Statement of Organization, Functions and Delegations of Authority, 19541-19544 [E7-7305]

Agencies

• DEPARTMENT OF HEALTH AND HUMAN SERVICES
• Health Resources and Services Administration

[Federal Register Volume 72, Number 74 (Wednesday, April 18, 2007)]
[Notices]
[Pages 19541-19544]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-7305]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Health Resources and Services Administration


Statement of Organization, Functions and Delegations of Authority

    This notice amends Part R of the Statement of Organization, 
Functions and Delegations of Authority of the Department of Health and 
Human Services (HHS), Health Resources and Services Administration 
(HRSA) (60 FR 56605, as amended November 6, 1995; 67 FR 46519, July 15, 
2002; and 68 FR 787-793, January 7, 2003; 68 FR 64357-64357, November 
13, 2003; 68 FR 64357-64357-64358, 70 FR 42347-42348, July 22, 2005; 71 
FR 69135-69137, as last amended November 29, 2006).
    This notice reflects organizational changes in the Health Resources 
and Services Administration. Specifically, this notice establishes the 
Office of Financial Management (RB) and changes the organizational 
title of the Office of Administration and Financial Management (RS) to 
the Office of Management (RS). This notice also transfers the Division 
of Financial Management (RS2) from the Office of Administration and 
Financial Management (RS) to the newly established Office of Financial 
Management (RB).

[[Page 19542]]

Chapter RB--Office of Financial Management

Section RB-00, Mission

    To provide staff financial advisory services to the Administrator, 
management staff and operating units of the Health Resources and 
Services Administration (HRSA).

Section RB-10, Organization

    The Office of Financial Management (OFM) is headed by the Chief 
Financial Officer who reports directly to the Administrator, Health 
Resources and Services Administration. The OFM includes the following 
components:
    (1) Office of the Chief Financial Officer (RB);
    (2) Division of Budget (RB1); and
    (3) Division of Financial Policy and Controls (RB2).

Section RB-20, Functions

Office of the Chief Financial Officer (RB)
    (1) Provides leadership and coordination in the development and 
administration of the Health Resources and Services Administration's 
(HRSA) financial management policies; (2) develops budget submissions 
for HRSA; (3) collaborates with the HRSA Office of the Administrator 
(OA) in the development and implementation of long-range program and 
financing plans; (4) participates in budget reviews and hearings; (5) 
manages HRSA's system of internal budgetary planning and control of 
funds; (6) develops and implements HRSA-wide budgetary, financial 
systems and procedures; (7) conducts HRSA-wide FTE tracking; (8) 
prepares all applicable financial reports; (9) analyzes data and makes 
recommendations to assure effective safeguards are in place to prevent 
fraud, waste and abuse; (10) identifies or conducts special financial 
management training programs for OCFO and HRSA staff components; and 
(11) maintains liaison with the Department of Health and Human Services 
(DHHS), Office of Management and Budget, Congress, and other Government 
organizations on financial management matters.
Division of Budget (RB1)
    (1) Reviews funds control measures to assure that no program, 
project or activity of HRSA obligates or disburses funds in excess of 
appropriations or obligates funds in violation of authorized purposes; 
(2) provides advice and assistance to senior HRSA management to verify 
the accuracy, validity, and technical treatment of budgetary data in 
forms, schedules, and reports, or the legality and propriety of using 
funds for specific purposes; (3) maintains primary liaison to expedite 
the flow of financial management work and materials within the Agency 
and/or between Agency components and DHHS, OMB, and congressional 
staff; (4) provides overall financial-based analyses and fiduciary 
review for senior HRSA management in order to assure appropriate 
workforce planning, funds control guidance, and analytical technical 
assistance in all phases of the budgetary process; and (5) develops the 
long-range program and financial plan for the Agency in collaboration 
with the Office of Planning and Evaluation, the Office of Legislation, 
and other administrative Agency components.
Division of Financial Policy and Controls (RB2)
    (1) Provides leadership to define the control environment with 
senior HRSA management to perform risk assessments identifying the most 
significant areas necessary for internal control placements; (2) 
maintains overall responsibility for policies, procedures, monitoring 
of internal controls and systems related to payment and disbursement 
activities; (3) coordinates the development and improvement of HRSA's 
financial systems with the UFMS; (4) samples obligation documents and 
payment requests from a variety of private sector and Government 
sources to determine the validity and legality of the requests; (5) 
compiles and submits a variety of cash management and travel reports 
required by the Department of the Treasury and various other outside 
agencies; (6) serves as liaison with all HRSA Bureau/Office components 
and outside customers to provide financial information, resolve 
problems, and provide information on payment, and disbursement issues; 
(7) analyzes internal reports to provide management information on 
special interest topics; (8) develops needs assessment for financial 
management training based on Government-Wide and DHHS standards; and 
(9) assures Treasury requirements and OMB suggestions for best 
practices are implemented in training plan for Agency-wide use.

Section RB-30, Delegations of Authority

    All delegations of authority and re-delegations of authority made 
to HRSA officials that were in effect immediately prior to this 
reorganization, and that are consistent with this reorganization, shall 
continue in effect pending further re-delegation.

Chapter RS--Office of Management

Section RS-10, Organization

    Rename the Office of Administration and Financial Management (RS) 
as the Office of Management (RS) and amend the organization and 
functional statements to reflect the realignment of the Division of 
Financial Management (RS2) functions to the newly established Office of 
Financial Management.
    Delete in its entirety and replace with the following:
    The Office of Management (OM) is headed by an Associate 
Administrator, who reports directly to the Administrator, Health 
Resources and Services Administration. The Office of Management 
includes the following components:
    (1) Office of the Associate Administrator (RS);
    (2) Division of Management Services (RS1);
    (3) Division of Workforce Management (RS3);
    (4) Division of Procurement Management (RS4); and
    (5) Division of Policy Review and Coordination (RS7).

Section RS-20, Functions

    (1) Delete the functional statement for the Division of Financial 
Management (RS2) and move the function to the newly established Office 
of Financial Management; (2) Delete the functional statements for the 
Office of Administration and Financial Management (RS), Division of 
Management Services (RS1) and the Division of Policy Review and 
Coordination (RS7) and replace in their entireties; and (3) establish 
the Division of Workforce Management (RS3).
Office of the Associate Administrator (RS)
    Provides Agency-wide leadership, program direction, and 
coordination to all phases of management. Specifically, the Office of 
Management: (1) Provides management expertise and staff advice and 
support to the Administrator in program and policy formulation and 
execution; (2) manages the Agency-wide Contingency of Operations (COOP) 
program; (3) provides administrative management services HRSA-wide 
including personnel, financial, property, space planning, safety, 
physical security, and general administrative services; (4) conducts 
Agency-wide workforce analysis studies and surveys; (5) plans, directs, 
and coordinates the Agency's activities in the areas of human resources 
management, including labor relations, personnel security, performance 
and alternative

[[Page 19543]]

dispute resolution; (6) directs and coordinates the development of 
policy and regulations; (7) oversees the development of annual 
operating objectives and coordinates HRSA work planning and appraisals; 
(8) directs and coordinates the Agency's organization, functions and 
delegations of authority programs; (9) plans, directs, and coordinates 
the Agency's activities in the areas of procurement management; (10) 
oversees and coordinates the implementation of directives and policies 
relating to the Privacy Act; (11) plans, directs and coordinates the 
Agency's competitive sourcing program; (12) administers the Agency's 
Executive Secretariat and committee management functions; (13) serves 
as Chief Travel Official for the Agency; and (14) serves as Deputy 
Ethics Counselor.
Division of Management Services (RS1)
    (1) Provides administrative management services HRSA-wide including 
personnel, financial, property, space planning, safety, physical 
security, and general administrative services; (2) ensures 
implementation of statutes, Executive Orders, and regulations related 
to official travel, transportation, and relocation; (3) provides 
oversight for the HRSA travel management program involving use of 
travel management services/systems, passenger transportation, and 
travel charge cards; (4) provides planning, management and oversight of 
all interior design projects, move services and furniture requirements; 
(5) develops space and furniture standards and related policies; (6) 
provides analysis of office space requirements required in supporting 
decisions relating to the acquisition of commercial leases and manages 
the furniture inventory; (7) provides advice, counsel, direction, and 
support to employees to fulfill the Agency's primary safety 
responsibility of providing a workplace free from recognizable safety 
and health concerns; (8) manages, controls, and/or coordinates all 
matters relating to mail management within HRSA, including, developing 
and implementing procedures for the receipt, delivery, collection, and 
dispatch of mail; (9) maintains overall responsibility for the HRSA 
Forms Management Program that includes establishing internal controls 
to assure conformity with Departmental policies and standards, 
including adequate systems for reviewing, clearing, costing, storing 
and controlling forms; (10) provides advice and guidance for the 
establishment or modification of administrative delegations of 
authority; (11) contributes to the analysis, development and 
implementation of Agency-wide administrative policies through 
coordination with relevant Agency program components and other related 
sources; (12) manages the Agency-wide Contingency of Operations (COOP) 
program; (13) provides advice and guidance for the establishment or 
modification of program delegations of authority; and (14) oversees and 
coordinates the implementation of directives and policies relating to 
the Privacy Act.
Division of Workforce Management (RS3)
    (1) Conducts Agency-wide workforce analysis studies and surveys; 
(2) develops comprehensive workforce strategies that meet the 
requirements of the President's Management Agenda, programmatic needs 
of HRSA, and the governance and management needs of HRSA leadership; 
(3) evaluates employee development practices to develop and enhance 
strategies to ensure HRSA retains a cadre of public health 
professionals and reduces risks associated with turnover in mission 
critical positions; (4) provides advice and guidance for the 
establishment or modification of organization structures and functions; 
(5) manages ethics and personnel security programs; (6) administers the 
Agency's performance management programs, including the SES Performance 
Review Board; (7) manages quality of work life, flexiplace, and 
incentive and honor awards programs; (8) coordinates with the service 
provider the provision of human resources management, working with the 
service provider to communicate human resources requirements and to 
monitor the provider's performance; (9) directs and serves as a focal 
point for the Agency's intern and mentoring programs; and (10) manages 
the Alternative Dispute Resolution Program.
Division of Procurement Management (RS4)
    (1) Provides leadership in the planning, development, and 
implementation of policies and procedures for contracts; (2) exercises 
the sole responsibility within HRSA for the award and management of 
contracts; (3) provides advice and consultation of interpretation and 
application of the Department of Health and Human Services policies and 
procedures governing contracts management; (4) develops operating 
procedures and policies for the Agency's contracts programs; (5) 
establishes standards and guides for and evaluates contracts operations 
throughout the Agency; (6) coordinates the Agency's positions and 
actions with respect to the audit of contracts; (7) maintains liaison 
directly with or through Agency Bureaus or Offices with contractors, 
other organizations, and various components of the Department; and (8) 
provides leadership, guidance, and advice on the promotion of the 
activities in HRSA relating to procurement and material management 
governed by the Small Business Act of 1958, Executive Order 11625, and 
other statutes and national policy directives for augmenting the role 
of private industry, and small and minority businesses as sources of 
supply to the Government and Government contractors.
Division of Policy Review and Coordination (RS7)
    (1) Advises the Administrator and other key Agency officials on 
cross-cutting policy issues and assists in the identification and 
resolution of cross-cutting policy issues and problems; (2) establishes 
and maintains tracking systems that provide Agency-wide coordination 
and clearance of policies, regulations and guidelines; (3) plans, 
organizes and directs the Agency's Executive Secretariat with primary 
responsibility for preparation and management of written 
correspondence; (4) arranges briefings for Department officials on 
critical policy issues and oversees the development of necessary 
briefing documents; (5) administers administrative early alert system 
for the Agency to assure senior Agency officials are informed about 
administrative actions and opportunities; (6) coordinates the 
preparation of proposed rules and regulations relating to Agency 
programs and coordinates Agency review and comment on other Department 
regulations and policy directives that may affect the Agency's 
programs; (7) manages and maintains a records management program for 
the Agency; (8) manages the intra- and interagency agreements process; 
(9) oversees and coordinates the Agency's committee management 
activities; and (10) coordinates the review and publication of Federal 
Register notices.

Section RS-30, Delegations of Authority

    All delegations of authority and re-delegations of authority made 
to HRSA officials that were in effect immediately prior to this 
reorganization, and that are consistent with this reorganization, shall 
continue in effect pending further re-delegation.
    This reorganization is effective upon the date of signature.


[[Page 19544]]


    Dated: April 6, 2007.
Elizabeth M. Duke,
Administrator.
 [FR Doc. E7-7305 Filed 4-17-07; 8:45 am]
BILLING CODE 4165-15-P