Privacy Act of 1974; Systems of Records, 45233-45234 [E7-15776]

Agencies

• Office of Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 72, Number 155 (Monday, August 13, 2007)]
[Notices]
[Pages 45233-45234]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-15776]


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DEPARTMENT OF DEFENSE

Office of Secretary

[DOD-2007-OS-0081]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Finance and Accounting Service.

ACTION: Notice to add a system of records.

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SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing 
to add a system of records notice to its inventory of record systems 
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on 
September 12, 2007 unless comments are received that would result in a 
contrary determination.

ADDRESSES: Send comments to the Defense Finance and Accounting Service, 
Corporate Communications and Legislative Liaison, Freedom of 
Information Act/Privacy Act Program Manager, 6760 E. Irvington Place, 
Denver, CO 80279-8000.

FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676-
6045.

SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on August 6, 2007, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated December 12, 2000, 65 FR 239.

    Dated: August 7, 2007.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T7320a

System name:
    Centralized Finance & Accounting Support Systems (CFASS).

System location:
    Defense Information Systems Agency (DISA), Defense Enterprise 
Computing Center (DECC)--Mechanicsburg, 5450 Carlisle Pike, 
Mechanicsburg, PA 17050-0975.

Categories of individuals covered by the system:
    Active and Reserve duly Air Force, Army, Navy, Marine Corps, 
National Guard, retired military members, DoD civilian employees, and 
other Federal agencies' civilian employees whose pay is processed by 
Defense Finance and Accounting Service.

Categories of records in the system:
    Individual's name, Social Security Number (SSN), address, and check 
and bond number.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; Department of Defense 
Financial Management Regulation (DoDFMR) 7000.14-R, Vol. 5; 31 U.S.C. 
Sections 3325, 3511, 3513; and E.O. 9397(SSN).

Purpose(s):
    To provide a history and tracking system for checks and bonds 
printed, reissued, and non-delivered, that will be used for on-line 
inquiry purposes by disbursing personnel.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the U.S. Treasury Department to provide information on checks 
and bonds issued, returned checks, and bonds.
    To the American Red Cross and military relief societies to assist 
military personnel and dependents of deceased members, in determining 
the status of checks and bonds issued to the member or dependent.
    To the Federal Reserve banks to distribute payments made through 
the direct deposit system to financial organizations or their 
processing agents authorized by individuals to receive and deposit 
payments in their accounts.
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
DoD compilation of systems of records notices apply to this system of 
records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

[[Page 45234]]

Retrievability:
    Social Security Number (SSN) and check or bond number.

Safeguards:
    Records are maintained in a controlled facility. Physical entry is 
restricted by use of locks and guards. It is accessible only to 
authorized personnel. Access to records is limited to individuals who 
are properly screened and cleared on a need-to-know basis in the 
performance of their official duties. Passwords and user identification 
are used to control access to the system data, and procedures are in 
place to deter and detect browsing and unauthorized access.

Retention and disposal:
    Records are retained in the system for one year and then destroyed. 
Electronic records are destroyed by degaussing the media and hardcopy 
documents are destroyed by recycling, burning, pulping or shredding.

System manager(s) and address:
    CFASS System Manager, Defense Finance and Accounting Service--
Denver, Systems Management Directorate, 6760 E. Irvington Place, 
Denver, CO 80279-8000.

Notification procedure:
    Individuals seeking to determine whether information about them is 
contained in this system of records should address written inquiries to 
the Defense Finance and Accounting Service, Corporate Communications 
and Legislative Liaison, Freedom of Information/Privacy Act Program 
Manager, 6760 E. Irvington Place, Denver, CO 80279-8000.
    Requests should contain individual's full name, Social Security 
Number (SSN), current address, and telephone number.

Record access procedures:
    Individuals seeking access to information about them contained in 
this system of records should address written inquiries to the Defense 
Finance and Accounting Service, Corporate Communications and 
Legislative Liaison, Freedom of Information Act/Privacy Act Program 
Manager, 6760 E. Irvington Place, Denver, CO 80279-8000.
    Requests should contain individual's full name, Social Security 
Number, current address, and telephone number.

Contesting record procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from the 
Defense Finance and Accounting Service, Freedom of Information Act/
Privacy Act Program Manager, Corporate Communications and Legislative 
Liaison, 6760 E. Irvington Place, Denver, CO 80279-8000.

Record source categories:
    From the individual concerned, DoD Components, and other Federal 
agencies such as, Department of Health and Human Services, Department 
of Veterans Affairs, Environmental Protection Agency, Department of 
Energy, whose civilian pay is processed by a DFAS payroll system.

Exemptions claimed for the system:
    None.

 [FR Doc. E7-15776 Filed 8-10-07; 8:45 am]
BILLING CODE 5001-06-P