Privacy Act of 1974; Privacy Act System of Records, 55817-55833 [E7-19278]

Agencies

• National Aeronautics and Space Administration

[Federal Register Volume 72, Number 189 (Monday, October 1, 2007)]
[Notices]
[Pages 55817-55833]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-19278]


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NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

[Notice (07-081)]


Privacy Act of 1974; Privacy Act System of Records

AGENCY: National Aeronautics and Space Administration (NASA).

ACTION: Notice of proposed revisions to an existing Privacy Act system 
of records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974 (5 
U.S.C. 552a), the National Aeronautics and Space Administration is 
issuing public notice of its proposal to modify its previously noticed 
system of records: This notice publishes updates of those systems of 
records as set forth below under the caption SUPPLEMENTARY INFORMATION.

DATES: Submit comments within 30 calendar days from the date of this 
publication.

ADDRESSES: Patti F. Stockman, Privacy Act Officer, Office of the Chief 
Information Officer, National Aeronautics and Space Administration 
Headquarters, Washington, DC 20546-

[[Page 55818]]

0001, (202) 358-4787, NASA-PAOfficer@nasa.gov.

FOR FURTHER INFORMATION CONTACT: NASA Privacy Act Officer, Patti F. 
Stockman, (202) 358-4787, NASA-PAOfficer@nasa.gov.

SUPPLEMENTARY INFORMATION: Modifications of the NASA systems of records 
include: Addition of a new locations; clarification of routine uses; 
revision of storage and safeguard information; clarification of 
retention and disposal information; addition of new subsystem managers 
and modifications of other subsystem manager titles. One previously 
existing SOR, NASA 611WSR--MSFC Internet Web Site Record System, is 
deleted as it no longer exists. Specific changes for the NASA systems 
of records are set forth below:
    Aircraft Crewmembers' Qualifications and Performance Records/NASA 
10ACMQ: Title has been changed to ``Aircraft Crewmembers'' Flight 
Records and Currency'' to more accurately describe the nature of the 
records; categories of records have been updated; storage and safeguard 
information has been updated to more accurately reflect electronic 
records; and subsystem managers' titles have been updated.
    Biographical Records for Public Affairs/NASA 10BRPA: Updated to 
reflect records availability via the Internet.
    NASA Education Program Evaluation System/NASA 10EDUA: Updated to 
include all routine uses contained in Appendix B.
    Equal Opportunity Records/NASA 10EEOR: Updated to include a new 
location and a new subsystem manager, and to include all routine uses 
contained in Appendix B.
    National Aeronautics and Space Administration Foreign National 
Management System/NASA 10FNMS: Updated to include all routine uses 
contained in Appendix B.
    NASA Freedom of Information Act System/NASA 10FOIA: Updated to 
include all routine uses contained in Appendix B.
    Government Motor Vehicle Operators Permit Records/NASA 10GMVP: 
Updated to include all routine uses contained in Appendix B.
    History Archives Biographical Collection/NASA 10HABC: Republication 
of the system with no changes.
    Inspector General Investigations Case Files/NASA 10IGIC: Updated to 
include all routine uses contained in Appendix B.
    NASA Personnel and Payroll Systems/NASA 10NPPS: Updated to add a 
new location and a new subsystem manager, and to include all routine 
uses contained in Appendix B.
    Standards of Conduct Counseling Case Files/NASA 10SCCF: Updated to 
include a new location and a new subsystem manager, and to include all 
routine uses contained in Appendix B.
    Security Records System/NASA 10SECR: Updated to include all routine 
uses contained in Appendix B, and clarification of retention and 
disposal information.
    Special Personnel Records/NASA 10SPER: Updated to add a new 
location and a new subsystem manager, and to include all routine uses 
contained in Appendix B.
    Exchange Records on Individuals/NASA 10XROI: Updated to include all 
routine uses of Appendix B.
    MSFC Internet Web Site Record System/NASA 611WSR: System of records 
deleted; no longer in existence.
    Integrated Financial Management (IFM) Program--Core Financial 
System/NASA 10IMF1: System number and name are changed to NASA 10IEMP 
Integrated Enterprise Management Program (IEMP)--Core Financial System; 
system updated to provide more specific retention schedules and to 
include all routine uses of Appendix B.
    Locator and Information Services Tracking System (LISTS)/GSFC 
51LISTS: System updated to include all routine uses of Appendix B.
    Johnson Space Center Exchange Activities Records/JSC 72XOPR: System 
updated to include all routine uses of Appendix B.
    Kennedy Space Center Shuttle Training Certification System (YC-04)/
KSC 76STCS: System updated to include all routine uses of Appendix B.

    Submitted by:
Jonathan Q. Pettus,
NASA Chief Information Officer.
NASA 10ACMQ

SYSTEM NAME:
    Aircraft Crewmembers' Qualifications and Performance Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Locations 1 through 11 inclusive as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system maintains information on Crewmembers of NASA aircraft.

CATEGORIES OF RECORDS IN THE SYSTEM:
    System contains: (1) Records of experience, and currency, e.g., 
flight hours day, night, and instrument), types of approaches and 
landings, crew position, type of aircraft, flight check ratings and 
related examination results, and training performed; and (2) flight 
itineraries and passenger manifests.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473 and 44 U.S.C. 3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The following are routine uses: (1) In cases of accident 
investigations, including mishap and collateral investigations, access 
to this system of records may be granted to Federal, State, or local 
agencies or to foreign governments; (2) to Federal, State, or local 
agencies, companies, or governments requesting qualifications of 
crewmembers prior to authorization to participate in their flight 
programs, or to Federal, State, or local agencies, companies, or 
governments whose crewmembers may participate in NASA's flight 
programs; (3) public or press releases either by prior approval of the 
individual, or in the case of public release of information from mishap 
or collateral investigation reports, pursuant to NASA regulations at 14 
CFR part 1213; and (4) NASA standard routine uses as set forth in 
Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records in this system are maintained as hard-copy documents and on 
electronic media.

RETRIEVABILITY:
    Records are retrieved from the system by aircrew identifier.

SAFEGUARDS:
    Computerized records access is limited to only users with a 
business need for access and user accounts employ secure user 
authentication; non-electronic records are maintained in accordance 
with the requirements and procedures which appear at 14 CFR 1212.605, 
utilizing locked file cabinets and/or secured rooms.

RETENTION AND DISPOSAL:
    Records are maintained in Agency files and destroyed 5 years after 
crewmember separates from NASA in accordance with NASA Records 
Retention Schedules, Schedule 8 Item 32.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Aircraft Management Office, Location 1.

[[Page 55819]]

    Subsystem Managers: Deputy Chief, Flight Control and Cockpit 
Integration Branch, Location 2; Chief, Dryden Research Aircraft 
Operations Division, Location 3; Head, Aeronautical Programs Branch, 
Location 4; Chief, Aircraft Operations Division, Location 5; Chief, 
Aircraft Operations Office, Location 6; Chief, Flight Operations and 
Engineering Branch, Location 7; Chief, Aircraft Operations Office, 
Location 8; Chief, Aircraft Operations, Location 9; Chief, Contract 
Management, Location 10; Aircraft Management Officer, Location 11 
(Locations are set forth in Appendix A).

NOTIFICATION PROCEDURE:
    Information may be obtained from the cognizant system or subsystem 
manager listed above.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be addressed to the same address 
as stated in the Notification section above.

CONTESTING RECORD PROCEDURES:
    The NASA regulations for requesting amendments to records and 
contesting record contents appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    Individuals, training schools or instructors, medical units or 
doctors.
NASA 10BRPA

SYSTEM NAME:
    Biographical Records for Public Affairs.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Locations 1, 3 through 9 inclusive, and Locations 11 and 18, as set 
forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system maintains information on principal and prominent 
management and staff officials, program and project managers, 
scientists, engineers, speakers, other selected employees involved in 
newsworthy activities, and other participants in Agency programs.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Current biographical information about the individuals with a 
recent photograph when available. Data items are those generally 
required by NASA or the news media in preparing news or feature stories 
about the individual and/or the individual's activity with NASA.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473 and 44 U.S.C. 3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The information contained in this system of records is compiled, 
updated, and maintained at NASA Centers for ready reference material 
and for immediate availability when required by the news media for news 
stories about the individual generally involving participation in a 
major NASA activity.
    The following are routine uses: These records are made available 
via the Internet to professional societies, civic clubs, industrial and 
other organizations, news media representatives, researchers, authors, 
Congress, other agencies and other members of the public.

POLICIES AND PRACTICEWS FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records in this system are maintained as hard-copy documents and on 
electronic media.

RETRIEVABILITY:
    Records are retrieved from the sysetem by individual's name.

SAFEGUARDS:
    Since the records are a matter of public information, no safeguard 
requirements are necessary.

RETENTION AND DISPOSAL:
    Records are maintained in Agency files and destroyed when there is 
no longer a potential for public interest in them in accordance with 
NASA Records Retention Schedules, Schedule 1, Item 40.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, NASA Newsroom, Public Affairs Division, Location 1.
    Subsystem Managers: Public Affairs Officer at Locations 3 through 9 
and Location 11; Manager, Customer Satisfaction and Communication 
Office, Location 18; as set forth in Appendix A.

NOTIFICATION PROCEDURE:
    An individual desiring to find out if a Biographical System of 
Records contains a record pertaining to him/her should call, write, or 
visit the Public Affairs Office at the appropriate NASA Center.

RECORD ACCESS PROCEDURES:
    An individual may request access to his/her record by calling, 
writing, or visiting the Public Affairs Office at the appropriate NASA 
locations. Individuals may examine or obtain a copy of their 
biographical record at any time.

CONTESTING RECORD PROCEDURES:
    The information in the record was provided voluntarily by the 
individual with the understanding that the information will be used for 
public release. The individual is at liberty at any time to revise, 
update, add, or delete information in his/her biographical record to 
his/her own satisfaction.

RECORD SOURCE CATEGORIES:
    Information in the biography of an individual in the system of 
records is provided voluntarily by the individual generally with the 
aid of a form questionnaire.
NASA 10EDUA

SYSTEM NAME:
    NASA Education Program Evaluation System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Secure NASA and NASA contractor Servers in Locations 1 through 11 
as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system maintains information on NASA civil servants and 
contractors serving as Education Program/Project Managers and Session 
Presenters, as well as on Program Participants and members of the 
public including students (K-12 and Higher Education), teachers, 
faculty, school administrators, and participants' parents/guardians/
family members. Records are also maintained on the performance outcomes 
by Principal Investigators and their institutions and organizations 
that have been awarded grants under the Minority University Research 
and Education Program.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in the system include identifying information about 
students enrolled in and/or graduated from NASA programs and whether 
students are promoted to the next grade level in math and/or science. 
Personal data is also maintained on Program managers, Program points of 
contact, and Session Presenters including information that includes, 
but is not limited to name, work address and telephone. Information 
about Program participants includes, but is not limited to, name, 
permanent and school addresses, ethnicity, gender, school grade or 
college level, highest attained degree and degree field, institution 
type, and ratings about program/experience.

[[Page 55820]]

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473 (2003); 44 U.S.C. 3101; 5 U.S.C. 4101 et seq.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    Any disclosures of information will be compatible with the purpose 
for which the Agency collected the information. The records and 
information in these records may be used to: (1) Provide information to 
NASA support contractors or partners on Education grants who have 
access to the information to fulfill their responsibilities of (a) 
providing and managing the Education programs on behalf of NASA, or of 
(b) maintaining the systems in which the information resides; (2) 
Disclosure may be made to a congressional office from the record of an 
individual in response to an inquiry from the congressional office made 
at the request of that individual; and (3) NASA standard routine uses 
as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records in this system are maintained and stored on a secure server 
as electronic records.

RETRIEVABILITY:
    Records may be retrieved from the system by any one or a 
combination of choices by authorized users to include name, 
identification number, zip code, state, grade level and institution.

SAFEGUARDS:
    Access to records is password controlled based on functional user 
roles in the program. Information system security is managed in 
accordance with OMB Circular A-130, ``Management of Federal Information 
Resources.''

RETENTION AND DISPOSAL:
    The records in this System of Records are managed, retained and 
dispositioned in accordance with the guidelines defined in NASA 
Procedural Requirements (NPR) 1441.1, NASA Records Retention Schedules, 
Schedule 1, item 32.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of Education, Office of Strategic Communications, Location 
1 (see Appendix A).

NOTIFICATION PROCEDURE:
    Contact System Manager by mail at Location 1 (see Appendix A).

RECORD ACCESS PROCEDURE:
    Individuals who wish to gain access to their records should submit 
their request in writing to the System Manager at the addresses given 
above.

CONTESTING RECORD PROCEDURES:
    The NASA regulations governing access to records, procedures for 
contesting the contents and for appealing initial determinations are 
set forth in 14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    The information is obtained directly from NASA Education Program 
Managers, presenters, Participants, and Principal Investigators.
NASA 10EEOR

SYSTEM NAME:
    Equal Opportunity Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Locations 1 through 9 inclusive and Locations 11 and 18, as set 
forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system maintains information on current and former employees 
and applicants for employment.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Complaints and (2) applications for employment.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473; 44 U.S.C. 3101; Executive Order 11478, dated August 
8, 1969; EEOC Regulations, 29 CFR part 1614; MSPB Regulations, 5 CFR 
parts 1200-1202.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The following are routine uses: (1) Disclosures to the Equal 
Employment Opportunity Commission and the Merit Systems Protection 
Board to facilitate their processing of discrimination complaints, 
including investigations, hearings, and reviews on appeals; (2) 
responses to other Federal agencies and other organizations having 
legal and administrative responsibilities related to the NASA Equal 
Employment Opportunity Programs and to individuals in the record; (3) 
disclosures may be made to a congressional office from the record of an 
individual in response to a written inquiry from the congressional 
office made on behalf of the individual; and (4) NASA standard routine 
uses as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records in this system are maintained as hard-copy documents and on 
electronic media.

RETRIEVABILITY:
    These records are retrieved from the system by the complainant's 
name.

SAFEGUARDS:
    Records are locked in file cabinets or in secured rooms with access 
limited to those whose official duties require access. Electronic data 
are maintained within locked areas in disk form.

RETENTION AND DISPOSAL:
    Records are maintained in Agency files and destroyed 4 years after 
resolution of case, in accordance with NASA Records Retention 
Schedules, Schedule 3 Item 50/E. For Compliance Records: the Review 
files are destroyed when 7 years old and the EEO Compliance Reports are 
destroyed when 3 years old, in accordance with NASA Records Retention 
Schedules, Schedule 3 Item 50/E.

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Administrator for Equal Opportunity Programs, Location 1.
    Subsystem Managers: Equal Opportunity Officer, Locations 1, 11, and 
18; Head, Equal Opportunity Programs Office, Location 4; Director of 
Equal Opportunity Programs at Locations 5 through 9; Locations are as 
set forth in Appendix A.

NOTIFICATION PROCEDURE:
    Information may be obtained from the cognizant system or subsystem 
manager listed.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be addressed to the same address 
as stated in the Notification section above.

CONTESTING RECORD PROCEDURES:
    The NASA regulations for access to records and for contesting 
contents and appealing initial determinations by the individual 
concerned appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    Current and former employees, applicants, NASA Center Equal 
Employment Opportunity (EEO) officers, complainants, EEO counselors, 
EEO investigators, EEOC complaints examiners, Merit System Protection 
Board officials, complaints coordinators, Associate Administrator for 
Equal Opportunity Programs.

[[Page 55821]]

NASA 10 FNMS

SYSTEM NAME:
    National Aeronautics and Space Administration Foreign National 
Management System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    The centralized data system is located at the Extranet Security 
Portals Group, 1225 Clark Street, Suite 1103, Arlington, VA 22202

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system maintains information on all non-U.S. citizens, to 
include Lawful Permanent Residents seeking access to NASA facilities, 
resources, laboratories, contractor sites, Federally Funded Research 
and Development Centers or NASA sponsored events for unclassified 
purposes to include employees of NASA or NASA contractors; prospective 
NASA or NASA contractor employees; employees of other U.S. Government 
agencies or their contractors of universities, of companies 
(professional or service staff), or of other institutions; foreign 
students at U.S. institutions; officials or other persons employed by 
foreign governments or other foreign institutions who may or may not be 
involved in cooperation with NASA under international agreements; 
permanent resident aliens; foreign media representatives; and 
representatives or agents of foreign national governments seeking 
access to NASA facilities, to include high-level protocol visits; or 
international relations.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in this system include information about the individuals 
seeking access to NASA resources. Information about individual may 
include, but is not limited to: name, home address, place of birth and 
citizenship, U.S. visitor/travel document numbers, employment 
information, Tax Identification Numbers (Social Security Number), and 
reason and length of proposed NASA access.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Section 304(a) of the National Aeronautics and Space Act, codified 
at 42 U.S.C. 2455; Federal Property Management Regulation, 41 CFR Ch. 
101; 14 CFR parts 1203 through 1203b; 14 CFR 1213; 15 CFR 744; 22 CFR 
62; 22 CFR 120-130; 40 U.S.C. 1441, and 44 U.S.C. 3101, and Executive 
Order 9397.

PURPOSE(S):
    Records are maintained and used by NASA to document, track, manage, 
analyze, and/or report on foreign visit and assignment access to NASA 
facilities including Headquarters, Field Offices, National 
Laboratories, Federally Funded Research and Development Centers, 
Contractor Sites, components facilities (NASA Management Office, 
Wallops Flight Facility, White Sands Test Facility, White Sands 
Complex, Independent Validation & Verification Facility, Michoud 
Assembly Center, Moffett Federal Airfield, Goldstone Deep Space 
Communications Complex, Goddard Institute for Space Studies, National 
Scientific Balloon Facility, Plum Brook Station).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES
    1. A record from this system may be disclosed to authorized 
contractors who are responsible for NASA security and who require this 
information to perform their contractual obligations to NASA.
    2. A record from this system may be disclosed to contractors, 
grantees, participants in cooperative agreements, collaborating 
researchers, or their employees, if required for the performance of 
their responsibilities with respect to national security, international 
visit and assignment, or foreign access.
    3. A record from this system may be disclosed to a member of 
Congress submitting a request involving a constituent when the 
constituent has requested assistance from the member with respect to 
the subject matter of his or her own record. The member of Congress 
must provide a copy of the constituent's request for assistance.
    4. A record from this system may be disclosed to foreign 
governments or international organizations if required by treaties, 
international conventions, or executive agreements.
    5. A record from this system may be disclosed to members of a NASA 
Advisory Committee or Committees and interagency boards charged with 
responsibilities pertaining to international visits and assignments 
and/or national security when authorized by the individual or to the 
extent the committee(s) is so authorized and such disclosure is 
required by law.
    6. A record from this system may be disclosed to Federal 
intelligence organizations, when required by applicable law.
    7. A record from this system may be disclosed to Federal agencies 
for the purpose of determining preliminary visa eligibility when 
authorized by the individual or as required by law.
    8. A record from this system may be disclosed to respond to White 
House inquiries when required by law.
    9. A record from this system may be disclosed to a NASA contractor, 
subcontractor, grantee, or other Government organization involved in an 
investigation or administrative inquiry concerning a violation of a 
Federal or State statute or NASA regulation on the part of an officer 
or employee of the contractor, subcontractor, grantee, or other 
Government organization, when and to the extent the information is 
required by law.
    10. A record from this system may be disclosed to an internal or 
external organization or element thereof, conducting audit activities 
of a NASA contractor or subcontractor to the extent required by law.
    11. A record from this system may be disclosed to provide personal 
identifying data to Federal, State, local, or foreign law enforcement 
representatives seeking confirmation of identity of persons under 
investigation, to the extent necessary and required by law.
    12. NASA standard routine uses as set forth in Appendix B

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records in this system will be stored in electronic format.

RETRIEVABILITY:
    Records may be retrieved by name and other personal identifiers. 
Records are indexed by individual's name, file number, badge number, 
decal number, payroll number, passport or visa numbers, and/or Social 
Security Number.

SAFEGUARDS:
    An approved security plan for this system has been established in 
accordance with OMB Circular A-130, Management of Federal Information 
Resources. Individuals will have access to the system only when and to 
the extent such access is legally authorized, each item of information 
is required for his or her job, and the access is in accordance with 
approved authentication methods. Only key authorized employees with 
appropriately configured system roles can access the system.

RETENTION AND DISPOSAL:
    Records are stored in the Foreign National Management System and

[[Page 55822]]

managed, retained and dispositioned in accordance with the guidelines 
defined in NASA Procedural Requirements (NPR) 1441.1D, NASA Records 
Retention Schedules, Schedule 1, item 35.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Security Management Division, National Aeronautics and 
Space Administration, Headquarters, Office of Security and Program 
Protection, 300 E. Street, SW., Washington, DC 20546-0001.

NOTIFICATION PROCEDURES:
    Individuals inquiring about their records should notify the System 
Manager at the address given above.

RECORDS ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the System Manager at the address given 
above. Requests must contain the following identifying data concerning 
the requestor: First, middle, and last name; date and place of birth; 
Visa/Passport/Social Security Number; period and place of visit/
assignment/employment with NASA.

CONTESTING RECORD PROCEDURES:
    The NASA regulations governing access to records and the procedures 
for contesting the contents and appealing initial determinations are 
set forth in 14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    Records, including official government documentation, are provided 
by individuals requesting access to NASA facilities and contractor 
sites, from existing databases containing this information at Federally 
Funded Research and Development Centers, and from other Federally 
funded sources located at NASA facilities.
NASA 10FOIA

SYSTEM NAME:
    NASA Freedom of Information Act System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Location 1, as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system maintains information on individuals requesting NASA 
records under the Freedom of Information Act.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in this system include a summary of NASA documentation 
requested under each FOIA request, as well as personal information 
about the individual requesters including names, home addresses, home 
telephone numbers, and email addresses. Personal information is being 
collected and maintained from requesters in order to ensure that the 
NASA FOIA Offices will be able to properly respond to their FOIA 
request.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473; 44 U.S.C. 3101; 5 U.S.C. 552; 14 CFR part 1206.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    Any disclosures of information will be compatible with the purpose 
for which the Agency collected the information. The records and 
information in these records may be used to: (1) Provide information to 
NASA support contractors who are responsible for the tracking of 
individual FOIA requests under the Freedom of Information Act; (2) 
Disclosure may be made to a congressional office from the record of an 
individual in response to an inquiry from the congressional office made 
at the request of that individual; and (3) NASA standard routine uses 
as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records in this system are maintained and stored on a NASA secure 
server as electronic records.

RETRIEVABILITY:
    Records may be retrieved from the system by name of requester, 
business name or address of requester.

SAFEGUARDS:
    Approved security plans for these systems have been established in 
accordance with OMB Circular A-130, Management of Federal Information 
Resources. Individuals will have access to the system only in 
accordance with approved authentication methods. Only key authorized 
employees with appropriately configured system roles can access the 
systems and only from workstations within the NASA's Intranet.

RETENTION AND DISPOSAL:
    Records are retained in computer databases and managed, retained 
and dispositioned in accordance with the guidelines defined in the NASA 
Procedural Requirements (NPR) 1441.1D, NASA Records Retention Schedules 
(NRRS), Schedule 1, Item 49.

SYSTEM MANAGER(S) AND ADDRESS:
    System Manager: Principal Agency FOIA Officer, Office of Public 
Affairs, Location 1, as set forth in Appendix A. Subsystem Managers: 
Center FOIA Officers, located within locations 2-11, as set forth in 
Appendix A.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the system manager or subsystem manager at the appropriate NASA 
Center, as set forth in Appendix A.

RECORD ACCESS PROCEDURE:
    Individuals who wish to gain access to their records should submit 
their request in writing to the system manager or subsystem manager at 
the appropriate NASA Center, as set forth in Appendix A.

CONTESTING RECORD PROCEDURES:
    The NASA regulations governing access to records, procedures for 
contesting the contents and for appealing initial determinations are 
set forth in Title 14, Code of Federal Regulations, Part 1212.

RECORD SOURCE CATEGORIES:
    Information is collected directly from individuals making Freedom 
of Information Act requests.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NASA 10GMVP

SYSTEM NAME:
    Government Motor Vehicle Operators Permit Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Locations 3 and 6 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system maintains information on NASA employees and contractor 
employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, home address, Social Security Number, physical description of 
individual, physical condition of individual, traffic record.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473; 44 U.S.C. 3101; 41 CFR subpart 101-38.

[[Page 55823]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NASA may disclose records from this system in accordance with NASA 
standard routine as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records in this system are maintained as hard-copy documents and on 
electronic media.

RETRIEVABILITY:
    Records are retrieved from the system by individual's name.

SAFEGUARDS:
    Records are kept in locked cabinets with access limited to those 
whose official duties require access. Room is locked during nonduty 
hours.

RETENTION AND DISPOSAL:
    Records will be maintained in Agency files and destroyed 3 years 
after permit expires or holder leaves NASA in accordance with NASA 
Records Retention Schedules, Schedule 6 Item 12.

SYSTEM MANAGER(S) AND ADDRESS:
    Subsystem Managers: Transportation Officer, Location 3 and Chief, 
Transportation Branch, Location 6. Locations are as set forth in 
Appendix A.

NOTIFICATION PROCEDURE:
    Information may be obtained from the cognizant system manager 
listed above.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be addressed to the same address 
as stated in the Notification section above.

CONTESTING RECORD PROCEDURES:
    The NASA regulations for access to records and for contesting 
contents and appealing initial determinations by the individual 
concerned appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    Individual NASA employees and individual contractor employees 
supply information on their own traffic records.
NASA 10HABC

SYSTEM NAME:
    History Archives Biographical Collection.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Location 1 and 11 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system maintains information on individuals who are of 
historical significance in aeronautics, astronautics, space science, 
and other concerns of NASA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Biographical data; speeches and articles by an individual; 
correspondence, interviews, and various other tapes and transcripts of 
program activities.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473 and 44 U.S.C. 3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    The following are routine uses: Disclosure to scholars (historians 
and other disciplines) or any other interested individuals for research 
in writing dissertations, articles, and books, for government, 
commercial, and nonprofit publication or developing material for other 
media use.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records in this system are maintained as hard-copy documents and on 
electronic media.

RETRIEVABILITY:
    The records are retrieved from the system by the individual's name.

SAFEGUARDS:
    Because these records are archive material and, therefore, a matter 
of public information, there are no special safeguard procedures 
required.

RETENTION AND DISPOSAL:
    Records are retained indefinitely in Agency reference collections 
in history offices, but may be destroyed when no longer needed in 
accordance with NASA Records Retention Schedules, Schedule 1 Item 10.

SYSTEM MANAGERS AND ADDRESSES:
    Chief Historian, Location 1.
    Subsystem Manager: Public Affairs Officer, Location 11 as set forth 
in Appendix A.

NOTIFICATION PROCEDURE:
    Information may be obtained from the system manager listed above.

RECORD ACCESS PROCEDURE:
    Requests from individuals should be addressed to same address as 
stated in the Notification section above.

CONTESTING RECORD PROCEDURES:
    The NASA regulations for access to records and for contesting 
contents and appealing initial determinations by the individual 
concerned appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    Press releases, newspapers, journals, copies of internal Agency 
records, and the individuals themselves.
NASA 10IGIC

SYSTEM NAME:
    Inspector General Investigations Case Files.

SECURITY CLASSIFICATION:
    Some of the material contained in the system has been classified in 
the interests of national security pursuant to Executive Order 11652.

SYSTEM LOCATION:
    Locations 1 through 11, 14, 16 and 17 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system maintains information on current and former employees 
of NASA, contractors, and subcontractors, and others whose actions have 
affected NASA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Case files pertaining to matters including, but not limited to, the 
following classifications of cases: (1) Fraud against the Government, 
(2) theft of Government property, (3) bribery, (4) lost or stolen lunar 
samples, (5) misuse of Government property, (6) conflict of interest, 
(7) waiver of claim for overpayment of pay, (8) leaks of Source 
Evaluation Board information; (9) improper personal conduct, (10) 
irregularities in awarding contracts; (11) computer crimes; (12) 
research misconduct; and (13) whistleblower protection under the 
Federal Acquisition Simplification Act and the Federal Acquisition 
Regulation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473; 44 U.S.C. 3101; 5 U.S.C. Appendix 3;

PURPOSE(S):
    Information in this system of records is collected in the course of 
investigating alleged crimes and other violations of law or regulation 
that affect NASA. The information is used by prosecutors, Agency 
managers, law

[[Page 55824]]

enforcement agencies, Congress, NASA contractors, and others to address 
the crimes and other misconduct discovered during investigations.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The following are routine uses: (1) Responding to the White House, 
the Office of Management and Budget, and other organizations in the 
Executive Office of the President regarding matters inquired of; (2) 
disclosure to a congressional office from the record of an individual 
in response to a written inquiry from the congressional office made at 
the request of that individual; (3) providing data to Federal 
intelligence elements; (4) providing data to any source from which 
information is requested in the course of an investigation, to the 
extent necessary to identify the individual, inform the source of the 
nature and purpose of the investigation, and to identify the type of 
information requested; (5) providing personal identifying data to 
Federal, State, local, or foreign law enforcement representative 
seeking confirmation of identity of persons under investigations; (6) 
disclosing, as necessary, to a contractor, subcontractor, or grantee 
firm or institution, to the extent that the disclosure is in NASA's 
interest and is relevant and necessary in order that the contractor, 
subcontractor, or grantee is able to take administrative or corrective 
action; (7) disclosing to any official (including members of the 
President's Council on integrity and Efficiency and staff and 
authorized officials of the Department of Justice and Federal Bureau of 
Investigation) charged with the responsibility to conduct qualitative 
assessment reviews of internal safeguards and management procedures 
employed in OIG operations; (8) disclosing to members of the 
President's Council on Integrity and Efficiency for the preparation of 
reports to the President and Congress on the activities of the 
Inspectors General; (9) disclosing to the public when: The matter under 
investigation has become public knowledge, or when the Inspector 
General determines that such disclosure is necessary to preserve 
confidence in the integrity of the OIG investigative process, or to 
demonstrate the accountability of NASA officers, or employees, or other 
individuals covered by this system, unless the Inspector General 
determines that disclosure of the specific information in the context 
of a particular case would constitute an unwarranted invasion of 
personal privacy; (10) disclosing to the news media and public when 
there exists a legitimate public interest (e.g., to provide information 
on events in the criminal process, such as indictments), or when 
necessary for protection from imminent threat to life or property; (11) 
NASA standard routine uses as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records in this system are maintained as hard-copy documents and on 
electronic media.

RETRIEVABILITY:
    Information is retrieved from the system by name of the individual.

SAFEGUARDS:
    Information is kept in locked cabinets and in secured vaults and 
computer rooms. Information stored on computers is on a restricted-
access server and is protected by an official password and user 
identification. Access is limited to Inspector General personnel with 
an official need to know.

RETENTION AND DISPOSAL:
    Records are maintained in Agency files and destroyed in accordance 
with NASA Procedural Requirements (NPR) 1441.1, NASA Records Retention 
Schedules, Schedule 9. Files containing information of an investigative 
nature but not related to a specific investigation are destroyed in 
accordance with NPR 1441.1. Significant case files are scheduled for 
disposition with the National Archives and Records Administration when 
closed. All other case files are destroyed 10 years after file is 
closed.

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Inspector General for Investigations, Location 1.
    Subsystem Managers: Special and Resident Agents in Charge, Location 
2, 4 through 11 inclusive, 14, 16, and 17 as set forth in Appendix A.

NOTIFICATION PROCEDURE:
    None. System is exempt (see below).

RECORD ACCESS PROCEDURES:
    None. System is exempt (see below).

CONTESTING RECORD PROCEDURES:
    None. System is exempt (see below).

RECORD SOURCE CATEGORIES:
    Exempt.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    (1) The Inspector General Investigations Case Files systems of 
records is exempt from any part of the Privacy Act (5 U.S.C. 552a), 
EXCEPT the following subsections: (b) relating to conditions of 
disclosure; (c)(1) and (2) relating to keeping and maintaining a 
disclosure accounting; (e)(4)(A)-(F) relating to publishing a system 
notice setting forth name, location, categories of individuals and 
records, routine uses, and policies regarding storage, retrievability, 
access controls, retention and disposal of the records; (e)(6), (7), 
(9), (10), and (11) relating to dissemination and maintenance of 
records; (i) relating to criminal penalties. This exemption applies to 
those records and information contained in the system of records 
pertaining to the enforcement of criminal laws.
    (2) To the extent that there may exist noncriminal investigative 
files within this system of records, the Inspector General 
Investigations Case Files system of records is exempt from the 
following subsections of the Privacy Act (5 U.S.C. 552a): (c)(3) 
relating to access to disclosure accounting, (d) relating to access to 
reports, (e)(1) relating to the type of information maintained in the 
records; (e)(4)(G), (H), and (I) relating to publishing the system 
notice information as to agency procedures for access and amendment and 
information as to the categories of sources of records, and (f) 
relating to developing agency rules for gaining access and making 
corrections.
    The determination to exempt this system of records has been made by 
the Administrator of NASA in accordance with 5 U.S.C. 552a(j) and (k) 
and subpart 5 of the NASA regulations appearing in 14 CFR part 1212, 
for the reason that a component of the Office of Inspector General, 
NASA, performs as its principal function activities pertaining to the 
enforcement of criminal laws, within the meaning of 5 U.S.C. 
552a(j)(2).
NASA 10NPPS

SYSTEM NAME:
    NASA Personnel and Payroll Systems.

SYSTEM LOCATION:
    Locations 1 through 9 inclusive and Locations 11 and 18, as set 
forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system maintains information on present and former NASA 
employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The data contained in this system of records includes payroll, 
employee leave, insurance, labor and human resource distribution and 
overtime information.

[[Page 55825]]

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473; 44 U.S.C. 3101; 5 U.S.C. 5501 et seq.; 5 U.S.C. 
6301 et seq.; General Accounting Office's General Policies/Procedures 
and Communications Manual, Chapter 7; Treasury Fiscal Requirements 
Manual, Part III; and NASA Financial Management Manual, Sections 9300 
and 9600.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    The following are routine uses: (1) To furnish to a third party a 
verification of an employee's status upon written request of the 
employee; (2) to facilitate the verification of employee contributions 
and insurance data with carriers and collection agents; (3) to report 
to the Office of Personnel Management (a) withholdings of premiums for 
life insurance, health benefits, and retirements, and (b) separated 
employees subject to retirement; (4) to furnish the U.S. Treasury 
magnetic tape reports and/or electronic files on net pay, net savings 
allotments and bond transmittal pertaining to each employee; (5) to 
provide the Internal Revenue Service with details of wages taxable 
under the Federal Insurance Contributions Act and to furnish a magnetic 
tape listing on Federal tax withholdings; (6) to furnish various 
financial institutions itemized listings of employee's pay and savings 
allotments transmitted to the institutions in accordance with employee 
requests; (7) to provide various Federal, State, and local taxing 
authorities itemized listings of withholdings for individual income 
taxes; (8) to respond to requests for State employment security 
agencies and the U.S. Department of Labor for employment, wage, and 
separation data on former employees for the purpose of determining 
eligibility for unemployment compensation; (9) to report to various 
Combined Federal Campaign offices total contributions withheld from 
employee wages; (10) to furnish leave balances and activity to the 
Office of Personnel Management upon request; (11) to furnish data to 
labor organizations in accordance with negotiated agreements; (12) to 
furnish pay data to the Department of State for certain NASA employees 
located outside the United States; (13) to furnish data to a consumer 
reporting agency or bureau, private collection contractor or debt 
collection center in accordance with section 3711 of Title 31 of the 
United States Code; (14) to forward delinquent debts, and all relevant 
information related thereto, to the U.S. Department of Treasury, for 
collection; (15) to the Office of Child Support Enforcement, 
Administration for Children and Families, Department of Health and 
Human Services, National Directory of New Hires, part of the Federal 
Parent Locator Service (FPLS) and the Federal Tax Offset System, DHHS/
OCSE No. 09-90-0074, for the purpose of locating individuals to 
establish paternity, establishing and modifying orders of child 
support, identifying sources of income, and for other child support 
enforcement actions as required by the Personal Responsibility and Work 
Opportunity Reconciliation Act (Pub. L. 104-193); and (16) NASA 
standard routine uses as set forth in Appendix B.
    Disclosure to consumer reporting agencies:
    Disclosure pursuant to 5 U.S.C. 552a(b): Disclosures may be made 
from this system to ``consumer reporting agencies'' as defined in the 
Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or ``private collection 
contractor'' under the Federal Claims Collection Act of 1966, as 
amended by the Debt Collection Improvement Act of 1996 (31 U.S.C. 3701, 
et seq.).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records in this system are maintained as hard-copy documents and on 
electronic media.

RETRIEVABILITY:
    Records are retrieved from the system by the individual's name and/
or Social Security Number.

SAFEGUARDS:
    Records are protected in accordance with the requirements and 
procedures which appear in the NASA regulations at 14 CFR 1212.605, 
utilizing locked file cabinets and/or secured rooms.

RETENTION AND DISPOSAL:
    Records are maintained in Agency files and transferred to the 
National Personnel Records Center (NPRC) within 3 years of creation in 
accordance with NASA Records Retention Schedules, Schedule 3 Item 47. 
Records transferred to NPRC will be destroyed when 10 years old by 
NPRC.

SYSTEM MANAGERS AND ADDRESSES:
    Director, Financial Management Division, Office of the Chief 
Financial Officer, Location 1.
    Subsystem Managers: Chief, Financial Officers, Locations 2 through 
9, and Locations 11 and 18. Locations are as set forth in Appendix A.

NOTIFICATION PROCEDURE:
    Information may be obtained from the cognizant system or subsystem 
manager listed above.

RECORD ACCESS PROCEDURE:
    Requests from individuals should be addressed to the same address 
as identified in the Notification section above.

CONTESTING RECORD PROCEDURES:
    The NASA regulations for access to records and for contesting 
contents and appealing initial determinations by the individual 
concerned appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    Individual on whom the record is maintained, personnel office(s), 
and the individual's supervisor.
NASA 10SCCF

SYSTEM NAME:
    Standards of Conduct Counseling Case Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Location 1 through 11 inclusive, and Location 18, as set forth in 
Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system maintains information on current, former, and 
prospective NASA employees who have sought advice or have been 
counseled regarding conflict of interest rules for Government 
employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Depending upon the nature of the problem, information collected may 
include employment history, financial data, and information concerning 
family members.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473; 44 U.S.C. 3101; 18 U.S.C. 201, 203, 205, 207-209; 5 
U.S.C. 7324-7327; 5 U.S.C. Appendix; 14 CFR part 1207; 5 CFR parts 
2634-2641; 5 CFR part 6901; and Executive Order 12674, as modified by 
Executive Order 12731.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    The following are routine uses: (1) Office of Personnel Management, 
Office of Government Ethics, and Merit Systems Protection Board for 
investigation of possible violations of standards of conduct which the 
agencies directly oversee; and (2) NASA standard routine uses as set 
forth in Appendix B.

[[Page 55826]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records in this system are maintained in paper form in loose-leaf 
binders or file folders.

RETRIEVABILITY:
    Records are retrieved from the system by name of individual.

SAFEGUARDS:
    Restricted access to persons authorized by General Counsel or 
Center Chief Counsel; stored in combination lock safe.

RETENTION AND DISPOSAL:
    Records are maintained in Agency files and destroyed when 6 years 
old in accordance with NASA Records Retention Schedules, Schedule 1 
Item 133/B.

SYSTEM MANAGERS AND ADDRESSES:
    Associate General Counsel for General Law, Code GG, Location 1; 
Chief Counsel, Locations 2 through 11; and Counsel to the Executive 
Director, Location 18, as set forth in Appendix A.

NOTIFICATION PROCEDURE:
    Information may be obtained from the System Manager.

RECORD ACCESS PROCEDURE:
    Requests from individuals should be addressed to the System Manager 
and must include employee's full name and NASA Center where employed.

CONTESTING RECORD PROCEDURES:
    The NASA regulations and procedures for access to records and for 
contesting contents and appealing initial determinations by the 
individual concerned appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    Information collected directly from individual and from his/her 
official employment record.
NASA 10SECR

SYSTEM NAME:
    Security Records System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Locations 1 through 9 and Locations 11, 12, and 14 as set forth in 
Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system maintains information on civil Servant Employees, 
applicants, NASA committee members, NASA consultants, NASA experts, 
NASA Resident Research Associates, guest workers, contractor employees, 
detailees, visitors, correspondents (written and telephonic), Faculty 
Fellows, Intergovernmental Personnel Mobility Act (IPA) Employees, 
Grantees, Cooperative Employees, and Remote Users of NASA Non-Public 
Information Technology Resources.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personnel Security Records, Personal Identity Records including 
NASA visitor files, Emergency Data Records, Criminal Matters, and 
Traffic Management. Specific records fields include, but are not 
limited to: Name, former names, date of birth, place of birth, social 
security number, home address, phone numbers, citizenship, traffic 
infraction, security violation, security incident, security violation 
discipline status and action taken.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2451, et seq., the National Aeronautics and Space Act of 
1958, as amended; Espionage and Information Control Statutes, 18 U.S.C. 
793-799; Sabotage Statutes, 18 U.S.C. 2151-2157; Conspiracy Statute, 18 
U.S.C. 371; 18 U.S.C. 202-208, 3056; Internal Security Act of 1950; 
Atomic Energy Act of 1954, as amended; Executive Order 12958, as 
amended, Classified National Security Information; Executive Order 
12968, as amended, Access to Classified Information; Executive Order 
10865, Safeguarding Classified Information Within Industry; Executive 
Order 10450, Security Requirements for Government Employees; (Pub. L.) 
81-733; (Pub. L.) 107-347, Federal Information Security Management Act 
2002; 41 CFR Chapter 101; 14 CFR Part 1203; and 44 U.S.C. 3101; 
Homeland Security Presidential Directive (HSPD) 12, Policy for a Common 
Identification Standard for Federal Employees and Contractors, August 
27, 2004.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Any disclosures of information will be compatible with the purpose 
for which the Agency collected the information. The records and 
information in these records may be disclosed to:
    1. To the Department of Justice when: (a) The agency or any 
component thereof; or (b) any employee of the agency in his or her 
official capacity; (c) any employee of the agency in his or her 
individual capacity where agency or the Department of Justice has 
agreed to represent the employee; or (d) the United States Government, 
is a party to litigation or has an interest in such litigation, and by 
careful review, the agency determines that the records are both 
relevant and necessary to the litigation and the use of such records by 
DOJ is therefore deemed by the agency to be for a purpose compatible 
with the purpose for which the agency collected the records.
    2. To a court or adjudicative body in a proceeding when: (a) The 
agency or any component thereof; (b) any employee of the agency in his 
or her official capacity; (c) any employee of the agency in his or her 
individual capacity where agency or the Department of Justice has 
agreed to represent the employee; or (d) the United States Government, 
is a party to litigation or has an interest in such litigation, and by 
careful review, the agency determines that the records are both 
relevant and necessary to the litigation and the use of such records is 
therefore deemed by the agency to be for a purpose that is compatible 
with the purpose for which the agency collected the records.
    3. To an Agency in order to provide a basis for determining 
preliminary visa eligibility.
    4. To a Member of Congress or to a Congressional staff member in 
response to an inquiry of the Congressional office made at the written 
request of the constituent about whom the record is maintained.
    5. To a staff member of the Executive Office of the President in 
response to an inquiry from the White House.
    6. To the National Archives and Records Administration or to the 
General Services Administration for records management inspections 
conducted under 44 U.S.C. 2904 and 2906.
    7. To agency contractors, grantees, or volunteers who have been 
engaged to assist the agency in the performance of a contract service, 
grant, cooperative agreement, or other activity related to this system 
of records and who need to have access to the records in order to 
perform their activity. Recipients shall be required to comply with the 
requirements of the Privacy Act of 1974, as amended, 5 U.S.C. 552a.
    8. To other Federal agencies and relevant contractor facilities to 
determine eligibility of individuals to access classified National 
Security information.
    9. To any official investigative or judicial source from which 
information is requested in the course of an investigation, to the 
extent necessary to identify the individual, inform the source of the 
nature and purpose of the

[[Page 55827]]

investigation, and to identify the type of information requested.
    10. To the news media or the general public, factual information 
the disclosure of which would be in the public interest and which would 
not constitute an unwarranted invasion of personal privacy, consistent 
with Freedom of Information Act standards.
    11. To a Federal State, or local agency, or other appropriate 
entities or individuals, or through established liaison channels to 
selected foreign governments, in order to enable an intelligence agency 
to carry out its responsibilities under the National Security Act of 
1947 as amended, the CIA Act of 1949 as amended, Executive Order 12333 
or any successor order, applicable national security directives, or 
classified implementing procedures approved by the Attorney General and 
promulgated pursuant to such statutes, orders or directives.
    12. In order to notify an employee's next-of-kin or contractor in 
the event of a mishap involving that employee or contractor.
    13. To notify another Federal agency when, or verify whether, a PIV 
card is no longer valid.
    14. To provide relevant information to an internal or external 
organization or element thereof conducting audit activities of a NASA 
contractor or subcontractor.
    15. Disclosure to a NASA contractor, subcontractor, grantee, or 
other Government organization information developed in an investigation 
or administrative inquiry concerning a violation of a Federal or state 
statute or regulation on the part of an officer or employee of the 
contractor, subcontractor, grantee, or other Government organization.
    16. NASA standard routine uses as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records in this system are maintained on electronic media and hard-
copy documents.

RETRIEVABILITY:
    Records are retrieved from the system by individual's name, file 
number, badge number, decal number, payroll number, Agency-specific 
unique personal identification code, and/or Social Security Number.

SAFEGUARDS:
    Access to system records is controlled by either Government 
personnel or selected personnel of NASA contractor guard/security force 
and contractor personnel. After presenting proper identification and 
requesting a file or record, a person with an official need to know 
and, if appropriate, a proper clearance may have access to a file or 
records only after it has been retrieved and approved for release by a 
NASA security representative. These records are secured in security 
storage equipment, and/or information technology systems employing 
security countermeasures.

RETENTION AND DISPOSAL:
    The Personnel Security Records are maintained in Agency files and 
destroyed upon notification of the death or within 5 years after 
separation or transfer of employee or within 5 years after contract 
relationship expires, whichever is applicable in accordance with NASA 
Records Retention Schedules (NRRS), Schedule 1 Item 103.
    The Personal Identity Records are maintained in Agency files and 
destroyed upon notification of the death or within 5 years after 
separation or transfer of employee or within 5 years after contract 
relationship expires, whichever is applicable in accordance with NRRS, 
Schedule 1 Item 103. Visitor files are maintained and destroyed in 
accordance with NRRS, Schedule 1 Item 114.
    The Emergency Data Records are maintained in Agency files and 
destroyed when superseded or obsolete in accordance with NRRS 1, Item 
100B.
    The Criminal Matter Records are maintained in Agency files and 
destroyed in accordance with Items A and B of National Archives and 
Records Administration Disposition Authorization N1-255-07-2 after its 
approval by the Archivist of the United States.
    The Traffic Management Records are maintained in Agency files and 
destroyed in accordance with Item C of National Archives and Records 
Administration Disposition Authorization N1-255-07-2 after its approval 
by the Archivist of the United States.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Security Management Division, Location 1. Subsystem 
Managers: Chief, Protective Services Division, Location 2; Chief, 
Security Branch, Locations 4 and 5; Security Officer, Location 3, 8, 
and 11; Chief, Protective Services Office, Location 6; Head, Office of 
Security and Public Safety, Location 7; Chief, Security Division, 
Location 9; Chief, Administration Office, Location 12; Safety and 
Security Officer at Location 14. Locations are as set forth in Appendix 
A.

NOTIFICATION PROCEDURE:
    Information may be obtained from the cognizant system or subsystem 
manager listed above. Requests must contain the following identifying 
data concerning the requestor: First, middle, and last name; date of 
birth; Social Security Number; period and place of employment with 
NASA, if applicable.

RECORD ACCESS PROCEDURES:
    Personnel Security Records compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for Federal 
civilian employment, Federal contracts, or access to classified 
information have been exempted by the Administrator under 5 U.S.C. 
552a(k)(5) from the access provisions of the Act.
    Personal Identity Records: Requests from individuals should be 
addressed to the same address as stated in the Notification section 
above.
    Emergency Data Records: Requests from individuals should be 
addressed to the same address as stated in the Notification section 
above.
    Criminal Matter Records compiled for civil or criminal law 
enforcement purposes have been exempted by the Administrator under 5 
U.S.C. 552a(k)(2) from the access provision of the Act.
    Traffic Management Records: Requests from individuals should be 
addressed to the same address as stated in the Notification section 
above.

CONTESTING RECORD PROCEDURES:
    For Personnel Security Records and Criminal Matters Records, see 
Record Access Procedures, above. For Personal Identity Records, 
Emergency Data Records, and Traffic Management Records, the NASA rules 
for access to records and for contesting contents and appealing initial 
determinations by the individual concerned appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    Information is obtained from a variety of sources including the 
employee, contractor, or applicant via use of the Standard Form (SF) 
SF-85, SF-85P, or SF-86 and personal interviews; employers' and former 
employers' records; FBI criminal history records and other databases; 
financial institutions and credit reports