Privacy Act of 1974; New System of Records, Distributive Shares and Refunds System (DSRS, A80D), 40890-40892 [E7-14405]

Agencies

• DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

[Federal Register Volume 72, Number 142 (Wednesday, July 25, 2007)]
[Notices]
[Pages 40890-40892]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-14405]


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DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

[Docket No. FR-5130-N-05]


Privacy Act of 1974; New System of Records, Distributive Shares 
and Refunds System (DSRS, A80D)

AGENCY: Office of the Chief Information Office, HUD.

ACTION: Establish a new Privacy Act system of records.

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SUMMARY: HUD proposes to establish a new system of records to add to 
its inventory of records subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended. The proposed new system of records identified as 
HUD/HS-56, entitled Distributive Shares and Refund System (DSRS, A80D), 
is utilized to monitor, manage and distribute unearned payment portions 
of Mortgage Insurance Premiums (MIP) to eligible homeowners.

DATES: Effective Date: The action will be effective without further 
notice on August 24, 2007 unless comments are received that would 
result in a contrary determination.
    Comments Due Date: August 24, 2007.

ADDRESSES: Interested person and invited to submit comments regarding 
this new system of records to the Rules Docket Clerk, Office of General 
Counsel, Department of Housing and Urban Development, 451 Seventh 
Street, SW.,

[[Page 40891]]

Room 10276, Washington, DC 20410-0500. Communication should refer to 
the above docket number and title. Facsimile (FAX) comments are not 
acceptable. A copy of each communication submitted will be available 
for public inspection and copying between 8 a.m. and 5 p.m. weekdays at 
the above address.

FOR FURTHER INFORMATION CONTACT: The Departmental Privacy Act Officer, 
telephone number (202) 708-2374 or Silas C. Vaughn, Chief, 
Disbursements & Customer Services Branch, (202) 402-3545; Gabriella 
Scandone, Chief, Systems Management Branch, (202) 402-3545. (These are 
not toll free numbers.) Telecommunication device for hearing and 
speech-impaired individuals (TTY) is available at (800) 877-8339 
(Federal Information Relay Service).

SUPPLEMENTARY INFORMATION: Title 5 U.S.C. 552a (e)(4) and (11) provide 
that the public be afforded a 30-day period in which to comment on the 
new record system.
    The new system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act was submitted to the Committee on Homeland Security and 
Governmental Affairs of the United States Senate, the Committee on 
Government Reform and Oversight of the House of Representatives, and 
the Office of Management and Budget (OMB) pursuant to paragraph 4c of 
Appendix I to OMB Circular No. A-130, Federal Agency Responsibilities 
for Maintaining Records About Individuals, dated June 25, 1993 (58 FR 
36075, July 2, 1993).

    Authority: 5 U.S.C. 552a; 88 Stat. 1896; 42 U.S.C. 3535(d).

     Dated: July 13, 2007.
Lisa Schlosser,
Chief Information Officer.
HUD/HS-56

System Name:
    Distributive Shares and Refunds System (DSRS, A80D).

System Location:
    Government-owned HITS Data Center in South Charleston, West 
Virginia and Lanham, Maryland.

Categories of individuals Covered By the System:
    All homeowners who had FHA-guaranteed loans or FHA direct loans.

Categories of Records in the System:
    Borrows, co-borrow and claimant, name, social security number, 
mailing address; Loan/ Case Data, FHA Case Number, Property Address 
Endorsement Date, Termination Date; Financial data; Correspondence data

Authority for Maintenance of the System:
    Section 203 of the National Housing Act and Section 7(d) of the 
Department of Housing and Urban Development Act; Public Law 89-174; 24 
CFR 5.210, 24 CFR 200.1101, 24 CFR 203.35; Debt Collection Act of 1982, 
Public Law 97-365; Housing and Community Development Act of 1987, 42 
U.S.C 3543

Purpose(s):
    Upon loan termination DSRS calculates the unearned portion of the 
upfront MIP, and for eligible cases to distribute payments of the 
unearned portion of the upfront mortgage insurance premium to 
homeowners; and serves as the repository of all non-claim terminated 
loan data in the Federal Housing Administration's (FHA) single family 
guaranteed loan portfolio. DSRS receives information from the Single 
Family Insurance (SFIS-A-43) when the insurance is terminated. In 
approximately 75 % of these situations, a refund is automatically made 
to the homeowner, for the remaining cases, DSRS generates an 
application for Premium Refund of Distributive Share Payment (form HUD-
27050-B) that is sent to the homeowner. The homeowner returns this form 
and supporting documentation to HUD. These records are forwarded to a 
data entry contractor who extracts information from the form and 
prepares an electronic submission to DSRS. Documents are returned to 
HUD headquarters where they are reviewed and shredded after processing 
of the payment.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, other routine uses are as follow:
    (a) HUD staff/management--in order to review and authorize payment 
to the homeowner(s), management reporting summary information (number 
and type of refunds/distributive shares, dollar value) for production/
operations reporting;
    (b) Online system access if provided to Contractor operated call 
centers--for general homeowner inquiries, form request, payments 
status. In compliance with the Privacy Act and Litigation, after a two-
year period during which the payment has not yet been made, the 
Department has an online query screen, Does HUD Owe You a Refund? 
(https://www.hud.gov/ofices/hsg/cop/refunds/index.cfm). At this site, 
homeowners and other interested parties can determine if they have a 
refund/share due;
    (c) To the Financial Transaction Repository--in order to record 
accounting transactions in the U.S. General Ledger format. Summary 
information is case specific details (excluding SSN) are provided 
during the financial and systems audits conducted by the HUD OIG,CFO, 
and external auditors for audit purposes; and,
    (d) To the U.S. Department of the Treasury--to issue payment to the 
homeowner(s) and/or claimants.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained on the mainframe and on microfilm, 
microfiche, and CD.

Retrievability:
    Records are retrieved by FHA case number and for the webpage by an 
individual's name.

Safeguards:
    Records are maintained in secured office space and secure file 
rooms to which access is limited to those personnel who service the 
records.

Retention and Disposal:
    Documents are destroyed by shredding once the review and/or 
approval of payment has been made and the document image has been 
verified (usually within 30 days of receipt). Microfilm, microfiche, 
and CD images of the records are maintained for 40 years after which 
they are destroyed by shredding or burning.

System Manager(s) and Address:
    Chief, Disbursements & Customer Services Branch, Office of the 
Single Family Insurance Operations Division, Department of Housing and 
Urban Development, 470 L'Enfant Plaza East, Room 3120, Washington, DC 
20026; Chief, Systems Management Branch, Office of the Single Family 
Insurance Operations Division, Department of Housing and Urban 
Development, 470 L'Enfant Plaza East, Room 3120, Washington, DC 20026

Notification Procedures:
    For information, assistance, or inquiry about the existence of 
records, contact the Privacy Act Officer at the Department of Housing 
and Urban Development, 451 Seventh Street, SW., Room 4176, Washington, 
DC 20410, in accordance with the procedures in 24 CFR Part 16.

[[Page 40892]]

Contesting Record Procedures:
    Procedures for the amendment or correction of records, and appeals 
appear in 24 CFR part 16. If additional information or assistance is 
required, contact the Privacy Act Officer at HUD, 451 Seventh Street, 
SW., Room 4176, Washington DC 20410.

Record Source Categories:
    Homeowners provide the data on their loan application--the HUD/VA 
Addendum to Uniform Residential Loan Application (form HUD-92900-A). 
Part III of this form, Notice to Borrowers, discusses the collection of 
personal information. In addition, homeowners are provided with the 
Important Notice to Homebuyers (form HUD-92900-B) at loan origination 
and at loan termination by the lender. For those refunds that are not 
automatically paid, a form HUD-27080-B (OMB Control Number 2502-0414) 
is generated and requires the homeowner/claimant to fill in data in 
order to validate that they are due the refund/share payment.

Exemptions from Certain Provisions of the Act:
    None.
 [FR Doc. E7-14405 Filed 7-24-07; 8:45 am]
BILLING CODE 4210-67-P