Privacy Act of 1974 System of Records, 18216-18218 [07-1793]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Navy
• Navy Department

[Federal Register Volume 72, Number 69 (Wednesday, April 11, 2007)]
[Notices]
[Pages 18216-18218]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 07-1793]


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DEPARTMENT OF DEFENSE

Department of the Navy

[USD-2007-0024]


Privacy Act of 1974 System of Records

AGENCY: Department of the Navy, DoD.

ACTION:  Notice to alter a system of records.

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SUMMARY: The Department of the Navy is altering a system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
May 2007 unless comments are received which result in a contrary 
determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations (DNS-36), 2000 Navy Pentagon, 
Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a (r) of the 
Privacy Act of 1974, as amended, was submitted on April 2, 2007, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427)

    Dated: April 5, 2007.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
NM01640-1

System name:
    Individual Correctional Records (September 21, 2006, 71 FR 55170).

Changes:
* * * * *

System name:
    Delete ``Correctional'' and replace with ``Confinement''.

System location:
    In para 1, line 2: delete ``Correctional Facilities'' and replace 
with ``Brigs.''
    In para 2, lines 6 and 7, delete ``Personnel Readiness and 
Community Support (N153)'' and replace with ``Corrections and Programs 
(N1353),''.
    Categories of individuals covered by the system: In line 2, delete 
``facility'' and replace with ``brig''.
    In line 4, delete ``three days''.
    At end of entry, add ``(CCU).''

Categories of records in the system:
    In line 4, delete ``confinement'' and replace with ``brigs''.
    In line 5, after ``facilities'' delete ``-'' and replace with ``to 
include:''.
    At end of entry, add ``Also includes information regarding DNA 
sample collection.''

Authority for maintenance of the system:
    In line 2, before ``42'' add ``10 U.S.C. 1565.''
    In line 6, delete ``Procedures'' and replace with ``Program''.

Purpose(s):
    In line 12, after the word ``parole;'' add ``to verify, record, and 
capture documentation of DNA collection;''
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Policy Officials: Director, 
Corrections and Programs (N1353), 5720 Integrity Drive, Millington, TN 
38055-6000 and Commandant of the Marine Corps (Code PSL Corrections), 
Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-
0001.
    Record Holders: United States Navy Brigs and United States Marine 
Corps Brigs.
    Official mailing addresses are published in the Standard Navy 
Distribution List (SNDL) that is available at https://doni.daps.dla.mil/
sndl.aspx or may be obtained from the Director, Corrections and 
Programs (N1353), 5720 Integrity Drive, Millington, TN 38055-6000.''

Notification procedure:
    In line 5, delete ``Naval'' and replace with ``Navy''.
    In lines 11 thru 13, delete ``Personal Readiness and Community 
Support (N153),'' and replace with ``Corrections and Programs 
(N1353).''

Record access procedures:
    In line 5, delete ``Naval'' and replace with ``Navy''.
    In lines 11 thru 13, delete ``Personal Readiness and Community 
Support (N153),'' and replace with ``Corrections and Programs 
(N1353).''
* * * * *


[[Page 18217]]

NM01640-1

System name:
    Individual Confinement Records.

System location:
    United States Navy Brigs and United States Marine Corps Brigs.
    Official mailing addresses are published in the Standard Navy 
Distribution List (SNDL) that is available at https://doni.daps.dla.mil/
sndl.aspx and/or may be obtained from the Director, Corrections and 
Programs (N1353), Navy Personnel Command, 5720 Integrity Drive, 
Millington, TN 38055-6000.

Categories of individuals covered by the system:
    Military members confined in a Naval Brig as a result of or pending 
trial by courts-martial; military members sentenced to bread and water 
or diminished rations; and military members awarded correctional 
custody to be served in a correctional custody unit (CCU).

Categories of records in the system:
    Documents related to the administration of individual prisoners in 
the Department of the Navy confinement and correctional custody 
facilities to include courts martial orders; release orders; brigs 
orders; medical examiners' reports; requests and receipts for health 
and comfort supplies; reports and recommendations relative to 
disciplinary actions; clothing and equipment records; mail and visiting 
lists and records; personal history records; individual prisoner 
utilization records; requests for interview; initial interview; spot 
reports; prisoner identification records; parolee agreements; 
inspection record of prisoner in segregation; personal funds records; 
valuables and property record; daily report of prisoners received and 
released; admission classification summary; social history clemency 
recommendations and actions; parole recommendations and actions; 
restoration recommendations and actions; psychiatric, psychological, 
and sociological reports; certificate of parole; certificate of release 
from parole; requests to transfer prisoners; records showing name, 
grade, Social Security Number (SSN), sex, education, sentence, 
offense(s), sentence computation, organization, ethnic group, discharge 
awarded, length of unauthorized absence, number and type of prior 
punishments, length of service, and type release; reports showing legal 
status, offense charged, and length of time confined; and sex offender 
acknowledgment/notification letters; and names, addresses, and 
telephone numbers of victims/witnesses. Also includes information 
regarding DNA sample collection.

Authority for maintenance of the system:
    10 U.S.C. 951; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 
1565; 42 U.S.C. 10601 et seq., Victim's Rights and Restitution Act of 
1990 as implemented by DoD Instruction 1030.2, Victim and Witness 
Assistance Program; and E.O. 9397 (SSN).

Purpose(s):
    To determine initial custody classification; to determine when 
custody grade change is appropriate; to gauge member's adjustment to 
confinement or correctional custody; to identify areas of particular 
concern to prisoners and personnel in correctional custody; to 
determine work assignment; to determine educational needs; serves as 
the basis for correctional treatment; serves as a basis for 
recommendations for clemency, restoration, and parole; to verify, 
record, and capture documentation of DNA collection; and to notify 
victims/witnesses of crime of related activities.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To Federal, state, and local law enforcement and investigative 
agencies for investigation and possible criminal prosecution, civil 
court actions or regulatory order.
    To state and local authorities for purposes of providing (1) 
notification that individuals, who have been convicted of a specified 
sex offense or an offense against a victim who is a minor, will be 
residing in the state upon release from military confinement and (2) 
information about the individual for inclusion in a state operated sex 
offender registry.
    To confinement/correctional system agencies for use in the 
administration of correctional programs to include custody 
classification; employment, training and educational assignments; 
treatment programs; clemency, restoration to duty, and parole actions; 
verifications concerning military offenders or military criminal 
records, employment records and social histories.
    To victims and witnesses of crime for the purpose of notifying them 
of date of parole or clemency hearing and other release related 
activities.
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records and computerized database.

Retrievability:
    Name and Social Security Number (SSN).

Safeguards:
    Records are maintained in areas accessible only to authorized 
personnel who are properly screened, cleared, and trained. Computer 
database is password protected.

Retention and disposal:
    Two years after a prisoner is released or transferred from a brig 
or expiration of parole, prisoner paper records are transferred to the 
appropriate Federal Records Center. Automated records are maintained 
indefinitely.
    Federal Records Center Atlanta, 1557 St. Joseph Avenue, East Point, 
GA 30344-2533 has records from ashore brigs under the area 
consideration of the Commander, U.S. Atlantic Fleet; Commander, U.S. 
Naval Forces Europe; Commander, Naval Education and Training, afloat 
brig on Atlantic Fleet ships, and Naval Consolidated Brig, Charleston.
    Federal Records Center Los Angeles, 2400 Avila Road, P.O. Box 6719, 
Laguna Niegel, CA 92607-6719 has records for ashore brigs under the 
area consideration of the Commander, U.S. Pacific Fleet; afloat brigs 
on Pacific Fleet ships; and Naval Consolidated Brig, Miramar.
    Records of prisoners accompany their transfer to other facilities.
    Victim/Witness Records are destroyed after two years.

System manager(s) and address:
    Policy Officials: Director, Corrections and Programs (N1353), 5720 
Integrity Drive, Millington, TN 38055-6000 and Commandant of the Marine 
Corps (Code PSL Corrections), Headquarters, U.S. Marine Corps, 2 Navy 
Annex, Washington, DC 20380-0001.
    Record Holders: United States Navy Brigs and United States Marine 
Corps Brigs.
    Official mailing addresses are published in the Standard Navy 
Distribution List (SNDL) that is

[[Page 18218]]

available at https://doni.daps.dla.mil/sndl.aspx or may be obtained from 
the Director, Correction and Programs (N1353), 5720 Integrity Drive, 
Millington, TN 38055-6000.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the United States Navy Brig or United States Marine Corps Brig where 
incarcerated.
    Official mailing addresses are published in the Standard Navy 
Distribution List (SNDL) that is available at https://doni.daps.dla.mil/
sndl.aspx or may be obtained from the Director, Corrections and 
Programs (N1353), 5720 Integrity Drive, Millington, TN 38055-6000.
    Requests should include full name, Social Security Number (SSN), 
and must be signed by the requesting individual.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the United States Navy Brig or United States Marine Corps Brig where 
incarcerated.
    Official mailing addresses are published in the Standard Navy 
Distribution List (SNDL) that is available at https://doni.daps.dla.mil/
sndl.aspx or may be obtained from the Director, Corrections and 
Programs (N1353), 5720 Integrity Drive, Millington, TN 38055-6000.
    Requests should include full name, Social Security Number (SSN), 
and must be signed by the requesting individual.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Military personnel records; military financial and medical records; 
military and civilian investigative and law enforcement agencies; 
court-martial proceedings; records of non-judicial administrative 
proceedings; United States military commanders; staff members and cadre 
supply information relative to service member's conduct or duty 
performance; and other individuals or organizations which may supply 
information relevant to the purpose for which this system was designed.

Exemptions claimed for the system:
    Parts of this system may be exempt pursuant to 552a(j)(2) if the 
information is compiled and maintained by a component of the agency 
which performs as its principal function any activity pertaining to the 
enforcement of criminal laws. An exemption rule for this system has 
been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), 
(2), and (3), (c) and (e) and published in 32 CFR part 701, subpart G. 
For additional information contact the system manager.

[FR Doc. 07-1793 Filed 4-10-07; 8:45 am]
BILLING CODE 5001-06-M