Privacy Act of 1974; System of Records, 19475-19476 [E7-7360]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Navy
• Navy Department

[Federal Register Volume 72, Number 74 (Wednesday, April 18, 2007)]
[Notices]
[Pages 19475-19476]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-7360]


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DEPARTMENT OF DEFENSE

Department of the Navy

[USN-2007-0027]


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, Department of Defense.

ACTION: Notice of a new system of records.

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SUMMARY: The Department of the Navy proposes to add a systems of 
records to its inventory of record systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on May 18, 2007 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations (DNS-36), 2000 Navy Pentagon, 
Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-325-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy's notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act, were submitted on April 6, 2007, to the House 
Committee on

[[Page 19476]]

Oversight and Government Reform, the Senate Committee on Homeland 
Security and Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, `Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996, (February 20, 1996, 61 FR 6427).

    Dated: April 11, 2007.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N01533-1

System name:
    Navy Junior ROTC (NJROTC) Applicant/Instructor System.

System location:
    Naval Service Training Command, Citizenship Development, 250 Dallas 
Street, Suite A, Pensacola, FL 32508-5268.

Categories of individuals covered by the system:
    Certified NJROTC instructor applicants and instructors.

Categories of records in the system:
    Individual's name, Social Security Number (SSN), NJROTC Instructor 
Certification Application, Essay Questions, school name, Personal 
Appearance/Body Fat Measurements or most recent Physical Readiness Test 
(PRT), Photograph Submission Sheet, Interviewers Appraisal, Applicant 
Checklist, Certification Letter, NJROTC Instructor Evaluations, NJROTC 
Instructor Observation Report, Instructor Evaluation/Probation Letters, 
School Evaluation/Probation Letters, Resignation Letters, and 
correspondence.

Authority for maintenance of the system:
    10 U.S.C. 2031, Junior Reserve Officers' Training Corps;
    10 U.S.C. 5013, Secretary of the Navy; and E.O. 9397 (SSN).

Purpose(s):
    To provide a record of the qualifications, experience, 
effectiveness, and related information for those serving, and those 
seeking certification, as NJROTC instructors.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folder and electronic storage media.

Retrievability:
    Name, Social Security Number (SSN), and/or name of school.

Safeguards:
    Records are stored in locked cabinets. Access to building 
controlled through utilization of swipe card. All guests escorted. 
Access to electronic documentation is limited to authorized personnel 
who have a requisite access card and is password protected.

Retention and disposal:
    Initial applications for Instructors are maintained until 
considered by certification board. Those not certified are destroyed 
after 90 days.
    Instructor records, including records of their certification are 
destroyed 6 years after instructor ceases teaching NJROTC.
    Individual Certification records not teaching NJROTC are destroyed 
6 years from applicant's active duty retirement date.
    Decertified/Revoked instructor records are destroyed 1 year after 
decertification/revocation date.

System manager(s) and address:
    Commanding Officer, Naval Service Training Command, Citizenship 
Development, 250 Dallas Street, Suite A, Pensacola, FL 32508-5268.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Commanding Officer, Naval Service Training 
Command, Citizenship Development (NJROTC), 250 Dallas Street, Suite A, 
Pensacola, FL 32508-5268.
    Requests should contain individual's full name, Social Security 
Number (SSN), duty position, if currently an NJROTC instructor, and 
name of school. If no longer an NJROTC instructor, they should provide 
dates of service as an instructor.
    The request must be signed, include current address, and telephone 
number.

Records access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Commanding Officer, Naval Service Training Command, Citizenship 
Development (NJROTC), 250 Dallas Street, Suite A, Pensacola, FL 32508-
5268.
    Requests should contain individual's full name, Social Security 
Number (SSN), duty position, if currently an NJROTC instructor, and 
name of school. If no longer an NJROTC instructor, they should provide 
dates of service as an instructor.
    The request must be signed, include current address, and telephone 
number.

Contesting record procedures:
    The Navy's rules for accessing records and contesting contents and 
appealing initial agency determinations are published in Secretary of 
the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from 
the system manager.

Record source categories:
    Individual, NJROTC administrative personnel, and school district 
personnel.

Exemptions claimed for the system:
    None.

[FR Doc. E7-7360 Filed 4-17-07; 8:45 am]
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