Privacy Act of 1974; Systems of Records, 45230-45231 [E7-15773]

Agencies

• Office of Secretary of Defense
• DEPARTMENT OF DEFENSE

[Federal Register Volume 72, Number 155 (Monday, August 13, 2007)]
[Notices]
[Pages 45230-45231]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-15773]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Office of Secretary of Defense

[DOD-2007-OS-0084]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Finance and Accounting Service.

ACTION: Notice to add a new system of records.

-----------------------------------------------------------------------

SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing 
to add a system of records notice to its inventory of record systems 
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on 
September 12, 2007 unless comments are received that would result in a 
contrary determination.

ADDRESSES: Send comments to the FOIA/PA Program Manager, Corporate 
Communications and Legislative Liaison, Defense Finance and Accounting 
Service, 6760 E. Irvington Place, Denver, CO 80279-8000.

FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676-
6045.

SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on August 6, 2007, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated December 12, 2000, 65 FR 239.

    Dated: August 7, 2007.
C.R. Choate
Alternative Federal Register Liaison Officer, Department of Defense.
T7901b

System name:
    Consolidated Returned Check System.

System locations:
    Defense Information Systems Agency, Defense Enterprise Computing 
Center--Ogden, 7879 Wardleigh Road, Building 891, Hill Air Force Base, 
UT 84056-5997.
    Defense Finance and Accounting Service--Indianapolis, 8899 E. 56th 
Street, Indianapolis, IN 46249-2700.

Categories of individuals covered by the system:
    Active U.S. Army and Reserve military members.

Categories of records in the system:
    Individual's name, Social Security Number (SSN), home address, 
employing military branch of service, member's status, check payment 
information such as check numbers, payee name, and addresses.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations, Department of Defense 
Financial Management Regulation (DoDFMR) 7000.14-R, Volume 5; 31 U.S.C. 
3512 and 3513; and E.O. 9397.

Purpose(s):
    The system will assist in the processing and tracking of military 
pay returned checks for the active U.S. Army and Reserve military 
members.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the U.S. Department of the Treasury to provide information on 
the check issued and electronic funds transfers.
    The `Blanket Routine Uses' published at the beginning of the DoD 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Individual's name, Social Security Number (SSN), and check number.

Safeguards:
    Records are stored in an office building protected by guards, 
controlled screening, use of visitor registers, electronic access, and/
or locks. Access to records is limited to individuals who are properly 
screened and cleared on a need-to-know basis in the performance of 
their duties. Passwords and digital signatures are required to control 
access to the system data, and procedures are in place to deter and 
detect browsing and unauthorized access. Physical and electronic access 
are limited to persons responsible for servicing and authorized to use 
the system.

Retention and disposal:
    Records may be temporary in nature and deleted when actions are 
completed, superseded, obsolete, or no longer needed. Other records may 
be cut off at the end of the payroll year, or destroyed up to 6 years 
and 3 months after cutoff. Records are destroyed by degaussing 
shredding, or burning.

System manager(s) and address:
    Defense Finance and Accounting Service--Indianapolis, Information 
Technology Directorate, System Manager, 8899 East 56th Street, 
Indianapolis, IN 46249-2700.
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Defense Finance and Accounting Service, 
Freedom of Information/Privacy Act Program Manager, Corporate 
Communications and Legislative Liaison, 6760 E. Irvington Place, 
Denver, CO 80279-8000.
    Requests should contain individual's name, Social Security Number 
(SSN), current address, and telephone number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
Defense Finance and Accounting Service, Freedom of Information/Privacy 
Act Program Manager, Corporate Communications and Legislative Liaison, 
6760 E. Irvington Place, Denver, CO 80279-8000.
    Requests should contain individual's name, Social Security Number 
(SSN), current address, and telephone number.

Contesting record procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are

[[Page 45231]]

published in DFAS Regulation 5400.11-R; 32 CFR part 324; or may be 
obtained from Defense Finance and Accounting Service, Freedom of 
Information/Privacy Act Program Manager, Corporate Communications and 
Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279-8000.

Record source categories:
    From the subject individual, DFAS Defense Joint Military Pay 
System, active U.S. Army and Reserve Components systems and the United 
States Department of the Treasury.

Exemptions claimed for the system:
    None.

[FR Doc. E7-15773 Filed 8-10-07; 8:45 am]
BILLING CODE 5001-06-P