Privacy Act of 1974; New System of Records, Integrated Automated Travel System (IATS, H-18), HUD/CFO-04, 55802-55803 [E7-19289]
Download as PDF
<![CDATA[
55802
Federal Register / Vol. 72, No. 189 / Monday, October 1, 2007 / Notices
Dated: September 21, 2007.
Walter S. Harris,
Deputy Chief Information Officer for Strategic
Planning and Policy.
HUD/ADM–09
SYSTEM NAME:
Correspondence Tracking System
(CTS).
Headquarters and field offices.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
(a) Individuals who correspond with
the Secretary, Deputy Secretary,
Assistant Secretaries, or Field Office
officials, (b) Individuals whose
correspondence has been referred by the
White House, other federal agencies, or
Members of Congress to the Secretary,
Deputy Secretary, Assistant Secretaries,
or Field Office officials for response, (c)
Individuals who correspond with
departmental staff, and (d) departmental
staff creating inter-office
correspondence and correspondence for
signature and dispatch outside of the
agency.
CATEGORIES OF RECORDS IN THE SYSTEM:
Correspondence identification
(Correspondent’s name, address, state,
district, organization, title, control
number, return address, date of letter,
subject, description); status of response
within the Department (office assigned,
date due, current disposition); may
include original correspondence,
Department’s response, referral letters,
name and identification of person
referring the correspondence, and
copies of any enclosures.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Section 7(d) of the Department of
Housing and Urban Development Act of
1965, Pub. L. 89–174.
PURPOSE:
To accurately report and monitor the
status of correspondence both internal
and external to the Department.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
mstockstill on PROD1PC66 with NOTICES
In addition to those disclosures
generally permitted under 5 U.S.C. 552a
(b) of the Privacy Act, other routine uses
are: None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
On CTS hardware storage, on backup
computer drives, and, in some cases, file
folders.
Jkt 214001
Computer records are maintained in a
secure area with access restricted to
authorized personnel; manual files are
kept in folders in lockable file cabinets
and accessed only by authorized
personnel. Security and hardware
storage of backup materials (i.e. disk,
tapes, etc.) are secured in accordance
with HUD-wide guidance for handling
and securing HUD data systems and the
Electronic Data System’s (EDS) standard
procedure guide for maintaining data
and system security.
RETENTION AND DISPOSAL:
information or assistance is needed
contact:
(i) In relation to contesting the
contents of records, the Departmental
Privacy Act Officer at HUD, 451 Seventh
Street, SW., Room 4178, Washington,
DC 20410; and,
(ii) In relation to appeals of initial
denials, the Departmental Privacy
Appeals Officer, Office of General
Counsel, Department of Housing and
Urban Development, 451 Seventh Street,
SW., Washington, DC 20410.
RECORD SOURCE CATEGORIES:
Subject, referral source, departmental
employees involved in processing the
correspondence.
EXEMPTIONS FROM CERTAIN PROVISIONS OF THE
ACT:
‘‘None’’.
[FR Doc. E7–19287 Filed 9–28–07; 8:45 am]
BILLING CODE 4210–67–P
All computerized information is
maintained on system hardware in
accordance with CTS retention
schedule, then is archived and stored in
a secure location or destroyed or turned
over to the National Archives and
Records Administration based on the
agency’s electronic records management
schedules. All manual files are
maintained for 2 years and then are
retained/disposed of in accordance with
HUD Handbook 2225.6, HUD Records
Schedules, Schedule 62.
SYSTEM MANAGER(S) AND ADDRESS:
Executive Secretary, Office of the
Executive Secretariat, Department of
Housing and Urban Development, 451
Seventh Street, SW., Room 10139,
Washington, DC 20410.
NOTIFICATION PROCEDURE:
For information, assistance, or inquiry
about existence of records, contact the
Departmental Privacy Act Officer at the
Department of Housing and Urban
Development, 451 Seventh Street, SW.,
Room 4178, Washington, DC 20410, in
accordance with 24 CFR part 16.
DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT
[Docket No. FR–5130–N–12]
Privacy Act of 1974; New System of
Records, Integrated Automated Travel
System (IATS, H–18), HUD/CFO–04
Office of the Chief Information
Officer, HUD.
ACTION: Establish a New Privacy Act
System of Records.
AGENCY:
SUMMARY: HUD proposes to establish a
new record system to add to its
inventory of systems of records subject
to the Privacy Act of 1974 (5 U.S.C.
552a), as amended. The purpose of the
proposed new system of records,
identified as HUD/CFO–03, entitled
Integrated Automated Travel System
(IATS, H–18), is to produce tax reports
and W2s for relocation travel
disbursements.
RECORD ACCESS PROCEDURES:
The Department’s rules for providing
access to records to the individual
concerned appear in 24 CFR part 16. If
additional information or assistance is
required, contact the Departmental
Privacy Act Officer at the above
location.
Effective Date: This action will
be effective without further notice on
October 31, 2007 unless comments are
received that would result in a contrary
determination.
Comments Due Date: October 31,
2007.
ADDRESSES:
CONTESTING RECORD PROCEDURES:
STORAGE:
18:31 Sep 28, 2007
State, district, control number, name
of correspondent, name of person
referring correspondence, date of letter,
subject of letter, office assigned, date
due, current disposition, address,
telephone number, e-mail address.
SAFEGUARDS:
SYSTEM LOCATION:
VerDate Aug<31>2005
RETRIEVABILITY:
Procedures for amendment or
correction of records, and procedures
for applicants who want to appeal
initial agency determinations appear in
24 CFR part 16. If additional
PO 00000
Frm 00067
Fmt 4703
Sfmt 4703
DATES:
Interested persons are
invited to submit comments regarding
this new system of records to the Rules
Docket Clerk, Office of General Counsel,
Department of Housing and Urban
Development, 451 Seventh Street, SW.,
Room 10276, Washington, DC 20410–
0500. Communications should refer to
the above docket number and title.
Facsimile (FAX) comments are not
acceptable. A copy of each
E:\FR\FM\01OCN1.SGM
01OCN1
Federal Register / Vol. 72, No. 189 / Monday, October 1, 2007 / Notices
communication submitted will be
available for public inspection and
copying between 8 a.m. and 5 p.m.
weekdays at the above address.
FOR FURTHER INFORMATION CONTACT:
Departmental Privacy Act Officer,
telephone number (202) 402–8036 or
Gail B. Dise, Assistant Chief Financial
Officer for Systems, telephone number
(202) 402–3749. (These are not toll free
numbers.)
SUPPLEMENTARY INFORMATION: Title 5
U.S.C. 552a(e)(4) and (11) provide that
the public be afforded a 30-day period
in which to comment on the new record
system, and require published notice of
the existence and characters of the
system of records.
The new system report, as required by
5 U.S.C. 552a(r) of the Privacy Act was
submitted to the Committee on
Homeland Security and Governmental
Affairs of the United States Senate, the
Committee on Government Reform and
Oversight of the House of
Representatives, and the Office of
Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I
to OMB Circular No. A–130, Federal
Agency Responsibilities for Maintaining
Records about Individuals, dated June
25, 1993 (58 FR 36075, July 2, 1993).
Authority: 5 U.S.C. 552a.
Dated: September 21, 2007.
Walter S. Harris,
Deputy Chief Information Officer for Strategic
Planning and Policy.
HUD/CFO–04
NAME:
Integrated Automated Travel System
(IATS, H–18).
SYSTEM LOCATION:
CFO Accounting Center in Fort
Worth, Texas.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
HUD employees.
Disbursements. Travel Authorizations
(origin and destination of relocation,
authorized entitlements, dependent’s
names and dates of birth), payments
made to individual (amount approved,
taxes deducted, amount paid to
employee, date of payment).
mstockstill on PROD1PC66 with NOTICES
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Sec. 113 of the Budget and
Accounting Act of 1950 31 U.S.C. 66a.
(Pub. L. 81–784).
PURPOSE (S):
The purpose of the system of records
is to record relocation disbursements in
18:31 Sep 28, 2007
Jkt 214001
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES.
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, other routine
uses are as follows:
The system is used to record all
disbursements associated with an
employee’s relocation, for reporting
purposes, to generate quarterly 941’s
and annual W-2’s to IRS and the Social
Security Administration.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM: IATS
IS A STAND ALONE SYSTEM.
Electronic files are stored in the IATS
database which is located on the
Windows server in FT Worth, Texas.
Hard copy files are stored in secure
cabinets in the file room under lock and
key within the Travel and Relocation
Branch Office in Fort Worth, Texas.
STORAGE:
Each individual relocatee has a folder
and there are hard copies of these
documents in the folders which are
stored in the secure cabinets in the file
room under lock and key within the
Travel and Relocation Branch Office in
Fort Worth, Texas.
RETRIEVABILITY:
Name, Social Security Number, Birth
date, dependents’ names and dates of
Birth, marital status, spouse name,
home address, home telephone, and
personal email address.
SAFEGUARDS EMPLOYED INCLUDE:
Background screening, limited
authorizations and access, with access
limited to authorized personnel and
technical restraints employed with
regard to accessing the records; access to
automated systems by authorized users
by passwords.
RETENTION AND DISPOSAL:
CATEGORIES OF RECORDS IN THE SYSTEM:
VerDate Aug<31>2005
order to compute and record taxes and
W2s.
Are in accordance with GSA
schedules of retention and disposal.
SYSTEM MANAGER(S) AND ADDRESS:
Assistant Chief Financial Office for
Systems, Office of the Chief Financial
Officer, Department of Housing and
Urban Development, 451 Seventh Street
SW., Washington, DC 20410.
NOTIFICATION PROCEDURE:
For information assistance, or inquiry
about existence of records, contact the
Privacy Act Officer, 451 Seventh Street,
SW., Room 4178, Washington, DC
20410, in accordance with the
procedures in 24 CFR part 16.
PO 00000
Frm 00068
Fmt 4703
Sfmt 4703
55803
RECORD ACCESS PROCEDURES:
The Department’s rules for providing
access to records to the individual
concerned appears in 24 CFR part 16. If
additional information or assistance is
required, contact the Privacy Act Officer
at the Department of Housing and Urban
Development (HUD), 451 Seventh
Street, SW., Room 4178, Washington,
DC 20410.
CONTESTING RECORD PROCEDURES:
The procedures for requesting
amendment or correction of records
appear in 24 CFR part 16. If additional
information is needed, contact:
(i) In relation to contesting contents of
records, the Privacy Act Officer at HUD,
451 Seventh Street, SW., Room 4178,
Washington, DC 20410; and
(ii) In relation to appeals of initial
denials, HUD, Departmental Privacy
Appeals Officer, Office of General
Counsel, 451 Seventh Street, SW.,
Washington, DC 20410.
RECORD SOURCE CATEGORIES:
Subject individuals; other
individuals; financial institutions,
private corporations or firms doing
business with HUD; Federal agencies;
HUD personnel.
EXEMPTIONS FROM CERTAIN PROVISIONS OF THE
ACT:
None.
[FR Doc. E7–19289 Filed 9–28–07; 8:45 am]
BILLING CODE 4210–67–P
DEPARTMENT OF THE INTERIOR
Bureau of Land Management
[ES–966–1420–BJ–TRST; Group No. 178,
Wisconsin]
Eastern States: Filing of Plat of Survey
Bureau of Land Management,
Interior.
ACTION: Notice of Filing of Plat of
Survey; Wisconsin.
AGENCY:
SUMMARY: The Bureau of Land
Management (BLM) will file the plat of
survey of the lands described below in
the BLM-Eastern States, Springfield,
Virginia, 30 calendar days from the date
of publication in the Federal Register.
FOR FURTHER INFORMATION CONTACT:
Bureau of Land Management, 7450
Boston Boulevard, Springfield, Virginia
22153. Attn: Cadastral Survey.
SUPPLEMENTARY INFORMATION: This
survey was requested by the Bureau of
Indian Affairs.
The lands we surveyed are:
Township 48 North, Range 4 West, of
the Fourth Principal Meridian,
Wisconsin.
E:\FR\FM\01OCN1.SGM
01OCN1
]]>Agencies
[Federal Register Volume 72, Number 189 (Monday, October 1, 2007)]
[Notices]
[Pages 55802-55803]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-19289]
-----------------------------------------------------------------------
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
[Docket No. FR-5130-N-12]
Privacy Act of 1974; New System of Records, Integrated Automated
Travel System (IATS, H-18), HUD/CFO-04
AGENCY: Office of the Chief Information Officer, HUD.
ACTION: Establish a New Privacy Act System of Records.
-----------------------------------------------------------------------
SUMMARY: HUD proposes to establish a new record system to add to its
inventory of systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended. The purpose of the proposed new system of
records, identified as HUD/CFO-03, entitled Integrated Automated Travel
System (IATS, H-18), is to produce tax reports and W2s for relocation
travel disbursements.
DATES: Effective Date: This action will be effective without further
notice on October 31, 2007 unless comments are received that would
result in a contrary determination.
Comments Due Date: October 31, 2007.
ADDRESSES: Interested persons are invited to submit comments regarding
this new system of records to the Rules Docket Clerk, Office of General
Counsel, Department of Housing and Urban Development, 451 Seventh
Street, SW., Room 10276, Washington, DC 20410-0500. Communications
should refer to the above docket number and title. Facsimile (FAX)
comments are not acceptable. A copy of each
[[Page 55803]]
communication submitted will be available for public inspection and
copying between 8 a.m. and 5 p.m. weekdays at the above address.
FOR FURTHER INFORMATION CONTACT: Departmental Privacy Act Officer,
telephone number (202) 402-8036 or Gail B. Dise, Assistant Chief
Financial Officer for Systems, telephone number (202) 402-3749. (These
are not toll free numbers.)
SUPPLEMENTARY INFORMATION: Title 5 U.S.C. 552a(e)(4) and (11) provide
that the public be afforded a 30-day period in which to comment on the
new record system, and require published notice of the existence and
characters of the system of records.
The new system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act was submitted to the Committee on Homeland Security and
Governmental Affairs of the United States Senate, the Committee on
Government Reform and Oversight of the House of Representatives, and
the Office of Management and Budget (OMB) pursuant to paragraph 4c of
Appendix I to OMB Circular No. A-130, Federal Agency Responsibilities
for Maintaining Records about Individuals, dated June 25, 1993 (58 FR
36075, July 2, 1993).
Authority: 5 U.S.C. 552a.
Dated: September 21, 2007.
Walter S. Harris,
Deputy Chief Information Officer for Strategic Planning and Policy.
HUD/CFO-04
Name:
Integrated Automated Travel System (IATS, H-18).
System location:
CFO Accounting Center in Fort Worth, Texas.
Categories of individuals covered by the system:
HUD employees.
Categories of records in the system:
Disbursements. Travel Authorizations (origin and destination of
relocation, authorized entitlements, dependent's names and dates of
birth), payments made to individual (amount approved, taxes deducted,
amount paid to employee, date of payment).
Authority for maintenance of the system:
Sec. 113 of the Budget and Accounting Act of 1950 31 U.S.C. 66a.
(Pub. L. 81-784).
Purpose (s):
The purpose of the system of records is to record relocation
disbursements in order to compute and record taxes and W2s.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, other routine uses are as follows:
The system is used to record all disbursements associated with an
employee's relocation, for reporting purposes, to generate quarterly
941's and annual W-2's to IRS and the Social Security Administration.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system: IATS is a stand alone system.
Electronic files are stored in the IATS database which is located
on the Windows server in FT Worth, Texas. Hard copy files are stored in
secure cabinets in the file room under lock and key within the Travel
and Relocation Branch Office in Fort Worth, Texas.
Storage:
Each individual relocatee has a folder and there are hard copies of
these documents in the folders which are stored in the secure cabinets
in the file room under lock and key within the Travel and Relocation
Branch Office in Fort Worth, Texas.
Retrievability:
Name, Social Security Number, Birth date, dependents' names and
dates of Birth, marital status, spouse name, home address, home
telephone, and personal email address.
Safeguards employed include:
Background screening, limited authorizations and access, with
access limited to authorized personnel and technical restraints
employed with regard to accessing the records; access to automated
systems by authorized users by passwords.
Retention and disposal:
Are in accordance with GSA schedules of retention and disposal.
System Manager(s) and address:
Assistant Chief Financial Office for Systems, Office of the Chief
Financial Officer, Department of Housing and Urban Development, 451
Seventh Street SW., Washington, DC 20410.
Notification procedure:
For information assistance, or inquiry about existence of records,
contact the Privacy Act Officer, 451 Seventh Street, SW., Room 4178,
Washington, DC 20410, in accordance with the procedures in 24 CFR part
16.
Record access procedures:
The Department's rules for providing access to records to the
individual concerned appears in 24 CFR part 16. If additional
information or assistance is required, contact the Privacy Act Officer
at the Department of Housing and Urban Development (HUD), 451 Seventh
Street, SW., Room 4178, Washington, DC 20410.
Contesting record procedures:
The procedures for requesting amendment or correction of records
appear in 24 CFR part 16. If additional information is needed, contact:
(i) In relation to contesting contents of records, the Privacy Act
Officer at HUD, 451 Seventh Street, SW., Room 4178, Washington, DC
20410; and
(ii) In relation to appeals of initial denials, HUD, Departmental
Privacy Appeals Officer, Office of General Counsel, 451 Seventh Street,
SW., Washington, DC 20410.
Record source categories:
Subject individuals; other individuals; financial institutions,
private corporations or firms doing business with HUD; Federal
agencies; HUD personnel.
Exemptions from certain provisions of the Act:
None.
[FR Doc. E7-19289 Filed 9-28-07; 8:45 am]
BILLING CODE 4210-67-P
