environmental Protection Agency, 
and the Broadcasting Board of Governors for which DFAS provides e-
payroll services for the purpose of informing the affected employees 
and resolving payroll issues.
    To the U.S. Department of the Treasury for use in the collection of 
debts for the Treasury Offset Program.
    To the Internal Revenue Service for use in the collection of debts 
for the Treasury Offset Program.
    The DoD ``Blanket Routine Uses'' published at the beginning of the 
DoD compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Files in file folders and electronic storage media.

Retrievability:
    Individual's name and Social Security Number (SSN).

Safeguards:
    Records are maintained in a controlled facility. Physical entry is 
restricted by the use of locks, guards, and is accessible only to 
authorized personnel. Access to records is limited to person(s) 
responsible for servicing the record in performance of their official 
duties and who are properly screened and cleared for need-to-know. 
Access to computerized data is restricted by

[[Page 64056]]

passwords, which are changed according to agency security policy.

Retention and disposal:
    Records may be temporary in nature and destroyed when actions are 
completed, they are superseded, obsolete, or no longer needed. Other 
records may be cut off at the end of the payroll year, and destroyed up 
to 6 years and 3 months after cutoff. Records are destroyed by 
degaussing, shredding, or burning.

System manager(s) and address:
    Salary Offset Manager, Defense Finance and Accounting Service--
Cleveland, 1240 East Ninth Street, Cleveland, OH 44199-8006.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Defense Finance and Accounting Service, 
Freedom of Information/Privacy Act Program Manager, Corporate 
Communications and Legislative Liaison, 6760 E. Irvington Place, 
Denver, CO 80279-8000.
    Requests should contain individual's full name, Social Security 
Number (SSN), current address, telephone number, and provide a 
reasonable description of what the requestor is seeking.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
Defense Finance and Accounting Service, Freedom of Information/Privacy 
Act Program Manager, Corporate Communications and Legislative Liaison, 
6760 E. Irvington Place, Denver, CO 80279-8000.
    Requests should contain individual's full name, Social Security 
Number (SSN), current address, telephone number, and provide a 
reasonable description of what the requestor is seeking.

Contesting record procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from Defense 
Finance and Accounting Service, Freedom of Information/Privacy Act 
Program Manager, Corporate Communications and Legislative Liaison, 6760 
E. Irvington Place, Denver, CO 80279-8000.

Record source categories:
    From the individual concerned, Department of Defense Components, 
Federal agencies owed debts, and from electronic interfaces with the 
Department of Treasury.

Exemptions claimed for the system:
    None.
 [FR Doc. E7-22257 Filed 11-13-07; 8:45 am]
BILLING CODE 5001-06-P
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