Privacy Act of 1974, as Amended, 19580-19585 [E7-7364]
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Federal Register / Vol. 72, No. 74 / Wednesday, April 18, 2007 / Notices
received no comments. PHMSA is now
forwarding the information collection
request to the OMB and providing an
additional 30 days for comments.
Submit comments on or before
May 18, 2007.
DATES:
Send comments directly to
the Office of Management and Budget,
Office of Information and Regulatory
Affairs, Attn: Desk Office for the
Department of Transportation, 725 17th
Street, NW., Washington, DC 20503.
ADDRESSES:
FOR FURTHER INFORMATION CONTACT:
Roger Little at (202) 366–4569, or by email at roger.little@dot.gov.
PHMSA
requires each hazardous liquid operator
to submit an annual report (49 CFR
195.49). Using PHMSA form F7000.1,
each operator must provide details
about the size and characteristic of their
pipeline systems. This information
helps PHMSA identify and evaluate
potential pipeline safety problems to
minimize hazardous liquid pipeline
failures. Copies of the report form are
available in the docket.
PHMSA invites comments on whether
the proposed information collection is
necessary for the proper performance of
the functions of the Department. The
term ‘‘information collection’’ includes
all work related to the preparing and
disseminating of information in
accordance with the recordkeeping
requirements. The comments should
address (1) Whether the information
will have practical utility; (2) the
accuracy of the Department’s estimate
about the information collection burden;
(3) ways to enhance the quality, utility,
and clarity of the information collection;
and (4) ways to minimize the burden of
the information collection on
respondents, including the use of
automated collection techniques or
other forms of information technology.
Type of Information Collection
Request: Renewal of Existing Collection.
Title of Information Collection:
Hazardous Liquid Pipeline Operator
Annual Reports.
Respondents: 218 hazardous liquid
pipeline operators completing 417
annual reports.
Estimated Total Annual Burden on
Respondents: 5,004 hours.
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SUPPLEMENTARY INFORMATION:
Issued in Washington, DC on April 11,
2007.
Florence L. Hamn,
Director, Office of Regulations, Office of
Pipeline Safety.
[FR Doc. 07–1930 Filed 4–17–07; 8:45 am]
BILLING CODE 4910–60–P
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DEPARTMENT OF THE TREASURY
Office of Thrift Supervision
Privacy Act of 1974, as Amended
Office of Thrift Supervision,
Treasury.
ACTION: Notice of proposed alterations to
six Privacy Act systems of records.
AGENCY:
SUMMARY: In accordance with the
requirements of the Privacy Act of 1974,
as amended, the Department of the
Treasury, Office of Thrift Supervision
(OTS), gives notice of proposed
alternations to six Privacy Act systems
of records, as follows: OTS .002—
Correspondence/Correspondence
Tracking; OTS .003—Consumer
Complaints; OTS .006—Employee
Locator File; OTS .008—Employee
Training Database; OTS .011—
Positions/Budget; OTS .012—Payroll/
Personnel Systems & Payroll Records.
DATES: Comments must be received no
later than May 18, 2007. The proposed
altered systems will become effective
May 29, 2007, unless the OTS receives
comments which cause reconsideration
of this action.
ADDRESSES: Comments should be sent to
the Office of Chief Counsel, Office of
Thrift Supervision, 1700 G Street, NW.,
Washington, DC 20552. To arrange to
see the comments, see FOR FURTHER
INFORMATION CONTACT below.
FOR FURTHER INFORMATION CONTACT: Dirk
S. Roberts, Special Counsel, at (202)
906–7631 or by electronic mail,
dirk.roberts@ots.treas.gov.
The OTS
currently maintains nine Privacy Act
systems of records. Notices describing
these systems of records were most
recently published at 70 FR 41085, July
15, 2005. The OTS proposes to add two
routine uses to each of the six systems
identified above authorizing disclosures
in connection with litigation, as follows.
Information may be disclosed in civil,
criminal, administrative or arbitration
proceedings before a court, magistrate,
administrative or arbitration tribunal in
the course of pre-trial discovery,
motions, trial, appellate review, or in
settlement negotiations, when OTS, the
Director of OTS, an OTS employee, the
Department of Treasury, the Secretary of
Treasury, or the United States is a party
or has an interest in or is likely to be
affected by such proceeding and an OTS
attorney determines that the information
is arguably relevant to that proceeding.
To assure that the agency and its
employees receive appropriate
representation in legal proceedings,
relevant information may be disclosed
SUPPLEMENTARY INFORMATION:
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to the Department of Justice, private
counsel, or an insurance carrier for the
purpose of defending an action or
seeking legal advice.
In addition, OTS proposes to add two
additional routine uses to one system
identified above, OTS .012 Payroll/
Personnel Systems & Payroll Records,
authorizing disclosure relating to
garnishment orders, as follows:
Information may be disclosed to respond to
government authorities in connection with
garnishment proceedings. Information may
be disclosed to private creditors for the
purpose of garnishment of wages of an
employee if the debt has been reduced to a
judgment.
The report of the altered systems of
records, as required by 5 U.S.C. 552a(r) of the
Privacy Act, has been submitted to the
Committee on Government Reform of the
House of Representatives, the Committee on
Homeland Security and Governmental
Affairs of the Senate, and the Office of
Management and Budget, pursuant to
Appendix I to OMB Circular A–130, ‘‘Federal
Agency Responsibilities for Maintaining
Records About Individuals,’’ dated November
30, 2000.
The six proposed altered systems of
records, described above, are published in
their entirety below.
Dated: April 11, 2007.
Wesley T. Foster,
Acting Assistant Secretary for Management.
TREASURY/OTS .002
SYSTEM NAME:
Correspondence/Correspondence
Tracking.
SYSTEM LOCATION:
Office of Thrift Supervision, 1700 G
Street, NW., Washington, DC 20552.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
White House and Executive Office of
the President officials, Members of
Congress, Treasury Department officials,
the general public, and businesses.
CATEGORIES OF RECORDS IN THE SYSTEM:
Incoming correspondence addressed
to the Director of OTS, letters from
members of Congress transmitting
letters from constituents or making
inquiries; OTS responses; OTS
memoranda and notes used to prepare
responses; and information concerning
internal office assignments, processing
and response to the correspondence.
PURPOSE(S):
To maintain written records of
correspondence addressed to the
Director of OTS and Congressional
correspondence; to track the progress of
the response; to document the
completion of the response to the
incoming correspondence.
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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSE OF SUCH USES:
(1) Disclosures may be made to a
Congressional office from the records of
an individual in response to an inquiry
made at the request of the individual to
whom the record pertains;
(2) Information may be disclosed to
the appropriate governmental agency
charged with the responsibility of
administering law or investigating or
prosecuting violations of law or charged
with enforcing or implementing a
statute, rule, regulation, order or license;
(3) Information may be disclosed in
civil, criminal, administrative or
arbitration proceedings before a court,
magistrate, administrative or arbitration
tribunal, in the course of pre-trial
discovery, motions, trial, appellate
review, or in settlement negotiations,
when OTS, the Director of OTS, an OTS
employee, the Department of Treasury,
the Secretary of Treasury, or the United
States is a party or has an interest in or
is likely to be affected by such
proceeding and an OTS attorney
determines that the information is
arguably relevant to that proceeding;
(4) To assure that the agency and its
employees receive appropriate
representation in legal proceedings,
relevant information may be disclosed
to the Department of Justice, private
counsel, or an insurance carrier for the
purpose of defending an action or
seeking legal advice.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, DISPOSING
OF RECORDS IN THE SYSTEM:
Paper records are retained for two (2)
years after the Director’s or member of
Congress’ term, then transferred directly
to the National Archives.
SYSTEM MANAGER(S) AND ADDRESS:
Managing Director, Congressional
Affairs, Office of Thrift Supervision,
1700 G Street, NW., Washington, DC
20552.
NOTIFICATION PROCEDURE:
Individuals wishing to be notified if
they are named in this system or gain
access to records maintained in the
system must submit a request
containing the following elements: (1)
Identify the record system; (2) identify
the category and type of records sought;
and (3) provide at least two items of
secondary identification (date of birth,
employee identification number, dates
of employment or similar information).
Address inquiries to FOIA Office, Office
of Thrift Supervision, 1700 G Street,
NW., Washington, DC 20552.
RECORDS ACCESS PROCEDURES:
See ‘‘Notification Procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification Procedure’’ above.
RECORD SOURCE CATEGORIES:
Congressional letters and responses
from a Member of Congress and/or a
constituent.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
TREASURY/OTS .003
SYSTEM NAME:
STORAGE:
Records are maintained on electronic
media and in paper files.
RETRIEVABILITY:
Records are maintained by name of
individual; assignment control number.
SAFEGUARDS:
Access to paper records is limited to
authorized personnel with a direct need
to know. Some paper records are
maintained in locked file cabinets in a
secured office with access limited to
those personnel whose official duties
require access. Access to computerized
records is limited, through the use of a
password, to those whose official duties
require access.
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RETENTION AND DISPOSAL:
Computerized records relating to noncongressional correspondence are
retained for two (2) years after the
Director’s term. Computerized records
relating to congressional
correspondence are kept permanently.
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Consumer Complaint System.
SYSTEM LOCATION:
(1) Office of Thrift Supervision, 1700
G Street, NW., Washington, DC 20552.
(2) Northeast Region: Harborside
Financial Center Plaza Five, Suite 1600,
Jersey City, NJ 07311.
(3) Southeast Region: 1475 Peachtree
Street, NE., Atlanta, GA 30309.
(4) Midwest Region: 225 E. John
Carpenter Freeway, Suite 500, Irving,
TX 75062.
(5) West Region: Pacific Plaza, 2001
Junipero Serra Boulevard, Suite 650,
Daly City, CA 94014.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Persons who submit inquiries or
complaints concerning federally insured
depository institutions, service
corporations, and subsidiaries.
CATEGORIES OF RECORDS IN THE SYSTEM:
Consumer’s name, savings
association’s docket number, case
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number as designated by a Consumer
Complaint Case number. Within these
categories of records, the following
information may be obtained:
consumer’s address, source of inquiry or
complaint, nature of the inquiry or
complaint, nature of the inquiry or
complaint designated by instrument and
complaint code, information on the
investigation and resolution of inquiries
and complaints.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
15 U.S.C. 57a(f), 5 U.S.C. 301.
PURPOSE(S):
OTS uses this system to track
individual complaints and to provide
additional information about each
institution’s compliance with regulatory
requirements.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSE OF SUCH USES:
(1) Information may be disclosed to
officials of regulated savings
associations in connection with
investigation and resolution of
complaints and inquiries:
(2) Relevant information may be made
available to appropriate law
enforcement agencies or authorities in
connection with investigation and/or
prosecution of alleged civil, criminal
and administrative violations;
(3) Disclosures may be made to a
Congressional office in response to an
inquiry made at the request of the
individual to whom the record pertains;
(4) Disclosures may be made to other
Federal and nonfederal governmental
supervisory or regulatory authorities
when the subject matter is within such
other agency’s jurisdiction;
(5) Information may be disclosed in
civil, criminal, administrative or
arbitration proceedings before a court,
magistrate, administrative or arbitration
tribunal, in the course of pre-trial
discovery, motions, trial, appellate
review, or in settlement negotiations,
when OTS, the Director of OTS, an OTS
employee, the Department of Treasury,
the Secretary of Treasury, or the United
States is a party or has an interest in or
is likely to be affected by such
proceeding and an OTS attorney
determines that the information is
arguably relevant to that proceeding;
(6) To assure that the agency and its
employees receive appropriate
representation in legal proceedings,
relevant information may be disclosed
to the Department of Justice, private
counsel, or an insurance carrier for the
purpose of defending an action or
seeking legal advice.
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POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, DISPOSING
OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in paper files
and on electronic media.
RETRIEVABILITY:
By name of individual; complaint
case number, savings association name,
docket number, region complaint code,
instrument code, source code or by
some combination thereof.
SAFEGUARDS:
Paper records are maintained in
locked file cabinets with access limited
to those personnel whose official duties
require access. Access to computerized
records is limited, through use of the
system passwords, to those whose
official duties require access.
Active paper files are maintained
until the case is closed. Closed files are
retained six (6) years then destroyed.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Consumer Protection and
Specialized Programs, Office of Thrift
Supervision, 1700 G Street, NW.,
Washington, DC 20552.
RECORDS ACCESS PROCEDURES:
See ‘‘Notification Procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification Procedure’’ above.
RECORD SOURCE CATEGORIES:
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Inquirer or complainant (or his or her
representative which may include a
member of Congress or an attorney);
savings association officials and
employees; compliance/safety and
soundness examiner(s); and other
supervisory records.
SYSTEM NAME:
Employee Locator File.
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All present employees of the OTS and
persons whose employment has been
terminated within the last six months.
CATEGORIES OF RECORDS IN THE SYSTEM:
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, DISPOSING
OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on electronic
media.
RETRIEVABILITY:
Records are filed by name of
individual.
SAFEGUARDS:
System access is limited to those
personnel whose official duties require
such access and who have a need to
know information in a record for a
particular job-related purpose.
Access to computerized records is
limited, through use of a password, to
those whose official duties require
access.
Employee’s name, present address,
telephone number, and the name,
address, and telephone number of
another person to notify in case of
emergency.
RETENTION AND DISPOSAL:
SYSTEM MANAGER(S) AND ADDRESS:
PURPOSE(S):
Individuals wishing to be notified if
they are named in this system or gain
access to records maintained in this
system must submit a request
containing the following elements: (1)
Identify the record system; (2) identify
the category and type of records sought;
and (3) provide at least two items of
secondary identification (date of birth,
employee identification number, dates
of employment or similar information).
Address inquiries to FOIA Office, Office
of Thrift Supervision, 1700 G Street,
NW., Washington, DC 20552.
TREASURY/OTS .006
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
5 U.S.C. 301, 44 U.S.C. 3101.
NOTIFICATION PROCEDURE:
None.
(1) Office of Thrift Supervision, 1700
G Street, NW., Washington, DC 20552.
(2) Northeast Region: Harborside
Financial Center Plaza Five, Suite 1600,
Jersey City, NJ 07311.
(3) Southeast Region: 1475 Peachtree
Street, NE., Atlanta, GA 30309.
(4) Midwest Region: 225 E. John
Carpenter Freeway, Suite 500, Irving,
TX 75062.
(5) West Region: Pacific Plaza, 2001
Junipero Serra Boulevard, Suite 650,
Daly City, CA 94014.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
RETENTION AND DISPOSAL:
EXEMPTIONS CLAIMED FOR THE SYSTEM:
SYSTEM LOCATION:
This system provides current
information on employee’s address and
emergency contact person.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSE OF SUCH USES:
(1) Disclosure of information may be
made to a congressional office in
response to an inquiry made at the
request of the individual to whom the
record pertains;
(2) Medical personnel in case of an
emergency;
(3) Information may be disclosed in
civil, criminal, administrative or
arbitration proceedings before a court,
magistrate, administrative or arbitration
tribunal in the course of pre-trial
discovery, motions, trial, appellate
review, or in settlement negotiations,
when OTS, the Director of OTS, an OTS
employee, the Department of Treasury,
the Secretary of Treasury, or the United
States is a party or has an interest in or
is likely to be affected by such
proceeding and an OTS attorney
determines that the information is
arguably relevant to that proceeding;
(4) To assure that the agency and its
employees receive appropriate
representation in legal proceedings,
relevant information may be disclosed
to the Department of Justice, private
counsel, or an insurance carrier for the
purpose of defending an action or
seeking legal advice.
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Records are maintained until
termination of employee’s employment
with OTS. After termination, records are
retained for six months then destroyed.
Director, Human Resources, Office of
Thrift Supervision, 1700 G Street, NW.,
Washington, DC 20552.
NOTIFICATION PROCEDURE:
Individuals wishing to be notified if
they are named in this system or gain
access to records maintained in this
system must submit a request
containing the following elements: (1)
Identify the record system; (2) identify
the category and type of records sought;
and (3) provide at least two items of
secondary identification (date of birth,
employee identification number, dates
of employment or similar information).
Address inquiries to FOIA Office, Office
of Thrift Supervision, 1700 G Street,
NW., Washington, DC 20552.
RECORDS ACCESS PROCEDURES:
See ‘‘Notification Procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification Procedure’’ above.
RECORD SOURCE CATEGORIES:
The individual whose record is being
maintained.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
TREASURY/OTS .008
SYSTEM NAME:
Employee Training Database.
SYSTEM LOCATION:
Office of Thrift Supervision, 1700 G
Street, NW., Washington, DC 20552.
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CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
SYSTEM MANAGER(S) AND ADDRESS:
All employees of the Office of Thrift
Supervision.
Manager, Professional Development,
Office of Thrift Supervision, 1700 G
Street, NW., Washington, DC 20552.
CATEGORIES OF RECORDS IN THE SYSTEM:
NOTIFICATION PROCEDURE:
Individual employee records are
maintained by name, course taken,
employee identification number, social
security number, position, division, and
manager name.
Individuals wishing to be notified if
they are named in this system or gain
access to records maintained in this
system must submit a request
containing the following elements: (1)
Identify the record system; (2) identify
the category and type of records sought;
and (3) provide at least two items of
secondary identification (date of birth,
employee identification number, dates
of employment or similar information).
Address inquiries to FOIA Office, Office
of Thrift Supervision, 1700 G Street,
NW., Washington, DC 20552.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301 and 44 U.S.C. 3101.
PURPOSE(S):
To maintain necessary information on
training taken by employees through
outside sources and vendors.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSE OF SUCH USES:
(1) Information may be disclosed in
civil, criminal, administrative or
arbitration proceedings before a court,
magistrate, administrative or arbitration
tribunal in the course of pre-trial
discovery, motions, trial, appellate
review, or in settlement negotiations,
when OTS, the Director of OTS, an OTS
employee, the Department of Treasury,
the Secretary of Treasury, or the United
States is a party or has an interest in or
is likely to be affected by such
proceeding and an OTS attorney
determines that the information is
arguably relevant to that proceeding;
(2) To assure that the agency and its
employees receive appropriate
representation, relevant information
may be disclosed to the Department of
Justice, private counsel, or an insurance
carrier for the purpose of defending an
action or seeking legal advice.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, DISPOSING
OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on electronic
media.
RETRIEVABILITY:
Records are filed by individual name,
employee identification number, social
security number, and course taken.
RECORDS ACCESS PROCEDURES:
See ‘‘Notification Procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification Procedure’’ above.
RECORD SOURCE CATEGORIES:
Personnel records and individual
development plans completed by
employee and supervisor.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
TREASURY/OTS .011
SYSTEM NAME:
Positions/Budget.
SYSTEM LOCATION:
(1) Office of Thrift Supervision, 1700
G Street, NW., Washington, DC 20552.
(2) Northeast Region: Harborside
Financial Center Plaza Five, Suite 1600,
Jersey City, NJ 07311.
(3) Southeast Region: 1475 Peachtree
Street, NE., Atlanta, GA 30309.
(4) Midwest Region: 225 E. John
Carpenter Freeway, Suite 500, Irving,
TX 75062.
(5) West Region: Pacific Plaza, 2001
Junipero Serra Boulevard, Suite 650,
Daly City, CA 94014.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
All current employees of the Office of
Thrift Supervision.
CATEGORIES OF RECORDS IN THE SYSTEM:
Access to computerized records is
limited, through use of a password, to
those persons whose official duties
require access.
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SAFEGUARDS:
Individual employee records are kept
by office and agency as follows: Name,
title, entered on duty date, service
computation date, occupation series,
social security number, grade, current
salary, location of employee, date of last
promotion, and eligibility for
promotion. Records are kept for each
office (and, where appropriate, for the
agency) on number of vacancies,
RETENTION AND DISPOSAL:
Records are retained and disposed of
in accordance with National Archives
and Records Administration General
Records Schedules.
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authorized position ceilings, and
number of employees.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, 44 U.S.C. 3101.
PURPOSE(S):
The system allows the OTS Budget
Division the ability to track positions by
Office to assure that assigned Full-Time
Equivalent ceilings are not exceeded
and remain within the limits set by the
Director of the OTS. The system also
provides information to each office
which can be used in developing their
calendar year compensation budget.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSE OF SUCH USES:
(1) Information may be disclosed to
the appropriate governmental agency
charged with the responsibility of
administering law or investigating or
prosecuting violations of law or charged
with enforcing or implementing a
statute, rule, regulation, order, or
license.
(2) Information may be disclosed in
civil, criminal, administrative or
arbitration proceedings before a court,
magistrate, administrative or arbitration
tribunal in the course of pre-trial
discovery, motions, trial, appellate
review, or in settlement negotiations,
when OTS, the Director of OTS, an OTS
employee, the Department of Treasury,
the Secretary of Treasury, or the United
States is a party or has an interest in or
is likely to be affected by such
proceeding and an OTS attorney
determines that the information is
arguably relevant to that proceeding;
(3) To assure that the agency and its
employees receive appropriate
representation, relevant information
may be disclosed to the Department of
Justice, private counsel, or an insurance
carrier for the purpose of defending an
action or seeking legal advice.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, DISPOSING
OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in paper files
and on electronic media.
RETRIEVABILITY:
Records are filed by name of
individual.
SAFEGUARDS:
Paper records are maintained in file
folders in secured areas. Access is
limited to personnel whose official
duties require such access and who
have a need to know the information in
a record for a particular job-related
purpose. Access to computerized
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records is limited, through use of a
password, to those whose official duties
require access.
RETENTION AND DISPOSAL:
Records are retained and disposed of
in accordance with National Archives
and Records Administration General
Records Schedules.
SYSTEM MANAGER(S) AND ADDRESS:
Managing Director, Information
Systems, Administration and Finance,
Office of Thrift Supervision, 1700 G
Street, NW, Washington, DC 20552.
NOTIFICATION PROCEDURE:
Individuals wishing to be notified if
they are named in this system or gain
access to records maintained in this
system must submit a request
containing the following elements: (1)
Identify the record system; (2) identify
the category and type of records sought;
and (3) provide at least two items of
secondary identification (date of birth,
employee identification number, dates
of employment or similar information).
Address inquiries to FOIA Office, Office
of Thrift Supervision, 1700 G Street,
NW., Washington, DC 20552.
RECORDS ACCESS PROCEDURES:
See ‘‘Notification Procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification Procedure’’ above.
RECORD SOURCE CATEGORIES:
Personnel records.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
TREASURY/OTS .012
SYSTEM NAME:
Payroll/Personnel System & Payroll
Records.
SYSTEM LOCATION:
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(1) Office of Thrift Supervision, 1700
G Street, NW., Washington, DC 20552.
(2) Northeast Region: Harborside
Financial Center Plaza Five, Suite 1600,
Jersey City, NJ 07311.
(3) Southeast Region: 1475 Peachtree
Street, NE., Atlanta, GA 30309.
(4) Midwest Region: 225 E. John
Carpenter Freeway, Suite 500, Irving,
TX 75062.
(5) West Region: Pacific Plaza, 2001
Junipero Serra Boulevard, Suite 650,
Daly City, CA 94014.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
All current Office of Thrift
Supervision (OTS) employees and all
former employees of the OTS, within
the past three years.
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17:04 Apr 17, 2007
Jkt 211001
CATEGORIES OF RECORDS IN THE SYSTEM:
Information pertaining to (1)
employee status, grade, salary, pay plan,
hours worked, hours of leave taken and
earned, hourly rate, gross pay, taxes,
deductions, net pay, location, and
payroll history; (2) employee’s
residence, office, social security
number, and address; (3) Personnel
actions (SF–50), State employees’
withholding exemption certificates,
Federal employee’ withholding
allowance certificates (W4), Bond
Allotment File (SF–1192), Federal
Employee’s Group Life Insurance (SF–
2810 and 2811), Savings AllotmentFinancial Institutions, Address File
(OTS Form 108), Union Dues Allotment,
time and attendance reports, individual
retirement records (SF–2806), Combined
Federal Campaign allotment, direct
deposit, health benefits, and thrift
investment elections to either the
Federal Thrift Savings Plan (TSP–1) or
OTS’ Financial Institutions Thrift Plan
(FITP–107 and K1–2).
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301 and 44 U.S.C. 3101.
PURPOSE(S):
Provides all the key personnel and
payroll data for each employee which is
required for a variety of payroll and
personnel functions.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSE OF SUCH USES:
(1) In the event that records
maintained in this system of records
indicate a violation or potential
violation of law, whether civil, criminal
or regulatory in nature, and whether
arising by general statute or particular
program statute, or by regulation, rule or
order pursuant thereto, the relevant
records in the system of records may be
referred, as a routine use, to the
appropriate agency, whether Federal,
State, local, or foreign, charged with the
responsibility of implementing the
statute, or rule or regulation or order
issued pursuant thereto;
(2) A record from this system may be
disclosed to other Federal agencies and
the Office of Personnel Management if
necessary for or regarding the payment
of salaries and expenses incident to
employment at the Office of Thrift
Supervision or other Federal
employment, or the vesting,
computation, and payment of retirement
or disability benefits;
(3) A record from this system may be
disclosed if necessary to support the
assessment, computation, and collection
of Federal, State, and local taxes, in
accordance with established procedures;
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(4) Disclosure of information may be
made to a Congressional office in
response to an inquiry made at the
request of the individual to whom the
record pertains;
(5) Records from this system may be
disclosed to the Office of Child Support
Enforcement, Administration for
Children and Families, Department of
Health and Human Services, for the
purpose of locating individuals to
establish paternity, establishing and
modifying orders of child support, and
identifying sources of income, and for
other support enforcement actions as
required by the Personal Responsibility
and Work Opportunity Reconciliation
Act (Welfare Reform Law, Pub. L. 104–
193);
(6) Information may be disclosed in
civil, criminal, administrative or
arbitration proceedings before a court,
magistrate, administrative or arbitration
tribunal in the course of pre-trial
discovery, motions, trial, appellate
review, or in settlement negotiations,
when OTS, the Director of OTS, an OTS
employee, the Department of Treasury,
the Secretary of Treasury, or the United
States is a party or has an interest in or
is likely to be affected by such
proceeding and an OTS attorney
determines that the information is
arguably relevant to that proceeding;
(7) To assure that the agency and its
employees receive appropriate
representation in legal proceedings,
relevant information may be disclosed
to the Department of Justice, private
counsel, or an insurance carrier for the
purpose of defending an action or
seeking legal advice;
(8) Information may be disclosed to
respond to governmental authorities in
connection with garnishment
proceedings;
(9) Information may be disclosed to
private creditors for the purpose of
garnishment of wages of an employee if
the debt has been reduced to a
judgment.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, DISPOSING
OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on electronic
media, microfiche, and in paper files.
RETRIEVABILITY:
Records are filed by individual name,
social security number, and by office.
SAFEGUARDS:
Paper and microfiche records are
maintained in secured offices and
access is limited to personnel whose
official duties require such access and
who have a need to know the
E:\FR\FM\18APN1.SGM
18APN1
Federal Register / Vol. 72, No. 74 / Wednesday, April 18, 2007 / Notices
information in a record for a particular
job-related purpose. Access to
computerized records is limited,
through the use of a password, to those
persons whose official duties require
access.
below to the Office of Management and
Budget (OMB) for review and comment.
The PRA submission describes the
nature of the information collection and
its expected cost and burden; it includes
the actual data collection instrument.
RETENTION AND DISPOSAL:
DATES:
Records are retained and disposed of
in accordance with National Archives
and Records Administration General
Records Schedules.
ADDRESSES:
SYSTEM MANAGER(S) AND ADDRESS:
Manager, Payroll and Travel, Office of
Thrift Supervision, 1700 G Street, NW.,
Washington, DC 20552.
NOTIFICATION PROCEDURE:
Individuals wishing to be notified if
they are named in this system or gain
access to records maintained in this
system must submit a request
containing the following elements: (1)
Identify the record system; (2) identify
the category and type of records sought;
and (3) provide at least two items of
secondary identification (date of birth,
employee identification number, dates
of employment or similar information).
Address inquiries to FOIA Office, Office
of Thrift Supervision, 1700 G Street,
NW., Washington, DC 20552.
RECORDS ACCESS PROCEDURES:
See ‘‘Notification Procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification Procedure’’ above.
RECORD SOURCE CATEGORIES:
Personnel and payroll records of
current and former employees.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E7–7364 Filed 4–17–07; 8:45 am]
BILLING CODE 6720–01–P
DEPARTMENT OF VETERANS
AFFAIRS
[OMB Control No. 2900–0002]
Agency Information Collection
Activities Under OMB Review
Veterans Benefits
Administration, Department of Veterans
Affairs
ACTION: Notice.
AGENCY:
In compliance with the
Paperwork Reduction Act (PRA) of 1995
(44 U.S.C. 3501–3521), this notice
announces that the Veterans Benefits
Administration (VBA), Department of
Veterans Affairs, has submitted the
collection of information abstracted
pwalker on PROD1PC71 with NOTICES
SUMMARY:
VerDate Aug<31>2005
18:20 Apr 17, 2007
Jkt 211001
Comments must be submitted on
or before May 18, 2007.
Submit written comments
on the collection of information through
www.Regulations.gov or to VA’s OMB
Desk Officer, OMB Human Resources
and Housing Branch, New Executive
Office Building, Room 10235,
Washington, DC 20503 (202) 395–7316.
Please refer to ‘‘OMB Control No. 2900–
0002’’ in any correspondence.
FOR FURTHER INFORMATION CONTACT:
Denise McLamb, Records Management
Service (005G2), Department of Veterans
Affairs, 810 Vermont Avenue, NW.,
Washington, DC 20420, (202) 565–8374,
Fax (202) 565–7870 or e-mail
denise.mclamb@mail.va.gov. Please
refer to ‘‘OMB Control No. 2900–0002.’’
SUPPLEMENTARY INFORMATION:
Title: Veteran’s Application for
Pension, VA Form 21–527.
OMB Control Number: 2900–0002.
Type of Review: Extension of a
currently approved collection.
Abstract: VA Form 21–527 is
completed by claimants who previously
filed a claim for compensation and/or
pension and wish to file a new claim for
disability pension or reopen a
previously denied claim for disability
pension.
An agency may not conduct or
sponsor, and a person is not required to
respond to a collection of information
unless it displays a currently valid OMB
Control Number. The Federal Register
Notice with a 60-day comment period
soliciting comments on this collection
of information was published on
December 21, 2006, at page 76725.
Affected Public: Individuals or
Households.
Estimated Annual Burden: 104,440
hours.
Estimated Average Burden per
Respondent: 60 minutes.
Frequency of Response: One-time.
Estimated Number of Respondents:
140,440.
Dated: April 4, 2007.
By direction of the Secretary.
Denise McLamb,
Program Analyst, Records Management
Service.
[FR Doc. E7–7335 Filed 4–17–07; 8:45 am]
BILLING CODE 8320–01–P
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19585
DEPARTMENT OF VETERANS
AFFAIRS
[OMB Control No. 2900–0675]
Agency Information Collection:
Emergency Submission for OMB
Review; Comment Request
Center for Veterans Enterprise,
Department of Veterans Affairs.
ACTION: Notice.
AGENCY:
SUMMARY: In compliance with the
Paperwork Reduction Act (PRA) of 1995
(44 U.S.C. 3501–3521), this notice
announces that the United States
Department of Veterans Affairs (VA),
has submitted to the Office of
Management and Budget (OMB) the
following emergency proposal for the
collection of information under the
provisions of the Paperwork Reduction
Act (44 U.S.C. 3507(j)(1)). The reason for
the emergency clearance is to
implement Public Law 109–461, Section
8127, the ‘‘Veterans Benefits, Health
Care and Information Technology Act of
2006’’ which mandated Federal agencies
to implement a verification program. VA
will be requesting social security
number or VA file/claim number to
verify small businesses as veteranowned or service-disabled veteranowned. VA is requesting OMB to act on
this emergency clearance request by
May 25, 2007.
DATES: Comments must be submitted on
or before May 18, 2007.
ADDRESSES: Submit written comments
on the collection of information through
www.Regulations.gov; or to VA’s OMB
Desk Officer, OMB Human Resources
and Housing Branch, New Executive
Office Building, Room 10235,
Washington, DC 20503, (202) 395–7316.
Please refer to ‘‘OMB Control No. 2900–
0675’’ in any correspondence.
FOR FURTHER INFORMATION CONTACT:
Denise McLamb, Records Management
Service (005G2), Department of Veterans
Affairs, 810 Vermont Avenue, NW.,
Washington, DC 20420, (202) 565–8374,
fax (202) 565–7870 or e-mail
denise.mclamb@mail.va.gov. Please
refer to ‘‘OMB Control No. 2900–0675.’’
SUPPLEMENTARY INFORMATION:
Title: VetBiz Vendor Information
Pages and VA Form 0877.
OMB Control Number: 2900–0675.
Type of Review: Revision of a
currently approved collection.
Abstract: The Vendor Information
Pages (VIP) will be used to assist federal
agencies in identifying small businesses
owned and controlled by veterans and
service-connected disable veterans. This
information is necessary to ensure that
veteran owned businesses are given
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18APN1
]]>Agencies
[Federal Register Volume 72, Number 74 (Wednesday, April 18, 2007)]
[Notices]
[Pages 19580-19585]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-7364]
=======================================================================
-----------------------------------------------------------------------
DEPARTMENT OF THE TREASURY
Office of Thrift Supervision
Privacy Act of 1974, as Amended
AGENCY: Office of Thrift Supervision, Treasury.
ACTION: Notice of proposed alterations to six Privacy Act systems of
records.
-----------------------------------------------------------------------
SUMMARY: In accordance with the requirements of the Privacy Act of
1974, as amended, the Department of the Treasury, Office of Thrift
Supervision (OTS), gives notice of proposed alternations to six Privacy
Act systems of records, as follows: OTS .002--Correspondence/
Correspondence Tracking; OTS .003--Consumer Complaints; OTS .006--
Employee Locator File; OTS .008--Employee Training Database; OTS .011--
Positions/Budget; OTS .012--Payroll/Personnel Systems & Payroll
Records.
DATES: Comments must be received no later than May 18, 2007. The
proposed altered systems will become effective May 29, 2007, unless the
OTS receives comments which cause reconsideration of this action.
ADDRESSES: Comments should be sent to the Office of Chief Counsel,
Office of Thrift Supervision, 1700 G Street, NW., Washington, DC 20552.
To arrange to see the comments, see FOR FURTHER INFORMATION CONTACT
below.
FOR FURTHER INFORMATION CONTACT: Dirk S. Roberts, Special Counsel, at
(202) 906-7631 or by electronic mail, dirk.roberts@ots.treas.gov.
SUPPLEMENTARY INFORMATION: The OTS currently maintains nine Privacy Act
systems of records. Notices describing these systems of records were
most recently published at 70 FR 41085, July 15, 2005. The OTS proposes
to add two routine uses to each of the six systems identified above
authorizing disclosures in connection with litigation, as follows.
Information may be disclosed in civil, criminal, administrative or
arbitration proceedings before a court, magistrate, administrative or
arbitration tribunal in the course of pre-trial discovery, motions,
trial, appellate review, or in settlement negotiations, when OTS, the
Director of OTS, an OTS employee, the Department of Treasury, the
Secretary of Treasury, or the United States is a party or has an
interest in or is likely to be affected by such proceeding and an OTS
attorney determines that the information is arguably relevant to that
proceeding. To assure that the agency and its employees receive
appropriate representation in legal proceedings, relevant information
may be disclosed to the Department of Justice, private counsel, or an
insurance carrier for the purpose of defending an action or seeking
legal advice.
In addition, OTS proposes to add two additional routine uses to one
system identified above, OTS .012 Payroll/Personnel Systems & Payroll
Records, authorizing disclosure relating to garnishment orders, as
follows:
Information may be disclosed to respond to government
authorities in connection with garnishment proceedings. Information
may be disclosed to private creditors for the purpose of garnishment
of wages of an employee if the debt has been reduced to a judgment.
The report of the altered systems of records, as required by 5
U.S.C. 552a(r) of the Privacy Act, has been submitted to the
Committee on Government Reform of the House of Representatives, the
Committee on Homeland Security and Governmental Affairs of the
Senate, and the Office of Management and Budget, pursuant to
Appendix I to OMB Circular A-130, ``Federal Agency Responsibilities
for Maintaining Records About Individuals,'' dated November 30,
2000.
The six proposed altered systems of records, described above,
are published in their entirety below.
Dated: April 11, 2007.
Wesley T. Foster,
Acting Assistant Secretary for Management.
TREASURY/OTS .002
System Name:
Correspondence/Correspondence Tracking.
System Location:
Office of Thrift Supervision, 1700 G Street, NW., Washington, DC
20552.
Categories of Individuals Covered by the System:
White House and Executive Office of the President officials,
Members of Congress, Treasury Department officials, the general public,
and businesses.
Categories of Records in the System:
Incoming correspondence addressed to the Director of OTS, letters
from members of Congress transmitting letters from constituents or
making inquiries; OTS responses; OTS memoranda and notes used to
prepare responses; and information concerning internal office
assignments, processing and response to the correspondence.
Purpose(s):
To maintain written records of correspondence addressed to the
Director of OTS and Congressional correspondence; to track the progress
of the response; to document the completion of the response to the
incoming correspondence.
[[Page 19581]]
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purpose of Such Uses:
(1) Disclosures may be made to a Congressional office from the
records of an individual in response to an inquiry made at the request
of the individual to whom the record pertains;
(2) Information may be disclosed to the appropriate governmental
agency charged with the responsibility of administering law or
investigating or prosecuting violations of law or charged with
enforcing or implementing a statute, rule, regulation, order or
license;
(3) Information may be disclosed in civil, criminal, administrative
or arbitration proceedings before a court, magistrate, administrative
or arbitration tribunal, in the course of pre-trial discovery, motions,
trial, appellate review, or in settlement negotiations, when OTS, the
Director of OTS, an OTS employee, the Department of Treasury, the
Secretary of Treasury, or the United States is a party or has an
interest in or is likely to be affected by such proceeding and an OTS
attorney determines that the information is arguably relevant to that
proceeding;
(4) To assure that the agency and its employees receive appropriate
representation in legal proceedings, relevant information may be
disclosed to the Department of Justice, private counsel, or an
insurance carrier for the purpose of defending an action or seeking
legal advice.
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
Disposing of Records in the System:
Storage:
Records are maintained on electronic media and in paper files.
Retrievability:
Records are maintained by name of individual; assignment control
number.
Safeguards:
Access to paper records is limited to authorized personnel with a
direct need to know. Some paper records are maintained in locked file
cabinets in a secured office with access limited to those personnel
whose official duties require access. Access to computerized records is
limited, through the use of a password, to those whose official duties
require access.
Retention and Disposal:
Computerized records relating to non-congressional correspondence
are retained for two (2) years after the Director's term. Computerized
records relating to congressional correspondence are kept permanently.
Paper records are retained for two (2) years after the Director's or
member of Congress' term, then transferred directly to the National
Archives.
System Manager(s) and Address:
Managing Director, Congressional Affairs, Office of Thrift
Supervision, 1700 G Street, NW., Washington, DC 20552.
Notification Procedure:
Individuals wishing to be notified if they are named in this system
or gain access to records maintained in the system must submit a
request containing the following elements: (1) Identify the record
system; (2) identify the category and type of records sought; and (3)
provide at least two items of secondary identification (date of birth,
employee identification number, dates of employment or similar
information). Address inquiries to FOIA Office, Office of Thrift
Supervision, 1700 G Street, NW., Washington, DC 20552.
Records Access Procedures:
See ``Notification Procedure'' above.
Contesting Record Procedures:
See ``Notification Procedure'' above.
Record Source Categories:
Congressional letters and responses from a Member of Congress and/
or a constituent.
Exemptions Claimed for the System:
None.
TREASURY/OTS .003
System Name:
Consumer Complaint System.
System Location:
(1) Office of Thrift Supervision, 1700 G Street, NW., Washington,
DC 20552.
(2) Northeast Region: Harborside Financial Center Plaza Five, Suite
1600, Jersey City, NJ 07311.
(3) Southeast Region: 1475 Peachtree Street, NE., Atlanta, GA
30309.
(4) Midwest Region: 225 E. John Carpenter Freeway, Suite 500,
Irving, TX 75062.
(5) West Region: Pacific Plaza, 2001 Junipero Serra Boulevard,
Suite 650, Daly City, CA 94014.
Categories of Individuals Covered by the System:
Persons who submit inquiries or complaints concerning federally
insured depository institutions, service corporations, and
subsidiaries.
Categories of Records in the System:
Consumer's name, savings association's docket number, case number
as designated by a Consumer Complaint Case number. Within these
categories of records, the following information may be obtained:
consumer's address, source of inquiry or complaint, nature of the
inquiry or complaint, nature of the inquiry or complaint designated by
instrument and complaint code, information on the investigation and
resolution of inquiries and complaints.
Authority for Maintenance of the System:
15 U.S.C. 57a(f), 5 U.S.C. 301.
Purpose(s):
OTS uses this system to track individual complaints and to provide
additional information about each institution's compliance with
regulatory requirements.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purpose of Such Uses:
(1) Information may be disclosed to officials of regulated savings
associations in connection with investigation and resolution of
complaints and inquiries:
(2) Relevant information may be made available to appropriate law
enforcement agencies or authorities in connection with investigation
and/or prosecution of alleged civil, criminal and administrative
violations;
(3) Disclosures may be made to a Congressional office in response
to an inquiry made at the request of the individual to whom the record
pertains;
(4) Disclosures may be made to other Federal and nonfederal
governmental supervisory or regulatory authorities when the subject
matter is within such other agency's jurisdiction;
(5) Information may be disclosed in civil, criminal, administrative
or arbitration proceedings before a court, magistrate, administrative
or arbitration tribunal, in the course of pre-trial discovery, motions,
trial, appellate review, or in settlement negotiations, when OTS, the
Director of OTS, an OTS employee, the Department of Treasury, the
Secretary of Treasury, or the United States is a party or has an
interest in or is likely to be affected by such proceeding and an OTS
attorney determines that the information is arguably relevant to that
proceeding;
(6) To assure that the agency and its employees receive appropriate
representation in legal proceedings, relevant information may be
disclosed to the Department of Justice, private counsel, or an
insurance carrier for the purpose of defending an action or seeking
legal advice.
[[Page 19582]]
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
Disposing of Records in the System:
Storage:
Records are maintained in paper files and on electronic media.
Retrievability:
By name of individual; complaint case number, savings association
name, docket number, region complaint code, instrument code, source
code or by some combination thereof.
Safeguards:
Paper records are maintained in locked file cabinets with access
limited to those personnel whose official duties require access. Access
to computerized records is limited, through use of the system
passwords, to those whose official duties require access.
Retention and Disposal:
Active paper files are maintained until the case is closed. Closed
files are retained six (6) years then destroyed.
System Manager(s) and Address:
Director, Consumer Protection and Specialized Programs, Office of
Thrift Supervision, 1700 G Street, NW., Washington, DC 20552.
Notification Procedure:
Individuals wishing to be notified if they are named in this system
or gain access to records maintained in this system must submit a
request containing the following elements: (1) Identify the record
system; (2) identify the category and type of records sought; and (3)
provide at least two items of secondary identification (date of birth,
employee identification number, dates of employment or similar
information). Address inquiries to FOIA Office, Office of Thrift
Supervision, 1700 G Street, NW., Washington, DC 20552.
Records Access Procedures:
See ``Notification Procedure'' above.
Contesting Record Procedures:
See ``Notification Procedure'' above.
Record Source Categories:
Inquirer or complainant (or his or her representative which may
include a member of Congress or an attorney); savings association
officials and employees; compliance/safety and soundness examiner(s);
and other supervisory records.
Exemptions Claimed for the System:
None.
TREASURY/OTS .006
System Name:
Employee Locator File.
System Location:
(1) Office of Thrift Supervision, 1700 G Street, NW., Washington,
DC 20552.
(2) Northeast Region: Harborside Financial Center Plaza Five, Suite
1600, Jersey City, NJ 07311.
(3) Southeast Region: 1475 Peachtree Street, NE., Atlanta, GA
30309.
(4) Midwest Region: 225 E. John Carpenter Freeway, Suite 500,
Irving, TX 75062.
(5) West Region: Pacific Plaza, 2001 Junipero Serra Boulevard,
Suite 650, Daly City, CA 94014.
Categories of Individuals Covered by the System:
All present employees of the OTS and persons whose employment has
been terminated within the last six months.
Categories of Records in the System:
Employee's name, present address, telephone number, and the name,
address, and telephone number of another person to notify in case of
emergency.
Authority for Maintenance of the System:
5 U.S.C. 301, 44 U.S.C. 3101.
Purpose(s):
This system provides current information on employee's address and
emergency contact person.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purpose of Such Uses:
(1) Disclosure of information may be made to a congressional office
in response to an inquiry made at the request of the individual to whom
the record pertains;
(2) Medical personnel in case of an emergency;
(3) Information may be disclosed in civil, criminal, administrative
or arbitration proceedings before a court, magistrate, administrative
or arbitration tribunal in the course of pre-trial discovery, motions,
trial, appellate review, or in settlement negotiations, when OTS, the
Director of OTS, an OTS employee, the Department of Treasury, the
Secretary of Treasury, or the United States is a party or has an
interest in or is likely to be affected by such proceeding and an OTS
attorney determines that the information is arguably relevant to that
proceeding;
(4) To assure that the agency and its employees receive appropriate
representation in legal proceedings, relevant information may be
disclosed to the Department of Justice, private counsel, or an
insurance carrier for the purpose of defending an action or seeking
legal advice.
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
Disposing of Records in the System:
Storage:
Records are maintained on electronic media.
Retrievability:
Records are filed by name of individual.
Safeguards:
System access is limited to those personnel whose official duties
require such access and who have a need to know information in a record
for a particular job-related purpose.
Access to computerized records is limited, through use of a
password, to those whose official duties require access.
Retention and Disposal:
Records are maintained until termination of employee's employment
with OTS. After termination, records are retained for six months then
destroyed.
System Manager(s) and Address:
Director, Human Resources, Office of Thrift Supervision, 1700 G
Street, NW., Washington, DC 20552.
Notification Procedure:
Individuals wishing to be notified if they are named in this system
or gain access to records maintained in this system must submit a
request containing the following elements: (1) Identify the record
system; (2) identify the category and type of records sought; and (3)
provide at least two items of secondary identification (date of birth,
employee identification number, dates of employment or similar
information). Address inquiries to FOIA Office, Office of Thrift
Supervision, 1700 G Street, NW., Washington, DC 20552.
Records Access Procedures:
See ``Notification Procedure'' above.
Contesting Record Procedures:
See ``Notification Procedure'' above.
Record Source Categories:
The individual whose record is being maintained.
Exemptions Claimed for the System:
None.
TREASURY/OTS .008
System Name:
Employee Training Database.
System Location:
Office of Thrift Supervision, 1700 G Street, NW., Washington, DC
20552.
[[Page 19583]]
Categories of Individuals Covered by the System:
All employees of the Office of Thrift Supervision.
Categories of Records in the System:
Individual employee records are maintained by name, course taken,
employee identification number, social security number, position,
division, and manager name.
Authority for Maintenance of the System:
5 U.S.C. 301 and 44 U.S.C. 3101.
Purpose(s):
To maintain necessary information on training taken by employees
through outside sources and vendors.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purpose of Such Uses:
(1) Information may be disclosed in civil, criminal, administrative
or arbitration proceedings before a court, magistrate, administrative
or arbitration tribunal in the course of pre-trial discovery, motions,
trial, appellate review, or in settlement negotiations, when OTS, the
Director of OTS, an OTS employee, the Department of Treasury, the
Secretary of Treasury, or the United States is a party or has an
interest in or is likely to be affected by such proceeding and an OTS
attorney determines that the information is arguably relevant to that
proceeding;
(2) To assure that the agency and its employees receive appropriate
representation, relevant information may be disclosed to the Department
of Justice, private counsel, or an insurance carrier for the purpose of
defending an action or seeking legal advice.
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
Disposing of Records in the System:
Storage:
Records are maintained on electronic media.
Retrievability:
Records are filed by individual name, employee identification
number, social security number, and course taken.
Safeguards:
Access to computerized records is limited, through use of a
password, to those persons whose official duties require access.
Retention and Disposal:
Records are retained and disposed of in accordance with National
Archives and Records Administration General Records Schedules.
System Manager(s) and Address:
Manager, Professional Development, Office of Thrift Supervision,
1700 G Street, NW., Washington, DC 20552.
Notification Procedure:
Individuals wishing to be notified if they are named in this system
or gain access to records maintained in this system must submit a
request containing the following elements: (1) Identify the record
system; (2) identify the category and type of records sought; and (3)
provide at least two items of secondary identification (date of birth,
employee identification number, dates of employment or similar
information). Address inquiries to FOIA Office, Office of Thrift
Supervision, 1700 G Street, NW., Washington, DC 20552.
Records Access Procedures:
See ``Notification Procedure'' above.
Contesting Record Procedures:
See ``Notification Procedure'' above.
Record Source Categories:
Personnel records and individual development plans completed by
employee and supervisor.
Exemptions Claimed for the System:
None.
TREASURY/OTS .011
System Name:
Positions/Budget.
System Location:
(1) Office of Thrift Supervision, 1700 G Street, NW., Washington,
DC 20552.
(2) Northeast Region: Harborside Financial Center Plaza Five, Suite
1600, Jersey City, NJ 07311.
(3) Southeast Region: 1475 Peachtree Street, NE., Atlanta, GA
30309.
(4) Midwest Region: 225 E. John Carpenter Freeway, Suite 500,
Irving, TX 75062.
(5) West Region: Pacific Plaza, 2001 Junipero Serra Boulevard,
Suite 650, Daly City, CA 94014.
Categories of Individuals Covered by the System:
All current employees of the Office of Thrift Supervision.
Categories of Records in the System:
Individual employee records are kept by office and agency as
follows: Name, title, entered on duty date, service computation date,
occupation series, social security number, grade, current salary,
location of employee, date of last promotion, and eligibility for
promotion. Records are kept for each office (and, where appropriate,
for the agency) on number of vacancies, authorized position ceilings,
and number of employees.
Authority for Maintenance of the System:
5 U.S.C. 301, 44 U.S.C. 3101.
Purpose(s):
The system allows the OTS Budget Division the ability to track
positions by Office to assure that assigned Full-Time Equivalent
ceilings are not exceeded and remain within the limits set by the
Director of the OTS. The system also provides information to each
office which can be used in developing their calendar year compensation
budget.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purpose of Such Uses:
(1) Information may be disclosed to the appropriate governmental
agency charged with the responsibility of administering law or
investigating or prosecuting violations of law or charged with
enforcing or implementing a statute, rule, regulation, order, or
license.
(2) Information may be disclosed in civil, criminal, administrative
or arbitration proceedings before a court, magistrate, administrative
or arbitration tribunal in the course of pre-trial discovery, motions,
trial, appellate review, or in settlement negotiations, when OTS, the
Director of OTS, an OTS employee, the Department of Treasury, the
Secretary of Treasury, or the United States is a party or has an
interest in or is likely to be affected by such proceeding and an OTS
attorney determines that the information is arguably relevant to that
proceeding;
(3) To assure that the agency and its employees receive appropriate
representation, relevant information may be disclosed to the Department
of Justice, private counsel, or an insurance carrier for the purpose of
defending an action or seeking legal advice.
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
Disposing of Records in the System:
Storage:
Records are maintained in paper files and on electronic media.
Retrievability:
Records are filed by name of individual.
Safeguards:
Paper records are maintained in file folders in secured areas.
Access is limited to personnel whose official duties require such
access and who have a need to know the information in a record for a
particular job-related purpose. Access to computerized
[[Page 19584]]
records is limited, through use of a password, to those whose official
duties require access.
Retention and Disposal:
Records are retained and disposed of in accordance with National
Archives and Records Administration General Records Schedules.
System Manager(s) and Address:
Managing Director, Information Systems, Administration and Finance,
Office of Thrift Supervision, 1700 G Street, NW, Washington, DC 20552.
Notification Procedure:
Individuals wishing to be notified if they are named in this system
or gain access to records maintained in this system must submit a
request containing the following elements: (1) Identify the record
system; (2) identify the category and type of records sought; and (3)
provide at least two items of secondary identification (date of birth,
employee identification number, dates of employment or similar
information). Address inquiries to FOIA Office, Office of Thrift
Supervision, 1700 G Street, NW., Washington, DC 20552.
Records Access Procedures:
See ``Notification Procedure'' above.
Contesting Record Procedures:
See ``Notification Procedure'' above.
Record Source Categories:
Personnel records.
Exemptions Claimed for the System:
None.
TREASURY/OTS .012
System Name:
Payroll/Personnel System & Payroll Records.
System Location:
(1) Office of Thrift Supervision, 1700 G Street, NW., Washington,
DC 20552.
(2) Northeast Region: Harborside Financial Center Plaza Five, Suite
1600, Jersey City, NJ 07311.
(3) Southeast Region: 1475 Peachtree Street, NE., Atlanta, GA
30309.
(4) Midwest Region: 225 E. John Carpenter Freeway, Suite 500,
Irving, TX 75062.
(5) West Region: Pacific Plaza, 2001 Junipero Serra Boulevard,
Suite 650, Daly City, CA 94014.
Categories of Individuals Covered by the System:
All current Office of Thrift Supervision (OTS) employees and all
former employees of the OTS, within the past three years.
Categories of Records in the System:
Information pertaining to (1) employee status, grade, salary, pay
plan, hours worked, hours of leave taken and earned, hourly rate, gross
pay, taxes, deductions, net pay, location, and payroll history; (2)
employee's residence, office, social security number, and address; (3)
Personnel actions (SF-50), State employees' withholding exemption
certificates, Federal employee' withholding allowance certificates
(W4), Bond Allotment File (SF-1192), Federal Employee's Group Life
Insurance (SF-2810 and 2811), Savings Allotment-Financial Institutions,
Address File (OTS Form 108), Union Dues Allotment, time and attendance
reports, individual retirement records (SF-2806), Combined Federal
Campaign allotment, direct deposit, health benefits, and thrift
investment elections to either the Federal Thrift Savings Plan (TSP-1)
or OTS' Financial Institutions Thrift Plan (FITP-107 and K1-2).
Authority for Maintenance of the System:
5 U.S.C. 301 and 44 U.S.C. 3101.
Purpose(s):
Provides all the key personnel and payroll data for each employee
which is required for a variety of payroll and personnel functions.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purpose of Such Uses:
(1) In the event that records maintained in this system of records
indicate a violation or potential violation of law, whether civil,
criminal or regulatory in nature, and whether arising by general
statute or particular program statute, or by regulation, rule or order
pursuant thereto, the relevant records in the system of records may be
referred, as a routine use, to the appropriate agency, whether Federal,
State, local, or foreign, charged with the responsibility of
implementing the statute, or rule or regulation or order issued
pursuant thereto;
(2) A record from this system may be disclosed to other Federal
agencies and the Office of Personnel Management if necessary for or
regarding the payment of salaries and expenses incident to employment
at the Office of Thrift Supervision or other Federal employment, or the
vesting, computation, and payment of retirement or disability benefits;
(3) A record from this system may be disclosed if necessary to
support the assessment, computation, and collection of Federal, State,
and local taxes, in accordance with established procedures;
(4) Disclosure of information may be made to a Congressional office
in response to an inquiry made at the request of the individual to whom
the record pertains;
(5) Records from this system may be disclosed to the Office of
Child Support Enforcement, Administration for Children and Families,
Department of Health and Human Services, for the purpose of locating
individuals to establish paternity, establishing and modifying orders
of child support, and identifying sources of income, and for other
support enforcement actions as required by the Personal Responsibility
and Work Opportunity Reconciliation Act (Welfare Reform Law, Pub. L.
104-193);
(6) Information may be disclosed in civil, criminal, administrative
or arbitration proceedings before a court, magistrate, administrative
or arbitration tribunal in the course of pre-trial discovery, motions,
trial, appellate review, or in settlement negotiations, when OTS, the
Director of OTS, an OTS employee, the Department of Treasury, the
Secretary of Treasury, or the United States is a party or has an
interest in or is likely to be affected by such proceeding and an OTS
attorney determines that the information is arguably relevant to that
proceeding;
(7) To assure that the agency and its employees receive appropriate
representation in legal proceedings, relevant information may be
disclosed to the Department of Justice, private counsel, or an
insurance carrier for the purpose of defending an action or seeking
legal advice;
(8) Information may be disclosed to respond to governmental
authorities in connection with garnishment proceedings;
(9) Information may be disclosed to private creditors for the
purpose of garnishment of wages of an employee if the debt has been
reduced to a judgment.
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
Disposing of Records in the System:
Storage:
Records are maintained on electronic media, microfiche, and in
paper files.
Retrievability:
Records are filed by individual name, social security number, and
by office.
Safeguards:
Paper and microfiche records are maintained in secured offices and
access is limited to personnel whose official duties require such
access and who have a need to know the
[[Page 19585]]
information in a record for a particular job-related purpose. Access to
computerized records is limited, through the use of a password, to
those persons whose official duties require access.
Retention and Disposal:
Records are retained and disposed of in accordance with National
Archives and Records Administration General Records Schedules.
System Manager(s) and Address:
Manager, Payroll and Travel, Office of Thrift Supervision, 1700 G
Street, NW., Washington, DC 20552.
Notification Procedure:
Individuals wishing to be notified if they are named in this system
or gain access to records maintained in this system must submit a
request containing the following elements: (1) Identify the record
system; (2) identify the category and type of records sought; and (3)
provide at least two items of secondary identification (date of birth,
employee identification number, dates of employment or similar
information). Address inquiries to FOIA Office, Office of Thrift
Supervision, 1700 G Street, NW., Washington, DC 20552.
Records Access Procedures:
See ``Notification Procedure'' above.
Contesting Record Procedures:
See ``Notification Procedure'' above.
Record Source Categories:
Personnel and payroll records of current and former employees.
Exemptions Claimed for the System:
None.
[FR Doc. E7-7364 Filed 4-17-07; 8:45 am]
BILLING CODE 6720-01-P
