Privacy Act of 1974; System of Records, 5018-5019 [E7-1724]

Agencies

• Office of the Secretary of Defense
• DEPARTMENT OF DEFENSE

[Federal Register Volume 72, Number 22 (Friday, February 2, 2007)]
[Notices]
[Pages 5018-5019]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-1724]


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DEPARTMENT OF DEFENSE

Office of the Secretary of Defense

[DOD-2007-OS-0007]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary, DoD.

ACTION: Notice to add a system of records.

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SUMMARY: The Office of the Secretary of Defense proposes to add a 
system of records to its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The changes will be effective on March 5, 2007 unless comments 
are received that would result in a contrary determination.

ADDRESSES: Send comments to OSD Privacy Act Coordinator, Records 
Management Section, Washington Headquarters Services, 1155 Defense 
Pentagon, Washington, DC 20301-1155.

FOR FURTHER INFORMATION CONTACT: Ms. Juanita Irvin at (703) 696-4940.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act of 1974, as amended, were submitted on January 24, 
2007, to the House Committee on Government Reform, the Senate Committee 
on Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: January 29, 2007.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DHA 17 DoD

System name:
    Defense Nutrition Management Information System (NMIS)

System location:
    Primary location: Defense Medical Logistics Standard Support 
(DMLSS) Program Office, Six Skyline Place, 5109 Leesburg Pike, Suite 
908, Falls Church, VA 22041-3215.
    Secondary locations: Service Medical Treatment Facility Medical 
Centers and Hospitals: Uniformed Services Treatment Facilities.
    For a complete listing of all facility addresses, write to the 
system manager.

Categories of individuals covered by the system:
    Members of the Armed Forces, their family members, and other 
individuals entitled to DoD health care that receive nutrition care 
intervention at one or more of DoD's Medical Treatment Facilities 
(MTFs) or at MTF Clinics for a specific diagnosis. Nutrition 
intervention can be received as either an inpatient or outpatient.

Categories of records in the system:
    Records consist of the patient name, sponsor Social Security 
Number, patient Social Security Number, patient Family Member Prefix 
(FMP), patient age/date of birth, diet type, and medical treatment 
information including laboratory results, medications and nutrition 
outcomes associated with the diagnoses that are related to nutrition 
care.

Authority for maintenance of the system:
    Public Law 105-85 (DoD FY 1998 authorization Act) Section 108 and 
765; DoD 1338.10, Manual for the Department of Defense Food Service 
Program; and E.O. 9397 (SSN).

Purpose(s):
    To facilitate the Medical Nutrition Therapy (MNT) Health Care 
Program and to control health care costs. The Medical Nutrition Therapy 
will enable the provider to track a patient's progress in relation to 
the nutrition care outcomes associated with the diagnosis. The program 
provides an effective and efficient method of preventing inpatient 
episodes, lowering morbidity, and progressing towards optimal health.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Other than those disclosures generally permitted under the 5 U.S.C. 
552a(b) of the Privacy Act, those records of information contained 
therein are not disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) of the Privacy Act.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
OSD's compilation of systems of records notices apply to this system.

    Note: This system of records contains individually identifiable 
health information. The DoD Health Information Privacy Regulation 
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability 
and Accountability Act of 1996, applies to most such health 
information. DoD 6025.18-R may place additional procedural 
requirements on the used and disclosures of such information beyond 
those found in the Privacy Act of 1974 or mentioned in this system 
of records notice.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records in file folders and on electronic storage media.

Retrievability:
    Records may be retrieved by patient name, sponsor's Social Security 
Number, and family member prefix.

Safeguards:
    Records are maintained in a secure, limited access, or monitored 
area. Physical entry by unauthorized persons is restricted by the use 
of locks, guards, or administrative procedures. Access to personal 
information is limited to those who require the records to perform 
their official duties. All personnel whose official duties require 
access to the information are trained in the proper safeguarding and 
use of the information.

Retention and disposal:
    Disposition pending (treat records as permanent until the National 
Archives

[[Page 5019]]

and Records Administration have approved the retention and disposition 
schedule).

System manager(s) and address:
    Military Health Systems/Program Executive Officer, Defense Medical 
Logistics Standard Support (DMLSS) Program Office, Six Skyline Place, 
5109 Leesburg Pike, Suite 908, Falls Church, VA 22041-3215.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records can obtain the 
information by writing to TRICARE Management Activity, Privacy Act 
Office, Skyline 5, 511 Leesburg Pike, Falls Church, VA 22041-3201.
    Requests for a list of participating DoD's Medical Treatment 
Facilities can be obtained by addressing written inquires to TRICARE 
Management Activity, Privacy Office, Skyline 5, 5111 Leesburg Pike, 
Falls Church, VA 22041-3201.
    Requests should contain individual's full name, individual's Family 
Member Prefix, and individual's sponsor's SSN.

Record access procedures:
    Individuals seeking access to records should address written 
inquiries to TRICARE Management Activity, Privacy Office, Skyline 5, 
5111 Leesburg Pike, Falls Church, VA 22041-3201.
    Requests for a list of participating DoD's Medical Treatment 
Facilities can be obtained by addressing written inquires to TRICARE 
Management Activity, Privacy Office, Skyline 5, 5111 Leesburg Pike, 
Falls Church, VA 22041-3201.
    Requests should contain individual's full name, individual's Family 
Member Prefix, and individual's sponsor's SSN.

Contesting record procedures:
    The OSD rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.

Record source categories:
    Individual to whom the record pertains; reports from physicians and 
other medical department personnel; reports and information from other 
sources including Composite Health Care System (CHCS).

Exemptions claimed for the system:
    None.

[FR Doc. E7-1724 Filed 2-1-07; 8:45 am]
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