Privacy Act of 1974; New System of Records, 44846-44847 [07-3873]

Agencies

• DEPARTMENT OF HEALTH AND HUMAN SERVICES
• Health Resources and Services Administration

[Federal Register Volume 72, Number 153 (Thursday, August 9, 2007)]
[Notices]
[Pages 44846-44847]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 07-3873]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Health Resources and Services Administration


Privacy Act of 1974; New System of Records

AGENCY: Health Resources and Services Administration (HRSA), HHS.

ACTION: Notice; correction.

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SUMMARY: The Health Resources and Services Administration published a 
document in the Federal Register of June 20, 2007. The document 
pertaining to the HRSA Information Center (IC) entitled ``Privacy Act 
of 1974: New System of Record'' Integrated Clearinghouse System (ICS), 
HHS/HRSA/OC No. 09-15-0067, was inadvertently omitted as the attachment 
for the notice.

Correction

    In the Federal Register of June 20, 2007, in FR Doc. 07-3052, on 
page 34018, in the second column, add the attachment for the notice.

    Dated: July 20, 2007.
Elizabeth M. Duke,
Administrator.
09-15-0067

System Name:
    HRSA Information Center (IC) Integrated Clearinghouse System (ICS), 
HHS/HRSA/OC

Security Classification:
    Low.

System Location:
    HRSA IC, Circle Solutions, Inc., 8280 Greensboro Drive, Suite 300, 
McLean, VA 22102.

Categories of Individuals Covered by the System:
    Members of the public who request information or publications from 
the HRSA IC.

Categories of Records in the System:
    The system includes: names, addresses, and telephone numbers of 
individuals who have placed orders via telephone, web, or written 
request for a 12-month period within receipt of the request.

Authority for Maintenance of the System:
    5 U.S.C. 552.

Purpose(s):
    To facilitate the delivery of publications and the response to 
questions pertaining to HRSA programs as requested by members of the 
general public.

Routine uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    1. Disclosure may be made to a congressional office from the 
records of an individual in response to a verified inquiry from the 
congressional office made at the written request of that individual.
    2. In the event of litigation where the defendant is: (a) The 
Department, any component of the Department, or any employee of the 
Department in his or her official capacity; (b) The United States where 
the Department determines that the claim, if successful, is likely to 
directly affect the operations of the Department or any of its 
components; or, (c) Any Department employee in his or her individual 
capacity where the Justice Department has agreed to represent such 
employee, for example in defending a claim against the Public Health 
Service based upon an individual's mental or physical condition and 
alleged to have arisen because of activities of the Public Health 
Service in connection with such individual, disclosure may be made to 
the Department of Justice to enable that Department to present an 
effective defense, provided that such disclosure is compatible with the 
purpose for which the records were collected.
    3. In the event that a system of records maintained by this agency 
to carry out its functions indicates a violation or potential violation 
of law, whether civil, criminal or regulatory in nature, and whether 
arising by general statute or particular program statute, or by 
regulation, rule or order issued pursuant thereto, the relevant records 
in the system of records may be referred to the appropriate agency, 
whether Federal, State or local, charged with enforcing or implementing 
the statute or rule, regulation or order issued pursuant thereto.

Storage:
    All records are maintained in computer data files on servers 
maintained by the HRSA IC.

Retrievability:
    Records are maintained for ready retrieval and customer quality 
assurance by HRSA IC staff by requestor name for orders placed within 
the previous rolling 12-month period.

Safeguards:
    1. Authorized Users: Access to records is limited to designated 
HRSA IC staff. The HRSA IC maintains current lists of authorized users. 
All computer equipment and files are stored in areas where fire and 
life safety codes are

[[Page 44847]]

strictly enforced. All automated documents are protected on a 24-hour 
basis. Perimeter security includes intrusion alarms, key card controls, 
and receptionist controlled area. No hard copy files are maintained. 
Computer files are password protected and are accessible only by use of 
computers which are password protected.
    2. Physical Safeguards:
    3. Procedural safeguards: A password is required to access computer 
files. All users of personal information in connection with the 
performance of their jobs protect information from public view and from 
unauthorized personnel entering an unsupervised area. All authorized 
users sign a nondisclosure statement. All passwords, keys and/or 
combinations are changed when a person leaves or no longer has 
authorized duties. Access to records is limited to those authorized 
personnel trained in Government privacy procedures.

Retention and Disposal:
    Records of orders placed with the HRSA IC are maintained for 12 
months, after which the records are purged from the system. Orders 
received by mail are shredded after the required information is entered 
into ICS.

System Manager and Address:
    Director, Office of Communications, Health Resources and Services 
Administration, 5600 Fishers Lane, Parklawn Building, Room 14-45, 
Rockville, Maryland 20857.

Notification Procedure:
    Individuals may learn about personal information maintained in the 
system by contacting the system manager at the address above.

Record Access Procedures:
    Same as notification procedures. Requestors should also provide a 
reasonable description of the record being sought. Requesters may also 
request an accounting of disclosures that have been made of their 
records if any.

Contesting Record Procedures:
    Contact the system manager as identified above, and reasonably 
identify the record contested, the corrective action sought, and the 
reason for seeking the information to show how the record is inaccurate 
or incomplete.

Record Source Categories:
    Members of the general public who voluntarily make publication or 
information requests.

Systems Exempted from Certain Provisions of the Act:
    None.
[FR Doc. 07-3873 Filed 8-8-07; 8:45 am]
BILLING CODE 4165-15-M