Privacy Act of 1974; Systems of Records, 14084-14087 [E7-5232]

Agencies

• Office of the Secretary of Defense
• DEPARTMENT OF DEFENSE

[Federal Register Volume 72, Number 57 (Monday, March 26, 2007)]
[Notices]
[Pages 14084-14087]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-5232]


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DEPARTMENT OF DEFENSE

Office of the Secretary of Defense


Privacy Act of 1974; Systems of Records

AGENCY: Defense Logistics Agency, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Defense Logistics Agency proposes to alter a system of 
records notice in its existing inventory of records systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
April 25, 2007 unless comments are received which result in a contrary 
determination.

[[Page 14085]]


ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 
2533, Fort Belvoir, VA 22060-6221.

FOR FURTHER INFORMATION CONTACT: Ms. Jody Sinkler at (703) 767-5045.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system reports, as required by 5 U.S.C. 552a(r), of 
the Privacy Act of 1974, as amended, were submitted on March 6, 2007, 
to the House Committee on Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: March 16, 2007.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S500.60 CA

System name:
    DLA Complaint Program Records (March 6, 1998, 63 FR 11226).

Changes:
System identifier:
    Delete ``CA'' from entry.

System name:
    Delete entry and replace with ``Defense Logistics Agency Hotline 
Program Records.''

System location:
    Delete entry and replace with ``Director, DLA Criminal 
Investigations Activity, Headquarters, Defense Logistics Agency, ATTN: 
DI, 8725 John J. Kingman Road, Stop 2358, Fort Belvoir, VA 22060-6221, 
and at the offices of the designated Hotline Points of Contact of DLA 
Field Activities or DLA Headquarters Staff Directorates.
    Official mailing addresses may be obtained from the System Manager 
below.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Complainants, subjects, witnesses, 
and contractor employees.''

Categories of records in the system:
    Delete entry and replace with ``Records resulting from the receipt 
of a DOD/DLA Hotlines and resulting inquiries including the date of the 
complaint, the Hotline control number; the name of the complainant, the 
name of the suspect(s), and the actual allegations; Hotline documents 
from components transmitting the DOD/DLA Hotline Reports, which 
normally contain the name of the examining official(s) assigned to 
conduct the inquiry; and background information regarding the inquiry 
itself, such as the scope of the inquiry, relevant facts discovered, 
information received from witnesses, and specific source documents 
reviewed; the examining official's findings, conclusions, and 
recommendations; and the disposition of the inquiry; and internal DLA 
Hotline forms documenting review and analysis of Hotline Reports.''
* * * * *

Purpose(s):
    Delete entry and replace with ``To conduct inquiries of reported 
instances of alleged/suspected fraud, waste, abuse, or mismanagement.
    To compile statistical information to disseminate on an as needed 
basis to HQ DLA, DLA Field Activities, and the Defense Hotline, DOD.
    To provide a record of hotline disposition. Hotlines appearing to 
involve criminal wrongdoing will be referred to the Defense Criminal 
Investigative Service or other criminal investigative units of DOD 
Components.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these 
records or information contained therein may specifically be disclosed 
outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows:
    To Federal, State, and local agencies having jurisdiction over or 
investigative interest in the substance of the allegations for 
investigative, corrective action, debarment, or reporting purposes.
    To Government contractors employing individuals who are subjects of 
a hotline.
    To DLA contractors or vendors when the Hotline pertains to a person 
they employ or to a product or service they provide to DOD when 
disclosure is necessary to accomplish or support corrective action.
    The DOD ``Blanket Routine Uses'' set forth at the beginning of 
DLA's compilation of systems of records notices apply to this system.''
* * * * *

Retrievability:
    Delete entry and replace with ``Records are retrieved by name of 
complainant, name of subject/offender, hotline topic, inquiry number, 
witness, National Stock Number, Contract Number, and contractor name 
and contractor employee name.''

Safeguards:
    Delete entry and replace with ``Physical entry is restricted by the 
use of guards, locks, and administrative procedures. System is password 
controlled with system-generated, forced password-change protocols or 
also equipped with `Smart Card' technology that requires the insertion 
of an embedded identification card and entry of a PIN. In addition, 
computer screens lock after a preset period of inactivity with re-entry 
controlled by passwording. The DLA Hotline Database is also password 
controlled. Access to the database is limited to those DLA Hotline 
Program personnel who require the records in the performance of their 
official duties. Employees are periodically briefed on their 
responsibilities regarding privacy information. All individuals granted 
access to this system of records is to have taken Privacy Act 
training.''

Retention and disposal:
    Delete entry and replace with ``Disposition pending. Until the 
National Archives and Records Administration has approved the retention 
and disposal of these records, treat them as permanent.''

System manager and address:
    Delete entry and replace with ``Director, DLA Criminal 
Investigations Activity, Headquarters, Defense Logistics Agency, ATTN: 
DI, 8725 John J. Kingman Road, Stop 2358, Fort Belvoir, VA 22060-
6221.''
* * * * *

Record source categories:
    Delete entry and replace with ``Information is provided by the 
Defense Hotline, subjects/offenders, complainants, witnesses, 
investigators, examining officials, personnel interviewed, and the 
Federal/State/DOD/DLA Hotline Program Offices.''
* * * * *


[[Page 14086]]

S500.60

System name:
    Defense Logistics Agency Hotline Program Records.

System location:
    Director, DLA Criminal Investigations Activity, Headquarters, 
Defense Logistics Agency, ATTN: DI, 8725 John J. Kingman Road, Stop 
2358, Fort Belvoir, VA 22060-6221, and at the offices of the designated 
Hotline Points of Contact of DLA Field Activities or DLA Headquarters 
Staff Directorates. Official mailing addresses may be obtained from the 
System Manager below.

Categories of individuals covered by the system: Complainants, 
subjects, witnesses, and contractor employees.
Categories of records in the system:
    Records resulting from the receipt of a DOD/DLA Hotline and 
resulting inquiries including the date of the complaint, the Hotline 
control number; the name of the complainant, the name of the 
suspect(s), and the actual allegations; Hotline documents from 
components transmitting the DOD/DLA Hotline Reports, which normally 
contain the name of the examining official(s) assigned to conduct the 
inquiry; and background information regarding the inquiry itself, such 
as the scope of the inquiry, relevant facts discovered, information 
received from witnesses, and specific source documents reviewed; the 
examining official's findings, conclusions, and recommendations; and 
the disposition of the inquiry; and internal DLA Hotline forms 
documenting review and analysis of Hotline Reports.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 133, Under 
Secretary of Defense for Acquisition, Technology, and Logistics; 5 
U.S.C., Appendix 3, Inspector General Act of 1978, as amended; DOD 
Directive 5106.1, Inspector General of the Department of Defense; DOD 
Directive 7050.1, Defense Hotline Program; DOD Instruction 7050.7, 
Defense Hotline Procedures; DOD Instruction 7050.8, Defense Hotline 
Quality Assurance Review (QAR) Program; DOD Directive 5505.6, 
Investigations of Allegations Against Senior Officials of the 
Department of Defense; and The DLA One Book Process Chapter, DLA 
Hotline Program.

Purpose(s):
    To conduct inquiries of reported instances of alleged/suspected 
fraud, waste, abuse, or mismanagement; to compile statistical 
information to disseminate on an as needed basis to HQ DLA, DLA Field 
Activities, and the Defense Hotline, DOD; and to provide a record of 
hotline disposition. Hotlines appearing to involve criminal wrongdoing 
will be referred to the Defense Criminal Investigative Service or other 
criminal investigative units of DOD Components.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DOD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To Federal, State, and local agencies having jurisdiction over or 
investigative interest in the substance of the allegations for 
investigative, corrective action, debarment, or reporting purposes.
    To Government contractors employing individuals who are subjects of 
a hotline.
    To DLA contractors or vendors when the Hotline pertains to a person 
they employ or to a product or service they provide to DOD when 
disclosure is necessary to accomplish or support corrective action.
    The DOD ``Blanket Routine Uses'' set forth at the beginning of 
DLA's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be retained in either hard copy or electronic/image 
format.

Retrievability:
    Records are retrieved by name of complainant, name of subject/
offender, hotline topic, inquiry number, witness, National Stock 
Number, Contract Number, and contractor name and contractor employee 
name.

Safeguards:
    Physical entry is restricted by the use of guards, locks, and 
administrative procedures. System is password controlled with system-
generated, forced password-change protocols or also equipped with 
``Smart Card'' technology that requires the insertion of an embedded 
identification card and entry of a PIN. In addition, computer screens 
lock after a preset period of inactivity with re-entry controlled by 
passwording. The DLA Hotline Database is also password controlled. 
Access to the database is limited to those DLA Hotline Program 
personnel who require the records in the performance of their official 
duties. Employees are periodically briefed on their responsibilities 
regarding privacy information. All individuals granted access to this 
system of records is to have taken Privacy Act training.

Retention and disposal:
    Disposition pending. Until the National Archives and Records 
Administration has approved the retention and disposal of these 
records, treat them as permanent.

System manager and address:
    Director, DLA Criminal Investigations Activity, Headquarters, 
Defense Logistics Agency, ATTN: DI, 8725 John J. Kingman Road, Stop 
2358, Fort Belvoir, VA 22060-6221.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Privacy Act Officer, Headquarters, Defense Logistics Agency, 
ATTN: DP, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060-
6221.
    Individuals are required to provide their full name, address, and 
either a notarized signature or a signed and dated unsworn declaration, 
in accordance with 28 U.S.C. 1746, stating under penalty of perjury 
under U.S. law that the information contained in the request, including 
their identity, is true and correct.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Privacy Act Officer, Headquarters, Defense Logistics Agency, ATTN: DP, 
8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060-6221.
    Individuals are required to provide their full name, address, and 
either a notarized signature or a signed and dated unsworn declaration, 
in accordance with 28 U.S.C. 1746, stating under penalty of perjury 
under U.S. law that the information contained in the request for 
access, including their identity, is true and correct.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents, and 
appealing initial Agency determinations are contained in 32 CFR part 
323 or may be obtained from the Privacy Act Officer, Headquarters, 
Defense Logistics Agency,

[[Page 14087]]

ATTN: DP, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060-
6221.

Record source categories:
    Information is provided by the Defense Hotline, subjects/offenders, 
complainants, witnesses, investigators, examining officials, personnel 
interviewed, and the Federal/State/DOD/DLA Hotline Program Offices.

Exemptions claimed for the system:
    Investigatory material compiled for law enforcement purposes may be 
exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is 
denied any right, privilege, or benefit for which he would otherwise be 
entitled by Federal law or for which he would otherwise be eligible, as 
a result of the maintenance of such information, the individual will be 
provided access to such information except to the extent that 
disclosure would reveal the identity of a confidential source.
    Investigatory material compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for federal 
civilian employment, military service, federal contracts, or access to 
classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), 
but only to the extent that such material would reveal the identity of 
a confidential source.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and 3, (c) and 
(e) and published in 32 CFR part 323. For more information, contact the 
Privacy Act Officer, Headquarters, Defense Logistics Agency, ATTN: DP, 
8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060-6221.

[FR Doc. E7-5232 Filed 3-23-07; 8:45 am]
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