Privacy Act of 1974; System of Records, 37204-37205 [E7-13193]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Navy
• Navy Department

[Federal Register Volume 72, Number 130 (Monday, July 9, 2007)]
[Notices]
[Pages 37204-37205]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-13193]


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DEPARTMENT OF DEFENSE

Department of the Navy

[USN-2007-0039]


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy.

ACTION: Notice to add a system of records.

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SUMMARY: The Department of the Navy proposes to add a system of records 
to its inventory of record systems subject to the Privacy Act of 1974 
(5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on August 8, 2007 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations (DNS-36), 2000 Navy Pentagon, 
Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-325-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy's notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act, were submitted on June 29, 2007, to the House 
Committee on Oversight and Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996, 
(February 20, 1996, 61 FR 6427).

    Dated: July 2, 2007.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
NM06150-7

System Name:
    Navy-Marine Corps Combat Trauma Registry (CTR).

System Location:
    Naval Health Research Center, P.O. Box 85122, San Diego, CA 92186-
5122.

Categories of Individuals Covered By the System:
    All injury, disease, psychiatric, and sick call patients (active 
duty Army, Air Force, Navy, Marine Corps, and Coast Guard, reserve/
National Guard, civilian, and contractor) initially treated at a 
deployed Navy-Marine Corps medical facility during military operations.

Categories Of Records In the System:
    Demographic and health data related to the injury, disease or 
psychiatric event incurred. Demographic data includes individual's 
name, Social Security Number (SSN), rank, unit, date of birth, gender. 
Event data includes mechanism of injury, personal protective equipment, 
date and times of injury, and arrival to the treatment facility. Health 
data includes anatomical location of injury, vital signs, diagnosis, 
treatment, procedures, operative notes, disposition, outcomes, and 
quality of life indicators.
    Health data are collected from clinical encounters, from the point 
of injury (or disease event) through long-term rehabilitative care.

Authority For Maintenance of the System:
    10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, 
Headquarters, Marine Corps; OASD/HA Policy 04-031, Coordination of 
Policy to Establish a Joint Theater Trauma Registry; Memorandum of 
Understanding between the Naval Health Research Center and the U.S. 
Army Institute of Surgical Research; and E.0. 9397 (SSN).

Purpose(s):
    To create, populate, and maintain a computerized database of 
medical events associated with combat casualty care. From the point of 
injury (or disease event) through final

[[Page 37205]]

rehabilitative outcome(s) for patients treated at Navy-Marine Corps 
medical facilities; To track persons through the medical chain of 
evacuation, to relate outcomes with medical care received, and to 
conduct research studies and analyses; to track active duty personnel 
initially treated at these facilities throughout the medical chain of 
evacuation and on through long-term rehabilitative care; to provide 
Navy-Marine Corps data to the Joint Theater Trauma Registry at the 
Institute of Surgical Research, Brooke Army Medical Center, San 
Antonio, TX, for the aggregation of Army, Navy, and Air Force combat 
casualty data.

Routine Uses of Records Maintained In the System, Including Categories 
of Users and the Purposes of Such Uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of system of record notices also apply to this 
system, except as identified below.

    Note 1: This system of records contains individually 
identifiable health information. The DoD Health Information Privacy 
Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance 
Portability and Accountability Act of 1996, applies to most such 
health information. DoD 6025.18-R may place additional procedural 
requirements on the uses and disclosures of such information beyond 
those found in the Privacy Act of 1974 or mentioned in this system 
of records notice.


    Note 2: Personal identity, diagnosis, prognosis or treatment 
information of any patient maintained in connection with the 
performance of any program or activity relating to substance abuse 
education, prevention, training, treatment, rehabilitation, or 
research, which is conducted, regulated, or directly or indirectly 
assisted by any department or agency of the United States, except as 
provided in 42 U.S.C. 290dd-2, will be treated as confidential and 
will be disclosed only for the purposes and under the circumstances 
expressly authorized under 42 U.S.C. 290dd-2. The ``Blanket Routine 
Uses'' do not apply to these types of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    Individual's name and Social Security Number (SSN).

Safeguards:
    Records are located in restricted areas accessible only to 
authorized personnel that are properly screened, cleared, and trained. 
Automated information is password protected and encrypted. Automated 
and manual records are available only to authorized personnel having a 
need-to-know.

Retention and Disposal:
    Permanent.

System Manager(S) and Address:
    Policy Official: Commanding Officer, Naval Health Research Center, 
P.O. Box 85122, San Diego, CA 92186-5122.
    Record Holder: Principal Investigator, Navy-Marine Corps Combat 
Trauma Registry, Naval Health Research Center, P.O. Box 85122, San 
Diego, CA 92186-5122.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Principal Investigator, Navy-Marine Corps Combat Trauma 
Registry, Naval Health Research Center, P.O. Box 85122, San Diego, CA 
92186-5122.
    The request should include the individual's full name, Social 
Security Number (SSN), complete mailing address, and must be signed by 
the service member requesting the information.

Record Access Procedure:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the 
Principal Investigator, Navy-Marine Corps Combat Trauma Registry, Naval 
Health Research Center, P.O. Box 85122, San Diego, CA 92186-5122.
    The request should include the individual's full name, Social 
Security Number (SSN), complete mailing address, and must be signed by 
the service member requesting the information.

Contesting Record Procedure:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record Source Categories:
    Individual theater medical registry forms; medical records at 
Landstuhl Regional Medical Center, Germany (LRMC); National Naval 
Medical Center, Bethesda (NNMC); autopsy records at Armed Forces 
Institute of Pathology, Washington, DC (AFIP); Career History Archival 
Medical and Personnel System (CHAMPS); Civil Composite Health Care 
System (CHCS); Defense Enrollment Eligibility Reporting System (DEERS); 
Defense Manpower Data Center (DMDC), Joint Patient Tracking Application 
(JPTA); Joint Theater Trauma Registry (JTTR); and TRICARE Management 
Activity (TMA).

Exemptions Claimed For the System:
    None.

 [FR Doc. E7-13193 Filed 7-6-07; 8:45 am]
BILLING CODE 5001-06-P