Privacy Act of 1974; Systems of Records, 45232-45233 [E7-15775]

Agencies

• Office of the Secretary of Defense
• DEPARTMENT OF DEFENSE

[Federal Register Volume 72, Number 155 (Monday, August 13, 2007)]
[Notices]
[Pages 45232-45233]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-15775]


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DEPARTMENT OF DEFENSE

Office of the Secretary of Defense

[DOD-2007-OS-0082]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Finance and Accounting Service.

ACTION: Notice to add a system of records.

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SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing 
to add a system of records notice to its inventory of record systems 
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on 
September 12, 2007 unless comments are received that would result in a 
contrary determination.

ADDRESSES: Send comments to the FOIA/PA Program Manager, Corporate 
Communications and Legislative Liaison, Defense Finance and Accounting 
Service, 6760 E. Irvington Place, Denver, CO 80279-8000.

FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676-
6045.

SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on August 6, 2007, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated December 12, 2000, 65 FR 239.

    Dated: August 7, 2007.
C.R. Choate
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T7206

System name:
    General Accounting and Finance System--Base Level (GAFS-BL).

System location:
    Defense Information Systems Agency, Defense Enterprise Computing 
Center, Ogden, 7879 Wardleigh Road, Hill Air Force Base, Utah 84058-
5997.
    Defense Finance and Accounting Service, DFAS--Denver, 6760 E. 
Irvington Place, Denver, CO 80279-8000.
    Defense Finance and Accounting Service, DFAS--Limestone, 27 
Arkansas Road, Limestone ME 04751-1500.
    Defense Finance and Accounting Service, DFAS--Japan, Building 206 
Unit 5220, APO AP 96328-5220.
    Defense Finance and Accounting Service, DFAS--Columbus, 3990 East 
Broad St, Columbus, OH 43213-1152.
    Defense Finance and Accounting Service, DFAS--Pacific, 477 Essex 
Street, Pearl Harbor, HI 96860-5806.
    Air Force Bases--For list of Air Force Bases, contact DFAS--Omaha, 
(DFAS-AD/OM), Post Office Box 7030, Bellevue NE 68005-1930.

Categories of individuals covered by the system:
    Active and Reserve duty United States Air Force (USAF), Army, Navy, 
Marine Corps, guard members, Defense Security Service and National 
Geospatial-Intelligence Agency civilian employees, Department of 
Defense (DoD) civilian employees, and other Federal civilian employees 
paid by appropriated funds and whose pay is processed by the Defense 
Finance and Accounting Service.

Categories of records in the system:
    Social Security Number (SSN), financial status reports, and 
appropriation for processing accounting transactions.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; Department of Defense 
Financial Management Regulation (DoDFMR) 7000.14-R Vol. 4; 31 U.S.C. 
Sections 3511, and 3513; and E.O. 9397 (SSN).

Purpose(s):
    For use in tracking the budget execution of appropriated funds. It 
will contain accounting records for funding authority, commitments, 
obligations, and provides balances of available funds. The system will 
produce monthly financial status reports and receive transaction and 
payment data from the Defense Travel System (DTS).

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' published at the beginning of the 
DoD compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    Social Security Number (SSN).

Safeguards:
    Records are stored in an office building protected by guards, 
controlled screening, use of visitor registers, electronic access, and/
or locks. Access to records is limited to authorized individuals who 
are properly screened and cleared on a need-to-know basis in the 
performance of their duties. Passwords and digital signatures are used 
to control access to the system data, and procedures are in place to 
deter and detect browsing and unauthorized access. Physical and 
electronic access are limited to persons responsible for servicing and 
authorized to use the system.

Retention and disposal:
    Records may be temporary in nature and deleted when actions are 
completed, superseded, obsolete, or no longer needed. Other records may 
be cut off at the end of the payroll year, and then destroyed up to 6 
years and 3 months after cutoff. Records are destroyed by degaussing 
the electronic media and recycling hardcopy records. The recycled 
hardcopies are destroyed by shredding, burning, or pulping.

System manager(s) and address:
    Defense Finance and Accounting Service, Denver, System Management 
Directorate, Accounting and Cash Systems, 6760 E. Irvington Place, 
Denver, CO 80279-8000.

[[Page 45233]]

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Defense Finance and Accounting Service, 
Freedom of Information/Privacy Act Program Manager, Corporate 
Communications and Legislative Liaison, 6760 E. Irvington Place, 
Denver, CO 80279-8000.
    Requests should contain individual's full name, Social Security 
Number (SSN), current address, telephone number, and provide a 
reasonable description of what the requestor is seeking.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
Defense Finance and Accounting Service, Freedom of Information/Privacy 
Act Program Manager, Corporate Communications and Legislative Liaison, 
6760 E. Irvington Place, Denver, CO 80279-8000.
    Requests should contain individual's full name, Social Security 
Number (SSN), current address, telephone number, and provide a 
reasonable description of what the requestor is seeking.

Contesting record procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from Defense 
Finance and Accounting Service, Freedom of Information/Privacy Act 
Program Manager, Corporate Communications and Legislative Liaison, 6760 
E. Irvington Place, Denver, CO 80279-8000.

Record source categories:
    From the individual, DoD Components, and other Federal agencies 
such as Health and Human Services, and Department of Veterans Affairs.

Exemptions claimed for the system:
    None.
 [FR Doc. E7-15775 Filed 8-10-07; 8:45 am]
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