Privacy Act of 1974; System of Records, 24574-24576 [E7-8435]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 72, Number 85 (Thursday, May 3, 2007)]
[Notices]
[Pages 24574-24576]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-8435]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[DOD-2007-OS-0040]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Office of the Secretary of Defense is altering a system of 
records notices in its existing inventory of record systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
June 4, 2007, unless comments are received which result in a contrary 
determination.

ADDRESSES: Send comments to the OSD Privacy Act Coordinator, Records 
Management Section, Washington Headquarters Services, 1155 Defense 
Pentagon, Washington, DC 20301-1155.

FOR FURTHER INFORMATION CONTACT: Ms. Juanita Irvin at (703) 696-4940.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
systems of records notices subject to the Privacy Act of 1974, (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act of 1974, as amended, were submitted on April 24, 2007, 
to the House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: April 27, 2007.
L.M. Bynum,
Alternative OSD Federal Register Liaison Officer, Department of 
Defense.
DWHS SPM002
    Pentagon Parking/National Capital Region Transit Subsidy Program 
(August 30, 2000, 65 FR 52706).

Changes:
System Identifier:
    Delete entry and replace with ``DWHS D01''.
* * * * *

System

[[Page 24575]]

 location:
    Delete entry and replace with ``Primary location: Parking 
Management Office, Pentagon Force Protection Agency, Washington 
Headquarters Services, Department of Defense, 1155 Defense Pentagon, 
Washington, DC 20301-1155.
    Decentralized location: Department of Transportation, 
Transportation Administrative Service Center, TRANSERVE, Facilities 
Service Center, Parking Management Office, 400 Seventh Street, SW., 
Washington, DC 20590-0001.''
* * * * *

Categories of records in the system:
    Add to entry ``vanpool registration number, Smartrip Card number, 
and work e-mail address.''
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    Add to entry ``To the Washington Metro Area Transit Authority for 
the purpose of registering ownership of Smartrip Cards and receiving 
Mass Transit Benefits automatically credited to their Smartrip Card.''
* * * * *
DWHS D01

System name:
    Pentagon Parking/National Capital Region Transit Subsidy Program

System location:
    Primary location: Parking Management Office, Pentagon Force 
Protection Agency, Washington Headquarters Services, Department of 
Defense, 1155 Defense Pentagon, Washington, DC 20301-1155.
    Decentralized location: Department of Transportation, 
Transportation Administrative Service Center, TRANSERVE, Facilities 
Service Center, Parking Management Office, 400 Seventh Street, SW., 
Washington, DC 20590-0001.

Categories of individuals covered by the system:
    All Federal or other personnel currently holding DoD parking 
permits, participating in DoD carpools, or are otherwise authorized to 
park at the Pentagon or Federal Office Building No. 2 (FOB2). 
Department of Defense personnel applying for and/or obtaining a public 
fare transportation subsidy in the National Capital Region.

Categories of records in the system:
    Name, Social Security Number (SSN), organizational affiliation of 
the individual, home address, office work number, home zip code, 
vehicle tag number, applications for a public fare transportation 
subsidy, documentation on vehicular compliance with Federal and state 
environmental and maintenance standards, vanpool registration number, 
Smartrip card number, and work e-mail address.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 2674(c)(1); 42 
U.S.C. 7418(d); 5 U.S.C. 7905; E.O. 12191; E.O. 13150; and E.O. 9397 
(SSN).

Purpose(s):
    To administer the Pentagon parking permit program where individuals 
in a carpool are allocated parking spaces, to manage the Department of 
Defense (DoD) National Capital Region Public Transportation Benefit 
Program involving DoD personnel who are eligible for public fare 
subsidies, and to operate vehicular environmental and maintenance 
involving certain vehicles which are operating on the Pentagon 
Reservation or FOB2.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To other Federal agencies for purposes of administering the DoD 
National Capital Region Public Transportation Benefit Program and/or 
verifying the eligibility of individuals to receive a fare subsidy 
pursuant to transportation benefit program operated by the DoD or other 
Federal agencies.
    To the Environmental Protection Agency for purposes of certifying 
that certain vehicles operating on the Pentagon Reservation and FOB2 
are in compliance with Clean Air Act requirements.
    To state and local governmental authorities for the purpose of 
reporting vehicular compliance with statutory/regulatory maintenance 
standards.
    To the Washington Metro Area Transit Authority for the purpose of 
registering ownership of Smartrip Cards and receiving Mass Transit 
Benefits automatically credited to their Smartrip Card.
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
OSD compilation of systems of records notices apply to this system of 
records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    Information is retrieved by individual's name and Social Security 
Number (SSN), parking permit number, vehicle tag number.

Safeguards:
    Records are stored in a secured area accessible only to authorized 
personnel. Records are accessed by the custodian of the record system 
and by persons responsible for using or servicing the system, who are 
properly screened and have a need-to-know. Computer hardware is located 
in controlled areas with access limited to authorized personnel.

Retention and disposal:
    Disposition pending (until NARA has approved the disposition 
schedule for these records, treat as permanent).

System manager(s) and address:
    Chief, Defense Protective Service, Real Estate and Facilities 
Directorate, Washington Headquarters Services, 1155 Defense Pentagon, 
Washington, DC 20301-1155.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Chief, Defense Protective Service, Real Estate and Facilities 
Directorate, Washington Headquarters Services, 1155 Defense Pentagon, 
Washington, DC 20301-1155.
    Written requests for information should contain the full name of 
the individual, Social Security Number (SSN), current address and 
telephone number.
    For personal visits, acceptable identification must be provided 
such as a driver's license or DoD building pass.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Chief, 
Defense Protective Service, Real Estate and Facilities Directorate, 
Washington Headquarters Services, 1155 Defense Pentagon, Washington, DC 
20301-1155.
    Written requests for information should contain the full name of 
the individual, Social Security Number (SSN), current address and 
telephone number.

[[Page 24576]]

    For personal visits, acceptable identification must be provided 
such as a driver's license or DoD building pass.

Contesting record procedures:
    The OSD rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.

Record source categories:
    Applications submitted by individuals for private vehicle and 
carpool parking permits and transit subsidies, applications submitted 
through DoD component parking control representatives for individual 
parking permits for cards, information provided by other federal 
agencies regarding parking permits and fare subsidies, and from 
periodic certifications and reports regarding fare subsidies.

Exemptions claimed for the system:
    None.

 [FR Doc. E7-8435 Filed 5-2-07; 8:45 am]
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