Medicare and Medicaid Programs; Ambulatory Surgical Centers, Conditions for Coverage, 50470-50487 [07-4148]
Download as PDF
50470
Federal Register / Vol. 72, No. 169 / Friday, August 31, 2007 / Proposed Rules
DEPARTMENT OF HEALTH AND
HUMAN SERVICES
Centers for Medicare & Medicaid
Services
42 CFR Part 416
[CMS–3887–P]
RIN 0938–AL80
Medicare and Medicaid Programs;
Ambulatory Surgical Centers,
Conditions for Coverage
Centers for Medicare &
Medicaid Services (CMS), HHS.
ACTION: Proposed rule.
pwalker on PROD1PC71 with PROPOSALS2
AGENCY:
SUMMARY: This proposed rule would
revise some of the existing conditions
for coverage (CfCs) that ambulatory
surgical centers must meet to participate
in the Medicare and Medicaid programs.
The proposed modifications are
intended to update the existing CfCs to
reflect current practice and set forth
new requirements to promote and
protect patient health and safety.
DATES: To be assured consideration,
comments must be received at one of
the addresses provided below, no later
than 5 p.m. on October 30, 2007.
ADDRESSES: In commenting, please refer
to file code CMS–3887–P. Because of
staff and resource limitations, we cannot
accept comments by facsimile (FAX)
transmission.
You may submit comments in one of
four ways (no duplicates, please):
1. Electronically. You may submit
electronic comments on specific issues
in this regulation to https://
www.cms.hhs.gov/eRulemaking. Click
on the link ‘‘Submit electronic
comments on CMS regulations with an
open comment period.’’ (Attachments
should be in Microsoft Word,
WordPerfect, or Excel; however, we
prefer Microsoft Word.)
2. By regular mail. You may mail
written comments (one original and two
copies) to the following address ONLY:
Centers for Medicare & Medicaid
Services, Department of Health and
Human Services, Attention: CMS–3887–
P, P.O. Box 8017, Baltimore, MD 21244–
8017.
Please allow sufficient time for mailed
comments to be received before the
close of the comment period.
3. By express or overnight mail. You
may send written comments (one
original and two copies) to the following
address ONLY: Centers for Medicare &
Medicaid Services, Department of
Health and Human Services, Attention:
CMS–3887–P, Mail Stop C4–26–05,
7500 Security Boulevard, Baltimore, MD
21244–1850.
VerDate Aug<31>2005
19:21 Aug 30, 2007
Jkt 211001
4. By hand or courier. If you prefer,
you may deliver (by hand or courier)
your written comments (one original
and two copies) before the close of the
comment period to one of the following
addresses. If you intend to deliver your
comments to the Baltimore address,
please call telephone number (410) 786–
7195 in advance to schedule your
arrival with one of our staff members.
Room 445–G, Hubert H. Humphrey
Building, 200 Independence Avenue,
SW., Washington, DC 20201; or 7500
Security Boulevard, Baltimore, MD
21244–1850.
(Because access to the interior of the
HHH Building is not readily available to
persons without Federal Government
identification, commenters are
encouraged to leave their comments in
the CMS drop slots located in the main
lobby of the building. A stamp-in clock
is available for persons wishing to retain
a proof of filing by stamping in and
retaining an extra copy of the comments
being filed.)
Comments mailed to the addresses
indicated as appropriate for hand or
courier delivery may be delayed and
received after the comment period.
Submission of comments on
paperwork requirements. You may
submit comments on this document’s
paperwork requirements by mailing
your comments to the addresses
provided at the end of the ‘‘Collection
of Information Requirements’’ section in
this document.
For information on viewing public
comments, see the beginning of the
SUPPLEMENTARY INFORMATION section.
FOR FURTHER INFORMATION CONTACT:
Jacqueline Morgan, (410) 786–4282.
Joan A. Brooks, (410) 786–5526.
Steve Miller, (410) 786–6656.
Rachael Weinstein, (410) 786–6775.
SUPPLEMENTARY INFORMATION:
Submitting Comments: We welcome
comments from the public on all issues
set forth in this rule to assist us in fully
considering issues and developing
policies. You can assist us by
referencing the file code CMS–3887–P
and the specific ‘‘issue identifier’’ that
precedes the section on which you
choose to comment.
Inspection of Public Comments: All
comments received before the close of
the comment period are available for
viewing by the public, including any
personally identifiable or confidential
business information that is included in
a comment. We post all comments
received before the close of the
comment period on the following Web
site as soon as possible after they have
been received: https://www.cms.hhs.gov/
eRulemaking. Click on the link
PO 00000
Frm 00002
Fmt 4701
Sfmt 4702
‘‘Electronic Comments on CMS
Regulations’’ on that Web site to view
public comments.
Comments received timely will also
be available for public inspection as
they are received, generally beginning
approximately 3 weeks after publication
of a document, at the headquarters of
the Centers for Medicare & Medicaid
Services, 7500 Security Boulevard,
Baltimore, Maryland 21244, Monday
through Friday of each week from 8:30
a.m. to 4 p.m. To schedule an
appointment to view public comments,
phone 1–800–743–3951.
I. Background
[If you choose to comment on issues
in this section, please include the
caption ‘‘BACKGROUND’’ at the
beginning of your comments.]
As the single largest payer for health
care services in the United States, the
Federal Government assumes a critical
responsibility for the quality of care
furnished under its programs.
Historically, the Medicare program’s
quality assurance approach was focused
on identifying health care entities that
furnish poor quality care or that fail to
meet minimum Federal standards.
Overall, we have found that this
problem-focused approach has had
inherent limitations and does not
necessarily translate into better care for
patients. Ensuring quality through the
enforcement of prescriptive health and
safety standards alone has resulted in
expending many of our resources on
working with marginal providers, rather
than stimulating broad-based
improvements in quality of care.
Section 1832(a)(2)(F)(i) of the Social
Security Act (the Act) specifies that an
ASC must meet health, safety, and other
requirements specified by the Secretary
of Health and Human Services (HHS)
(the Secretary) in regulation if it has an
agreement in effect with the Secretary.
Under the agreement, the ASC agrees to
accept the standard overhead amount
determined under section 1833(i)(2)(A)
of the Act as full payment for services,
and to accept an assignment described
in section 1842(b)(3)(B)(ii) of the Act for
payment for all services furnished by
the ASC to enrolled individuals. The
Secretary is responsible for ensuring
that the CfCs and their enforcement are
adequate to protect the health and safety
of individuals treated by ASCs.
To implement the CfCs, we determine
compliance through State survey
agencies that conduct onsite inspections
utilizing these requirements. ASCs may
be deemed to meet Medicare standards
if they are certified by one of the
national accrediting organizations
whose standards meet or exceed the
E:\FR\FM\31AUP2.SGM
31AUP2
pwalker on PROD1PC71 with PROPOSALS2
Federal Register / Vol. 72, No. 169 / Friday, August 31, 2007 / Proposed Rules
CfCs. Currently, there are four Medicare
approved national accreditation
organizations: The Joint Commission;
American Association for Accreditation
of Ambulatory Surgical Facilities
(AAAASF); Accreditation Association
for Ambulatory Health Care (AAAHC);
and the American Osteopathic
Association (AOA).
The current ASC CfCs were originally
published on August 5, 1982 (47 FR
34082), and, for the most part, these
regulations have remained unchanged
since that time. From 1990 to 2000, the
number of ASCs participating in the
Medicare program has increased at a
rate of about 175 facilities a year. The
total number of ASCs more than
doubled from 1,197 to 2,966 during this
ten year period, making ASCs one of the
fastest growing facility types in the
Medicare program. The annual volume
of procedures performed on both
Medicare and non-Medicare patients
have also tripled. Currently, over 4,600
ASCs participate in the Medicare
program.1 This growth is due in part to
advances in medical technology that
have produced additional surgical
procedures that can be safely performed
outside of a hospital setting and
increased focus on patient health and
safety and patient convenience. This
shift has paved the way for increasing
numbers of procedures to be performed
in an ASC. We believe that the changes
we are proposing will strengthen and
modernize the CfCs to be more aligned
with today’s ASC health care industry
standards.
In addition, the recent transparency
initiative directed by President Bush
requires that more data be made
available to all Americans as part of the
Administration’s commitment to make
health care more affordable and
accessible. In support of this initiative,
we announced in August 2006 the
release of Medicare payment
information for 61 procedures
performed in ASCs. The new
information is available on our Web site
at https://www.cms.hhs.gov/
HealthCareConInit/ and will help
patients undergoing surgical procedures
select the most appropriate setting for
the delivery of high quality, efficient
care. The information will show
‘‘Commonly Performed Procedures in
ASCs,’’ and will contain charge and
Medicare payment data for ASC facility
costs for a limited number of services
1 Only comprehensive rehabilitation facilities and
rural health clinics have experienced a higher rate
of growth. Office of Evaluations and Inspections
(OEI) analysis of Part B Medicare data. See Office
of Inspector General Quality Oversight of
Ambulatory Surgical Centers Supplemental Report
1: The Role of Certification and Accreditation.
VerDate Aug<31>2005
19:21 Aug 30, 2007
Jkt 211001
administered in States and counties.
The data is broken down at the county,
State and national level. Moreover, the
CMS Web site at https://
www.cms.hhs.gov/center/
ombudsman.asp is available to the
public and ASC patients to get
information about the Medicare and
Medicaid programs, prescription drug
coverage, and how to coordinate
Medicare benefits with other health
insurance programs. The Web site also
includes information about filing a
grievance or complaint.
Section 109 of Division B, Title I of
the Tax Relief and Health Care Act of
2006 (Pub. L. 109–432) (TRHCA),
Quality reporting for hospital outpatient
services and ambulatory surgical center
services, requires that the Secretary
develop measures that are appropriate
to determine the measurement of quality
care (including medication errors)
furnished by ASCs that reflect the
consensus among affected parties. These
measures, to the extent feasible and
practicable, shall include measures set
forth by one or more national consensus
building entities. The Secretary is
authorized to reduce the annual
payment update for failure to report on
the chosen quality measures. We expect
Medicare beneficiaries to receive high
quality surgical services and for that
reason, we are proposing to include a
Quality Assurance Performance
Improvement Requirement (QAPI) as a
new condition for coverage (§ 416.43).
(See section II.B.2 of the preamble of
this proposed rule for a more detailed
discussion of the quality assurance
improvement requirement.)
We are soliciting public comments on
quality measures appropriate to ASCs.
We are interested in public comments
regarding the extent to which ASCs are
currently utilizing quality measures, the
data source for those measures (for
example, claims data and chart
abstraction), and the extent to which
those data are maintained electronically.
We are also interested in how the
measures were developed and why they
are appropriate to measure the care
provided to Medicare patients in ASCS.
We have developed a patients’ right
condition that emphasizes an ASC’s
responsibility to respect and promote
the rights of each ASC patient.
II. Provisions of the Proposed
Regulation
[If you choose to comment on issues
in this section, please include the
caption ‘‘PROVISIONS’’ at the
beginning of your comments.]
Eliciting quality health care for
Federal beneficiaries from CMS-certified
providers and suppliers requires taking
PO 00000
Frm 00003
Fmt 4701
Sfmt 4702
50471
advantage of continuing advances in the
health care delivery field. As a result,
we are revising the Medicare ASC
requirements to focus on a patientcentered, outcome-oriented process that
promotes patient care foremost, rather
than a prescriptive, inflexible approach
that penalizes providers of substandard
care.
The conditions for coverage (CfCs) for
ambulatory surgical centers (ASCs) were
originally issued in 1982. Most of the
revisions made since then have been
payment related. Since 1982, significant
innovations in ASC patient care
delivery and quality assessment
practices have emerged. In an effort to
ensure continued quality in the ASC
setting, we are proposing to revise three
of the existing conditions and create
three new conditions. The proposed
revised conditions are: Governing body
and management; Evaluation of quality
(renamed Quality Assessment and
Performance Improvement (QAPI); and
Laboratory and radiologic services. The
proposed new conditions are: Patient
rights; Infection control; and Patient
admission, assessment and discharge.
Our objective is to achieve a balanced
regulatory approach by ensuring that an
ASC furnishes health care that meets
essential health and quality standards,
while ensuring that it monitors and
improves its own performance.
To achieve this objective, we are
working to revise not only the ASC
requirements but the requirements for
other major health care provider types,
such as hospitals, home health agencies
and end-stage renal disease facilities,
through separate rules. All of the
revised and new requirements are
directed towards improving patient
outcomes of care and satisfaction.
A. Definitions (§ 416.2)
Existing § 416.2 sets forth definitions
for terms used in the ASC CfCs. We are
proposing to revise the definition of
‘‘Ambulatory surgical center (ASC).’’
Also, we are proposing to add the
definition for ‘‘overnight stay.’’
The ASC definition would read as
follows:
Ambulatory surgical center or ASC
would mean any distinct entity that
operates exclusively for the purpose of
providing surgical services to patients
not requiring an overnight stay
following the surgical services, has an
agreement with CMS to participate in
Medicare as an ASC, and meets the
conditions set forth in subparts B and C
of this part.
The overnight stay definition would
read as follows:
Overnight stay, for purposes of the
ASC CfCs, would mean the patient’s
E:\FR\FM\31AUP2.SGM
31AUP2
50472
Federal Register / Vol. 72, No. 169 / Friday, August 31, 2007 / Proposed Rules
pwalker on PROD1PC71 with PROPOSALS2
recovery requires active monitoring by
qualified medical personnel, regardless
of whether it is provided in the ASC,
beyond 11:59 p.m. of the day on which
the surgical procedure was performed.
To provide further clarification on the
overnight stay definition, we are
proposing to use the 11:59 p.m.
threshold as the standard for
determining a patient’s status when
receiving services in an ASC facility. In
the Medicare cost reporting manual
(Provider Reimbursement Manual, Part
1, Section 2205 (Medicare Patient Days,
page 22–16)), we have defined a
hospital inpatient day as beginning at
midnight and ending 24 hours later.
Consistent with this longstanding
policy, we would codify in regulations
that any patient whose recovery requires
active monitoring by qualified
personnel beyond 11:59 p.m. of the day
on which the surgical procedure was
performed, is a patient who may require
hospitalization or more intensive care.
Accordingly, ASCs that are Medicarecertified may not keep patients beyond
11:59 p.m. of the day on which the
surgical procedure was performed.
The Medicare Hospital Outpatient
Prospective Payment System and CY
2007 Payment Rates proposed and final
rules (71 FR 49506 and 71 FR 67960)
address the denial of payment of an
ASC facility fee for any procedure for
which prevailing medical practice
dictates that the beneficiary will
typically be expected to require active
medical monitoring and care at
midnight following the procedure. We
also note that the patient’s location at
midnight is a generally accepted
standard for determining his or her
status as a hospital inpatient or skilled
nursing facility patient and as such, it
is reasonable to apply the same standard
in the ASC setting.
B. Specific Conditions for Coverage
We are proposing to retain many
current requirements because they still
reflect current practice and are
predictive of ensuring desired outcomes
and preventing harmful outcomes.
The changes we are proposing to the
current CfCs are the result of three main
considerations.
First, we considered the suggestions
put forth in a February 2002 report by
the HHS Office of Inspector General
(OIG) entitled, Quality Oversight of
Ambulatory Surgical Centers; A System
in Neglect [Janet Rehnquist, Inspector
General, OEI–01–00–00450]. The report
provided two recommendations
specifically related to ASC patient
health and safety. It recommended
updating the CfCs to include patient
rights and quality improvement. It also
VerDate Aug<31>2005
19:21 Aug 30, 2007
Jkt 211001
recommended that the CfCs be written
in a manner that takes into
consideration the scope and severity of
the different types of surgical
procedures, thereby establishing varied
sets of requirements to which ASCs
would be accountable.
In response to the suggestions in the
OIG report, we are proposing to replace
the current Evaluation of Quality
requirement with a new QAPI
requirement and are proposing to add a
new Patient Rights requirement.
However, from both a policy perspective
and an operational perspective, we are
unable to propose different sets of ASC
CfCs that are based on the scope of
severity of the procedures offered by an
ASC. Since ASCs are free to host a wide
range of surgical procedures,
enforcement of a variety of sets of
requirements based on the type of
procedures provided would be difficult
to implement, since this would demand
changes in the type and frequency of
State agency oversight. In addition,
ASCs wishing to upgrade their
certification (if the regulations were
approached as a tiered system) would
require recertification and add
additional oversight burden to the State
agencies. This would continue to impact
available resources. However, we would
expect each ASC’s QAPI program to
reflect the scope and severity of the
surgical services they perform.
Second, we received feedback from
the various ASC stakeholders that
attended a 1996 Town Hall meeting
sponsored by CMS. Recommendations
were overwhelmingly directed toward
payment issues, updating CPT codes,
coverage of specific procedures, and
reclassification of the procedure codes.
However, a number of the commenters
did favor incorporating a QAPI program
in place of the existing requirement at
§ 416.43 (Evaluation of quality) since
most ASCs had already implemented a
quality assurance performance
improvement program as the standard of
practice.
Third, this proposed rule is part of a
larger CMS effort to bring about
improvements in the quality of care
furnished to Medicare and Medicaid
beneficiaries through an outcomeoriented approach. The existing ASC
CfCs do not, in any practical manner,
address patient rights or a way to
incorporate a quality assessment
program that will assist ASCs in
managing patient care more effectively.
Accordingly, in light of such concerns,
we would revise the CfCs to include a
QAPI program and patient rights
requirement.
PO 00000
Frm 00004
Fmt 4701
Sfmt 4702
1. Condition for Coverage—Governing
Body and Management (§ 416.41)
The current regulation contains a
condition for Governing Body and
Management. We are proposing new
language in the condition statement
which would require the governing
body to assume direct oversight and
accountability for the QAPI program.
The governing body would be
responsible for ensuring that QAPI
efforts, at a minimum, focus on
identifying areas needing improvement
and that QAPI is implemented in
accordance with § 416.43 of this part.
Specific governing body QAPI
responsibilities are detailed in the
proposed QAPI requirement at § 416.43.
By focusing on QAPI, ASC management
would be expected to be better able to
improve care being furnished to
patients. We are also proposing that the
governing body be responsible for
creating and maintaining a disaster
preparedness plan. In addition, we are
proposing to retain the current
requirement which provides that the
ASC can contract for services with an
outside resource. However, we propose
to incorporate this language into a
separate standard, located at § 416.41(a).
The ASC’s governing body would still
be responsible for the services that are
furnished.
The standard on hospitalization will
remain the same but has been separated
into two subparts for purposes of State
agency survey findings. This would
enable State surveyors to cite an ASC’s
compliance with these requirements
more precisely. All ASCs will still be
required to transfer patients requiring
emergency medical care beyond the
capabilities of the ASC to the nearest
local, Medicare-participating hospital or
a local, non-participating hospital that
meets the requirements for payment for
emergency services under § 482.2 of this
chapter. Moreover, the definition of
local hospital would require the ASC to
consider the most appropriate facility to
which the ASC would transport its
patients in the event of an emergency.
If the closest hospital could not
accommodate the patient population or
the predominant medical emergencies
associated with the types of surgeries
performed by the ASC, a more distant
hospital might also meet the local
definition. Regardless of any business
issues that arise between ASCs and their
local hospital, the ASC would be
required to transfer patients to the
nearest, most appropriate local hospital,
since this would affect patient health.
Any transfers that do not meet the
requirements of proposed § 416.41(b)(1)
and (2) would be determined to be out
E:\FR\FM\31AUP2.SGM
31AUP2
Federal Register / Vol. 72, No. 169 / Friday, August 31, 2007 / Proposed Rules
pwalker on PROD1PC71 with PROPOSALS2
of compliance with Medicare
regulations.
Lastly, we are also proposing the
addition of a disaster preparedness
standard at § 416.41(c). In response to
the problems affecting health care
facilities across much of the Gulf Coast
region in September 2005 as a result of
Hurricane Katrina, we are proposing
this requirement to ensure the health
and safety of patients and staff members
alike. The ASC’s governing Body, as
part of the ASC leadership component,
would be responsible for maintaining a
written disaster preparedness plan that
would provide for the emergency care of
patients in the event of fire, natural
disaster, functional failure of
equipment, or other unexpected events
or circumstances that threaten the
health and/or safety of its patients and
staff members. We recommend ASCs
coordinate the plan with their State and
local agencies, as appropriate. In an
effort to achieve successful outcomes in
a real-life disaster emergency, we are
proposing at § 416.41(c)(3), that ASCs
conduct annual drills for effectiveness.
The ASC would then also be required to
complete a written evaluation of every
disaster drill and immediately
implement any corrections to the plan.
2. Condition for Coverage—Quality
Assessment and Performance
Improvement (§ 416.43)
The existing ‘‘Evaluation of quality’’
requirement found at § 416.43, relies on
a problem-oriented, reactive approach
and primarily focuses on ASC selfassessment and evaluation of the
procedures already performed and
appropriateness of care issues. However,
during the last decade, the health care
industry has moved beyond the
problem-oriented approach of
monitoring quality assurance to an
approach that addresses quality
improvement prospectively through
focused projects designed to reduce
errors and address omissions of care
before patients are adversely affected.
We have already introduced the QAPI
philosophy to the hospital, hospice and
end stage renal disease facility programs
either through a final regulation or a
proposed rule. To raise the performance
expectations for ASCs seeking entrance
into the Medicare program, as well as
the expectations of those ASCs already
participating in Medicare, we are
proposing that each ASC also develop,
implement, and maintain an effective
QAPI program. Our aim is to support
the development of patient-centered,
outcome-oriented efforts that focus on
patient health and safety. An ASC QAPI
program would be designed to stimulate
the ASC to constantly monitor and
VerDate Aug<31>2005
19:21 Aug 30, 2007
Jkt 211001
improve its own performance, and to be
responsive to the needs, desires, and
satisfaction levels of the patients it
serves. With an effective QAPI program
in place, the ASC would be better able
to identify and reinforce the activities it
is doing well, identify activities that are
leading to poor patient outcomes, and
take actions to improve performance.
The ASC would be expected to take
whatever actions are necessary to
implement improvements in its
performance as identified through its
QAPI program. We are also proposing to
change the CfC title from ‘‘Evaluation of
quality’’ to ‘‘Quality assessment and
performance improvement.’’
In proposed § 416.43(a), Program
scope, we are proposing that the ASC’s
QAPI program must include, but not be
limited to, an ongoing program that
demonstrates measurable improvement
in patient health outcomes, and
improves patient safety by using quality
indicators or performance measures
associated with improved health
outcomes and with the identification of
medical errors. Although ASCs may
certainly develop their own QAPI
program, we encourage them to be open
to considering QAPI programs in use by
other health care entities since QAPI
programs in general contain the same
basic elements.
Monitoring care in an ASC can be
challenging since the typical patient
may be seen for only one visit.
Therefore, it is critically important that
an ASC’s QAPI program identify highrisk areas and areas of problematic care
and conduct follow-up analysis in a
timely manner to identify specific areas
in need of improvement. The ASC
would be expected to measure, analyze
and track quality indicators, including
adverse patient events, infection control
and other aspects of performance that
include processes of care and services
furnished in the ASC. Once a problem
is identified, we would expect the ASC
to establish and implement a plan to
correct all deficiencies. We would
expect the ASC to track its improvement
and compliance over time to determine,
in part, if its corrective actions were
effective. Because staff members are in
a unique position to provide the ASC
with structured feedback on its
performance and suggestions on how
performance can be improved, we
would expect the ASC to utilize staff in
conducting its QAPI program. An ASC
that decided to utilize an outside
resource to conduct its QAPI program
would still need to have its staff
involved in the process.
In proposed § 416.43(b), Program data,
we would require the ASC to utilize
quality indicator data to monitor the
PO 00000
Frm 00005
Fmt 4701
Sfmt 4702
50473
effectiveness and safety of services, and
identify opportunities for improving the
ASC’s services. Where an ASC
professional organization has made
QAPI-related programs available to
ASCs, we believe an ASC should
consider exploring the feasibility of
using such applicable programs to meet
its needs. We would encourage ASCs to
use a wide variety of information and
data, in addition to their own findings,
to guide improvement efforts. This
information could include material
available from national accrediting and
other ASC organizations such as the
AAAASF, the AAAHC, The Joint
Commission, and the AOA. Many
organizations offer a variety of quality
improvement-related services such as
benchmarking, quality indicators and
quality assurance instructions. For
example, the AAAHC offers information
on the AAAHC Institute for Quality
Improvement at its Web site, https://
www.aaahc.org. Information made
available by these organizations and
others could provide an opportunity for
an ASC to learn about and be more
involved in clinical quality performance
measurement.
We are not proposing that an ASC
utilize specific quality indicators or
collect specific data. An ASC could
utilize existing resources or incorporate
information from an existing QAPI
program developed by other
organizations, to potentially elicit a
greater degree of insight into how to
improve the quality of its services and
patient satisfaction rather than
developing a totally new program. An
ASC would be free to develop programs
that meet its individual needs and, in
some cases, might benefit from an
internally developed process.
Regardless of what type of quality
improvement program is chosen, we
would require that the governing body
approve the program. Since ASCs are
currently required to ‘‘conduct an
ongoing, comprehensive self-assessment
of the quality of care provided * * *’’
under the current evaluation of quality
measurement requirement at § 416.43,
we do not believe ASCs will experience
a protracted or difficult transition
period.
At proposed § 416.43(c)(1), Program
activities, we propose to require that the
ASC set priorities for its performance
improvement activities that: (1) Focus
on high risk, high volume and problemprone areas; (2) consider the incidence,
prevalence and severity of identified
problems; and (3) give priority to
improvement activities that affect health
outcomes, patient safety and quality of
care. We expect an ASC would take
immediate action to resolve any
E:\FR\FM\31AUP2.SGM
31AUP2
pwalker on PROD1PC71 with PROPOSALS2
50474
Federal Register / Vol. 72, No. 169 / Friday, August 31, 2007 / Proposed Rules
identified problems that directly or
potentially threaten the care and safety
of patients. For example, patients with
minimal support at home, surgery on
patients with concurrent health issues,
and those whose diagnosis and care may
be unique to the ASC, could be the
subject of more intense QAPI activity.
Prioritizing areas of improvement would
be essential for the ASC to gain a
strategic view of its operating
environment and to ensure a consistent
quality of care provided over time.
At § 416.43(c)(2), we are proposing
that the ASC track adverse patient
events, examine their causes, implement
improvements aimed at preventing a
reoccurrence of the adverse events and
ensure that those improvements are
sustained over time. We have not
proposed specific methods that ASCs
would be required to use in
implementing these actions. ASCs
would be free to choose methods that
are compatible with their operations.
ASCs would be expected to view their
staff as partners in the quality
improvement process. As a follow-up
requirement to tracking adverse patient
events, we are proposing at
§ 416.43(c)(3) that ASCs would
implement preventive strategies
throughout the facility targeting any
adverse patient events and ensuring all
staff members are familiar with these
strategies for improvement.
At § 416.43(d), Performance
improvement projects, we are proposing
the number and scope of improvement
projects conducted annually must
reflect the scope and complexity of the
ASC’s services and operations. For
example, we would expect that where
endoscopy services constitute the
majority of an ASC’s services,
performance projects related to
endoscopic procedures, issues, and
follow-up care would be implemented.
The ASC would be expected to fully
document the projects that are being
conducted, and documentation, at the
very least, would be expected to include
the reason(s) for implementing the
project, and a description of the results
of the project. Through meaningful data
collection and analysis of adverse
patient events and outcomes, an ASC
would be able to determine how best to
select projects that coincide with its
existing nature and operations.
We are proposing at § 416.43(e),
Governing body responsibilities, that
the ASC’s governing body would be
responsible and accountable for
ensuring that:
• The ongoing QAPI program is
defined, implemented and maintained;
VerDate Aug<31>2005
19:21 Aug 30, 2007
Jkt 211001
• The program addresses priorities
and that all improvements are evaluated
for effectiveness;
• The QAPI data collection methods,
frequency and details are appropriate;
• Safety expectations are established;
and
• Adequate resources are allocated for
implementing the facility’s QAPI
program.
Any long-term program would require
acceptance and direction from an
organization’s leadership in order to be
successfully implemented, thus the ASC
governing body’s role would be critical
to QAPI success. Once an improvement
plan is developed and implemented, the
ASC must track its progress to
determine its effectiveness. The ASC
governing body is responsible for
assuring that the plan is carried out and
that documentation can support the
effort. If documentation is not available,
selected requirements would be marked
deficient at the time of a State survey.
We would expect the governing body to
be involved in the QAPI process. With
an effective QAPI program in place and
operating properly, the ASC could better
identify and reinforce the activities it is
doing well, identify activities that lead
to poor patient outcomes, and take
actions to improve performance.
3. Condition for Coverage—Laboratory
and Radiologic Services (§ 416.49)
The current CfC Laboratory and
radiologic services, located at § 416.49,
would require laboratory and
radiological services to be provided by
certified facilities, regardless of whether
the ASC performs the services or if the
services are referred out to another
facility.
In § 416.49, we would divide the
current condition into two separate
standards: Laboratory and radiologic
services; in addition, we are proposing
the expansion of the radiologic services
requirement. The laboratory standard
requirements would not change.
The proposed changes to the
radiologic services standard would
parallel the current laboratory standard
by including requirements that the ASC
would be required to meet, if applicable,
when providing services directly or
under arrangement.
The requirement at § 416.49(b)(1) is
part of the current laboratory and
radiologic services condition and the
language would remain unchanged. The
proposed language at § 416.49(b)(2)
would require the ASC to meet the
requirements of the CfCs for portable xray suppliers found at § 486.100 through
§ 486.110 of this chapter if it is
furnishing these services directly. We
have also proposed that radiologic
PO 00000
Frm 00006
Fmt 4701
Sfmt 4702
services furnished under arrangement
would be performed by an entity that
was certified by Medicare as a supplier
of portable x-ray services by meeting the
Medicare CfCs for portable x-ray
services. This change would better
ensure that high quality radiologic
services are available to ASC patients.
4. Condition for Coverage—Patient
Rights (§ 416.50)
This proposed new requirement
would require ASCs to notify patients of
their rights, provide for the exercise of
rights, establish the right of privacy and
safety, and maintain the confidentiality
of clinical records. Although the
number of surgical procedures
performed in ASCs continues to grow
(for example, from 1990 to 2000,2 the
annual volume of procedures performed
by ASCs increased from 1.3 to 4.3
million), the current ASC regulation
does not address patient rights.
In February 2002, the HHS Office of
the Inspector General (OIG) issued a
report, ‘‘Quality Oversight of
Ambulatory Surgical Centers; A System
in Neglect’’ [Janet Rehnquist, Inspector
General, OEI–01–00–00450] which was
based on a 2001 assessment of CMS’s
quality oversight of ASCs. The OIG
recommended that CMS include a
patient rights provision in the CfC for
ASCs. The report specified that a
‘‘patients’ rights CfC’’ is necessary to
address issues such as how ASCs will
respect patient dignity and resolve
patient grievances. In developing the
patient rights requirement we examined
the current requirements for end stage
renal disease facilities and hospitals.
The addition of a patient rights
provision would be consistent with the
philosophy of assuring patient
participation in his or her care. A
similar provision has been included in
other recently issued rules (for example,
Hospital Conditions of Participation:
Requirements for Approval and ReApproval of Transplant Centers to
Perform Organ Transplants (72 FR
15198, March 30, 2007)).
The proposed standard at § 416.50(a),
Notice of rights, would require the ASC
to provide the patient or representative
with verbal and written notice of the
patient’s rights in a language and
manner the patient understands prior to
furnishing care to the patient. The ASC
would also be responsible for posting
written notice of the patient rights in a
place or places within the ASC where
they are likely to be noticed by patients
2 Department of Health and Human Services
Office of Inspector General Quality Oversight of
Ambulatory Surgical Centers, The Role of
Certification and Accreditation, Supplemental
Report 1, February 2002, OEI–01–00–00451.
E:\FR\FM\31AUP2.SGM
31AUP2
pwalker on PROD1PC71 with PROPOSALS2
Federal Register / Vol. 72, No. 169 / Friday, August 31, 2007 / Proposed Rules
waiting for treatment. In addition, the
notice of patient’s rights must include
the name, address and telephone
number for a representative in the State
agency to whom patients can report
complaints about ASCs, and the CMS
Web site for the Medicare Beneficiary
Ombudsman (https://www.cms.hhs.gov/
center/ombudsman.asp.). (Section 923
of the Medicare Prescription Drug,
Improvement and Modernization Act of
2003 (Pub. L. 108–173) (MMA),
mandated the creation of the Medicare
Beneficiary Ombudsman at section
1808(c) of the Act, to ensure that
Medicare beneficiaries receive the
information and help they need to
understand their Medicare options and
to apply their rights and protections. A
Medicare Beneficiary Ombudsman
Open Door Forum (ODF) has been
established to provide an opportunity
for beneficiaries, their caregivers and
advocates to publicly interact with the
Medicare Beneficiary Ombudsman to
discuss issues and concerns regarding
ways to improve the systems and
processes within the Medicare program.
The ASC would also be responsible
for meaningfully disclosing, if
applicable, physician financial interests
or ownership in the ASC facility in
accordance with 42 CFR part 420
(Program Integrity). The ASC must
disclose the information in writing and
furnish it to the patient prior to the first
visit.
The disclosure of financial
information should be such that patients
and their representatives are able to
clearly understand if the physician(s)
who will be performing a procedure has
a financial relationship with the ASC. It
is incumbent on the ASC to be able to
provide information that is not only
technically correct, but which is also
easily understood by persons not
familiar with financial statements, legal
documents or technical language. The
ASC should be aware of the age and the
cognitive abilities of its patients and
recognize that older patients may be
confused when presented with a
document that they cannot readily
understand at first glance.
In § 416.50(a)(2), Advance directives,
the ASC would also be responsible for
providing the patient or representative
with verbal and written information
concerning its policies on advance
directives, including a description of
applicable State law and, if requested,
official State advance directive forms. In
addition, the ASC would be required to
inform the patient or representative of
the patient’s right to make informed
decisions regarding their care, and to
document in a prominent part of the
patient’s current medical record,
VerDate Aug<31>2005
19:21 Aug 30, 2007
Jkt 211001
whether or not the individual has
executed an advance directive.
We believe that ASCs should be given
flexibility to meet this requirement
within the context of their unique
patient populations. Differences exist
among ASCs and, therefore, ASCs
should be allowed to determine the
process they would use to comply with
this proposed requirement. As a result,
we are not establishing specific
guidelines for implementation. We also
believe that the ASC should be aware
that questions may arise when
informing patients of their rights; and
therefore, they should provide ample
time for answering questions.
If the patient is unable to effectively
communicate in English, the ASC could
have the family members assist in
providing an explanation of rights. If a
family member is not available, an ASC
could make arrangements to furnish
translation services to ensure that
patients understand their rights. We
would expect that advance patient
scheduling would enable the ASC to
secure the translation services that
might be necessary. If the ASC is not
able to furnish translation services and
believes that neither the patient nor his
or her representative will understand
the explanation of rights, the ASC
would be required to reschedule the
procedure or request assistance from the
parties in securing translation services.
ASCs would have flexibility in
determining how best to inform patients
of their rights. We would also require
that a written explanation of patient
rights would be made available to the
patient in a language the patient could
understand.
Most Medicare facilities, including
hospitals, critical access hospitals,
skilled nursing facilities, nursing
facilities, home health agencies, and
hospices are required to maintain
written policies and procedures that
meet the requirements for advance
directives for all adult individuals
receiving medical care. In § 489.100, an
advance directive is defined as a written
instruction, such as a living will or
durable power of attorney for health
care, that is recognized under State law,
whether statutorily or by the courts of
the State, and relates to the provision of
health care when the individual is
incapacitated.
The current ASC regulation does not
contain an advance directive provision.
This is because Medicare suppliers of
services, of which an ASC is one type,
are not currently required to maintain
written policies and procedures
concerning advance directives.
However, because ASCs are performing
an increasing number of surgical
PO 00000
Frm 00007
Fmt 4701
Sfmt 4702
50475
procedures on Medicare beneficiaries,
many of which are invasive and require
general anesthesia, we are proposing
that advance directives be made
available in an ASC.
We are also proposing a requirement
entitled ‘‘Submission and investigation
of grievances’’ at § 416.50(a)(3). This
requirement would respond directly to
the OIG report referenced earlier
regarding management of patient
grievances and any alleged violations
against patients.
Grievance procedures are already in
effect for numerous health care
providers including ASCs. Similar to
other internal procedures (for example,
admission and discharge procedures,
infection control procedures and others
that are common to health care entities)
the development and implementation of
grievance procedures vary. Therefore,
we have determined that it would be
better to allow ASC to establish the
specifics of a grievance system that may
match its current one or needs rather
than requiring that every ASC conform
to a single grievance system.
We are proposing that the ASC would
establish clearly explained procedures
for documenting the existence,
submission, investigation, and
disposition of grievances presented to
the ASC (either written or verbal) made
by the patient or the patient’s
representative. ASCs would document
all alleged violations related to and
including, but not limited to,
mistreatment, neglect, verbal, mental,
sexual or physical abuse. If other
allegations of mistreatment arise, such
as theft of personal property, the ASC
would document this allegation, as well.
The ASC would immediately report
these allegations to a person in authority
in the ASC, the State, and local bodies
having jurisdiction, and the State survey
agency if warranted, to the extent that
such reports are consistent with the
Health Insurance Portability and
Accountability Act of 1996 (Pub. L.
104–191) (HIPAA) and privacy
provisions.
We are proposing that the grievance
process specify time frames for review
and response to the grievance. We are
also proposing the ASC would be
required to investigate, document, and
respond to all grievances made by a
patient or the patient’s representative
regarding treatment or care that is (or
fails to be) furnished.
We are proposing that certain
information be captured when
documenting and responding to
grievances. Proposed documentation
should include such information as how
the grievance was addressed, the steps
taken during the investigation; written
E:\FR\FM\31AUP2.SGM
31AUP2
pwalker on PROD1PC71 with PROPOSALS2
50476
Federal Register / Vol. 72, No. 169 / Friday, August 31, 2007 / Proposed Rules
notice to the patient or representative of
the ASC’s decision (containing the name
of an ASC contact person); the results of
the grievance process; and the date the
grievance process was completed
consistent with HIPAA and privacy
requirements. ASCs could use different
approaches to effectively meet this CfC.
We would set forth the general elements
that should be common to grievance
processes across all ASCs, but we are
not explicitly delineating strategies and
policies that ASCs are required to use to
comply with the requirement. Also, we
would leave the degree of
documentation to the discretion of the
ASC.
The OIG Report specifies the growing
need for a grievance process which
would ensure that ASCs provide quality
care. It also specifies that the process
should provide Medicare consumers
with a forum to have their grievances
about ASCs documented and
investigated by State agencies and
accreditors. The process should also
identify poor or even dangerous ASCs
for intervention and follow-up.
Consistent with the recommendations in
the OIG’s report, we are proposing a
new standard, ‘‘Exercise of rights and
respect for property and person,’’ at
§ 416.50(b) which would specify that
every patient would have the right to:
(1) Exercise his or her rights without
being subjected to discrimination or
reprisal; (2) voice grievances regarding
treatment or care that is (or fails to be)
furnished; and (3) be fully informed
about a treatment or procedure and the
expected outcome before it is
performed.
In addition, if the patient is
determined to be incompetent under
State law by a court of proper
jurisdiction, the person appointed under
State law could act on the patient’s
behalf. If a State court has not adjudged
the patient incompetent, any legal
representative designated by the patient
in accordance with State law could
exercise the patient’s rights on his or her
behalf to the extent allowed by State
law. The ASC would retain flexibility in
developing the policies that would
support these rights. Although, we are
not proposing a specific method stating
how the ASC would implement
§ 416.50(b), we expect that an ASC
would educate its staff on the
importance of patients’ full exercise of
their rights and record and maintain
complete and full documentation with
respect to allegations concerning
violation of these rights.
We would propose at § 416.50(c),
Privacy and safety, that patients have
the right to personal privacy and safety,
to receive care in a safe setting, and to
VerDate Aug<31>2005
19:21 Aug 30, 2007
Jkt 211001
be free from all forms of abuse or
harassment. For example, ASCs would
be required to provide a private space in
which patients could disrobe and wait
until the surgical procedure begins
because we believe it is inappropriate
for patients to be required to sit in a
public waiting area while in a hospital
gown with other fully clothed or
similarly gowned patients or be in a
common patient area without the
benefit of partitions. This right would
also allow patients, for example, to
identify and report dangerous or unsafe
conditions, harassment or abusive
behaviors within the ASC that the
patient believes could negatively impact
the services received at the ASC. We
believe this requirement would act as an
additional safeguard to patient health
and safety.
The proposed ‘‘Confidentiality of
clinical records standard’’ at § 416.50(d)
is designed to safeguard patients against
unauthorized use of their clinical
record. We would assure that the
patient’s right to confidentiality
consistent with HIPAA standards and
that access to or release of patient
information and clinical records is
permitted only with written consent of
the patient or representative or as
authorized by law. We are proposing to
add this requirement because patients
have the right to communicate with
health care providers in confidence and
to have the confidentiality of their
health care information protected. In
addition, all ASCs would be required to
comply with the HIPAA health
information privacy rule at 45 CFR parts
160 and 164.
5. Condition for Coverage—Infection
Control (§ 416.51)
There is currently a requirement for
Infection control. The current
requirements on infection control are
incorporated within the Physical
environment standard of the
Environment Condition for coverage
(§ 416.44). Current requirements include
the establishment of a program for
identifying and preventing infections,
maintaining a sanitary environment,
and reporting the results to appropriate
authorities.
We propose to establish a separate
condition for infection control since
control of infection is critically
important to overall patient and staff
health and safety.
We believe that surgery in an ASC
must not entail a greater risk of infection
to the patient than surgery in an
inpatient setting. Medicare approved
surgical procedures are performed in a
variety of settings and we believe that
an effective infection control program
PO 00000
Frm 00008
Fmt 4701
Sfmt 4702
should be present in all ASCs. One
primary cause of infections is poor
surgical technique and follow-up care.
The Centers for Disease Control and
Prevention (CDC) 1999 Guideline for
Prevention of Surgical Site Infection
[Infection Control and Hospital
Epidemiology, Vol. 20 No. 4], also states
that serious surgical infections can be
explained by the emergence of
antimicrobial-resistant pathogens and
the increased numbers of surgical
patients who are elderly. Furthermore,
the CDC also reports that two million
people are affected by infections that
annually occur in hospitals and not
including those healthcare associated
infections that occur in long-term care
facilities, ambulatory-care facilities and
outpatient settings (CDC. Public health
focus: surveillance, prevention and
control of nosocomial infections
(MMWR 1992; 41: 783–7)). A recent
report on maximizing hand hygiene
compliance and improved outcomes
published in Infection Control Today
reported that healthcare associated
infections subject patients to increased
risk of morbidity and mortality,
increased durations of care and
increased healthcare treatment costs (E.
Fendler and P. Groziak; Maximizing
Hand-Hygiene Compliance to Improve
Outcomes: A New Tool for Infection
Control, Infection Control Today,
November 2001). Furthermore the report
by Fendler and Groziak, according to
CDC estimates, states that implementing
effective infection control programs
prevents one-third of these infections.
The proposed infection control
condition would place accountability on
ASCs to prevent, control, and
investigate infections and
communicable diseases, and take action
that result in improvements for those
problematic areas identified and
monitored as part of the proposed QAPI
program. However, the proposed
infection control condition allows
flexibility for ASCs to determine how to
meet these objectives. This includes the
flexibility to determine how much
training in infection control is necessary
for the ASCs personnel.
The first standard, sanitary
environment, would require the ASC to
provide a sanitary environment by
following acceptable infection control
standards of practice in the ASC setting
to avoid sources and transmission of
infections and communicable diseases.
We have proposed to expand the current
requirement of maintaining a sanitary
environment to include the utilization
of infection control standards of practice
as guidelines in the ASC infection
control program.
E:\FR\FM\31AUP2.SGM
31AUP2
pwalker on PROD1PC71 with PROPOSALS2
Federal Register / Vol. 72, No. 169 / Friday, August 31, 2007 / Proposed Rules
The proposed infection control
program standard would require the
ASC to designate a qualified
professional, such as a registered nurse,
as the infection control officer. The
infection control program would operate
under the direction of that designated
individual who would be accountable
for the investigation and resolution of
infection and communicable disease
incidents. In addition, the infection
control program would be required to
follow an organized plan of action to
identify infection control problems and
implement corrective measures and
preventive mechanisms when
necessary. We considered requiring
ASCs to meet CDC and Occupational
Safety and Health Administration
(OSHA) standards for providing an
environment to avoid infections and
communicable disease. However, such a
requirement would raise questions as to
which CDC or OSHA standards must be
met. Moreover, where dual sets of
professionally recognized standards
exist, we would not wish to restrict ASC
flexibility by mandating compliance
with a particular body of standards.
Therefore, we are not mandating that
ASCs follow any specific set of infection
control guidelines.
However, we would strongly
encourage the ASCs adhere to infection
control guidelines that are published by
the CDC, the Association of
Practitioners in Infection Control (APIC)
and the JCAHO as a reference for the
utilization of infection control standards
of practice.
As stated in the infection control
standard, infection control must be an
integral part of the QAPI program. In
addition, infection control would also
be targeted as a required area to be
monitored in the proposed QAPI
condition. The designated ASC
personnel responsible for the infection
control program would be required to
coordinate with the QAPI program to
maintain and improve outcomes in ASC
infection control.
We would expect that the ASC will
integrate knowledge gained from past
and current experiences to modify
policies, procedures or practice that
would lead to improvements for those
problematic areas identified and
monitored as part of the QAPI program.
We also considered including specific
requirements concerning preoperative
hand/forearm antisepsis between
surgical patient contacts. The CDC
reports that failure to perform
appropriate hand hygiene is considered
the leading cause of healthcare
associated infections and spread of
multi-resistant organisms and has been
recognized as a substantial contributor
VerDate Aug<31>2005
19:21 Aug 30, 2007
Jkt 211001
to outbreaks. (Centers for Disease
Control and Prevention, Guideline For
Hand Hygiene in Health-Care Settings,
October 25, 2002; Vol. 51; No. RR–16).
However, we believe the ASC’s
obligation to protect patients and staff
from facility acquired infections could
be assured if an ASC is required to
follow current infection control
standards of practice. ASCs would be
held accountable for establishing hand
hygiene policies. Adequate policy and
practice of hand hygiene between all
patients that addresses antiseptic agents
used, scrubbing technique, duration of
the scrub, condition of the hands, and
techniques used for drying and gloving
would all fall under the responsibilities
of the ASC to protect its staff and
patients from infection.
In addition, we are not proposing to
include a prescriptive requirement that
mandates a specific method of cleaning
and sterilization of equipment utilized
in ASC procedures. We would require
each ASC to be responsible for creating
and implementing its own policies and
procedures for proper instrument
cleaning and maintenance of the
sterilization equipment to prevent
patient exposure to infectious organisms
by ensuring all equipment is properly
cleaned and sterilized. If an ASC
utilizes equipment that has been
improperly sterilized, a potential exists
to put all of its patients at risk.
With the increasing popularity of
ASCs, adherence to the most basic
elements of infection control, like
simple hand hygiene techniques, are of
paramount importance.
6. Condition for Coverage—Patient
Admission, Assessment and Discharge
(§ 416.52)
This proposed condition continues to
reflect a more patient-centered approach
and underscores our view of essential
steps to improve quality of care and
patient outcomes. The proposed new
condition would augment the current
regulations that require an evaluation of
the patient for anesthesia risk before
surgery and proper recovery from
anesthesia before discharge.
As noted by the former CMS
Administrator, Dr. Mark McClellan,
during his testimony before the Senate
Finance Committee on May 18, 2006,
‘‘Medicare payments to ASCs are
expected to better reflect the resources
required to perform specific surgical
procedures and to be similar to
payments under other payment systems.
In its 2005 Report to Congress, CMS
found that many orthopedic surgical
specialty hospitals were more similar to
ASCs than to acute care hospitals.’’ To
address this problem, CMS is
PO 00000
Frm 00009
Fmt 4701
Sfmt 4702
50477
developing revisions to the payment
rates and also the list of procedures
eligible for payment. The payment
revisions are slated to be in effect by
January 1, 2008, and it is anticipated
there will be many more procedures
performed in ASCs than in the past. We
believe that with the expansion of
procedures being performed in ASCs,
there is a need for a requirement that
addresses thorough patient assessment
and recovery issues.
Older patients generally face greater
risks when using anesthetics during
surgical procedures than do younger
patients. The normal aging process can
extend healing time, increase the
recovery time from medications, and
complications may be more severe
(Merck Manual of Geriatrics, Section 3,
Chapter 27, Anesthesia Considerations).
It is our intent to ensure that accurate
and thorough assessments would be
conducted to assure appropriate and
safe surgery, and that patients would be
able to tolerate a scheduled surgical
procedure.
We are proposing this new condition
as a method to capture specific patient
care requirements in the pre-admission,
pre-surgical, post-surgical and discharge
phases of the ASC surgery process. The
core objectives of this condition would
be to ensure: (1) The patient can tolerate
a surgical experience; (2) the patient’s
anesthesia risk and recovery are
properly evaluated; (3) the patient’s
post-operative recovery is adequately
evaluated; (4) the patient receives
effective discharge planning; and (5) the
patient is successfully discharged from
the ASC.
Under the first proposed standard,
‘‘Admission and pre-surgical
assessment’’, we would propose that
each patient must have a comprehensive
medical history and physical
assessment completed not more than 30
days before the date of scheduled
surgery by a physician (as defined in
section 1861(r) of the Act), or other
qualified practitioner in accordance
with State law and ASC policy. We are
proposing the 30-day time limit to
remain consistent with our hospital
conditions of participation that also
requires a medical history and physical
assessment be completed no more than
30 days before an elective procedure or
admission. In addition, to ensure the
ASC healthcare team would have all
patient information available if needed,
the ASC would be required to place the
medical history and physical
assessment in the patient’s medical
record before the surgical procedure is
started.
The information to be included in the
assessment would be determined by the
E:\FR\FM\31AUP2.SGM
31AUP2
pwalker on PROD1PC71 with PROPOSALS2
50478
Federal Register / Vol. 72, No. 169 / Friday, August 31, 2007 / Proposed Rules
ASC based on accepted standards of
practice and the characteristics, health
risks and needs of the patient. ASCs
would continue to have the flexibility to
define the content and extent of the presurgical assessment; however, we would
propose several items that must be
included. The pre-surgical assessment
entry in the medical record would be
required to include an updated entry
documenting an examination for any
changes in the patient’s condition since
the most recently documented medical
history and physical assessment. In
addition, we believe that ASCs must
provide specific documentation
addressing the patient’s capacity, both
physically and mentally, to undergo the
planned surgery and documentation of
any allergies. As stated in the current
pre-surgical assessment requirement at
§ 416.42(a), a physician is required to
examine the patient immediately before
surgery to evaluate the risk of anesthesia
and of the procedure to be performed.
The proposed additional pre-assessment
items are to be completed by a
physician or other qualified practitioner
in accordance with State law and in
conjunction with the current presurgical requirements. We believe that
this proposed standard would set a clear
expectation for a direct, effective
relationship between the patient
medical history and assessment and the
procedures performed; a relationship
that is essential for achieving desired
healthcare outcomes.
The proposed standard § 416.52(b),
‘‘Post-surgical assessment’’ would
require the ASC to ensure that a
thorough assessment of the patient’s
post-surgical condition is completed,
documented in the medical record and
that any post-surgical needs are
addressed and included in the discharge
notes. We propose to retain the current
standard at § 416.42(a) that requires a
physician to evaluate each patient for
anesthesia recovery before discharge.
The post-surgical assessment must be
performed by a physician or other
qualified practitioner in accordance
with State law. The post-surgical
assessment would assess all body
systems and identify any unforeseen or
unanticipated post-surgical medical
issues. The goal would be to decrease
the amount of post-surgical
complications experienced after
discharge in the home recovery setting.
The last proposed standard,
Discharge, would require the ASC to
provide each patient with written
discharge instructions and ensure that
all patients have the best possible
transition to home and that all postsurgical needs would be met. In
addition, we are proposing that each
VerDate Aug<31>2005
19:21 Aug 30, 2007
Jkt 211001
patient have a discharge order signed by
the physician or the qualified
practitioner who performed the surgery
or procedure unless otherwise specified
by State law. The discharge order must
indicate that the patient has been
evaluated for proper anesthesia and
medical recovery. The requirement of a
signed discharge order would ensure
our beneficiaries are stable and safe to
be discharged. We believe it is
imperative, especially in preparation for
the upcoming changes to the approved
procedures in an ASC setting, that a
physician or the qualified practitioner
who performed the surgery or procedure
be available to provide assistance in the
ASC if needed, until all patients have
been given a signed discharge order by
the aforementioned practitioner. We
believe this would eliminate any
confusion with respect to the level of
care and the ability of the ASC to
respond to a patient emergency before
the patient is discharged. We have not
included language specifically requiring
a physician to be on the premises while
there are patients in the ASC. However,
when the discharge order is signed, the
patient would be expected to be
discharged, that is, physically leave the
ASC facility within a reasonable amount
of time. Fifteen to thirty minutes would
be a reasonable timeframe for the
patient to complete the discharge
process and leave the facility. Although
most patients know how to contact their
physician during nonroutine office
hours, professional standards of practice
dictate the ASC should include
physician coverage information in the
written discharge instructions regarding
emergency care in the event of any
postoperative adverse effects. We
believe adding the three additional
discharge elements would be essential
for our beneficiaries because advanced
age could pose slower healing times,
unforeseen complications, and
depending on the individual, difficulty
with home self-care. The proposed
discharge standard would not be
intended to require lengthy and
burdensome documentation. However,
the intent is to ensure our beneficiaries
receive the appropriate care once the
surgical procedure is completed.
Lastly, early in the ASC regulation
drafting process, we considered creating
a revised list of required emergency
equipment. However, we decided not to
create a new list since the emergency
equipment that is currently stated in
§ 416.44(c) is what we consider to be the
minimum requirement. Advances and
improvements in medical technology
generate improvements in emergency
equipment used by medical
PO 00000
Frm 00010
Fmt 4701
Sfmt 4702
professionals. As a result, a variety of
applicable equipment is available from
which to choose. Technology and
professional judgment should dictate
the kind of emergency equipment a
facility should be using. If another list
of ‘‘current’’ emergency equipment were
to be created it would soon be outdated.
Conversely, not specifying any
emergency equipment would lead to
ambiguity and there is a need to ensure
that a minimum amount of emergency
equipment will be available on-site at
the ASC.
We believe that substitutions for a
specific piece of emergency equipment,
listed in § 489.44(c), could be
appropriate if it performs the same
emergency function for which the
equipment listed in the current
regulation was intended. For example,
in the event a patient experiences
cardiac fibrillation, it is critical that
ASCs provide their medical
professionals with the appropriate
equipment to respond to this kind of
emergency. The use of automatic
external defibrillators (AED) has
recently increased in various settings
and in healthcare facilities. The intent
of the current and proposed regulation
is to make certain that an ASC uses
emergency equipment which is deemed
appropriate. We believe that ASCs
should be required to have available all
forms of emergency equipment listed in
§ 416.44(c), or other equipment which
can meet the intended purpose.
III. Collection of Information
Requirements
Under the Paperwork Reduction Act
of 1995, we are required to provide 60day notice in the Federal Register and
solicit public comment before a
collection of information requirement is
submitted to the Office of Management
and Budget (OMB) for review and
approval. In order to fairly evaluate
whether an information collection
should be approved by OMB, section
3506(c)(2)(A) of the Paperwork
Reduction Act of 1995 requires that we
solicit comment on the following issues:
• The need for the information
collection and its usefulness in carrying
out the proper functions of our agency.
• The accuracy of our estimate of the
information collection burden.
• The quality, utility, and clarity of
the information to be collected.
• Recommendations to minimize the
information collection burden on the
affected public, including automated
collection techniques.
We are soliciting public comment on
each of these issues for the following
sections of this document that contain
information collection requirements:
E:\FR\FM\31AUP2.SGM
31AUP2
Federal Register / Vol. 72, No. 169 / Friday, August 31, 2007 / Proposed Rules
Conditions for Coverage—Governing
Body and Management (§ 416.41)
In summary, this section outlines the
conditions of coverage related to the
governing bodies and management of
ASCs. Ambulatory surgical centers must
have a governing body that assumes full
legal responsibility for determining,
implementing, and monitoring policies
governing the ASC’s total operation.
Section 416.41(b)(3) states that as a
condition of coverage, an ASC must
have a written transfer agreement with
the hospital as referenced in
§ 416.41(b)(1) and § 416.41(b)(2).
The burden associated with this
requirement is the time and effort
involved in the ASC having a written
transfer agreement with the hospital
receiving the transfer. While this
requirement is subject to the Paperwork
Reduction Act of 1995 (PRA), this
requirement is currently approved in
OMB No. 0938–0266, with a current
expiration date of February 29, 2008.
Section 416.41(c)(1) requires that an
ASC maintain a written disaster
preparedness plan that provides for the
emergency care of patients in the event
of fire, natural disaster, functional
failure of equipment, or other
unexplained circumstances that
threaten the health and safety of its
patients. Section 416.41(c)(3) requires
that an ASC complete a written
evaluation of drills conducted to test the
effectiveness of the disaster
preparedness plan.
The burden associated with the
requirements in § 416.41(c)(1) and
§ 416.41(c)(3) is the time and effort
necessary to draft and maintain the
written disaster preparedness plan. In
addition, there is burden associated
with drafting and maintaining the
reports on the effectiveness of the plan.
While these requirements are subject to
the PRA, we believe the burden is
exempt as stated in 5 CFR 1320.3(b)(2),
because the time, effort, and financial
resources necessary to comply with the
requirement would be incurred by
persons in the normal course of their
activities.
pwalker on PROD1PC71 with PROPOSALS2
Conditions for Coverage—Quality
Assessment and Performance
Improvement (§ 416.43)
In summary, this section details the
conditions of coverage for quality
assessment and performance
improvement. Ambulatory surgical
centers, through the governing body and
with the active participation of the
medical staff, must develop, implement
and maintain an ongoing, data-driven
quality assessment and performance
improvement (QAPI) program. This
VerDate Aug<31>2005
19:21 Aug 30, 2007
Jkt 211001
section outlines the standards for the
scope of the QAPI programs, the use of
quality indicator data, the prioritization
of performance improvement program
activities, the complexity of
performance improvement projects, and
the responsibilities of ASC governing
bodies. Specifically, § 416.43(d)(2) states
that an ASC must fully document the
performance improvement projects that
are being conducted. The
documentation at the very least must
include the reason(s) for implementing
the project, and a description of the
results of the project.
The burden associated with this
requirement is the time and effort
involved in documenting the
performance improvement projects.
While this requirement is subject to the
PRA, this requirement is currently
approved in OMB No. 0938–0266, with
a current expiration date of February 29,
2008.
Conditions for Coverage—Patient Rights
(§ 416.50)
This section outlines the requirements
an ASC must meet when informing a
patient of his or her rights, in addition
to the protection and promotion of these
rights. Section 416.50(a)(1) requires that
an ASC provide the patient or the
patient’s representative with verbal and
written notice of the patient’s rights
prior to furnishing care to the patient
and in a language and manner that the
patient or patient’s representative
understands. Section 416.50(a)(1)(i)
requires ASCs to post the written notice
of patient rights in a place or places
within the facility that is likely to be
noticed by patients or their
representatives.
The burden associated with these
requirements is the time and effort
required to inform the patient or the
patient’s representative of the patient’s
rights, and the time and effort associated
with posting the written notice of
patient rights. While these requirements
impose burden, we believe it is exempt
from the PRA as defined in 5 CFR
1320.3(b)(2).
Section 416.50(a)(2)(i) requires ASCs
to provide the patient or representative
with verbal and written information
concerning its policies on advance
directives, including a description of
applicable State law. Section
416.50(a)(2)(iii) requires documentation
in a prominent part of the patient’s
medical record that indicates whether or
not the patient has executed an advance
directive. The burden associated with
these requirements is the time and effort
necessary for disseminating the
information to the patient, both orally
and in writing, and maintaining the
PO 00000
Frm 00011
Fmt 4701
Sfmt 4702
50479
necessary documentation in the medical
record. While these requirements are
subject to the PRA, we believe the
associated burden is exempt from the
PRA as defined in 5 CFR 1320.3(b)(2).
Section 416.50(a)(3) imposes both
recordkeeping and reporting
requirements. Specifically,
§ 416.50(a)(3)(iii) states that an ASC
must fully document all alleged
violations relating, but not limited to,
mistreatment, neglect, verbal, mental,
sexual or physical abuse. In addition, an
ASC must immediately report the
allegations to a person in authority in
the ASC, the State and local bodies
having jurisdiction, and the State survey
agency. In addition, § 416.50(a)(3)(iv)
requires an ASC to document how the
grievance was addressed. The ASC must
also provide the patient with a written
notice of its decision.
The burden associated with these
requirements is the time and effort
involved in documenting the alleged
violations and reporting the alleged
violations to the aforementioned
entities. While this requirement is
subject to the PRA, the burden is
exempt as it meets the requirements set
forth in 5 CFR 1320.3(b)(2).
Conditions for Coverage—Patient
Admission, Assessment, and Discharge
(§ 416.52)
Section 416.52(a) requires each
patient to have a comprehensive
medical history and physical
assessment prior to the scheduled
surgery date. The pre-surgical
assessment must occur upon admission.
Section 416.52(b) requires that an ASC
conduct an evaluation of the patient’s
post-surgical condition. Section
416.52(c) requires ASCs to establish a
discharge planning process that is
applied to all patients. As part of the
process, each patient must have a
physician signed discharge order.
The burden associated with the
aforementioned requirements in
§ 416.52 is the time and effort necessary
to perform the assessments and to
document the information in the
medical record.
While this requirement is subject to
the PRA, the burden is exempt as it
meets the requirements set forth in 5
CFR 1320.3(b)(2).
If you comment on these information
collection and recordkeeping
requirements, please mail copies
directly to the following:
Centers for Medicare & Medicaid
Services, Office of Strategic Operations
and Regulatory Affairs, Regulations
Development Group, Attn.: William N.
Parham, III, [CMS–3887–P], Room C4–
E:\FR\FM\31AUP2.SGM
31AUP2
50480
Federal Register / Vol. 72, No. 169 / Friday, August 31, 2007 / Proposed Rules
26–05, 7500 Security Boulevard,
Baltimore, MD 21244–1850; and
Office of Information and Regulatory
Affairs, Office of Management and
Budget, Room 10235, New Executive
Office Building, Washington, DC 20503,
Attn: Carolyn Lovett, CMS Desk Officer,
[CMS–3887–P]
Carolyn_Lovett@omb.eop.gov. Fax (202)
395–6974.
IV. Response to Comments
Because of the large number of public
comments we normally receive on
Federal Register documents, we are not
able to acknowledge or respond to them
individually. We will consider all
comments we receive by the date and
time specified in the ‘‘DATES’’ section
of this preamble, and, when we proceed
with a subsequent document, we will
respond to the comments in the
preamble to that document.
pwalker on PROD1PC71 with PROPOSALS2
V. Regulatory Impact Analysis
If you choose to comment on issues in
this section, please include the caption
‘‘IMPACT’’ at the beginning of your
comments.
A. Overall Impact
We have examined the impact of this
proposed rule as required by Executive
Order 12866 (September 1993,
Regulatory Planning and Review), the
Regulatory Flexibility Act (RFA)
(September 19, 1980, Pub. L. 96–354),
section 1102(b) of the Social Security
Act, the Unfunded Mandates Reform
Act of 1995 (Pub. L. 104–4) and
Executive Order 13132.
Executive Order 12866 (as amended
by Executive Order 13258, which
merely reassigns responsibility of
duties) directs agencies to assess all
costs and benefits of available regulatory
alternatives and, if regulation is
necessary, to select regulatory
approaches that maximize net benefits
(including potential economic,
environmental, public health and safety
effects, distributive impacts, and
equity). A Regulatory Impact Analysis
(RIA) must be prepared for major rules
with economically significant effects
($100 million or more in any 1 year).
This is not a major rule, since the
overall economic impact for all
proposed new Conditions for coverage
is estimated to be $21 million annually.
The RFA requires agencies to analyze
options for regulatory relief of small
businesses. For purposes of the RFA,
small entities include small businesses,
nonprofit organizations, and small
governmental jurisdictions. Most
hospitals and most other providers and
suppliers are small entities, either by
nonprofit status or by having revenues
VerDate Aug<31>2005
19:21 Aug 30, 2007
Jkt 211001
of $6.5 million to $31.5 million in any
1 year. Individuals and States are not
included in the definition of a small
entity. We estimate there are
approximately 4,600 Medicare
participating ASCs (that includes both
deemed and non-deemed facilities) with
average admissions of approximately
1000 patients per ASC (based on the
number of patients in ASCs in 2005
divided by the number of ASCs in
2005). Most ASCs are considered to be
small entities, either by non-profit status
or by having revenues of $9 million to
$31.5 million in any one year (for
details, see the Small Business
Administration’s regulation that sets
forth size standards for health care
industries at 65 FR 69432, November 17,
2000)). We certify that this rule would
not have a significant impact on a
substantial number of small entities
because the cost of this rule is less than
1 percent of the total ASC Medicare
revenue. According to the CMS 2005
national expenditure data, Medicare
paid approximately $2.2 billion to ASCs
in 2005.
In addition, section 1102(b) of the Act
requires us to prepare a regulatory
impact analysis if a rule may have a
significant impact on the operations of
a substantial number of small rural
hospitals. This analysis must conform to
the provisions of section 603 of the
RFA. For purposes of section 1102(b) of
the Act, we define a small rural hospital
as a hospital that is located outside of
a Metropolitan Statistical Area and has
fewer than 100 beds. This regulation
will not have a significant impact on the
operations of a substantial number of
small rural hospitals since ASCs are
designed to only provide procedures on
an out-patient basis and thus are not
competing with rural hospitals for inpatient procedures. In addition, most
ASCs are located in nonrural areas.
Section 202 of the Unfunded
Mandates Reform Act of 1995 also
requires that agencies assess anticipated
costs and benefits before issuing any
rule whose mandates require spending
in any 1 year of $100 million in 1995
dollars, updated annually for inflation.
That threshold level is currently
approximately $120 million. The
proposed rule will not have an effect on
the expenditures of State, local or tribal
governments, and the impact on the
private sector is estimated to be less
than $120 million.
Executive Order 13132 establishes
certain requirements that an agency
must meet when it issues a proposed
rule (and subsequent final rule) that
imposes substantial direct requirement
costs on State and local governments,
preempts State law, or otherwise has
PO 00000
Frm 00012
Fmt 4701
Sfmt 4702
Federalism implications. This rule has
no Federalism implications and will not
affect State and local governments.
Throughout this document, we have
noted that a portion of ASCs are already
implementing the changes that would
be required if these proposed rules were
made final. For purposes of burden
estimates however, we are unable to
accurately determine the number of
ASCs that are already compliant with
these proposed requirements. Therefore,
we have decided to err on the high cost
side and apply the derived cost
estimates to the total number of ASCs
participating in Medicare. Additionally,
we believe the increased quality
initiatives outlined in the regulation
should have little or no effect on the
benefit cost of ASC services.
B. Anticipated Effects on Ambulatory
Surgical Centers
As described in the preamble, the
proposed regulation presents new
provisions, as well as provisions that are
carried over from the existing ASC
regulations. For purposes of this section,
we have assessed only the impact of the
new provisions. Other provisions have
not been revised; and therefore, do not
present a new burden to ASCs.
Table 1 contains data that is
frequently used in this impact
statement. The salary-related cost data is
referenced from the Salarywizard.com
Web site at https://
hrsalarycenter.salary.com. Some of the
requirements contained in the new
provisions are already standard medical
or business practices. Therefore, these
requirements do not present an
additional burden to ASC providers.
We recognize that in describing what
the effect of this rule would be on ASCs,
suggested burden estimates may not
accurately reflect the experience of all
ASCs. Facilities vary in the complexity
of operations and processes, and
therefore, associated costs may differ.
TABLE 1.—DATA USED THROUGHOUT
THE IMPACT ANALYSIS *
Number of Medicare certified ASCs
nationwide ...................................
Average number of patients per
ASC .............................................
Hourly rate of administrator ............
Hourly rate of registered nurse ......
4,600
1000
$46.00
$39.00
* Hourly salary rates include base salary,
bonuses, Social Security, 401k/403b, disability, healthcare, pension, and time off.
We are proposing revisions to the
current conditions: Governing body and
management; Evaluation of quality; and
Laboratory and radiologic services
conditions. The following new
conditions are being proposed: Patient
E:\FR\FM\31AUP2.SGM
31AUP2
Federal Register / Vol. 72, No. 169 / Friday, August 31, 2007 / Proposed Rules
pwalker on PROD1PC71 with PROPOSALS2
rights, Infection control and Patient
admission, assessment and discharge.
1. Anticipated Effects of the Governing
Body and Management Provision
(§ 416.41)
The proposed rule would expand the
responsibility of the governing body to
include the QAPI program and the
creation and maintenance of a disaster
preparedness plan. The governing
body’s specific responsibilities for QAPI
are detailed in the new QAPI condition
located at § 416.43(e). The assignment of
burden for this requirement can be
found under the description of the QAPI
requirement.
The existing regulations require that
ASCs meet certain safety requirements
under § 416.44, Condition for
coverage—Environment. We are
working to establish emergency
preparedness requirements for all
providers/suppliers in a proposed rule
that is currently under development.
Issues relative to ASC cost and
resources required to formulate and
maintain an effective disaster
preparedness plan will be discussed in
the global regulation on emergency
preparedness. In an effort to ensure
ASCs are equipped to handle
emergencies and disasters, we are
proposing that ASCs develop a plan
specific to disaster preparedness that
would provide for the emergency care of
patients in the event of unexpected
events or circumstances that threaten
their health. The plan would require an
ASC to coordinate with appropriate
State and local agencies and, as
available, seek their advice on plan
development. The plan would also
require an annual review to test its
effectiveness. It would be added as
standard (c) under the Governing body
and management condition.
In addition to annual review, the
proposed rule also requires that the ASC
staff be able to demonstrate, through
annual drills and written evaluations,
the ASCs ability to manage emergencies
that are likely to occur within their
geographic area. It would be added as
standard (c) under the Governing body
and management condition.
We estimate that an administrator,
earning $46.00 per hour, would be
largely responsible for developing the
plan and for managing the yearly drills
and evaluations. We are estimating that
the yearly cost for one ASC to develop
and implement a disaster preparedness
VerDate Aug<31>2005
19:21 Aug 30, 2007
Jkt 211001
plan will be approximately 4 hours at
$46.00 per hour, with a net cost of
$184.00 per ASC. Total cost for all ASCs
would be $846,400.
2. Anticipated Effects of the Quality
Assessment and Performance
Improvement (QAPI) Provision
(§ 416.43)
In section § 416.43, we are revising
the section heading, Evaluation of
quality, to read as Quality assessment
and performance improvement. As part
of the agency’s efforts to establish
regulatory consistency where possible
among providers and suppliers, we have
proposed adding a QAPI program that
requires ASCs to continuously monitor
quality improvement through focused
projects, take efforts to measure
improvements in patient health
outcomes, identify barriers to
improvements, and work to reduce
medical errors. ASCs would also be
expected to measure, analyze and track
quality indicators, including adverse
patient events, infection control, and
other aspects of performance, including
processes of care and services furnished
in the ASC.
Once an area of concern is identified,
the ASC would develop a plan for
improvement designed to address these
concerns. The ASC would determine the
specifics of the plan, assess its
effectiveness, and would continue to
monitor the results learned.
This condition includes five
standards: program scope, program data,
program activities, performance
improvement projects, and governing
body responsibilities.
Many providers are already using
some version of a comprehensive
quality assessment and performance
improvement program which they have
either developed or obtained from other
sources. We estimate that it would take
12 hours for ASCs to develop their own
quality assessment performance
improvement program. We also estimate
that ASCs would spend 18 hours a year
collecting and analyzing the findings. In
addition, we estimate that ASCs would
spend 4 hours a year training their staff
and 18 hours a year implementing
performance improvement activities.
Both the program development and
implementation functions would most
likely be managed by the ASC’s
administrator. Based on an hourly rate
of $46.00, the total cost of the quality
assessment and performance
PO 00000
Frm 00013
Fmt 4701
Sfmt 4702
50481
improvement condition for coverage
would be $2,392 per ASC.
The hourly burden is based on
estimates that are found in the Hospital
Conditions of Participation: Quality
Assessment and Performance
Improvement final rule (68 FR 3435,
January 24, 2003). We estimated that a
hospital would spend 80 hours
collecting and analyzing information on
12 identified measures. According to
our 2002 statistics, 5,985 hospitals
discharged 11.8 million patients in
2000. This means that the statistically
average hospital discharged
approximately 2,000 patients that year.
Collecting and analyzing data for 2,000
patients, we estimate that the
implementation burden would take 80
hours. Based on the estimate, that the
average ASC treats and discharges 1000
patients per year, we reduced the
burden for ASCs to 40 hours. ASCs
would be required to collect information
in four areas: adverse patient events;
infection control; processes of care; and
services furnished in the ASC.
A new standard, Program scope,
would require that the existing
evaluation activities demonstrate
measurable improvement in patient
health outcomes. The proposed rule
would also require the use of quality
indicator data in the quality assessment
and performance improvement program,
but would not require any specific data
collection or utilization, nor would it
require ASCs to report the collected
data. This would give the ASCs
flexibility and minimize burden.
A proposed new standard, Program
activities, would identify priority areas
that an ASC must consider in its
program. ASCs would be expected to
carry out assessment activities
according to the scope and complexity
of their programs.
The proposed rule would require the
governing body to become involved in
all aspects of the quality assessment
performance improvement program. We
have estimated the burden based on
management by an administrator. There
should be direct and open
communication between the program
manager and the governing body. The
analysis of a variety of reports, program
prioritization, and allocation of
resources are all standard business
practices and therefore, we have not
assigned additional burden to these
functions.
E:\FR\FM\31AUP2.SGM
31AUP2
50482
Federal Register / Vol. 72, No. 169 / Friday, August 31, 2007 / Proposed Rules
TABLE 2.—SUMMARY OF QUALITY ASSESSMENT AND PERFORMANCE IMPROVEMENT BURDEN
Time per ASC
(hours)
Standard
Total time
(hours)
Cost per ASC
Total cost
QAPI development .....................................................................................
QAPI implementation .................................................................................
12
40
55,200
184,000
$552
1,840
$2,539,200
8,464,000
Total annually .....................................................................................
52
239,200
2,392
11,003,200
The various ASC accreditation and
professional health organizations (that
is, The Joint Commission; American
Association for the Accreditation of
Ambulatory Surgical Facilities;
Accreditation Association for
Ambulatory Health Care; and the
American Osteopathic Association)
support advances in patient care in a
number of ways and actively encourage
health care entities to expand and
improve their existing programs. These
organizations are familiar with quality
improvement programs and are likely to
have actual or referral information
available to assist ASCs in setting up
their QAPI programs.
In developing a QAPI program, ASCs
are urged to take advantage of the
variety of information that exists from
the industry. ASCs may also find that
QAPI programs for other entities such as
hospitals, can be adapted to fit certain
needs.
3. Anticipated Effects of the Laboratory
and Radiologic Services Provision
(§ 416.49)
The proposed rule would add a
specification that an ASC must meet the
requirements of the Conditions for
coverage for portable x-ray services
under § 416.100 through § 416.110 if it
is furnishing these services directly. In
addition, there is a new requirement
that radiologic services furnished under
arrangement must be performed by an
entity that is certified by Medicare as a
supplier of portable x-ray services by
meeting the Conditions for coverage for
portable x-ray services. These additions
reflect standard practice in the industry
and present no additional burden.
pwalker on PROD1PC71 with PROPOSALS2
4. Anticipated Effects of the Patient
Rights Provision (§ 416.50)
The existing regulation does not
contain a condition-level patient rights
requirement. The proposed rule
recognizes that ASC patients are entitled
to certain rights that must be protected
and preserved, and that all patients
must be free to exercise these rights. The
proposed rule details basic information
that ASCs would be required to provide
to patients: Notice of rights, exercise of
patient rights and respect for property
and person, privacy and safety, and
VerDate Aug<31>2005
19:21 Aug 30, 2007
Jkt 211001
confidentiality of clinical records. This
condition also includes a requirement
for Advance Directives, as specified at
subpart I of part 489, and a requirement
for the submission and investigation of
grievances.
We have identified potential burden
in the following areas.
a. Effects of the Notice of Rights—Verbal
and Written Notice Provision
An ASC would be required to provide
patients or their representatives with
verbal and written notice of the rights
and responsibilities of the patient prior
to furnishing care to the patient.
Generally, the most effective and
efficient manner to furnish a written
notice of rights is to initially develop a
general notice which can be
subsequently distributed as needed. We
expect that an ASC will use this simple
and inexpensive approach in order to
meet this requirement. More than likely,
this message would be written by a
registered nurse or similar professional.
A typical message might be in three
parts: An introduction; the information
section; and a section for follow up
questions and issues. We expect the
effort to develop this one-time message
would not exceed 1 hour at a cost of
$39.00 for each ASC. This would be a
one-time cost for ASCs and would total
$179,400 for all ASCs.
In many cases, notifying patients
verbally of their rights is already being
done and some ASCs may already be
employing interpreters to make certain
that patients who do not understand
English fully understand their rights
and responsibilities. However, for
purposes of this analysis we will
assume that all ASCs need to budget for
this activity. The cost for language
services can range from moderate hourly
amounts to daily, full-time interpreters
at $800 per day. Telephonic services are
more reasonable and more accessible
and can be purchased for $2.00 per
minute. We are not able to determine
the percentage of non-English speaking
patients an ASC would care for in a year
as that depends on a number of
variables including the ASC’s
geographic location. In addition, the
availability of in-person language
services would also vary from location
PO 00000
Frm 00014
Fmt 4701
Sfmt 4702
to location and while it may not be
preferred, in some cases the use of
family members may be necessary.
Given this discussion, we estimate
that 3 percent of an average annual ASC
caseload of 1000 cases might require
interpreter services and 15 minutes of
time would be needed for an interpreter
to provide a general description of the
rights to which the patient is entitled.
We base this estimate on the fact that
both Spanish and French are commonly
spoken in some parts of the country.
(Other than English, Spanish is the
language most commonly spoken in 42
States.) We expect that friends and
relatives of patients speaking these
languages would be available to assist in
understanding issues related to his or
her scheduled procedure. Therefore, the
need for an ASC to hire an interpreter
in these cases would be infrequent. The
ASC may have to take steps to arrange
for interpreter services for some patients
when other options are not available.
• Telephone interpreter services at
$2.00/minute x 15 minutes = $30.00 per
patient. The cost for telephone
interpreter services is, for example,
dependent upon the language, the
consumed time, or frequency. Costs
range from $75.00 an hour to $160.00 or
more an hour. The figure of $2.00 per
minute is an estimated average cost.
• 3 percent × 1000 patient caseload =
30 patients per year per ASC requiring
interpreter services.
• $30.00 × 30 = $900 per ASC
• $900 × 4600 ASCs = $4,140,000
estimated cost total for all ASCs
b. Effects of the Advance Directives
Provision
Each ASC would be required to
establish an advance directive policy,
and provide the patient or
representative with verbal and written
information concerning its policies on
advance directives, including a
description of applicable State laws and,
if requested, official State advance
directive forms. Each ASC would also
be required to explain these policies to
their patients, document whether an
individual has executed an advance
directive, and educate staff on the
importance of advance directives. We
expect that many ASCs already
E:\FR\FM\31AUP2.SGM
31AUP2
Federal Register / Vol. 72, No. 169 / Friday, August 31, 2007 / Proposed Rules
pwalker on PROD1PC71 with PROPOSALS2
communicate information about
advance directives to their patients and
thus, have already formulated some type
of advance directives policy. We
estimate that the development of an
advance directives document utilizing
generic advance directives forms
obtained from existing Web sites or from
State agency Web sites, by a registered
nurse or equivalent will take 1 hour at
$39.00 per ASC. The estimated cost for
all ASCs is $179,400. We randomly
queried a small sample of State Web
sites and found generic advance
directives forms in English and Spanish
that were posted and available for
downloading. The proposed rule would
also require the ASC to document
advance directive information in the
patient’s medical record, and to educate
staff and patients about advance
directives. We believe that these
functions reflect standard industry
practice, and therefore, would add no
burden. While this requirement is
subject to the PRA, we believe the
burden associated with this requirement
is exempt from the requirements of the
Paperwork Reduction Act of 1995 as
defined in 5 CFR 1320.3(b)(2) because
the time, effort, and financial resources
necessary to comply with the
requirement would be incurred by ASCs
in the normal course of their activities.
necessary to fully document the alleged
violation or complaint and to disclose
the written notice to each patient who
filed a grievance. We estimate that, on
average, it will take each ASC 15
minutes at a cost of $39.00 an hour to
develop and disseminate 10 notices on
an annual basis (2.5 hours per ASC), for
a total ASC burden of 11,500 hours at
a cost $448,500.00.
While this requirement is subject to
the PRA, we believe the burden
associated with this requirement is
exempt from the requirements of the
Paperwork Reduction Act of 1995 as
defined in 5 CFR 1320.3(b)(2) because
the time, effort, and financial resources
necessary to comply with the
requirement would be incurred by ASCs
in the normal course of their activities.
c. Effects of the Submission and
Investigation of Patient Complaints
Provision
We estimate that an ASC may have to
investigate complaints from
approximately 1 percent (10 patients) of
its caseload due to allegations of
mistreatment, and neglect, for example.
We are not aware of an existing
repository of records that accurately
identifies the number and exact nature
of ASC complaints. Therefore, 1 percent
is an estimate.
An investigation could average 1 hour
and would be managed by an
administrator. Ten hours could be spent
by each ASC in this activity.
• 10 hours × $46.00 (administrator s
hourly salary) = $460 estimated cost for
each ASC
• $460 × 4600 ASCs = $2,116,000
estimated cost for all ASCs
In its resolution of the grievance, an
ASC must investigate all allegations,
document how the violation or
grievance was addressed, and provide
the patient with written notice of its
decision containing the name of an ASC
contact person, the steps taken to
investigate the grievance, the results of
the grievance process, and the date the
grievance process was completed.
The burden associated with this
requirement is the time and effort
e. Anticipated Effects of the Privacy and
Safety Provision
The current regulatory language
requires that an ASC provide a safe and
sanitary environment to protect the
health and safety of patients. The
proposed regulation would add the
requirement that the patient has the
right to personal privacy. We are
defining personal privacy in this case as
providing the patient access to an area
of the ASC which is shielded from view
from others to prepare for the procedure
to be performed. This would mean a
place to disrobe, speak with ASC
personnel about issues and concerns
and then get dressed following the
procedure. We believe that if ASCs do
not now have facilities similar to this,
they are in the minority and would be
experiencing criticism and significant
reduction in patients. At the very least,
patients expect and will demand
privacy when disrobing. Consequently,
we do not believe that this proposed
requirement would be a significant
burden to ASCs now operating.
VerDate Aug<31>2005
19:21 Aug 30, 2007
Jkt 211001
d. Anticipated Effects of the Exercise of
Rights and Respect for Property and
Person Provision
Since ASCs began operating under
Medicare in 1982, and during that time
they have had to provide information to
patients about the procedures to be
performed and the expected outcomes.
The proposed rule would require that
ASCs continue this practice. Therefore,
we do not anticipate that ASCs will
incur significant costs associated with
this proposed requirement.
f. Anticipated Effects of the
Confidentiality of Clinical Records
Provision
The current regulation at § 416.47 (a)
requires that an ASC develop a system
for the proper use of patient records.
PO 00000
Frm 00015
Fmt 4701
Sfmt 4702
50483
The proposed change merely provides a
formal clarification of the current
requirement’s approach to how records
are to be used. Specifically, an ASC is
to respect the individual’s right to
maintain some control over his or her
private medical information. The intent
of the current regulation remains the
same. In addition, most health care
facilities recognize the need for privacy
regarding patient medical records and
have already instituted a policy, based
on the HIPAA regulation that provides
for a patient to sign a release before
sensitive information is sent to others.
Under the HIPAA regulation, patients
have rights that protect their health
information. Forty-eight States have
medical privacy laws and Federal
regulations at 45 CFR parts 160 and 164
are applicable to patients’ health
information. Some State laws are
specific in prohibiting unlawful
disclosure of patient information while,
in other States, prohibitions are linked
to laws governing specific medical
entities. At the very least, most health
care facilities are concerned about
possible legal repercussions resulting
from unauthorized use of patient
clinical record information and have
already instituted procedures to address
this issue. Therefore, we do not believe
this proposed rule will impose any
significant additional financial or
resource burdens on ASCs.
5. Anticipated Effects of the Infection
Control Provision (§ 416.51)
We are proposing to elevate the
current infection control requirements,
located at § 416.44(a)(3), to the
condition level. The ASC would be
required to ensure that the infection
control program minimizes infections
and communicable diseases that could
affect both patients and ASC staff. We
are also requiring that a designated
professional in the ASC be responsible
for the program. We estimate the burden
increase to be minimal, except for the
proposed expense to make certain that
the designated professional is familiar
with infection control information.
ASCs are currently required to have a
program that identifies and prevents
infections, maintains a sanitary
environment and reports results to the
appropriate authorities. The proposed
condition requires the ASC to designate
a trained professional to be responsible
for the ASC infection control program.
The ASC can continue to designate the
individual that currently oversees the
infection control program; however, the
ASC must also assure that the person
who is designated has training or
knowledge in infection control.
Registered nurses with experience in
E:\FR\FM\31AUP2.SGM
31AUP2
50484
Federal Register / Vol. 72, No. 169 / Friday, August 31, 2007 / Proposed Rules
infection control could assume this
duty. However, to ensure current
knowledge of infection control
methodologies and techniques, the
designated person would need to engage
in continuing education in infection
control on a frequent or at least an
annual basis. We estimate that an ASC
would spend approximately $500 per
calendar year on infection control
training for the designated individual.
This cost was based on the quantity of
technical information that we believe is
appropriate to be included in an
infection control program. The cost also
includes the time spent by the ASC
infection control officer (the trainee),
the cost for a qualified trainer and the
training materials. We estimate that the
course would run 4 hours. The total
estimated cost for all ASCs would be
$2,300,000.
The proposed infection control
condition also includes the requirement
that the infection control program be
part of the ASC’s QAPI program. We
have not prescribed specific areas to be
monitored or a process that must be
followed to meet the requirement. We
have not assigned any burden to this
requirement because the ASC should
already be evaluating quality activities
and executing an infection control
program. This requirement has been
included as a formal way of ensuring it
is an integral part of the ASCs QAPI
process.
pwalker on PROD1PC71 with PROPOSALS2
6. Anticipated Effects of the Patient
Admission, Assessment and Discharge
Provision (§ 416.52)
The proposed condition reflects a
more patient-centered approach,
improved quality of care, and more
emphasis on patient outcomes.
Specifically, we are proposing this new
condition as a way of capturing specific
patient care requirements in the preadmission, pre-surgical, post-surgical
and discharge phases of the ASC surgery
process.
a. Effects of the Admission and PreSurgical Assessment Provision
We are proposing the completion of a
comprehensive medical history and
physical assessment no more than 30
days before the day of the scheduled
surgery. The comprehensive medical
history most likely will not be
completed at the ASC. Therefore, there
is no ASC burden associated with this
requirement.
We are proposing a pre-surgical
assessment be completed upon
admission to the ASC. The assessment,
which would be placed in the patient’s
medical record, would include a
determination of the patient’s physical
VerDate Aug<31>2005
19:21 Aug 30, 2007
Jkt 211001
and mental ability to undergo the
surgical procedure. Current regulations
at § 416.42(a) require a physician to
examine the patient immediately before
surgery to evaluate the risk of anesthesia
and of the procedure to be performed.
Physicians must determine that
patients, including those at high risk,
are able to undergo the surgery itself
and be able to manage recovery. Presurgical assessments represent a current
standard of practice and do not pose
additional burden.
To ensure the ASC healthcare team
has all patient information available
when needed, the medical history and
physical assessment must be placed in
the patient’s medical record before the
surgical procedure is started. There is
no burden associated with this
requirement.
b. Effects of the Post-Surgical
Assessment Provision
The post-surgical assessment would
require the ASC to ensure that a
thorough assessment of the patient’s
post-surgical condition is completely
documented in the medical record and
that any post-surgical needs are
addressed and included in the discharge
notes. We are also proposing to retain
the current standard at § 416.42(a) that
requires a physician to evaluate each
patient for anesthesia recovery before
discharge. Post-surgical assessments
reflect current ASC standard of practice,
and therefore, do not pose additional
burden.
c. Effects of the Discharge Provision
The discharge Standard requires the
ASC to have a discharge planning
process that assures all patients will
have the best possible transition to
home and that all post-surgical needs
are met for all patients. The ASC would
be required to provide each patient with
a discharge order, signed by a doctor of
medicine or osteopathy or the qualified
practitioner who performed the surgery
or procedure, indicating the patient has
been evaluated for proper anesthesia
and medical recovery and that the
patient is approved for discharge from
the ASC. Requiring the patient to have
a signed discharge order by a doctor of
medicine or osteopathy or the qualified
practitioner who performed the surgery
or procedure is standard practice.
Therefore, we do not believe this is new
burden for ASCs.
C. Alternatives Considered
One alternative was to maintain the
existing CfCs without revisions;
however, we concluded this was not a
reasonable option because our existing
CfCs are problem-focused. Under a
PO 00000
Frm 00016
Fmt 4701
Sfmt 4702
problem-focused approach, the goal has
been to ensure quality through the
enforcement of prescriptive health and
safety standards. This after-the-fact
approach does not generally contribute
to ASC improvement or stimulate broadbased quality of care initiatives.
Revising the existing CfCs would take
advantage of continuing advances in the
health care delivery field. We believe it
is necessary to keep pace with growing
demands for services. In addition, listed
below are other alternatives.
1. Alternatives to the Governing Body
and Management Provision (§ 416.41)
We considered not including the
requirement for the disaster
preparedness plan. However, as
witnessed by the problems affecting
health care facilities across the Gulf
region in September 2005 as a result of
Hurricane Katrina, we have proposed
this requirement to ensure the safety of
patients and staff members alike.
2. Alternatives to the Quality
Assessment and Performance
Improvement (QAPI) Provision
(§ 416.43)
We discussed eliminating any
reference to the use of quality indicator
data, including patient care data.
However, in light of the existing and
proposed hospital, home health and
rural health clinic quality assessment
and performance improvement
requirements, we believe ASCs also
must begin to build a foundation where
quality indicator data can be used to
identify activities that lead to poor
patient outcomes.
3. Alternatives to the Patient Rights
Provision (§ 416.50)
We considered not requiring that an
ASC provide both written and verbal
notice of rights in a language that the
patient understands as this might pose
an insurmountable problem for ASCs.
However, options for furnishing these
rights are available (as noted earlier).
4. Alternatives to the Discharge
Provision (§ 416.52)
We considered requiring the ASC to
have a physician on the premises of the
ASC whenever a patient is in the
facility. However, we decided this might
impose undue burden when there are
circumstances when patients are present
in the ASC facility before and after
procedures that do not warrant the need
for physician coverage. Therefore, we
believe the proposed requirement of a
signed discharge order, by a physician,
that evaluates the patient for proper
anesthesia and medical recovery will
provide more flexibility and continue to
E:\FR\FM\31AUP2.SGM
31AUP2
Federal Register / Vol. 72, No. 169 / Friday, August 31, 2007 / Proposed Rules
ensure proper physician coverage until
the patient has completely recovered
and physically left the ASC facility.
D. Conclusion
We are not preparing analyses for
either the RFA or section 1102(b) of the
Act because we have determined, and
we certify, that this proposed rule
would not have a significant economic
impact on a substantial number of small
entities or a significant impact on the
operations of a substantial number of
small rural hospitals. This is not a major
rule, because the overall impact for all
proposed new conditions is estimated to
be $21 million annually. Moreover, a
detailed assessment of the associated
costs and benefits, as outlined by
section 202 of the Unfunded Mandates
Reform Act, will not be performed since
the impact of this proposed regulation
does not reach the $120 million
threshold. Additionally, the potential
costs associated with implementing the
requirements of this regulation could be
less than anticipated since a portion of
ASCs have already implemented the
changes that would be required if these
proposed rules were made final.
In accordance with the provisions of
Executive Order 12866, this regulation
was reviewed by the Office of
Management and Budget.
List of Subjects in 42 CFR Part 416
Health facilities, Health professions,
Medicare, Reporting and recordkeeping
requirements.
For the reasons set forth in the
preamble, the Centers for Medicare &
Medicaid Services proposes to amend
42 CFR part 416 as follows:
PART 416—AMBULATORY SURGICAL
SERVICES
1. The authority citation for part 416
continues to read as follows:
Authority: Secs. 1102 and 1871 of the
Social Security Act (42 U.S.C. 1302 and
1395hh).
pwalker on PROD1PC71 with PROPOSALS2
Subpart A—General Provisions and
Definitions
2. Section § 416.2 is amended by—
A. Revising the definition of
‘‘Ambulatory surgical center or ASC.’’
B. Adding the definition of
‘‘Overnight stay’’ in alphabetical order.
The revision and addition reads as
follows:
§ 416.2
Definitions.
As used in this part:
Ambulatory surgical center or ASC
means any distinct entity that operates
exclusively for the purpose of providing
surgical services to patients not
VerDate Aug<31>2005
19:21 Aug 30, 2007
Jkt 211001
50485
requiring an overnight stay following
the surgical services, has an agreement
with CMS to participate in Medicare as
an ASC, and meets the conditions set
forth in subparts B and C of this part.
*
*
*
*
*
Overnight stay means the patient’s
recovery requires active monitoring by
qualified medical personnel, regardless
of whether it is provided in the ASC,
beyond 11:59 p.m. of the day on which
the surgical procedure was performed.
(2) The ASC coordinates the plan with
State and local agencies, as appropriate.
(3) The ASC conducts drills, at least
annually, to test the plan’s effectiveness.
The ASC must complete a written
evaluation of each drill and
immediately implement any corrections
to the plan.
4. Section 416.43 is revised to read as
follows:
Subpart C—Specific Conditions for
Coverage
The ASC must develop, implement
and maintain an ongoing, data-driven
quality assessment and performance
improvement (QAPI) program.
(a) Standard: Program scope.
(1) The program must include, but not
be limited to, an ongoing program that
demonstrates measurable improvement
in patient health outcomes, and
improves patient safety by using quality
indicators or performance measures
associated with improved health
outcomes and with the identification
and reduction of medical errors.
(2) The ASC must measure, analyze,
and track quality indicators, including
adverse patient events, infection control
and other aspects of performance that
includes processes of care and services
furnished in the ASC.
(b) Standard: Program data.
(1) The program must incorporate
quality indicator data including patient
care and other relevant data regarding
services furnished in the ASC into its
QAPI program.
(2) The ASC must use the data
collected to—
(i) Monitor the effectiveness and
safety of its services, and quality of its
care.
(ii) Identify opportunities that could
lead to improvements and changes in its
patient care.
(c) Standard: Program activities.
(1) The ASC must set priorities for its
performance improvement activities
that—
(i) Focus on high risk, high volume
and problem-prone areas.
(ii) Consider incidence, prevalence
and severity of problems in those areas.
(iii) Affect health outcomes, patient
safety and quality of care.
(2) Performance improvement
activities must track adverse patient
events, examine their causes, implement
improvements and ensure that
improvements are sustained over time.
(3) The ASC must implement
preventive strategies throughout the
facility targeting adverse patient events
and ensure that all staff are familiar
with these strategies.
(d) Standard: Performance
improvement projects.
3. Section 416.41 is revised to read as
follows.
§ 416.41 Condition for coverage—
Governing body and management.
The ASC must have a governing body
that assumes full legal responsibility for
determining, implementing, and
monitoring policies governing the ASC’s
total operation; has oversight and
accountability for the quality assurance
and performance improvement program;
and ensures that facility policies and
programs are administered so as to
provide quality health care in a safe
environment, and creates and maintains
a disaster preparedness plan.
(a) Standard: Contract services. When
services are provided through a contract
with an outside resource, the ASC must
assure that these services are provided
in a safe and effective manner.
(b) Standard: Hospitalization.
(1) The ASC must have an effective
procedure for the immediate transfer, to
a hospital, of patients requiring
emergency medical care beyond the
capabilities of the ASC.
(2) This hospital must be a local,
Medicare-participating hospital or a
local, nonparticipating hospital that
meets the requirements for payment for
emergency services under § 482.2 of this
chapter.
(3) The ASC must—
(i) Have a written transfer agreement
with a hospital that meets the
requirements of paragraph (b)(2) of this
section; or
(ii) Ensure that all physicians
performing surgery in the ASC have
admitting privileges at a hospital that
meets the requirements of paragraph
(b)(2) of this section.
(c) Standard: Disaster preparedness
plan.
(1) The ASC must maintain a written
disaster preparedness plan that provides
for the emergency care of patients in the
event of fire, natural disaster, functional
failure of equipment, or other
unexpected events or circumstances that
are likely to threaten the health and
safety of its patients.
PO 00000
Frm 00017
Fmt 4701
Sfmt 4702
§ 416.43 Conditions for coverage—Quality
assessment and performance improvement.
E:\FR\FM\31AUP2.SGM
31AUP2
50486
Federal Register / Vol. 72, No. 169 / Friday, August 31, 2007 / Proposed Rules
(1) The number and scope of distinct
improvement projects conducted
annually must reflect the scope and
complexity of the ASC’s services and
operations.
(2) The ASC must document the
projects that are being conducted. The
documentation at a minimum must
include the reason(s) for implementing
the project, and a description of the
project’s results.
(e) Standard: Governing body
responsibilities. The governing body
must ensure that the QAPI—
(1) Program is defined, implemented
and maintained by the ASC.
(2) Program addresses the ASC’s
priorities and that all improvements are
evaluated for effectiveness.
(3) Data collection methods,
frequency and details are appropriate.
(4) Program expectations for safety are
clearly established.
(5) Resources are adequately allocated
for implementing the facility’s program.
5. Section 416.49 is revised to read as
follows:
pwalker on PROD1PC71 with PROPOSALS2
§ 416.49 Condition for coverage—
Laboratory and radiologic services.
(a) Standard: Laboratory. If the ASC
performs laboratory services, it must
meet the requirements of part 493 of this
chapter. If the ASC does not provide its
own laboratory services, it must have
procedures for obtaining routine and
emergency laboratory services from a
certified laboratory in accordance with
part 493 of this chapter. The referral
laboratory must be certified in the
appropriate specialties and
subspecialties of service to perform the
referred tests in accordance with the
requirements of part 493 of this chapter.
(b) Standard: Radiologic services.
(1) The ASC must have procedures for
obtaining radiological services from a
Medicare approved facility to meet the
needs of patients.
(2) When radiologic services are
medically necessary and integral to the
performance of surgical procedures the
ASC must meet the requirements of the
Conditions for Coverage for Portable Xray Services under § 486.100 through
§ 486.110 of this chapter if it is
furnishing these services directly.
Radiologic services furnished under
arrangement must be performed by an
entity that is certified by Medicare as a
supplier of portable x-ray services by
meeting the Conditions for Coverage for
Portable X-ray Services.
6. Add new § 416.50 to read as
follows:
§ 416.50
rights.
Condition for coverage—Patients’
The ASC must inform the patient or
the patient’s representative of the
VerDate Aug<31>2005
19:21 Aug 30, 2007
Jkt 211001
patient’s rights, and must protect and
promote the exercise of such rights.
(a) Standard: Notice of rights.
(1) The ASC must provide the patient
or the patient’s representative with
verbal and written notice of the patient’s
rights prior to furnishing care to the
patient and in a language and manner
that the patient or patient representative
understands. In addition, the ASC
must—
(i) Post the written notice of patient
rights in a place or places within the
ASC likely to be noticed by patients (or
their representative, if applicable)
waiting for treatment. Notice of rights
must include the name, address, and
telephone number for a representative
in the State agency to whom patients
can report complaints about ASCs, as
well as the Web site for the Medicare
Beneficiary Ombudsman.
(ii) Disclose, if applicable, physician
financial interests or ownership in the
ASC facility in accordance with part 420
of this subchapter. Disclosure
information must be in writing and
furnished to the patient prior to the first
visit to the ASC.
(2) Advance directives. The ASC must
comply with the following
requirements:
(i) Provide the patient or
representative with verbal and written
information concerning its policies on
advance directives, including a
description of applicable State law and,
if requested, official State advance
directive forms.
(ii) Inform the patient or
representative of the patient’s right to
make informed decisions regarding their
care.
(iii) Document in a prominent part of
the patient’s current medical record,
whether or not the individual has
executed an advance directive.
(3) Submission and investigation of
grievances.
(i) The ASC must establish clearly
explained procedures for documenting
the existence, submission, investigation
and disposition of a patient’s written or
verbal grievance to the ASC.
(ii) All alleged violations/grievances
relating, but not limited to,
mistreatment, neglect, verbal, mental,
sexual or physical abuse, must be fully
documented.
(iii) All allegations must be
immediately reported to a person in
authority in the ASC, the State and local
bodies having jurisdiction, and the State
survey agency if warranted.
(iv) The grievance process must
specify time frames for review of the
grievance and the provision of a
response.
PO 00000
Frm 00018
Fmt 4701
Sfmt 4702
(v) The ASC, in responding to the
grievance, must investigate all
grievances made by a patient or the
patient’s representative regarding
treatment or care that is (or fails to be)
furnished.
(vi) The ASC must document how the
grievance was addressed, as well as
provide the patient with written notice
of its decision. The decision must
contain the name of an ASC contact
person, the steps taken to investigate the
grievance, the results of the grievance
process, and the date the grievance
process was completed.
(b) Standard: Exercise of rights and
respect for property and person.
(1) The patient has the right to—
(i) Exercise his or her rights without
being subjected to discrimination or
reprisal.
(ii) Voice grievances regarding
treatment or care that is (or fails to be)
furnished.
(iii) Be fully informed about a
treatment or procedure and the expected
outcome before it is performed.
(2) If a patient is adjudged
incompetent under State law by a court
of proper jurisdiction, the rights of the
patient are exercised by the person
appointed under State law to act on the
patient’s behalf.
(3) If a State court has not adjudged
a patient incompetent, any legal
representative designated by the patient
in accordance with State law may
exercise the patient’s rights to the extent
allowed by State law.
(c) Standard: Privacy and safety. The
patient has the right to—
(1) Personal privacy.
(2) Receive care in a safe setting.
(3) Be free from all forms of abuse or
harassment.
(d) Standard: Confidentiality of
clinical records. The patient has the
right to confidentiality of his or her
clinical records maintained by the ASC.
Access to or release of patient
information and clinical records is
permitted only with written consent of
the patient or the patient’s
representative or as authorized by law.
7. Add new § 416.51 to read as
follows:
§ 416.51 Conditions for coverage—
Infection Control.
The Ambulatory Surgical Center
(ASC) must maintain an infection
control program for patients and ASC
staff that seeks to minimize infections
and communicable diseases.
(a) Standard: Sanitary environment.
The ASC must provide a functional and
sanitary environment for the provision
of surgical services by adhering to
professionally acceptable standards of
practice.
E:\FR\FM\31AUP2.SGM
31AUP2
Federal Register / Vol. 72, No. 169 / Friday, August 31, 2007 / Proposed Rules
(b) Standard: Infection control
program. The ASC must maintain an
ongoing program designed to prevent,
control, and investigate infections and
communicable diseases. The program
is—
(1) Under the direction of a
designated and qualified professional
who has training in infection control.
(2) An integral part of the ASC’s
quality assessment and performance
improvement program; and
(3) Responsible for providing a plan of
action for preventing, identifying and
managing infections and communicable
diseases and for immediately
implementing corrective and preventive
measures that result in improvement.
8. Add new § 416.52 to read as
follows:
§ 416.52 Conditions for coverage—Patient
admission, assessment and discharge.
pwalker on PROD1PC71 with PROPOSALS2
The ASC must develop specific
assessments for each patient’s medical
needs with respect to their visit to the
ASC.
(a) Standard: Admission and presurgical assessment.
(1) Not more than 30 days before the
date of the scheduled surgery, each
patient must have a comprehensive
medical history and physical
assessment completed by a physician
VerDate Aug<31>2005
19:21 Aug 30, 2007
Jkt 211001
(as defined in section 1861(r) of the Act)
or other qualified practitioner in
accordance with State law and ASC
policy.
(2) Upon admission, each patient
must have a pre-surgical assessment that
includes, at a minimum, an updated
medical record entry documenting an
examination for any changes in the
patient’s condition since the most
recently documented medical history
and physical assessment. The
assessment must include documentation
to determine the patient’s physical and
mental ability to undergo the surgical
procedure, and any allergies to drugs
and biologicals.
(3) The patient’s medical history and
physical assessment must be placed in
the patient’s medical record before the
surgical procedure is started.
(b) Standard: Post-surgical
assessment.
(1) A thorough assessment of the
patient’s post-surgical condition must
be completed and documented in the
medical record.
(2) Post-surgical needs must be
addressed and included in the discharge
notes.
(c) Standard: Discharge. The ASC
must—
(1) Provide each patient with written
discharge instructions.
PO 00000
Frm 00019
Fmt 4701
Sfmt 4702
50487
(2) Ensure the patient has a safe
transition to home and that the postsurgical needs are met.
(3) Ensure each patient has a
discharge order, signed by a physician
or the qualified practitioner who
performed the surgery or procedure
unless otherwise specified by State law.
The discharge order must indicate that
the patient has been evaluated for
proper anesthesia and medical recovery.
Authority: (Catalog of Federal Domestic
Assistance Program No. 93.778, Medical
Assistance Program).
(Catalog of Federal Domestic Assistance
Program No. 93.773, Medicare—Hospital
Insurance; and Program No. 93.774,
Medicare—Supplementary Medical
Insurance Program)
Dated: January 30, 2007.
Leslie V. Norwalk,
Acting Administrator, Centers for Medicare
& Medicaid Services.
Approved: May 22, 2007.
Michael O. Leavitt,
Secretary.
Editorial Note: This document was
received at the Office of the Federal
Register on August 21, 2007.
[FR Doc. 07–4148 Filed 8–24–07; 4:00 pm]
BILLING CODE 4120–01–P
E:\FR\FM\31AUP2.SGM
31AUP2
Agencies
[Federal Register Volume 72, Number 169 (Friday, August 31, 2007)]
[Proposed Rules]
[Pages 50470-50487]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 07-4148]
[[Page 50469]]
-----------------------------------------------------------------------
Part II
Department of Health and Human Services
-----------------------------------------------------------------------
Centers for Medicare & Medicaid Services
-----------------------------------------------------------------------
42 CFR Part 416
Medicare and Medicaid Programs; Ambulatory Surgical Centers, Conditions
for Coverage; Proposed Rule
Federal Register / Vol. 72, No. 169 / Friday, August 31, 2007 /
Proposed Rules
[[Page 50470]]
-----------------------------------------------------------------------
DEPARTMENT OF HEALTH AND HUMAN SERVICES
Centers for Medicare & Medicaid Services
42 CFR Part 416
[CMS-3887-P]
RIN 0938-AL80
Medicare and Medicaid Programs; Ambulatory Surgical Centers,
Conditions for Coverage
AGENCY: Centers for Medicare & Medicaid Services (CMS), HHS.
ACTION: Proposed rule.
-----------------------------------------------------------------------
SUMMARY: This proposed rule would revise some of the existing
conditions for coverage (CfCs) that ambulatory surgical centers must
meet to participate in the Medicare and Medicaid programs. The proposed
modifications are intended to update the existing CfCs to reflect
current practice and set forth new requirements to promote and protect
patient health and safety.
DATES: To be assured consideration, comments must be received at one of
the addresses provided below, no later than 5 p.m. on October 30, 2007.
ADDRESSES: In commenting, please refer to file code CMS-3887-P. Because
of staff and resource limitations, we cannot accept comments by
facsimile (FAX) transmission.
You may submit comments in one of four ways (no duplicates,
please):
1. Electronically. You may submit electronic comments on specific
issues in this regulation to https://www.cms.hhs.gov/eRulemaking. Click
on the link ``Submit electronic comments on CMS regulations with an
open comment period.'' (Attachments should be in Microsoft Word,
WordPerfect, or Excel; however, we prefer Microsoft Word.)
2. By regular mail. You may mail written comments (one original and
two copies) to the following address ONLY: Centers for Medicare &
Medicaid Services, Department of Health and Human Services, Attention:
CMS-3887-P, P.O. Box 8017, Baltimore, MD 21244-8017.
Please allow sufficient time for mailed comments to be received
before the close of the comment period.
3. By express or overnight mail. You may send written comments (one
original and two copies) to the following address ONLY: Centers for
Medicare & Medicaid Services, Department of Health and Human Services,
Attention: CMS-3887-P, Mail Stop C4-26-05, 7500 Security Boulevard,
Baltimore, MD 21244-1850.
4. By hand or courier. If you prefer, you may deliver (by hand or
courier) your written comments (one original and two copies) before the
close of the comment period to one of the following addresses. If you
intend to deliver your comments to the Baltimore address, please call
telephone number (410) 786-7195 in advance to schedule your arrival
with one of our staff members. Room 445-G, Hubert H. Humphrey Building,
200 Independence Avenue, SW., Washington, DC 20201; or 7500 Security
Boulevard, Baltimore, MD 21244-1850.
(Because access to the interior of the HHH Building is not readily
available to persons without Federal Government identification,
commenters are encouraged to leave their comments in the CMS drop slots
located in the main lobby of the building. A stamp-in clock is
available for persons wishing to retain a proof of filing by stamping
in and retaining an extra copy of the comments being filed.)
Comments mailed to the addresses indicated as appropriate for hand
or courier delivery may be delayed and received after the comment
period.
Submission of comments on paperwork requirements. You may submit
comments on this document's paperwork requirements by mailing your
comments to the addresses provided at the end of the ``Collection of
Information Requirements'' section in this document.
For information on viewing public comments, see the beginning of
the SUPPLEMENTARY INFORMATION section.
FOR FURTHER INFORMATION CONTACT:
Jacqueline Morgan, (410) 786-4282.
Joan A. Brooks, (410) 786-5526.
Steve Miller, (410) 786-6656.
Rachael Weinstein, (410) 786-6775.
SUPPLEMENTARY INFORMATION:
Submitting Comments: We welcome comments from the public on all
issues set forth in this rule to assist us in fully considering issues
and developing policies. You can assist us by referencing the file code
CMS-3887-P and the specific ``issue identifier'' that precedes the
section on which you choose to comment.
Inspection of Public Comments: All comments received before the
close of the comment period are available for viewing by the public,
including any personally identifiable or confidential business
information that is included in a comment. We post all comments
received before the close of the comment period on the following Web
site as soon as possible after they have been received: https://
www.cms.hhs.gov/eRulemaking. Click on the link ``Electronic Comments on
CMS Regulations'' on that Web site to view public comments.
Comments received timely will also be available for public
inspection as they are received, generally beginning approximately 3
weeks after publication of a document, at the headquarters of the
Centers for Medicare & Medicaid Services, 7500 Security Boulevard,
Baltimore, Maryland 21244, Monday through Friday of each week from 8:30
a.m. to 4 p.m. To schedule an appointment to view public comments,
phone 1-800-743-3951.
I. Background
[If you choose to comment on issues in this section, please include
the caption ``BACKGROUND'' at the beginning of your comments.]
As the single largest payer for health care services in the United
States, the Federal Government assumes a critical responsibility for
the quality of care furnished under its programs. Historically, the
Medicare program's quality assurance approach was focused on
identifying health care entities that furnish poor quality care or that
fail to meet minimum Federal standards. Overall, we have found that
this problem-focused approach has had inherent limitations and does not
necessarily translate into better care for patients. Ensuring quality
through the enforcement of prescriptive health and safety standards
alone has resulted in expending many of our resources on working with
marginal providers, rather than stimulating broad-based improvements in
quality of care.
Section 1832(a)(2)(F)(i) of the Social Security Act (the Act)
specifies that an ASC must meet health, safety, and other requirements
specified by the Secretary of Health and Human Services (HHS) (the
Secretary) in regulation if it has an agreement in effect with the
Secretary. Under the agreement, the ASC agrees to accept the standard
overhead amount determined under section 1833(i)(2)(A) of the Act as
full payment for services, and to accept an assignment described in
section 1842(b)(3)(B)(ii) of the Act for payment for all services
furnished by the ASC to enrolled individuals. The Secretary is
responsible for ensuring that the CfCs and their enforcement are
adequate to protect the health and safety of individuals treated by
ASCs.
To implement the CfCs, we determine compliance through State survey
agencies that conduct onsite inspections utilizing these requirements.
ASCs may be deemed to meet Medicare standards if they are certified by
one of the national accrediting organizations whose standards meet or
exceed the
[[Page 50471]]
CfCs. Currently, there are four Medicare approved national
accreditation organizations: The Joint Commission; American Association
for Accreditation of Ambulatory Surgical Facilities (AAAASF);
Accreditation Association for Ambulatory Health Care (AAAHC); and the
American Osteopathic Association (AOA).
The current ASC CfCs were originally published on August 5, 1982
(47 FR 34082), and, for the most part, these regulations have remained
unchanged since that time. From 1990 to 2000, the number of ASCs
participating in the Medicare program has increased at a rate of about
175 facilities a year. The total number of ASCs more than doubled from
1,197 to 2,966 during this ten year period, making ASCs one of the
fastest growing facility types in the Medicare program. The annual
volume of procedures performed on both Medicare and non-Medicare
patients have also tripled. Currently, over 4,600 ASCs participate in
the Medicare program.\1\ This growth is due in part to advances in
medical technology that have produced additional surgical procedures
that can be safely performed outside of a hospital setting and
increased focus on patient health and safety and patient convenience.
This shift has paved the way for increasing numbers of procedures to be
performed in an ASC. We believe that the changes we are proposing will
strengthen and modernize the CfCs to be more aligned with today's ASC
health care industry standards.
---------------------------------------------------------------------------
\1\ Only comprehensive rehabilitation facilities and rural
health clinics have experienced a higher rate of growth. Office of
Evaluations and Inspections (OEI) analysis of Part B Medicare data.
See Office of Inspector General Quality Oversight of Ambulatory
Surgical Centers Supplemental Report 1: The Role of Certification
and Accreditation.
---------------------------------------------------------------------------
In addition, the recent transparency initiative directed by
President Bush requires that more data be made available to all
Americans as part of the Administration's commitment to make health
care more affordable and accessible. In support of this initiative, we
announced in August 2006 the release of Medicare payment information
for 61 procedures performed in ASCs. The new information is available
on our Web site at https://www.cms.hhs.gov/HealthCareConInit/ and will
help patients undergoing surgical procedures select the most
appropriate setting for the delivery of high quality, efficient care.
The information will show ``Commonly Performed Procedures in ASCs,''
and will contain charge and Medicare payment data for ASC facility
costs for a limited number of services administered in States and
counties. The data is broken down at the county, State and national
level. Moreover, the CMS Web site at https://www.cms.hhs.gov/center/
ombudsman.asp is available to the public and ASC patients to get
information about the Medicare and Medicaid programs, prescription drug
coverage, and how to coordinate Medicare benefits with other health
insurance programs. The Web site also includes information about filing
a grievance or complaint.
Section 109 of Division B, Title I of the Tax Relief and Health
Care Act of 2006 (Pub. L. 109-432) (TRHCA), Quality reporting for
hospital outpatient services and ambulatory surgical center services,
requires that the Secretary develop measures that are appropriate to
determine the measurement of quality care (including medication errors)
furnished by ASCs that reflect the consensus among affected parties.
These measures, to the extent feasible and practicable, shall include
measures set forth by one or more national consensus building entities.
The Secretary is authorized to reduce the annual payment update for
failure to report on the chosen quality measures. We expect Medicare
beneficiaries to receive high quality surgical services and for that
reason, we are proposing to include a Quality Assurance Performance
Improvement Requirement (QAPI) as a new condition for coverage (Sec.
416.43). (See section II.B.2 of the preamble of this proposed rule for
a more detailed discussion of the quality assurance improvement
requirement.)
We are soliciting public comments on quality measures appropriate
to ASCs. We are interested in public comments regarding the extent to
which ASCs are currently utilizing quality measures, the data source
for those measures (for example, claims data and chart abstraction),
and the extent to which those data are maintained electronically. We
are also interested in how the measures were developed and why they are
appropriate to measure the care provided to Medicare patients in ASCS.
We have developed a patients' right condition that emphasizes an
ASC's responsibility to respect and promote the rights of each ASC
patient.
II. Provisions of the Proposed Regulation
[If you choose to comment on issues in this section, please include
the caption ``PROVISIONS'' at the beginning of your comments.]
Eliciting quality health care for Federal beneficiaries from CMS-
certified providers and suppliers requires taking advantage of
continuing advances in the health care delivery field. As a result, we
are revising the Medicare ASC requirements to focus on a patient-
centered, outcome-oriented process that promotes patient care foremost,
rather than a prescriptive, inflexible approach that penalizes
providers of substandard care.
The conditions for coverage (CfCs) for ambulatory surgical centers
(ASCs) were originally issued in 1982. Most of the revisions made since
then have been payment related. Since 1982, significant innovations in
ASC patient care delivery and quality assessment practices have
emerged. In an effort to ensure continued quality in the ASC setting,
we are proposing to revise three of the existing conditions and create
three new conditions. The proposed revised conditions are: Governing
body and management; Evaluation of quality (renamed Quality Assessment
and Performance Improvement (QAPI); and Laboratory and radiologic
services. The proposed new conditions are: Patient rights; Infection
control; and Patient admission, assessment and discharge. Our objective
is to achieve a balanced regulatory approach by ensuring that an ASC
furnishes health care that meets essential health and quality
standards, while ensuring that it monitors and improves its own
performance.
To achieve this objective, we are working to revise not only the
ASC requirements but the requirements for other major health care
provider types, such as hospitals, home health agencies and end-stage
renal disease facilities, through separate rules. All of the revised
and new requirements are directed towards improving patient outcomes of
care and satisfaction.
A. Definitions (Sec. 416.2)
Existing Sec. 416.2 sets forth definitions for terms used in the
ASC CfCs. We are proposing to revise the definition of ``Ambulatory
surgical center (ASC).'' Also, we are proposing to add the definition
for ``overnight stay.''
The ASC definition would read as follows:
Ambulatory surgical center or ASC would mean any distinct entity
that operates exclusively for the purpose of providing surgical
services to patients not requiring an overnight stay following the
surgical services, has an agreement with CMS to participate in Medicare
as an ASC, and meets the conditions set forth in subparts B and C of
this part.
The overnight stay definition would read as follows:
Overnight stay, for purposes of the ASC CfCs, would mean the
patient's
[[Page 50472]]
recovery requires active monitoring by qualified medical personnel,
regardless of whether it is provided in the ASC, beyond 11:59 p.m. of
the day on which the surgical procedure was performed.
To provide further clarification on the overnight stay definition,
we are proposing to use the 11:59 p.m. threshold as the standard for
determining a patient's status when receiving services in an ASC
facility. In the Medicare cost reporting manual (Provider Reimbursement
Manual, Part 1, Section 2205 (Medicare Patient Days, page 22-16)), we
have defined a hospital inpatient day as beginning at midnight and
ending 24 hours later. Consistent with this longstanding policy, we
would codify in regulations that any patient whose recovery requires
active monitoring by qualified personnel beyond 11:59 p.m. of the day
on which the surgical procedure was performed, is a patient who may
require hospitalization or more intensive care. Accordingly, ASCs that
are Medicare-certified may not keep patients beyond 11:59 p.m. of the
day on which the surgical procedure was performed.
The Medicare Hospital Outpatient Prospective Payment System and CY
2007 Payment Rates proposed and final rules (71 FR 49506 and 71 FR
67960) address the denial of payment of an ASC facility fee for any
procedure for which prevailing medical practice dictates that the
beneficiary will typically be expected to require active medical
monitoring and care at midnight following the procedure. We also note
that the patient's location at midnight is a generally accepted
standard for determining his or her status as a hospital inpatient or
skilled nursing facility patient and as such, it is reasonable to apply
the same standard in the ASC setting.
B. Specific Conditions for Coverage
We are proposing to retain many current requirements because they
still reflect current practice and are predictive of ensuring desired
outcomes and preventing harmful outcomes.
The changes we are proposing to the current CfCs are the result of
three main considerations.
First, we considered the suggestions put forth in a February 2002
report by the HHS Office of Inspector General (OIG) entitled, Quality
Oversight of Ambulatory Surgical Centers; A System in Neglect [Janet
Rehnquist, Inspector General, OEI-01-00-00450]. The report provided two
recommendations specifically related to ASC patient health and safety.
It recommended updating the CfCs to include patient rights and quality
improvement. It also recommended that the CfCs be written in a manner
that takes into consideration the scope and severity of the different
types of surgical procedures, thereby establishing varied sets of
requirements to which ASCs would be accountable.
In response to the suggestions in the OIG report, we are proposing
to replace the current Evaluation of Quality requirement with a new
QAPI requirement and are proposing to add a new Patient Rights
requirement. However, from both a policy perspective and an operational
perspective, we are unable to propose different sets of ASC CfCs that
are based on the scope of severity of the procedures offered by an ASC.
Since ASCs are free to host a wide range of surgical procedures,
enforcement of a variety of sets of requirements based on the type of
procedures provided would be difficult to implement, since this would
demand changes in the type and frequency of State agency oversight. In
addition, ASCs wishing to upgrade their certification (if the
regulations were approached as a tiered system) would require
recertification and add additional oversight burden to the State
agencies. This would continue to impact available resources. However,
we would expect each ASC's QAPI program to reflect the scope and
severity of the surgical services they perform.
Second, we received feedback from the various ASC stakeholders that
attended a 1996 Town Hall meeting sponsored by CMS. Recommendations
were overwhelmingly directed toward payment issues, updating CPT codes,
coverage of specific procedures, and reclassification of the procedure
codes. However, a number of the commenters did favor incorporating a
QAPI program in place of the existing requirement at Sec. 416.43
(Evaluation of quality) since most ASCs had already implemented a
quality assurance performance improvement program as the standard of
practice.
Third, this proposed rule is part of a larger CMS effort to bring
about improvements in the quality of care furnished to Medicare and
Medicaid beneficiaries through an outcome-oriented approach. The
existing ASC CfCs do not, in any practical manner, address patient
rights or a way to incorporate a quality assessment program that will
assist ASCs in managing patient care more effectively. Accordingly, in
light of such concerns, we would revise the CfCs to include a QAPI
program and patient rights requirement.
1. Condition for Coverage--Governing Body and Management (Sec. 416.41)
The current regulation contains a condition for Governing Body and
Management. We are proposing new language in the condition statement
which would require the governing body to assume direct oversight and
accountability for the QAPI program. The governing body would be
responsible for ensuring that QAPI efforts, at a minimum, focus on
identifying areas needing improvement and that QAPI is implemented in
accordance with Sec. 416.43 of this part. Specific governing body QAPI
responsibilities are detailed in the proposed QAPI requirement at Sec.
416.43. By focusing on QAPI, ASC management would be expected to be
better able to improve care being furnished to patients. We are also
proposing that the governing body be responsible for creating and
maintaining a disaster preparedness plan. In addition, we are proposing
to retain the current requirement which provides that the ASC can
contract for services with an outside resource. However, we propose to
incorporate this language into a separate standard, located at Sec.
416.41(a). The ASC's governing body would still be responsible for the
services that are furnished.
The standard on hospitalization will remain the same but has been
separated into two subparts for purposes of State agency survey
findings. This would enable State surveyors to cite an ASC's compliance
with these requirements more precisely. All ASCs will still be required
to transfer patients requiring emergency medical care beyond the
capabilities of the ASC to the nearest local, Medicare-participating
hospital or a local, non-participating hospital that meets the
requirements for payment for emergency services under Sec. 482.2 of
this chapter. Moreover, the definition of local hospital would require
the ASC to consider the most appropriate facility to which the ASC
would transport its patients in the event of an emergency. If the
closest hospital could not accommodate the patient population or the
predominant medical emergencies associated with the types of surgeries
performed by the ASC, a more distant hospital might also meet the local
definition. Regardless of any business issues that arise between ASCs
and their local hospital, the ASC would be required to transfer
patients to the nearest, most appropriate local hospital, since this
would affect patient health. Any transfers that do not meet the
requirements of proposed Sec. 416.41(b)(1) and (2) would be determined
to be out
[[Page 50473]]
of compliance with Medicare regulations.
Lastly, we are also proposing the addition of a disaster
preparedness standard at Sec. 416.41(c). In response to the problems
affecting health care facilities across much of the Gulf Coast region
in September 2005 as a result of Hurricane Katrina, we are proposing
this requirement to ensure the health and safety of patients and staff
members alike. The ASC's governing Body, as part of the ASC leadership
component, would be responsible for maintaining a written disaster
preparedness plan that would provide for the emergency care of patients
in the event of fire, natural disaster, functional failure of
equipment, or other unexpected events or circumstances that threaten
the health and/or safety of its patients and staff members. We
recommend ASCs coordinate the plan with their State and local agencies,
as appropriate. In an effort to achieve successful outcomes in a real-
life disaster emergency, we are proposing at Sec. 416.41(c)(3), that
ASCs conduct annual drills for effectiveness. The ASC would then also
be required to complete a written evaluation of every disaster drill
and immediately implement any corrections to the plan.
2. Condition for Coverage--Quality Assessment and Performance
Improvement (Sec. 416.43)
The existing ``Evaluation of quality'' requirement found at Sec.
416.43, relies on a problem-oriented, reactive approach and primarily
focuses on ASC self-assessment and evaluation of the procedures already
performed and appropriateness of care issues. However, during the last
decade, the health care industry has moved beyond the problem-oriented
approach of monitoring quality assurance to an approach that addresses
quality improvement prospectively through focused projects designed to
reduce errors and address omissions of care before patients are
adversely affected. We have already introduced the QAPI philosophy to
the hospital, hospice and end stage renal disease facility programs
either through a final regulation or a proposed rule. To raise the
performance expectations for ASCs seeking entrance into the Medicare
program, as well as the expectations of those ASCs already
participating in Medicare, we are proposing that each ASC also develop,
implement, and maintain an effective QAPI program. Our aim is to
support the development of patient-centered, outcome-oriented efforts
that focus on patient health and safety. An ASC QAPI program would be
designed to stimulate the ASC to constantly monitor and improve its own
performance, and to be responsive to the needs, desires, and
satisfaction levels of the patients it serves. With an effective QAPI
program in place, the ASC would be better able to identify and
reinforce the activities it is doing well, identify activities that are
leading to poor patient outcomes, and take actions to improve
performance. The ASC would be expected to take whatever actions are
necessary to implement improvements in its performance as identified
through its QAPI program. We are also proposing to change the CfC title
from ``Evaluation of quality'' to ``Quality assessment and performance
improvement.''
In proposed Sec. 416.43(a), Program scope, we are proposing that
the ASC's QAPI program must include, but not be limited to, an ongoing
program that demonstrates measurable improvement in patient health
outcomes, and improves patient safety by using quality indicators or
performance measures associated with improved health outcomes and with
the identification of medical errors. Although ASCs may certainly
develop their own QAPI program, we encourage them to be open to
considering QAPI programs in use by other health care entities since
QAPI programs in general contain the same basic elements.
Monitoring care in an ASC can be challenging since the typical
patient may be seen for only one visit. Therefore, it is critically
important that an ASC's QAPI program identify high-risk areas and areas
of problematic care and conduct follow-up analysis in a timely manner
to identify specific areas in need of improvement. The ASC would be
expected to measure, analyze and track quality indicators, including
adverse patient events, infection control and other aspects of
performance that include processes of care and services furnished in
the ASC. Once a problem is identified, we would expect the ASC to
establish and implement a plan to correct all deficiencies. We would
expect the ASC to track its improvement and compliance over time to
determine, in part, if its corrective actions were effective. Because
staff members are in a unique position to provide the ASC with
structured feedback on its performance and suggestions on how
performance can be improved, we would expect the ASC to utilize staff
in conducting its QAPI program. An ASC that decided to utilize an
outside resource to conduct its QAPI program would still need to have
its staff involved in the process.
In proposed Sec. 416.43(b), Program data, we would require the ASC
to utilize quality indicator data to monitor the effectiveness and
safety of services, and identify opportunities for improving the ASC's
services. Where an ASC professional organization has made QAPI-related
programs available to ASCs, we believe an ASC should consider exploring
the feasibility of using such applicable programs to meet its needs. We
would encourage ASCs to use a wide variety of information and data, in
addition to their own findings, to guide improvement efforts. This
information could include material available from national accrediting
and other ASC organizations such as the AAAASF, the AAAHC, The Joint
Commission, and the AOA. Many organizations offer a variety of quality
improvement-related services such as benchmarking, quality indicators
and quality assurance instructions. For example, the AAAHC offers
information on the AAAHC Institute for Quality Improvement at its Web
site, https://www.aaahc.org. Information made available by these
organizations and others could provide an opportunity for an ASC to
learn about and be more involved in clinical quality performance
measurement.
We are not proposing that an ASC utilize specific quality
indicators or collect specific data. An ASC could utilize existing
resources or incorporate information from an existing QAPI program
developed by other organizations, to potentially elicit a greater
degree of insight into how to improve the quality of its services and
patient satisfaction rather than developing a totally new program. An
ASC would be free to develop programs that meet its individual needs
and, in some cases, might benefit from an internally developed process.
Regardless of what type of quality improvement program is chosen, we
would require that the governing body approve the program. Since ASCs
are currently required to ``conduct an ongoing, comprehensive self-
assessment of the quality of care provided * * *'' under the current
evaluation of quality measurement requirement at Sec. 416.43, we do
not believe ASCs will experience a protracted or difficult transition
period.
At proposed Sec. 416.43(c)(1), Program activities, we propose to
require that the ASC set priorities for its performance improvement
activities that: (1) Focus on high risk, high volume and problem-prone
areas; (2) consider the incidence, prevalence and severity of
identified problems; and (3) give priority to improvement activities
that affect health outcomes, patient safety and quality of care. We
expect an ASC would take immediate action to resolve any
[[Page 50474]]
identified problems that directly or potentially threaten the care and
safety of patients. For example, patients with minimal support at home,
surgery on patients with concurrent health issues, and those whose
diagnosis and care may be unique to the ASC, could be the subject of
more intense QAPI activity. Prioritizing areas of improvement would be
essential for the ASC to gain a strategic view of its operating
environment and to ensure a consistent quality of care provided over
time.
At Sec. 416.43(c)(2), we are proposing that the ASC track adverse
patient events, examine their causes, implement improvements aimed at
preventing a reoccurrence of the adverse events and ensure that those
improvements are sustained over time. We have not proposed specific
methods that ASCs would be required to use in implementing these
actions. ASCs would be free to choose methods that are compatible with
their operations. ASCs would be expected to view their staff as
partners in the quality improvement process. As a follow-up requirement
to tracking adverse patient events, we are proposing at Sec.
416.43(c)(3) that ASCs would implement preventive strategies throughout
the facility targeting any adverse patient events and ensuring all
staff members are familiar with these strategies for improvement.
At Sec. 416.43(d), Performance improvement projects, we are
proposing the number and scope of improvement projects conducted
annually must reflect the scope and complexity of the ASC's services
and operations. For example, we would expect that where endoscopy
services constitute the majority of an ASC's services, performance
projects related to endoscopic procedures, issues, and follow-up care
would be implemented. The ASC would be expected to fully document the
projects that are being conducted, and documentation, at the very
least, would be expected to include the reason(s) for implementing the
project, and a description of the results of the project. Through
meaningful data collection and analysis of adverse patient events and
outcomes, an ASC would be able to determine how best to select projects
that coincide with its existing nature and operations.
We are proposing at Sec. 416.43(e), Governing body
responsibilities, that the ASC's governing body would be responsible
and accountable for ensuring that:
The ongoing QAPI program is defined, implemented and
maintained;
The program addresses priorities and that all improvements
are evaluated for effectiveness;
The QAPI data collection methods, frequency and details
are appropriate;
Safety expectations are established; and
Adequate resources are allocated for implementing the
facility's QAPI program.
Any long-term program would require acceptance and direction from
an organization's leadership in order to be successfully implemented,
thus the ASC governing body's role would be critical to QAPI success.
Once an improvement plan is developed and implemented, the ASC must
track its progress to determine its effectiveness. The ASC governing
body is responsible for assuring that the plan is carried out and that
documentation can support the effort. If documentation is not
available, selected requirements would be marked deficient at the time
of a State survey. We would expect the governing body to be involved in
the QAPI process. With an effective QAPI program in place and operating
properly, the ASC could better identify and reinforce the activities it
is doing well, identify activities that lead to poor patient outcomes,
and take actions to improve performance.
3. Condition for Coverage--Laboratory and Radiologic Services (Sec.
416.49)
The current CfC Laboratory and radiologic services, located at
Sec. 416.49, would require laboratory and radiological services to be
provided by certified facilities, regardless of whether the ASC
performs the services or if the services are referred out to another
facility.
In Sec. 416.49, we would divide the current condition into two
separate standards: Laboratory and radiologic services; in addition, we
are proposing the expansion of the radiologic services requirement. The
laboratory standard requirements would not change.
The proposed changes to the radiologic services standard would
parallel the current laboratory standard by including requirements that
the ASC would be required to meet, if applicable, when providing
services directly or under arrangement.
The requirement at Sec. 416.49(b)(1) is part of the current
laboratory and radiologic services condition and the language would
remain unchanged. The proposed language at Sec. 416.49(b)(2) would
require the ASC to meet the requirements of the CfCs for portable x-ray
suppliers found at Sec. 486.100 through Sec. 486.110 of this chapter
if it is furnishing these services directly. We have also proposed that
radiologic services furnished under arrangement would be performed by
an entity that was certified by Medicare as a supplier of portable x-
ray services by meeting the Medicare CfCs for portable x-ray services.
This change would better ensure that high quality radiologic services
are available to ASC patients.
4. Condition for Coverage--Patient Rights (Sec. 416.50)
This proposed new requirement would require ASCs to notify patients
of their rights, provide for the exercise of rights, establish the
right of privacy and safety, and maintain the confidentiality of
clinical records. Although the number of surgical procedures performed
in ASCs continues to grow (for example, from 1990 to 2000,\2\ the
annual volume of procedures performed by ASCs increased from 1.3 to 4.3
million), the current ASC regulation does not address patient rights.
---------------------------------------------------------------------------
\2\ Department of Health and Human Services Office of Inspector
General Quality Oversight of Ambulatory Surgical Centers, The Role
of Certification and Accreditation, Supplemental Report 1, February
2002, OEI-01-00-00451.
---------------------------------------------------------------------------
In February 2002, the HHS Office of the Inspector General (OIG)
issued a report, ``Quality Oversight of Ambulatory Surgical Centers; A
System in Neglect'' [Janet Rehnquist, Inspector General, OEI-01-00-
00450] which was based on a 2001 assessment of CMS's quality oversight
of ASCs. The OIG recommended that CMS include a patient rights
provision in the CfC for ASCs. The report specified that a ``patients'
rights CfC'' is necessary to address issues such as how ASCs will
respect patient dignity and resolve patient grievances. In developing
the patient rights requirement we examined the current requirements for
end stage renal disease facilities and hospitals.
The addition of a patient rights provision would be consistent with
the philosophy of assuring patient participation in his or her care. A
similar provision has been included in other recently issued rules (for
example, Hospital Conditions of Participation: Requirements for
Approval and Re-Approval of Transplant Centers to Perform Organ
Transplants (72 FR 15198, March 30, 2007)).
The proposed standard at Sec. 416.50(a), Notice of rights, would
require the ASC to provide the patient or representative with verbal
and written notice of the patient's rights in a language and manner the
patient understands prior to furnishing care to the patient. The ASC
would also be responsible for posting written notice of the patient
rights in a place or places within the ASC where they are likely to be
noticed by patients
[[Page 50475]]
waiting for treatment. In addition, the notice of patient's rights must
include the name, address and telephone number for a representative in
the State agency to whom patients can report complaints about ASCs, and
the CMS Web site for the Medicare Beneficiary Ombudsman (https://
www.cms.hhs.gov/center/ombudsman.asp.). (Section 923 of the Medicare
Prescription Drug, Improvement and Modernization Act of 2003 (Pub. L.
108-173) (MMA), mandated the creation of the Medicare Beneficiary
Ombudsman at section 1808(c) of the Act, to ensure that Medicare
beneficiaries receive the information and help they need to understand
their Medicare options and to apply their rights and protections. A
Medicare Beneficiary Ombudsman Open Door Forum (ODF) has been
established to provide an opportunity for beneficiaries, their
caregivers and advocates to publicly interact with the Medicare
Beneficiary Ombudsman to discuss issues and concerns regarding ways to
improve the systems and processes within the Medicare program.
The ASC would also be responsible for meaningfully disclosing, if
applicable, physician financial interests or ownership in the ASC
facility in accordance with 42 CFR part 420 (Program Integrity). The
ASC must disclose the information in writing and furnish it to the
patient prior to the first visit.
The disclosure of financial information should be such that
patients and their representatives are able to clearly understand if
the physician(s) who will be performing a procedure has a financial
relationship with the ASC. It is incumbent on the ASC to be able to
provide information that is not only technically correct, but which is
also easily understood by persons not familiar with financial
statements, legal documents or technical language. The ASC should be
aware of the age and the cognitive abilities of its patients and
recognize that older patients may be confused when presented with a
document that they cannot readily understand at first glance.
In Sec. 416.50(a)(2), Advance directives, the ASC would also be
responsible for providing the patient or representative with verbal and
written information concerning its policies on advance directives,
including a description of applicable State law and, if requested,
official State advance directive forms. In addition, the ASC would be
required to inform the patient or representative of the patient's right
to make informed decisions regarding their care, and to document in a
prominent part of the patient's current medical record, whether or not
the individual has executed an advance directive.
We believe that ASCs should be given flexibility to meet this
requirement within the context of their unique patient populations.
Differences exist among ASCs and, therefore, ASCs should be allowed to
determine the process they would use to comply with this proposed
requirement. As a result, we are not establishing specific guidelines
for implementation. We also believe that the ASC should be aware that
questions may arise when informing patients of their rights; and
therefore, they should provide ample time for answering questions.
If the patient is unable to effectively communicate in English, the
ASC could have the family members assist in providing an explanation of
rights. If a family member is not available, an ASC could make
arrangements to furnish translation services to ensure that patients
understand their rights. We would expect that advance patient
scheduling would enable the ASC to secure the translation services that
might be necessary. If the ASC is not able to furnish translation
services and believes that neither the patient nor his or her
representative will understand the explanation of rights, the ASC would
be required to reschedule the procedure or request assistance from the
parties in securing translation services. ASCs would have flexibility
in determining how best to inform patients of their rights. We would
also require that a written explanation of patient rights would be made
available to the patient in a language the patient could understand.
Most Medicare facilities, including hospitals, critical access
hospitals, skilled nursing facilities, nursing facilities, home health
agencies, and hospices are required to maintain written policies and
procedures that meet the requirements for advance directives for all
adult individuals receiving medical care. In Sec. 489.100, an advance
directive is defined as a written instruction, such as a living will or
durable power of attorney for health care, that is recognized under
State law, whether statutorily or by the courts of the State, and
relates to the provision of health care when the individual is
incapacitated.
The current ASC regulation does not contain an advance directive
provision. This is because Medicare suppliers of services, of which an
ASC is one type, are not currently required to maintain written
policies and procedures concerning advance directives. However, because
ASCs are performing an increasing number of surgical procedures on
Medicare beneficiaries, many of which are invasive and require general
anesthesia, we are proposing that advance directives be made available
in an ASC.
We are also proposing a requirement entitled ``Submission and
investigation of grievances'' at Sec. 416.50(a)(3). This requirement
would respond directly to the OIG report referenced earlier regarding
management of patient grievances and any alleged violations against
patients.
Grievance procedures are already in effect for numerous health care
providers including ASCs. Similar to other internal procedures (for
example, admission and discharge procedures, infection control
procedures and others that are common to health care entities) the
development and implementation of grievance procedures vary. Therefore,
we have determined that it would be better to allow ASC to establish
the specifics of a grievance system that may match its current one or
needs rather than requiring that every ASC conform to a single
grievance system.
We are proposing that the ASC would establish clearly explained
procedures for documenting the existence, submission, investigation,
and disposition of grievances presented to the ASC (either written or
verbal) made by the patient or the patient's representative. ASCs would
document all alleged violations related to and including, but not
limited to, mistreatment, neglect, verbal, mental, sexual or physical
abuse. If other allegations of mistreatment arise, such as theft of
personal property, the ASC would document this allegation, as well. The
ASC would immediately report these allegations to a person in authority
in the ASC, the State, and local bodies having jurisdiction, and the
State survey agency if warranted, to the extent that such reports are
consistent with the Health Insurance Portability and Accountability Act
of 1996 (Pub. L. 104-191) (HIPAA) and privacy provisions.
We are proposing that the grievance process specify time frames for
review and response to the grievance. We are also proposing the ASC
would be required to investigate, document, and respond to all
grievances made by a patient or the patient's representative regarding
treatment or care that is (or fails to be) furnished.
We are proposing that certain information be captured when
documenting and responding to grievances. Proposed documentation should
include such information as how the grievance was addressed, the steps
taken during the investigation; written
[[Page 50476]]
notice to the patient or representative of the ASC's decision
(containing the name of an ASC contact person); the results of the
grievance process; and the date the grievance process was completed
consistent with HIPAA and privacy requirements. ASCs could use
different approaches to effectively meet this CfC. We would set forth
the general elements that should be common to grievance processes
across all ASCs, but we are not explicitly delineating strategies and
policies that ASCs are required to use to comply with the requirement.
Also, we would leave the degree of documentation to the discretion of
the ASC.
The OIG Report specifies the growing need for a grievance process
which would ensure that ASCs provide quality care. It also specifies
that the process should provide Medicare consumers with a forum to have
their grievances about ASCs documented and investigated by State
agencies and accreditors. The process should also identify poor or even
dangerous ASCs for intervention and follow-up. Consistent with the
recommendations in the OIG's report, we are proposing a new standard,
``Exercise of rights and respect for property and person,'' at Sec.
416.50(b) which would specify that every patient would have the right
to: (1) Exercise his or her rights without being subjected to
discrimination or reprisal; (2) voice grievances regarding treatment or
care that is (or fails to be) furnished; and (3) be fully informed
about a treatment or procedure and the expected outcome before it is
performed.
In addition, if the patient is determined to be incompetent under
State law by a court of proper jurisdiction, the person appointed under
State law could act on the patient's behalf. If a State court has not
adjudged the patient incompetent, any legal representative designated
by the patient in accordance with State law could exercise the
patient's rights on his or her behalf to the extent allowed by State
law. The ASC would retain flexibility in developing the policies that
would support these rights. Although, we are not proposing a specific
method stating how the ASC would implement Sec. 416.50(b), we expect
that an ASC would educate its staff on the importance of patients' full
exercise of their rights and record and maintain complete and full
documentation with respect to allegations concerning violation of these
rights.
We would propose at Sec. 416.50(c), Privacy and safety, that
patients have the right to personal privacy and safety, to receive care
in a safe setting, and to be free from all forms of abuse or
harassment. For example, ASCs would be required to provide a private
space in which patients could disrobe and wait until the surgical
procedure begins because we believe it is inappropriate for patients to
be required to sit in a public waiting area while in a hospital gown
with other fully clothed or similarly gowned patients or be in a common
patient area without the benefit of partitions. This right would also
allow patients, for example, to identify and report dangerous or unsafe
conditions, harassment or abusive behaviors within the ASC that the
patient believes could negatively impact the services received at the
ASC. We believe this requirement would act as an additional safeguard
to patient health and safety.
The proposed ``Confidentiality of clinical records standard'' at
Sec. 416.50(d) is designed to safeguard patients against unauthorized
use of their clinical record. We would assure that the patient's right
to confidentiality consistent with HIPAA standards and that access to
or release of patient information and clinical records is permitted
only with written consent of the patient or representative or as
authorized by law. We are proposing to add this requirement because
patients have the right to communicate with health care providers in
confidence and to have the confidentiality of their health care
information protected. In addition, all ASCs would be required to
comply with the HIPAA health information privacy rule at 45 CFR parts
160 and 164.
5. Condition for Coverage--Infection Control (Sec. 416.51)
There is currently a requirement for Infection control. The current
requirements on infection control are incorporated within the Physical
environment standard of the Environment Condition for coverage (Sec.
416.44). Current requirements include the establishment of a program
for identifying and preventing infections, maintaining a sanitary
environment, and reporting the results to appropriate authorities.
We propose to establish a separate condition for infection control
since control of infection is critically important to overall patient
and staff health and safety.
We believe that surgery in an ASC must not entail a greater risk of
infection to the patient than surgery in an inpatient setting. Medicare
approved surgical procedures are performed in a variety of settings and
we believe that an effective infection control program should be
present in all ASCs. One primary cause of infections is poor surgical
technique and follow-up care. The Centers for Disease Control and
Prevention (CDC) 1999 Guideline for Prevention of Surgical Site
Infection [Infection Control and Hospital Epidemiology, Vol. 20 No. 4],
also states that serious surgical infections can be explained by the
emergence of antimicrobial-resistant pathogens and the increased
numbers of surgical patients who are elderly. Furthermore, the CDC also
reports that two million people are affected by infections that
annually occur in hospitals and not including those healthcare
associated infections that occur in long-term care facilities,
ambulatory-care facilities and outpatient settings (CDC. Public health
focus: surveillance, prevention and control of nosocomial infections
(MMWR 1992; 41: 783-7)). A recent report on maximizing hand hygiene
compliance and improved outcomes published in Infection Control Today
reported that healthcare associated infections subject patients to
increased risk of morbidity and mortality, increased durations of care
and increased healthcare treatment costs (E. Fendler and P. Groziak;
Maximizing Hand-Hygiene Compliance to Improve Outcomes: A New Tool for
Infection Control, Infection Control Today, November 2001). Furthermore
the report by Fendler and Groziak, according to CDC estimates, states
that implementing effective infection control programs prevents one-
third of these infections.
The proposed infection control condition would place accountability
on ASCs to prevent, control, and investigate infections and
communicable diseases, and take action that result in improvements for
those problematic areas identified and monitored as part of the
proposed QAPI program. However, the proposed infection control
condition allows flexibility for ASCs to determine how to meet these
objectives. This includes the flexibility to determine how much
training in infection control is necessary for the ASCs personnel.
The first standard, sanitary environment, would require the ASC to
provide a sanitary environment by following acceptable infection
control standards of practice in the ASC setting to avoid sources and
transmission of infections and communicable diseases. We have proposed
to expand the current requirement of maintaining a sanitary environment
to include the utilization of infection control standards of practice
as guidelines in the ASC infection control program.
[[Page 50477]]
The proposed infection control program standard would require the
ASC to designate a qualified professional, such as a registered nurse,
as the infection control officer. The infection control program would
operate under the direction of that designated individual who would be
accountable for the investigation and resolution of infection and
communicable disease incidents. In addition, the infection control
program would be required to follow an organized plan of action to
identify infection control problems and implement corrective measures
and preventive mechanisms when necessary. We considered requiring ASCs
to meet CDC and Occupational Safety and Health Administration (OSHA)
standards for providing an environment to avoid infections and
communicable disease. However, such a requirement would raise questions
as to which CDC or OSHA standards must be met. Moreover, where dual
sets of professionally recognized standards exist, we would not wish to
restrict ASC flexibility by mandating compliance with a particular body
of standards. Therefore, we are not mandating that ASCs follow any
specific set of infection control guidelines.
However, we would strongly encourage the ASCs adhere to infection
control guidelines that are published by the CDC, the Association of
Practitioners in Infection Control (APIC) and the JCAHO as a reference
for the utilization of infection control standards of practice.
As stated in the infection control standard, infection control must
be an integral part of the QAPI program. In addition, infection control
would also be targeted as a required area to be monitored in the
proposed QAPI condition. The designated ASC personnel responsible for
the infection control program would be required to coordinate with the
QAPI program to maintain and improve outcomes in ASC infection control.
We would expect that the ASC will integrate knowledge gained from
past and current experiences to modify policies, procedures or practice
that would lead to improvements for those problematic areas identified
and monitored as part of the QAPI program.
We also considered including specific requirements concerning
preoperative hand/forearm antisepsis between surgical patient contacts.
The CDC reports that failure to perform appropriate hand hygiene is
considered the leading cause of healthcare associated infections and
spread of multi-resistant organisms and has been recognized as a
substantial contributor to outbreaks. (Centers for Disease Control and
Prevention, Guideline For Hand Hygiene in Health-Care Settings, October
25, 2002; Vol. 51; No. RR-16). However, we believe the ASC's obligation
to protect patients and staff from facility acquired infections could
be assured if an ASC is required to follow current infection control
standards of practice. ASCs would be held accountable for establishing
hand hygiene policies. Adequate policy and practice of hand hygiene
between all patients that addresses antiseptic agents used, scrubbing
technique, duration of the scrub, condition of the hands, and
techniques used for drying and gloving would all fall under the
responsibilities of the ASC to protect its staff and patients from
infection.
In addition, we are not proposing to include a prescriptive
requirement that mandates a specific method of cleaning and
sterilization of equipment utilized in ASC procedures. We would require
each ASC to be responsible for creating and implementing its own
policies and procedures for proper instrument cleaning and maintenance
of the sterilization equipment to prevent patient exposure to
infectious organisms by ensuring all equipment is properly cleaned and
sterilized. If an ASC utilizes equipment that has been improperly
sterilized, a potential exists to put all of its patients at risk.
With the increasing popularity of ASCs, adherence to the most basic
elements of infection control, like simple hand hygiene techniques, are
of paramount importance.
6. Condition for Coverage--Patient Admission, Assessment and Discharge
(Sec. 416.52)
This proposed condition continues to reflect a more patient-
centered approach and underscores our view of essential steps to
improve quality of care and patient outcomes. The proposed new
condition would augment the current regulations that require an
evaluation of the patient for anesthesia risk before surgery and proper
recovery from anesthesia before discharge.
As noted by the former CMS Administrator, Dr. Mark McClellan,
during his testimony before the Senate Finance Committee on May 18,
2006, ``Medicare payments to ASCs are expected to better reflect the
resources required to perform specific surgical procedures and to be
similar to payments under other payment systems. In its 2005 Report to
Congress, CMS found that many orthopedic surgical specialty hospitals
were more similar to ASCs than to acute care hospitals.'' To address
this problem, CMS is developing revisions to the payment rates and also
the list of procedures eligible for payment. The payment revisions are
slated to be in effect by January 1, 2008, and it is anticipated there
will be many more procedures performed in ASCs than in the past. We
believe that with the expansion of procedures being performed in ASCs,
there is a need for a requirement that addresses thorough patient
assessment and recovery issues.
Older patients generally face greater risks when using anesthetics
during surgical procedures than do younger patients. The normal aging
process can extend healing time, increase the recovery time from
medications, and complications may be more severe (Merck Manual of
Geriatrics, Section 3, Chapter 27, Anesthesia Considerations). It is
our intent to ensure that accurate and thorough assessments would be
conducted to assure appropriate and safe surgery, and that patients
would be able to tolerate a scheduled surgical procedure.
We are proposing this new condition as a method to capture specific
patient care requirements in the pre-admission, pre-surgical, post-
surgical and discharge phases of the ASC surgery process. The core
objectives of this condition would be to ensure: (1) The patient can
tolerate a surgical experience; (2) the patient's anesthesia risk and
recovery are properly evaluated; (3) the patient's post-operative
recovery is adequately evaluated; (4) the patient receives effective
discharge planning; and (5) the patient is successfully discharged from
the ASC.
Under the first proposed standard, ``Admission and pre-surgical
assessment'', we would propose that each patient must have a
comprehensive medical history and physical assessment completed not
more than 30 days before the date of scheduled surgery by a physician
(as defined in section 1861(r) of the Act), or other qualified
practitioner in accordance with State law and ASC policy. We are
proposing the 30-day time limit to remain consistent with our hospital
conditions of participation that also requires a medical history and
physical assessment be completed no more than 30 days before an
elective procedure or admission. In addition, to ensure the ASC
healthcare team would have all patient information available if needed,
the ASC would be required to place the medical history and physical
assessment in the patient's medical record before the surgical
procedure is started.
The information to be included in the assessment would be
determined by the
[[Page 50478]]
ASC based on accepted standards of practice and the characteristics,
health risks and needs of the patient. ASCs would continue to have the
flexibility to define the content and extent of the pre-surgical
assessment; however, we would propose several items that must be
included. The pre-surgical assessment entry in the medical record would
be required to include an updated entry documenting an examination for
any changes in the patient's condition since the most recently
documented medical history and physical assessment. In addition, we
believe that ASCs must provide specific documentation addressing the
patient's capacity, both physically and mentally, to undergo the
planned surgery and documentation of any allergies. As stated in the
current pre-surgical assessment requirement at Sec. 416.42(a), a
physician is required to examine the patient immediately before surgery
to evaluate the risk of anesthesia and of the procedure to be
performed. The proposed additional pre-assessment items are to be
completed by a physician or other qualified practitioner in accordance
with State law and in conjunction with the current pre-surgical
requirements. We believe that this proposed standard would set a clear
expectation for a direct, effective relationship between the patient
medical history and assessment and the procedures performed; a
relationship that is essential for achieving desired healthcare
outcomes.
The proposed standard Sec. 416.52(b), ``Post-surgical assessment''
would require the ASC to ensure that a thorough assessment of the
patient's post-surgical condition is completed, documented in the
medical record and that any post-surgical needs are addressed and
included in the discharge notes. We propose to retain the current
standard at Sec. 416.42(a) that requires a physician to evaluate each
patient for anesthesia recovery before discharge. The post-surgical
assessment must be performed by a physician or other qualified
practitioner in accordance with State law. The post-surgical assessment
would assess all body systems and identify any unforeseen or
unanticipated post-surgical medical issues. The goal would be to
decrease the amount of post-surgical complications experienced after
discharge in the home recovery setting.
The last proposed standard, Discharge, would require the ASC to
provide each patient with written discharge instructions and ensure
that all patients have the best possible transition to home and that
all post-surgical needs would be met. In addition, we are proposing
that each patient have a discharge order signed by the physician or the
qualified practitioner who performed the surgery or procedure unless
otherwise specified by State law. The discharge order must indicate
that the patient has been evaluated for proper anesthesia and medical
recovery. The requirement of a signed discharge order would ensure our
beneficiaries are stable and safe to be discharged. We believe it is
imperative, especially in preparation for the upcoming changes to the
approved procedures in an ASC setting, that a physician or the
qualified practitioner who performed the surgery or procedure be
available to provide assistance in the ASC if needed, until all
patients have been given a signed discharge order by the aforementioned
practitioner. We believe this would eliminate any confusion with
respect to the level of care and the ability of the ASC to respond to a
patient emergency before the patient is discharged. We have not
included language specifically requiring a physician to be on the
premises while there are patients in the ASC. However, when the
di