Privacy Act of 1974; Systems of Records, 46041-46042 [E7-16136]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 72, Number 158 (Thursday, August 16, 2007)]
[Notices]
[Pages 46041-46042]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-16136]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[DoD-2007-OS-0065]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Finance and Accounting Service, DOD.

ACTION: Notice to add a system of records.

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SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing 
to add a system of records notice to its inventory of record systems 
subject to

[[Page 46042]]

the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on 
September 17, 2007 unless comments are received that would result in a 
contrary determination.

ADDRESSES: Send comments to the FOIA/PA Program Manager, Corporate 
Communications and Legislative Liaison, Defense Finance and Accounting 
Service, 6760 E. Irvington Place, Denver, CO 80279-8000.

FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676-
6045.

SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on August 9, 2007, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated December 12, 2000, 65 FR 239.

    Dated: August 10, 2007.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T7906

System Name:
    Automated Disbursing System.

System Location:
    Defense Information Systems Agency (DISA), Defense Enterprise 
Computing Center (DECC) Mechanicsburg--Bldg 308, Naval Support Activity 
(NSA), 5450 Carlisle Pike, Mechanicsburg, PA 17050-2411.

Categories of Individuals Covered by the System:
    Navy civilian employees and active and reserve military members.

Categories of Records in the System:
    Individual's name, Social Security Numbers (SSN), rank, grade, 
check and electronic fund transfer disbursements, collections of debts 
or overpayments from entitlement systems, electronic funds transfer 
rejected transactions, and notice of change information regarding an 
individual's account from financial institutions.

Authority for Maintenance of the System:
    5 U.S.C. 301, Departmental Regulations; Department of Defense 
Financial Management Regulation (DoDFMR) 7000.14-R, Volume 5, Chapter 
20; 31 U.S.C. Sections 3511, 3512,and 3513; and E.O. 9397 (SSN).

Purpose(s):
    This system will be the disbursing system of record and the single 
source for consolidated disbursing information for the U.S. Navy.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the U.S. Department of the Treasury and Federal Reserve Bank for 
reporting the financial status of the U.S. Navy funds and providing 
information on check issues and electronic funds transfers.
    The DoD `Blanket Routine Uses' published at the beginning of the 
DFAS' compilation of systems of records notices apply to this system.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    Name and Social Security Number (SSN).

Safeguards:
    Records are stored in a building protected by guards, controlled 
screening, use of visitor registers, electronic access, and/or locks. 
Access to records is limited to individuals who are properly screened 
and cleared on a need-to-know basis in the performance of their duties. 
Passwords are used to control access to the system data, and procedures 
are in place to detect and deter browsing and unauthorized access.

Retention and Disposal:
    Records are temporary in nature, cut off at the end of the fiscal 
year and destroyed 6 years and 3 months after cutoff. Records are 
destroyed by degaussing, burning, of shredding.

System Manager(s) and Address:
    System Manager, Defense Finance and Accounting Service, Information 
and Technology Directorate, Accounting Systems Division, 1240 East 
Ninth Street, Cleveland, OH 44199-8002.

Notification Procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this record system should address written 
inquiries to the Defense Finance and Accounting Service, Freedom of 
Information/Privacy Act Program Manager, Corporate Communications and 
Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279-8000.
    Requests should contain individual's full name, Social Security 
Number (SSN), current address, telephone number, and provide a 
reasonable description.

Record Access Procedures:
    Individuals seeking access to information about themselves that is 
contained in this system should address written inquiries to Defense 
Finance and Accounting Service, Freedom of Information/Privacy Act 
Program Manager, Corporate Communications and Legislative Liaison, 6760 
E. Irvington Place, Denver, CO 80279-8000.
    Requests should contain individual's full name, Social Security 
Number (SSN), current address, telephone number, and provide a 
reasonable description.

Contesting Record Procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from Defense 
Finance and Accounting Service, Freedom of Information/Privacy Act 
Program Manager, Corporate Communications and Legislative Liaison, 6760 
E. Irvington Place, Denver, CO 80279-8000.

Record Source Categories:
    From the individual and the U.S. Navy.

Exemptions Claimed For The System:
    None.
[FR Doc. E7-16136 Filed 8-15-07; 8:45 am]
BILLING CODE 5001-06-P