Privacy Act of 1974; Privacy Act System of Records, 55815-55817 [E7-19268]

Agencies

• National Aeronautics and Space Administration

[Federal Register Volume 72, Number 189 (Monday, October 1, 2007)]
[Notices]
[Pages 55815-55817]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-19268]


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NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

[Notice (07-079)]


Privacy Act of 1974; Privacy Act System of Records

AGENCY: National Aeronautics and Space Administration (NASA).

ACTION: Notice of proposed revisions to an existing Privacy Act system 
of records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974 (5 
U.S.C. 552a),

[[Page 55816]]

the National Aeronautics and Space Administration is issuing public 
notice of its proposal to combine four of its existing systems of into 
one new system of records, NASA 10ORIS Occupational Radiation 
Information System.
    This system of records combines GRC 22ORER Glenn Research Center 
Occupational Radiation Exposure Records, GSFC 51RSCR Goddard Space 
Flight Center Radiation Safety Committee Records, KSC 76RTES Kennedy 
Space Center Radiation Training and Experience Summary, and KSC 76XRAD 
Kennedy Space Center Occupational External Radiation Exposure History 
for Nuclear Regulatory Commission Licenses. It further expands the 
system of records to locations and subsystem managers at other NASA 
installations, and adds greater clarification of categories of 
individuals covered by the system, categories of records in the system, 
routine uses, and storage practices. This notice also further 
elaborates procedures of safeguarding the records, and of their 
retention and disposal.

DATES: Submit comments 30 calendar days from the date of this 
publication. This system will be effective as proposed at the end of 
the comment period unless comments are received which would require a 
contrary determination.

ADDRESSES: Patti F. Stockman, Privacy Act Officer, Office of the Chief 
Information Officer, National Aeronautics and Space Administration 
Headquarters, Washington, DC 20546-0001, (202) 358-4787, NASA-
PAOfficer@nasa.gov.

FOR FURTHER INFORMATION CONTACT: NASA Privacy Act Officer, Patti F. 
Stockman, (202) 358-4787, NASA-PAOfficer@nasa.gov.
NASA 1OORIS

SYSTEM NAME:
    Occupational Radiation Information System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Locations 2 through 14 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system maintains information on NASA civil service employees 
and applicants; other Agency civil service and military employees 
working at NASA; International Space Partners personnel who use NASA 
space or aeronautical vehicles; principal investigators or other 
visitors to NASA Centers; onsite contractor personnel who handle, use, 
or are exposed to ionizing or non-ionizing radiation sources and/or 
devices.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in the system include, but are not limited to name, date of 
birth, and social security number contained in: (1) Work history 
questionnaires and training records, including Nuclear Regulatory 
Commission (NRC) training and experience documents; (2) Radiation 
producing source and/or device use authorizing forms; (3) Personnel 
licenses and/or certifications; (4) Employee radiation levels including 
medical, background and space radiation exposure and/or calculated 
radiation levels from Medical records and patient histories; (5) 
Prenatal exposure counseling and pregnancy declarations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Atomic Energy Act of 1954, 42 U.S.C. 2011 et seq. 10 CFR Part 20, 
29 CFR 1910.1096, and State law and/or State agreement.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The following are routine uses: (1) To State oversight agencies, 
the NRC, and/or Occupational Safety and Health Administration (OSHA) 
for verification and evidence of regulatory compliance; (2) To agency 
contractors, grantees, or volunteers who have been engaged to assist 
the agency in the performance of a contract service, grant, cooperative 
agreement, or other activity related to this system of records and who 
need to have access to the records in order to perform their activity; 
and (3) To International Space Agencies (as appropriate) for data 
obtained on their national employees who are assigned, detailed and/or 
participating at a NASA Center or spacecraft and (4) To other Federal 
agencies including, but not limited to, the Air Force, Environmental 
Protection Agency (EPA), and Food and Drug Administration (FDA), as 
evidence of regulatory compliance and (5) In accordance with standard 
routine uses set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, AND 
DISPOSITIONING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records in this system are kept under controlled conditions in both 
physical form in file cabinets and electronic form on NASA work 
stations and servers.

RETRIEVABILITY:
    Records are retrieved from the system by the individual's name.

SAFEGUARDS:
    Physical records are secured under locked conditions when not in 
use. Information system security for workstations and servers housing 
electronic records is managed in accordance with Federal Information 
Security Management Act of 2002 (FISMA), 44 U.S.C. 3541

RETENTION AND DISPOSAL:
    Records are maintained and destroyed in accordance with NASA 
Records Retention Schedules (NRRS), Schedule 1 Item 130; and Schedule 8 
Item 57, or individual State, NRC or OSHA requirements if longer than 
those in the NRRS.

SYSTEM MANAGER(S) AND ADDRESS(ES):
    Chief Health and Medical Officer, Location 1.
    Subsystem Managers: NASA and Contractor Radiation Safety Officers 
at Locations 2 through 14 as set forth in Appendix A.

NOTIFICATION PROCEDURE:
    Information may be obtained from the subsystem managers listed 
above.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be addressed to the same address 
as stated in the Notification section above.

RECORD AMENDMENT PROCEDURES:
    The NASA regulations for access to records and for contesting 
contents and appealing initial determinations by the individual 
concerned appear in 14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    Individuals themselves, mishap reports, field surveys, licensing 
and certification authorities, and monitoring device laboratories.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

    Submitted by:
Jonathan Q. Pettus,
NASA Chief Information Officer.

Appendix A--Location Numbers and Mailing Addresses of NASA 
Installations at Which Records Are Located

Location 1
    NASA Headquarters, National Aeronautics and Space 
Administration, Washington, DC 20546-0001
Location 2
    Ames Research Center, National Aeronautics and Space 
Administration, Moffett Field, CA 94035-1000

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Location 3
    Dryden Flight Research Center, National Aeronautics and Space 
Administration, PO Box 273, Edwards, CA 93523-0273
Location 4
    Goddard Space Flight Center, National Aeronautics and Space 
Administration, Greenbelt, MD 20771-0001
Location 5
    Lyndon B. Johnson Space Center, National Aeronautics and Space 
Administration, Houston, TX 77058-3696
Location 6
    John F. Kennedy Space Center, National Aeronautics and Space 
Administration, Kennedy Space Center, FL 32899-0001
Location 7
    Langley Research Center, National Aeronautics and Space 
Administration, Hampton, VA 23681-2199
Location 8
    John H. Glenn Research Center at Lewis Field, National 
Aeronautics and Space Administration, 21000 Brookpark Road, 
Cleveland, OH 44135-3191
Location 9
    George C. Marshall Space Flight Center, National Aeronautics and 
Space Administration, Marshall Space Flight Center, AL 35812-0001
Location 10
    HQ NASA Management Office-JPL, National Aeronautics and Space 
Administration, 4800 Oak Grove Drive, Pasadena, CA 91109-8099
Location 11
    John C. Stennis Space Center, National Aeronautics and Space 
Administration, Stennis Space Center, MS 39529-6000
Location 12
    JSC White Sands Test Facility, National Aeronautics and Space 
Administration, PO Drawer MM, Las Cruces, NM 88004-0020
Location 13
    GRC Plum Brook Station, National Aeronautics and Space 
Administration, Sandusky, OH 44870
Location 14
    MSFC Michoud Assembly Facility, National Aeronautics and Space 
Administration, PO Box 29300, New Orleans, LA 70189
Location 15
    NASA Independent Verification and Validation Facility (NASA 
IV&V), 100 University Drive, Fairmont, WV 26554
Location 16
    Office of Inspector General, Post of Duty, 402 E. State Street, 
Suite 3036, Trenton, NJ 08608
Location 17
    Office of Inspector General, Western Field Office, Glenn 
Anderson Federal Building, 501 West Ocean Blvd., Long Beach, CA 
90802-4222
Location 18
    NASA Shared Services Center (NSSC), Building 5100, Stennis Space 
Center, MS 39529-6000

APPENDIX B--STANDARD ROUTINE USES--NASA

    The following routine uses of information contained in SORs, 
subject to the Privacy Act of 1974, are standard for many NASA 
systems. They are cited by reference in the paragraph ``Routine uses 
of records maintained in the system, including categories of users 
and the purpose of such uses'' of the Federal Register Notice on 
those systems to which they apply.
    Standard Routine Use No. 1--LAW ENFORCEMENT--In the event this 
system of records indicates a violation or potential violation of 
law, whether civil, criminal, or regulatory in nature, and whether 
arising by general statute or particular program statute, or by 
regulation, rule or order issued pursuant thereto, the relevant 
records in the SOR may be referred, as a routine use, to the 
appropriate agency, whether Federal, State, local or foreign, 
charged with the responsibility of investigating or prosecuting such 
violation or charged with enforcing or implementing the statute, or 
rule, regulation or order issued pursuant thereto.
    Standard Routine Use No. 2--DISCLOSURE WHEN REQUESTING 
INFORMATION--A record from this SOR may be disclosed as a ``routine 
use'' to a Federal, State, or local agency maintaining civil, 
criminal, or other relevant enforcement information or other 
pertinent information, such as current licenses, if necessary to 
obtain information relevant to an agency decision concerning the 
hiring or retention of an employee, the issuance of a security 
clearance, the letting of a contract, or the issuance of a license, 
grant, or other benefit.
    Standard Routine Use No. 3--DISCLOSURE OF REQUESTED 
INFORMATION--A record from this SOR may be disclosed to a Federal 
agency, in response to its request, in connection with the hiring or 
retention of an employee, the issuance of a security clearance, the 
reporting of an investigation of an employee, the letting of a 
contract, or the issuance of a license, grant, or other benefit by 
the requesting agency, to the extent that the information is 
relevant and necessary to the requesting agency's decision on the 
matter.
    Standard Routine Use No. 4--DISCLOSURE TO THE DEPARTMENT OF 
JUSTICE FOR USE IN LITIGATION:
    A record from this SOR may be disclosed to the Department of 
Justice when (a) The Agency, or any component thereof; or (b) any 
employee of the Agency in his or her official capacity; or (c) any 
employee of the Agency in his or her individual capacity where the 
Department of Justice or the Agency has agreed to represent the 
employee; or (d) the United States, where the Agency determines that 
litigation is likely to affect the Agency or any of its components, 
is a party to litigation or has an interest in such litigation, and 
the use of such records by the Department of Justice or the Agency 
is deemed by the Agency to be relevant and necessary to the 
litigation provided, however, that in each case it has been 
determined that the disclosure is compatible with the purpose for 
which the records were collected.
    Standard Routine Use 5: ROUTINE USE FOR AGENCY DISCLOSURE IN 
LITIGATION
    It shall be a routine use of the records in this system of 
records to disclose them in a proceeding before a court or 
adjudicative body before which the agency is authorized to appear, 
when: (a) The Agency, or any component thereof; or (b) any employee 
of the Agency in his or her official capacity; or (c) any employee 
of the Agency in his or her individual capacity where the Agency has 
agreed to represent the employee; or (d) the United States, where 
the Agency determines that litigation is likely to affect the Agency 
or any of its components, is a party to litigation or has an 
interest in such litigation, and the use of such records by the 
Agency is deemed to be relevant and necessary to the litigation, 
provided, however, that in each case, the Agency has determined that 
the disclosure is compatible with the purpose for which the records 
were collected.
    Standard Routine Use No. 6--SUSPECTED OR CONFIRMED 
CONFIDENTIALITY COMPROMISE--A record from this SOR may be disclosed 
to appropriate agencies, entities, and persons when (1) NASA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) NASA 
has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security or 
integrity of this system or other systems or programs (whether 
maintained by NASA or another agency or entity) that rely upon the 
compromised information; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with NASA's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

 [FR Doc. E7-19268 Filed 9-28-07; 8:45 am]
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