Privacy Act of 1974, as Amended; Addition of a New System of Records, 30816-30818 [E7-10726]

Agencies

• Office of the Secretary
• DEPARTMENT OF THE INTERIOR

[Federal Register Volume 72, Number 106 (Monday, June 4, 2007)]
[Notices]
[Pages 30816-30818]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-10726]


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DEPARTMENT OF THE INTERIOR

Office of the Secretary


Privacy Act of 1974, as Amended; Addition of a New System of 
Records

AGENCY: Department of the Interior, Office of the Secretary.

ACTION: Proposed addition of a new system of records.

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SUMMARY: The Department of the Interior (DOI) is issuing public notice 
of its intent to add a new Privacy Act system of records to its 
inventory of records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a). The Privacy Act requires publication of a Federal 
Register notice of the existence and character of records systems 
maintained by the agency (5 U.S.C. 552 a e)(4)). The new system of 
records is ``DOI-06'' and is titled ``The `America The Beautiful--The 
National Parks and Federal

[[Page 30817]]

Recreational Lands Pass' System'' (hereinafter ``the Pass System'').

DATES: 5 U.S.C. 552a(e)(11) requires that the public be provided a 30-
day period in which to comment on the intended use of the information 
in the Pass System. The Office of Management and Budget, in its 
Circular A-130, requires an additional 10-day period (for a total of 40 
days) in which to comment. Any persons interested in commenting on the 
proposed Pass System may do so by submitting comments in writing to the 
National Park Service Privacy Act Officer, U.S. Department of the 
Interior, 1849 C Street, NW., Washington, DC 20240, or by e-mail at 
diane_cooke@nps.gov. Comments received within 40 days of the date of 
publication in the Federal Register will be considered. The notice will 
be effective as proposed at the end of the comment period unless 
comments are received that would require substantial modifications to 
the Pass System. In that case, the Department will re-publish the 
notice.
    Before including your address, phone number, e-mail address, or 
other personal identifying information in your comment, you should be 
aware that your entire comment--including your personal identifying 
information--may be made publicly available at any time. While you can 
ask us in your comment to withhold your personal identifying 
information from public review, we cannot guarantee that we will be 
able to do so.

FOR FURTHER INFORMATION CONTACT: Ben Simon, Office of Policy Analysis, 
at Benjamin--Simon@ios.doi.gov, MS-3530-MIB, 1849 C St., NW., 
Washington, DC 20240. Phone: 202-208-4916. Fax: 202-208-4867.

SUPPLEMENTARY INFORMATION: The Pass System will contain information 
about (a) organizations and individuals who purchase and/or receive the 
``America The Beautiful--The National Parks and Federal Recreational 
Lands Pass'' (hereinafter ``the Pass''), and (b) individuals who 
register to receive information about the Pass program and stewardship 
opportunities. The information collected will be that needed to process 
financial transactions to complete Pass purchase requests; fulfill 
Passes to individuals (``fulfill'' and ``fulfillment'' refer to 
shipping and handling of Passes), Federal recreation sites, and third 
parties; and provide such associated customer services as sending 
anniversary renewal notices and providing information about the Pass 
program and Federal lands. Any entity authorized to sell and fulfill 
Passes on behalf of the government will be barred from selling, 
renting, licensing, sharing, or disclosing to third parties any 
personal information collected. Any such entity will also be barred 
from using any personal information collected for purposes other than 
to sell and fulfill Passes. Informational or promotional messages will 
be sent to individuals only if they have affirmatively requested such 
messages through an ``opt-in'' mechanism. A copy of the system notice 
for the Pass System, DOI-06, follows.

Diane M. Cooke,
National Park Service Privacy Act Officer, Department of the Interior.
INTERIOR/DOI-06

System name:
    The ``America The Beautiful--The National Parks and Federal 
Recreational Lands Pass'' System--Interior, DOI-06.

Security classification:
    Not classified.

System name:
    Department of the Interior, The ``America The Beautiful--The 
National Parks and Federal Recreational Lands Pass'' System 
(hereinafter ``the Pass System'').

System location:
    Initially, records in this system pertaining to Pass sales and 
fulfillment will be located at the U.S. Geological Survey: U.S. 
Geological Survey Geospatial Information Office, Science Information & 
Education Branch, MS-306/Accounting Team, Box 25286, Denver Federal 
Center, Denver, CO 80225. Once a contractor(s) for Pass sales has been 
selected, these records will be located at a secure site (see 
``Safeguards'' heading below) at a location managed by the contractor 
for the Department of the Interior responsible for these functions.

Categories of individuals covered by the system:
    (1) Members of the public who (a) purchase the ``America The 
Beautiful--The National Parks and Federal Recreational Lands Pass'' 
(hereinafter, ``the Pass'') via the Internet or a telephone call-
center, (b) register online to receive information about the Pass 
program and stewardship opportunities, or (c) are awarded a Pass as a 
result of reaching the necessary threshold of hours volunteered at 
Federal recreation lands; (2) representatives of businesses and 
organizations who are third party vendors of the Pass; and (3) DOI and 
U.S. Department of Agriculture, Forest Service employees who serve as 
ordering contacts for the Pass for sale/distribution.

Categories of records in the system:
    (1) Name of individual/organization and contact information, 
including home address, telephone number, and e-mail address.
    (2) Category of Pass(es) being purchased or awarded (Annual Pass or 
Volunteer Pass).
    (3) Financial information necessary to process Pass purchases, 
including credit card number, type of credit card (e.g., Visa or 
Mastercard), expiration date, and credit card security code.
    (4) Date that Pass(es) were last purchased or awarded.
    (5) Other information necessary to manage the Pass program (such as 
desire to receive further information when requested, contact method, 
and other preferences).

Authority for maintenance of the system:
    Authorization is granted in the Federal Lands Recreation 
Enhancement Act of 2004 (REA), 16 U.S.C. 6804.

Routine uses of records maintained in the system including categories 
of users and the purposes of such uses:
    The primary purposes of the Pass System are: (1) To process 
financial transactions to complete sales of Passes; (2) to fulfill 
Passes to individuals, Federal recreation sites, and third party 
vendors of the Pass; (3) for those who ``opt-in'' or register, to send 
updates, reminders (including remarketing the Pass when an individual's 
Pass is about to expire), and additional information on the Pass 
program and stewardship opportunities from the REA participating 
agencies and three Congressionally Authorized Foundations (the National 
Fish and Wildlife Foundation, the National Forest Foundation, and the 
National Park Foundation); and (4) for other necessary actions to 
manage the Pass program within the intent of the authorizing 
legislation.

Disclosures outside of the Department of the Interior may be made to:
    (1) An expert, consultant, contractor (including employees of the 
contractor) of DOI that performs, on DOI's behalf, services requiring 
access to these records.
    (2) The Department of Agriculture's Forest Service as necessary to 
implement the Pass program.
    (3) The three Congressionally Authorized Foundations (the National 
Fish and Wildlife Foundation, the National Forest Foundation, and the 
National Park Foundation) about those

[[Page 30818]]

individuals or entities who ``opt-in'' or register.
    (4)(a) Any of the following entities or individuals when the 
circumstances set forth in (b) are met:
    (i) The Department of Justice (DOJ);
    (ii) A court, adjudicative, or other administrative body;
    (iii) A party in litigation before a court or adjudicative or 
administrative body;
    (iv) The Department or any component of the Department;
    (v) Any Department employee acting in his or her official capacity; 
or
    (vi) Any Departmental employee acting in his or her individual 
capacity if the Department or the DOJ has agreed to represent that 
employee or pay for private representation of the employee;
    (b) When
    (i) There is a proceeding in which one of the following is a party 
or has an interest:
    (A) The Department or any component of the Department;
    (B) Any Department employee acting in his or her official capacity;
    (C) Any Departmental employee acting in his or her individual 
capacity if the Department or the DOJ has agreed to represent that 
employee or pay for private representation of the employee;
    (D) The United States, when the DOJ determines that the Department 
is likely to be affected by the proceeding; and
    (ii) The Department deems the disclosure to be:
    (A) Relevant and necessary to the proceeding; and
    (B) Compatible with the purposes for which the records were 
compiled.
    (5) Appropriate Federal, State, local, or foreign agencies 
responsible for investigating or prosecuting the violation of or for 
enforcing or implementing a statute, rule, regulation, order, or 
license, when the Department becomes aware of a violation or potential 
violation of a statute, rule, regulation, order, or license.
    (6) A congressional office in response to a written inquiry an 
individual covered by the Pass System has made to the congressional 
office about him or herself.
    (7) A debt collection agency for the purpose of collecting 
outstanding debts owed to the Department for fees associated with 
processing FOIA/PA requests.
    (8) Consumer reporting agencies to facilitate collection of debts 
owed the government.
    (9) To disclose debtor information to the Internal Revenue Service, 
or to another Federal agency or its contractor solely to aggregate 
information for the Internal Revenue Service to collect debts owed to 
the Federal government through the offset of tax refunds.
    (10) Other Federal agencies for the purpose of collecting debts 
owed to the Federal government by administrative or salary offset.
    (11) Entities or individuals as otherwise required by law.

Disclosure to Consumer Reporting Agencies:
    Pursuant to 5 U.S.C. 552a(b)(12), records can be disclosed to 
consumer reporting agencies as they are defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act 
of 1966 (31 U.S.C. 3701(a)(3)).

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored, in paper form, in file folders within filing 
cabinets, and in electronic form, in computer systems.

Retrievability:
    Information from the Pass System will be retrievable by (1) name of 
individual or organization, (2) address, (3) credit card information 
(for Pass purchasers only), and (4) other unique identifiers such as an 
e-mail address or a phone number.

Safeguards:
    Access to records in the Pass System is limited to authorized 
personnel whose official duties require such access. Paper records are 
maintained in file cabinets in secured rooms that will be locked during 
non-business hours. Electronic records conform to Office of Management 
and Budget and Departmental guidelines reflecting the implementation of 
the E-Government Act of 2002, National Information Security Act Special 
Publication standards for Cyber Security and the Department of Interior 
regulations on safeguarding of Privacy Act information (43 CFR 2.51). A 
Privacy Impact Assessment was developed for the Pass System to ensure 
that Privacy Act requirements and safeguards are met. Database tables 
will be kept on separate file servers away from general file storage 
and other local area network usage. The database itself will be stored 
in a password-protected, client-server database. Electronic 
transmissions of records will be encrypted and password-protected. Such 
security measures will establish access levels for different types of 
users.

Retention and Disposal:
    Records in the Pass System will be retained and disposed of in 
accordance with item 9105 of the Office of the Secretary's Consolidated 
Subject-Function Code Records Disposition Schedule, which is being 
drafted to cover the Pass System.

System manager and address:
    America The Beautiful--The National Parks and Federal Recreational 
Lands Pass Program Manager, National Park Service, MS-7408-MIB, 1849 C 
St., NW., Washington, DC 20240.

Notification procedures:
    Individuals requesting information as to the existence of records 
pertaining to themselves in the Pass System must write to the System 
Manager, at the address provided above. Their requests must be signed, 
and must include their full names and addresses. (See 43 CFR 2.60)

Record Access procedures:
    Individuals requesting copies of their records from the Pass System 
must write to the System Manager at the address provided above. Their 
requests must be signed, and must include their full names and 
addresses. Their request envelopes and letters should be clearly marked 
``PRIVACY ACT REQUEST FOR ACCESS'' (See 43 CFR 2.63).

Contesting Record Procedures:
    Individuals requesting changes to their records must write to the 
System Manager at the address provided above. Their requests must be 
signed, and must include their full names and addresses, as well as an 
explanation of what information they believe should be changed, and 
why. (See 43 CFR 2.71)

Record source categories:
    Information in the Pass System comes primarily from persons or 
parties purchasing or receiving Pass(es) or registering to receive 
additional information. Individuals provide information using 
electronic forms or over the telephone if using a telephone call-in 
center.

Exemptions claimed for the system:
    None.

[FR Doc. E7-10726 Filed 6-1-07; 8:45 am]
BILLING CODE 4310-70-P