Privacy Act; Proposed New System of Records, Correspondence Tracking System (CTS), 55801-55802 [E7-19287]

Download as PDF Federal Register / Vol. 72, No. 189 / Monday, October 1, 2007 / Notices therefore, $7.9 million, plus an additional $464,600 that was carried over was available this year for funding grants under this program. The maximum amount an applicant could be awarded this year is $600,000 for a three-year (36 months) grant performance period. Of this amount, approximately $1.8 million is available to HBCU applicants that had not been funded in the past and $6.5 million is available to fund HBCU applicants that had been previously funded. Fifty applications were received from HBCUs in response to this program NOFA; however, two were disqualified because they were determined not to be eligible applicants. All applications received were from applicants that been previously funded. The Department reviewed, evaluated, and scored the applications received based on the criteria in the NOFA. As a result, HUD has funded the applications below, and in accordance with section 102(a)(4)(C) of the Department of Housing and Urban Development Reform Act of 1989 (103 Stat. 1987, 42 U.S.C. 3545), is publishing a list of grantees and amount of awards. List of Awardees for Grant Assistance Under the FY 2007 Historically Black Colleges and Universities Program Funding Competition, by Institution, Address, and Grant Amount mstockstill on PROD1PC66 with NOTICES Region III 1. Coppin State University, Mr. James Roberts, Coppin State University, 2500 West North Avenue, Baltimore, MD 21216. Grant: $599,522. Region IV 2. LeMoyne-Owens College, Mr. Jeffrey Higgs, LeMoyne-Owens College, 802 Walker Avenue, Suite 5, Memphis, TN 38126. Grant: $600,000. 3. Winston-Salem State University, Ms. Valerie Howard, Winston-Salem State University, 601 South Martin Luther King Jr. Drive, Winston-Salem, NC 27110. Grant: $600,000. 4. Clinton Junior College, Mr. Mickey Beckham, Clinton Junior College, 1029 Crawford Road, Rock Hill, SC 29730. Grant: $600,000. 5. Benedict College, Dr. David Swinton, Benedict College, 1600 Harden Street, Columbia, SC 29204. Grant: $600,000. 6. South Carolina State University, Ms. Merlin Jackson, South Carolina State University, 300 College Street, NE, Orangeburg, SC 29117. Grant: $600,000. 7. Tennessee State University, Ms. Ginger Hausser Pepper, Tennessee State University, 3500 John A. Merritt Blvd., Nashville, TN 37209. Grant: $584,119. VerDate Aug<31>2005 18:31 Sep 28, 2007 Jkt 214001 8. Tuskegee University, Mrs. Danette Hall, Tuskegee University, Carnegie Hall 4th Floor, Tuskegee, AL 36088. Grant: $600,000. 9. Johnson C. Smith, Dr. Diane Bowles, Johnson C. Smith, 100 Beatties Ford Road, Charlotte, NC 28216. Grant: $600,000. 10. Hinds Community College-Utica Campus, Mr. Bobby Pamplin, Hinds Community College-Utica Campus, 34175 Hwy 18 West, Utica, MS 39175. Grant: $592,382. 11. Rust College, Dr. David Beckley, Rust College, 150 Rust Avenue, Holly Springs, MS 38635. Grant: $598,577. 55801 Department and that received from external sources. It will also be used by the Department to execute, prioritize, and expedite the correspondence workflow more effectively. Effective Date: This action shall be effective without further notice on October 31, 2007 unless comments are received during or before this period that would result in a contrary determination. Comments Due Date: October 31, 2007. DATES: Region VI 12. Dillard University, Mr. Theodore Callier, Dillard University, 2601 Gentilly Blvd. New Orleans, LA 70112. Grant: $600,000. 13. Southern University at Shreveport, Mrs. Janice Sneed, Southern University at Shreveport, 3050 Martin Luther King Jr. Drive, Shreveport, LA 71107. Grant: $600,000. Region VI 14. Texas Southern University, Ms. Ella Nunn, Texas Southern University, 3100 Cleburne Avenue, Houston, TX 77004. Grant: $600,000. Interested persons are invited to submit comments regarding this notice to the Rules Docket Clerk, Office of General Counsel, Department of Housing and Urban Development, 451 Seventh Street, SW., Room 10276, Washington, DC 20410–0500. Communications should refer to the above docket number and title. A copy of each communication submitted will be available for public inspection and copying between 8 a.m. and 5 p.m. weekdays at the above address. FOR FURTHER INFORMATION CONTACT: Dated: September 13, 2007. Darlene F. Williams, Assistant Secretary for Policy Development and Research. [FR Doc. E7–19288 Filed 9–28–07; 8:45 am] BILLING CODE 4210–67–P DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT [Docket No. FR–5130–N–13] Privacy Act; Proposed New System of Records, Correspondence Tracking System (CTS) Office of the Chief Information Officer, HUD. ACTION: Establish a new Privacy Act System of Records. AGENCY: SUMMARY: HUD proposes to establish a new records system to add to its inventory of systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. The proposed new system of records is the Correspondence Tracking System, (CTS), HUD/ADM–09, which will replace HUD’s legacy Secretary’s Correspondence Control System, also known as the ‘‘Automated Correspondence On-line Response Network’’ (ACORN) system. The Department will use the new records system to monitor the status of both correspondence internal to the PO 00000 Frm 00066 Fmt 4703 Sfmt 4703 ADDRESSES: The Departmental Privacy Act Officer, 451 Seventh Street, SW., Room 4178, Washington, DC 20410, telephone number (202) 708–2374, or the System Owner, Executive Secretary, Office of the Executive Secretariat, Department of Housing and Urban Development, 451 Seventh Street, SW., Room 10139, Washington, DC 20410, telephone number (202) 708–3054. (These are not toll-free numbers.) A telecommunication device for hearingand speech-impaired individuals (TTY) is available at (800) 877–8339 (Federal Information Relay Service). Title 5 U.S.C. 552a(e)(4) and (11) provide that the public be afforded a 30-day period in which to comment on the new system of records, and require published notice of the existence and character of the system of records. The new system report was submitted to the Office of Management and Budget (OMB), the Senate Committee on Homeland Security and Governmental Affairs, and the House Committee on Oversight and Government Reform pursuant to paragraph 4c of Appendix 1 to OMB Circular No. A–130, ‘‘Federal Responsibilities for Maintaining Records About Individuals,’’ July 25, 1993 (58 FR 36075, July 2, 1993). SUPPLEMENTARY INFORMATION: Authority: 5 U.S.C. 552a. E:\FR\FM\01OCN1.SGM 01OCN1 55802 Federal Register / Vol. 72, No. 189 / Monday, October 1, 2007 / Notices Dated: September 21, 2007. Walter S. Harris, Deputy Chief Information Officer for Strategic Planning and Policy. HUD/ADM–09 SYSTEM NAME: Correspondence Tracking System (CTS). Headquarters and field offices. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: (a) Individuals who correspond with the Secretary, Deputy Secretary, Assistant Secretaries, or Field Office officials, (b) Individuals whose correspondence has been referred by the White House, other federal agencies, or Members of Congress to the Secretary, Deputy Secretary, Assistant Secretaries, or Field Office officials for response, (c) Individuals who correspond with departmental staff, and (d) departmental staff creating inter-office correspondence and correspondence for signature and dispatch outside of the agency. CATEGORIES OF RECORDS IN THE SYSTEM: Correspondence identification (Correspondent’s name, address, state, district, organization, title, control number, return address, date of letter, subject, description); status of response within the Department (office assigned, date due, current disposition); may include original correspondence, Department’s response, referral letters, name and identification of person referring the correspondence, and copies of any enclosures. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Section 7(d) of the Department of Housing and Urban Development Act of 1965, Pub. L. 89–174. PURPOSE: To accurately report and monitor the status of correspondence both internal and external to the Department. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: mstockstill on PROD1PC66 with NOTICES In addition to those disclosures generally permitted under 5 U.S.C. 552a (b) of the Privacy Act, other routine uses are: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: On CTS hardware storage, on backup computer drives, and, in some cases, file folders. Jkt 214001 Computer records are maintained in a secure area with access restricted to authorized personnel; manual files are kept in folders in lockable file cabinets and accessed only by authorized personnel. Security and hardware storage of backup materials (i.e. disk, tapes, etc.) are secured in accordance with HUD-wide guidance for handling and securing HUD data systems and the Electronic Data System’s (EDS) standard procedure guide for maintaining data and system security. RETENTION AND DISPOSAL: information or assistance is needed contact: (i) In relation to contesting the contents of records, the Departmental Privacy Act Officer at HUD, 451 Seventh Street, SW., Room 4178, Washington, DC 20410; and, (ii) In relation to appeals of initial denials, the Departmental Privacy Appeals Officer, Office of General Counsel, Department of Housing and Urban Development, 451 Seventh Street, SW., Washington, DC 20410. RECORD SOURCE CATEGORIES: Subject, referral source, departmental employees involved in processing the correspondence. EXEMPTIONS FROM CERTAIN PROVISIONS OF THE ACT: ‘‘None’’. [FR Doc. E7–19287 Filed 9–28–07; 8:45 am] BILLING CODE 4210–67–P All computerized information is maintained on system hardware in accordance with CTS retention schedule, then is archived and stored in a secure location or destroyed or turned over to the National Archives and Records Administration based on the agency’s electronic records management schedules. All manual files are maintained for 2 years and then are retained/disposed of in accordance with HUD Handbook 2225.6, HUD Records Schedules, Schedule 62. SYSTEM MANAGER(S) AND ADDRESS: Executive Secretary, Office of the Executive Secretariat, Department of Housing and Urban Development, 451 Seventh Street, SW., Room 10139, Washington, DC 20410. NOTIFICATION PROCEDURE: For information, assistance, or inquiry about existence of records, contact the Departmental Privacy Act Officer at the Department of Housing and Urban Development, 451 Seventh Street, SW., Room 4178, Washington, DC 20410, in accordance with 24 CFR part 16. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT [Docket No. FR–5130–N–12] Privacy Act of 1974; New System of Records, Integrated Automated Travel System (IATS, H–18), HUD/CFO–04 Office of the Chief Information Officer, HUD. ACTION: Establish a New Privacy Act System of Records. AGENCY: SUMMARY: HUD proposes to establish a new record system to add to its inventory of systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. The purpose of the proposed new system of records, identified as HUD/CFO–03, entitled Integrated Automated Travel System (IATS, H–18), is to produce tax reports and W2s for relocation travel disbursements. RECORD ACCESS PROCEDURES: The Department’s rules for providing access to records to the individual concerned appear in 24 CFR part 16. If additional information or assistance is required, contact the Departmental Privacy Act Officer at the above location. Effective Date: This action will be effective without further notice on October 31, 2007 unless comments are received that would result in a contrary determination. Comments Due Date: October 31, 2007. ADDRESSES: CONTESTING RECORD PROCEDURES: STORAGE: 18:31 Sep 28, 2007 State, district, control number, name of correspondent, name of person referring correspondence, date of letter, subject of letter, office assigned, date due, current disposition, address, telephone number, e-mail address. SAFEGUARDS: SYSTEM LOCATION: VerDate Aug<31>2005 RETRIEVABILITY: Procedures for amendment or correction of records, and procedures for applicants who want to appeal initial agency determinations appear in 24 CFR part 16. If additional PO 00000 Frm 00067 Fmt 4703 Sfmt 4703 DATES: Interested persons are invited to submit comments regarding this new system of records to the Rules Docket Clerk, Office of General Counsel, Department of Housing and Urban Development, 451 Seventh Street, SW., Room 10276, Washington, DC 20410– 0500. Communications should refer to the above docket number and title. Facsimile (FAX) comments are not acceptable. A copy of each E:\FR\FM\01OCN1.SGM 01OCN1

Agencies

[Federal Register Volume 72, Number 189 (Monday, October 1, 2007)]
[Notices]
[Pages 55801-55802]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-19287]


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DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

[Docket No. FR-5130-N-13]


Privacy Act; Proposed New System of Records, Correspondence 
Tracking System (CTS)

AGENCY: Office of the Chief Information Officer, HUD.

ACTION: Establish a new Privacy Act System of Records.

-----------------------------------------------------------------------

SUMMARY: HUD proposes to establish a new records system to add to its 
inventory of systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended. The proposed new system of records is the 
Correspondence Tracking System, (CTS), HUD/ADM-09, which will replace 
HUD's legacy Secretary's Correspondence Control System, also known as 
the ``Automated Correspondence On-line Response Network'' (ACORN) 
system. The Department will use the new records system to monitor the 
status of both correspondence internal to the Department and that 
received from external sources. It will also be used by the Department 
to execute, prioritize, and expedite the correspondence workflow more 
effectively.

DATES: Effective Date: This action shall be effective without further 
notice on October 31, 2007 unless comments are received during or 
before this period that would result in a contrary determination.
    Comments Due Date: October 31, 2007.

ADDRESSES: Interested persons are invited to submit comments regarding 
this notice to the Rules Docket Clerk, Office of General Counsel, 
Department of Housing and Urban Development, 451 Seventh Street, SW., 
Room 10276, Washington, DC 20410-0500. Communications should refer to 
the above docket number and title. A copy of each communication 
submitted will be available for public inspection and copying between 8 
a.m. and 5 p.m. weekdays at the above address.

FOR FURTHER INFORMATION CONTACT: The Departmental Privacy Act Officer, 
451 Seventh Street, SW., Room 4178, Washington, DC 20410, telephone 
number (202) 708-2374, or the System Owner, Executive Secretary, Office 
of the Executive Secretariat, Department of Housing and Urban 
Development, 451 Seventh Street, SW., Room 10139, Washington, DC 20410, 
telephone number (202) 708-3054. (These are not toll-free numbers.) A 
telecommunication device for hearing- and speech-impaired individuals 
(TTY) is available at (800) 877-8339 (Federal Information Relay 
Service).

SUPPLEMENTARY INFORMATION: Title 5 U.S.C. 552a(e)(4) and (11) provide 
that the public be afforded a 30-day period in which to comment on the 
new system of records, and require published notice of the existence 
and character of the system of records.
    The new system report was submitted to the Office of Management and 
Budget (OMB), the Senate Committee on Homeland Security and 
Governmental Affairs, and the House Committee on Oversight and 
Government Reform pursuant to paragraph 4c of Appendix 1 to OMB 
Circular No. A-130, ``Federal Responsibilities for Maintaining Records 
About Individuals,'' July 25, 1993 (58 FR 36075, July 2, 1993).

    Authority: 5 U.S.C. 552a.


[[Page 55802]]


     Dated: September 21, 2007.
Walter S. Harris,
Deputy Chief Information Officer for Strategic Planning and Policy.
HUD/ADM-09

SYSTEM NAME:
    Correspondence Tracking System (CTS).

SYSTEM LOCATION:
    Headquarters and field offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (a) Individuals who correspond with the Secretary, Deputy 
Secretary, Assistant Secretaries, or Field Office officials, (b) 
Individuals whose correspondence has been referred by the White House, 
other federal agencies, or Members of Congress to the Secretary, Deputy 
Secretary, Assistant Secretaries, or Field Office officials for 
response, (c) Individuals who correspond with departmental staff, and 
(d) departmental staff creating inter-office correspondence and 
correspondence for signature and dispatch outside of the agency.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Correspondence identification (Correspondent's name, address, 
state, district, organization, title, control number, return address, 
date of letter, subject, description); status of response within the 
Department (office assigned, date due, current disposition); may 
include original correspondence, Department's response, referral 
letters, name and identification of person referring the 
correspondence, and copies of any enclosures.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Section 7(d) of the Department of Housing and Urban Development Act 
of 1965, Pub. L. 89-174.

PURPOSE:
    To accurately report and monitor the status of correspondence both 
internal and external to the Department.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a (b) of the Privacy Act, other routine uses are: None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    On CTS hardware storage, on backup computer drives, and, in some 
cases, file folders.

RETRIEVABILITY:
    State, district, control number, name of correspondent, name of 
person referring correspondence, date of letter, subject of letter, 
office assigned, date due, current disposition, address, telephone 
number, e-mail address.

SAFEGUARDS:
    Computer records are maintained in a secure area with access 
restricted to authorized personnel; manual files are kept in folders in 
lockable file cabinets and accessed only by authorized personnel. 
Security and hardware storage of backup materials (i.e. disk, tapes, 
etc.) are secured in accordance with HUD-wide guidance for handling and 
securing HUD data systems and the Electronic Data System's (EDS) 
standard procedure guide for maintaining data and system security.

RETENTION AND DISPOSAL:
    All computerized information is maintained on system hardware in 
accordance with CTS retention schedule, then is archived and stored in 
a secure location or destroyed or turned over to the National Archives 
and Records Administration based on the agency's electronic records 
management schedules. All manual files are maintained for 2 years and 
then are retained/disposed of in accordance with HUD Handbook 2225.6, 
HUD Records Schedules, Schedule 62.

System manager(s) and address:
    Executive Secretary, Office of the Executive Secretariat, 
Department of Housing and Urban Development, 451 Seventh Street, SW., 
Room 10139, Washington, DC 20410.

Notification procedure:
    For information, assistance, or inquiry about existence of records, 
contact the Departmental Privacy Act Officer at the Department of 
Housing and Urban Development, 451 Seventh Street, SW., Room 4178, 
Washington, DC 20410, in accordance with 24 CFR part 16.

Record access procedures:
    The Department's rules for providing access to records to the 
individual concerned appear in 24 CFR part 16. If additional 
information or assistance is required, contact the Departmental Privacy 
Act Officer at the above location.

Contesting record procedures:
    Procedures for amendment or correction of records, and procedures 
for applicants who want to appeal initial agency determinations appear 
in 24 CFR part 16. If additional information or assistance is needed 
contact:
    (i) In relation to contesting the contents of records, the 
Departmental Privacy Act Officer at HUD, 451 Seventh Street, SW., Room 
4178, Washington, DC 20410; and,
    (ii) In relation to appeals of initial denials, the Departmental 
Privacy Appeals Officer, Office of General Counsel, Department of 
Housing and Urban Development, 451 Seventh Street, SW., Washington, DC 
20410.

Record source categories:
    Subject, referral source, departmental employees involved in 
processing the correspondence.

Exemptions from certain provisions of the Act:
    ``None''.

 [FR Doc. E7-19287 Filed 9-28-07; 8:45 am]
BILLING CODE 4210-67-P
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