Privacy Act of 1974; Systems of Records, 30785-30786 [E7-10687]

Download as PDF Federal Register / Vol. 72, No. 106 / Monday, June 4, 2007 / Notices CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Army, Navy, Air Force, Marine Corps active duty, Reserve and National Guard members; and DoD civilian employees paid by appropriated funds. CATEGORIES OF RECORDS IN THE SYSTEM: Name, Social Security Number (SSN), duty address, employing agency, military branch of service, and members’ military status. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301, Departmental Regulations; 31 U.S.C. Sections 3511, 3512, 3513; and E.O. 9397 (SSN). PURPOSE(S): The system is in support of the DFAS accounting and finance disbursing systems. This system will receive obligations and expense data that will be used for the General Accounting and Finance System and the Centralized Disbursing System. As a management tool, it will determine budget execution status and generate statistical analysis as required by the Department of Defense (DoD). ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD ‘Blanket Routine Uses’ published at the beginning of the DoD compilation of systems of records notices apply to this system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records are file folders and electronic storage media. Individual’s name and Social Security Number (SSN). SAFEGUARDS: rwilkins on PROD1PC63 with NOTICES EXEMPTIONS CLAIMED FOR THE SYSTEM: SYSTEM MANAGER(S) AND ADDRESS: Office of Secretary Systems Manager, General Accounting and Finance System— Defense Transaction Interface Module, Information and Technology Directorate, Defense Finance and Accounting Service—Denver, 6760 E. Irvington Place, Denver, CO 80279– 8000. NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Defense Finance and Accounting Service, Freedom of Information/ Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279–8000. Requests should contain individual’s full name, Social Security Number (SSN), current address, and telephone number. RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this system of records should address written inquiries to Defense Finance and Accounting Service, Freedom of Information/Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279– 8000. Requests should contain individual’s full name, Social Security Number (SSN), current address, and telephone number. CONTESTING RECORD PROCEDURES: RETRIEVABILITY: Access to records is limited to individuals who are properly screened and cleared on a need-to-know basis in the performance of their duties. Passwords and User IDs are used to control access to the system data, and procedures are in place to deter and detect browsing and unauthorized access. RETENTION AND DISPOSAL: Records may be temporary in nature and deleted when actions are VerDate Aug<31>2005 completed, superseded, obsolete, or no longer needed. Other records may be cut off at the end of the fiscal or payroll year, or when a case is closed. Records are then destroyed 6 years and 3 months after cutoff or 10 years after the case is closed. Records are destroyed by degaussing, burning or shredding. 20:34 Jun 01, 2007 Jkt 211001 30785 The DFAS rules for accessing records, for contesting contents and appealing initial agency determinations are published in DFAS Regulation 5400.11R; 32 CFR part 324; or may be obtained from Defense Finance and Accounting Service, Freedom of Information/ Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279–8000. RECORD SOURCE CATEGORIES: From the individual concerned, and DoD Components such as, Army, Navy, Air Force, Marine Corps, Reserves and National Guard. PO 00000 Frm 00043 Fmt 4703 Sfmt 4703 None. [FR Doc. E7–10686 Filed 6–1–07; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE [DOD–2007–OS–0059] Privacy Act of 1974; Systems of Records Defense Finance and Accounting Service, Department of Defense. AGENCY: ACTION: Notice to add a new system of records. SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing to add a system of records notice to its inventory of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. This action will be effective without further notice on July 5, 2007 unless comments are received that would result in a contrary determination. DATES: Send comments to the FOIA/PA Program Manager, Corporate Communications and Legislative Liaison, Defense Finance and Accounting Service, 6760 E. Irvington Place, Denver, CO 80279–8000. ADDRESSES: Ms. Linda Krabbenhoft at (303) 676–6045. FOR FURTHER INFORMATION CONTACT: The Defense Finance and Accounting Service notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on May 24, 2007, to the House Committee on Oversight and Government Reform, the Senate Committee on Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A– 130, ‘Federal Agency Responsibilities for Maintaining Records About Individuals,’ dated December 12, 2000, 65 FR 239. SUPPLEMENTARY INFORMATION: E:\FR\FM\04JNN1.SGM 04JNN1 30786 Federal Register / Vol. 72, No. 106 / Monday, June 4, 2007 / Notices Dated: May 29, 2007. C.R. Choate Alternative Federal Register Liaison Officer, Department of Defense. Deployable Disbursing System (DDS). SYSTEM LOCATION: Defense Finance and Accounting Service—Indianapolis, 8899 East 56th, Indianapolis, IN 46249–7100. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Active duty United States Army and Marine Corps, and Reserve and Guard military members. CATEGORIES OF RECORDS IN THE SYSTEM: Individual’s name, address, Social Security Numbers (SSN), Electronic Fund Transfer data (i.e. bank’s name and address and bank’s routine number), financial payment information, military branch of service, and military status. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301, Departmental Regulations; Department of Defense Financial Management Regulation (DoDFMR) 7000.14–R, Volume 5; 31 U.S.C. Sections 3511, and 3513; and E.O. 9397 (SSN). PURPOSE(S): The Deployable Disbursing System (DDS) will provide automated accounting and disbursing documentation to mobile and remote military operations within contingency locations requiring foreign currency operations. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: To the U.S. Treasury Department to provide information on check issues and electronic funds transfers. To Federal Reserve banks to distribute payments made through the direct deposit system to financial organizations or their processing agents authorized by individuals to receive and deposit payments in their accounts. The ‘Blanket Routine Uses’ published at the beginning of the DoD compilation of systems of records notices apply to this system. 20:34 Jun 01, 2007 Jkt 211001 Irvington Place, Denver, CO 80279– 8000. Requests should contain individual’s name, Social Security Number (SSN), current address, and telephone number. CONTESTING RECORD PROCEDURES: RETRIEVABILITY: SYSTEM NAME: rwilkins on PROD1PC63 with NOTICES STORAGE: Electronic storage media. T7220 VerDate Aug<31>2005 POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: Name and Social Security Number (SSN). SAFEGUARDS: Records are stored in office buildings protected by guards, controlled screening, use of visitor registers, and electronic access, and/or locks. Access to records is limited to individuals who are properly screened and cleared on a need-to-know basis in the performance of their official duties. Passwords and digital signatures are used to control access to the system data, and procedures are in place to deter and detect browsing and access. Physical and electronic access are limited to persons responsible for servicing and authorized to use the record system. The DFAS rules for accessing records, for contesting contents and appealing initial agency determinations are published in DFAS Regulation 5400.11– R; 32 CFR part 324; or may be obtained from Defense Finance and Accounting Service, Freedom of Information/ Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279–8000. RECORD SOURCE CATEGORIES: From the individual and DoD Components. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. E7–10687 Filed 6–1–07; 8:45 am] BILLING CODE 2006–05–P RETENTION AND DISPOSAL: Records are cut off at the end of fiscal year and destroyed 6 years and 3 months after cutoff. If any discrepancy in the transaction has been identified, the records are cut off after the discrepancy has been corrected and the final payment made. Records are disposed of by degaussing the electronic media, shredding or burning. SYSTEM MANAGER(S) AND ADDRESS: System Manager, Defense Finance and Accounting Service—Indianapolis, Deployable Disbursing System (DDS), 8899 East 56th Street, Indianapolis, IN 46249–7100. NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Defense Finance and Accounting Service, Freedom of Information/ Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279–8000. Requests should contain individual’s name, Social Security Number (SSN), current address, and telephone number. RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this system of records should address written inquiries to Defense Finance and Accounting Service, Freedom of Information/Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 6760 E. PO 00000 Frm 00044 Fmt 4703 Sfmt 4703 DEPARTMENT OF DEFENSE Office of the Secretary [DOD–2007–OS–0058] Privacy Act of 1974; Systems of Records, DOD Defense Finance and Accounting Service, Department of Defense. ACTION: Notice to add a system of records. AGENCY: SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing to add a system of records notice to its inventory of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. DATES: This action will be effective without further notice on July 5, 2007 unless comments are received that would result in a contrary determination. Send comments to the FOIA/PA Program Manager, Corporate Communications and Legislative Liaison, Defense Finance and Accounting Service, 6760 E. Irvington Place, Denver, CO 80279–8000. FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676–6045. SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. ADDRESSES: E:\FR\FM\04JNN1.SGM 04JNN1

Agencies

[Federal Register Volume 72, Number 106 (Monday, June 4, 2007)]
[Notices]
[Pages 30785-30786]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-10687]


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DEPARTMENT OF DEFENSE

Office of Secretary

[DOD-2007-OS-0059]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Finance and Accounting Service, Department of Defense.

ACTION: Notice to add a new system of records.

-----------------------------------------------------------------------

SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing 
to add a system of records notice to its inventory of record systems 
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on July 5, 
2007 unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the FOIA/PA Program Manager, Corporate 
Communications and Legislative Liaison, Defense Finance and Accounting 
Service, 6760 E. Irvington Place, Denver, CO 80279-8000.

FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676-
6045.

SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on May 24, 2007, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, `Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated December 12, 2000, 65 FR 239.


[[Page 30786]]


    Dated: May 29, 2007.
C.R. Choate
Alternative Federal Register Liaison Officer, Department of Defense.
T7220

System name:
    Deployable Disbursing System (DDS).

System location:
    Defense Finance and Accounting Service--Indianapolis, 8899 East 
56th, Indianapolis, IN 46249-7100.

Categories of individuals covered by the system:
    Active duty United States Army and Marine Corps, and Reserve and 
Guard military members.

Categories of records in the system:
    Individual's name, address, Social Security Numbers (SSN), 
Electronic Fund Transfer data (i.e. bank's name and address and bank's 
routine number), financial payment information, military branch of 
service, and military status.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; Department of Defense 
Financial Management Regulation (DoDFMR) 7000.14-R, Volume 5; 31 U.S.C. 
Sections 3511, and 3513; and E.O. 9397 (SSN).

Purpose(s):
    The Deployable Disbursing System (DDS) will provide automated 
accounting and disbursing documentation to mobile and remote military 
operations within contingency locations requiring foreign currency 
operations.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the U.S. Treasury Department to provide information on check 
issues and electronic funds transfers.
    To Federal Reserve banks to distribute payments made through the 
direct deposit system to financial organizations or their processing 
agents authorized by individuals to receive and deposit payments in 
their accounts.
    The `Blanket Routine Uses' published at the beginning of the DoD 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Name and Social Security Number (SSN).

Safeguards:
    Records are stored in office buildings protected by guards, 
controlled screening, use of visitor registers, and electronic access, 
and/or locks. Access to records is limited to individuals who are 
properly screened and cleared on a need-to-know basis in the 
performance of their official duties. Passwords and digital signatures 
are used to control access to the system data, and procedures are in 
place to deter and detect browsing and access. Physical and electronic 
access are limited to persons responsible for servicing and authorized 
to use the record system.

Retention and disposal:
    Records are cut off at the end of fiscal year and destroyed 6 years 
and 3 months after cutoff. If any discrepancy in the transaction has 
been identified, the records are cut off after the discrepancy has been 
corrected and the final payment made. Records are disposed of by 
degaussing the electronic media, shredding or burning.

System manager(s) and address:
    System Manager, Defense Finance and Accounting Service--
Indianapolis, Deployable Disbursing System (DDS), 8899 East 56th 
Street, Indianapolis, IN 46249-7100.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Defense Finance and Accounting Service, 
Freedom of Information/Privacy Act Program Manager, Corporate 
Communications and Legislative Liaison, 6760 E. Irvington Place, 
Denver, CO 80279-8000.
    Requests should contain individual's name, Social Security Number 
(SSN), current address, and telephone number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
Defense Finance and Accounting Service, Freedom of Information/Privacy 
Act Program Manager, Corporate Communications and Legislative Liaison, 
6760 E. Irvington Place, Denver, CO 80279-8000.
    Requests should contain individual's name, Social Security Number 
(SSN), current address, and telephone number.

Contesting record procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from Defense 
Finance and Accounting Service, Freedom of Information/Privacy Act 
Program Manager, Corporate Communications and Legislative Liaison, 6760 
E. Irvington Place, Denver, CO 80279-8000.

Record source categories:
    From the individual and DoD Components.

Exemptions claimed for the system:
    None.
[FR Doc. E7-10687 Filed 6-1-07; 8:45 am]
BILLING CODE 2006-05-P

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