Amendment of System Records Notice for the PeoplePlus, 37217-37220 [E7-13205]
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Federal Register / Vol. 72, No. 130 / Monday, July 9, 2007 / Notices
notice in the Federal Register (72 FR
31300) announcing plans to hold three
public meetings to seek
recommendations on developing a
Framework for States to consider in
examining the quality of their standards
and assessments for English language
proficiency (ELP) under Title III of the
Elementary and Secondary Education
Act of 1965 (ESEA), as amended by the
No Child Left Behind Act of 2001
(NCLB). The name of the hotel listed as
the site for the July 18, 2007 meeting has
been changed.
FOR FURTHER INFORMATION CONTACT:
Hanna Skandera. Telephone: (202) 401–
0831.
If you use a telecommunications
device for the deaf (TDD), you may call
the Federal Relay Service (FRS) at 1–
800–877–8339.
Individuals with disabilities may
obtain this document in an alternative
format (e.g., Braille, large print,
audiotape, or computer diskette) on
request to the contact person listed
under FOR FURTHER INFORMATION
CONTACT.
Correction
In the Federal Register of June 6,
2007, on page 31301, in the third
column, under Announcement of Public
Meetings, correct the third paragraph to
read as follows:
Wednesday, July 18, 2007, in
Washington, DC at the Westin
Washington, DC City Center, 1400 M
Street, NW., from 2 p.m. to 6 p.m.
Electronic Access to This Document
You may review this document, as
well as all other Department of
Education documents published in the
Federal Register, in text or Adobe
Portable Document Format (PDF) on the
Internet at the following site: https://
www.ed.gov/news/fedregister.
To use PDF you must have Adobe
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at this site. If you have questions about
using PDF, call the U.S. Government
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rwilkins on PROD1PC63 with NOTICES
Note: The official version of this document
is the document published in the Federal
Register. Free Internet access to the official
edition of the Federal Register and the Code
of Federal Regulations is available on GPO
Access at: https://www.gpoaccess.gov/nara/
index.html.
Dated: July 3, 2007.
Raymond Simon,
Deputy Secretary.
[FR Doc. E7–13223 Filed 7–6–07; 8:45 am]
BILLING CODE 4000–01–P
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ENVIRONMENTAL PROTECTION
AGENCY
[FRC–8337–6]
Good Neighbor Environmental Board
Environmental Protection
Agency (EPA).
ACTION: Notice of meeting.
AGENCY:
SUMMARY: Under the Federal Advisory
Committee Act, Public Law 92463, EPA
gives notice of a meeting of the Good
Neighbor Environmental Board. The
Board meets three times each calendar
year at different locations along the
U.S.-Mexico border and in Washington,
DC. It was created by the Enterprise for
the Americas Initiative Act of 1992. An
Executive Order delegates implementing
authority to the Administrator of EPA.
The Board is responsible for providing
advice to the President and the Congress
on environmental and infrastructure
issues and needs within the States
contiguous to Mexico. The statute calls
for the Board to have representatives
from U.S. Government agencies; the
States of Arizona, California, New
Mexico and Texas; tribal representation;
and a variety of non-governmental
officials. One purpose of this meeting is
to hear presentations on the theme
selected for the Board’s Eleventh Report,
natural disasters and the environment.
The meeting also will include a public
comment session and a business
meeting on the second day. A copy of
the meeting agenda will be posted at
https://www.epa.gov/ocem/gneb.
DATES: The Good Neighbor
Environmental Board will hold an open
meeting on Tuesday, July 24, from 9
a.m. (registration at 8:30 a.m.) to 5:30
p.m. and Wednesday, July 25, from 8
a.m. (registration 7:30 a.m.) to 12 noon.
It will be preceded by a Board field trip
to learn about local environment
infrastructure on the afternoon of July
23rd.
ADDRESS: The meeting will be held at
the Holiday Inn, 3777 North
Expressway, Brownsville, Texas 78520.
Telephone: 1–800–325–7385.
The meeting is open to the public,
with limited seating on a first-come,
first-served basis.
FOR FURTHER INFORMATION CONTACT:
Elaine Koerner, Designated Federal
Officer, koerner.elaine@epa.gov, 202–
233–0069, U.S. EPA, Office of
Cooperative Environmental
Management (1601M), 1200
Pennsylvania Avenue, NW.,
Washington, DC 20460.
SUPPLEMENTARY INFORMATION: Requests
to make brief oral comments or provide
written statements to the Board should
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be sent to Elaine Koerner, Designated
Federal Officer, at the contact
information above.
Meeting Access: For information on
access or services for individuals with
disabilities, please contact Elaine
Koerner at the contact information
above. To request accommodation of a
disability, please contact Elaine
Koerner, preferably at least 10 days
prior to the meeting, to give EPA as
much time as possible to process your
request.
Dated: June 19, 2007.
Elaine Koerner,
Designated Federal Officer.
[FR Doc. 07–3311 Filed 7–6–07; 8:45 am]
BILLING CODE 6560–50–M
ENVIRONMENTAL PROTECTION
AGENCY
[FRL–8337–4; EPA–HQ–OARM–2007–0166]
Amendment of System Records Notice
for the PeoplePlus
Environmental Protection
Agency (EPA).
ACTION: Notice of an Amendment of an
existing System of Records Notice for
the PeoplePlus.
AGENCY:
SUMMARY: Pursuant to the provisions of
the Privacy Act of 1974 (5 U.S.C. 552a),
the Office of Administration and
Resources Management (OARM) is
giving notice that it proposes to AMEND
AN EXISTING SYSTEM OF RECORDS
for EPA–1 PeoplePlus. The
Environmental Protection Agency (EPA
or Agency) is amending a Privacy Act
system of records to reflect the agency’s
collection of employee data determined
to be privacy and or personally
identifiable information (PII). In
previous amendments the Human
Capital Management (HCM) function of
PeoplePlus was always the underlying
source of employee information when
providing Benefits, Payroll, and Time
and Labor processing. The data
collected includes, but is not limited to,
contents of employee information in the
Official Personnel Folder (OPF) as
specified in the Office of Personnel
Management (OPM) Operating Manual,
‘‘The Guide to Personnel
Recordkeeping,’’ but never to this level
of detail. Further, the system’s name is
changing from ‘‘PeoplePlus Payroll,
Time and Labor Application’’ to
‘‘PeoplePlus’’ because the name
included functions of PeoplePlus which
changed recently with the e-Payrolls
initiative. This notice does not affect
any Privacy Act rights already accorded
individuals who are subject of Agency
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personnel and payroll records.
PeoplePlus will not change the nature of
the records currently kept by EPA. This
action simply gives notice of the
additional HCM, and employee
information collected, and to notify the
public of the routine uses for
PeoplePlus. These records are
maintained in PeoplePlus to administer
EPA’s pay and leave requirements,
including processing, accounting, and
reporting requirements. They also
provide the basic source of factual data
about a person’s Federal employment
while in the service and after his or her
separation. Records in PeoplePlus have
various uses by Agency personnel
offices, including screening
qualifications of employees;
determining status, eligibility, and
employee’s rights and benefits under
pertinent laws and regulations
governing Federal employment;
computing length of service; and other
information needed to provide
personnel services. These records and
their automated or microform
equivalents may also be used to locate
individuals for personnel research.
DATES: Persons wishing to comment on
this system of records notice may do so
by August 20, 2007.
ADDRESSES: Submit your comments,
identified by Docket ID No. EPA–HQ–
OARM–2007–0166, by one of the
following methods:
• https://www.regulations.gov: Follow
the online instructions for submitting
comments.
• E-mail: oei.docket@epa.gov.
• Fax: 202–566–1752.
• Mail: OEI Docket, Environmental
Protection Agency, Mailcode: 2822T,
1200 Pennsylvania Ave., NW.,
Washington, DC 20460.
• Hand Delivery: OEI Docket, EPA/
DC, EPA West Building, Room B102,
1301 Constitution Ave., NW.,
Washington, DC. Such deliveries are
only accepted during the Docket’s
normal hours of operation, and special
arrangements should be made for
deliveries of boxed information.
Instructions: Direct your comments to
Docket ID No. EPA–HQ–OARM–2007–
0166. EPA’s policy is that all comments
received will be included in the public
docket without change and may be
made available online at https://
www.regulations.gov, including any
personal information provided, unless
the comment includes information
claimed to be Confidential Business
Information (CBI) or other information
for which disclosure is restricted by
statute. Do not submit information that
you consider to be CBI or otherwise
protected through www.regulations.gov.
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The www.regulations.gov Web site is an
‘‘anonymous access’’ system, which
means EPA will not know your identity
or contact information unless you
provide it in the body of your comment.
If you send an e-mail comment directly
to EPA without going through
www.regulations.gov your e-mail
address will be automatically captured
and included as part of the comment
that is placed in the public docket and
made available on the Internet. If you
submit an electronic comment, EPA
recommends that you include your
name and other contact information in
the body of your comment and with any
disk or CD–ROM you submit. If EPA
cannot read your comment due to
technical difficulties and cannot contact
you for clarification, EPA may not be
able to consider your comment.
Electronic files should avoid the use of
special characters, any form of
encryption, and be free of any defects or
viruses. For additional information
about EPA’s public docket visit the EPA
Docket Center homepage at https://
www.epa.gov/epahome/dockets.htm.
Docket: All documents in the docket
are listed in the www.regulations.gov
index. Although listed in the index,
some information is not publicly
available, e.g., CBI or other information
for which disclosure is restricted by
statute. Certain other material, such as
copyrighted material, will be publicly
available only in hard copy. Publicly
available docket materials are available
either electronically in
www.regulations.gov or in hard copy at
the OEI Docket, EPA/DC, EPA West
Building, Room B102, 1301 Constitution
Ave., NW., Washington, DC. The Public
Reading Room is open from 8:30 a.m. to
4:30 p.m., Monday through Friday
excluding legal holidays. The telephone
number for the Public Reading Room is
(202) 566–1744, and the telephone
number for the OEI Docket is (202) 566–
1752.
FOR FURTHER INFORMATION CONTACT:
Bobby Moore, Office of Human
Resources, Office of Administration and
Resources Management, U.S.
Environmental Protection Agency, 1200
Pennsylvania Ave., NW., M/C 3603M,
Washington, DC 20460, telephone (202)
564–7542.
SUPPLEMENTARY INFORMATION:
I. General Information
The EPA–1 PeoplePlus (PPL) system
of records does not duplicate any
existing system of records. Details
regarding the amended system of
records are contained in this Federal
Register Notice. PeoplePlus is EPA’s
integrated Human Resources, Benefits,
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and Time and Labor Management
System. PPL is an enterprise application
that provides multiple functionalities
for human resources and base benefits
as well as on-line entry for time and
labor data. The Human Capital
Management (HCM) function of
PeoplePlus was designed to support
personnel operations, feed payroll
systems, time and labor and meet
managers’, human resources (HR)
specialists’, and employees’ needs for
information necessary to manage day-today operations. These records are not a
substitute for the official, permanent
documentation that constitutes the
Official Personnel Folder (OPF). The
data collected includes, but is not
limited to, contents of employee
information in the OPF as specified in
the Office of Personnel Management
(OPM) Operating Manual, ‘‘The Guide
to Personnel Recordkeeping.’’ Much of
the Standard Form 52 ‘‘Request for
Personnel Action’’ and Standard Form
50 ‘‘Notification of Personnel Action’’,
information is collected to meet
Government-wide human resource
information needs. Civilian personnel
records are records that relate to the
supervision over and management of
Federal civilian employees. These
include records on the general
administration and operation of human
resource management programs and
functions as well as records that
concern individual employees. This
information is reported to the Central
Personnel Data File (CPDF), OPM’s
centralized, automated information
system that provides statistics on
Executive Branch employment to the
Congress and other agencies. This
information is used in a variety of ways
to evaluate and formulate human
resource systems and programs. Privacy
in PeoplePlus is protected by restricting
access to authorized users with
appropriate roles and permissions.
Privacy data is access and managed by
the Human Resources Specialist with
these secured roles. PeoplePlus is access
by EPA employees for time entry and
those who provide functional duties
within the system. Employees access
PeoplePlus using a secure Web site
within the Agency’s firewall. Employees
must use their unique Network ID and
secure Password to gain access.
PeoplePlus is managed and maintained
by both the Office of Administration
and Resources Management (OARM)
and the Office of the Chief Financial
Officer (OCFO). EPA’s Central Client
Server System (CCSS) is the general
support system which services and
supports the PeoplePlus major
application. CCSS is located at Research
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Triangle Park, N.C. within the National
Computer Center (NCC), in the Office of
Environmental Information (OEI).
Dated: June 4, 2007.
Molly A. O’Neill,
Assistant Administrator and Chief
Information Officer.
EPA–1
SYSTEM NAME:
PeoplePlus.
SYSTEM LOCATION:
National Computer Center,
Environmental Protection Agency,
Research Triangle Park, North Carolina
27711.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current and former EPA employees,
including Health and Human Services
Public Health Service Commissioned
Officers assigned to EPA.
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CATEGORIES OF RECORDS COVERED BY THE
SYSTEM:
This system contains general human
resources elements, basic benefits pay
and leave records. This includes, but is
not limited to, employee identification
and employment status data such as:
Name(s), records that establish an
individual’s identity, social security
number, date of birth, sex, race and
national origin, disability, home and
mailing addresses, home telephone
numbers and telephone numbers for
emergency contacts, type of
appointment, education, training
courses attended, veteran preference,
military service, service computation for
leave, date of probationary and trial
period began, date of and the annual
performance rating, date of and amount
of individual cash, time off, rating
based, and suggestion, patents and
invention awards, date of and amount of
group cash, time off, and suggestion,
patents, and inventions awards,
grievances and adverse actions for
performance based reductions in grade
and removal actions, and terminations
of probationers, date of within-grade
increases, Intergovernmental Personnel
Act records, union bus codes,
employing organization codes, salary,
pay plan, grade, step, adjudication of a
position classification and appeal,
retained grade or pay appeal, or Fair
Labor Standards Act (FLSA) claim
complaints, forms and reports
completed during employment as a
condition of employment, records and
pertaining and resulting from the testing
of the employee for use of illegal drugs,
reports of on-the-job injuries and
medical records, forms, and reports
generated as a result of the filing of a
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Workers’ Compensation, number of
hours worked, overtime, compensatory
time, leave accrual rate, leave usage and
balances, Thrift Saving Plans (TSP), TSP
loans, Civil Service Retirement and
Federal Employees Retirement System
contributions, Federal Insurance
Contributions Act (FICA) withholdings,
Federal, State, and city tax
withholdings, Federal Employee Group
Life Insurance withholdings, Federal
Long-Term Care Insurance, Federal
Employee Health Benefits withholdings,
charitable deductions, allotments to
financial organizations, garnishments,
savings bonds allotments, union dues
withholdings, deductions for Internal
Revenue Service levies, court ordered
child support levies, Federal salary
offset deductions, and information on
the Leave Transfer Program and the
Leave Bank Program, Flexible Spending
Accounts (FSA), child care subsidy,
time compliance technical orders
(TCTO), Physicians Comparability
Allowances (PCA), uniform allowances,
non-foreign cost-of-living allowances,
Within Grade Increase, Quality Step
Increase, student loan repayment
program, recruitment, relocation, and
retention incentives, extended
assignment incentives, supervisory
differentials, post differentials, night
pay differential, Sunday premium pay,
law enforcement availability pay,
administratively uncontrollable
overtime pay, regularly scheduled
standby duty pay, evacuation payment,
hazardous duty.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 5101 et seq.; 5 U.S.C. 5501
et seq.; 5 U.S.C. 5525 et seq.; 5 U.S.C.
5701 et seq.; 5 U.S.C. 6301 et seq.; 31
U.S.C. 3512; Executive Order 9397 (Nov.
22, 1943); 5 U.S.C. 6362; 5 U.S.C. 6311.
PURPOSE(S):
These records are maintained in
PeoplePlus to administer EPA’s pay and
leave requirements, including
processing, accounting and reporting
requirements. They also provide the
basic source of factual data about a
person’s Federal employment while in
the service and after his or her
separation. Records in PeoplePlus have
various uses by Agency personnel
offices, including screening
qualifications of employees;
determining status, eligibility, and
employee’s rights and benefits under
pertinent laws and regulations
governing Federal employment;
computing length of service; and other
information needed to provide
personnel services. These records and
their automated equivalents may also be
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used to locate individuals for personnel
research.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS, AND
THE PURPOSES OF SUCH USES:
A. To the Department of the Treasury
to issue checks, make payments, make
electronic funds transfers, and issue
U.S. Savings Bonds.
B. To the Department of Agriculture
National Finance Center to credit Thrift
Savings Plan deductions and loan
payments to employee accounts.
C. To the Department of Labor in
connection with a claim filed by an
employee for compensation due to a job
connected injury or illness.
D. To the Internal Revenue Service;
Social Security Administration; and
State and local tax authorities in
connection with the withholding of
employment taxes and tax levies.
E. To the State Unemployment Offices
in connection with a claim filed by
former employees for unemployment
benefits.
F. To the officials of labor
organizations as to the identity of
employees contributing union dues each
pay period and the amount of dues
withheld from each employee.
G. To the Office of Personnel
Management and to Health Benefit
carriers in connection with enrollment
and payroll deductions.
H. To the Office of Personnel
Management in connection with
employee retirement and life insurance
deductions.
I. To the Combined Federal Campaign
in connection with payroll deductions
for charitable contributions.
J. To the Office of Management and
Budget and Department of the Treasury
to provide required reports on financial
management responsibilities.
K. To provide information as
necessary to other Federal, State, local
or foreign agencies conducting
computer matching programs to help
eliminate fraud and abuse and to detect
unauthorized overpayments made to
individuals. When disclosures are made
as part of computer matching programs,
EPA will comply with the Computer
Matching and Privacy Protection Act of
1988.
L. To the Social Security
Administration and the Department of
Health and Human Services to provide
information on newly hired employees
for child support enforcement purposes.
M. To the Department of Health and
Human Services in connection with the
master personnel and payroll files for
their Public Health Service Officers.
N. To the Defense Finance and
Accounting Service to provide payroll
processing services.
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O. To the Federal Retirement Benefit
Contractors to enable employees to
receive retirement benefit calculations.
P. To disclose information to
Government training facilities (Federal,
State, and local) in review of OPM’s Go
Learn eGov initiative as part of EHRI.
Q. To disclose information to Office of
Civil Rights (OCR) for Equal
Employment Opportunity Commission
(EEOC) when requested in connection
with investigations of alleged or
possible discrimination practices in the
Federal Sector, and in response to its
request for use in the conduct of an
examination of an agency’s compliance
with affirmative action plan instructions
and the Uniform Guidelines on
Employee Selection Procedures (1978).
EPA’S GENERAL ROUTINE USES:
A, B, C, D, E, F, G, H, I, J, and K apply
to this system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
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STORAGE:
These records are maintained in hard
copy formats and computer processable
storage media such as computer tapes
and disks. The computer storage devices
are located in the National Computer
Center, Research Triangle Park, North
Carolina. Backup tapes are maintained
at a disaster recovery site. Data is on CD
and fiche—only after it rolls off line in
DCPS for use within the PROs to do
research. There are actual history tapes
kept in the storage facility for the 56
years.
• Retrievability: These records are
retrieved by the employee identification
number or name.
• Safeguards: Computer records are
maintained in a secure password
protected environment. Access to
computer records is limited to those
who have a need to know. Permission
level assignments allow users access
only to those functions for which they
are authorized. Paper records are
maintained in locked metal file
cabinets. All records are maintained in
secure, access-controlled areas or
buildings.
• Retention and Disposal: The
retention of data in the system is in
accordance with applicable EPA
Records Schedules #161 and 553 as
approved by the National Archives and
Records Administration. Employee
records are retained on magnetic tapes
for an indefinite period. Hard copy
records are maintained for varying
periods of time, at which time they are
disposed of by shredding.
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SYSTEM MANAGER(S) AND ADDRESS:
RECORD SOURCE CATEGORIES:
Director, Office of Human Resources,
Office of Administration and Resources
Management, U.S. Environmental
Protection Agency, 1200 Pennsylvania
Avenue, NW., (MC 3601ARN),
Washington, DC 20460 and Director,
Office of Financial Services, Office of
the Chief Financial Officer, U.S.
Environmental Protection Agency, 1200
Pennsylvania Avenue, NW., (MC
2734R), Washington, DC 20460.
Information in this system of records
is provided by:
A. The individual on whom the
record is maintained.
B. Agency officials such as managers
and supervisors.
C. Consumer reporting agencies, debt
collection agencies, Department of the
Treasury, and other Federal agencies.
D. Federal Retirement Benefit
contractors.
E. Leave Bank.
NOTIFICATION PROCEDURES:
Individuals who want to know
whether this system of records contains
information about them or who want to
access, amend or correct their records,
should make a written request to the
EPA Privacy Act Officer, Freedom of
Information Office, U.S. Environmental
Protection Agency, 1200 Pennsylvania
Ave., NW., (MC 2822T), Washington,
DC 20460 or by facsimile to (202) 566–
2149. Individuals must furnish the
following information for their records
to be located and identified:
A. Full name.
B. A statement that the request relates
to the PeoplePlus system of records.
C. A statement indicating the reason
for the request (i.e., access, amendment
or correction) and whether a personal
inspection of the records or a copy of
them by mail is desired.
D. Signature.
These requirements and related
provisions are set forth in EPA’s Privacy
Act regulations, 40 CFR Part 16, as
amended (2006), which are available on
the Agency’s Privacy Act Web site at
https://www.epa.gov/privacy/laws/
index.htm.
RECORD ACCESS PROCEDURE:
Individuals wishing to request access
to their records should follow the
Notification Procedures. Individuals
requesting access are also required to
provide adequate identification, such as
a driver’s license, employee
identification card, social security card,
credit card or other identifying
document. Additional identification
procedures may be required in some
instances.
CONTESTING RECORD PROCEDURE:
Individuals requesting correction or
amendment of their records should
follow the Notification Procedures and
the Record Access Procedures and also
identify the record or information to be
changed, giving specific reasons for the
change. Complete EPA Privacy Act
procedures are set out in 40 CFR part
16, as amended (2006).
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SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
[FR Doc. E7–13205 Filed 7–6–07; 8:45 am]
BILLING CODE 6560–50–P
ENVIRONMENTAL PROTECTION
AGENCY
[FRL–8337–3]
Proposed Settlement Agreement,
Comprehensive Environmental
Response, Compensation, and Liability
Act
Environmental Protection
Agency (‘‘EPA’’).
ACTION: Notice of proposed settlement
agreement; request for public comment.
AGENCY:
SUMMARY: In accordance with section
122(i) of the Comprehensive
Environmental Response, Compensation
and Liability Act of 1980, as amended
(‘‘CERCLA’’), 42 U.S.C. 9622(h)(i),
notice is hereby given of a proposed
administrative settlement pursuant to
section 122(h)(1) of CERCLA. The
proposed settlement is intended to
resolve the potential liability under
CERCLA of two (2) parties for response
costs incurred by EPA or by the United
States Department of Justice on behalf of
EPA in connection with Operable Unit
4 (‘‘OU4’’) of the Palmerton Zinc Pile
Superfund Site, Carbon County,
Pennsylvania (‘‘Site’’) after January 1,
2002, through August 23, 2006.
DATES: Written comments on the
proposed settlement agreement must be
received by August 8, 2007.
ADDRESSES: Submit your comments,
identified by Docket No. CERC–03–
2007–0049–DC, by mail to the Docket
Clerk (3RC00), United States
Environmental Protection Agency,
Region III, 1650 Arch Street,
Philadelphia, Pennsylvania 19103–
2029; or by e-mail to
nadolski.cynthia@epa.gov.
FOR FURTHER INFORMATION CONTACT:
Cynthia Nadolski (3RC43), Office of
Regional Counsel, United States
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]]>Agencies
[Federal Register Volume 72, Number 130 (Monday, July 9, 2007)]
[Notices]
[Pages 37217-37220]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-13205]
-----------------------------------------------------------------------
ENVIRONMENTAL PROTECTION AGENCY
[FRL-8337-4; EPA-HQ-OARM-2007-0166]
Amendment of System Records Notice for the PeoplePlus
AGENCY: Environmental Protection Agency (EPA).
ACTION: Notice of an Amendment of an existing System of Records Notice
for the PeoplePlus.
-----------------------------------------------------------------------
SUMMARY: Pursuant to the provisions of the Privacy Act of 1974 (5
U.S.C. 552a), the Office of Administration and Resources Management
(OARM) is giving notice that it proposes to AMEND AN EXISTING SYSTEM OF
RECORDS for EPA-1 PeoplePlus. The Environmental Protection Agency (EPA
or Agency) is amending a Privacy Act system of records to reflect the
agency's collection of employee data determined to be privacy and or
personally identifiable information (PII). In previous amendments the
Human Capital Management (HCM) function of PeoplePlus was always the
underlying source of employee information when providing Benefits,
Payroll, and Time and Labor processing. The data collected includes,
but is not limited to, contents of employee information in the Official
Personnel Folder (OPF) as specified in the Office of Personnel
Management (OPM) Operating Manual, ``The Guide to Personnel
Recordkeeping,'' but never to this level of detail. Further, the
system's name is changing from ``PeoplePlus Payroll, Time and Labor
Application'' to ``PeoplePlus'' because the name included functions of
PeoplePlus which changed recently with the e-Payrolls initiative. This
notice does not affect any Privacy Act rights already accorded
individuals who are subject of Agency
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personnel and payroll records. PeoplePlus will not change the nature of
the records currently kept by EPA. This action simply gives notice of
the additional HCM, and employee information collected, and to notify
the public of the routine uses for PeoplePlus. These records are
maintained in PeoplePlus to administer EPA's pay and leave
requirements, including processing, accounting, and reporting
requirements. They also provide the basic source of factual data about
a person's Federal employment while in the service and after his or her
separation. Records in PeoplePlus have various uses by Agency personnel
offices, including screening qualifications of employees; determining
status, eligibility, and employee's rights and benefits under pertinent
laws and regulations governing Federal employment; computing length of
service; and other information needed to provide personnel services.
These records and their automated or microform equivalents may also be
used to locate individuals for personnel research.
DATES: Persons wishing to comment on this system of records notice may
do so by August 20, 2007.
ADDRESSES: Submit your comments, identified by Docket ID No. EPA-HQ-
OARM-2007-0166, by one of the following methods:
https://www.regulations.gov: Follow the online instructions
for submitting comments.
E-mail: oei.docket@epa.gov.
Fax: 202-566-1752.
Mail: OEI Docket, Environmental Protection Agency,
Mailcode: 2822T, 1200 Pennsylvania Ave., NW., Washington, DC 20460.
Hand Delivery: OEI Docket, EPA/DC, EPA West Building, Room
B102, 1301 Constitution Ave., NW., Washington, DC. Such deliveries are
only accepted during the Docket's normal hours of operation, and
special arrangements should be made for deliveries of boxed
information.
Instructions: Direct your comments to Docket ID No. EPA-HQ-OARM-
2007-0166. EPA's policy is that all comments received will be included
in the public docket without change and may be made available online at
https://www.regulations.gov, including any personal information
provided, unless the comment includes information claimed to be
Confidential Business Information (CBI) or other information for which
disclosure is restricted by statute. Do not submit information that you
consider to be CBI or otherwise protected through www.regulations.gov.
The www.regulations.gov Web site is an ``anonymous access'' system,
which means EPA will not know your identity or contact information
unless you provide it in the body of your comment. If you send an e-
mail comment directly to EPA without going through www.regulations.gov
your e-mail address will be automatically captured and included as part
of the comment that is placed in the public docket and made available
on the Internet. If you submit an electronic comment, EPA recommends
that you include your name and other contact information in the body of
your comment and with any disk or CD-ROM you submit. If EPA cannot read
your comment due to technical difficulties and cannot contact you for
clarification, EPA may not be able to consider your comment. Electronic
files should avoid the use of special characters, any form of
encryption, and be free of any defects or viruses. For additional
information about EPA's public docket visit the EPA Docket Center
homepage at https://www.epa.gov/epahome/dockets.htm.
Docket: All documents in the docket are listed in the
www.regulations.gov index. Although listed in the index, some
information is not publicly available, e.g., CBI or other information
for which disclosure is restricted by statute. Certain other material,
such as copyrighted material, will be publicly available only in hard
copy. Publicly available docket materials are available either
electronically in www.regulations.gov or in hard copy at the OEI
Docket, EPA/DC, EPA West Building, Room B102, 1301 Constitution Ave.,
NW., Washington, DC. The Public Reading Room is open from 8:30 a.m. to
4:30 p.m., Monday through Friday excluding legal holidays. The
telephone number for the Public Reading Room is (202) 566-1744, and the
telephone number for the OEI Docket is (202) 566-1752.
FOR FURTHER INFORMATION CONTACT: Bobby Moore, Office of Human
Resources, Office of Administration and Resources Management, U.S.
Environmental Protection Agency, 1200 Pennsylvania Ave., NW., M/C
3603M, Washington, DC 20460, telephone (202) 564-7542.
SUPPLEMENTARY INFORMATION:
I. General Information
The EPA-1 PeoplePlus (PPL) system of records does not duplicate any
existing system of records. Details regarding the amended system of
records are contained in this Federal Register Notice. PeoplePlus is
EPA's integrated Human Resources, Benefits, and Time and Labor
Management System. PPL is an enterprise application that provides
multiple functionalities for human resources and base benefits as well
as on-line entry for time and labor data. The Human Capital Management
(HCM) function of PeoplePlus was designed to support personnel
operations, feed payroll systems, time and labor and meet managers',
human resources (HR) specialists', and employees' needs for information
necessary to manage day-to-day operations. These records are not a
substitute for the official, permanent documentation that constitutes
the Official Personnel Folder (OPF). The data collected includes, but
is not limited to, contents of employee information in the OPF as
specified in the Office of Personnel Management (OPM) Operating Manual,
``The Guide to Personnel Recordkeeping.'' Much of the Standard Form 52
``Request for Personnel Action'' and Standard Form 50 ``Notification of
Personnel Action'', information is collected to meet Government-wide
human resource information needs. Civilian personnel records are
records that relate to the supervision over and management of Federal
civilian employees. These include records on the general administration
and operation of human resource management programs and functions as
well as records that concern individual employees. This information is
reported to the Central Personnel Data File (CPDF), OPM's centralized,
automated information system that provides statistics on Executive
Branch employment to the Congress and other agencies. This information
is used in a variety of ways to evaluate and formulate human resource
systems and programs. Privacy in PeoplePlus is protected by restricting
access to authorized users with appropriate roles and permissions.
Privacy data is access and managed by the Human Resources Specialist
with these secured roles. PeoplePlus is access by EPA employees for
time entry and those who provide functional duties within the system.
Employees access PeoplePlus using a secure Web site within the Agency's
firewall. Employees must use their unique Network ID and secure
Password to gain access. PeoplePlus is managed and maintained by both
the Office of Administration and Resources Management (OARM) and the
Office of the Chief Financial Officer (OCFO). EPA's Central Client
Server System (CCSS) is the general support system which services and
supports the PeoplePlus major application. CCSS is located at Research
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Triangle Park, N.C. within the National Computer Center (NCC), in the
Office of Environmental Information (OEI).
Dated: June 4, 2007.
Molly A. O'Neill,
Assistant Administrator and Chief Information Officer.
EPA-1
System Name:
PeoplePlus.
System Location:
National Computer Center, Environmental Protection Agency, Research
Triangle Park, North Carolina 27711.
Categories of Individuals Covered by the System:
Current and former EPA employees, including Health and Human
Services Public Health Service Commissioned Officers assigned to EPA.
Categories of Records Covered by the System:
This system contains general human resources elements, basic
benefits pay and leave records. This includes, but is not limited to,
employee identification and employment status data such as: Name(s),
records that establish an individual's identity, social security
number, date of birth, sex, race and national origin, disability, home
and mailing addresses, home telephone numbers and telephone numbers for
emergency contacts, type of appointment, education, training courses
attended, veteran preference, military service, service computation for
leave, date of probationary and trial period began, date of and the
annual performance rating, date of and amount of individual cash, time
off, rating based, and suggestion, patents and invention awards, date
of and amount of group cash, time off, and suggestion, patents, and
inventions awards, grievances and adverse actions for performance based
reductions in grade and removal actions, and terminations of
probationers, date of within-grade increases, Intergovernmental
Personnel Act records, union bus codes, employing organization codes,
salary, pay plan, grade, step, adjudication of a position
classification and appeal, retained grade or pay appeal, or Fair Labor
Standards Act (FLSA) claim complaints, forms and reports completed
during employment as a condition of employment, records and pertaining
and resulting from the testing of the employee for use of illegal
drugs, reports of on-the-job injuries and medical records, forms, and
reports generated as a result of the filing of a Workers' Compensation,
number of hours worked, overtime, compensatory time, leave accrual
rate, leave usage and balances, Thrift Saving Plans (TSP), TSP loans,
Civil Service Retirement and Federal Employees Retirement System
contributions, Federal Insurance Contributions Act (FICA) withholdings,
Federal, State, and city tax withholdings, Federal Employee Group Life
Insurance withholdings, Federal Long-Term Care Insurance, Federal
Employee Health Benefits withholdings, charitable deductions,
allotments to financial organizations, garnishments, savings bonds
allotments, union dues withholdings, deductions for Internal Revenue
Service levies, court ordered child support levies, Federal salary
offset deductions, and information on the Leave Transfer Program and
the Leave Bank Program, Flexible Spending Accounts (FSA), child care
subsidy, time compliance technical orders (TCTO), Physicians
Comparability Allowances (PCA), uniform allowances, non-foreign cost-
of-living allowances, Within Grade Increase, Quality Step Increase,
student loan repayment program, recruitment, relocation, and retention
incentives, extended assignment incentives, supervisory differentials,
post differentials, night pay differential, Sunday premium pay, law
enforcement availability pay, administratively uncontrollable overtime
pay, regularly scheduled standby duty pay, evacuation payment,
hazardous duty.
Authority for Maintenance of the System:
5 U.S.C. 5101 et seq.; 5 U.S.C. 5501 et seq.; 5 U.S.C. 5525 et
seq.; 5 U.S.C. 5701 et seq.; 5 U.S.C. 6301 et seq.; 31 U.S.C. 3512;
Executive Order 9397 (Nov. 22, 1943); 5 U.S.C. 6362; 5 U.S.C. 6311.
Purpose(s):
These records are maintained in PeoplePlus to administer EPA's pay
and leave requirements, including processing, accounting and reporting
requirements. They also provide the basic source of factual data about
a person's Federal employment while in the service and after his or her
separation. Records in PeoplePlus have various uses by Agency personnel
offices, including screening qualifications of employees; determining
status, eligibility, and employee's rights and benefits under pertinent
laws and regulations governing Federal employment; computing length of
service; and other information needed to provide personnel services.
These records and their automated equivalents may also be used to
locate individuals for personnel research.
Routine Uses of Records Maintained in the System, Including Categories
of Users, and the Purposes of Such Uses:
A. To the Department of the Treasury to issue checks, make
payments, make electronic funds transfers, and issue U.S. Savings
Bonds.
B. To the Department of Agriculture National Finance Center to
credit Thrift Savings Plan deductions and loan payments to employee
accounts.
C. To the Department of Labor in connection with a claim filed by
an employee for compensation due to a job connected injury or illness.
D. To the Internal Revenue Service; Social Security Administration;
and State and local tax authorities in connection with the withholding
of employment taxes and tax levies.
E. To the State Unemployment Offices in connection with a claim
filed by former employees for unemployment benefits.
F. To the officials of labor organizations as to the identity of
employees contributing union dues each pay period and the amount of
dues withheld from each employee.
G. To the Office of Personnel Management and to Health Benefit
carriers in connection with enrollment and payroll deductions.
H. To the Office of Personnel Management in connection with
employee retirement and life insurance deductions.
I. To the Combined Federal Campaign in connection with payroll
deductions for charitable contributions.
J. To the Office of Management and Budget and Department of the
Treasury to provide required reports on financial management
responsibilities.
K. To provide information as necessary to other Federal, State,
local or foreign agencies conducting computer matching programs to help
eliminate fraud and abuse and to detect unauthorized overpayments made
to individuals. When disclosures are made as part of computer matching
programs, EPA will comply with the Computer Matching and Privacy
Protection Act of 1988.
L. To the Social Security Administration and the Department of
Health and Human Services to provide information on newly hired
employees for child support enforcement purposes.
M. To the Department of Health and Human Services in connection
with the master personnel and payroll files for their Public Health
Service Officers.
N. To the Defense Finance and Accounting Service to provide payroll
processing services.
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O. To the Federal Retirement Benefit Contractors to enable
employees to receive retirement benefit calculations.
P. To disclose information to Government training facilities
(Federal, State, and local) in review of OPM's Go Learn eGov initiative
as part of EHRI.
Q. To disclose information to Office of Civil Rights (OCR) for
Equal Employment Opportunity Commission (EEOC) when requested in
connection with investigations of alleged or possible discrimination
practices in the Federal Sector, and in response to its request for use
in the conduct of an examination of an agency's compliance with
affirmative action plan instructions and the Uniform Guidelines on
Employee Selection Procedures (1978).
EPA's General Routine Uses:
A, B, C, D, E, F, G, H, I, J, and K apply to this system.
Policies and Practices For Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
These records are maintained in hard copy formats and computer
processable storage media such as computer tapes and disks. The
computer storage devices are located in the National Computer Center,
Research Triangle Park, North Carolina. Backup tapes are maintained at
a disaster recovery site. Data is on CD and fiche--only after it rolls
off line in DCPS for use within the PROs to do research. There are
actual history tapes kept in the storage facility for the 56 years.
Retrievability: These records are retrieved by the
employee identification number or name.
Safeguards: Computer records are maintained in a secure
password protected environment. Access to computer records is limited
to those who have a need to know. Permission level assignments allow
users access only to those functions for which they are authorized.
Paper records are maintained in locked metal file cabinets. All records
are maintained in secure, access-controlled areas or buildings.
Retention and Disposal: The retention of data in the
system is in accordance with applicable EPA Records Schedules
161 and 553 as approved by the National Archives and Records
Administration. Employee records are retained on magnetic tapes for an
indefinite period. Hard copy records are maintained for varying periods
of time, at which time they are disposed of by shredding.
System Manager(s) and Address:
Director, Office of Human Resources, Office of Administration and
Resources Management, U.S. Environmental Protection Agency, 1200
Pennsylvania Avenue, NW., (MC 3601ARN), Washington, DC 20460 and
Director, Office of Financial Services, Office of the Chief Financial
Officer, U.S. Environmental Protection Agency, 1200 Pennsylvania
Avenue, NW., (MC 2734R), Washington, DC 20460.
Notification Procedures:
Individuals who want to know whether this system of records
contains information about them or who want to access, amend or correct
their records, should make a written request to the EPA Privacy Act
Officer, Freedom of Information Office, U.S. Environmental Protection
Agency, 1200 Pennsylvania Ave., NW., (MC 2822T), Washington, DC 20460
or by facsimile to (202) 566-2149. Individuals must furnish the
following information for their records to be located and identified:
A. Full name.
B. A statement that the request relates to the PeoplePlus system of
records.
C. A statement indicating the reason for the request (i.e., access,
amendment or correction) and whether a personal inspection of the
records or a copy of them by mail is desired.
D. Signature.
These requirements and related provisions are set forth in EPA's
Privacy Act regulations, 40 CFR Part 16, as amended (2006), which are
available on the Agency's Privacy Act Web site at https://www.epa.gov/
privacy/laws/index.htm.
Record Access Procedure:
Individuals wishing to request access to their records should
follow the Notification Procedures. Individuals requesting access are
also required to provide adequate identification, such as a driver's
license, employee identification card, social security card, credit
card or other identifying document. Additional identification
procedures may be required in some instances.
Contesting Record Procedure:
Individuals requesting correction or amendment of their records
should follow the Notification Procedures and the Record Access
Procedures and also identify the record or information to be changed,
giving specific reasons for the change. Complete EPA Privacy Act
procedures are set out in 40 CFR part 16, as amended (2006).
Record Source Categories:
Information in this system of records is provided by:
A. The individual on whom the record is maintained.
B. Agency officials such as managers and supervisors.
C. Consumer reporting agencies, debt collection agencies,
Department of the Treasury, and other Federal agencies.
D. Federal Retirement Benefit contractors.
E. Leave Bank.
System Exempted from Certain Provisions of the Act:
None.
[FR Doc. E7-13205 Filed 7-6-07; 8:45 am]
BILLING CODE 6560-50-P
