Cooperative Agreements and Superfund State Contracts for Superfund Response Actions, 24496-24522 [E7-7990]
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ENVIRONMENTAL PROTECTION
AGENCY
West, 1301 Constitution Ave., NW.,
Washington, DC.
40 CFR Parts 9 and 35
Note: The EPA Docket Center suffered
damage due to flooding during the last week
of June 2006. The Docket Center is
continuing to operate. However, during the
cleanup, there will be temporary changes to
Docket Center telephone numbers, addresses,
and hours of operation for people who wish
to visit the Public Reading Room to view
documents. Consult EPA’s Federal Register
notice at 71 FR 38147 (July 5, 2006) or the
EPA Web site at https://www.epa.gov/
epahome/dockets.htm for current
information on docket status, locations and
telephone numbers.
[FRL–8306–2]
RIN 2050–AE62
Cooperative Agreements and
Superfund State Contracts for
Superfund Response Actions
Environmental Protection
Agency (EPA).
ACTION: Final rule.
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AGENCY:
SUMMARY: This final rule amends the
regulation for Superfund Cooperative
Agreements and Superfund State
Contracts. The revisions to the
regulation: Incorporate EPA policy
changes since 1990 that impact this
regulation; reduce the burden placed by
this regulation on Cooperative
Agreement recipients and parties to
Superfund State Contracts; increase
reliance on the Federal Government’s
uniform administrative requirements for
grants and Cooperative Agreements to
State and local governments, wherever
possible; authorize procedures that
required deviations, on multiple
occasions, under the existing regulation;
expressly authorize previous program
initiatives that were proven successful
on a pilot basis; provide additional
regulatory flexibility without negatively
impacting cost recovery actions; update
cross-references to other regulations that
have changed or been removed; and
eliminate references to obsolete forms.
The revisions affect States, Indian
Tribes, intertribal consortia, and
political subdivisions. The revisions
will improve the administration and
effectiveness of Superfund Cooperative
Agreements and Superfund State
Contracts.
DATES: This rule is effective July 2,
2007.
ADDRESSES: EPA has established a
docket for this action under Docket ID
No. EPA–HQ–SFUND–2006–0498. All
documents in the docket are listed on
the www.regulations.gov Web site.
Although listed in the index, some
information is not publicly available,
e.g., confidential business information
(CBI) or other information whose
disclosure is restricted by statute.
Certain other material, such as
copyrighted material, is not placed on
the Internet and will be publicly
available only in hard copy form.
Publicly available docket materials are
available either electronically through
www.regulations.gov or in hard copy at
the Superfund Docket, EPA/DC, EPA
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FOR FURTHER INFORMATION CONTACT:
Angelo Carasea, Office of Solid Waste
and Emergency Response, Office of
Superfund Remediation and Technology
Innovation, (5204P), Environmental
Protection Agency, 1200 Pennsylvania
Ave., NW., Washington, DC 20460;
telephone number: (703) 603–8828, fax
number: (703) 603–9112, e-mail address:
carasea.angelo@epa.gov.
SUPPLEMENTARY INFORMATION:
I. Statutory Authority
II. Applicability
III. Background
IV. Description of Key Changes
V. Section-by-Section Analysis
VI. Statutory and Executive Order Reviews
Statutory Authority
This rule is issued under section
104(a)–(j) of the Comprehensive
Environmental Response,
Compensation, and Liability Act of 1980
(42 U.S.C. 9601 et seq.) as amended
(hereinafter CERCLA).
II. Applicability
The final regulation requirements
shall apply to all new Cooperative
Agreements and Superfund State
Contracts, funded under CERCLA,
which EPA signs on or after the effective
date of this regulation. EPA may agree
to amend existing Cooperative
Agreements or Superfund State
Contracts to make the final regulation
requirements applicable to work
performed on and after the date EPA
signs the amendment.
III. Background
CERCLA launched the nation’s first
centralized and substantial commitment
to clean up hazardous substance sites.
CERCLA, or Superfund, provided
Federal authority and resources to
respond directly to releases (or
threatened releases) of hazardous
substances, pollutants, or contaminants
that could endanger human health or
the environment. The law also
authorized enforcement action and cost
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recovery from those responsible for a
release of a hazardous substance.
This regulation authorizes two types
of Superfund response agreements for
State, Tribal (including intertribal
consortium) and political subdivision
participation in CERCLA
implementation: Cooperative
Agreements and Superfund State
Contracts. These agreements ensure
State and Tribal involvement, consistent
with section 121 of CERCLA, 42 U.S.C.
9621 (hereinafter section 121), and
section 126 of CERCLA, 42 U.S.C. 9626,
(hereinafter section 126) and are used to
obtain State assurances required under
section 104 of CERCLA, 42 U.S.C. 9604,
(hereinafter section 104) before EPA
begins a remedial action.
EPA uses Cooperative Agreements to
transfer funds to a State, political
subdivision, or Indian Tribe that
assumes responsibility as the lead or
support agency for Superfund
responses. Core Program Cooperative
Agreements are used to fund non-sitespecific activities that support a State or
Indian Tribe’s involvement in CERCLA
responses.
A Superfund State Contract is used to
document a State’s CERCLA section 104
assurances when either EPA or a
political subdivision has the lead role in
the implementation of a remedial
action. The regulation is revised to
authorize, but not require, a three-party
Superfund State Contract whenever a
political subdivision takes the lead for
a remedial action.
The role of States, Indian Tribes, and
political subdivisions in Superfund has
evolved substantially since 1990 when
the original 40 CFR part 35 subpart O
regulation was promulgated. The
recipients’ cleanup programs have
matured and become more
sophisticated. In addition, EPA has
actively sought to fulfill CERCLA’s
mandate in sections 121 and 126 to
provide States and Indian Tribes a
‘‘substantial and meaningful
involvement’’ in Superfund by
providing Core Program funding for the
development of State and Tribal
infrastructure. The current subpart O
imposes more restrictive requirements
on recipients than 40 CFR part 31
because, in 1990, EPA believed these
requirements were necessary for
enforcement and cost recovery
purposes. With the maturing of State
and Tribal programs, some of these
added burdens have been judged to be
unnecessary. In the amended subpart O,
EPA allows recipients to follow the less
burdensome 40 CFR part 31
requirements, wherever this is possible,
without compromising cost recovery or
other Superfund-specific requirements.
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For example, with respect to
procurement procedures, the amended
subpart O eliminates the burdensome
requirement for grantees to certify that
their procurement systems meet the
requirements of this subpart. The final
regulation retains current requirements
for awarding funds and tracking costs by
site, activity, and operable unit, when
appropriate, to ensure adequate
documentation of costs. Retention of
such documentation requirements will
meet Superfund cost recovery
requirements.
IV. Description of Key Changes
EPA made limited revisions to certain
sections of the regulation. The following
is a brief description of the key changes.
A. Combining Certain Activities Into a
Single Cooperative Agreement
This revision enables EPA to award a
single Cooperative Agreement for a
single activity or multiple activities; a
single activity at multiple sites; and
multiple activities at multiple sites. For
example, EPA may award a single
Cooperative Agreement for Core
Program, pre-remedial and support
agency activities. EPA will not award or
amend a Cooperative Agreement to a
political subdivision to conduct
multiple activities at multiple sites. The
revised regulation requires a single
Cooperative Agreement for each State,
political subdivision or Indian Tribelead remedial action and certain
removal actions.
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B. Core Program
This revision provides for the
maintenance of program elements
previously developed using Core
Program funding; however, EPA funding
of the recipients’ Core Program activities
is dependent on the availability of EPA
funds. Also this revision does not
require Indian Tribes, including
intertribal consortia, to meet the Core
Program match requirements.
C. Indian Tribes
In light of the many and varied
interests that Indian Tribes have in the
Superfund cleanup process, EPA is
reducing unnecessary obstacles to Tribal
involvement. When EPA promulgated
the current regulation, it made a policy
decision to require Indian Tribes to
meet the criteria at 40 CFR 300.515(b),
which include establishing jurisdiction
under 40 CFR 300.515(b)(3), to be
eligible for any Cooperative Agreement
under this subpart. The revised
regulation eliminates the requirement
for demonstrating jurisdiction for all
Tribal Core Program and most Tribal
support agency agreements. To reflect
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the reduced emphasis on jurisdiction
and to make the regulation’s language
more precise, the regulation is modified
in several appropriate places to delete
references to Tribal ‘‘jurisdiction,’’ and
refer instead to a Tribal ‘‘area of Indian
country.’’ The regulation also removes
cost share requirements for Core
Program and support agency
Cooperative Agreements. As a result,
Indian Tribes have no cost share
requirements under the revised
regulation. Finally, an Indian Tribe will
not need to acquire an interest in or
accept transfer of an interest in real
property acquired with CERCLA funds.
This is not required under CERCLA
section 104(j).
D. Intertribal Consortium
Under the revised regulation, an
intertribal consortium can enter into a
Cooperative Agreement with EPA. This
change implements the Federal Register
notice, ‘‘Update to EPA Policy On
Certain Grants to Intertribal Consortia,’’
(See, 67 FR 67181 (November 4, 2002)).
An intertribal consortium must meet the
same subpart O requirements for
applying for and administering a
Cooperative Agreement as an Indian
Tribe.
E. Progress Reports
The revised subpart O relaxes current
reporting requirements that mandate
quarterly reports. In the revised
regulation, the EPA award official may
specify that progress reports be
submitted annually, semi-annually, or
quarterly.
F. Five-year Review
Participation in five-year reviews of
the continuing effectiveness of a
remedial action is added as an eligible
support agency activity.
G. Cost Share for the Support Agency
The 10 percent cost share requirement
for remedial action support agency
activities at EPA-lead sites is
eliminated.
H. Program Income
With respect to program income, the
revised regulation adds the following:
‘‘Recoveries of Federal cost share
amounts are not program income, and
whether such recoveries are received
before or after expiration of the
Cooperative Agreement, must be
reimbursed promptly to EPA.’’
I. Credit Verification Procedures
EPA may use other financial reviews
in lieu of an audit to verify expenditures
submissions.
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J. Excess Cash Cost Share Contributions/
Over Match Revisions
The recipient may direct EPA to
return the excess funds or to use the
over match at one site to meet the cost
share obligations at another site.
K. Thresholds for Force Accounts, Small
Purchases and Cost Analysis
Force accounts, small purchases, and
cost analysis dollar amount thresholds
are linked to the simplified acquisition
threshold, as defined in the Office of
Federal Procurement Policy Act (41
U.S.C. 403, Definitions). The dollar
amount for the simplified acquisition
threshold is currently set at $100,000.
L. Unalterable Electronic Format
An unalterable electronic format may
be substituted for original records if it
is performed in accordance with the
technical regulations concerning
Federal Government records and EPA
record management requirements. The
unalterable electronic format
requirement replaces the microform
requirement.
M. Three-Party Superfund State
Contract
Under the revised regulation, the
three-party Superfund State Contract is
optional rather than mandatory. EPA
has found that it is sometimes
advantageous for the Superfund State
Contract to be signed only by the State
and EPA to obtain needed State
CERCLA assurances, and to rely on a
separate EPA Cooperative Agreement
with a political subdivision. This
revised regulation adds the requirement
that EPA obtain State concurrence
before awarding a Cooperative
Agreement for remedial action to a
political subdivision. EPA is making
this change because EPA believes that it
is important to maintain close
communication and coordination with
the State in all CERCLA responses.
N. Obsolete References
This revision updates cross-references
to other regulations that have changed
or been removed, and eliminates
references to obsolete forms.
V. Section-by-Section Analysis
Section 35.6000 Authority
This section remains the same, except
for a more specific citing of CERCLA.
Section 35.6005 Purpose and Scope
In paragraph (a), the word ‘‘CERCLAfunded’’, is deleted from the phrase,
‘‘for administering CERCLA-funded
Cooperative Agreements,’’ and a
reference to CERCLA section 104(d)(1)
is added after this phrase.
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Paragraph (b) is eliminated because it
cites program authorities, which are not
within the scope of CERCLA section 104
(a) through (j). The remaining
paragraphs are resequenced to reflect
deletion of paragraph (b).
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Section 35.6010 Indian Tribe and
Intertribal Consortium Eligibility
This section’s title is changed from
‘‘Eligibility,’’ to ‘‘Indian Tribe and
Intertribal Consortium Eligibility.’’ The
words ‘‘States’’ and ‘‘political
subdivisions’’ are removed from this
section, leaving text that is devoted
exclusively to Indian Tribe eligibility.
The revised section adds, in paragraph
(a), that an Indian Tribe is not required
to demonstrate jurisdiction under 40
CFR 300.515(b)(3) of the National Oil
and Hazardous Substances Pollution
Contingency Plan (National
Contingency Plan or NCP) to be eligible
for Core Program Cooperative
Agreements, or those support agency
Cooperative Agreements for which
jurisdiction is not needed for the Tribe
to carry out the support agency
activities of the work plan. Finally, the
revised section contains a new
paragraph (c), which states that an
intertribal consortium is eligible only if
each consortium member is an eligible
Tribe and that all members authorize
the consortium to apply for and receive
assistance.
Section 35.6015 Definitions
The following changes are made in
this section.
The definition of CERCLA is
shortened to refer only to the United
States Code citation.
Under the Core Program Cooperative
Agreement definition, the word
‘‘support’’ is replaced with the words
‘‘develop and maintain’’. This change
clarifies that the Core Program funding
can be made available for continuing
program activities and operations. Also,
the revised regulation corrects the
omission of Indian Tribes from the
definition in the previous regulation.
The definition of ‘‘Indian Tribe’’ is
revised by adding a sentence stating that
the term also includes an intertribal
consortium consisting of two or more
federally recognized Tribes.
The National Priorities List definition
is revised to conform it with the
definition in the NCP at 40 CFR 300.5.
The revised regulation defines two
additional terms: (a) Intertribal
consortium and (b) simplified
acquisition threshold. The intertribal
consortium definition is based on the
definition found in EPA’s revised policy
concerning certain grants to intertribal
consortia (See, 67 FR 67181 (November
4, 2002)). The simplified acquisition
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threshold definition is taken from 41
U.S.C. 403, Definitions.
The revised regulation deletes the
definition for ‘‘excess property.’’ This
term is not used in the regulation.
Section 35.6020 Requirements for Both
Applicants and Recipients
The text in § 35.6020, ‘‘Other
statutory provisions’’ is removed. The
text in § 35.6560 is revised to provide
updated references to EPA’s
codifications of the Government-wide
debarment and suspension rules, and
drug-free workplace rules; the revised
section is retitled, ‘‘Requirements for
Both Applicants and Recipients,’’ and
renumbered as § 35.6020. Conforming
amendments are made to crossreferences appearing in the revised
regulation at § § 35.6550(a)(6) and
35.6610(a).
Section 35.6055 State-Lead PreRemedial Cooperative Agreements
In paragraph (a)(2)(i), the phrase
‘‘project officer’’ is changed to ‘‘EPA
project officer.’’
Paragraphs (a)(3) to (a)(6) are deleted
and replaced with a new paragraph
(a)(3), which states that the applicant
must submit all applicable forms and
information authorized by 40 CFR
31.10.
Section 35.6060 Political SubdivisionLead Pre-Remedial Cooperative
Agreements
Paragraphs (c) and (d) are deleted. A
three-party Superfund State Contract is
authorized, but not required under §
35.6800.
Section 35.6105 State-Lead Remedial
Cooperative Agreements
The following changes are made in
this section.
In paragraph (a), a new second
sentence is added to indicate that
applications for additional funding need
only include the revised pages. This
change is consistent with 40 CFR
31.10(b)(4).
Paragraphs (a)(3) to (a)(6) are deleted
and replaced with a new paragraph
(a)(3) that requires the applicant to
submit all applicable forms and
information authorized by 40 CFR
31.10.
Several editorial changes are made to
paragraphs (b)(1) and (b)(2) to conform
the text to CERCLA section 104(c)(3),
and to add a reference to 40 CFR
300.510(c)(1).
New text is added to paragraph (b)(5)
to make clear that a State must provide
the real property assurance even if the
State transfers its interest to a third
party or political subdivision. In
addition, if the political subdivision
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defaults, the State will accept transfer of
the interest. Finally, the new text
provides that if the State or political
subdivision disposes of the transferred
real property, it shall comply with the
requirements for real property in 40 CFR
31.31(c)(2).
Section 35.6110 Indian Tribe-Lead
Remedial Cooperative Agreements
The following changes are made in
this section.
In paragraph (a), the phrase, ‘‘and, if
appropriate, § 35.6105(b)(5),’’ is
deleted. Also, paragraph (b)(2) is
deleted. An Indian Tribe will not be
required to assure EPA that it will take
title to, acquire interest in, or accept
transfer of an interest in real property
acquired with CERCLA funds. Such an
assurance is not required by CERCLA
section 104.
Paragraph (b)(3) is resequenced to
(b)(2). The phrase ‘‘out of jurisdiction’’
is replaced with the phrase, ‘‘out-of-anIndian-Tribal-area-of-Indian-country’’.
A new paragraph (b)(3) is added to
make clear that CERCLA does not
require Indian Tribes to share in the cost
of CERCLA-funded remedial actions.
Section 35.6115 Political SubdivisionLead Remedial Cooperative Agreement
The sentences under paragraph (a) are
deleted and replaced with the following
sentences: ‘‘General. If the State
concurs, EPA may allow a political
subdivision with the necessary
capabilities and jurisdictional authority
to conduct remedial response activities
at a site. EPA will award the political
subdivision a Cooperative Agreement to
conduct remedial response and enter
into a parallel Superfund State Contract
with the State if required (See §
35.6800, when a Superfund State
Contract is required). The political
subdivision may also be a signatory to
the Superfund State Contract. The
political subdivision must submit to the
State a copy of all reports provided to
EPA.’’
Paragraph (b) is deleted.
The changes to paragraphs (a) and (b)
are made because a three-party
Superfund State Contract is authorized,
but it is not required under § 35.6800.
Paragraph (c) is resequenced to
paragraph (b).
Section 35.6120 Notification of the Outof-State or Out-of-an-Indian-TribalArea-of-Indian-Country Transfer of
CERCLA Waste
The title of § 35.6120 is changed. The
phrase ‘‘out-of-jurisdiction’’ is replaced
with the phrase, ‘‘Out-of-an-IndianTribal-Area-of-Indian-Country.’’ A
corresponding change is made in
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paragraph (a). In paragraph (b)(2), the
phrase, ‘‘The appropriate Indian Tribal
official, who has jurisdictional authority
in the area where the waste management
facility is located,’’ is replaced with the
phrase, ‘‘An appropriate official of an
Indian Tribe in whose area of Indian
country the waste management facility
is located’’.
Section 35.6205 Removal Cooperative
Agreements
In paragraph (e), the word,
‘‘jurisdiction,’’ is replaced with the
phrase, ‘‘area of Indian country’’.
Section 35.6215 Eligibility for Core
Program Cooperative Agreements
In paragraph (a), the word ‘‘support’’
is replaced with the phrase ‘‘develop
and maintain.’’ This change clarifies
that the Core Program funding can be
made available for continuing program
activities and operations.
Section 35.6225 Activities Eligible for
Funding Under Core Program
Cooperative Agreements
In paragraph (a) and paragraph (a)(5),
the word ‘‘support’’ is replaced with the
phrase ‘‘develop and maintain’’. This
change clarifies that the Core Program
funding can be made available for
continuing program activities and
operations.
Section 35.6230 Application
Requirements
The text in paragraph (d) is replaced
with a cross-reference to 40 CFR 31.10.
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Section 35.6235 Cost Sharing
Indian Tribes are not required to
provide cost share for Core Program
activities. This change supports EPA’s
objectives under EPA Policy for the
Administration of Environmental
Programs on Indian Reservations
(located at Web site: https://
www.epa.gov/indian/pdfs/indianpolicy-leavitt-pr.pdf) to (a) take
affirmative steps to encourage and assist
Tribes in assuming regulatory and
program management responsibilities
for reservation lands, and (b) take
appropriate steps to remove existing
legal and procedural impediments to
working directly with Tribal
government programs. Further, the word
‘‘recipient’’ is changed to ‘‘State’’ since
only a State is required to provide cost
share for Core Program activities.
Section 35.6245 Allowable Activities
A sentence is added to clarify that a
five-year review is an eligible support
agency activity.
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Section 35.6250 Support Agency
Cooperative Agreement Requirements
In paragraph (a), the citation to ‘‘part
29’’ is corrected to read ‘‘40 CFR part
29’’. In the penultimate sentence of
paragraph (a), the phrase ‘‘with the
exception of remedial action support
agency activities, which require cost
share and must be applied for within a
site-specific budget,’’ is deleted. The last
sentence in this section is also deleted.
States and Indian Tribes receiving a
support agency Cooperative Agreement
will no longer be required to develop an
estimated budget for each remedial
action site as this requirement was
determined to be unnecessary and
overly burdensome. However, State and
Indian Tribe accounting systems must
continue to track expenses by site,
activity and operable unit as required in
§ 35.6270.
Section 35.6255 Cost Sharing
This section is deleted. EPA has
eliminated the 10 percent cost share
requirement for remedial action support
agency activities at EPA-lead sites
because the costs of these activities are
minimal. EPA will not agree to waive
the cost share requirements under
support agency Cooperative Agreements
that were awarded before the effective
date of this rule.
Section 35.6260 Combining Cooperative
Agreement Sites and Activities.
The current regulation describes
specific types of Cooperative
Agreements. This new section
authorizes multiple activities at both
single and multiple sites when the
recipient demonstrates certain
qualifications (i.e., administrative,
technical, and financial management
capabilities).
EPA will not award or amend a
Cooperative Agreement to a political
subdivision to conduct multiple
activities at multiple sites. The revised
regulation requires a single Cooperative
Agreement for each remedial action and
eligible removal action (i.e., a removal
action that exceeds the statutory
monetary ceiling or whenever a
consistency waiver is likely to be
sought). This approach (e.g., the
combining of Core, pre-remedial, and
support agency activities under a single
Cooperative Agreement) has been used
successfully for several years under
EPA’s ‘‘Block Funding Administrative
Reform.’’
Section 35.6270 Standards for Financial
Management Systems
In paragraph (a)(5), the two sentences
are deleted and replaced with the
following: ‘‘All support agreements will
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be assigned a single Superfund activity
code designated specifically for support
agency activities. All support agency
costs, however, must be documented
site specifically in accordance with the
terms and conditions specified in the
Cooperative Agreement.’’
Section 35.6280 Payments
Paragraph (a)(2) is revised to crossreference the identical requirements in
40 CFR 31.21(i), ‘‘Interest earned on
advances.’’ The only new effect of this
revision is that recipients will be
allowed to keep up to $100 per year for
administrative expenses. See the last
sentence of 40 CFR 31.21(i).
Section 35.6285 Recipient Payment of
Response Costs
Changes to this section include:
In paragraph (c)(1), the phrase ‘‘as
defined in CERCLA section 101(24), that
are consistent with the permanent
remedy at the site,’’ is added after the
phrase ‘‘remedial action’’ to clarify the
scope of activities that may be eligible
for a State credit.
In paragraph (c)(1)(ii), the text is
revised to indicate that after a site is
listed on the NPL, the State may be
eligible for credit only if the State
initiated the remedial action after
obtaining EPA’s written approval.
In paragraph (c)(2), the phrase
‘‘Expenditures incurred before a site is
listed on the NPL’’ is deleted because
the credit submission requirements are
the same whether the expenses were
incurred before or after listing.
Paragraph (c)(2)(ii) is deleted because
the requirement is addressed under
(c)(1)(ii).
The title of paragraph (c)(4) is
changed from ‘‘Credit verification’’ to
‘‘Credit verification procedures.’’ To
ensure a timely review of State credits,
the regulation is modified to permit a
financial review as an alternative to an
audit.
The title of paragraph (d) is changed
from ‘‘Over match’’ to ‘‘Excess cash cost
share contributions/over match’’. The
revised paragraph gives the State the
option of directing EPA to return the
excess funds or to use the over match at
one site to meet the cost share
obligations at another site.
Section 35.6290 Program Income
A new sentence is added that states,
‘‘Recoveries of Federal cost share
amounts are not program income, and
whether such recoveries are received
before or after expiration of the
Cooperative Agreement, must be
reimbursed promptly to EPA.’’
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Section 35.6305 Obtaining Supplies
In the second sentence, the phrase,
‘‘in the above listed sections’’, is
replaced with, ‘‘§ § 35.6300, 35.6315(b),
35.6325 through 35.6340, and 35.6350’’.
Section 35.6400 Acquisition and
Transfer of Interest
The following changes are made
under paragraph (a)(2):
In the first sentence, the phrase, ‘‘or
Indian Tribes to the extent of its legal
authority,’’ is deleted. In the second
sentence, the phrase, ‘‘and Indian
Tribe,’’ and the phrase, ‘‘and
35.6110(b)(2) respectively,’’ are deleted.
CERCLA section 104(j) does not require
an Indian Tribe to provide assurances
for real property.
In the first sentence, the phrase ‘‘of
the NCP’’ is appended to the citation: 40
CFR 300.510(f).
Section 35.6500 General Requirements
Under paragraph (b), the ‘‘$25,000’’
limit is changed to ‘‘the simplified
acquisition threshold.’’
Section 35.6550 Procurement System
Standards
Paragraphs (a)(1) through (a)(3) are
replaced with a reference to 40 CFR
31.36(a), and for States, a list of the
eight additional subpart O procurement
paragraphs and sections with which a
State recipient must comply. The last
sentence of this revised paragraph lists
the procurement requirements for
political subdivisions and Indian Tribes.
Paragraphs (a)(4) through (a)(12) are
resequenced (a)(2) through (a)(10).
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Section 35.6555 Competition
Paragraph (b)(2) is revised to read:
‘‘Any contract or subcontract awarded
by an Indian Tribe or Indian intertribal
consortium shall comply with the
requirements of 40 CFR 31.38, ‘Indian
Self Determination Act’.’’ The latter
regulation, added to 40 CFR part 31 on
January 19, 2001 (66 FR 3794), requires
Indian Tribes and consortia to provide,
to the extent feasible, employment
preferences and training opportunities
to Indians in connection with the
administration of contracts and
subcontracts under Federal financial
assistance. In addition, award
preferences are to be provided for
Indian organizations and Indian-owned
economic enterprises.
Section 35.6560 Master List of Debarred,
Suspended, and Voluntarily Excluded
Persons.
This section is removed. The text of
the current § 35.6560 is revised to
provide updated references to EPA’s
codifications of the Government-wide
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debarment and suspension rules and
drug-free workplace rules; the revised
section is retitled, ‘‘Requirements for
both applicants and recipients’’, and
renumbered as § 35.6020. Conforming
amendments are made to crossreferences appearing in § §
35.6550(a)(6) and 35.6610(a).
Section 35.6565 Procurement Methods
In paragraph (a), the ‘‘$25,000’’ limit
is changed to the ‘‘simplified
acquisition threshold’’.
Section 35.6585 Cost and Price Analysis
In paragraph (a)(1), the ‘‘$25,000’’
limit is changed to the ‘‘simplified
acquisition threshold’’.
Section 35.6590 Bonding and Insurance
Paragraph (b) is deleted because the
Agency’s comprehensive guidelines on
CERCLA section 119(c) indemnification
are set forth in ‘‘Superfund Response
Action Contractor Indemnification,’’ 58
FR 5972 (January 25, 1993). These
guidelines provide that, in general, the
Agency will not offer to indemnify
response action contractors.
The current paragraph (c) is
resequenced to paragraph (b).
Section 35.6595 Contract Provisions
Paragraph (b)(1) is amended by
deleting the reference to the 1975
enactment of the Energy Policy
Conservation Act and substituting a
reference to the U.S. Department of
Energy’s regulations governing State
energy conservation programs.
Paragraph (b)(2), entitled ‘‘Violating
facilities’’, of § 35.6595 is deleted
because it refers to the Agency’s former
regulations on Clean Air Act and Clean
Water Act disqualifications, which were
codified at 40 CFR part 15. Those
statutory disqualifications and the
procedures for reinstatement have been
governed, since November 26, 2003 (68
FR 66544, 66620, 66622) by subpart J of
40 CFR part 32, ‘‘Government-wide
Debarment and Suspension
(Nonprocurement); and Statutory
Disqualification Under the Clean Air
Act and Clean Water Act.’’ The 40 CFR
part 32 regulations apply to all EPA
covered non-procurement transactions,
including those under 40 CFR part 35
subpart O.
Paragraph (b)(3) is resequenced to
(b)(2). Paragraph (b)(4) is resequenced to
paragraph (b)(3) and revised to read,
‘‘The recipient must comply with the
requirements of 40 CFR 31.36(i)(3)
through (6).’’ The cross-referenced part
31 provisions specify the identical equal
employment opportunity and labor
requirements prescribed in paragraph
(b)(3). The only effect of this revision is
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to eliminate the requirement that
recipients include a copy of the obsolete
EPA Form 5720–4 in each construction
contract.
Paragraph (c), containing a
requirement that recipient contracts
include the model clauses described in
40 CFR 33.1030 (1987), is removed
because 40 CFR part 33, ‘‘Procurement
under Assistance Agreements,’’ was
removed in 1996 (61 FR 6067).
Section 35.6650 Progress Reports
The section title is changed from
‘‘Quarterly Progress Reports’’ to
‘‘Progress Reports.’’
Paragraph (a) is revised to read, ‘‘The
recipient must submit progress reports
as specified in the Cooperative
Agreement. Progress reports will be
required no more frequently than
quarterly, and will be required at least
annually. The reports shall be due
within 30 days after the reporting
period. The final progress report shall
be due 90 days after expiration or
termination of the Cooperative
Agreement.’’ In paragraph (b), the word
‘‘quarterly’’ is deleted.
Section 35.6665 Procurement Report
Paragraph (a) is removed. The
Department of Labor reports are no
longer used.
Section 35.6700 Project Records
In paragraph (d)(ii)(2), the ‘‘$25,000’’
limit is changed to the ‘‘simplified
acquisition threshold.’’
Section 35.6705 Records Retention
The title of paragraph (c) is changed
from the current ‘‘Substitution of
microform’’ to ‘‘Substitution of an
unalterable electronic format.’’ The first
sentence of the revised paragraph (c)
authorizes recipients to substitute
original records with copies in an
unalterable electronic format that is
acceptable to EPA. The second sentence
requires that such copies be produced in
accordance with the Federal records
requirements of 36 CFR parts 1220
through 1234 and with EPA records
management requirements.
Section 35.6780 Closeout
EPA has a continuing interest in the
effectiveness of completed remedies.
Therefore, paragraph (c) is added, which
states, ‘‘After closeout, EPA may
monitor the recipient’s compliance with
the assurance to provide all future
operation and maintenance as required
under CERCLA section 104(c) and
addressed in 40 CFR 300.510(c)(1) of the
NCP.’’
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Section 35.6800 Superfund State
Contract
The title of this section is changed
from ‘‘General’’ to ‘‘Superfund State
Contract.’’ The introductory paragraph
is rewritten to clarify that the primary
purpose of the Superfund State Contract
(SSC) is to ensure State and Tribal
involvement and to obtain State
assurances before EPA can fund
remedial actions pursuant to section 104
of CERCLA. The SSC may also be
utilized to document other response
actions and third-party involvement.
Section 35.6805 Content of an SSC
Several changes are made to this
section.
In paragraph (i)(1), the second
sentence, ‘‘The State’s responsibility for
operation and maintenance generally
begins when EPA determines that the
remedy is operational and functional or
one year after construction completion,
whichever is sooner (See, 40 CFR
300.435(f)),’’ is added to clarify when
the State’s responsibility for operation
and maintenance begins.
In paragraph (i)(4), the sentence, ‘‘An
Indian Tribe must provide assurances
pursuant to § 35.6100(b)(2),’’ is deleted.
Indian Tribes are not required to
provide real property assurances under
CERLCA section 104(j).
In paragraph (j)(3), the phrase, ‘‘Final
payment must be made by completion
of all activities in the site-specific
Statement of Work,’’ is replaced with
the phrase, ‘‘Upon completion of
activities in the site-specific Statement
of Work, EPA shall invoice the State for
its final payment.’’
The title of paragraph (q) is changed
from ‘‘Joint inspection of the remedy’’
to, ‘‘Final inspection of remedy.’’ The
sentences under this paragraph are
deleted and replaced with the sentence,
‘‘The SSC must include a statement that
following completion of the remedial
action, the State and EPA shall jointly
inspect the project to determine that the
remedy is functioning properly and is
performing as designed.’’
In paragraph (v), the phrase, ‘‘out-ofIndian-Tribal jurisdiction,’’ is replaced
with the phrase, ‘‘out-of-an-IndianTribal-area-of-Indian-country.’’
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Section 35.6815 Administrative
Requirements
Under paragraph (a)(1), the sentence,
‘‘The State or political subdivision must
make payments during the course of the
site-specific project and must complete
payments by completion of activities in
the site-specific Statement of Work,’’ is
deleted. The requirement is under §
35.6805(j)(3). The sentence, ‘‘See §
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35.6255 of this subpart for requirements
concerning cost sharing under a support
agency Cooperative Agreement,’’ is
deleted. Section 35.6255 is deleted in
this revision.
Under paragraph (c)(2), the word
‘‘quarterly’’ modifying ‘‘progress report’’
is deleted.
Section 35.6820 Conclusion of the SSC
Paragraphs (a) through (c) are
resequenced (a)(1) through (a)(3). In the
revised paragraph (a)(3), the sentence
‘‘undertake responsibility for O&M, and,
if applicable, accept transfer in real
property (See § 35.6805(i)(4))’’ is
deleted and replaced with paragraph
(a)(4), containing the language, ‘‘Assume
responsibility for all future operation
and maintenance as required by
CERCLA section 104(c) and addressed
in 40 CFR 300.510 (c)(1) of the NCP, and
if applicable, accept transfer of any
Federal interest in real property (See §
35.6805(i)(4)).’’
A new paragraph (b) is added to this
section that states, ‘‘After the
administrative conclusion of the
Superfund State Contract, EPA may
monitor the signatory’s compliance with
assurances to provide all future
operation and maintenance as required
by CERCLA section 104(c) and
addressed in 40 CFR 300.510 (c)(1) of
the NCP.’’
These changes are made to help
ensure long-term requirements for
operation and maintenance and certain
institutional controls remain in effect
even after the Superfund State Contract
expires.
VI. Statutory and Executive Order
Reviews
A. Executive Order 12866: Regulatory
Planning and Reviews
Under Executive Order (EO) 12866
(58 FR 51735, October 4, 1993), this
action is a ‘‘significant regulatory
action.’’ Accordingly, EPA submitted
this action to the Office of Management
and Budget (OMB) for review. Any
changes made in response to OMB
recommendations have been
documented in the docket for this
action.
B. Paperwork Reduction Act
The Office of Management and Budget
(OMB) has approved the information
collection requirements contained in
this rule under the provisions of the
Paperwork Reduction Act, 44 U.S.C.
3501 et seq. and has assigned OMB
control number 2050–0179.
This ICR authorizes the collection of
information under 40 CFR part 35,
subpart O, which establishes the
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24501
administrative requirements for
Cooperative Agreements funded under
CERCLA for State, political
subdivisions, and federally recognized
Indian Tribal government response
actions. This regulation also codifies the
administrative requirements for
Superfund State Contracts for non-Statelead remedial responses. This regulation
includes only those provisions
mandated by CERCLA, required by
OMB Circulars, or added by EPA to
ensure sound and effective financial
assistance management. The
information is collected from applicants
and/or recipients of EPA assistance and
is used to make awards, pay recipients,
and collect information on how Federal
funds are being spent. EPA requires this
information to meet its Federal
stewardship responsibilities. Recipient
responses are required to obtain a
benefit (Federal funds) under 40 CFR
part 31, Uniform Administrative
Requirements for Grants and
Cooperative Agreements to State and
Local Governments and under 40 CFR
part 35, State and Local Assistance. This
rule does not contain any collection of
information requirements beyond those
already approved. It is estimated there
will be approximately 654 respondents,
with an average hourly burden per
response of 7.75 hours per response.
This provides an estimated overall
annual burden to State, local or Tribal
governments of 5073 hours. There are
no estimated capital or operations and
maintenance costs associated with this
grant rule. Burden means the total time,
effort, or financial resources expended
by persons to generate, maintain, retain,
disclose or provide information to or for
a Federal agency. This includes the time
needed to review instructions; develop,
acquire, install, and utilize technology
and systems for the purposes of
collecting, validating, and verifying
information, processing and
maintaining information, and disclosing
and providing information; adjust the
existing ways to comply with any
previously applicable instructions and
requirements; train personnel to be able
to respond to a collection of
information; search data sources;
complete and review the collection of
information; and transmit or otherwise
disclose the information.
An agency may not conduct or
sponsor, and a person is not required to
respond to a collection of information
unless it displays a currently valid OMB
control number. The OMB control
numbers for EPA’s regulations in 40
CFR are listed in 40 CFR part 9. In
addition, EPA is amending the table in
40 CFR part 9 of currently approved
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OMB control numbers for various
regulations to list the regulatory
citations for the information
requirements contained in this final
rule.
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C. Regulatory Flexibility Act
Today’s final rule is not subject to the
Regulatory Flexibility Act (RFA), which
generally requires an agency to prepare
a regulatory flexibility analysis for any
rule that will have a significant
economic impact on a substantial
number of small entities. The RFA
applies only to rules subject to notice
and comment rulemaking requirements
under the Administrative Procedure Act
(APA) or any other statute. This rule is
not subject to notice and comment
requirements under the APA or any
other statute because this rule pertains
to grants which the APA expressly
exempts from notice and comment
rulemaking requirements under 5 U.S.C.
553(a)(2). Moreover, CERCLA also does
not require EPA to issue a notice of
proposed rulemaking prior to issuing
this rule. The Agency has determined
that this rule does not adversely impact
small entities.
D. Unfunded Mandates Reform Act
Title II of the Unfunded Mandates
Reform Act of 1995 (UMRA), Public
Law 104–4, establishes requirements for
Federal Agencies to assess the effects of
their regulatory actions on State, local,
and Tribal governments and the private
sector. Under section 202 of the UMRA,
Federal agencies generally must prepare
a written analysis, including a costbenefit analysis, for proposed and final
rules with ‘‘Federal mandates’’ that may
result in expenditures to State, local and
Tribal governments, in the aggregate, or
to the private sector, of $100 million or
more in any one year. Moreover, section
205 allows Federal agencies to adopt an
alternative other than the least costly,
most cost-effective or least burdensome
alternative if the Administrator
publishes with the final rule an
explanation why that alternative was
not adopted. Before promulgating a rule
for which a written statement is needed,
section 205 of the UMRA requires
Federal agencies to identify and
consider a reasonable number of
regulatory alternatives and adopt the
least costly, most cost-effective, or least
burdensome alternative that achieves
the objectives of the rule. The
provisions of section 205 do not apply
when they are inconsistent with
applicable law. Before a Federal agency
establishes any regulatory requirements
that may significantly or uniquely affect
small governments, including Tribal
governments, it must have developed,
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under section 203 of the UMRA, a small
government agency plan. The plan must
provide for notifying potentially
affected small governments, enabling
officials to have meaningful and timely
input in the development of regulatory
proposals, and informing, educating and
advising small governments on
compliance with the regulatory
requirements.
This final rule does not include
Federal mandates that may result in
expenditures of $100 million or more to
State, local, or Tribal governments in
the aggregate, because the UMRA
generally excludes from the definition
of ‘‘Federal intergovernmental mandate’’
duties that arise from participation in a
voluntary Federal program. States are
not legally required to have or maintain
a CERCLA authorized program.
Therefore, today’s final rule is not
subject to the requirements of sections
202 or 205 of UMRA. EPA has
determined that this rule contains no
regulatory requirements that might
significantly or uniquely affect small
governments, because participation by
small governments in this program is
voluntary and is funded by EPA.
E. Executive Order 13132: Federalism
Executive Order 13132, entitled
‘‘Federalism’’ (64 FR 43255, August 10,
1999), requires Federal agencies to
develop an accountable process to
ensure ‘‘meaningful and timely input by
State and local officials in the
development of regulatory policies that
have federalism implications.’’ The
Executive Order defines ‘‘policies that
have federalism implications’’ to
include regulations that have
‘‘substantial direct effects on the States,
on the relationship between the national
government and the States, or on the
distribution of power and
responsibilities among the various
levels of government.’’ This final rule
does not have federalism implications.
It does not have substantial direct
effects on the States, on the relationship
between the national government and
the States, or on the distribution of
power and responsibilities among the
various levels of government, as
specified in Executive Order 13132.
This final rule mainly makes minor
changes to the regulation, under which
the program has been operating since
June, 1990. Apart from the minor
changes, this rule adds new provisions
that increase State flexibility, so it does
not have federalism implications as that
phrase is defined for purposes of
Executive Order 13132. Further, because
this is a rule that primarily conditions
the use of Federal assistance, it does not
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impose substantial direct compliance
costs on States.
EPA did consult with representatives
of State governments in developing this
rule. Specifically, State representatives
have been participating members of the
workgroup revising this rule throughout
the entire process, and were given the
opportunity to review and comment on
drafts of this rule. Representatives from
two States (Kansas and Illinois) were
selected to participate in the work group
meetings, and these States discussed
rule options and draft rule language
with EPA throughout the development
of the rule. Also, the draft rule was
provided to the Association of State and
Territorial Solid Waste Management
Officials.
F. Executive Order 13175: Consultation
and Coordination With Indian Tribal
Governments
Executive Order 13175, entitled
‘‘Consultation and Coordination with
Indian Tribal Governments’’ (65 FR
67249, November 9, 2000), requires EPA
to develop an accountable process to
ensure ‘‘meaningful and timely input by
Tribal officials in the development of
regulatory policies that have Tribal
implications.’’ Although this rule will
have Tribal implications, it will not
impose substantial direct compliance
costs on Tribal governments, preempt
Tribal law, or establish Federal
standards. The Agency consulted with
Tribes under its EPA Indian Policy, and
in light of CERCLA sections 121 and 126
providing that Indian Tribes should
have ‘‘substantial and meaningful
involvement’’ in Superfund.
EPA has consulted with Tribal
officials early in the process of
developing this regulation to permit
them to have meaningful and timely
input into its development. During the
early deliberations on the revisions to
this rule, a Tribal representative was
actively involved in the regulatory
workgroup, and helped identify issues
of likely concern to Tribal governments.
EPA, in turn, discussed those issues
with Tribal representatives participating
in a concurrent initiative to enhance the
State and Tribal roles in Superfund.
And the rule was informed to a large
extent by the experiences of Tribes and
EPA during 16 years of experience
working under the old regulation.
Ultimately, the EPA regulatory
workgroup used the knowledge gained
from consultation and experience to
identify and incorporate beneficial
changes for Tribes into the regulation.
The principal changes (discussed
further in section IV), were (a) to waive
the cost share requirement for Tribes
receiving Core Program and support
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agency Cooperative Agreement, (b) to
eliminate requirements to show
jurisdiction for all Core agreements and
most support agency agreements, and (c)
to include intertribal consortia as
eligible entities to receive Cooperative
Agreements. After drafting this
regulation, EPA solicited input from all
the federally recognized Indian Tribes
and the National Tribal Environmental
Council by mailing a summary
explaining the Tribal portions of the
revised subpart O regulation. Most
recently, the Agency also discussed the
proposed changes and solicited direct
feedback from Indian Tribes at the 11th
Annual Conference, ‘‘Community
Environmental Stewardship for the
Future,’’ sponsored by the Inter-Tribal
Environmental Council (ITEC).
As required by section 7(a), EPA’s
Tribal Consultation Official has certified
that the requirements of the Executive
Order have been met in a meaningful
and timely manner. A copy of the
certification is included in the docket
for this rule.
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G. Executive Order 13045: Protection of
Children From Environmental Health
and Safety Risks
Executive Order 13045, ‘‘Protection of
Children from Environmental Health
Risks and Safety Risks’’ (62 FR 19885,
April 23, 1997), applies to any rule that:
(1) Is determined to be ‘‘economically
significant’’ as defined under Executive
Order 12866, and (2) concerns an
environmental health or safety risk that
EPA has reason to believe may have a
disproportionate effect on children. If
the regulatory action meets both criteria,
the Agency must evaluate the
environmental health or safety effects of
the planned rule on children, and
explain why the planned regulation is
preferable to other potentially effective
and reasonably feasible alternatives
considered by the Agency. This final
rule is not subject to Executive Order
13045 because it is not ‘‘economically
significant’’ as defined under Executive
Order 12866. Further, it does not
concern an environmental health or
safety risk that EPA has reason to
believe may have a disproportionate
effect on children.
H. Executive Order 13211 (Energy
Effects)
This rule is not a ‘‘significant energy
action’’ as defined in Executive Order
13211, ‘‘Actions Concerning Regulations
That Significantly Affect Energy Supply,
Distribution, or Use’’ (66 FR 28355 (May
22, 2001)) because it is not likely to
have a significant adverse effect on the
supply, distribution, or use of energy.
Further, we have concluded that this
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rule is not likely to have any adverse
energy effects.
I. National Technology Transfer and
Advancement Act
Section 12(d) of the National
Technology Transfer and Advancement
Act of 1995 (‘‘NTTAA’’), Public Law
104–113, section 12(d) (15 U.S.C. 272
note) directs EPA to use voluntary
consensus standards in its regulatory
activities unless to do so would be
inconsistent with applicable law or
otherwise impractical. Voluntary
consensus standards are technical
standards (e.g., materials specifications,
test methods, sampling procedures, and
business practices) that are developed or
adopted by voluntary consensus
standards bodies. The NTTAA directs
EPA to provide Congress, through OMB,
explanations when the Agency decides
not to use available and applicable
voluntary consensus standards. This
action does not involve technical
standards. Therefore, EPA did not
consider the use of any voluntary
consensus standards.
J. Executive Order 12898: Federal
Actions to Address Environmental
Justice in Minority Populations and
Low-Income Populations
Under Executive Order 12898,
‘‘Federal Actions to Address
Environmental Justice in Minority
Populations and Low-Income
Populations,’’ as well as through EPA’s
National Environmental Justice
Advisory Council, EPA has undertaken
to incorporate environmental justice
into its policies and programs. EPA is
committed to addressing environmental
justice concerns, and is assuming a
leadership role in environmental justice
initiatives to enhance environmental
quality for all residents of the United
States. The Agency’s goals are to ensure
that no segment of the population,
regardless of race, color, national origin,
or income, bears disproportionately
high and adverse human health and
environmental effects as a result of
EPA’s policies, programs, and activities,
and all people live in clean and
sustainable communities. No action
from this rule will have a
disproportionately high and adverse
human health and environmental effect
on any segment of the population. In
addition, this rule does not impose
substantial direct compliance costs on
those communities. Accordingly, the
rule does not raise issues regarding
Executive Order 12898.
K. Congressional Review Act
The Congressional Review Act, 5
U.S.C. 801 et seq., as added by the Small
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24503
Business Regulatory Enforcement
Fairness Act of 1996, generally provides
that before a rule may take effect, the
agency promulgating the rule must
submit a rule report, which includes a
copy of the rule, to each House of the
Congress and to the Comptroller General
of the United States. EPA will submit a
report containing this rule and other
required information to the U.S. Senate,
the U.S. House of Representatives, and
the Comptroller General of the United
States prior to publication of the rule in
the Federal Register. A major rule
cannot take effect until 60 days after it
is published in the Federal Register.
This action is not a ‘‘major rule’’ as
defined by 5 U.S.C. 804(2). The subpart
O regulation is effective July 2, 2007.
List of Subjects
40 CFR Part 9
Environmental protection, Reporting
and recordkeeping requirements.
40 CFR Part 35
Administrative practices and
procedures, Environmental protection,
Grant programs-environmental
protection, Reporting and
recordkeeping.
Dated: April 19, 2007.
Stephen L. Johnson,
Administrator.
For the reasons set out in the
preamble, 40 CFR parts 9 and 35 are
amended as follows:
■
PART 9—[AMENDED]
1. The authority citation for part 9
continues to read as follows:
■
Authority: 7 U.S.C. 135 et seq., 136–136y;
15 U.S.C. 2001, 2003, 2005, 2006, 2601–2671;
21 U.S.C. 331j, 346a, 348; 31 U.S.C. 9701; 33
U.S.C. 1251 et seq., 1311, 1313d, 1314, 1318,
1321, 1326, 1330, 1342, 1344, 1345 (d) and
(e), 1361; E.O. 11735, 38 FR 21243, 3 CFR,
1971–1975 Comp. p. 973; 42 U.S.C. 241,
242b, 243, 246, 300f, 300g, 300g–1, 300g–2,
300g–3, 300g–4, 300g–5, 300g–6, 300j–1,
300j–2, 300j–3, 300j–4, 300j–9, 1857 et seq.,
6901–6992k, 7401–7671q, 7542, 9601–9657,
11023, 11048.
2. In § 9.1, the table is amended under
the heading, ‘‘State and Local
Assistance,’’ as follows:
■ a. By revising entries for
‘‘35.6055(a)(2)’’, ‘‘35.6055(b)(1)’’,
‘‘35.6055(b)(2)(i)–(ii)’’,
‘‘35.6105(a)(2)(i)–(v), (vii)’’, ‘‘35.6120’’,
‘‘35.6145’’, ‘‘35.6155(a), (c)’’,
‘‘35.6230(a), (c)’’, ‘‘35.6300(a)(3)’’,
‘‘35.6315(c)’’, ‘‘35.6320’’, ‘‘35.6340(a)’’,
‘‘35.6350’’, ‘‘35.6500’’,
‘‘35.6550(b)(1)(iii)’’, ‘‘35.6550(b)(2)(i)’’,
‘‘35.6585’’, ‘‘35.6595(a), (b)’’,
‘‘35.6600(a)’’, ‘‘35.6650’’, ‘‘35.6655’’,
‘‘35.6660’’, ‘‘35.6665(a), (b)’’, ‘‘35.6700’’,
■
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‘‘35.6705’’, ‘‘35.6710’’, ‘‘35.6805’’, and
‘‘35.6815(a), (c), (d)’’.
■ b. By removing entries for
‘‘35.6110(b)(2)’’ and ‘‘35.6550(a)(1)(ii)’’.
§ 9.1 OMB approvals under the Paperwork
Reduction Act.
*
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*
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OMB
control No.
40 CFR citation
*****
State and Local Assistance
35.6055(a)(2) ............................
35.6055(b)(1) ............................
35.6055(b)(2)(i)–(ii) ...................
35.6105(a)(2)(i)–(v), (vii) ...........
35.6120 .....................................
35.6145 .....................................
35.6155(a), (c) ..........................
35.6230(a), (c) ..........................
35.6300(a)(3) ............................
35.6315(c) .................................
35.6320 .....................................
35.6340(a) ................................
35.6350 .....................................
35.6500 .....................................
35.6550(b)(1)(iii) .......................
35.6550(b)(2)(i) .........................
35.6585 .....................................
35.6595(a), (b) ..........................
35.6600(a) ................................
35.6650 .....................................
35.6655 .....................................
35.6660 .....................................
35.6665(a), (b) ..........................
35.6700 .....................................
35.6705 .....................................
35.6710 .....................................
35.6805 .....................................
35.6815(a), (c), (d) ...................
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35.6060 Political subdivision-lead preremedial Cooperative Agreements.
35.6070 Indian Tribe-lead pre-remedial
Cooperative Agreements.
Remedial Response Cooperative Agreements
35.6100 Eligibility for remedial Cooperative
Agreements.
35.6105 State-lead remedial Cooperative
Agreements.
35.6110 Indian Tribe-lead remedial
Cooperative Agreements.
35.6115 Political subdivision-lead remedial
Cooperative Agreements.
35.6120 Notification of the out-of-State or
out-of-an-Indian-Tribal-area-of-Indiancountry transfer of CERCLA waste.
Enforcement Cooperative Agreements
35.6145 Eligibility for enforcement
Cooperative Agreements.
35.6150 Activities eligible for funding under
enforcement Cooperative Agreements.
35.6155 State, political subdivisions or
Indian Tribe-lead enforcement
Cooperative Agreements.
Removal Response Cooperative Agreements
35.6200 Eligibility for removal Cooperative
Agreements.
35.6205 Removal Cooperative Agreements.
Core Program Cooperative Agreements
35.6215 Eligibility for Core Program
Cooperative Agreements.
35.6220 General.
35.6225 Activities eligible for funding under
Core Program Cooperative Agreements.
35.6230 Application requirements.
35.6235 Cost sharing.
Support Agency Cooperative Agreements
*****
*
*
*
35.6240 Eligibility for support agency
Cooperative Agreements.
35.6245 Allowable activities.
35.6250 Support agency Cooperative
Agreement requirements.
*
Combining Cooperative Agreements
*
35.6260 Combining Cooperative Agreement
sites and activities.
PART 35—[AMENDED]
Financial Administration Requirements
Under a Cooperative Agreement
3. Subpart O is revised to read as
follows:
■
Subpart O—Cooperative Agreements and
Superfund State Contracts for Superfund
Response Actions
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General
Sec.
35.6000 Authority.
35.6005 Purpose and scope.
35.6010 Indian Tribe and intertribal
consortium eligibility.
35.6015 Definitions.
35.6020 Requirements for both applicants
and recipients.
35.6025 Deviation from this subpart.
Personal Property Requirements Under a
Cooperative Agreement
Pre-Remedial Response Cooperative
Agreements
35.6050 Eligibility for pre-remedial
Cooperative Agreements.
35.6055 State-lead pre-remedial Cooperative
Agreements.
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35.6270 Standards for financial management
systems.
35.6275 Period of availability of funds.
35.6280 Payments.
35.6285 Recipient payment of response costs.
35.6290 Program income.
35.6300 General personal property
acquisition and use requirements.
35.6305 Obtaining supplies.
35.6310 Obtaining equipment.
35.6315 Alternative methods for obtaining
property.
35.6320 Usage rate.
35.6325 Title and EPA interest in CERCLAfunded property.
35.6330 Title to federally owned property.
35.6335 Property management standards.
35.6340 Disposal of CERCLA-funded
property.
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35.6345 Equipment disposal options.
35.6350 Disposal of federally owned
property.
Real Property Requirements Under a
Cooperative Agreement
35.6400 Acquisition and transfer of interest.
35.6405 Use.
Copyright Requirements Under a
Cooperative Agreement
35.6450 General requirements.
Use of Recipient Employees (‘‘Force
Account’’) Under a Cooperative Agreement
35.6500 General requirements.
Procurement Requirements Under a
Cooperative Agreement
35.6550 Procurement system standards.
35.6555 Competition.
35.6565 Procurement methods.
35.6570 Use of the same engineer during
subsequent phases of response.
35.6575 Restrictions on types of contracts.
35.6580 Contracting with minority and
women’s business enterprises (MBE/
WBE), small businesses, and labor
surplus area firms.
35.6585 Cost and price analysis.
35.6590 Bonding and insurance.
35.6595 Contract provisions.
35.6600 Contractor claims.
35.6605 Privity of contract.
35.6610 Contracts awarded by a contractor.
Reports Required Under a Cooperative
Agreement
35.6650 Progress reports.
35.6655 Notification of significant
developments.
35.6660 Property inventory reports.
35.6665 Procurement report.
35.6670 Financial reports.
Records Requirements Under a Cooperative
Agreement
35.6700 Project records.
35.6705 Records retention.
35.6710 Records access.
Other Administrative Requirements for
Cooperative Agreements
35.6750 Modifications.
35.6755 Monitoring program performance.
35.6760 Enforcement and termination for
convenience.
35.6765 Non-Federal audit.
35.6770 Disputes.
35.6775 Exclusion of third-party benefits.
35.6780 Closeout.
35.6785 Collection of amounts due.
35.6790 High risk recipients.
Requirements for Administering a
Superfund State Contract (SSC)
35.6800 Superfund State Contract.
35.6805 Contents of an SSC.
35.6815 Administrative requirements.
35.6820 Conclusion of the SSC.
Authority: 42 U.S.C. 9601 et seq.
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Subpart O—Cooperative Agreements
and Superfund State Contracts for
Superfund Response Actions
General
§ 35.6000
Authority.
This subpart is issued under section
104(a) through (j) of the Comprehensive
Environmental Response,
Compensation, and Liability Act of
1980, as amended (CERCLA)(42 U.S.C.
9601 et seq.).
§ 35.6005
Purpose and scope.
(a) This subpart codifies recipient
requirements for administering
Cooperative Agreements awarded
pursuant to section 104(d)(1) of
CERCLA. This subpart also codifies
requirements for administering
Superfund State Contracts (SSCs) for
non-State-lead remedial responses
undertaken pursuant to section 104 of
CERCLA.
(b) 40 CFR part 31, ‘‘Uniform
Administrative Requirements for Grants
and Cooperative Agreements to State
and Local Governments,’’ establishes
consistency and uniformity among
Federal agencies in the administration
of grants and Cooperative Agreements to
State, local, and Indian Tribal
governments. For CERCLA-funded
Cooperative Agreements, this subpart
supplements the requirements
contained in part 31 for States, political
subdivisions thereof, and Indian Tribes.
This subpart references those sections of
part 31 that are applicable to CERCLAfunded Cooperative Agreements.
(c) Superfund monies for remedial
actions cannot be used by recipients for
Federal facility cleanup activities. When
a cleanup is undertaken by another
Federal entity, the State, political
subdivision or Indian Tribe can pursue
funding for its involvement in response
activities from the appropriate Federal
entity.
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§ 35.6010 Indian Tribe and intertribal
consortium eligibility.
(a) Indian Tribes are eligible to receive
Superfund Cooperative Agreements
only when they are federally
recognized, and when they meet the
criteria set forth in 40 CFR 300.515(b) of
the National Oil and Hazardous
Substances Pollution Contingency Plan
(the National Contingency Plan or NCP),
except that Indian Tribes shall not be
required to demonstrate jurisdiction
under 40 CFR 300.515(b)(3) of the NCP
to be eligible for Core Program
Cooperative Agreements, and those
support agency Cooperative Agreements
for which jurisdiction is not needed for
the Tribe to carry out the support
agency activities of the work plan.
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(b) Although section 126 of CERCLA
provides that the governing body of an
Indian Tribe shall be treated
substantially the same as a State, the
subpart O definition of ‘‘State’’ does not
include Indian Tribes because they do
not need to comply with all the
statutory requirements addressed in
subpart O that apply to States.
(c) Intertribal consortium: An
intertribal consortium is eligible to
receive a Cooperative Agreement from
EPA only if the intertribal consortium
demonstrates that all members of the
consortium meet the eligibility
requirements for the Cooperative
Agreement, and all members authorize
the consortium to apply for and receive
assistance.
§ 35.6015
Definitions.
(a) As used in this subpart, the
following words and terms shall have
the following meanings:
Activity. A set of CERCLA-funded
tasks that makes up a segment of the
sequence of events undertaken in
determining, planning, and conducting
a response to a release or potential
release of a hazardous substance. These
include Core Program, pre-remedial
(i.e., preliminary assessments and site
inspections), support agency, remedial
investigation/feasibility studies,
remedial design, remedial action,
removal, and enforcement activities.
Allowable costs. Those project costs
that are: Eligible, reasonable, necessary,
and allocable to the project; permitted
by the appropriate Federal cost
principles; and approved by EPA in the
Cooperative Agreement and/or
Superfund State Contract.
Architectural or engineering (A/E)
services. Consultation, investigations,
reports, or services for design-type
projects within the scope of the practice
of architecture or professional
engineering as defined by the laws of
the State or territory in which the
recipient is located.
Award official. The EPA official with
the authority to execute Cooperative
Agreements and Superfund State
Contracts and to take other actions
authorized by EPA Orders.
Budget period. The length of time
EPA specifies in a Cooperative
Agreement during which the recipient
may expend or obligate Federal funds.
CERCLA. The Comprehensive
Environmental Response,
Compensation, and Liability Act of
1980, as amended (42 U.S.C. 9601—
9657).
Change order. A written order issued
by a recipient, or its designated agent,
to its contractor authorizing an addition
to, deletion from, or revision of, a
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contract, usually initiated at the
contractor’s request.
Claim. A demand or written assertion
by a contractor seeking, as a matter of
right, changes in contract duration,
costs, or other provisions, which
originally have been rejected by the
recipient.
Closeout. The final EPA or recipient
actions taken to assure satisfactory
completion of project work and to fulfill
administrative requirements, including
financial settlement, submission of
acceptable required final reports, and
resolution of any outstanding issues
under the Cooperative Agreement and/
or Superfund State Contract.
Community Relations Plan (CRP). A
management and planning tool
outlining the specific community
relations activities to be undertaken
during the course of a response. It is
designed to provide for two-way
communication between the affected
community and the agencies
responsible for conducting a response
action, and to assure public input into
the decision-making process related to
the affected communities.
Construction. Erection, building,
alteration, repair, remodeling,
improvement, or extension of buildings,
structures or other property.
Contract. A written agreement
between an EPA recipient and another
party (other than another public agency)
or between the recipient’s contractor
and the contractor’s first tier
subcontractor.
Contractor. Any party to whom a
recipient awards a contract.
Cooperative Agreement. A legal
instrument EPA uses to transfer money,
property, services, or anything of value
to a recipient to accomplish a public
purpose in which substantial EPA
involvement is anticipated during the
performance of the project.
Core Program Cooperative Agreement.
A Cooperative Agreement that provides
funds to a State or Indian Tribe to
conduct CERCLA implementation
activities that are not assignable to
specific sites but are intended to
develop and maintain a State’s or Indian
Tribe’s ability to participate in the
CERCLA response program.
Cost analysis. The review and
evaluation of each element of contract
cost to determine reasonableness,
allocability, and allowability.
Cost share. The portion of allowable
project costs that a recipient contributes
toward completing its project (i.e., nonFederal share, matching share).
Equipment. Tangible, nonexpendable,
personal property having a useful life of
more than one year and an acquisition
cost of $5,000 or more per unit.
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Fair market value. The amount at
which property would change hands
between a willing buyer and a willing
seller, neither being under any
compulsion to buy or sell and both
having reasonable knowledge of the
relevant facts. Fair market value is the
price in cash, or its equivalent, for
which the property would have been
sold on the open market.
Health and safety plan. A plan that
specifies the procedures that are
sufficient to protect on-site personnel
and surrounding communities from the
physical, chemical, and/or biological
hazards of the site. The health and
safety plan outlines:
(i) Site hazards;
(ii) Work areas and site control
procedures;
(iii) Air surveillance procedures;
(iv) Levels of protection;
(v) Decontamination and site
emergency plans;
(vi) Arrangements for weather-related
problems; and
(vii) Responsibilities for
implementing the health and safety
plan.
In-kind contribution. The value of a
non-cash contribution (generally from
third parties) to meet a recipient’s cost
sharing requirements. An in-kind
contribution may consist of charges for
real property and equipment or the
value of goods and services directly
benefiting the CERCLA-funded project.
Indian Tribe. As defined by section
101(36) of CERCLA, any Indian Tribe,
band, nation, or other organized group
or community, including any Alaska
Native village but not including any
Alaska Native regional or village
corporation, which is recognized as
eligible for the special programs and
services provided by the United States
to Indians because of their status as
Indians. For the purposes of this
subpart, the term, ‘‘Indian Tribe,’’
includes an intertribal consortium
consisting of two or more federally
recognized Tribes.
Intergovernmental Agreement. Any
written agreement between units of
government under which one public
agency performs duties for or in concert
with another public agency using EPA
assistance. This includes substate and
interagency agreements.
Intertribal consortium. A partnership
between two or more federally
recognized Indian Tribes that is
authorized by the governing bodies of
those Indian Tribes to apply for and
receive assistance agreements. An
intertribal consortium must have
adequate documentation of the
existence of the partnership, and the
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02:50 Aug 19, 2011
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authorization to apply for and receive
assistance.
Lead agency. The Federal agency,
State agency, political subdivision, or
Indian Tribe that has primary
responsibility for planning and
implementing a response action under
CERCLA.
Minority Business Enterprise (MBE). A
business which is:
(i) Certified as socially and
economically disadvantaged by the
Small Business Administration;
(ii) Certified as a minority business
enterprise by a State or Federal agency;
or
(iii) An independent business concern
which is at least 51 percent owned and
controlled by minority group
member(s). A minority group member is
an individual who is a citizen of the
United States and one of the following:
(A) Black American;
(B) Hispanic American (with origins
from Puerto Rico, Mexico, Cuba, South
or Central America);
(C) Native American (American
Indian, Eskimo, Aleut, native
Hawaiian); or
(D) Asian-Pacific American (with
origins from Japan, China, the
Philippines, Vietnam, Korea, Samoa,
Guam, the U.S. Trust Territories of the
Pacific, Northern Marianas, Laos,
Cambodia, Taiwan or the Indian
subcontinent).
National Priorities List (NPL). The list,
compiled by EPA pursuant to CERCLA
section 105, of uncontrolled hazardous
substance releases in the United States
that are priorities for long-term remedial
evaluation and response. The NPL is
published at Appendix B to 40 CFR Part
300.
Operable unit. A discrete action, as
described in the Cooperative Agreement
or Superfund State Contract, that
comprises an incremental step toward
comprehensively addressing site
problems. The cleanup of a site can be
divided into a number of operable units,
depending on the complexity of the
problems associated with the site.
Operable units may address
geographical portions of a site, specific
site problems, or initial phases of an
action, or may consist of any set of
actions performed over time or any
actions that are concurrent but located
in different parts of a site.
Operation and maintenance.
Measures required to maintain the
effectiveness of response actions.
Personal property. Property other than
real property. It includes both supplies
and equipment.
Political subdivision. The unit of
government that the State determines to
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have met the State’s legislative
definition of a political subdivision.
Potentially Responsible Party (PRP).
Any individual(s) or company(ies)
identified as potentially liable under
CERCLA for cleanup or payment for
costs of cleanup of Hazardous Substance
sites. PRPs may include individual(s), or
company(ies) identified as having
owned, operated, or in some other
manner contributed wastes to
Hazardous Substance sites.
Price analysis. The process of
evaluating a prospective price without
regard to the contractor’s separate cost
elements and proposed profit. Price
analysis determines the reasonableness
of the proposed contract price based on
adequate price competition, previous
experience with similar work,
established catalog or market price, law,
or regulation.
Profit. The net proceeds obtained by
deducting all allowable costs (direct and
indirect) from the price. (Because this
definition of profit is based on
applicable Federal cost principles, it
may vary from many firms’ definition of
profit, and may correspond to those
firms’ definition of ‘‘fee.’’)
Project. The activities or tasks EPA
identifies in the Cooperative Agreement
and/or Superfund State Contract.
Project manager. The recipient official
designated in the Cooperative
Agreement or Superfund State Contract
as the program contact with EPA.
Project officer. The EPA official
designated in the Cooperative
Agreement as EPA’s program contact
with the recipient. Project officers are
responsible for monitoring the project.
Project period. The length of time
EPA specifies in the Cooperative
Agreement and/or Superfund State
Contract for completion of all project
work. It may be composed of more than
one budget period.
Quality Assurance Project Plan. A
written document, associated with
remedial site sampling, which presents
in specific terms the organization
(where applicable), objectives,
functional activities, and specific
quality assurance and quality control
activities and procedures designed to
achieve the data quality objectives of a
specific project(s) or continuing
operation(s).
Real property. Land, including land
improvements, structures, and
appurtenances thereto, excluding
movable machinery and equipment.
Recipient. Any State, political
subdivision thereof, or Indian Tribe
which has been awarded and has
accepted an EPA Cooperative
Agreement.
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Services. A recipient’s in-kind or a
contractor’s labor, time, or efforts which
do not involve the delivery of a specific
end item, other than documents (e.g.,
reports, design drawings,
specifications). This term does not
include employment agreements or
collective bargaining agreements.
Simplified acquisition threshold. The
dollar amount specified in the Office of
Federal Procurement Policy Act, 41
U.S.C. 403. The threshold is currently
set at $100,000.
Small business. A business as defined
in section 3 of the Small Business Act,
as amended (15 U.S.C. 632).
State. The several States of the United
States, the District of Columbia, the
Commonwealth of Puerto Rico, Guam,
American Samoa, the Virgin Islands, the
Commonwealth of Northern Marianas,
and any territory or possession over
which the United States has
jurisdiction.
Statement of Work (SOW). The
portion of the Cooperative Agreement
application and/or Superfund State
Contract that describes the purpose and
scope of activities and tasks to be
carried out as a part of the proposed
project.
Subcontractor. Any first tier party that
has a contract with the recipient’s prime
contractor.
Superfund State Contract (SSC). A
joint, legally binding agreement between
EPA and another party(ies) to obtain the
necessary assurances before an EPAlead remedial action or any political
subdivision-lead activities can begin at
a site, and to ensure State or Indian
Tribe involvement as required under
CERCLA section 121(f).
Supplies. All tangible personal
property other than equipment as
defined in this section.
Support agency. The agency that
furnishes necessary data to the lead
agency, reviews response data and
documents, and provides other
assistance to the lead agency.
Task. An element of a Superfund
response activity identified in the
Statement of Work of a Superfund
Cooperative Agreement or a Superfund
State Contract.
Title. The valid claim to property that
denotes ownership and the rights of
ownership, including the rights of
possession, control, and disposal of
property.
Unit acquisition cost. The net invoice
unit price of the property including the
cost of modifications, attachments,
accessories, or auxiliary apparatus
necessary to make the property usable
for the purpose for which it was
acquired. Other charges, such as the cost
of installation, transportation, taxes,
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duty, or protective in-transit insurance,
shall be included or excluded from the
unit acquisition cost in accordance with
the recipient’s regular accounting
practices.
Value engineering. A systematic and
creative analysis of each contract term
or task to ensure that its essential
function is provided at the overall
lowest cost.
Women’s Business Enterprise (WBE).
A business which is certified as a
Women’s Business Enterprise by a State
or Federal agency, or which meets the
following definition. A Women’s
Business Enterprise is an independent
business concern which is at least 51
percent owned by a woman or women
who also control and operate it.
Determination of whether a business is
at least 51 percent owned by a woman
or women shall be made without regard
to community property laws.
(b) Those terms not defined in this
section shall have the meanings set forth
in section 101 of CERCLA, 40 CFR part
31, and 40 CFR part 300 (the National
Contingency Plan).
§ 35.6020 Requirements for both
applicants and recipients.
Applicants and recipients must
comply with the applicable
requirements of 40 CFR part 32,
‘‘Governmentwide Debarment and
Suspension (Non-procurement); and
Statutory Disqualification under the
Clean Air Act and Clean Water Act,’’
and of 40 CFR part 36,
‘‘Governmentwide Requirements for
Drug-Free Workplace (Financial
Assistance).’’
§ 35.6025
Deviation from this subpart.
On a case-by-case basis, EPA will
consider requests for an official
deviation from the non-statutory
provisions of this subpart. Refer to the
requirements regarding additions and
exceptions described in 40 CFR 31.6 (b),
(c), and (d).
Pre-Remedial Response Cooperative
Agreements
§ 35.6050 Eligibility for pre-remedial
Cooperative Agreements.
States, political subdivisions, and
Indian Tribes may apply for preremedial response Cooperative
Agreements.
§ 35.6055 State-lead pre-remedial
Cooperative Agreements.
(a) To receive a State-lead preremedial Cooperative Agreement, the
applicant must submit an ‘‘Application
for Federal Assistance’’ (SF–424) for
non-construction programs.
Applications for additional funding
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need include only the revised pages.
The application must include the
following:
(1) Budget sheets (SF–424A).
(2) A Project narrative statement,
including the following:
(i) A list of sites at which the
applicant proposes to undertake preremedial tasks. If the recipient proposes
to revise the list, the recipient may not
incur costs on a new site until the EPA
project officer has approved the site;
(ii) A Statement of Work (SOW) which
must include a detailed description, by
task, of activities to be conducted, the
projected costs associated with each
task, the number of products to be
completed, and a quarterly schedule
indicating when these products will be
submitted to EPA; and
(iii) A schedule of deliverables.
(3) Other applicable forms and
information authorized by 40 CFR
31.10.
(b) Pre-remedial Cooperative
Agreement requirements. The recipient
must comply with all terms and
conditions in the Cooperative
Agreement, and with the following
requirements:
(1) Health and safety plan. (i) Before
beginning field work, the recipient must
have a health and safety plan in place
providing for the protection of on-site
personnel and area residents. This plan
need not be submitted to EPA, but must
be made available to EPA upon request.
(ii) The recipient’s health and safety
plan must comply with Occupational
Safety and Health Administration
(OSHA) 29 CFR 1910.120, entitled
‘‘Hazardous Waste Operations and
Emergency Response,’’ unless the
recipient is an Indian Tribe exempt from
OSHA requirements.
(2) Quality assurance. (i) The
recipient must comply with the quality
assurance requirements described in 40
CFR 31.45.
(ii) The recipient must have an EPAapproved non-site-specific quality
assurance plan in place before
beginning field work. The recipient
must submit the plan to EPA in
adequate time (generally 45 days) for
approval to be granted before beginning
field work.
(iii) The quality assurance plan must
comply with the requirements regarding
split sampling described in section
104(e)(4)(B) of CERCLA, as amended.
§ 35.6060 Political subdivision-lead preremedial Cooperative Agreements.
(a) If the Award Official determines
that a political subdivision’s lead
involvement in pre-remedial activities
would be more efficient, economical
and appropriate than that of a State,
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based on the number of sites to be
addressed and the political
subdivision’s history of program
involvement, a pre-remedial
Cooperative Agreement may be awarded
under this section.
(b) The political subdivision must
comply with all of the requirements
described in § 35.6055.
§ 35.6070 Indian Tribe-lead pre-remedial
Cooperative Agreements.
The Indian Tribe must comply with
all of the requirements described in §
35.6055, except for the
intergovernmental review requirements
included in the ‘‘Application for Federal
Assistance’’ (SF–424).
Remedial Response Cooperative
Agreements
§ 35.6100 Eligibility for remedial
Cooperative Agreements.
States, Indian Tribes, and political
subdivisions may apply for remedial
response Cooperative Agreements.
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§ 35.6105 State-lead remedial Cooperative
Agreements.
To receive a State-lead remedial
Cooperative Agreement, the applicant
must submit the following items to EPA:
(a) Application form, as described in
§ 35.6055(a). Applications for
additional funding need to include only
the revised pages. The application must
include the following:
(1) Budget sheets (SF–424A)
displaying costs by site, activity and
operable unit, as applicable.
(2) A Project narrative statement,
including the following:
(i) A site description, including a
discussion of the location of each site,
the physical characteristics of each site
(site geology and proximity to drinking
water supplies), the nature of the release
(contaminant type and affected media),
past response actions at each site, and
response actions still required at each
site;
(ii) A site-specific Statement of Work
(SOW), including estimated costs per
task, and a standard task to ensure that
a sign is posted at the site providing the
appropriate contacts for obtaining
information on activities being
conducted at the site, and for reporting
suspected criminal activities;
(iii) A statement designating a lead
site project manager among appropriate
State offices. This statement must
demonstrate that the lead State agency
has conducted coordinated planning of
response activities with other State
agencies. The statement must identify
the name and position of those
individuals who will be responsible for
coordinating the State offices;
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(iv) A site-specific Community
Relations Plan or an assurance that field
work will not begin until one is in
place. The Regional community
relations coordinator must approve the
Community Relations Plan before the
recipient begins field work. The
recipient must comply with the
community relations requirements
described in EPA policy and guidance,
and in the National Contingency Plan;
(v) A site-specific health and safety
plan, or an assurance that the applicant
will have a final plan before starting
field work. Unless specifically waived
by the award official, the applicant must
have a site-specific health and safety
plan in place providing for the
protection of on-site personnel and area
residents. The site-specific health and
safety plan must comply with
Occupational Safety and Health
Administration (OSHA) 29 CFR
1910.120, entitled, ‘‘Hazardous Waste
Operations and Emergency Response,’’
unless the recipient is an Indian Tribe
exempt from OSHA requirements;
(vi) Quality assurance—(A) General. If
the project involves environmentally
related measurements or data
generation, the recipient must comply
with the requirements regarding quality
assurance described in 40 CFR 31.45.
(B) Quality assurance plan. The
applicant must have a separate quality
assurance project plan and/or sampling
plan for each site to be covered by the
Cooperative Agreement. The applicant
must submit the quality assurance
project plan and the sampling plan,
which incorporates results of any site
investigation performed at that site, to
EPA with its Cooperative Agreement
application. However, at the option of
the EPA award official with program
concurrence, the applicant may submit
with its application a schedule for
developing the detailed site-specific
quality assurance plan (generally 45
days before beginning field work). Field
work may not begin until EPA approves
the site-specific quality assurance plan.
(C) Split sampling. The quality
assurance plan must comply with the
requirements regarding split sampling
described in section 104(e)(4)(B) of
CERCLA, as amended.
(vii) A schedule of deliverables to be
prepared during response activities.
(3) Other applicable forms and
information authorized by 40 CFR
31.10.
(b) CERCLA Assurances. Before a
Cooperative Agreement for remedial
action can be awarded, the State must
provide EPA with the following written
assurances:
(1) Operation and maintenance. The
State must provide an assurance that it
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will assume responsibility for all future
operation and maintenance of CERCLAfunded remedial actions for the
expected life of each such action as
required by CERCLA section 104(c) and
addressed in 40 CFR 300.510(c)(1) of the
NCP. In addition, even if a political
subdivision is designated as being
responsible for operation and
maintenance, the State must guarantee
that it will assume any or all operation
and maintenance activities in the event
of default by the political subdivision.
(2) Cost sharing. The State must
provide assurances for cost sharing as
follows:
(i) Ten percent. Where a facility,
whether privately or publicly owned,
was not operated by the State or
political subdivision thereof, either
directly or through a contractual
relationship or otherwise, at the time of
any disposal of hazardous substances at
the facility, the State must provide 10
percent of the cost of the remedial
action, if CERCLA-funded.
(ii) Fifty percent or more. Where a
facility was operated by a State or
political subdivision either directly or
through a contractual relationship or
otherwise, at the time of any disposal of
hazardous substances at the facility, the
State must provide 50 percent (or such
greater share as EPA may determine
appropriate, taking into account the
degree of responsibility of the State or
political subdivision for the release) of
the cost of removal, remedial planning,
and remedial action if the remedial
action is CERCLA-funded.
(3) Twenty-year waste capacity. The
State must assure EPA of the availability
of hazardous waste treatment or
disposal facilities within and/or outside
the State that comply with subtitle C of
the Solid Waste Disposal Act and that
have adequate capacity for the
destruction, treatment, or secure
disposition of all hazardous wastes that
are reasonably expected to be generated
within the State during the 20-year
period following the date of the
response agreement. A remedial action
cannot be funded unless this assurance
is provided consistent with 40 CFR
300.510 of the NCP. EPA will determine
whether the State’s assurance is
adequate.
(4) Off-site storage, treatment, or
disposal. If off-site storage, destruction,
treatment, or disposal is required, the
State must assure the availability of a
hazardous waste disposal facility that is
in compliance with subtitle C of the
Solid Waste Disposal Act and is
acceptable to EPA. The lead agency of
the State must provide the notification
required at § 35.6120, if applicable.
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(5) Real property acquisition. If EPA
determines in the remedy selection
process that an interest in real property
must be acquired in order to conduct a
response action, such acquisition may
be funded under a Cooperative
Agreement. EPA may acquire an interest
in real estate for the purpose of
conducting a remedial action only if the
State provides assurance that it will
accept transfer of such interest in
accordance with 40 CFR 300.510(f) of
the NCP. The State must provide this
assurance even if it intends to transfer
this interest to a third party, or to allow
a political subdivision to accept transfer
on behalf of the State. If the political
subdivision is accepting the transferred
interest in real property, the State must
guarantee that it will accept transfer of
such interest in the event of default by
the political subdivision. If the State or
political subdivision disposes of the
transferred real property, it shall comply
with the requirements for real property
in 40 CFR 31.31(c)(2). (See § 35.6400 for
additional information on real property
acquisition requirements.)
into a parallel Superfund State Contract
with the State, if required (See §
35.6800, when a Superfund State
Contract is required). The political
subdivision may also be a signatory to
the Superfund State Contract. The
political subdivision must submit to the
State a copy of all reports provided to
EPA.
(b) Political subdivision Cooperative
Agreement requirements—(1)
Application requirements. To receive a
remedial Cooperative Agreement, the
political subdivision must prepare an
application which includes the
documentation described in §
35.6105(a)(1) through (a)(3).
(2) Cooperative Agreement
requirements. The political subdivision
must comply with all terms and
conditions in the Cooperative
Agreement. If it is designated the lead
for remedial action, the political
subdivision must provide the
notification required at § 35.6120,
substituting the term ‘‘political
subdivision’’ for the term ‘‘State’’ in that
section.
§ 35.6110 Indian Tribe-lead remedial
Cooperative Agreements.
§ 35.6120 Notification of the out-of-State
or out-of-an-Indian-Tribal-area-of-Indiancountry transfer of CERCLA waste.
(a) Application requirements. The
Indian Tribe must comply with all of
the requirements described in §
35.6105(a). Indian Tribes are not
required to comply with the
intergovernmental review requirements
included in the ‘‘Application for Federal
Assistance’’ (SF–424). Consistent with
the NCP (40 CFR 300.510(e)(2)), this
subpart does not address whether
Indian Tribes are States for the purpose
of CERCLA section 104(c)(9).
(b) Cooperative Agreement
requirements. (1) The Indian Tribe must
comply with all terms and conditions in
the Cooperative Agreement.
(2) If it is designated the lead for
remedial action, the Indian Tribe must
provide the notification required at §
35.6120, substituting the term ‘‘Indian
Tribe’’ for the term ‘‘State’’ in that
section, and ‘‘out-of-an-Indian-Tribalarea-of-Indian-country’’ for ‘‘out-ofState’’.
(3) Indian Tribes are not required to
share in the cost of CERCLA-funded
remedial actions.
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§ 35.6115 Political subdivision-lead
remedial Cooperative Agreements.
(a) General. If the State concurs, EPA
may allow a political subdivision with
the necessary capabilities and
jurisdictional authority to conduct
remedial response activities at a site.
EPA will award the political
subdivision a Cooperative Agreement to
conduct remedial response and enter
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(a) The recipient must provide written
notification of off-site shipments of
CERCLA waste from a site to an out-ofState or out-of-an-Indian-Tribal-area-ofIndian-country waste management
facility to:
(1) The appropriate State
environmental official for the State in
which the waste management facility is
located; and/or
(2) An appropriate official of an
Indian Tribe in whose area of Indian
country the waste management facility
is located; and
(3) The EPA Award Official.
(b) The notification of off-site
shipments does not apply when the
total volume of all such shipments from
the site does not exceed 10 cubic yards.
(c) The notification must be in writing
and must provide the following
information, where available:
(1) The name and location of the
facility to which the CERCLA waste is
to be shipped;
(2) The type and quantity of CERCLA
waste to be shipped;
(3) The expected schedule for the
shipments of the CERCLA waste; and
(4) The method of transportation of
the CERCLA waste.
(d) The recipient must notify the State
or Indian Tribal government in which
the planned receiving facility is located
of major changes in the shipment plan,
such as a decision to ship the CERCLA
waste to another facility within the
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24509
same receiving State, or to a facility in
another State.
(e) The recipient must provide
relevant information on the off-site
shipments, including the information in
paragraph (c) of this section, as soon as
possible after the award of the contract
and, where practicable, before the
CERCLA waste is actually shipped.
Enforcement Cooperative Agreements
§ 35.6145 Eligibility for enforcement
Cooperative Agreements.
Pursuant to CERCLA section 104(d),
States, political subdivisions thereof,
and Indian Tribes may apply for
enforcement Cooperative Agreements.
To be eligible for an enforcement
Cooperative Agreement, the State,
political subdivision or Indian Tribe
must demonstrate that it has the
authority, jurisdiction, and the
necessary administrative capabilities to
take an enforcement action(s) to compel
PRP cleanup of the site, or recovery of
the cleanup costs. To accomplish this,
the State, political subdivision or Indian
Tribe, respectively, must submit the
following for EPA approval:
(a) A letter from the State Attorney
General, or comparable local official (of
a political subdivision) or comparable
Indian Tribal official, certifying that it
has the authority, jurisdiction, and
administrative capabilities that provide
a basis for pursuing enforcement actions
against a PRP to secure the necessary
response;
(b) A copy of the applicable State,
local (political subdivision) or Indian
Tribal statute(s) and a description of
how it is implemented;
(c) Any other documentation required
by EPA to demonstrate that the State,
local (political subdivision) or Indian
Tribal government has the statutory
authority, jurisdiction, and
administrative capabilities to perform
the enforcement activity(ies) to be
funded under the Cooperative
Agreement.
§ 35.6150 Activities eligible for funding
under enforcement Cooperative
Agreements.
An enforcement Cooperative
Agreement application from a State,
political subdivision or Indian Tribe
may request funding for the following
enforcement activities:
(a) PRP searches;
(b) Issuance of notice letters and
negotiation activities;
(c) Administrative and judicial
enforcement actions taken under State
or Indian Tribal law;
(d) Management assistance and
oversight of PRPs during Federal
enforcement response;
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(e) Oversight of PRPs during a State,
political subdivision or Indian Tribe
enforcement response contingent on the
applicant having taken all necessary
action to compel PRPs to fund the
oversight of cleanup activities
negotiated under the recipient’s
enforcement authorities. If the State,
political subdivision, Indian Tribe or
EPA cannot obtain PRP commitment to
fund such oversight activities, then
these activities will be considered
eligible for CERCLA funding under an
enforcement Cooperative Agreement.
§ 35.6155 State, political subdivision or
Indian Tribe-lead enforcement Cooperative
Agreements.
(a) The State, political subdivision or
Indian Tribe must comply with the
requirements described in § 35.6105
(a)(1) through (a)(3), as appropriate.
(b) The CERCLA section 104
assurances described in § 35.6105(b) are
not applicable for enforcement
Cooperative Agreements.
(c) Before an enforcement Cooperative
Agreement is awarded, the State,
political subdivision or Indian Tribe
must:
(1) Assure EPA that it will notify and
consult with EPA promptly if the
recipient determines that its laws or
other restrictions prevent the recipient
from acting consistently with CERCLA;
and
(2) If the applicant is seeking funds
for oversight of PRP cleanup, the
applicant must:
(i) Demonstrate that the proposed
Statement of Work or cleanup plan
prepared by the PRP satisfies the
recipient’s enforcement goals for those
instances in which the recipient is
seeking funding for oversight of PRP
cleanup activities negotiated under the
recipient’s own enforcement authorities;
and
(ii) Demonstrate that the PRP has the
capability to attain the goals set forth in
the plan;
(iii) Demonstrate that it has taken all
necessary action to compel PRPs to fund
the oversight of cleanup activities
negotiated under the recipient’s
enforcement authorities.
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Removal Response Cooperative
Agreements
§ 35.6200 Eligibility for removal
Cooperative Agreements.
When a planning period of more than
six months is available, States, political
subdivisions and Indian Tribes may
apply for removal Cooperative
Agreements.
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§ 35.6205 Removal Cooperative
Agreements.
Core Program Cooperative Agreements
(a) The State must comply with the
requirements described in § 35.6105(a).
To the extent practicable, the State must
comply with the notification
requirement at § 35.6120 when a
removal action is necessary and
involves out-of-State shipment of
CERCLA wastes, and when, based on
the site evaluation, EPA determines that
a planning period of more than six
months is available before the removal
activities must begin.
(b) Pursuant to CERCLA section
104(c)(3), the State is not required to
share in the cost of a CERCLA-funded
removal action, unless the removal is
conducted at a site that was publicly
operated by a State or political
subdivision at the time of disposal of
hazardous substances and a CERCLAfunded remedial action is ultimately
undertaken at the site. In this situation,
the State must share at least 50 percent
in the cost of all removal, remedial
planning, and remedial action costs at
the time of the remedial action as stated
in § 35.6105(b)(2)(ii).
(c) If both the State and EPA agree, a
political subdivision with the necessary
capabilities and jurisdictional authority
may assume the lead responsibility for
all, or a portion, of the removal activity
at a site. Political subdivisions must
comply with the requirements described
in § 35.6105(a). To the extent
practicable, political subdivisions also
must comply with the notification
requirement at § 35.6120 when a
removal action is necessary and
involves the shipment of CERCLA
wastes out of the State’s jurisdiction,
and when, based on the site evaluation,
EPA determines that a planning period
of more than six months is available
before the removal activities must begin.
(d) The State must provide the cost
share assurance discussed in paragraph
(b) of this section on behalf of a political
subdivision that is given the lead for a
removal action.
(e) Indian Tribes must comply with
the requirements described in §
35.6105(a). To the extent practicable,
Indian Tribes also must comply with the
notification requirement at § 35.6120
when a removal action is necessary and
involves the shipment of CERCLA
wastes out of the Indian Tribe’s area of
Indian country, and when, based on the
site evaluation, EPA determines that a
planning period of more than six
months is available before the removal
activities must begin.
(f) Indian Tribes are not required to
share in the cost of a CERCLA-funded
removal action.
§ 35.6215 Eligibility for Core Program
Cooperative Agreements.
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(a) States and Indian Tribes may
apply for Core Program Cooperative
Agreements in order to conduct
CERCLA implementation activities that
are not directly assignable to specific
sites, but are intended to develop and
maintain a State’s or Indian Tribe’s
ability to participate in the CERCLA
response program.
(b) Only the State or Indian Tribal
government agency designated as the
single point of contact with EPA for
CERCLA implementation is eligible to
receive a Core Program Cooperative
Agreement.
(c) When it is more economical for a
government entity other than the
recipient (such as a political subdivision
or State Attorney General) to implement
tasks funded through a Core Program
Cooperative Agreement, benefits to such
entities must be provided for in an
intergovernmental agreement.
§ 35.6220
General.
The recipient of a Core Program
Cooperative Agreement must comply
with the requirements regarding
financial administration (§ § 35.6270
through 35.6290), property (§ § 35.6300
through 35.6450), procurement (§ §
35.6550 through 35.6610), reporting (§ §
35.6650 through 35.6670), records (§ §
35.6700 through 35.6710), and other
administrative requirements under a
Cooperative Agreement (§ § 35.6750
through 35.6790). Recipients may not
incur site-specific costs. Where these
sections entail site-specific
requirements, the recipient is not
required to comply on a site-specific
basis.
§ 35.6225 Activities eligible for funding
under Core Program Cooperative
Agreements.
(a) To be eligible for funding under a
Core Program Cooperative Agreement,
activities must develop and maintain a
recipient’s abilities to implement
CERCLA. Once the recipient has in
place program functions described in
paragraphs (a)(1) through (a)(4) of this
section, EPA will evaluate the
recipient’s program needs to sustain
interaction with EPA in CERCLA
implementation as described in
paragraph (a)(5) of this section. The
amount of funding provided under the
Core Program will be determined by
EPA based on the availability of funds
and the recipient’s program needs in the
areas described in paragraphs (a)(1)
through (a)(4) of this section:
(1) Procedures for emergency
response actions and longer-term
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remediation of environmental and
health risks at hazardous waste sites
(including but not limited to the
development of generic health and
safety plans, quality assurance project
plans, and community relation plans);
(2) Provisions for satisfying all
requirements and assurances (including
the development of a fund or other
financing mechanism(s) to pay for
studies and remediation activities);
(3) Legal authorities and enforcement
support associated with proper
administration of the recipient’s
program and with efforts to compel
potentially responsible parties to
conduct or pay for studies and/or
remediation (including but not limited
to the development of statutory
authorities; access to legal assistance in
identifying applicable or relevant and
appropriate requirements of other laws;
and development and maintenance of
the administrative, financial and
recordkeeping systems necessary for
cost recovery actions under CERCLA);
(4) Efforts necessary to hire and train
staff to manage publicly-funded
cleanups, oversee responsible party-lead
cleanups, and provide clerical support;
and
(5) Other activities deemed necessary
by EPA to develop and maintain
sustained EPA/recipient interaction in
CERCLA implementation (including but
not limited to general program
management and supervision necessary
for a recipient to implement CERCLA
activities, and interagency coordination
on all phases of CERCLA response).
(b) Continued funding of tasks in
subsequent years will be based on an
evaluation of demonstrated progress
toward the goals in the existing Core
Program Cooperative Agreement
Statement of Work.
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§ 35.6230
Application requirements.
To receive a Core Program
Cooperative Agreement, the applicant
must submit an application form
(‘‘Application for Federal Assistance,’’
SF–424, for non-construction programs)
to EPA. Applications for additional
funding need include only the revised
pages. The application must include the
following:
(a) A project narrative statement,
including the following:
(1) A Statement of Work (SOW) which
must include a detailed description of
the CERCLA-funded activities and tasks
to be conducted, the projected costs
associated with each task, the number of
products to be completed, and a
schedule for implementation. Eligible
activities under Core Program
Cooperative Agreements are discussed
in § 35.6225; and
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(2) A background statement,
describing the current abilities and
authorities of the recipient’s program for
implementing CERCLA, the program’s
needs to sustain and increase recipient
involvement in CERCLA
implementation, and the impact of Core
Program Cooperative Agreement funds
on the recipient’s involvement in sitespecific CERCLA response.
(b) Budget sheets (SF–424A).
(c) Proposed project and budget
periods for CERCLA-funded activities.
The project and budget periods may be
one or more years and may be extended
incrementally, up to 12 months at a
time, with EPA approval.
(d) Other applicable forms and
information authorized by 40 CFR
31.10.
§ 35.6235
Cost sharing.
A State must provide at least ten
percent of the direct and indirect costs
of all activities covered by the Core
Program Cooperative Agreement. Indian
Tribes are not required to share in the
cost of Core Program activities. The
State must provide its cost share with
non-Federal funds or with Federal
funds, authorized by statute to be used
for matching purposes. Funds used for
matching purposes under any other
Federal grant or Cooperative Agreement
cannot be used for matching purposes
under a Core Program Cooperative
Agreement. The State may provide its
share using in-kind contributions if
such contributions are provided for in
the Cooperative Agreement. The State
may not use CERCLA State credits to
offset any part of its required match for
Core Program Cooperative Agreements.
(See § 35.6285 (c), (d), and (f) regarding
credit, excess cash cost share
contributions/over match, and advance
match, respectively.)
Support Agency Cooperative
Agreements
§ 35.6240 Eligibility for support agency
Cooperative Agreements.
States, political subdivisions, and
Indian Tribes may apply for support
agency Cooperative Agreements to
ensure their meaningful and substantial
involvement in response activities, as
specified in sections 104 and 121(f)(1) of
CERCLA and the NCP (40 CFR part 300).
§ 35.6245
Allowable activities.
Support agency activities are those
activities conducted by the recipient to
ensure its meaningful and substantial
involvement. The activities described in
section 121(f)(1) of CERCLA, as
amended, and in subpart F of the NCP
(40 CFR part 300), are eligible for
funding under a support agency
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24511
Cooperative Agreement. Participation in
five-year reviews of the continuing
protectiveness of a remedial action is
also an eligible support agency activity.
§ 35.6250 Support agency Cooperative
Agreement requirements.
(a) Application requirements. The
applicant must comply with the
requirements described in §
35.6105(a)(1) and (3), and other
requirements as negotiated with EPA.
(Indian Tribes are exempt from the
requirement of Intergovernmental
Review in 40 CFR part 29.) An applicant
may submit a non-site-specific budget
for support agency activities.
(b) Cooperative Agreement
requirements. The recipient must
comply with the requirements regarding
financial administration (§ § 35.6270
through 35.6290), property (§ § 35.6300
through 35.6450), procurement (§ §
35.6550 through 35.6610), reporting (§ §
35.6650 through 35.6670), records (§ §
35.6700 through 35.6710), and other
administrative requirements under a
Cooperative Agreement (§ § 35.6750
through 35.6790).
Combining Cooperative Agreements
§ 35.6260 Combining Cooperative
Agreement sites and activities.
(a) EPA may award a Cooperative
Agreement to a recipient for:
(1) A single activity, or multiple
activities;
(2) A single activity at multiple sites;
and
(3) Except as provided in paragraphs
(b), (c), and (d) of this section, multiple
activities at multiple sites.
(b) EPA will not award or amend a
Cooperative Agreement to a political
subdivision to conduct multiple
activities at multiple sites. Before
awarding or amending a Cooperative
Agreement to permit multiple activities
at multiple sites, EPA must determine
that the State or Indian Tribe has
adequate administrative, technical, and
financial management and tracking
capabilities. A State’s or Indian Tribe’s
request for such a Cooperative
Agreement will be considered only if
EPA determines that consolidating these
activities under one Cooperative
Agreement would be in the Agency’s
best interests.
(c) EPA will not award a single
Cooperative Agreement to conduct
multiple remedial actions at multiple
sites.
(d) EPA will require separate
Cooperative Agreements for eligible
removal actions that exceed the
statutory monetary ceiling or whenever
a consistency waiver is likely to be
sought.
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Financial Administration Requirements
Under a Cooperative Agreement
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§ 35.6270 Standards for financial
management systems.
(a) Accounting system standards—(1)
General. The recipient’s system must
track expenses by site, activity, and,
operable unit, as applicable, according
to object class. The system must also
provide control, accountability, and an
assurance that funds, property, and
other assets are used only for their
authorized purposes. The recipient must
allow an EPA review of the adequacy of
the financial management system as
described in 40 CFR 31.20(c).
(2) Allowable costs. The recipient’s
systems must comply with the
appropriate allowable cost principles
described in 40 CFR 31.22.
(3) Pre-remedial. The system need not
track expenses by site. However, all preremedial costs must be documented
under a single Superfund account
number designated specifically for the
pre-remedial activity.
(4) Core Program. Since all costs
associated with Core Program
Cooperative Agreements are non-sitespecific, the systems need not track
expenses by site. However, all Core
Program costs must be documented
under the Superfund account number(s)
designated specifically for Core Program
activity.
(5) Support Agency. All support
agency agreements will be assigned a
single Superfund activity code
designated specifically for support
agency activities. All support agency
costs, however, must be documented
site specifically in accordance with the
terms and conditions specified in the
Cooperative Agreement.
(6) Accounting system control
procedures. Except as provided for in
paragraph (a)(3) of this section,
accounting system control procedures
must ensure that accounting
information is:
(i) Accurate, charging only costs
attributable to the site, activity, and
operable unit, as applicable; and
(ii) Complete, recording and charging
to individual sites, activities, and
operable units, as applicable, all costs
attributable to the recipient’s CERCLA
effort.
(7) Financial reporting. The
recipient’s accounting system must use
actual costs as the basis for all reports
of direct site charges. The recipient
must comply with the requirements for
financial reporting contained in §
35.6670.
(b) Recordkeeping system standards.
(1) The recipient must maintain a
recordkeeping system that enables site-
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specific costs to be tracked by site,
activity, and operable unit, as
applicable, and provides sufficient
documentation for cost recovery
purposes.
(2) The recipient must provide this
site-specific documentation to the EPA
Regional Office within 30 working days
of a request, unless another time frame
is specified in the Cooperative
Agreement.
(3) In addition, the recipient must
comply with the requirements regarding
records described in § § 35.6700,
35.6705, and 35.6710. The recipient
must comply with the requirements
regarding source documentation
described in 40 CFR 31.20(b)(6).
(4) For pre-remedial and Core
Program activities, the recordkeeping
system must comply with the
requirements described in paragraphs
(a)(3) and (a)(4) of this section.
§ 35.6275
Period of availability of funds.
(a) The recipient must comply with
the requirements regarding the
availability of funds described in 40
CFR 31.23.
(b) Except as permitted in § 35.6285,
the Award Official must sign the
assistance agreement before costs are
incurred. The recipient may incur costs
between the date the Award Official
signs the assistance agreement and the
date the recipient signs the agreement,
if the costs are identified in the
agreement and the recipient does not
change the agreement.
§ 35.6280
Payments.
(a) General. In addition to the
following requirements, the recipient
must comply with the requirements
regarding payment described in 40 CFR
31.21 (f) through (h).
(1) Assignment of payment. The
recipient cannot assign the right to
receive payments under the recipient’s
Cooperative Agreement. EPA will make
payments only to the payee identified in
the Cooperative Agreement.
(2) Interest. The interest a recipient
earns on an advance of EPA funds is
subject to the requirements of 40 CFR
31.21(i), ‘‘Interest earned on advances.’’
(b) Payment method—(1) Letter of
credit. In order to receive payment by
the letter of credit method, the recipient
must comply with the requirements
regarding letter of credit described in 40
CFR 31.20 (b)(7) and 31.21(b). The
recipient must identify and charge costs
to specific sites, activities, and operable
units, as applicable, for drawdown
purposes as specified in the Cooperative
Agreement.
(2) Reimbursement. If the recipient is
unable to meet letter of credit
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requirements, EPA will pay the
recipient by reimbursement. The
recipient must comply with the
requirements regarding reimbursement
described in 40 CFR 31.21(d).
(3) Working capital advances. If the
recipient is unable to meet the criteria
for payment by either letter of credit or
reimbursement, EPA may provide cash
on a working capital advance basis.
Under this procedure EPA shall advance
cash to the recipient to cover its
estimated disbursement needs for an
initial period generally geared to the
recipient’s disbursing cycle. Thereafter,
EPA shall reimburse the recipient for its
actual cash disbursements. In such
cases, the recipient must comply with
the requirements regarding working
capital advances described in 40 CFR
31.21(e).
§ 35.6285
costs.
Recipient payment of response
The recipient may pay for its share of
response costs using cash, services,
credits or any combination of these, as
follows:
(a) Cash. The recipient may pay for its
share of response costs in the form of
cash.
(b) Services. The recipient may
provide equipment and services to
satisfy its cost share requirements under
Cooperative Agreements. The recipient
must comply with the requirements
regarding in-kind and donated services
described in 40 CFR 31.24.
(c) Credit—(1) General credit
requirements. Credits are limited to
State site-specific expenses that EPA
determines to be reasonable,
documented, direct, out-of-pocket
expenditures of non-Federal funds for
remedial action, as defined in CERCLA
section 101(24), that are consistent with
a permanent remedy at the site. Credits
are established on a site-specific basis.
Only a State may claim credit.
(i) The State may claim credit for
response activity obligations or
expenditures incurred by the State or
political subdivision between January 1,
1978, and December 11, 1980.
(ii) The State may claim credit for
remedial action expenditures made by
the State after October 17, 1986. If such
expenditures occurred after the site was
listed on the NPL (Appendix B to 40
CFR Part 300), they will be eligible for
a credit only if the State initiated the
remedial action after obtaining EPA’s
written approval.
(iii) The State may not claim credit for
removal actions taken after December
11, 1980.
(2) Credit submission requirements.
Although EPA may require additional
documentation, the State must submit
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the following before EPA will approve
the use of the credit:
(i) Specific amounts claimed for
credit, by site (estimated amounts are
unacceptable), based on supporting cost
documentation;
(ii) Units of government (State agency,
county, local) that incurred the costs, by
site;
(iii) Description of the specific
function performed by each unit of
government at each site;
(iv) Certification (signed by the State’s
fiscal manager or the financial director
for each unit of government) that credit
costs have not been previously
reimbursed by the Federal Government
or any other party, and have not been
used for matching purposes under any
other Federal program or grant; and
(v) Documentation, if requested by
EPA, to ensure the actions undertaken at
the site are cost eligible and consistent
with CERCLA, as amended, and the
NCP requirements in 40 CFR part 300.
This requirement does not apply for
costs incurred before December 11,
1980.
(3) Use of credit. The State must first
apply credit at the site at which it was
earned. With the approval of EPA, the
State may use excess credit earned at
one site for its cost share at another site
(See CERCLA section 104(c)(5)). Credits
must be applied on a site-specific basis,
and, therefore, may not be used to meet
State cost share requirements for Core
Program Cooperative Agreements. EPA
will not reimburse excess credit.
(4) Credit verification procedures.
Expenditure submissions are subject to
verification by audit or other financial
review. EPA may conduct a technical
review (including inspection) to verify
that the claimed remedial action is
consistent with CERCLA and the NCP
(40 CFR part 300).
(d) Excess cash cost share
contributions/overmatch. The recipient
may direct EPA to return the excess
funds or to use the overmatch at one site
to meet the cost share obligation at
another site. The recipient may not use
contributions in excess of the required
cost share at one site to meet the cost
share obligation for the Core Program
cost share. Overmatch is not ‘‘credit’’
pursuant to paragraph (c)(3) of this
section.
(e) Cost sharing. The recipient must
comply with the requirements regarding
cost sharing described in 40 CFR 31.24.
Finally, the recipient cannot use costs
incurred under the Core Program to
offset cost share requirements at a site.
(f) Advance match. (1) A Cooperative
Agreement for a site-specific response
entered into after October 17, 1986,
cannot authorize a State to contribute
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funds during remedial planning and
then apply those contributions to the
remedial action cost share (advance
match).
(2) A State may seek reimbursement
for costs incurred under Cooperative
Agreements which authorize advance
match.
(3) Reimbursements are subject to the
availability of appropriated funds.
(4) If the State does not seek
reimbursement, EPA will apply the
advance match to off-set the State’s
required cost share for remedial action
at the site. The State may not use
advance match for credit at any other
site, nor may the State receive
reimbursement until the conclusion of
CERCLA-funded remedial response
activities. Also, the State may not use
advance match for credit against cost
share obligations for Core Program
Cooperative Agreements.
(5) Claims for advance match are
subject to verification by audit.
§ 35.6290
Program income.
The recipient must comply with the
requirements regarding program income
described in 40 CFR 31.25. Recoveries
of Federal cost share amounts are not
program income, and whether such
recoveries are received before or after
expiration of the Cooperative
Agreement, must be reimbursed
promptly to EPA.
Personal Property Requirements Under
a Cooperative Agreement
§ 35.6300 General personal property
acquisition and use requirements.
(a) General. (1) Property may be
acquired only when authorized in the
Cooperative Agreement.
(2) The recipient must acquire the
property during the approved project
period.
(3) The recipient must:
(i) Charge property costs by site,
activity, and operable unit, as
applicable;
(ii) Document the use of the property
by site, activity, and operable unit, as
applicable; and
(iii) Solicit and follow EPA’s
instructions on the disposal of any
property purchased with CERCLA funds
as specified in § § 35.6340 and 35.6345.
(b) Exception. The recipient is not
required to charge property costs by site
under a pre-remedial or Core Program
Cooperative Agreement.
§ 35.6305
Obtaining supplies.
To obtain supplies, the recipient must
agree to comply with the requirements
in § § 35.6300, 35.6315(b), 35.6325
through 35.6340, and 35.6350. Supplies
obtained with Core Program funds must
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be for non-site-specific purposes. All
purchases of supplies under the Core
Program must comply with the
requirements in § § 35.6300, 35.6315(b),
35.6325 through 35.6340, and 35.6350,
except where these requirements are
site-specific.
§ 35.6310
Obtaining equipment.
To obtain equipment, the recipient
must agree to comply with the
requirements in § § 35.6300 and
35.6315 through 35.6350.
§ 35.6315 Alternative methods for
obtaining property.
(a) Purchase equipment with recipient
funds. The recipient may purchase
equipment with the recipient’s own
funds and may charge EPA a fee for
using equipment on a CERCLA-funded
project. The fee must be based on a
usage rate, subject to the usage rate
requirements in § 35.6320.
(b) Borrow federally owned property.
The recipient may borrow federally
owned property, with the exception of
motor vehicles, for use on CERCLAfunded projects. The loan of the
federally owned property may only
extend through the project period. At
the end of the project period, or when
the federally owned property is no
longer needed for the project, the
recipient must return the property to the
Federal Government.
(c) Lease, use contractor services, or
purchase with CERCLA funds. To
acquire equipment through lease, use of
contractor services, or purchase with
CERCLA funds, the recipient must
conduct and document a cost
comparison analysis to determine which
of these methods of obtaining
equipment is the most cost effective. In
order to obtain the equipment, the
recipient must submit documentation of
the cost comparison analysis to EPA for
approval. The recipient must obtain the
equipment through the most costeffective method, subject to the
following requirements:
(1) Lease or rent equipment. If it is the
most cost-effective method of
acquisition, the recipient may lease or
rent equipment, subject only to the
requirements in § 35.6300.
(2) Use contractor services. (i) If it is
the most cost-effective method of
acquisition, the recipient may hire the
services of a contractor.
(ii) The recipient must obtain award
official approval before authorizing the
contractor to purchase equipment with
CERCLA funds. (See § 35.6325,
regarding the title and vested interest of
equipment purchased with CERCLA
funds.) This does not apply for
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recipients who have used the sealed
bids method of procurement.
(iii) The recipient must require the
contractor to allocate the cost of the
contractor services by site, activity, and
operable unit, as applicable.
(3) Purchase equipment with CERCLA
funds. If equipment purchase is the
most cost-effective method of obtaining
the equipment, the recipient may
purchase the equipment with CERCLA
funds. To purchase equipment with
CERCLA funds, the recipient must
comply with the following
requirements:
(i) The recipient must include in the
Cooperative Agreement application a
list of all items of equipment to be
purchased with CERCLA funds, with
the price of each item.
(ii) If the equipment is to be used on
sites, the recipient must allocate the cost
of the equipment by site, activity, and
operable unit, as applicable, by applying
a usage rate subject to the usage rate
requirements in § 35.6320.
(iii) The recipient may not use
CERCLA funds to purchase a
transportable or mobile treatment
system.
(iv) Equipment obtained with Core
Program funds must be for non-sitespecific purposes. All purchases of
equipment must comply with the
requirements in § § 35.6300, and
35.6310 through 35.6350, except where
these requirements are site-specific.
§ 35.6320
Usage rate.
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(a) Usage rate approval. To charge
EPA a fee for use of equipment
purchased with recipient funds or to
allocate the cost of equipment by site,
activity, and operable unit, as
applicable, the recipient must apply a
usage rate. The recipient must submit
documentation of the usage rate
computation to EPA. The EPA-approved
usage rate must be included in the
Cooperative Agreement before the
recipient incurs these equipment costs.
(b) Usage rate application. The
recipient must record the use of the
equipment by site, activity, and
operable unit, as applicable, and must
apply the usage rate to calculate
equipment charges by site, activity, and
operable unit, as applicable. For Core
Program and pre-remedial activities, the
recipient is not required to apply a
usage rate.
§ 35.6325 Title and EPA interest in
CERCLA-funded property.
(a) EPA’s interest in CERCLA-funded
property. EPA has an interest (the
percentage of EPA’s participation in the
total award) in both equipment and
supplies purchased with CERCLA
funds.
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(b) Title in CERCLA-funded property.
Title in both equipment and supplies
purchased with CERCLA funds vests in
the recipient.
(1) Right to transfer title. EPA retains
the right to transfer title of all property
purchased with CERCLA funds to the
Federal Government or a third party
within 120 calendar days after project
completion or at the time of disposal.
(2) Equipment used as all or part of
the remedy. The following requirements
apply to equipment used as all or part
of the remedy:
(i) Fixed in-place equipment. EPA no
longer has an interest in fixed in-place
equipment once the equipment is
installed.
(ii) Equipment that is an integral part
of services to individuals. EPA no longer
has an interest in equipment that is an
integral part of services to individuals,
such as pipes, lines, or pumps providing
hookups for homeowners on an existing
water distribution system, once EPA
certifies that the remedy is operational
and functional.
§ 35.6330
property.
Title to federally owned
Title to all federally owned property
vests in the Federal Government.
§ 35.6335 Property management
standards.
The recipient must comply with the
following property management
standards for property purchased with
CERCLA funds. The recipient may use
its own property management system if
it meets the following standards.
(a) Control. The recipient must
maintain:
(1) Property records for CERCLAfunded property which include the
contents specified in § 35.6700(c);
(2) A control system that ensures
adequate safeguards for prevention of
loss, damage, or theft of the property.
The recipient must make provisions for
the thorough investigation and
documentation of any loss, damage, or
theft;
(3) Procedures to ensure maintenance
of the property are in good condition
and periodic calibration of the
instruments used for precision
measurements;
(4) Sales procedures to ensure the
highest possible return, if the recipient
is authorized to sell the property;
(5) Provisions for financial control
and accounting in the financial
management system of all equipment;
and
(6) Identification of all federally
owned property.
(b) Inventory and reporting for
CERCLA-funded equipment—(1)
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Physical inventory. The recipient must
conduct a physical inventory at least
once every two years for all equipment
except that which is part of the in-place
remedy. The recipient must reconcile
physical inventory results with the
equipment records.
(2) Inventory reports. The recipient
must comply with requirements for
inventory reports set forth in § 35.6660.
(c) Inventory and reporting for
federally owned property—(1) Physical
inventory. The recipient must conduct a
physical inventory:
(i) Annually;
(ii) When the property is no longer
needed; and
(iii) Within 90 days after the end of
the project period.
(2) Inventory reports. The recipient
must comply with requirements for
inventory reports in § 35.6660.
§ 35.6340
property.
Disposal of CERCLA-funded
(a) Equipment. For equipment that is
no longer needed, or at the end of the
project period, whichever is earlier, the
recipient must:
(1) Analyze two alternatives: The cost
of leaving the equipment in place, and
the cost of removing the equipment and
disposing of it in another manner.
(2) Document the analysis of the two
alternatives in the inventory report. See
§ 35.6660 regarding requirements for
the inventory report.
(i) If it is most cost-effective to remove
the equipment and dispose of it in
another manner:
(A) If the equipment has a residual
fair market value of $5,000 or more, the
recipient must request disposition
instructions from EPA in the inventory
report. See § 35.6345 for equipment
disposal options.
(B) If the equipment has a residual fair
market value of less than $5,000, the
recipient may retain the equipment for
the recipient’s use on another CERCLA
site. If, however, there is any remaining
residual value at the time of final
disposition, the recipient must
reimburse the Hazardous Substance
Superfund for EPA’s vested interest in
the current fair market value of the
equipment at the time of disposition.
(ii) If it is most cost-effective to leave
the equipment in place, recommend in
the inventory report that the equipment
be left in place.
(3) Submit the inventory report to
EPA, even if EPA has stopped
supporting the project.
(b) Supplies. (1) If supplies have an
aggregate fair market value of $5,000 or
more at the end of the project period,
the recipient must take one of the
following actions at the direction of
EPA:
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(i) Use the supplies on another
CERCLA project and reimburse the
original project for the fair market value
of the supplies;
(ii) If both the recipient and EPA
concur, keep the supplies and reimburse
the Hazardous Substance Superfund for
EPA’s interest in the current fair market
value of the supplies; or
(iii) Sell the supplies and reimburse
the Hazardous Substance Superfund for
EPA’s interest in the current fair market
value of the supplies, less any
reasonable selling expenses.
(2) If the supplies remaining at the
end of the project period have an
aggregate fair market value of less than
$5,000, the recipient may keep the
supplies to use on another CERCLA
project. If the recipient cannot use the
supplies on another CERCLA project,
then the recipient may keep or sell the
supplies without reimbursing the
Hazardous Substance Superfund.
§ 35.6345
Equipment disposal options.
The following disposal options are
available:
(a) Use the equipment on another
CERCLA project and reimburse the
original project for the fair market value
of the equipment;
(b) If both the recipient and EPA
concur, keep the equipment and
reimburse the Hazardous Substance
Superfund for EPA’s interest in the
current fair market value of the
equipment;
(c) Sell the equipment and reimburse
the Hazardous Substance Superfund for
EPA’s interest in the current fair market
value of the equipment, less any
reasonable selling expenses; or
(d) Return the equipment to EPA and,
if applicable, EPA will reimburse the
recipient for the recipient’s
proportionate share in the current fair
market value of the equipment.
§ 35.6350
property.
Disposal of federally owned
When federally owned property is no
longer needed, or at the end of the
project, the recipient must inform EPA
that the property is available for return
to the Federal Government. EPA will
send disposition instructions to the
recipient.
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Real Property Requirements Under a
Cooperative Agreement
§ 35.6400
interest.
Acquisition and transfer of
(a) An interest in real property may be
acquired only with prior approval of
EPA.
(1) If the recipient acquires real
property in order to conduct the
response, the recipient with jurisdiction
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Jkt 223001
over the property must agree to hold the
necessary property interest.
(2) If it is necessary for the Federal
Government to acquire the interest in
real estate to permit conduct of a
remedial action, the acquisition may be
made only if the State provides
assurance that it will accept transfer of
the acquired interest in accordance with
40 CFR 300.510(f) of the NCP. States
must follow the requirements in §
35.6105(b)(5).
(b) The recipient must comply with
applicable Federal regulations for real
property acquisition under assistance
agreements contained in part 4 of this
chapter, ‘‘Uniform Relocation
Assistance and Real Property
Acquisition for Federal and Federally
Assisted Programs.’’
§ 35.6405
Use.
The recipient must comply with the
requirements regarding real property
described in 40 CFR 31.31.
Copyright Requirements Under a
Cooperative Agreement
§ 35.6450
General requirements.
The recipient must comply with the
requirements regarding copyrights
described in 40 CFR 31.34. The
recipient must comply with the
requirements regarding contract
copyright provisions described in §
35.6595(b)(2).
Use of Recipient Employees (‘‘Force
Account’’) Under a Cooperative
Agreement
§ 35.6500
General requirements.
(a) Force Account work is the use of
the recipient’s own employees or
equipment for construction,
construction-related activities
(including architecture and engineering
services), or repair or improvement to a
facility. When using Force Account
work, the recipient must demonstrate
that the employees can complete the
work as competently as, and more
economically than, contractors, or that
an emergency necessitates the use of the
Force Account.
(b) Where the value of Force Account
services exceeds the simplified
acquisition threshold, the recipient
must receive written authorization for
use from the award official.
Procurement Requirements Under a
Cooperative Agreement
§ 35.6550
Procurement system standards.
(a) Recipient standards. (1) In
addition to the basic procurement
policies and procedures described in 40
CFR 31.36(a), the State shall comply
with the requirements in the following:
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Paragraphs (a)(5), (a)(9), and (b) of this
section, § § 35.6555(c), 35.6565 (the first
sentence in this section, the first
sentence in paragraph (b) of this section,
and all of paragraph (d) of this section),
35.6570, 35.6575, and 35.6600. Political
subdivisions and Tribes must follow all
of the requirements included or
referenced in this section through §
35.6610.
(2) EPA review. EPA reserves the right
to review any recipient’s procurement
system or procurement action under a
Cooperative Agreement.
(3) Code of conduct. The recipient
must comply with the requirements of
40 CFR 31.36(b)(3), which describes
standards of conduct for employees,
officers, and agents of the recipient.
(4) Completion of contractual and
administrative issues. (i) The recipient
is responsible for the settlement and
satisfactory completion in accordance
with sound business judgment and good
administrative practice of all contractual
and administrative issues arising out of
procurements under the Cooperative
Agreement.
(ii) EPA will not substitute its
judgment for that of the recipient unless
the matter is primarily a Federal
concern.
(iii) Violations of law will be referred
to the local, State, Tribal, or Federal
authority having proper jurisdiction.
(5) Selection procedures. The
recipient must have written selection
procedures for procurement
transactions.
(i) EPA may not participate in a
recipient’s selection panel except to
provide technical assistance. EPA staff
providing such technical assistance:
(A) Shall constitute a minority of the
selection panel (limited to making
recommendations on qualified offers
and acceptable proposals based on
published evaluation criteria) for the
contractor selection process; and
(B) Are not permitted to participate in
the negotiation and award of contracts.
(ii) When selecting a contractor,
recipients:
(A) May not use EPA contractors to
provide any support related to
procuring a State contractor.
(B) May use the Corps of Engineers for
review of State bidding documents,
requests for proposals and bids and
proposals received.
(6) Award. The recipient may award
a contract only to a responsible
contractor, as described in 40 CFR
31.36(b)(8), and must ensure that each
contractor performs in accordance with
all the provisions of the contract. (See
also § 35.6020.)
(7) Protest procedures. The recipient
must comply with the requirements
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described in 40 CFR 31.36(b)(12)
regarding protest procedures.
(8) Reporting. The recipient must
comply with the requirements for
procurement reporting contained in §
35.6665.
(9) Intergovernmental agreements. (i)
To foster greater economy and
efficiency, recipients are encouraged to
enter into intergovernmental agreements
for procurement or use of common
goods and services.
(ii) Although intergovernmental
agreements are not subject to the
requirements set forth in this section
through § 35.6610, all procurements
under intergovernmental agreements are
subject to these requirements except for
procurements that are:
(A) Incidental to the purpose of the
assistance agreement; and
(B) Made through a central public
procurement unit.
(10) Value engineering. The recipient
is encouraged to include value
engineering clauses in contracts for
construction projects of sufficient size to
offer reasonable opportunities for cost
reductions.
(b) Contractor standards—(1)
Disclosure requirements regarding
Potentially Responsible Party
relationships. The recipient must
require each prospective contractor to
provide with its bid or proposal:
(i) Information on its financial and
business relationship with all PRPs at
the site and with the contractor’s parent
companies, subsidiaries, affiliates,
subcontractors, or current clients at the
site. Prospective contractors under a
Core Program Cooperative Agreement
must provide comparable information
for all sites within the recipient’s
jurisdiction. (This disclosure
requirement encompasses past financial
and business relationships, including
services related to any proposed or
pending litigation, with such parties);
(ii) Certification that, to the best of its
knowledge and belief, it has disclosed
such information or no such
information exists; and
(iii) A statement that it shall disclose
immediately any such information
discovered after submission of its bid or
proposal or after award. The recipient
shall evaluate such information and if a
member of the contract team has a
conflict of interest which prevents the
team from serving the best interests of
the recipient, the prospective contractor
may be declared nonresponsible and the
contract awarded to the next eligible
bidder or offeror.
(2) Conflict of interest—(i) Conflict of
interest notification. The recipient must
require the contractor to notify the
recipient of any actual, apparent, or
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potential conflict of interest regarding
any individual working on a contract
assignment or having access to
information regarding the contract. This
notification shall include both
organizational conflicts of interest and
personal conflicts of interest. If a
personal conflict of interest exists, the
individual who is affected shall be
disqualified from taking part in any way
in the performance of the assigned work
that created the conflict of interest
situation.
(ii) Contract provisions. The recipient
must incorporate the following
provisions or their equivalents into all
contracts, except those for well-drilling,
fence erecting, plumbing, utility hookups, security guard services, or
electrical services:
(A) Contractor data. The contractor
shall not provide data generated or
otherwise obtained in the performance
of contractor responsibilities under a
contract to any party other than the
recipient, EPA, or its authorized agents
for the life of the contract, and for a
period of five years after completion of
the contract.
(B) Employment. The contractor shall
not accept employment from any party
other than the recipient or Federal
agencies for work directly related to the
site(s) covered under the contract for
five years after the contract has
terminated. The recipient agency may
exempt the contractor from this
requirement through a written release.
This release must include EPA
concurrence.
(3) Certification of independent price
determination. The recipient must
require that each contractor include in
its bid or proposal a certification of
independent price determination. This
document certifies that no collusion, as
defined by Federal and State antitrust
laws, occurred during bid preparation.
(4) Recipient’s Contractors. The
recipient must require its contractor to
comply with the requirements in § §
35.6270(a)(1) and (2); 35.6320 (a) and
(b); 35.6335; 35.6700; and 35.6705. For
additional contractor requirements, see
also § 35.6710(c); 35.6590(b); and
35.6610.
§ 35.6555
Competition.
The recipient must conduct all
procurement transactions in a manner
providing maximum full and open
competition.
(a) Restrictions on competition.
Inappropriate restrictions on
competition include the following:
(1) Placing unreasonable requirements
on firms in order for them to qualify to
do business;
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(2) Requiring unnecessary experience
and excessive bonding requirements;
(3) Noncompetitive pricing practices
between firms or between affiliated
companies;
(4) Noncompetitive awards to
consultants that are on retainer
contracts;
(5) Organizational conflicts of interest;
(6) Specifying only a ‘‘brand name’’
product, instead of allowing ‘‘an equal’’
product to be offered and describing the
performance of other relevant
requirements of the procurement; and
(7) Any arbitrary action in the
procurement process.
(b) Geographic and Indian Tribe
preferences—(1) Geographic. When
conducting a procurement, the recipient
must prohibit the use of statutorily or
administratively imposed in-State or
local geographical preferences in
evaluating bids or proposals. However,
nothing in this section preempts State
licensing laws. In addition, when
contracting for architectural and
engineering (A/E) services, the recipient
may use geographic location as a
selection criterion, provided that when
geographic location is used, its
application leaves an appropriate
number of qualified firms, given the
nature and size of the project, to
compete for the contract.
(2) Indian Tribe. Any contract or
subcontract awarded by an Indian Tribe
or Indian intertribal consortium shall
comply with the requirements of 40 CFR
31.38, ‘‘Indian Self Determination Act.’’
(c) Written specifications. The
recipient’s written specifications must
include a clear and accurate description
of the technical requirements and the
qualitative nature of the material,
product or service to be procured.
(1) This description must not contain
features which unduly restrict
competition, unless the features are
necessary to:
(i) Test or demonstrate a specific
thing;
(ii) Provide for necessary
interchangeability of parts and
equipment; or
(iii) Promote innovative technologies.
(2) The recipient must avoid the use
of detailed product specifications if at
all possible.
(d) Public notice. When soliciting bids
or proposals, the recipient must allow
sufficient time (generally 30 calendar
days) between public notice of the
proposed project and the deadline for
receipt of bids or proposals. The
recipient must publish the public notice
in professional journals, newspapers, or
publications of general circulation over
a reasonable area.
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(e) Prequalified lists. Recipients may
use prequalified lists of persons, firms,
or products to acquire goods and
services. The list must be current and
include enough qualified sources to
ensure maximum open and free
competition. Recipients must not
preclude potential bidders from
qualifying during the solicitation
period.
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§ 35.6565
Procurement methods.
The recipient must comply with the
requirements for payment to consultants
described in 40 CFR 31.36(j). In
addition, the recipient must comply
with the following requirements:
(a) Small purchase procedures. Small
purchase procedures are those relatively
simple and informal procurement
methods for securing services, supplies,
or other property that do not cost more
than the simplified acquisition
threshold in the aggregate. If small
purchase procurements are used, the
recipient must obtain and document
price or rate quotations from an
adequate number of qualified sources.
(b) Sealed bids (formal advertising).
(For a remedial action award contract,
except for Architectural/Engineering
services and post-removal site control,
the recipient must obtain the award
official’s approval to use a procurement
method other than the sealed bid
method.) Bids are publicly solicited and
a fixed-price contract (lump sum or unit
price) is awarded to the responsible
bidder whose bid, conforming with all
the material terms and conditions of the
invitation for bids, is the lowest in
price.
(1) In order for the recipient to use the
sealed bid method, the following
conditions must be met:
(i) A complete, adequate, and realistic
specification or purchase description is
available;
(ii) Two or more responsible bidders
are willing and able to compete
effectively for the business; and
(iii) The procurement lends itself to a
fixed-price contract and the selection of
the successful bidder can be made
principally on the basis of price.
(2) If the recipient uses the sealed bid
method, the recipient must comply with
the following requirements:
(i) Publicly advertise the invitation for
bids and solicit bids from an adequate
number of known suppliers, providing
them sufficient time prior to the date set
for opening the bids;
(ii) The invitation for bids, which
must include any specifications and
pertinent attachments, must define the
items or services in order for the bidder
to properly respond;
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(iii) Publicly open all bids at the time
and place prescribed in the invitation
for bids;
(iv) Award the fixed-price contract in
writing to the lowest responsive and
responsible bidder. Where specified in
bidding documents, the recipient shall
consider factors such as discounts,
transportation cost, and life cycle costs
in determining which bid is lowest. The
recipient may only use payment
discounts to determine the low bid
when prior experience indicates that
such discounts are usually taken
advantage of; and
(v) If there is a sound documented
reason, the recipient may reject any or
all bids.
(c) Competitive proposals. The
technique of competitive proposals is
normally conducted with more than one
source submitting an offer, and either a
fixed-price or cost-reimbursement type
contract is awarded. It is generally used
when conditions are not appropriate for
the use of sealed bids. If the recipient
uses the competitive proposal method,
the following requirements apply:
(1) Recipients must publicize requests
for proposals and all evaluation factors
and must identify their relative
importance. The recipient must honor
any response to publicized requests for
proposals to the maximum extent
practical;
(2) Recipients must solicit proposals
from an adequate number of qualified
sources;
(3) Recipients must have a method for
conducting technical evaluations of the
proposals received and for selecting
awardees;
(4) Recipients must award the
contract to the responsible firm whose
proposal is most advantageous to the
program, with price and other factors
considered; and
(5) Recipients may use competitive
proposal procedures for qualificationsbased procurement of architectural/
engineering (A/E) professional services
whereby competitor’s qualifications are
evaluated and the most qualified
competitor is selected, subject to
negotiation of fair and reasonable
compensation. This method, where
price is not used as a selection factor,
may only be used in the procurement of
A/E professional services. The recipient
may not use this method to purchase
other types of services even though A/
E firms are a potential source to perform
the proposed effort.
(d) Noncompetitive proposals. (1) The
recipient may procure by
noncompetitive proposals only when
the award of a contract is infeasible
under small purchase procedures,
sealed bids or competitive proposals,
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24517
and one of the following circumstances
applies:
(i) The item is available only from a
single source;
(ii) The public exigency or emergency
for the requirement will not permit a
delay resulting from competitive
solicitation (a declaration of an
emergency under State law does not
necessarily constitute an emergency
under the EPA Superfund program’s
criteria);
(iii) The award official authorized
noncompetitive proposals; or
(iv) After solicitation of a number of
sources, competition is determined to be
inadequate.
(2) When using noncompetitive
procurement, the recipient must
conduct a cost analysis in accordance
with the requirements described in §
35.6585.
§ 35.6570 Use of the same engineer
during subsequent phases of response.
(a) If the public notice clearly stated
the possibility that the firm or
individual selected could be awarded a
contract for follow-on services and
initial procurement complied with the
procurement requirements, the recipient
of a CERCLA remedial response
Cooperative Agreement may use the
engineer procured to conduct any or all
of the follow-on engineering activities
without going through the public notice
and evaluation procedures.
(b) The recipient may also use the
same engineer during subsequent
phases of the project in the following
cases:
(1) Where the recipient conducted the
RI, FS, or design activities without EPA
assistance but is using CERCLA funds
for follow-on activities, the recipient
may use the engineer for subsequent
work provided the recipient certifies:
(i) That it complied with the
procurement requirements in § 35.6565
when it selected the engineer and the
code of conduct requirements described
in 40 CFR 31.36(b)(3).
(ii) That any CERCLA-funded contract
between the engineer and the recipient
meets all of the other provisions as
described in the procurement
requirements in this subpart.
(2) Where EPA conducted the RI, FS,
or design activities but the recipient will
assume the responsibility for
subsequent phases of response under a
Cooperative Agreement, the recipient
may use, with the award official’s
approval, EPA’s engineer contractor
without further public notice or
evaluation provided the recipient
follows the rest of the procurement
requirements to award the contract.
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§ 35.6575 Restrictions on types of
contracts.
(a) Prohibited contracts. The
recipient’s procurement system must
not allow cost-plus-percentage-of-cost
(e.g., a multiplier which includes profit)
or percentage-of-construction-cost types
of contracts.
(b) Removal. Under a removal
Cooperative Agreement, the recipient
must award a fixed-price contract (lump
sum, unit price, or a combination of the
two) when procuring contractor
support, regardless of the procurement
method selected, unless the recipient
obtains the award official’s prior written
approval.
(c) Time and material contracts. The
recipient may use time and material
contracts only if no other type of
contract is suitable, and if the contract
includes a ceiling price that the
contractor exceeds at its own risk.
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§ 35.6580 Contracting with minority and
women’s business enterprises (MBE/WBE),
small businesses, and labor surplus area
firms.
(a) Procedures. The recipient must
comply with the six steps described in
40 CFR 31.36(e)(2) to ensure that MBEs,
WBEs, and small businesses are used
whenever possible as sources of
supplies, construction, and services.
Tasks to encourage small, minority, and
women’s business utilization in the
Superfund program are eligible for
funding under Core Program
Cooperative Agreements.
(b) Labor surplus firms. EPA
encourages recipients to procure
supplies and services from labor surplus
area firms.
(c) ‘‘Fair share’’ objectives. It is EPA’s
policy that recipients award a fair share
of contracts to small, minority and
women’s businesses. The policy
requires that fair share objectives for
minority and women-owned business
enterprises be negotiated with the States
and/or recipients, but does not require
fair share objectives be established for
small businesses.
(1) Each recipient must establish an
annual ‘‘fair share’’ objective for MBE
and WBE use. A recipient is not
required to attain a particular statistical
level of participation by race, ethnicity,
or gender of the contractor’s owners or
managers.
(2) If the recipient is awarded more
than one Cooperative Agreement during
the year, the recipient may negotiate an
annual fair share for all Cooperative
Agreements for that year. It is not
necessary to have a fair share for each
Cooperative Agreement. When a
Cooperative Agreement is awarded to a
recipient with which a ‘‘fair share’’
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agreement has not been negotiated, the
recipient must not award any contracts
under the Cooperative Agreement until
the recipient has negotiated a fair share
objective with EPA.
§ 35.6585
Cost and price analysis.
(a) General. The recipient must
conduct and document a cost or price
analysis in connection with every
procurement action including contract
modification.
(1) Cost analysis. The recipient must
conduct and document a cost analysis
for all negotiated contracts over the
simplified acquisition threshold and for
all change orders regardless of price. A
cost analysis is not required when
adequate price competition exists and
the recipient can establish price
reasonableness. The recipient must base
its determination of price
reasonableness on a catalog or market
price of a commercial product sold in
substantial quantities to the general
public, or on prices set by law or
regulation.
(2) Price analysis. In all instances
other than those described in paragraph
(a)(1) of this section, the recipient must
perform a price analysis to determine
the reasonableness of the proposed
contract price.
(b) Profit analysis. For each contract
in which there is no price competition
and in all cases in which cost analysis
is performed, the recipient must
negotiate profit as a separate element of
the price. To establish a fair and
reasonable profit, consideration will be
given to the complexity of the work to
be performed, the risk borne by the
contractor, the contractor’s investment,
the amount of subcontracting, the
quality of its record of past performance,
and industry profit rates in the
surrounding geographical area for
similar work.
§ 35.6590
Bonding and insurance.
(a) General. The recipient must meet
the requirements regarding bonding
described in 40 CFR 31.36(h). The
recipient must clearly and accurately
state in the contract documents the
bonds and insurance requirements,
including the amounts of security
coverage that a bidder or offeror must
provide.
(b) Accidents and catastrophic loss.
The recipient must require the
contractor to provide insurance against
accidents and catastrophic loss to
manage any risk inherent in completing
the project.
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§ 35.6595
Contract provisions.
(a) General. Each contract must be a
sound and complete agreement, and
include the following provisions:
(1) Nature, scope, and extent of work
to be performed;
(2) Time frame for performance;
(3) Total cost of the contract; and
(4) Payment provisions.
(b) Other contract provisions.
Recipients’ contracts must include the
following provisions:
(1) Energy efficiency. A contract must
comply with mandatory standards and
policies on energy efficiency contained
in the State’s energy conservation plan,
which is issued under 10 CFR part 420.
(2) Patents inventions, and copyrights.
All contracts must include notice of
EPA requirements and regulations
pertaining to reporting and patent rights
under any contract involving research,
developmental, experimental or
demonstration work with respect to any
discovery or invention which arises or
is developed while conducting work
under a contract. This notice shall also
include EPA requirements and
regulations pertaining to copyrights and
rights to data contained in 40 CFR
31.34.
(3) Labor standards. The recipient
must comply with 40 CFR 31.36(i)(3)
through (6).
(4) Conflict of interest. The recipient
must include provisions pertaining to
conflict of interest as described in §
35.6550(b)(2)(ii).
§ 35.6600
Contractor claims.
(a) General. The recipient must
conduct an administrative and technical
review of each claim before EPA will
consider funding these costs.
(b) Claims settlement. The recipient
may incur costs (including legal,
technical and administrative) to assess
the merits of or to negotiate the
settlement of a claim by or against the
recipient under a contract, provided:
(1) The claim arises from work within
the scope of the Cooperative Agreement;
(2) A formal Cooperative Agreement
amendment is executed specifically
covering the costs before they are
incurred;
(3) The costs are not incurred to
prepare documentation that should be
prepared by the contractor to support a
claim against the recipient; and
(4) The award official determines that
there is a significant Federal interest in
the issues involved in the claim.
(c) Claims defense. The recipient may
incur costs (including legal, technical
and administrative) to defend against a
contractor claim for increased costs
under a contract or to prosecute a claim
to enforce a contract provided:
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(1) The claim arises from work within
the scope of the Cooperative Agreement;
(2) A formal Cooperative Agreement
amendment is executed specifically
covering the costs before they are
incurred;
(3) Settlement of the claim cannot
occur without arbitration or litigation;
(4) The claim does not result from the
recipient’s mismanagement;
(5) The award official determines that
there is a significant Federal interest in
the issues involved in the claim; and
(6) In the case of defending against a
contractor claim, the claim does not
result from the recipient’s responsibility
for the improper action of others.
§ 35.6605
Privity of contract.
Neither EPA nor the United States
shall be a party to any contract nor to
any solicitation or request for proposals.
§ 35.6610 Contracts awarded by a
contractor.
The recipient must require its
contractor to comply with the following
provisions in the award of contracts (i.e.
subcontracts). (This section does not
apply to a supplier’s procurement of
materials to produce equipment,
materials and catalog, off-the-shelf, or
manufactured items.)
(a) The requirements referenced in §
35.6020.
(b) The limitations on contract award
in § 35.6550(a)(6).
(c) The requirements regarding
minority and women’s business
enterprises, and small business in §
35.6580.
(d) The requirements regarding
specifications in § 35.6555 (a)(6) and
(c).
(e) The Federal cost principles in 40
CFR 31.22.
(f) The prohibited types of contracts
in § 35.6575(a).
(g) The cost, price analysis, and profit
analysis requirements in § 35.6585.
(h) The applicable provisions in §
35.6595 (b).
(i) The applicable provisions in §
35.6555(b)(2).
Reports Required Under a Cooperative
Agreement
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§ 35.6650
Progress reports.
(a) Reporting frequency. The recipient
must submit progress reports as
specified in the Cooperative Agreement.
Progress reports will be required no
more frequently than quarterly, and will
be required at least annually. The
reports shall be due within 30 days after
the reporting period. The final progress
report shall be due 90 days after
expiration or termination of the
Cooperative Agreement.
(b) Content. The progress report must
contain the following information:
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(1) An explanation of work
accomplished during the reporting
period, delays, or other problems, if any,
and a description of the corrective
measures that are planned. For preremedial Cooperative Agreements, the
report must include a list of the sitespecific products completed and the
estimated number of technical hours
spent to complete each product.
(2) A comparison of the percentage of
the project completed to the project
schedule, and an explanation of
significant discrepancies.
(3) A comparison of the estimated
funds spent to date to planned
expenditures and an explanation of
significant discrepancies. For remedial,
enforcement, and removal reports, the
comparison must be on a per task basis.
(4) An estimate of the time and funds
needed to complete the work required
in the Cooperative Agreement, a
comparison of that estimate to the time
and funds remaining, and a justification
for any increase.
§ 35.6655 Notification of significant
developments.
Events may occur between the
scheduled performance reporting dates
which have significant impact upon the
Cooperative Agreement-supported
activity. In such cases, the recipient
must inform the EPA project officer as
soon as the following types of
conditions become known:
(a) Problems, delays, or adverse
conditions which will materially impair
the ability to meet the objective of the
award. This disclosure must include a
statement of the action taken, or
contemplated, and any assistance
needed to resolve the situation.
(b) Favorable developments which
enable meeting time schedules and
objectives sooner or at less cost than
anticipated or producing more
beneficial results than originally
planned.
§ 35.6660
Property inventory reports.
(a) CERCLA-funded property—(1)
Content. The report must contain the
following information:
(i) Classification and value of
remaining supplies;
(ii) Description of all equipment
purchased with CERCLA funds,
including its current condition;
(iii) Verification of the current use
and continued need for the equipment
by site, activity, and operable unit, as
applicable;
(iv) Notification of any property
which has been stolen or vandalized;
and
(v) A request for disposition
instructions for any equipment no
longer needed on the project.
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(2) Reporting frequency. The recipient
must submit an inventory report to EPA
at the following times:
(i) Within 90 days after completing
any CERCLA-funded project or any
response activity at a site; and
(ii) When the equipment is no longer
needed for any CERCLA-funded project
or any response activity at a site.
(b) Federally owned property—(1)
Content. The recipient must include the
following information for each federally
owned item in the inventory report:
(i) Description;
(ii) Decal number;
(iii) Current condition; and
(iv) Request for disposition
instructions.
(2) Reporting frequency. The recipient
must submit an inventory report to the
appropriate EPA property accountable
officer at the following times:
(i) Annually, due to EPA on the
anniversary date of the award;
(ii) When the property is no longer
needed; and
(iii) Within 90 days after the end of
the project period.
§ 35.6665
Procurement report.
(a) The recipient must report on its
use of MBE (minority business
enterprise) and WBE (women’s business
enterprise) firms by submitting a
completed Minority and Women’s
Business Utilization Report (SF–334) to
the award official. Reporting
commences with the recipient’s award
of its first contract and continues until
it and its contractors have awarded their
last contract for the activities or tasks
identified in the Cooperative
Agreement. The recipient must submit
the MBE/WBE Utilization Report within
30 days after the end of each Federal
fiscal quarter, regardless of whether the
recipient awards a contract to an MBE
or WBE during that quarter.
(b) The recipient must also report on
its efforts to encourage MBE
participation in the Superfund program
pursuant to CERCLA Sec. 105(f).
Information on the recipient’s efforts to
encourage MBE participation in the
Superfund program may be included in
each SF–334 submitted quarterly, but is
required in the SF–334 submitted for
the fourth quarter, due November 1 of
each year.
§ 35.6670
Financial reports.
(a) General. The recipient must
comply with the requirements regarding
financial reporting described in 40 CFR
31.41.
(b) Financial Status Report—(1)
Content. (i) The Financial Status Report
(SF–269) must include financial
information by site, activity, and
operable unit, as applicable.
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(ii) A final Financial Status Report
(FSR) must have no unliquidated
obligations. If any obligations remain
unliquidated, the FSR is considered an
interim report and the recipient must
submit a final FSR to EPA after
liquidating all obligations.
(2) Reporting frequency. The recipient
must file a Financial Status Report as
follows:
(i) Annually due 90 days after the end
of the Federal fiscal year or as specified
in the Cooperative Agreement; or if
quarterly or semiannual reports are
required in accordance with 40 CFR
31.41(b)(3), due 30 days after the
reporting period;
(ii) Within 90 calendar days after
completing each CERCLA-funded
response activity at a site (submit the
FSR only for each completed activity);
and
(iii) Within 90 calendar days after
termination or closeout of the
Cooperative Agreement.
Records Requirements Under a
Cooperative Agreement
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§ 35.6700
Project records.
The lead agency for the response
action must compile and maintain an
administrative record consistent with
section 113 of CERCLA, the National
Contingency Plan, and relevant EPA
policy and guidance. In addition,
recipients of assistance (whether lead or
support agency) are responsible for
maintaining project files described as
follows.
(a) General. The recipient must
maintain project records by site,
activity, and operable unit, as
applicable.
(b) Financial records. The recipient
must maintain records which support
the following items:
(1) Amount of funds received and
expended; and
(2) Direct and indirect project cost.
(c) Property records. The recipient
must maintain records which support
the following items:
(1) Description of the property;
(2) Manufacturer’s serial number,
model number, or other identification
number;
(3) Source of the property, including
the assistance identification number;
(4) Information regarding whether the
title is vested in the recipient or EPA;
(5) Unit acquisition date and cost;
(6) Percentage of EPA’s interest;
(7) Location, use and condition (by
site, activity, and operable unit, as
applicable) and the date this
information was recorded; and
(8) Ultimate disposition data,
including the sales price or the method
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used to determine the price, or the
method used to determine the value of
EPA’s interest for which the recipient
compensates EPA in accordance with
§ § 35.6340, 35.6345, and 35.6350.
(d) Procurement records—(1) General.
The recipient must maintain records
which support the following items, and
must make them available to the public:
(i) The reasons for rejecting any or all
bids; and
(ii) The justification for a procurement
made on a noncompetitively negotiated
basis.
(2) Procurements in excess of the
simplified acquisition threshold. The
recipient’s records and files for
procurements in excess of the simplified
acquisition threshold must include the
following information, in addition to the
information required in paragraph (d)(1)
of this section:
(i) The basis for contractor selection;
(ii) A written justification for selecting
the procurement method;
(iii) A written justification for use of
any specification which does not
provide for maximum free and open
competition;
(iv) A written justification for the
choice of contract type; and
(v) The basis for award cost or price,
including a copy of the cost or price
analysis made in accordance with §
35.6585 and documentation of
negotiations.
(e) Other records. The recipient must
maintain records which support the
following items:
(1) Time and attendance records and
supporting documentation;
(2) Documentation of compliance
with statutes and regulations that apply
to the project; and
(3) The number of site-specific
technical hours spent to complete each
pre-remedial product.
§ 35.6705
Records retention.
(a) Applicability. This requirement
applies to all financial and
programmatic records, supporting
documents, statistical records, and other
records which are required to be
maintained by the terms, program
regulations, or the Cooperative
Agreement, or are otherwise reasonably
considered as pertinent to program
regulations or the Cooperative
Agreement.
(b) Length of retention period. The
recipient must maintain all records for
10 years following submission of the
final Financial Status Report unless
otherwise directed by the EPA award
official, and must obtain written
approval from the EPA award official
before destroying any records. If any
litigation, claim, negotiation, audit, cost
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recovery, or other action involving the
records has been started before the
expiration of the ten-year period, the
records must be retained until
completion of the action and resolution
of all issues which arise from it, or until
the end of the regular ten-year period,
whichever is later.
(c) Substitution of an unalterable
electronic format. An unalterable
electronic format, acceptable to EPA,
may be substituted for the original
records. The copying of any unalterable
electronic format must be performed in
accordance with the technical
regulations concerning Federal
Government records (36 CFR parts 1220
through 1234) and EPA records
management requirements.
(d) Starting date of retention period.
The recipient must comply with the
requirements regarding the starting
dates for records retention described in
40 CFR 31.42(c) (1) and (2).
§ 35.6710
Records access.
(a) Recipient requirements. The
recipient must comply with the
requirements regarding records access
described in 40 CFR 31.42(e).
(b) Availability of records. The
recipient must, with the exception of
certain policy, deliberative, and
enforcement documents which may be
held confidential, ensure that all files
are available to the public.
(c) Contractor requirements. The
recipient must require its contractor to
comply with the requirements regarding
records access described in 40 CFR
31.36(i)(10).
Other Administrative Requirements for
Cooperative Agreements
§ 35.6750
Modifications.
The recipient must comply with the
requirements regarding changes to the
Cooperative Agreement described in 40
CFR 31.30.
§ 35.6755 Monitoring program
performance.
The recipient must comply with the
requirements regarding program
performance monitoring described in 40
CFR 31.40 (a) and (e).
§ 35.6760 Enforcement and termination
for convenience.
The recipient must comply with all
terms and conditions in the Cooperative
Agreement, and is subject to the
requirements regarding enforcement of
the terms of an award and termination
for convenience described in 40 CFR
31.43 and 31.44.
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§ 35.6765
Non-Federal audit.
§ 35.6805
The recipient must comply with the
requirements regarding non-Federal
audits described in 40 CFR 31.26.
§ 35.6770
Disputes.
The recipient must comply with the
requirements regarding dispute
resolution procedures described in 40
CFR 31.70.
§ 35.6775
benefits.
Exclusion of third-party
The Cooperative Agreement benefits
only the signatories to the Cooperative
Agreement.
§ 35.6780
Closeout.
(a) Closeout of a Cooperative
Agreement, or an activity under a
Cooperative Agreement, can take place
in the following situations:
(1) After the completion of all work
for a response activity at a site; or
(2) After all activities under a
Cooperative Agreement have been
completed; or
(3) Upon termination of the
Cooperative Agreement.
(b) The recipient must comply with
the closeout requirements described in
40 CFR 31.50 and 31.51.
(c) After closeout, EPA may monitor
the recipients’ compliance with the
assurance to provide all future operation
and maintenance as required by
CERCLA section 104(c) and addressed
in 40 CFR 300.510(c)(1) of the NCP.
§ 35.6785
Collection of amounts due.
The recipient must comply with the
requirements described in 40 CFR 31.52,
regarding collection of amounts due.
§ 35.6790
High risk recipients.
If EPA determines that a recipient is
not responsible, EPA may impose
restrictions on the award as described in
40 CFR 31.12.
Requirements for Administering a
Superfund State Contract (SSC)
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§ 35.6800
Superfund State Contract.
A Superfund State Contract (SSC)
with a State is required before EPA can
obligate or expend funds for a remedial
action at a site within the State and
before EPA or a political subdivision
can conduct the remedial action. An
SSC also ensures State or Indian Tribe
involvement consistent with CERCLA
sections 121(f) and 126, respectively,
and obtains the required section 104
assurances (See § 35.6105(b)). An SSC
may also be used to document the roles
and responsibilities of a State, Indian
Tribe, and political subdivision during
any response action at a site. A political
subdivision may be a signatory to the
SSC.
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02:50 Aug 19, 2011
Jkt 223001
Contents of an SSC.
The SSC must include the following
provisions:
(a) General authorities, which
documents the relevant statutes and
regulations (of each government entity
that is a party to the contract) governing
the contract.
(b) Purpose of the SSC, which
describes the response activities to be
conducted and the benefits to be
derived.
(c) Negation of agency relationship
between the signatories, which states
that no signatory of the SSC can
represent or act on the behalf of any
other signatory in any matter associated
with the SSC.
(d) A site description, pursuant to §
35.6105(a)(2)(i).
(e) A site-specific Statement of Work,
pursuant to § 35.6105(a)(2)(ii) and a
statement of whether the contract
constitutes an initial SSC or an
amendment to an existing contract.
(f) A statement of intention to follow
EPA policy and guidance.
(g) A project schedule to be prepared
during response activities.
(h) A statement designating a primary
contact for each party to the contract,
which designates representatives to act
on behalf of each signatory in the
implementation of the contract. This
statement must document the authority
of each project manager to approve
modifications to the project so long as
such changes are within the scope of the
contract and do not significantly impact
the SSC.
(i) The CERCLA assurances, as
appropriate, described as follows:
(1) Operation and maintenance. The
State must provide an assurance
pursuant to § 35.6105(b)(1). The State’s
responsibility for operation and
maintenance generally begins when
EPA determines that the remedy is
operational and functional or one year
after construction completion,
whichever is sooner (See, 40 CFR
300.435(f)).
(2) Twenty-year waste capacity. The
State must provide an assurance
pursuant to § 35.6105(b)(3).
(3) Off-site storage, treatment, or
disposal. If off-site storage, destruction,
treatment, or disposal is required, the
State must provide an assurance
pursuant to § 35.6105(b)(4); the
political subdivision may not provide
this assurance.
(4) Real property acquisition. When
real property must be acquired, the State
must provide an assurance pursuant to
§ 35.6105(b)(5).
(5) Provision of State cost share. The
State must provide assurances for cost
sharing pursuant to § 35.6105(b)(2).
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24521
Even if the political subdivision is
providing the actual cost share, the State
must guarantee payment of the cost
share in the event of default by the
political subdivision.
(j) Cost share conditions, which
include:
(1) An estimate of the response action
cost (excluding EPA’s indirect costs)
that requires cost share;
(2) The basis for arriving at this figure
(See § 35.6285(c) for credit provisions);
and
(3) The payment schedule as
negotiated by the signatories, and
consistent with either a lump-sum or
incremental-payment option. Upon
completion of activities in the sitespecific Statement of Work, EPA shall
invoice the State for its final payment,
with the exception of any change orders
and claims handled during
reconciliation of the SSC.
(k) Reconciliation provision, which
states that the SSC remains in effect
until the financial settlement of project
costs and final reconciliation of
response costs (including all change
orders, claims, overpayments,
reimbursements, etc.) ensure that both
EPA and the State have satisfied the cost
share requirement contained in section
104 of CERCLA, as amended.
Overpayments in an SSC may not be
used to meet the cost-sharing obligation
at another site. Reimbursements for any
overpayment will be made to the payer
identified in the SSC.
(l) Amendability of the SSC, which
provides that:
(1) Formal amendments are required
when alterations to CERCLA-funded
activities are necessary or when
alterations impact the State’s assurances
pursuant to the National Contingency
Plan and CERCLA, as amended. Such
amendments must include a Statement
of Work for the amendment as described
in paragraph (e) of this section; and
(2) Any change(s) in the SSC must be
agreed to, in writing, by the signatories,
except as provided elsewhere in the
SSC, and must be reflected in all
response agreements affected by the
change(s).
(m) List of support agency
Cooperative Agreements that are also in
place for the site.
(n) Litigation, which describes EPA’s
right to bring an action against any party
under section 106 of CERCLA to compel
cleanup, or for cost recovery under
section 107 of CERCLA.
(o) Sanctions for failure to comply
with SSC terms, which states that if the
signatories fail to comply with the terms
of the SSC, EPA may proceed under the
provisions of section 104(d)(2) of
CERCLA and may seek in the
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appropriate court of competent
jurisdiction to enforce the SSC or to
recover any funds advanced or any costs
incurred due to a breach of the SSC.
Other signatories to the SSC may seek
remedies in the appropriate court of
competent jurisdiction.
(p) Site access. The State or political
subdivision or Indian Tribe is expected
to use its own authority to secure access
to the site and adjacent properties, as
well as all rights-of-way and easements
necessary to complete the response
actions undertaken pursuant to the SSC.
(q) Final inspection of the remedy.
The SSC must include a statement that
following completion of the remedial
action, the State and EPA shall jointly
inspect the project to determine that the
remedy is functioning properly and is
performing as designed.
(r) Exclusion of third-party benefits,
which states that the SSC is intended to
benefit only the signatories of the SSC,
and extends no benefit or right to any
third party not a signatory to the SSC.
(s) Any other provision deemed
necessary by all parties to facilitate the
response activities covered by the SSC.
(t) State review. The State or Indian
Tribe must review and comment on the
response actions pursuant to the SSC.
Unless otherwise stated in the SSC, all
time frames for review must follow
those prescribed in the NCP (40 CFR
part 300).
(u) Responsible party activities, which
states that if a Responsible Party takes
over any activities at the site, the SSC
will be modified or terminated, as
appropriate.
(v) Out-of-State or out-of-an-IndianTribal-area-of-Indian-country transfers
of CERCLA waste, which states that,
unless otherwise provided for by EPA or
a political subdivision, the State or
Indian Tribe must provide the
notification requirements described in §
35.6120.
§ 35.6815
Administrative requirements.
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In addition to the requirements
specified in § 35.6805, the State and/or
political subdivision must comply with
the following:
(a) Financial administration. The
State and/or political subdivision must
comply with the following requirements
regarding financial administration:
VerDate Mar 15 2010
02:50 Aug 19, 2011
Jkt 223001
(1) Payment. The State may pay for its
share of the costs of the response
activities in cash or credit. As
appropriate, specific credit provisions
should be included in the SSC
consistent with the requirements
described in § 35.6285(c). The State
may not pay for its cost share using inkind services, unless the State has
entered into a support agency
Cooperative Agreement with EPA. The
use of the support agency Cooperative
Agreement as a vehicle for providing
cost share must be documented in the
SSC. If the political subdivision agrees
to provide all or part of the State’s cost
share pursuant to a political
subdivision-lead Cooperative
Agreement, the political subdivision
may pay for those costs in cash or inkind services under that agreement. The
use of a political subdivision-lead
Cooperative Agreement as a vehicle for
providing cost share must also be
documented in the SSC. The specific
payment terms must be documented in
the SSC pursuant to § 35.6805.
(2) Collection of amounts due. The
State and/or political subdivision must
comply with the requirements described
in 40 CFR 31.52(a) regarding collection
of amounts due.
(3) Failure to comply with negotiated
payment terms. Failure to comply with
negotiated payment terms may be
construed as default by the State on its
required assurances, even if the political
subdivision is responsible for providing
all or part of the cost share. (See §
35.6805(i)(5).)
(b) Personal property. The State,
Indian Tribe, or political subdivision is
required to accept title. The following
requirements apply to equipment used
as all or part of the remedy:
(1) Fixed in-place equipment. EPA no
longer has an interest in fixed in-place
equipment once the equipment is
installed.
(2) Equipment that is an integral part
of services to individuals. EPA no longer
has an interest in equipment that is an
integral part of services to individuals,
such as pipes, lines, or pumps providing
hookups for homeowners on an existing
water distribution system, once EPA
certifies that the remedy is operational
and functional.
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(c) Reports. The State and/or political
subdivision or Indian Tribe must
comply with the following requirements
regarding reports:
(1) EPA-lead. The nature and
frequency of reports between EPA and
the State or Indian Tribe will be
specified in the SSC.
(2) Political subdivision-lead. The
political subdivision must submit to the
State a copy of all reports which the
political subdivision is required to
submit to EPA in accordance with the
requirements of its Cooperative
Agreement. (See § 35.6650 for
requirements regarding progress
reports.)
(d) Records. The State and political
subdivision or Indian Tribe must
maintain records on a site-specific basis.
The State and political subdivision or
Indian Tribe must comply with the
requirements regarding record retention
described in § 35.6705 and the
requirements regarding record access
described in § 35.6710.
§ 35.6820
Conclusion of the SSC.
(a) In order to conclude the SSC, the
signatories must:
(1) Satisfactorily complete the
response activities at the site and make
all payments based upon project costs
determined in § 35.6805(j);
(2) Produce a final accounting of all
project costs, including change orders
and outstanding contractor claims;
(3) Submit all State cost share
payments to EPA (See § 35.6805(i)(5));
(4) Assume responsibility for all
future operation and maintenance as
required by CERCLA section 104(c) and
addressed in 40 CFR 300.510 (c)(1) of
the NCP, and if applicable, accept
transfer of any Federal interest in real
property (See § 35.6805(i)(4)).
(b) After the administrative
conclusion of the Superfund State
Contract, EPA may monitor the
signatory’s compliance with assurances
to provide all future operation and
maintenance as required by CERCLA
section 104(c) and addressed in 40 CFR
300.510(c)(1) of the NCP.
[FR Doc. E7–7990 Filed 5–1–07; 8:45 am]
BILLING CODE 6560–50–P
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Agencies
[Federal Register Volume 72, Number 84 (Wednesday, May 2, 2007)]
[Rules and Regulations]
[Pages 24496-24522]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-7990]
[[Page 24495]]
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Part V
Environmental Protection Agency
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40 CFR Parts 9 and 35
Cooperative Agreements and Superfund State Contracts for Superfund
Response Actions; Final Rule
Federal Register / Vol. 72, No. 84 / Wednesday, May 2, 2007 / Rules
and Regulations
[[Page 24496]]
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ENVIRONMENTAL PROTECTION AGENCY
40 CFR Parts 9 and 35
[FRL-8306-2]
RIN 2050-AE62
Cooperative Agreements and Superfund State Contracts for
Superfund Response Actions
AGENCY: Environmental Protection Agency (EPA).
ACTION: Final rule.
-----------------------------------------------------------------------
SUMMARY: This final rule amends the regulation for Superfund
Cooperative Agreements and Superfund State Contracts. The revisions to
the regulation: Incorporate EPA policy changes since 1990 that impact
this regulation; reduce the burden placed by this regulation on
Cooperative Agreement recipients and parties to Superfund State
Contracts; increase reliance on the Federal Government's uniform
administrative requirements for grants and Cooperative Agreements to
State and local governments, wherever possible; authorize procedures
that required deviations, on multiple occasions, under the existing
regulation; expressly authorize previous program initiatives that were
proven successful on a pilot basis; provide additional regulatory
flexibility without negatively impacting cost recovery actions; update
cross-references to other regulations that have changed or been
removed; and eliminate references to obsolete forms. The revisions
affect States, Indian Tribes, intertribal consortia, and political
subdivisions. The revisions will improve the administration and
effectiveness of Superfund Cooperative Agreements and Superfund State
Contracts.
DATES: This rule is effective July 2, 2007.
ADDRESSES: EPA has established a docket for this action under Docket ID
No. EPA-HQ-SFUND-2006-0498. All documents in the docket are listed on
the www.regulations.gov Web site. Although listed in the index, some
information is not publicly available, e.g., confidential business
information (CBI) or other information whose disclosure is restricted
by statute. Certain other material, such as copyrighted material, is
not placed on the Internet and will be publicly available only in hard
copy form. Publicly available docket materials are available either
electronically through www.regulations.gov or in hard copy at the
Superfund Docket, EPA/DC, EPA West, 1301 Constitution Ave., NW.,
Washington, DC.
Note: The EPA Docket Center suffered damage due to flooding
during the last week of June 2006. The Docket Center is continuing
to operate. However, during the cleanup, there will be temporary
changes to Docket Center telephone numbers, addresses, and hours of
operation for people who wish to visit the Public Reading Room to
view documents. Consult EPA's Federal Register notice at 71 FR 38147
(July 5, 2006) or the EPA Web site at https://www.epa.gov/epahome/dockets.htm for current information on docket status, locations and
telephone numbers.
FOR FURTHER INFORMATION CONTACT: Angelo Carasea, Office of Solid Waste
and Emergency Response, Office of Superfund Remediation and Technology
Innovation, (5204P), Environmental Protection Agency, 1200 Pennsylvania
Ave., NW., Washington, DC 20460; telephone number: (703) 603-8828, fax
number: (703) 603-9112, e-mail address: carasea.angelo@epa.gov.
SUPPLEMENTARY INFORMATION:
I. Statutory Authority
II. Applicability
III. Background
IV. Description of Key Changes
V. Section-by-Section Analysis
VI. Statutory and Executive Order Reviews
Statutory Authority
This rule is issued under section 104(a)-(j) of the Comprehensive
Environmental Response, Compensation, and Liability Act of 1980 (42
U.S.C. 9601 et seq.) as amended (hereinafter CERCLA).
II. Applicability
The final regulation requirements shall apply to all new
Cooperative Agreements and Superfund State Contracts, funded under
CERCLA, which EPA signs on or after the effective date of this
regulation. EPA may agree to amend existing Cooperative Agreements or
Superfund State Contracts to make the final regulation requirements
applicable to work performed on and after the date EPA signs the
amendment.
III. Background
CERCLA launched the nation's first centralized and substantial
commitment to clean up hazardous substance sites. CERCLA, or Superfund,
provided Federal authority and resources to respond directly to
releases (or threatened releases) of hazardous substances, pollutants,
or contaminants that could endanger human health or the environment.
The law also authorized enforcement action and cost recovery from those
responsible for a release of a hazardous substance.
This regulation authorizes two types of Superfund response
agreements for State, Tribal (including intertribal consortium) and
political subdivision participation in CERCLA implementation:
Cooperative Agreements and Superfund State Contracts. These agreements
ensure State and Tribal involvement, consistent with section 121 of
CERCLA, 42 U.S.C. 9621 (hereinafter section 121), and section 126 of
CERCLA, 42 U.S.C. 9626, (hereinafter section 126) and are used to
obtain State assurances required under section 104 of CERCLA, 42 U.S.C.
9604, (hereinafter section 104) before EPA begins a remedial action.
EPA uses Cooperative Agreements to transfer funds to a State,
political subdivision, or Indian Tribe that assumes responsibility as
the lead or support agency for Superfund responses. Core Program
Cooperative Agreements are used to fund non-site-specific activities
that support a State or Indian Tribe's involvement in CERCLA responses.
A Superfund State Contract is used to document a State's CERCLA
section 104 assurances when either EPA or a political subdivision has
the lead role in the implementation of a remedial action. The
regulation is revised to authorize, but not require, a three-party
Superfund State Contract whenever a political subdivision takes the
lead for a remedial action.
The role of States, Indian Tribes, and political subdivisions in
Superfund has evolved substantially since 1990 when the original 40 CFR
part 35 subpart O regulation was promulgated. The recipients' cleanup
programs have matured and become more sophisticated. In addition, EPA
has actively sought to fulfill CERCLA's mandate in sections 121 and 126
to provide States and Indian Tribes a ``substantial and meaningful
involvement'' in Superfund by providing Core Program funding for the
development of State and Tribal infrastructure. The current subpart O
imposes more restrictive requirements on recipients than 40 CFR part 31
because, in 1990, EPA believed these requirements were necessary for
enforcement and cost recovery purposes. With the maturing of State and
Tribal programs, some of these added burdens have been judged to be
unnecessary. In the amended subpart O, EPA allows recipients to follow
the less burdensome 40 CFR part 31 requirements, wherever this is
possible, without compromising cost recovery or other Superfund-
specific requirements.
[[Page 24497]]
For example, with respect to procurement procedures, the amended
subpart O eliminates the burdensome requirement for grantees to certify
that their procurement systems meet the requirements of this subpart.
The final regulation retains current requirements for awarding funds
and tracking costs by site, activity, and operable unit, when
appropriate, to ensure adequate documentation of costs. Retention of
such documentation requirements will meet Superfund cost recovery
requirements.
IV. Description of Key Changes
EPA made limited revisions to certain sections of the regulation.
The following is a brief description of the key changes.
A. Combining Certain Activities Into a Single Cooperative Agreement
This revision enables EPA to award a single Cooperative Agreement
for a single activity or multiple activities; a single activity at
multiple sites; and multiple activities at multiple sites. For example,
EPA may award a single Cooperative Agreement for Core Program, pre-
remedial and support agency activities. EPA will not award or amend a
Cooperative Agreement to a political subdivision to conduct multiple
activities at multiple sites. The revised regulation requires a single
Cooperative Agreement for each State, political subdivision or Indian
Tribe-lead remedial action and certain removal actions.
B. Core Program
This revision provides for the maintenance of program elements
previously developed using Core Program funding; however, EPA funding
of the recipients' Core Program activities is dependent on the
availability of EPA funds. Also this revision does not require Indian
Tribes, including intertribal consortia, to meet the Core Program match
requirements.
C. Indian Tribes
In light of the many and varied interests that Indian Tribes have
in the Superfund cleanup process, EPA is reducing unnecessary obstacles
to Tribal involvement. When EPA promulgated the current regulation, it
made a policy decision to require Indian Tribes to meet the criteria at
40 CFR 300.515(b), which include establishing jurisdiction under 40 CFR
300.515(b)(3), to be eligible for any Cooperative Agreement under this
subpart. The revised regulation eliminates the requirement for
demonstrating jurisdiction for all Tribal Core Program and most Tribal
support agency agreements. To reflect the reduced emphasis on
jurisdiction and to make the regulation's language more precise, the
regulation is modified in several appropriate places to delete
references to Tribal ``jurisdiction,'' and refer instead to a Tribal
``area of Indian country.'' The regulation also removes cost share
requirements for Core Program and support agency Cooperative
Agreements. As a result, Indian Tribes have no cost share requirements
under the revised regulation. Finally, an Indian Tribe will not need to
acquire an interest in or accept transfer of an interest in real
property acquired with CERCLA funds. This is not required under CERCLA
section 104(j).
D. Intertribal Consortium
Under the revised regulation, an intertribal consortium can enter
into a Cooperative Agreement with EPA. This change implements the
Federal Register notice, ``Update to EPA Policy On Certain Grants to
Intertribal Consortia,'' (See, 67 FR 67181 (November 4, 2002)). An
intertribal consortium must meet the same subpart O requirements for
applying for and administering a Cooperative Agreement as an Indian
Tribe.
E. Progress Reports
The revised subpart O relaxes current reporting requirements that
mandate quarterly reports. In the revised regulation, the EPA award
official may specify that progress reports be submitted annually, semi-
annually, or quarterly.
F. Five-year Review
Participation in five-year reviews of the continuing effectiveness
of a remedial action is added as an eligible support agency activity.
G. Cost Share for the Support Agency
The 10 percent cost share requirement for remedial action support
agency activities at EPA-lead sites is eliminated.
H. Program Income
With respect to program income, the revised regulation adds the
following: ``Recoveries of Federal cost share amounts are not program
income, and whether such recoveries are received before or after
expiration of the Cooperative Agreement, must be reimbursed promptly to
EPA.''
I. Credit Verification Procedures
EPA may use other financial reviews in lieu of an audit to verify
expenditures submissions.
J. Excess Cash Cost Share Contributions/Over Match Revisions
The recipient may direct EPA to return the excess funds or to use
the over match at one site to meet the cost share obligations at
another site.
K. Thresholds for Force Accounts, Small Purchases and Cost Analysis
Force accounts, small purchases, and cost analysis dollar amount
thresholds are linked to the simplified acquisition threshold, as
defined in the Office of Federal Procurement Policy Act (41 U.S.C. 403,
Definitions). The dollar amount for the simplified acquisition
threshold is currently set at $100,000.
L. Unalterable Electronic Format
An unalterable electronic format may be substituted for original
records if it is performed in accordance with the technical regulations
concerning Federal Government records and EPA record management
requirements. The unalterable electronic format requirement replaces
the microform requirement.
M. Three-Party Superfund State Contract
Under the revised regulation, the three-party Superfund State
Contract is optional rather than mandatory. EPA has found that it is
sometimes advantageous for the Superfund State Contract to be signed
only by the State and EPA to obtain needed State CERCLA assurances, and
to rely on a separate EPA Cooperative Agreement with a political
subdivision. This revised regulation adds the requirement that EPA
obtain State concurrence before awarding a Cooperative Agreement for
remedial action to a political subdivision. EPA is making this change
because EPA believes that it is important to maintain close
communication and coordination with the State in all CERCLA responses.
N. Obsolete References
This revision updates cross-references to other regulations that
have changed or been removed, and eliminates references to obsolete
forms.
V. Section-by-Section Analysis
Section 35.6000 Authority
This section remains the same, except for a more specific citing of
CERCLA.
Section 35.6005 Purpose and Scope
In paragraph (a), the word ``CERCLA-funded'', is deleted from the
phrase, ``for administering CERCLA-funded Cooperative Agreements,'' and
a reference to CERCLA section 104(d)(1) is added after this phrase.
[[Page 24498]]
Paragraph (b) is eliminated because it cites program authorities,
which are not within the scope of CERCLA section 104 (a) through (j).
The remaining paragraphs are resequenced to reflect deletion of
paragraph (b).
Section 35.6010 Indian Tribe and Intertribal Consortium Eligibility
This section's title is changed from ``Eligibility,'' to ``Indian
Tribe and Intertribal Consortium Eligibility.'' The words ``States''
and ``political subdivisions'' are removed from this section, leaving
text that is devoted exclusively to Indian Tribe eligibility. The
revised section adds, in paragraph (a), that an Indian Tribe is not
required to demonstrate jurisdiction under 40 CFR 300.515(b)(3) of the
National Oil and Hazardous Substances Pollution Contingency Plan
(National Contingency Plan or NCP) to be eligible for Core Program
Cooperative Agreements, or those support agency Cooperative Agreements
for which jurisdiction is not needed for the Tribe to carry out the
support agency activities of the work plan. Finally, the revised
section contains a new paragraph (c), which states that an intertribal
consortium is eligible only if each consortium member is an eligible
Tribe and that all members authorize the consortium to apply for and
receive assistance.
Section 35.6015 Definitions
The following changes are made in this section.
The definition of CERCLA is shortened to refer only to the United
States Code citation.
Under the Core Program Cooperative Agreement definition, the word
``support'' is replaced with the words ``develop and maintain''. This
change clarifies that the Core Program funding can be made available
for continuing program activities and operations. Also, the revised
regulation corrects the omission of Indian Tribes from the definition
in the previous regulation.
The definition of ``Indian Tribe'' is revised by adding a sentence
stating that the term also includes an intertribal consortium
consisting of two or more federally recognized Tribes.
The National Priorities List definition is revised to conform it
with the definition in the NCP at 40 CFR 300.5.
The revised regulation defines two additional terms: (a)
Intertribal consortium and (b) simplified acquisition threshold. The
intertribal consortium definition is based on the definition found in
EPA's revised policy concerning certain grants to intertribal consortia
(See, 67 FR 67181 (November 4, 2002)). The simplified acquisition
threshold definition is taken from 41 U.S.C. 403, Definitions.
The revised regulation deletes the definition for ``excess
property.'' This term is not used in the regulation.
Section 35.6020 Requirements for Both Applicants and Recipients
The text in Sec. 35.6020, ``Other statutory provisions'' is
removed. The text in Sec. 35.6560 is revised to provide updated
references to EPA's codifications of the Government-wide debarment and
suspension rules, and drug-free workplace rules; the revised section is
retitled, ``Requirements for Both Applicants and Recipients,'' and
renumbered as Sec. 35.6020. Conforming amendments are made to cross-
references appearing in the revised regulation at Sec. Sec.
35.6550(a)(6) and 35.6610(a).
Section 35.6055 State-Lead Pre-Remedial Cooperative Agreements
In paragraph (a)(2)(i), the phrase ``project officer'' is changed
to ``EPA project officer.''
Paragraphs (a)(3) to (a)(6) are deleted and replaced with a new
paragraph (a)(3), which states that the applicant must submit all
applicable forms and information authorized by 40 CFR 31.10.
Section 35.6060 Political Subdivision-Lead Pre-Remedial Cooperative
Agreements
Paragraphs (c) and (d) are deleted. A three-party Superfund State
Contract is authorized, but not required under Sec. 35.6800.
Section 35.6105 State-Lead Remedial Cooperative Agreements
The following changes are made in this section.
In paragraph (a), a new second sentence is added to indicate that
applications for additional funding need only include the revised
pages. This change is consistent with 40 CFR 31.10(b)(4).
Paragraphs (a)(3) to (a)(6) are deleted and replaced with a new
paragraph (a)(3) that requires the applicant to submit all applicable
forms and information authorized by 40 CFR 31.10.
Several editorial changes are made to paragraphs (b)(1) and (b)(2)
to conform the text to CERCLA section 104(c)(3), and to add a reference
to 40 CFR 300.510(c)(1).
New text is added to paragraph (b)(5) to make clear that a State
must provide the real property assurance even if the State transfers
its interest to a third party or political subdivision. In addition, if
the political subdivision defaults, the State will accept transfer of
the interest. Finally, the new text provides that if the State or
political subdivision disposes of the transferred real property, it
shall comply with the requirements for real property in 40 CFR
31.31(c)(2).
Section 35.6110 Indian Tribe-Lead Remedial Cooperative Agreements
The following changes are made in this section.
In paragraph (a), the phrase, ``and, if appropriate, Sec.
35.6105(b)(5),'' is deleted. Also, paragraph (b)(2) is deleted. An
Indian Tribe will not be required to assure EPA that it will take title
to, acquire interest in, or accept transfer of an interest in real
property acquired with CERCLA funds. Such an assurance is not required
by CERCLA section 104.
Paragraph (b)(3) is resequenced to (b)(2). The phrase ``out of
jurisdiction'' is replaced with the phrase, ``out-of-an-Indian-Tribal-
area-of-Indian-country''.
A new paragraph (b)(3) is added to make clear that CERCLA does not
require Indian Tribes to share in the cost of CERCLA-funded remedial
actions.
Section 35.6115 Political Subdivision-Lead Remedial Cooperative
Agreement
The sentences under paragraph (a) are deleted and replaced with the
following sentences: ``General. If the State concurs, EPA may allow a
political subdivision with the necessary capabilities and
jurisdictional authority to conduct remedial response activities at a
site. EPA will award the political subdivision a Cooperative Agreement
to conduct remedial response and enter into a parallel Superfund State
Contract with the State if required (See Sec. 35.6800, when a
Superfund State Contract is required). The political subdivision may
also be a signatory to the Superfund State Contract. The political
subdivision must submit to the State a copy of all reports provided to
EPA.''
Paragraph (b) is deleted.
The changes to paragraphs (a) and (b) are made because a three-
party Superfund State Contract is authorized, but it is not required
under Sec. 35.6800.
Paragraph (c) is resequenced to paragraph (b).
Section 35.6120 Notification of the Out-of-State or Out-of-an-Indian-
Tribal-Area-of-Indian-Country Transfer of CERCLA Waste
The title of Sec. 35.6120 is changed. The phrase ``out-of-
jurisdiction'' is replaced with the phrase, ``Out-of-an-Indian-Tribal-
Area-of-Indian-Country.'' A corresponding change is made in
[[Page 24499]]
paragraph (a). In paragraph (b)(2), the phrase, ``The appropriate
Indian Tribal official, who has jurisdictional authority in the area
where the waste management facility is located,'' is replaced with the
phrase, ``An appropriate official of an Indian Tribe in whose area of
Indian country the waste management facility is located''.
Section 35.6205 Removal Cooperative Agreements
In paragraph (e), the word, ``jurisdiction,'' is replaced with the
phrase, ``area of Indian country''.
Section 35.6215 Eligibility for Core Program Cooperative Agreements
In paragraph (a), the word ``support'' is replaced with the phrase
``develop and maintain.'' This change clarifies that the Core Program
funding can be made available for continuing program activities and
operations.
Section 35.6225 Activities Eligible for Funding Under Core Program
Cooperative Agreements
In paragraph (a) and paragraph (a)(5), the word ``support'' is
replaced with the phrase ``develop and maintain''. This change
clarifies that the Core Program funding can be made available for
continuing program activities and operations.
Section 35.6230 Application Requirements
The text in paragraph (d) is replaced with a cross-reference to 40
CFR 31.10.
Section 35.6235 Cost Sharing
Indian Tribes are not required to provide cost share for Core
Program activities. This change supports EPA's objectives under EPA
Policy for the Administration of Environmental Programs on Indian
Reservations (located at Web site: https://www.epa.gov/indian/pdfs/indian-policy-leavitt-pr.pdf) to (a) take affirmative steps to
encourage and assist Tribes in assuming regulatory and program
management responsibilities for reservation lands, and (b) take
appropriate steps to remove existing legal and procedural impediments
to working directly with Tribal government programs. Further, the word
``recipient'' is changed to ``State'' since only a State is required to
provide cost share for Core Program activities.
Section 35.6245 Allowable Activities
A sentence is added to clarify that a five-year review is an
eligible support agency activity.
Section 35.6250 Support Agency Cooperative Agreement Requirements
In paragraph (a), the citation to ``part 29'' is corrected to read
``40 CFR part 29''. In the penultimate sentence of paragraph (a), the
phrase ``with the exception of remedial action support agency
activities, which require cost share and must be applied for within a
site-specific budget,'' is deleted. The last sentence in this section
is also deleted. States and Indian Tribes receiving a support agency
Cooperative Agreement will no longer be required to develop an
estimated budget for each remedial action site as this requirement was
determined to be unnecessary and overly burdensome. However, State and
Indian Tribe accounting systems must continue to track expenses by
site, activity and operable unit as required in Sec. 35.6270.
Section 35.6255 Cost Sharing
This section is deleted. EPA has eliminated the 10 percent cost
share requirement for remedial action support agency activities at EPA-
lead sites because the costs of these activities are minimal. EPA will
not agree to waive the cost share requirements under support agency
Cooperative Agreements that were awarded before the effective date of
this rule.
Section 35.6260 Combining Cooperative Agreement Sites and Activities.
The current regulation describes specific types of Cooperative
Agreements. This new section authorizes multiple activities at both
single and multiple sites when the recipient demonstrates certain
qualifications (i.e., administrative, technical, and financial
management capabilities).
EPA will not award or amend a Cooperative Agreement to a political
subdivision to conduct multiple activities at multiple sites. The
revised regulation requires a single Cooperative Agreement for each
remedial action and eligible removal action (i.e., a removal action
that exceeds the statutory monetary ceiling or whenever a consistency
waiver is likely to be sought). This approach (e.g., the combining of
Core, pre-remedial, and support agency activities under a single
Cooperative Agreement) has been used successfully for several years
under EPA's ``Block Funding Administrative Reform.''
Section 35.6270 Standards for Financial Management Systems
In paragraph (a)(5), the two sentences are deleted and replaced
with the following: ``All support agreements will be assigned a single
Superfund activity code designated specifically for support agency
activities. All support agency costs, however, must be documented site
specifically in accordance with the terms and conditions specified in
the Cooperative Agreement.''
Section 35.6280 Payments
Paragraph (a)(2) is revised to cross-reference the identical
requirements in 40 CFR 31.21(i), ``Interest earned on advances.'' The
only new effect of this revision is that recipients will be allowed to
keep up to $100 per year for administrative expenses. See the last
sentence of 40 CFR 31.21(i).
Section 35.6285 Recipient Payment of Response Costs
Changes to this section include:
In paragraph (c)(1), the phrase ``as defined in CERCLA section
101(24), that are consistent with the permanent remedy at the site,''
is added after the phrase ``remedial action'' to clarify the scope of
activities that may be eligible for a State credit.
In paragraph (c)(1)(ii), the text is revised to indicate that after
a site is listed on the NPL, the State may be eligible for credit only
if the State initiated the remedial action after obtaining EPA's
written approval.
In paragraph (c)(2), the phrase ``Expenditures incurred before a
site is listed on the NPL'' is deleted because the credit submission
requirements are the same whether the expenses were incurred before or
after listing.
Paragraph (c)(2)(ii) is deleted because the requirement is
addressed under (c)(1)(ii).
The title of paragraph (c)(4) is changed from ``Credit
verification'' to ``Credit verification procedures.'' To ensure a
timely review of State credits, the regulation is modified to permit a
financial review as an alternative to an audit.
The title of paragraph (d) is changed from ``Over match'' to
``Excess cash cost share contributions/over match''. The revised
paragraph gives the State the option of directing EPA to return the
excess funds or to use the over match at one site to meet the cost
share obligations at another site.
Section 35.6290 Program Income
A new sentence is added that states, ``Recoveries of Federal cost
share amounts are not program income, and whether such recoveries are
received before or after expiration of the Cooperative Agreement, must
be reimbursed promptly to EPA.''
[[Page 24500]]
Section 35.6305 Obtaining Supplies
In the second sentence, the phrase, ``in the above listed
sections'', is replaced with, ``Sec. Sec. 35.6300, 35.6315(b), 35.6325
through 35.6340, and 35.6350''.
Section 35.6400 Acquisition and Transfer of Interest
The following changes are made under paragraph (a)(2):
In the first sentence, the phrase, ``or Indian Tribes to the extent
of its legal authority,'' is deleted. In the second sentence, the
phrase, ``and Indian Tribe,'' and the phrase, ``and 35.6110(b)(2)
respectively,'' are deleted. CERCLA section 104(j) does not require an
Indian Tribe to provide assurances for real property.
In the first sentence, the phrase ``of the NCP'' is appended to the
citation: 40 CFR 300.510(f).
Section 35.6500 General Requirements
Under paragraph (b), the ``$25,000'' limit is changed to ``the
simplified acquisition threshold.''
Section 35.6550 Procurement System Standards
Paragraphs (a)(1) through (a)(3) are replaced with a reference to
40 CFR 31.36(a), and for States, a list of the eight additional subpart
O procurement paragraphs and sections with which a State recipient must
comply. The last sentence of this revised paragraph lists the
procurement requirements for political subdivisions and Indian Tribes.
Paragraphs (a)(4) through (a)(12) are resequenced (a)(2) through
(a)(10).
Section 35.6555 Competition
Paragraph (b)(2) is revised to read: ``Any contract or subcontract
awarded by an Indian Tribe or Indian intertribal consortium shall
comply with the requirements of 40 CFR 31.38, `Indian Self
Determination Act'.'' The latter regulation, added to 40 CFR part 31 on
January 19, 2001 (66 FR 3794), requires Indian Tribes and consortia to
provide, to the extent feasible, employment preferences and training
opportunities to Indians in connection with the administration of
contracts and subcontracts under Federal financial assistance. In
addition, award preferences are to be provided for Indian organizations
and Indian-owned economic enterprises.
Section 35.6560 Master List of Debarred, Suspended, and Voluntarily
Excluded Persons.
This section is removed. The text of the current Sec. 35.6560 is
revised to provide updated references to EPA's codifications of the
Government-wide debarment and suspension rules and drug-free workplace
rules; the revised section is retitled, ``Requirements for both
applicants and recipients'', and renumbered as Sec. 35.6020.
Conforming amendments are made to cross-references appearing in
Sec. Sec. 35.6550(a)(6) and 35.6610(a).
Section 35.6565 Procurement Methods
In paragraph (a), the ``$25,000'' limit is changed to the
``simplified acquisition threshold''.
Section 35.6585 Cost and Price Analysis
In paragraph (a)(1), the ``$25,000'' limit is changed to the
``simplified acquisition threshold''.
Section 35.6590 Bonding and Insurance
Paragraph (b) is deleted because the Agency's comprehensive
guidelines on CERCLA section 119(c) indemnification are set forth in
``Superfund Response Action Contractor Indemnification,'' 58 FR 5972
(January 25, 1993). These guidelines provide that, in general, the
Agency will not offer to indemnify response action contractors.
The current paragraph (c) is resequenced to paragraph (b).
Section 35.6595 Contract Provisions
Paragraph (b)(1) is amended by deleting the reference to the 1975
enactment of the Energy Policy Conservation Act and substituting a
reference to the U.S. Department of Energy's regulations governing
State energy conservation programs.
Paragraph (b)(2), entitled ``Violating facilities'', of Sec.
35.6595 is deleted because it refers to the Agency's former regulations
on Clean Air Act and Clean Water Act disqualifications, which were
codified at 40 CFR part 15. Those statutory disqualifications and the
procedures for reinstatement have been governed, since November 26,
2003 (68 FR 66544, 66620, 66622) by subpart J of 40 CFR part 32,
``Government-wide Debarment and Suspension (Nonprocurement); and
Statutory Disqualification Under the Clean Air Act and Clean Water
Act.'' The 40 CFR part 32 regulations apply to all EPA covered non-
procurement transactions, including those under 40 CFR part 35 subpart
O.
Paragraph (b)(3) is resequenced to (b)(2). Paragraph (b)(4) is
resequenced to paragraph (b)(3) and revised to read, ``The recipient
must comply with the requirements of 40 CFR 31.36(i)(3) through (6).''
The cross-referenced part 31 provisions specify the identical equal
employment opportunity and labor requirements prescribed in paragraph
(b)(3). The only effect of this revision is to eliminate the
requirement that recipients include a copy of the obsolete EPA Form
5720-4 in each construction contract.
Paragraph (c), containing a requirement that recipient contracts
include the model clauses described in 40 CFR 33.1030 (1987), is
removed because 40 CFR part 33, ``Procurement under Assistance
Agreements,'' was removed in 1996 (61 FR 6067).
Section 35.6650 Progress Reports
The section title is changed from ``Quarterly Progress Reports'' to
``Progress Reports.''
Paragraph (a) is revised to read, ``The recipient must submit
progress reports as specified in the Cooperative Agreement. Progress
reports will be required no more frequently than quarterly, and will be
required at least annually. The reports shall be due within 30 days
after the reporting period. The final progress report shall be due 90
days after expiration or termination of the Cooperative Agreement.'' In
paragraph (b), the word ``quarterly'' is deleted.
Section 35.6665 Procurement Report
Paragraph (a) is removed. The Department of Labor reports are no
longer used.
Section 35.6700 Project Records
In paragraph (d)(ii)(2), the ``$25,000'' limit is changed to the
``simplified acquisition threshold.''
Section 35.6705 Records Retention
The title of paragraph (c) is changed from the current
``Substitution of microform'' to ``Substitution of an unalterable
electronic format.'' The first sentence of the revised paragraph (c)
authorizes recipients to substitute original records with copies in an
unalterable electronic format that is acceptable to EPA. The second
sentence requires that such copies be produced in accordance with the
Federal records requirements of 36 CFR parts 1220 through 1234 and with
EPA records management requirements.
Section 35.6780 Closeout
EPA has a continuing interest in the effectiveness of completed
remedies. Therefore, paragraph (c) is added, which states, ``After
closeout, EPA may monitor the recipient's compliance with the assurance
to provide all future operation and maintenance as required under
CERCLA section 104(c) and addressed in 40 CFR 300.510(c)(1) of the
NCP.''
[[Page 24501]]
Section 35.6800 Superfund State Contract
The title of this section is changed from ``General'' to
``Superfund State Contract.'' The introductory paragraph is rewritten
to clarify that the primary purpose of the Superfund State Contract
(SSC) is to ensure State and Tribal involvement and to obtain State
assurances before EPA can fund remedial actions pursuant to section 104
of CERCLA. The SSC may also be utilized to document other response
actions and third-party involvement.
Section 35.6805 Content of an SSC
Several changes are made to this section.
In paragraph (i)(1), the second sentence, ``The State's
responsibility for operation and maintenance generally begins when EPA
determines that the remedy is operational and functional or one year
after construction completion, whichever is sooner (See, 40 CFR
300.435(f)),'' is added to clarify when the State's responsibility for
operation and maintenance begins.
In paragraph (i)(4), the sentence, ``An Indian Tribe must provide
assurances pursuant to Sec. 35.6100(b)(2),'' is deleted. Indian Tribes
are not required to provide real property assurances under CERLCA
section 104(j).
In paragraph (j)(3), the phrase, ``Final payment must be made by
completion of all activities in the site-specific Statement of Work,''
is replaced with the phrase, ``Upon completion of activities in the
site-specific Statement of Work, EPA shall invoice the State for its
final payment.''
The title of paragraph (q) is changed from ``Joint inspection of
the remedy'' to, ``Final inspection of remedy.'' The sentences under
this paragraph are deleted and replaced with the sentence, ``The SSC
must include a statement that following completion of the remedial
action, the State and EPA shall jointly inspect the project to
determine that the remedy is functioning properly and is performing as
designed.''
In paragraph (v), the phrase, ``out-of-Indian-Tribal
jurisdiction,'' is replaced with the phrase, ``out-of-an-Indian-Tribal-
area-of-Indian-country.''
Section 35.6815 Administrative Requirements
Under paragraph (a)(1), the sentence, ``The State or political
subdivision must make payments during the course of the site-specific
project and must complete payments by completion of activities in the
site-specific Statement of Work,'' is deleted. The requirement is under
Sec. 35.6805(j)(3). The sentence, ``See Sec. 35.6255 of this subpart
for requirements concerning cost sharing under a support agency
Cooperative Agreement,'' is deleted. Section 35.6255 is deleted in this
revision.
Under paragraph (c)(2), the word ``quarterly'' modifying ``progress
report'' is deleted.
Section 35.6820 Conclusion of the SSC
Paragraphs (a) through (c) are resequenced (a)(1) through (a)(3).
In the revised paragraph (a)(3), the sentence ``undertake
responsibility for O&M, and, if applicable, accept transfer in real
property (See Sec. 35.6805(i)(4))'' is deleted and replaced with
paragraph (a)(4), containing the language, ``Assume responsibility for
all future operation and maintenance as required by CERCLA section
104(c) and addressed in 40 CFR 300.510 (c)(1) of the NCP, and if
applicable, accept transfer of any Federal interest in real property
(See Sec. 35.6805(i)(4)).''
A new paragraph (b) is added to this section that states, ``After
the administrative conclusion of the Superfund State Contract, EPA may
monitor the signatory's compliance with assurances to provide all
future operation and maintenance as required by CERCLA section 104(c)
and addressed in 40 CFR 300.510 (c)(1) of the NCP.''
These changes are made to help ensure long-term requirements for
operation and maintenance and certain institutional controls remain in
effect even after the Superfund State Contract expires.
VI. Statutory and Executive Order Reviews
A. Executive Order 12866: Regulatory Planning and Reviews
Under Executive Order (EO) 12866 (58 FR 51735, October 4, 1993),
this action is a ``significant regulatory action.'' Accordingly, EPA
submitted this action to the Office of Management and Budget (OMB) for
review. Any changes made in response to OMB recommendations have been
documented in the docket for this action.
B. Paperwork Reduction Act
The Office of Management and Budget (OMB) has approved the
information collection requirements contained in this rule under the
provisions of the Paperwork Reduction Act, 44 U.S.C. 3501 et seq. and
has assigned OMB control number 2050-0179.
This ICR authorizes the collection of information under 40 CFR part
35, subpart O, which establishes the administrative requirements for
Cooperative Agreements funded under CERCLA for State, political
subdivisions, and federally recognized Indian Tribal government
response actions. This regulation also codifies the administrative
requirements for Superfund State Contracts for non-State-lead remedial
responses. This regulation includes only those provisions mandated by
CERCLA, required by OMB Circulars, or added by EPA to ensure sound and
effective financial assistance management. The information is collected
from applicants and/or recipients of EPA assistance and is used to make
awards, pay recipients, and collect information on how Federal funds
are being spent. EPA requires this information to meet its Federal
stewardship responsibilities. Recipient responses are required to
obtain a benefit (Federal funds) under 40 CFR part 31, Uniform
Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments and under 40 CFR part 35, State and Local
Assistance. This rule does not contain any collection of information
requirements beyond those already approved. It is estimated there will
be approximately 654 respondents, with an average hourly burden per
response of 7.75 hours per response. This provides an estimated overall
annual burden to State, local or Tribal governments of 5073 hours.
There are no estimated capital or operations and maintenance costs
associated with this grant rule. Burden means the total time, effort,
or financial resources expended by persons to generate, maintain,
retain, disclose or provide information to or for a Federal agency.
This includes the time needed to review instructions; develop, acquire,
install, and utilize technology and systems for the purposes of
collecting, validating, and verifying information, processing and
maintaining information, and disclosing and providing information;
adjust the existing ways to comply with any previously applicable
instructions and requirements; train personnel to be able to respond to
a collection of information; search data sources; complete and review
the collection of information; and transmit or otherwise disclose the
information.
An agency may not conduct or sponsor, and a person is not required
to respond to a collection of information unless it displays a
currently valid OMB control number. The OMB control numbers for EPA's
regulations in 40 CFR are listed in 40 CFR part 9. In addition, EPA is
amending the table in 40 CFR part 9 of currently approved
[[Page 24502]]
OMB control numbers for various regulations to list the regulatory
citations for the information requirements contained in this final
rule.
C. Regulatory Flexibility Act
Today's final rule is not subject to the Regulatory Flexibility Act
(RFA), which generally requires an agency to prepare a regulatory
flexibility analysis for any rule that will have a significant economic
impact on a substantial number of small entities. The RFA applies only
to rules subject to notice and comment rulemaking requirements under
the Administrative Procedure Act (APA) or any other statute. This rule
is not subject to notice and comment requirements under the APA or any
other statute because this rule pertains to grants which the APA
expressly exempts from notice and comment rulemaking requirements under
5 U.S.C. 553(a)(2). Moreover, CERCLA also does not require EPA to issue
a notice of proposed rulemaking prior to issuing this rule. The Agency
has determined that this rule does not adversely impact small entities.
D. Unfunded Mandates Reform Act
Title II of the Unfunded Mandates Reform Act of 1995 (UMRA), Public
Law 104-4, establishes requirements for Federal Agencies to assess the
effects of their regulatory actions on State, local, and Tribal
governments and the private sector. Under section 202 of the UMRA,
Federal agencies generally must prepare a written analysis, including a
cost-benefit analysis, for proposed and final rules with ``Federal
mandates'' that may result in expenditures to State, local and Tribal
governments, in the aggregate, or to the private sector, of $100
million or more in any one year. Moreover, section 205 allows Federal
agencies to adopt an alternative other than the least costly, most
cost-effective or least burdensome alternative if the Administrator
publishes with the final rule an explanation why that alternative was
not adopted. Before promulgating a rule for which a written statement
is needed, section 205 of the UMRA requires Federal agencies to
identify and consider a reasonable number of regulatory alternatives
and adopt the least costly, most cost-effective, or least burdensome
alternative that achieves the objectives of the rule. The provisions of
section 205 do not apply when they are inconsistent with applicable
law. Before a Federal agency establishes any regulatory requirements
that may significantly or uniquely affect small governments, including
Tribal governments, it must have developed, under section 203 of the
UMRA, a small government agency plan. The plan must provide for
notifying potentially affected small governments, enabling officials to
have meaningful and timely input in the development of regulatory
proposals, and informing, educating and advising small governments on
compliance with the regulatory requirements.
This final rule does not include Federal mandates that may result
in expenditures of $100 million or more to State, local, or Tribal
governments in the aggregate, because the UMRA generally excludes from
the definition of ``Federal intergovernmental mandate'' duties that
arise from participation in a voluntary Federal program. States are not
legally required to have or maintain a CERCLA authorized program.
Therefore, today's final rule is not subject to the requirements of
sections 202 or 205 of UMRA. EPA has determined that this rule contains
no regulatory requirements that might significantly or uniquely affect
small governments, because participation by small governments in this
program is voluntary and is funded by EPA.
E. Executive Order 13132: Federalism
Executive Order 13132, entitled ``Federalism'' (64 FR 43255, August
10, 1999), requires Federal agencies to develop an accountable process
to ensure ``meaningful and timely input by State and local officials in
the development of regulatory policies that have federalism
implications.'' The Executive Order defines ``policies that have
federalism implications'' to include regulations that have
``substantial direct effects on the States, on the relationship between
the national government and the States, or on the distribution of power
and responsibilities among the various levels of government.'' This
final rule does not have federalism implications. It does not have
substantial direct effects on the States, on the relationship between
the national government and the States, or on the distribution of power
and responsibilities among the various levels of government, as
specified in Executive Order 13132.
This final rule mainly makes minor changes to the regulation, under
which the program has been operating since June, 1990. Apart from the
minor changes, this rule adds new provisions that increase State
flexibility, so it does not have federalism implications as that phrase
is defined for purposes of Executive Order 13132. Further, because this
is a rule that primarily conditions the use of Federal assistance, it
does not impose substantial direct compliance costs on States.
EPA did consult with representatives of State governments in
developing this rule. Specifically, State representatives have been
participating members of the workgroup revising this rule throughout
the entire process, and were given the opportunity to review and
comment on drafts of this rule. Representatives from two States (Kansas
and Illinois) were selected to participate in the work group meetings,
and these States discussed rule options and draft rule language with
EPA throughout the development of the rule. Also, the draft rule was
provided to the Association of State and Territorial Solid Waste
Management Officials.
F. Executive Order 13175: Consultation and Coordination With Indian
Tribal Governments
Executive Order 13175, entitled ``Consultation and Coordination
with Indian Tribal Governments'' (65 FR 67249, November 9, 2000),
requires EPA to develop an accountable process to ensure ``meaningful
and timely input by Tribal officials in the development of regulatory
policies that have Tribal implications.'' Although this rule will have
Tribal implications, it will not impose substantial direct compliance
costs on Tribal governments, preempt Tribal law, or establish Federal
standards. The Agency consulted with Tribes under its EPA Indian
Policy, and in light of CERCLA sections 121 and 126 providing that
Indian Tribes should have ``substantial and meaningful involvement'' in
Superfund.
EPA has consulted with Tribal officials early in the process of
developing this regulation to permit them to have meaningful and timely
input into its development. During the early deliberations on the
revisions to this rule, a Tribal representative was actively involved
in the regulatory workgroup, and helped identify issues of likely
concern to Tribal governments. EPA, in turn, discussed those issues
with Tribal representatives participating in a concurrent initiative to
enhance the State and Tribal roles in Superfund. And the rule was
informed to a large extent by the experiences of Tribes and EPA during
16 years of experience working under the old regulation. Ultimately,
the EPA regulatory workgroup used the knowledge gained from
consultation and experience to identify and incorporate beneficial
changes for Tribes into the regulation. The principal changes
(discussed further in section IV), were (a) to waive the cost share
requirement for Tribes receiving Core Program and support
[[Page 24503]]
agency Cooperative Agreement, (b) to eliminate requirements to show
jurisdiction for all Core agreements and most support agency
agreements, and (c) to include intertribal consortia as eligible
entities to receive Cooperative Agreements. After drafting this
regulation, EPA solicited input from all the federally recognized
Indian Tribes and the National Tribal Environmental Council by mailing
a summary explaining the Tribal portions of the revised subpart O
regulation. Most recently, the Agency also discussed the proposed
changes and solicited direct feedback from Indian Tribes at the 11th
Annual Conference, ``Community Environmental Stewardship for the
Future,'' sponsored by the Inter-Tribal Environmental Council (ITEC).
As required by section 7(a), EPA's Tribal Consultation Official has
certified that the requirements of the Executive Order have been met in
a meaningful and timely manner. A copy of the certification is included
in the docket for this rule.
G. Executive Order 13045: Protection of Children From Environmental
Health and Safety Risks
Executive Order 13045, ``Protection of Children from Environmental
Health Risks and Safety Risks'' (62 FR 19885, April 23, 1997), applies
to any rule that: (1) Is determined to be ``economically significant''
as defined under Executive Order 12866, and (2) concerns an
environmental health or safety risk that EPA has reason to believe may
have a disproportionate effect on children. If the regulatory action
meets both criteria, the Agency must evaluate the environmental health
or safety effects of the planned rule on children, and explain why the
planned regulation is preferable to other potentially effective and
reasonably feasible alternatives considered by the Agency. This final
rule is not subject to Executive Order 13045 because it is not
``economically significant'' as defined under Executive Order 12866.
Further, it does not concern an environmental health or safety risk
that EPA has reason to believe may have a disproportionate effect on
children.
H. Executive Order 13211 (Energy Effects)
This rule is not a ``significant energy action'' as defined in
Executive Order 13211, ``Actions Concerning Regulations That
Significantly Affect Energy Supply, Distribution, or Use'' (66 FR 28355
(May 22, 2001)) because it is not likely to have a significant adverse
effect on the supply, distribution, or use of energy. Further, we have
concluded that this rule is not likely to have any adverse energy
effects.
I. National Technology Transfer and Advancement Act
Section 12(d) of the National Technology Transfer and Advancement
Act of 1995 (``NTTAA''), Public Law 104-113, section 12(d) (15 U.S.C.
272 note) directs EPA to use voluntary consensus standards in its
regulatory activities unless to do so would be inconsistent with
applicable law or otherwise impractical. Voluntary consensus standards
are technical standards (e.g., materials specifications, test methods,
sampling procedures, and business practices) that are developed or
adopted by voluntary consensus standards bodies. The NTTAA directs EPA
to provide Congress, through OMB, explanations when the Agency decides
not to use available and applicable voluntary consensus standards. This
action does not involve technical standards. Therefore, EPA did not
consider the use of any voluntary consensus standards.
J. Executive Order 12898: Federal Actions to Address Environmental
Justice in Minority Populations and Low-Income Populations
Under Executive Order 12898, ``Federal Actions to Address
Environmental Justice in Minority Populations and Low-Income
Populations,'' as well as through EPA's National Environmental Justice
Advisory Council, EPA has undertaken to incorporate environmental
justice into its policies and programs. EPA is committed to addressing
environmental justice concerns, and is assuming a leadership role in
environmental justice initiatives to enhance environmental quality for
all residents of the United States. The Agency's goals are to ensure
that no segment of the population, regardless of race, color, national
origin, or income, bears disproportionately high and adverse human
health and environmental effects as a result of EPA's policies,
programs, and activities, and all people live in clean and sustainable
communities. No action from this rule will have a disproportionately
high and adverse human health and environmental effect on any segment
of the population. In addition, this rule does not impose substantial
direct compliance costs on those communities. Accordingly, the rule
does not raise issues regarding Executive Order 12898.
K. Congressional Review Act
The Congressional Review Act, 5 U.S.C. 801 et seq., as added by the
Small Business Regulatory Enforcement Fairness Act of 1996, generally
provides that before a rule may take effect, the agency promulgating
the rule must submit a rule report, which includes a copy of the rule,
to each House of the Congress and to the Comptroller General of the
United States. EPA will submit a report containing this rule and other
required information to the U.S. Senate, the U.S. House of
Representatives, and the Comptroller General of the United States prior
to publication of the rule in the Federal Register. A major rule cannot
take effect until 60 days after it is published in the Federal
Register. This action is not a ``major rule'' as defined by 5 U.S.C.
804(2). The subpart O regulation is effective July 2, 2007.
List of Subjects
40 CFR Part 9
Environmental protection, Reporting and recordkeeping requirements.
40 CFR Part 35
Administrative practices and procedures, Environmental protection,
Grant programs-environmental protection, Reporting and recordkeeping.
Dated: April 19, 2007.
Stephen L. Johnson,
Administrator.
0
For the reasons set out in the preamble, 40 CFR parts 9 and 35 are
amended as follows:
PART 9--[AMENDED]
0
1. The authority citation for part 9 continues to read as follows:
Authority: 7 U.S.C. 135 et seq., 136-136y; 15 U.S.C. 2001, 2003,
2005, 2006, 2601-2671; 21 U.S.C. 331j, 346a, 348; 31 U.S.C. 9701; 33
U.S.C. 1251 et seq., 1311, 1313d, 1314, 1318, 1321, 1326, 1330,
1342, 1344, 1345 (d) and (e), 1361; E.O. 11735, 38 FR 21243, 3 CFR,
1971-1975 Comp. p. 973; 42 U.S.C. 241, 242b, 243, 246, 300f, 300g,
300g-1, 300g-2, 300g-3, 300g-4, 300g-5, 300g-6, 300j-1, 300j-2,
300j-3, 300j-4, 300j-9, 1857 et seq., 6901-6992k, 7401-7671q, 7542,
9601-9657, 11023, 11048.
0
2. In Sec. 9.1, the table is amended under the heading, ``State and
Local Assistance,'' as follows:
0
a. By revising entries for ``35.6055(a)(2)'', ``35.6055(b)(1)'',
``35.6055(b)(2)(i)-(ii)'', ``35.6105(a)(2)(i)-(v), (vii)'',
``35.6120'', ``35.6145'', ``35.6155(a), (c)'', ``35.6230(a), (c)'',
``35.6300(a)(3)'', ``35.6315(c)'', ``35.6320'', ``35.6340(a)'',
``35.6350'', ``35.6500'', ``35.6550(b)(1)(iii)'', ``35.6550(b)(2)(i)'',
``35.6585'', ``35.6595(a), (b)'', ``35.6600(a)'', ``35.6650'',
``35.6655'', ``35.6660'', ``35.6665(a), (b)'', ``35.6700'',
[[Page 24504]]
``35.6705'', ``35.6710'', ``35.6805'', and ``35.6815(a), (c), (d)''.
0
b. By removing entries for ``35.6110(b)(2)'' and ``35.6550(a)(1)(ii)''.
Sec. 9.1 OMB approvals under the Paperwork Reduction Act.
* * * * *
------------------------------------------------------------------------
OMB
40 CFR citation control No.
------------------------------------------------------------------------
* * * * *
State and Local Assistance
35.6055(a)(2).............................................. 2050-0179
35.6055(b)(1).............................................. 2050-0179
35.6055(b)(2)(i)-(ii)...................................... 2050-0179
35.6105(a)(2)(i)-(v), (vii)................................ 2050-0179
35.6120.................................................... 2050-0179
35.6145.................................................... 2050-0179
35.6155(a), (c)............................................ 2050-0179
35.6230(a), (c)............................................ 2050-0179
35.6300(a)(3).............................................. 2050-0179
35.6315(c)................................................. 2050-0179
35.6320.................................................... 2050-0179
35.6340(a)................................................. 2050-0179
35.6350.................................................... 2050-0179
35.6500.................................................... 2050-0179
35.6550(b)(1)(iii)......................................... 2050-0179
35.6550(b)(2)(i)........................................... 2050-0179
35.6585.................................................... 2050-0179
35.6595(a), (b)............................................ 2050-0179
35.6600(a)................................................. 2050-0179
35.6650.................................................... 2050-0179
35.6655.................................................... 2050-0179
35.6660.................................................... 2050-0179
35.6665(a), (b)............................................ 2050-0179
35.6700.................................................... 2050-0179
35.6705.................................................... 2050-0179
35.6710.................................................... 2050-0179
35.6805.................................................... 2050-0179
35.6815(a), (c), (d)....................................... 2050-0179
* * * * *
------------------------------------------------------------------------
* * * * *
PART 35--[AMENDED]
0
3. Subpart O is revised to read as follows:
Subpart O--Cooperative Agreements and Superfund State Contracts for
Superfund Response Actions
General
Sec.
35.6000 Authority.
35.6005 Purpose and scope.
35.6010 Indian Tribe and intertribal consortium eligibility.
35.6015 Definitions.
35.6020 Requirements for both applicants and recipients.
35.6025 Deviation from this subpart.
Pre-Remedial Response Cooperative Agreements
35.6050 Eligibility for pre-remedial Cooperative Agreements.
35.6055 State-lead pre-remedial Cooperative Agreements.
35.6060 Political subdivision-lead pre-remedial Cooperative
Agreements.
35.6070 Indian Tribe-lead pre-remedial Cooperative Agreements.
Remedial Response Cooperative Agreements
35.6100 Eligibility for remedial Cooperative Agreements.
35.6105 State-lead remedial Cooperative Agreements.
35.6110 Indian Tribe-lead remedial Cooperative Agreements.
35.6115 Political subdivision-lead remedial Cooperative Agreements.
35.6120 Notification of the out-of-State or out-of-an-Indian-Tribal-
area-of-Indian-country transfer of CERCLA waste.
Enforcement Cooperative Agreements
35.6145 Eligibility for enforcement Cooperative Agreements.
35.6150 Activities eligible for funding under enforcement
Cooperative Agreements.
35.6155 State, political subdivisions or Indian Tribe-lead
enforcement Cooperative Agreements.
Removal Response Cooperative Agreements
35.6200 Eligibility for removal Cooperative Agreements.
35.6205 Removal Cooperative Agreements.
Core Program Cooperative Agreements
35.6215 Eligibility for Core Program Cooperative Agreements.
35.6220 General.
35.6225 Activities eligible for funding under Core Program
Cooperative Agreements.
35.6230 Application requirements.
35.6235 Cost sharing.
Support Agency Cooperative Agreements
35.6240 Eligibility for support agency Cooperative Agreements.
35.6245 Allowable activities.
35.6250 Support agency Cooperative Agreement requirements.
Combining Cooperative Agreements
35.6260 Combining Cooperative Agreement sites and activities.
Financial Administration Requirements Under a Cooperative Agreement
35.6270 Standards for financial management systems.
35.6275 Period of availability of funds.
35.6280 Payments.
35.6285 Recipient payment of response costs.
35.6290 Program income.
Personal Property Requirements Under a Cooperative Agreement
35.6300 General personal property acquisition and use requirements.
35.6305 Obtaining supplies.
35.6310 Obtaining equipment.
35.6315 Alternative methods for obtaining property.
35.6320 Usage rate.
35.6325 Title and EPA interest in CERCLA-funded property.
35.6330 Title to federally owned property.
35.6335 Property management standards.
35.6340 Disposal of CERCLA-funded property.
35.6345 Equipment disposal options.
35.6350 Disposal of federally owned property.
Real Property Requirements Under a Cooperative Agreement
35.6400 Acquisition and transfer of interest.
35.6405 Use.
Copyright Requirements Under a Cooperative Agreement
35.6450 General requirements.
Use of Recipient Employees (``Force Account'') Under a Cooperative
Agreement
35.6500 General requirements.
Procurement Requirements Under a Cooperative Agreement
35.6550 Procurement system standards.
35.6555 Competition.
35.6565 Procurement methods.
35.6570 Use of the same engineer during subsequent phases of
response.
35.6575 Restrictions on types of contracts.
35.6580 Contracting with minority and women's business enterprises
(MBE/WBE), small businesses, and labor surplus area firms.
35.6585 Cost and price analysis.
35.6590 Bonding and insurance.
35.6595 Contract provisions.
35.6600 Contractor claims.
35.6605 Privity of contract.
35.6610 Contracts awarded by a contractor.
Reports Required Under a Cooperative Agreement
35.6650 Progress reports.
35.6655 Notification of significant developments.
35.6660 Property inventory reports.
35.6665 Procurement report.
35.6670 Financial reports.
Records Requirements Under a Cooperative Agreement
35.6700 Project records.
35.6705 Records retention.
35.6710 Records access.
Other Administrative Requirements for Cooperative Agreements
35.6750 Modifications.
35.6755 Monitoring program performance.
35.6760 Enforcement and termination for convenience.
35.6765 Non-Federal audit.
35.6770 Disputes.
35.6775 Exclusion of third-party benefits.
35.6780 Closeout.
35.6785 Collection of amounts due.
35.6790 High risk recipients.
Requirements for Administering a Superfund State Contract (SSC)
35.6800 Superfund State Contract.
35.6805 Contents of an SSC.
35.6815 Administrative requirements.
35.6820 Conclusion of the SSC.
Authority: 42 U.S.C. 9601 et seq.
[[Page 24505]]
Subpart O--Cooperative Agreements and Superfund State Contracts for
Superfund Response Actions
General
Sec. 35.6000 Authority.
This subpart is issued under section 104(a) through (j) of the
Comprehensive Environmental Response, Compensation, and Liability Act
of 1980, as amended (CERCLA)(42 U.S.C. 9601 et seq.).
Sec. 35.6005 Purpose and scope.
(a) This subpart codifies recipient requirements for administering
Cooperative Agreements awarded pursuant to section 104(d)(1) of CERCLA.
This subpart also codifies requir