Privacy Act of 1974: New System of Records, 40271-40272 [07-3596]

Agencies

• DEPARTMENT OF AGRICULTURE
• Foreign Agricultural Service

[Federal Register Volume 72, Number 141 (Tuesday, July 24, 2007)]
[Notices]
[Pages 40271-40272]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 07-3596]


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DEPARTMENT OF AGRICULTURE

Foreign Agricultural Service


Privacy Act of 1974: New System of Records

AGENCY: Foreign Agricultural Service.

ACTION: Notice of a new system of records.

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SUMMARY: The Foreign Agricultural Service (FAS) proposes to add a 
system of records notice to its inventory of records systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended. This action is 
necessary to meet the requirements of the Privacy Act to publish in the 
Federal Register notice of the existence and character of records 
systems maintained by the agency (5 U.S.C. 552a(e)(4)).

DATES: This action will be effective without further notice August 23, 
2007 unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send written comments to Privacy Act Officer, U.S. 
Department of Agriculture, FAS/OAO, Mail Stop 1031, 1400 Independence 
Avenue, SW., Washington, DC 20250-1031.

FOR FURTHER INFORMATION CONTACT: Paola Felix, USDA/FAS/OAO/BD, Mail 
Stop 1028, 1400 Independence Avenue, SW., Washington, DC 20250-1028.

SUPPLEMENTARY INFORMATION: The International Funds Control Reporting 
System (IFCRS) is a major tool in providing FAS with specialized 
reports for management down to the sub-organizational level, as well as 
supporting reimbursable agreements with other government entities, such 
as the U.S. Agency for International Development (USAID). IFCRS is also 
a critical link between the Department of State (DOS) and USDA's 
Foundation Financial Information System (FFIS). IFCRS provides the 
ability to convert DOS data into a format accepted by FFIS. In 
addition, IFCRS provides the Agency the tools to manage and report in 
order to support reimbursable agreements of the agency.
    While official accounting functions are handled by the National 
Finance Center in New Orleans, FAS maintains

[[Page 40272]]

detailed data in order to efficiently manage fiscal operations and 
control funds. Users of the system include the Financial Management 
Division (FMD) employees, employees of FAS's program staff, employees 
of the FAS Budget Division, and provides support to personnel in the 
Farm Service Agency.
USDA/FAS-6

SYSTEM NAME:
    International Funds Control Reporting System (IFCRS).

SYSTEM LOCATION:
    Electronic records are maintained by the Foreign Agricultural 
Service, United States Department of Agriculture, 1400 Independence 
Avenue, SW., Washington, DC 20250.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Federal employees, private citizens and foreign visitors.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Federal employee's, private citizen's and foreign visitor's data 
included in the records are name, address, Social Security Number/Tax 
ID Number, invoice number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, Departmental Regulations; E.O. 9397 (SSN).

PURPOSE:
    The system is a major tool in providing FAS with accurate and 
detailed data to efficiently manage fiscal operations and control 
funds. IFCRS also provides the Agency with the tools to manage and 
report reimbursable activity of the Agency.

STORAGE:
    Records are stored in electronic format.

RETRIEVABILITY:
    Records are retrieved by vendor codes which in some cases are 
derived from either a social security number or tax id number.

SAFEGUARDS:
    Records are stored in office buildings protected by guards, 
controlled screening, use of visitor registers, electronic access, and/
or locks. Access to records is limited to individuals who are properly 
screened and cleared on a need to know basis in the performance of 
their official duties. Passwords and digital signatures are to control 
access to the systems data, and procedures are in place to deter and 
detect browsing and unauthorized access. Physical and electronic access 
are limited to persons responsible for servicing and authorized to use 
the record system.

RETENTION AND DISPOSAL:
    Records will be retained for 5 years.

SYSTEM MANAGER(S) AND ADDRESS:
    Budget Director, USDA/FAS/OAO/BD, Mail Stop 1028, 1400 Independence 
Avenue, SW., Washington, DC 20250-1028.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Privacy Act Office, USDA/FAS/OAO, Mail Stop 1031, 1400 
Independence Avenue, SW., Washington, DC 20250-1031. Individuals should 
furnish full name, social security number, current address, and 
telephone number.

RECORDS ACCESS PROCEDURE:
    Individuals seeking access to or amend records pertaining to 
themselves should contact the Budget Director, USDA/FAS/OAO/BD, Mail 
Stop 1028, 1400 Independence Avenue, SW., Washington, DC 20250-1028. 
Individuals should furnish full name, social security number, current 
address, and telephone number.

RECORD SOURCE CATEGORIES:
    These records contain information obtained primarily from the 
individual, FAS components, and other Federal agencies.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.

    Dated: July 6, 2007.
Michael W. Yost,
Administrator, Foreign Agricultural Service.
[FR Doc. 07-3596 Filed 7-23-07; 8:45 am]
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