Privacy Act of 1974; System of Records, 10181-10182 [E7-4025]
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Federal Register / Vol. 72, No. 44 / Wednesday, March 7, 2007 / Notices
RETRIEVABILITY:
CONTESTING RECORD PROCEDURES:
Name, country, month/year of
attendance, and subject.
The OSD rules for accessing records,
for contesting contents and appealing
initial agency determinations are
published in OSD Administrative
Instruction 81; 32 CFR part 311; or may
be obtained from the system manager.
SAFEGUARDS:
Access is limited to those individuals
who require access to the records to
perform official and assigned duties.
Physical access is limited through the
use of locks, guards, card swipe, and
other administrative procedures. The
electronic records deployed on
accredited systems with access
restricted by the use of login, password,
and/or card swipe protocols. Employees
are warned through screen log-on,
protocols and in briefings of the
consequences of improper access or use
of the data. In addition, users are
required to shutdown their workstations
when leaving the work area. The Webbased files are encrypted in accordance
with approved information assurance
protocols. During non-duty hours,
records are secured in access-controlled
buildings, offices, cabinets or computer
systems. The requested data is voluntary
and users consent to share their
information with other contacts.
RETENTION AND DISPOSAL:
Records will be destroyed ten years
after an individual last actively
participated.
SYSTEM MANAGER AND ADDRESS:
Regional International Outreach
Program Manager, Defense Security
Cooperation Agency, ATTN: PGM/
MGT—RIO PM, 201 12th Street, Suite
203, Arlington, VA 22202–4306.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the Regional
International Outreach Program
Manager, Defense Security Cooperation
Agency, ATTN: PGM/MGT—RIO PM,
201 12th Street, Suite 203, Arlington,
VA 22202–4306.
Requests should contain the full
name, e-mail address, address, phone
number, and organization.
sroberts on PROD1PC70 with NOTICES
RECORD ACCESS PROCEDURES:
Individuals seeking access to records
about themselves contained in this
system should address written inquiries
to the Regional International Outreach
Program Manager, Defense Security
Cooperation Agency, ATTN: PGM/
MGT—RIO PM, 201 12th Street, Suite
203, Arlington, VA 22202–4306.
Requests should contain the full
name, e-mail address, address, phone
number, and organization.
VerDate Aug<31>2005
18:25 Mar 06, 2007
Jkt 211001
From the individual.
None.
[FR Doc. E7–4023 Filed 3–6–07; 8:45 am]
BILLING CODE 5001–06–P
Office of the Secretary
[DOD–2007–OS–0019]
Privacy Act of 1974; System of
Records
Office of the Secretary, DoD.
ACTION: Notice to add a system of
records.
AGENCY:
SUMMARY: The Office of the Secretary of
Defense proposes to add a system of
records to its inventory of record
systems subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended.
DATES: The changes will be effective on
April 6, 2007 unless comments are
received that would result in a contrary
determination.
ADDRESSES: Send comments to OSD
Privacy Act Coordinator, Records
Management Section, Washington
Headquarters Services, 1155 Defense
Pentagon, Washington, DC 20301–1155.
FOR FURTHER INFORMATION CONTACT: Ms.
Juanita Irvin at (703) 696–4940.
SUPPLEMENTARY INFORMATION: The Office
of the Secretary of Defense notices for
systems of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
address above.
The proposed systems reports, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, were
submitted on February 26, 2007, to the
House Committee on Government
Reform, the Senate Committee on
Homeland Security and Governmental
Affairs, and the Office of Management
and Budget (OMB) pursuant to
paragraph 4c of Appendix I to OMB
Circular No. A–130, ‘Federal Agency
Responsibilities for Maintaining
Records About Individuals,’ dated
February 8, 1996 (February 20, 1996, 61
FR 6427).
Sfmt 4703
SYSTEM NAME:
Defense Medical Logistics Standard
Support (DMLSS) Program Office, Six
Skyline Place, 5109 Leesburg Pike, Suite
908, Falls Church, VA 22041–3215.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
DEPARTMENT OF DEFENSE
Fmt 4703
DHA 16 DoD
SYSTEM LOCATION:
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Frm 00070
Dated: February 28, 2007.
C.R. Choate,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
Special Needs Program Management
Information System (SNPMIS) Records.
RECORD SOURCE CATEGORIES:
PO 00000
10181
Children of members of the Armed
Forces and civilians who are entitled to
receive early intervention and special
education services from the Department
of Defense under the Individuals with
Disabilities Education Act (IDEA).
CATEGORIES OF RECORDS IN THE SYSTEM:
Name; Social Security Number; family
member prefix (FMP); date of birth;
sponsor data include name and Social
Security Number; sponsor and spouse
rank or title, and sponsor’s unit; phone
numbers of the child’s and parents’
home, work; and school address; other
child care locations and provider’s
name and title that evaluate and provide
intervention; clinics and medical
summaries; individual educational
program plans; Educational and
Developmental Intervention Services
process and activities data include
referral; evaluation; eligibility; and
service plans. Service data includes
documentation of service activities.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Public Law 95–561, Defense
Dependents Education Act of 1978;
Public Law 105–85 (DoD FY 1998
Authorization Act) Section 108 and 765;
Deputy Secretary of Defense
Memorandum, ‘‘Accelerated
Implementation of Migrations Systems,
Data Standards, and Process
Improvement’’ 13 October 1993; 10
U.S.C. 136, Under Secretary of Defense
for Personnel and Readiness 20 U.S.C
Chapter 33, Education Of Individuals
With Disabilities; 20 U.S.C. Sections 921
and 1400, Individuals with Disabilities
Education Improvement Act of 2004;
DoD Instruction 1342.12, Provision of
Early Intervention and Special
Education Services to Eligible DoD
Dependents; DoD 8000.1, Defense
Information Management Program; and
E.O. 9397 (SSN).
PURPOSE(S):
To document the treatment and
activities of the Special Needs and
E:\FR\FM\07MRN1.SGM
07MRN1
10182
Federal Register / Vol. 72, No. 44 / Wednesday, March 7, 2007 / Notices
Educational and Developmental
Intervention Services (EDIS) procedures
as they pertain to special educational
and/or medical needs of children and
family members; to perform outreach
and prevention activities; to conduct
assessment and survey activities; to
compile database for statistical analysis,
tracking, and reporting; evaluate
program effectiveness; and to conduct
research.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under the 5 U.S.C.
552a(b) of the Privacy Act, records of
information contained therein are not
disclosed outside the DoD as a routine
use pursuant to 5 U.S.C. 552a(b)(3) of
the Privacy Act.
To the Joint Commission on
Accreditation of Healthcare
Organizations (JCAHO) during an onsite survey for the purpose of achieving
accreditations for compliance with
certain standards and accreditation
requirements.
The DoD ‘Blanket Routine Uses’ set
forth at the beginning of the OSD’s
compilation of systems of records
notices apply to this system.
Note: This system of records contains
individually identifiable health information.
The DoD Health Information Privacy
Regulation (DoD 6025.18–R) issued pursuant
to the Health Insurance Portability and
Accountability Act of 1996, applies to most
such health information. DoD 6025.18–R may
place additional procedural requirements on
the uses and disclosures of such information
beyond those found in the Privacy Act of
1974 or mentioned in this system of records
notice.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records in file folders and on
electronic storage media.
RETRIEVABILITY:
Records may be retrieved by patient
name, sponsor’s Social Security
Number, Family Member Prefix, and
provider’s name.
sroberts on PROD1PC70 with NOTICES
SAFEGUARDS:
Records are maintained in a secure,
limited access, or monitored area.
Physical entry by unauthorized persons
is restricted by the use of locks, guards,
or administrative procedures. Access to
personal information is limited to those
who require the records to perform their
official duties. All personnel whose
official duties require access to the
VerDate Aug<31>2005
18:25 Mar 06, 2007
Jkt 211001
information are trained in the proper
safeguarding and use of the information.
RETENTION AND DISPOSAL:
Disposition pending (treat records as
permanent until the National Archives
and Records Administration have
approved the retention and disposition
schedule).
SYSTEM MANAGER(S) AND ADDRESS:
Military Health Systems/Program
Executive, Defense Medical Logistics
Standard Support Program Office, Six
Skyline Place, 5109 Leesburg Pike, Suite
908, Falls Church, VA 22041–3215.
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address inquires to Educational
and Developmental Intervention
Services clinics or Medical Records
Department of the participating Medical
Treatment Facility where the child’s
service was provided.
Requests should contain individual’s
full name, individual’s Family Member
Prefix, and individual’s sponsor’s SSN.
Requests for a list of participating
Educational and Developmental
Intervention Services clinics can be
obtained by addressing written inquires
to Military Health System/Program
Executive, Defense Medical Logistics
Standard Support Program Office, 5109
Leesburg Pike, Suite 908, Falls Church,
VA 22041–3201.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system of records should address
written inquiries to Educational and
Developmental Intervention Services
clinics or Medical Records Department
of the participating Medical Treatment
Facility where the child service was
provided.
Requests should contain the child’s
full name, family member prefix, and
the sponsor’s SSN.
Requests for a list of participating
Educational and Developmental
Intervention Services clinics can be
obtained by addressing written inquires
to Military Health System/Program
Executive, Defense Medical Logistics
Standard Support Program Office, 5109
Leesburg Pike, Suite 908, Falls Church,
VA 22041–3201.
CONTESTING RECORD PROCEDURES:
The OSD rules for accessing records,
for contesting contents and appealing
initial agency determinations are
published in OSD Administrative
Instruction 81; 32 CFR part 311; or may
be obtained from the system manager.
Frm 00071
Fmt 4703
Sfmt 4703
Individual to whom the record
pertains; reports from physicians and
other medical department personnel;
reports and information from other
sources including educational
institutions; medical institutions; public
and private health; and welfare
agencies.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E7–4025 Filed 3–6–07; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
NOTIFICATION PROCEDURE:
PO 00000
RECORD SOURCE CATEGORIES:
Office of the Secretary
[DOD–2007–OS–0020]
Privacy Act of 1974; Systems of
Records
Defense Finance and
Accounting Service, DoD.
ACTION: Notice to add a new system of
records.
AGENCY:
SUMMARY: The Defense Finance and
Accounting Service (DFAS) is proposing
to add a new system of records notice
to its inventory of record systems
subject to the Privacy Act of 1974, (5
U.S.C. 552a), as amended.
DATES: This action will be effective
without further notice on April 6, 2007
unless comments are received that
would result in a contrary
determination.
Send comments to the
FOIA/PA Program Manager, Corporate
Communications and Legislative
Liaison, Defense Finance and
Accounting Service, 6760 E. Irvington
Place, Denver, CO 80279–8000.
FOR FURTHER INFORMATION CONTACT: Ms.
Linda Krabbenhoft at (303) 676–6045.
SUPPLEMENTARY INFORMATION: The
Defense Finance and Accounting
Service notices for systems of records
subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been
published in the Federal Register and
are available from the address above.
The proposed system report, as required
by 5 U.S.C. 552a of the Privacy Act of
1974, as amended, was submitted on
February 26, 2007, to the House
Committee on Government Reform, the
Senate Committee on Governmental
Affairs, and the Office of Management
and Budget (OMB) pursuant to
paragraph 4c of Appendix I to OMB
Circular No. A–130, ‘Federal Agency
Responsibilities for Maintaining
Records About Individuals,’ dated
December 12, 2000, 65 FR 239.
ADDRESSES:
E:\FR\FM\07MRN1.SGM
07MRN1
Agencies
[Federal Register Volume 72, Number 44 (Wednesday, March 7, 2007)]
[Notices]
[Pages 10181-10182]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-4025]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[DOD-2007-OS-0019]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary, DoD.
ACTION: Notice to add a system of records.
-----------------------------------------------------------------------
SUMMARY: The Office of the Secretary of Defense proposes to add a
system of records to its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The changes will be effective on April 6, 2007 unless comments
are received that would result in a contrary determination.
ADDRESSES: Send comments to OSD Privacy Act Coordinator, Records
Management Section, Washington Headquarters Services, 1155 Defense
Pentagon, Washington, DC 20301-1155.
FOR FURTHER INFORMATION CONTACT: Ms. Juanita Irvin at (703) 696-4940.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The proposed systems reports, as required by 5 U.S.C. 552a(r) of
the Privacy Act of 1974, as amended, were submitted on February 26,
2007, to the House Committee on Government Reform, the Senate Committee
on Homeland Security and Governmental Affairs, and the Office of
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to
OMB Circular No. A-130, `Federal Agency Responsibilities for
Maintaining Records About Individuals,' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: February 28, 2007.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DHA 16 DoD
System name:
Special Needs Program Management Information System (SNPMIS)
Records.
System location:
Defense Medical Logistics Standard Support (DMLSS) Program Office,
Six Skyline Place, 5109 Leesburg Pike, Suite 908, Falls Church, VA
22041-3215.
Categories of individuals covered by the system:
Children of members of the Armed Forces and civilians who are
entitled to receive early intervention and special education services
from the Department of Defense under the Individuals with Disabilities
Education Act (IDEA).
Categories of records in the system:
Name; Social Security Number; family member prefix (FMP); date of
birth; sponsor data include name and Social Security Number; sponsor
and spouse rank or title, and sponsor's unit; phone numbers of the
child's and parents' home, work; and school address; other child care
locations and provider's name and title that evaluate and provide
intervention; clinics and medical summaries; individual educational
program plans; Educational and Developmental Intervention Services
process and activities data include referral; evaluation; eligibility;
and service plans. Service data includes documentation of service
activities.
Authority for maintenance of the system:
Public Law 95-561, Defense Dependents Education Act of 1978; Public
Law 105-85 (DoD FY 1998 Authorization Act) Section 108 and 765; Deputy
Secretary of Defense Memorandum, ``Accelerated Implementation of
Migrations Systems, Data Standards, and Process Improvement'' 13
October 1993; 10 U.S.C. 136, Under Secretary of Defense for Personnel
and Readiness 20 U.S.C Chapter 33, Education Of Individuals With
Disabilities; 20 U.S.C. Sections 921 and 1400, Individuals with
Disabilities Education Improvement Act of 2004; DoD Instruction
1342.12, Provision of Early Intervention and Special Education Services
to Eligible DoD Dependents; DoD 8000.1, Defense Information Management
Program; and E.O. 9397 (SSN).
Purpose(s):
To document the treatment and activities of the Special Needs and
[[Page 10182]]
Educational and Developmental Intervention Services (EDIS) procedures
as they pertain to special educational and/or medical needs of children
and family members; to perform outreach and prevention activities; to
conduct assessment and survey activities; to compile database for
statistical analysis, tracking, and reporting; evaluate program
effectiveness; and to conduct research.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under the 5
U.S.C. 552a(b) of the Privacy Act, records of information contained
therein are not disclosed outside the DoD as a routine use pursuant to
5 U.S.C. 552a(b)(3) of the Privacy Act.
To the Joint Commission on Accreditation of Healthcare
Organizations (JCAHO) during an on-site survey for the purpose of
achieving accreditations for compliance with certain standards and
accreditation requirements.
The DoD `Blanket Routine Uses' set forth at the beginning of the
OSD's compilation of systems of records notices apply to this system.
Note: This system of records contains individually identifiable
health information. The DoD Health Information Privacy Regulation
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability
and Accountability Act of 1996, applies to most such health
information. DoD 6025.18-R may place additional procedural
requirements on the uses and disclosures of such information beyond
those found in the Privacy Act of 1974 or mentioned in this system
of records notice.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records in file folders and on electronic storage media.
Retrievability:
Records may be retrieved by patient name, sponsor's Social Security
Number, Family Member Prefix, and provider's name.
Safeguards:
Records are maintained in a secure, limited access, or monitored
area. Physical entry by unauthorized persons is restricted by the use
of locks, guards, or administrative procedures. Access to personal
information is limited to those who require the records to perform
their official duties. All personnel whose official duties require
access to the information are trained in the proper safeguarding and
use of the information.
Retention and disposal:
Disposition pending (treat records as permanent until the National
Archives and Records Administration have approved the retention and
disposition schedule).
System manager(s) and address:
Military Health Systems/Program Executive, Defense Medical
Logistics Standard Support Program Office, Six Skyline Place, 5109
Leesburg Pike, Suite 908, Falls Church, VA 22041-3215.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
inquires to Educational and Developmental Intervention Services clinics
or Medical Records Department of the participating Medical Treatment
Facility where the child's service was provided.
Requests should contain individual's full name, individual's Family
Member Prefix, and individual's sponsor's SSN.
Requests for a list of participating Educational and Developmental
Intervention Services clinics can be obtained by addressing written
inquires to Military Health System/Program Executive, Defense Medical
Logistics Standard Support Program Office, 5109 Leesburg Pike, Suite
908, Falls Church, VA 22041-3201.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
Educational and Developmental Intervention Services clinics or Medical
Records Department of the participating Medical Treatment Facility
where the child service was provided.
Requests should contain the child's full name, family member
prefix, and the sponsor's SSN.
Requests for a list of participating Educational and Developmental
Intervention Services clinics can be obtained by addressing written
inquires to Military Health System/Program Executive, Defense Medical
Logistics Standard Support Program Office, 5109 Leesburg Pike, Suite
908, Falls Church, VA 22041-3201.
Contesting record procedures:
The OSD rules for accessing records, for contesting contents and
appealing initial agency determinations are published in OSD
Administrative Instruction 81; 32 CFR part 311; or may be obtained from
the system manager.
Record source categories:
Individual to whom the record pertains; reports from physicians and
other medical department personnel; reports and information from other
sources including educational institutions; medical institutions;
public and private health; and welfare agencies.
Exemptions claimed for the system:
None.
[FR Doc. E7-4025 Filed 3-6-07; 8:45 am]
BILLING CODE 5001-06-P