Privacy Act of 1974; System of Records, 56066-56068 [E7-19428]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 72, Number 190 (Tuesday, October 2, 2007)]
[Notices]
[Pages 56066-56068]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-19428]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[DoD-2007-OS-0101]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary, DoD.

ACTION: Notice to amend two systems of records.

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SUMMARY: The Office of the Secretary of Defense is amending two systems 
of records notices in its existing inventory of record systems subject 
to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
November 1, 2007 unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to the OSD Privacy Act Coordinator, Records 
Management Section, Washington Headquarters Services, 1155 Defense 
Pentagon, Washington, DC 20301-1155.

FOR FURTHER INFORMATION CONTACT: Ms. Karen Finnegan at (703) 696-3081.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
systems of records notices subject to the Privacy Act of 1974, (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The specific changes to the record systems being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: September 26, 2007.
L.M. Bynum,
Alternative OSD Federal Register Liaison Officer, Department of 
Defense.
S322.01 DMDC

SYSTEM NAME: Defense Outreach Referral System (DORS) (June 5, 2006, 712 
FR 32327).
Changes:
SYSTEM IDENTIFIER: Delete entry and replace with ``DMDC 03''.
* * * * *
    Routine uses of records maintained in the system, including 
categories of users and the purposes of such uses: Delete entry and 
replace with ``The DoD `Blanket Routine Uses' set forth at the 
beginning of the OSD compilation of systems of records notices apply to 
this system.''
* * * * *

NOTIFICATION PROCEDURE:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Privacy Act Officer, Office of Freedom 
of Information, Washington Headquarters Services, 1155 Defense 
Pentagon, Washington, DC 20301-1155.
    Written requests should contain the individual's full name, Social 
Security Number (SSN), date of birth, and current address and telephone 
number.''

RECORD ACCESS PROCEDURES:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the Privacy Act Officer, Office of Freedom of 
Information, Washington Headquarters Services, 1155 Defense Pentagon, 
Washington, DC 20301-1155.
    Written requests should contain the individual's full name, Social 
Security Number (SSN), date of birth, and current address and telephone 
number.''

CONTESTING RECORD PROCEDURES:
    Delete entry and replace with ``The OSD rules for accessing 
records, for contesting contents and appealing initial agency 
determinations are published in OSD Administrative Instruction 81; 32 
CFR part 311; or may be obtained from the Privacy Act Officer, Office 
of Freedom of Information, Washington Headquarters Services, 1155 
Defense Pentagon, Washington, DC 20301-1155.''
* * * * *
DMDC 03

SYSTEM NAME:
    Defense Outreach Referral System (DORS).

SYSTEM LOCATION:
    Naval Postgraduate School Computer Center, Naval Postgraduate 
School, Monterey, CA 93943-5000.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former Defense military and civilian personnel and 
their spouses; U.S. Coast Guard personnel and their spouses; and 
participating Federal departments' and/or agencies' civilian employees 
and their spouses who have applied to take part in this job placement 
program.
    Individuals covered under Public Laws 102-484 and 103-337, who have 
applied for public employment.

Categories Of Records In The System:
    Computerized records consisting of name, Social Security Number, 
correspondence address, branch of service, date of birth, separation 
status, travel availability, U.S. citizenship, occupational interests, 
geographic location work preferences, pay grade, rank, last unit of 
assignment, educational levels, dates of military or civilian service, 
language skills, flying status, security clearances, civilian and 
military occupation codes, and self reported personal comments for the 
purpose of providing prospective employers with a centralized system 
for locating potential employees.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 136, Under Secretary of Defense for Personnel and 
Readiness; 10 U.S.C. 1143 and 1144; 10 U.S.C. 2358; 31 U.S.C. 1535; 
Public Law 101-510, 102-484 and 103-337; and E.O. 9397 (SSN).

PURPOSE(S):
    The purpose of this system is to facilitate the transition of 
current and former Defense military and their spouses; U.S. Coast Guard 
personnel

[[Page 56067]]

and their spouses; and participating Federal department's and/or 
agencies' civilian employees and their spouses to private industry and 
public employment in the event of a downsizing of the Department of 
Defense and the Federal Government.
    For former military members covered under Public Law 102-484 and 
Public Law 103-337, the information will be used to track the 
participant's public employment and to verify the participant's public 
employment history for DoD and DoT retirement and pay eligibility.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
OSD compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES OF STORING, RETRIEVING, ACCESSING, RETAINING AND 
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic storage media.

RETRIEVABILITY:
    Retrieved by Social Security Number (SSN) or occupational or 
geographic preference of the individual.

SAFEGUARDS:
    Access to data at all locations is restricted to those who require 
the records in the performance of their official duties. Access is 
further restricted by the use of passwords which are changed 
periodically. Physical entry is restricted by the use of locks, guards, 
and administrative procedures.

RETENTION AND DISPOSAL:
    Delete when 5 years old or when no longer needed for operational 
purposes, whichever is later.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Defense Manpower Data Center, 1600 Wilson Boulevard, 
Suite 400, Arlington, VA 22209-2593.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Privacy Act Officer, Office of Freedom of Information, 
Washington Headquarters Services, 1155 Defense Pentagon, Washington, DC 
20301-1155.
    Written requests should contain the individual's full name, Social 
Security Number (SSN), date of birth, and current address and telephone 
number.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Privacy Act Officer, Office of Freedom of Information, Washington 
Headquarters Services, 1155 Defense Pentagon, Washington, DC 20301-
1155.
    Written requests should contain the individual's full name, Social 
Security Number (SSN), date of birth, and current address and telephone 
number.

CONTESTING RECORD PROCEDURES:
    The OSD rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the Privacy Act Officer, Office of Freedom of Information, Washington 
Headquarters Services, 1155 Defense Pentagon, Washington, DC 20301-
1155.

RECORD SOURCE CATEGORIES:
    The Military Services, DoD Components, the U.S. Coast Guard, 
participating Federal departments and/or agencies, and from the subject 
individual via application into the program.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
S322.05 DMDC

SYSTEM NAME:
    Noncombatant Evacuation & Repatriation Data Base (NEO) (June 5, 
2006, 71 FR 32328).

CHANGES:
* * * * *

SYSTEM IDENTIFIER:
    Delete entry and replace with ``DMDC 04''.
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace ``The DoD `Blanket Routine Uses' set forth 
at the beginning of the OSD compilation of systems of records notices 
apply to this system.''
* * * * *

NOTIFICATION PROCEDURE:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Privacy Act Officer, Office of Freedom 
of Information, Washington Headquarters Services, 1155 Defense 
Pentagon, Washington, DC 20301-1155.
    Written requests should contain the individual's full name, Social 
Security Number (SSN), date of birth, and current address and telephone 
number.

RECORD ACCESS PROCEDURES:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the Privacy Act Officer, Office of Freedom of 
Information, Washington Headquarters Services, 1155 Defense Pentagon, 
Washington, DC 20301-1155.
    Written requests should contain the individual's full name, Social 
Security Number (SSN), date of birth, and current address and telephone 
number.''

CONTESTING RECORD PROCEDURES:
    Delete entry and replace with ``The OSD rules for accessing 
records, for contesting contents and appealing initial agency 
determinations are published in OSD Administrative Instruction 81; 32 
CFR part 311; or may be obtained from the Privacy Act Officer, Office 
of Freedom of Information, Washington Headquarters Services, 1155 
Defense Pentagon, Washington, DC 20301-1155.
* * * * *
DMDC 04

SYSTEM NAME:
    Noncombatant Evacuation and Repatriation Data Base (NEO).

SYSTEM LOCATION:
    Defense Manpower Data Center, DoD Center Monterey Bay, 400 Gigling 
Road, Seaside, CA 93955-6771. Information may be accessed by remote 
terminals at the repatriation centers. The location of the repatriation 
centers can be obtained from the System manager listed below.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All noncombatant evacuees including service members, their 
dependents, DoD and non-DoD employees and dependents, U.S. residents 
abroad, foreign nationals and corporate employees and dependents.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Social Security Number, name, date of birth, passport number, 
country of citizenship, marital status, gender, employer, destination 
address and type of assistance needed.

[[Page 56068]]

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    E.O. 12656, Assignment of Emergency Preparedness Responsibilities, 
November 18, 1988; DoD Directive 3025.14, Protection and Evacuation of 
U.S. Citizens and Designated Aliens in Danger Areas Abroad; and E.O. 
9397 (SSN).

PURPOSE(S):
    The records are maintained for the purposes of tracking and 
accounting for individuals evacuated from emergency situations in 
foreign countries, securing relocation and assistance services, and 
assessing and recovering relocation costs.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To individuals who have been evacuated but who have been separated 
from their family and/or spouse. Information will be released to the 
individual indicating where the family member was evacuated from and 
final destination.
    To Department of State to plan and monitor evacuation effectiveness 
and need for services and to verify the number of people by category 
who have been evacuated.
    To the American Red Cross so that upon receipt of information from 
a repatriation center that a DoD family has arrived safely in the U.S., 
the Red Cross may notify the service member (sponsor) still in the 
foreign country that his/her family has safely arrived in the United 
States.
    To the Immigration and Naturalization Service to track and make 
contact with all foreign nationals who have been evacuated to the U.S.
    To the Department of Health and Human Services for purposes of 
giving financial assistance and recoupment of same. To identify 
individuals who might arrive with an illness which would require 
quarantine.
    The DoD 'Blanket Routine Uses' set forth at the beginning of the 
OSD compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING AND DISPOSING 
OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper files in file folders and electronic storage media.

RETRIEVABILITY:
    Retrieved by name, Social Security Number (SSN), or location of 
evacuation point or repatriation center.

SAFEGUARDS:
    Computerized records are maintained in a controlled area accessible 
only to authorized personnel. At Defense Manpower Data Center (DMDC), 
entry to these areas is restricted by the use of locks, guards, and 
administrative procedures. Access to personal information is limited to 
those who require the records in the performance of their official 
duties. Access to personal information is further restricted by the use 
of passwords which are changed periodically.

RETENTION AND DISPOSAL:
    Master file, system documentation, codebooks, record layouts, and 
other system documentation are permanent. Inputs/Source Records are 
deleted and/or destroyed after data have been entered into the master 
file or when no longer needed for operational purposes, whichever is 
later. Summary reports (electronic or paper) are deleted and/or 
destroyed when no longer needed for operational purposes.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Defense Manpower Data Center, 1600 Wilson Boulevard, 
Suite 400, Arlington, VA 22209-2593.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Privacy Act Officer, Office of Freedom of Information, 
Washington Headquarters Services, 1155 Defense Pentagon, Washington, DC 
20301-1155.
    Written requests should contain the individual's full name, Social 
Security Number (SSN), date of birth, and current address and telephone 
number.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Privacy Act Officer, Office of Freedom of Information, Washington 
Headquarters Services, 1155 Defense Pentagon, Washington, DC 20301-
1155.
    Written requests should contain the individual's full name, Social 
Security Number (SSN), date of birth, and current address and telephone 
number.

CONTESTING RECORD PROCEDURES:
    The OSD rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the Privacy Act Officer, Office of Freedom of Information, Washington 
Headquarters Services, 1155 Defense Pentagon, Washington, DC 20301-
1155.

RECORD SOURCE CATEGORIES:
    The Military Services, DoD Components, and from individuals via 
application.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

 [FR Doc. E7-19428 Filed 10-1-07; 8:45 am]
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