Privacy Act of 1974; System of Records, 10183-10184 [E7-4021]

Download as PDF Federal Register / Vol. 72, No. 44 / Wednesday, March 7, 2007 / Notices Dated: February 28, 2007. C.R. Choate, Alternate OSD Federal Register Liaison Officer, Department of Defense. To the Department of Veterans Affairs to report compensation, waivers, and audits, life insurance accounting, disbursement and benefit determinations, and death notices. To Federal Reserve banks to distribute payments made through the direct deposit system to financial organizations or their processing agents authorized by individuals to receive and deposit payments in their accounts. The DoD ‘Blanket Routine Uses’ published at the beginning of the DFAS compilation of systems of records notices apply to this system. SYSTEM NAME: Defense Workload Operations Web System (DWOWS). SYSTEM LOCATION: Defense Finance and Accounting Service—Indianapolis, 8899 East 56th Street, Indianapolis, IN 46249–3250. Defense Finance and Accounting Service—Cleveland, 1240 East Ninth Street, Cleveland, OH 44199–2055. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: RECORD ACCESS PROCEDURES: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: T7340c The DFAS rules for accessing records, for contesting contents and appealing initial agency determinations are published in DFAS Regulation 5400.11– R; 32 CFR part 324; or may be obtained from Defense Finance and Accounting Service, Freedom of Information/ Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279–8000. STORAGE: Navy, Army, Air Force, Marine Corps, Active Duty and Reserve members. Records are maintained on paper and electronic storage media. CATEGORIES OF RECORDS IN THE SYSTEM: RETRIEVABILITY: Name, Social Security Number (SSN), e-mail messages, faxes, letters, memorandum, telephone calls, and tracking reports. Retrieved by Name and Social Security Number (SSN) of Army, Air Force, Marine Corps, Navy Active Duty or Reserve members and/or case number assigned in the system. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. Chapter 55, Pay Administration; 37 U.S.C. Chapter 19, Pay and Allowances of the Uniformed Services; Department of Defense Financial Management Regulation (DoDFMR) 7000.14–R, Vol 7A; and E.O. 9397 (SSN). PURPOSE(S): An Internet (WEB) based system used by the DFAS to track communications and inquires (e-mails, faxes, letters memorandum, and phone calls) received and processed for Army, Air Force, Marine Corps and Navy’s Active Duty and Reserve members, to include questions involving the Savings Deposit Program, and by management for benchmark reporting in order to track the turn-around time on financial inquires. sroberts on PROD1PC70 with NOTICES ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: To the American Red Cross and military relief societies to assist military personnel and their dependents in determining the status of monthly pay, dependents’ allotments, loans, and related financial transactions; and to perform other reliefrelated duties as requested by the service member. VerDate Aug<31>2005 19:10 Mar 06, 2007 Jkt 211001 10183 SAFEGUARDS: Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Access to records is limited to person(s) responsible for servicing the record in performance of their official duties and who are properly screened and cleared for need-to-know. Access to computerized data is restricted by passwords, which are changed according to agency security policy. Individuals seeking access to information about themselves contained in this system of records should address written inquiries to Defense Finance and Accounting Service, Freedom of Information/Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279– 8000. Individuals should furnish full name, Social Security Number, current address, and telephone number. CONTESTING RECORD PROCEDURES: RECORD SOURCE CATEGORIES: Subject individual, Federal agencies and the Military Services (Army, Air Force, Marine Corps and Navy). EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. E7–4030 Filed 3–6–07; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE Department of the Air Force [USAF–2007–0016] RETENTION AND DISPOSAL: Records are cut off at the end of the fiscal year and destroyed at 6 years and 3 months. Privacy Act of 1974; System of Records SYSTEM MANAGER(S) AND ADDRESS: DoD. Director for Military Pay Systems, Defense Finance and Accounting Service—Denver (DFAS–TSBB/DE), 6760 E. Irvington Place, Denver, CO 80279–8000. NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Defense Finance and Accounting Service, Freedom of Information/ Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279–8000. Individuals should furnish full name, Social Security Number, current address, and telephone number. PO 00000 Frm 00072 Fmt 4703 Sfmt 4703 AGENCY: ACTION: Department of the Air Force, Notice to Add a Record System. SUMMARY: The Department of the Air Force proposes to add a system of records notice to its inventory of records systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. DATES: The actions will be effective on April 6, 2007 unless comments are received that would result in a contrary determination. ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office of Warfighting Integration and Chief Information Officer, SAF/XCISI, 1800 Air Force Pentagon, Suite 220, Washington, DC 20330–1800. FOR FURTHER INFORMATION CONTACT: Ms. Novella Hill at (703) 588–7855. E:\FR\FM\07MRN1.SGM 07MRN1 10184 Federal Register / Vol. 72, No. 44 / Wednesday, March 7, 2007 / Notices The Department of the Air Force’s record system notices for records systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed system report, as required by 5 U.S.C. 522a(r) of the Privacy Act of 1974, as amended, was submitted on February 26, 2007, to the House Committee on Government Reform, the Senate Committee on Homeland Security and Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A–130, ‘Federal Agency Responsibilities for Maintaining Records About Individuals,’ dated February 8, 1996 (February 20, 1996, 61 FR 6427). SUPPLEMENTARY INFORMATION: Dated: February 28, 2007. C.R. Choate, Alternate OSD Federal Register Liaison Officer, Department of Defense. F031 AFCAF/CASPR A SYSTEM NAME: Air Force Central Adjudication Facility (AFCAF) Central Adjudication Security Personnel Repository (CASPR) Records. SYSTEM LOCATION: Air Force Central Adjudication Facility, 229 Brookley Avenue, Bolling AFB, DC 20032–7040. sroberts on PROD1PC70 with NOTICES CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Air Force civilian employees and applicants; Air Force military members and prospective members, including Air Force Reserve and Air National Guard; Air Force contractor employees requiring unescorted access; Air Force Academy and Reserve Officer Training Corp Cadets and applicants; overseas educators involved in the education and orientation of military personnel; Nonappropriated Fund Instrumentality; personnel and applicants for sensitive positions; personnel requiring Department of Defense building passes, whose personnel security investigations contain significant unfavorable information, whose cases were previously processed or adjudicated under the Air Force Military or Civilian Security Programs, or who are the subject of Security Information Files initiated by commanders. Included as well are Contractors, Military and Civilian employees of Special Access Programs, and AFCAF civilian and contractor employees. VerDate Aug<31>2005 18:25 Mar 06, 2007 Jkt 211001 CATEGORIES OF RECORDS IN THE SYSTEM: RETENTION AND DISPOSAL: Records documenting the personnel security adjudicative and management process, to include individual’s Social Security Number; name; date of birth; type of Air Force affiliation; employing activity; status of current adjudicative action; records managing Freedom of Information Act and Privacy Act requests; and Congressional inquiries. Automated data is stored actively during the adjudicative process. When either (1) the case has been closed or (2) the subject’s affiliation with the Air Force ends, the records will be archived. Destruction of automated records is by erasure and/or degaussing. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 10 U.S.C. 8013, Secretary of the Air Force; 5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 7531–7533; E.O. 10450, Security Requirements for Government Employment; DoD 5200.2– R, Department of Defense Personnel Security Program; and E.O. 9397 (SSN). PURPOSE(S): Central Adjudication Security Personnel Repository (CASPR) records will be used as a management tool and to compile statistical data to measure the effectiveness of the adjudicative program and procedures for the Department of Air Force. ROUTINE USE OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. Section 552a(b), the Privacy Act of 1974, these records or information contained therein may specifically be may be disclosed outside of DoD as follows to: The DoD ‘‘Blanket Routine Uses’’ set forth at the beginning of the Air Force’s compilation of system of records notices also apply to this system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, SAFEGUARDING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: SYSTEM MANAGER AND ADDRESS: Director, Department of the Air Force, Air Force Central Adjudication Facility, 229 Brookley Avenue, Bolling AFB, Washington, DC 20032–7040. NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Air Force Central Adjudication Facility, 229 Brookley Avenue, Bolling AFB, Washington, DC 20032–7040. Individual should provide their full name, Social Security Number, place and date of birth, full address, and a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746. RECORDS ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this system should address written inquiries to the Department of the Air Force, Air Force Central Adjudication Facility, 229 Brookley Avenue Bolling AFB, Washington, DC 20032–7040. Individual should provide their full name, Social Security Number, place and date of birth, full address, and a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746. CONTESTING RECORDS PROCEDURES: Records contained in the system are stored on electronic media (such as CD– ROM disks, optical digital data disks, computers, and computer output products). The Air Force rules for accessing records, and for contesting contents or appealing initial agency determinations are published in Air Force Instruction 33–332; 32 CFR part 806b; or may be obtained from the system manager. RETRIEVABILITY: RECORDS SOURCE CATEGORIES: Individual name, Social Security Number (SSN) and Case Number as assigned. SAFEGUARDS: Electronically and optically stored records are maintained in ‘‘fail safe’’ system software with passwordprotected access. Only authorized personnel with a valid need-to-know are allowed to access. Additionally, users are subject to limitation within the system, based on their specific functions. Information contained in this system is derived from investigative agencies, personnel and medical records, correspondences from offices and organization of assignment, Commanders, and Air Force Staff Offices; and records maintained by adjudicator personnel. EXEMPTIONS CLAIMED FOR THE SYSTEM: PO 00000 Frm 00073 Fmt 4703 Sfmt 4703 None. [FR Doc. E7–4021 Filed 3–6–07; 8:45 am] BILLING CODE 5001–06–P E:\FR\FM\07MRN1.SGM 07MRN1

Agencies

[Federal Register Volume 72, Number 44 (Wednesday, March 7, 2007)]
[Notices]
[Pages 10183-10184]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-4021]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Department of the Air Force

[USAF-2007-0016]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to Add a Record System.

-----------------------------------------------------------------------

SUMMARY: The Department of the Air Force proposes to add a system of 
records notice to its inventory of records systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The actions will be effective on April 6, 2007 unless comments 
are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office 
of Warfighting Integration and Chief Information Officer, SAF/XCISI, 
1800 Air Force Pentagon, Suite 220, Washington, DC 20330-1800.

FOR FURTHER INFORMATION CONTACT: Ms. Novella Hill at (703) 588-7855.

[[Page 10184]]


SUPPLEMENTARY INFORMATION: The Department of the Air Force's record 
system notices for records systems subject to the Privacy Act of 1974 
(5 U.S.C. 552a), as amended, have been published in the Federal 
Register and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 522a(r) of the 
Privacy Act of 1974, as amended, was submitted on February 26, 2007, to 
the House Committee on Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: February 28, 2007.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F031 AFCAF/CASPR A

System Name:
    Air Force Central Adjudication Facility (AFCAF) Central 
Adjudication Security Personnel Repository (CASPR) Records.

System Location:
    Air Force Central Adjudication Facility, 229 Brookley Avenue, 
Bolling AFB, DC 20032-7040.

Categories of Individuals Covered by the System:
    Air Force civilian employees and applicants; Air Force military 
members and prospective members, including Air Force Reserve and Air 
National Guard; Air Force contractor employees requiring unescorted 
access; Air Force Academy and Reserve Officer Training Corp Cadets and 
applicants; overseas educators involved in the education and 
orientation of military personnel; Non-appropriated Fund 
Instrumentality; personnel and applicants for sensitive positions; 
personnel requiring Department of Defense building passes, whose 
personnel security investigations contain significant unfavorable 
information, whose cases were previously processed or adjudicated under 
the Air Force Military or Civilian Security Programs, or who are the 
subject of Security Information Files initiated by commanders. Included 
as well are Contractors, Military and Civilian employees of Special 
Access Programs, and AFCAF civilian and contractor employees.

Categories of Records in the System:
    Records documenting the personnel security adjudicative and 
management process, to include individual's Social Security Number; 
name; date of birth; type of Air Force affiliation; employing activity; 
status of current adjudicative action; records managing Freedom of 
Information Act and Privacy Act requests; and Congressional inquiries.

Authority for Maintenance of the System:
    10 U.S.C. 8013, Secretary of the Air Force; 5 U.S.C. 301, 
Departmental Regulations; 5 U.S.C. 7531-7533; E.O. 10450, Security 
Requirements for Government Employment; DoD 5200.2-R, Department of 
Defense Personnel Security Program; and E.O. 9397 (SSN).

Purpose(s):
    Central Adjudication Security Personnel Repository (CASPR) records 
will be used as a management tool and to compile statistical data to 
measure the effectiveness of the adjudicative program and procedures 
for the Department of Air Force.

Routine use of records maintained in the system including categories of 
users and the purpose of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
Section 552a(b), the Privacy Act of 1974, these records or information 
contained therein may specifically be may be disclosed outside of DoD 
as follows to:
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Air Force's compilation of system of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, 
safeguarding, retaining and disposing of records in the system:
Storage:
    Records contained in the system are stored on electronic media 
(such as CD-ROM disks, optical digital data disks, computers, and 
computer output products).

Retrievability:
    Individual name, Social Security Number (SSN) and Case Number as 
assigned.

Safeguards:
    Electronically and optically stored records are maintained in 
``fail safe'' system software with password-protected access. Only 
authorized personnel with a valid need-to-know are allowed to access. 
Additionally, users are subject to limitation within the system, based 
on their specific functions.

Retention and Disposal:
    Automated data is stored actively during the adjudicative process. 
When either (1) the case has been closed or (2) the subject's 
affiliation with the Air Force ends, the records will be archived. 
Destruction of automated records is by erasure and/or degaussing.

System Manager and Address:
    Director, Department of the Air Force, Air Force Central 
Adjudication Facility, 229 Brookley Avenue, Bolling AFB, Washington, DC 
20032-7040.

Notification Procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Air Force Central Adjudication Facility, 229 Brookley Avenue, 
Bolling AFB, Washington, DC 20032-7040.
    Individual should provide their full name, Social Security Number, 
place and date of birth, full address, and a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746.

Records access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Department of the Air Force, Air Force Central Adjudication Facility, 
229 Brookley Avenue Bolling AFB, Washington, DC 20032-7040.
    Individual should provide their full name, Social Security Number, 
place and date of birth, full address, and a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746.

Contesting records procedures:
    The Air Force rules for accessing records, and for contesting 
contents or appealing initial agency determinations are published in 
Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from 
the system manager.

Records source categories:
    Information contained in this system is derived from investigative 
agencies, personnel and medical records, correspondences from offices 
and organization of assignment, Commanders, and Air Force Staff 
Offices; and records maintained by adjudicator personnel.

Exemptions claimed for the System:
    None.

[FR Doc. E7-4021 Filed 3-6-07; 8:45 am]
BILLING CODE 5001-06-P