Privacy Act of 1974; Systems of Records, 46042-46045 [E7-16137]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 72, Number 158 (Thursday, August 16, 2007)]
[Notices]
[Pages 46042-46045]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-16137]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[DoD-2007-OS-0087]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Logistics Agency, DOD.

[[Page 46043]]


ACTION: Notice to alter a system of records.

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SUMMARY: The Defense Logistics Agency proposes to alter a system of 
records notice in its existing inventory of records systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
September 17, 2007 unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 
2533, Fort Belvoir, VA 22060-6221.

FOR FURTHER INFORMATION CONTACT: Ms. Jody Sinkler at (703) 767-5045.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency systems of 
records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system reports, as required by 5 U.S.C. 552a(r), of 
the Privacy Act of 1974, as amended, were submitted on August 9, 2007, 
to the House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: August 10, 2007.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S500.40 CAAS

System Name:
    Police Force Records (September 14, 1999, 64 FR 49780).

Changes:
System Identifier:
    Delete ``CAAS'' from entry.

System Name:
    Delete entry and replace with ``DLA Security Force and Staff 
Records.''

System Location:
    Delete entry and replace with ``Public Safety and Security Office, 
Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, 
Suite 3533, Fort Belvoir, VA 22060-6220 and the Public Safety or 
Security Offices of the DLA Field Activities. Addresses may be obtained 
from the System manager.''

Categories of Individuals Covered by the System:
    Delete entry and replace with ``Defense Logistics Agency (DLA) 
security and investigations personnel.''

Categories of Records in the System:
    Delete entry and replace with ``Records contain individual's name, 
Social Security Number (SSN), date of birth, home address, telephone 
number, emergency notification data, driver's license number and 
expiration date, security clearance, weapons qualification, education 
and training data, professional certifications, issuance and receipt of 
property and equipment (uniforms, shields, credentials, weapons, 
ammunition), shift assignments, and related papers.''

Authority for Maintenance of the System:
    Delete entry and replace with ``10 U.S.C. 136, Under Secretary of 
Defense for Personnel and Readiness; section 21 of the Internal 
Security Act of 1950 (50 U.S.C. 797); 18 U.S.C. 499, Military, Naval, 
or Official Passes; 18 U.S.C. 701, Official Badges, Identification 
Cards, Other Insignia; 18 U.S.C. 716, Police Badges; DOD Directive 
5200.8, Security of Military Installations and Resources; 10 U.S.C. 
1580, Emergency Essential Personnel, designation; 10 U.S.C. 1585, 
Carrying of Firearms; DOD 5210.56, Use of Deadly Force and the Carrying 
of Firearms by DOD Personnel Engaged in Law Enforcement and Security 
Duties; CJCSI 3121.01B, Standing Rules of Engagement/Standing rules for 
the Use of Force for U.S. Forces; 10 U.S.C. 1593, Uniform allowance: 
civilian employees; and E.O. 9397 (SSN).''

Purpose(s):
    Delete entry and replace with ``Information is maintained and used 
by DLA Security Managers, Security and Public Safety staffs, and 
Security Force Supervisors to provide data concerning the professional 
qualifications, training requirements, and health and readiness of 
Security Force personnel at DLA Headquarters and Field Activities. 
Records are also used for identification and emergency notification in 
case of accident or casualty; to maintain control and accountability of 
property (i.e., uniforms, shields, credentials, weapons, ammunition, 
and equipment); to ensure proper training; to develop schedules and 
procedures to improve efficiency. Records are used to determine if an 
individual is qualified in the use of firearms and vehicles, and for 
security clearance to handle classified information.''

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purpose of Such Uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these 
records or information contained therein may specifically be disclosed 
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows:
    To Federal, state or local law enforcement agencies for training or 
assistance in police or security operations.
    To local hospitals and medical personnel for emergency treatment in 
case of accident or casualty.
    To Federal and non-federal schools, academies, and similar 
institutions for training or certification purposes.
    To Federal, state, or local disaster relief agencies for mutual 
aid.
    The DOD ``Blanket Routine Uses'' set forth at the beginning of 
DLA's compilation of systems of records notices apply to this system.''

Retrievability:
    Delete entry and replace with ``Retrieved by individual's name, 
Social Security Number (SSN), shield or credential number, and/or by 
duty station.''

Safeguards:
    Delete entry and replace with ``Records are maintained in areas 
accessible only to DLA Headquarters and Field Activities security 
supervisory and staff personnel who uses the records to perform their 
duties. All records are maintained on closed military installations 
with security force personnel performing installation access control 
and random patrols. Common Access Cards and personal identification 
numbers are used to authenticate authorized desktop and laptop computer 
users. Computer servers are scanned quarterly or monthly to assess 
system vulnerabilities. Systems security updates are accomplished 
daily. The computer files are password protected with access restricted 
to authorized users with a need for the information. Records are 
secured in locked or guarded buildings, locked offices, or locked 
cabinets during non duty hours, with access restricted during duty 
hours to authorized users with a need for the information.''

Retention and Disposal:
    Delete entry and replace with ``Records are destroyed after 1 year, 
when no longer needed, superseded or obsolete, or upon termination of 
record subject, as applicable.''

[[Page 46044]]

System Manager(s) and Address:
    Delete entry and replace with ``Program Manager, Security Plans and 
Policy, Headquarters, Defense Logistics Agency, Office of Public 
Safety, 8725 John J. Kingman Road, Suite 3533, Fort Belvoir, VA 22060-
6220, and the Security Managers within the DLA Field Activity 
responsible for the operation of security forces and staff at the DLA 
Field Activity.''

Notification Procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the HQ DLA Privacy Act Office, 
Headquarters, Defense Logistics Agency, ATTN: HQ DLA-GC (FOIA/Privacy), 
8725 John J. Kingman Road, STOP 1644, Fort Belvior, VA 22060-6221.
    Requests should contain the individual's full name, Social Security 
Number (SSN), and the DLA activity where employed.''

Record Access Procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the HQ DLA Privacy Act Office, Headquarters, 
Defense Logistics Agency, ATTN: HQ DLA-GC (FOIA/Privacy), 8725 John J. 
Kingman Road, STOP 1644, Fort Belvior, VA 22060-6221.
    Requests should contain individual's full name, Social Security 
Number (SSN), and the DLA activity where employed.''

Contesting Record Procedures:
    Delete entry and replace with ``The DLA rules for accessing 
records, for contesting contents, and appealing initial agency 
determinations are contained in 32 CFR part 323, or may be obtained 
from the HQ DLA Privacy Act Office, Headquarters, Defense Logistics 
Agency, ATTN: HQ DLA-GC (FOIA/Privacy), 8725 John J. Kingman Road, STOP 
1644, Fort Belvior, VA 22060-6221.''

Record Source Categories:
    Delete entry and replace with ``The record subject, DLA Security 
Managers, Security Staff, Security Force Supervisors, and training and 
educational institutions.''
S500.40

System Name:
    DLA Security Force and Staff Records.

System Location:
    Public Safety and Security Office, Headquarters, Defense Logistics 
Agency, 8725 John J. Kingman Road, Suite 3533, Fort Belvoir, VA 22060-
6220 and the Public Safety and Security Offices of the DLA Field 
Activities. Addresses may be obtained from the System manager.

Categories of Individuals Covered by the System:
    Defense Logistics Agency (DLA) security and investigations 
personnel.

Categories of Records in the System:
    Records contain individual's name, Social Security Number (SSN), 
date of birth, home address, telephone number, emergency notification 
data, driver's license number and expiration date, security clearance, 
weapons qualification, education and training data, professional 
certifications, issuance and receipt of property and equipment 
(uniforms, shields, credentials, weapons, ammunition), shift 
assignments, and related papers.

Authority for Maintenance of the System:
    10 U.S.C. 136, Under Secretary of Defense for Personnel and 
Readiness; Section 21 of the Internal Security Act of 1950 (50 U.S.C. 
797); 18 U.S.C. 499, Military, Naval, or Official Passes; 18 U.S.C. 
701, Official Badges, Identification Cards, Other Insignia; 18 U.S.C. 
716, Police Badges; DOD Directive 5200.8, Security of Military 
Installations and Resources; 10 U.S.C. 1580, Emergency Essential 
Personnel, designation; 10 U.S.C. 1585, Carrying of Firearms; DOD 
5210.56, Use of Deadly Force and the Carrying of Firearms by DOD 
Personnel Engaged in Law Enforcement and Security Duties; CJCSI 
3121.01B, Standing Rules of Engagement/Standing rules for the Use of 
Force for U.S. Forces; 10 U.S.C. 1593, Uniform allowance: civilian 
employees; and E.O. 9397 (SSN).

Purpose(s):
    Information is maintained and used by DLA Security Managers, 
Security and Public Safety staffs, and Security Force Supervisors to 
provide data concerning the professional qualifications, training 
requirements, and health and readiness of Security Force personnel at 
DLA Headquarters and Field Activities. Records are also used for 
identification and emergency notification in case of accident or 
casualty; to maintain control and accountability of property (i.e. 
uniforms, shields, credentials, weapons, ammunition, and equipment); to 
ensure proper training; to develop schedules and procedures to improve 
efficiency. Records are used to determine if an individual is qualified 
in the use of firearms and vehicles and for security clearance to 
handle classified information.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purpose of Such Uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To Federal, state or local law enforcement agencies for training or 
assistance in police or security operations.
    To local hospitals and medical personnel for emergency treatment in 
case of accident or casualty.
    To Federal and non-federal schools, academies, and similar 
institutions for training or certification purposes.
    To Federal, state, or local disaster relief agencies for mutual 
aid.
    The DOD ``Blanket Routine Uses'' that appear at the beginning of 
DLA's compilation of systems of records notices apply to this system.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    Retrieved by individual's name, Social Security Number (SSN), 
shield or credential number, and/or by duty station.

Safeguards:
    Records are maintained in areas accessible only to DLA Headquarters 
and Field Activities security supervisory and staff personnel who use 
the records to perform their duties. All records are maintained on 
closed military installations with security force personnel performing 
installation access control and random patrols. Common Access Cards and 
personal identification numbers are used to authenticate authorized 
desktop and laptop computer users. Computer servers are scanned 
quarterly or monthly to assess system vulnerabilities. Systems security 
updates are accomplished daily. The computer files are password 
protected with access restricted to authorized users with a need for 
the information. Records are secured in locked or guarded buildings, 
locked offices, or locked cabinets during non duty hours,

[[Page 46045]]

with access restricted during duty hours to authorized users with a 
need for the information.

Retention and Disposal:
    Records are destroyed after 1 year, when no longer needed, 
superseded or obsolete, or upon termination of record subject, as 
applicable.

System Manager(s) and Address:
    Program Manager, Security Plans and Policy, Headquarters, Defense 
Logistics Agency, Office of Public Safety, 8725 John J. Kingman Road, 
Suite 3533, Fort Belvoir, VA 22060-6220, and the Security Managers 
within the DLA Field Activity responsible for the operation of security 
forces and staff at the DLA Field Activity.

Notification Procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the HQ DLA Privacy Act Office, Headquarters, Defense Logistics 
Agency, ATTN: HQ DLA-GC (FOIA/Privacy), 8725 John J. Kingman Road, STOP 
1644, Fort Belvior, VA 22060-6221.
    Requests should contain individual's full name, Social Security 
Number (SSN), and the DLA activity where employed.

Record Access Procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the HQ DLA 
Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: HQ 
DLA-GC (FOIA/Privacy), 8725 John J. Kingman Road, STOP 1644, Fort 
Belvior, VA 22060-6221.
    Request should contain individual's full name, Social Security 
Number (SSN), and the DLA activity where employed.

Contesting Record Procedures:
    The DLA rules for accessing records, for contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
323, or may be obtained from the HQ DLA Privacy Act Office, 
Headquarters, Defense Logistics Agency, ATTN: HQ DLA-GC (FOIA/Privacy), 
8725 John J. Kingman Road, STOP 1644, Fort Belvior, VA 22060-6221.

Record Source Categories:
    The record subject, DLA Security Managers, Security Staff, Security 
Force Supervisors, and training and educational institutions.

Exemptions Claimed for the System:
    None.

 [FR Doc. E7-16137 Filed 8-15-07; 8:45 am]
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